​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, November 14, 2018, at 7:00 p.m.
Pittsfield Town Office Building
AGENDA
1. Call to Order
2. Amendments to the Agenda
3. Approve Minutes of October Meeting
5. Community Engagement/Public Comment
6. Action/Discussion Items
□ New Business:
o Payment Orders
□ Old Business:
o Review and Approve Checkbook Reconciliation
o SBE Follow-Up
7. Agenda Setting for December Meeting
8. Adjournment
Next Scheduled Meeting:
Pittsfield- Wednesday, December 14, 2018, at 7:00 P.M.
WCMUUSD- Monday, October 15, 2018, at 6:00 P.M

MEETING NOTICE
Pittsfield Select Board Regular 90 Minute Meeting
Tuesday November 13, 2018 at 6:00 p.m.
Town Office Building
Agenda
 
Agenda Modifications:  
                               
Minutes Approval:  Regular Meeting October 16, 2018
 
Public Present:     Planning Commission, Listers
                                                                 
Correspondence:
1.       American Red Cross- Budget Request
2.       VCIL-Budget Request
3.       ARCH News
4.       EMS World- Emergency Planners
5.       VT Agency of Transportation-Bridge Project  Meeting Minutes
6.       Criterium Performance Evaluation
                       
Old Business:

1. ROW with AOT
2. Constables
3. Budget Schedule
4. Update on letter to Garofalo

New Business:
1.       Local Emergency Management Plan
2.       Update for 2019 State Exercise Emergency Plan
3.       Town Hall Winterization
4.       Building Inspection Town Hall
5.       Planning Commission
6.       Listers
 
                 
Next Meeting Date:  November 27, 2018
 
Adjournment:
​

​                                                                            Meeting Notice
                              Pittsfield Select Board Regular 90-minute Meeting
                                                     Tuesday October 16, 2018
                                                                        6 pm
                                                        Town Office Building
Agenda
Agenda Modifications
Minutes Approval       Meeting October 2, 2018
 
Public Present:     
Correspondence:

1. TRORC Dues notice
2. CBE Educational grant writing
3. VT Dept of Health
4. Elaine Sackrider

 
Old Business:

1. Richard Luna
2. Constable resignation
3. Appointment deputy health officer
4. Permit for Speed signs

New Business:

1. Town Clerk health ins renewals HRA
2. Sign order increase number of no parking signs may need to switch vendors
3. AOT Meeting
4. Clerk Treasurer Report Sept

 
Next meeting date:  to be determined due to Election
Adjournment:
 

​Pittsfield School Board of Directors' Meeting
Wednesday, October 10, 2018, at 7:00 p.m.
Pittsfield Town Office Building
AGENDA
1. Call to Order
2. Amendments to the Agenda
3. Approve Minutes of Previous Meeting
5. Community Engagement/Public Comment
6. Action/Discussion Items
   □ New Business:
       o Payment Orders
   □ Old Business:
       o Review and Approve Checkbook Reconciliation
       o SBE Follow-Up
7. Agenda Setting for November Meeting
8. Adjournment 
​
Next Scheduled Meetings:
Pittsfield- Wednesday, November 14, 2018, at 7:00 P.M.
WCMUUSD- Monday, October 15, 2018, at 6:00 P.M.

​                                                                            Meeting Notice
                              Pittsfield Select Board Regular 90-minute Meeting
                                                     Tuesday October 2, 2018
                                                                        6 pm
                                                        Town Office Building
Agenda
Agenda Modifications
Minutes Approval       Meeting September 25, 2018
 
Public Present:     
Correspondence:


 
Old Business:

1. Fire truck financing update
2. Capital planning discussion
3. Furnace cleaning update

New Business:

1. Check scanner
2. Elevator inspection update
3. PACIF Insurance renewal

 
Next meeting date    October 16, 2018
Adjournment:
 
 
 
 

                                                                            Meeting Notice
                              Pittsfield Select Board Regular 90-minute Meeting
                                                     Tuesday September 25, 2018
                                                                        6 pm
                                                        Town Office Building
Agenda
Agenda Modifications
Minutes Approval:       Meeting   July 10 , July 23, August 6, September 13, 2018 
 
Public Present:       Planning board members, Eric Furs VTrans, David Mackenzie
Correspondence:

1. VCIL Thank you for 2018 appropriation
2. VT Buildings and General services, Awarding of salt contract
3. Green up VT funding request
4. Rural fire protection Thank you for appropriation

Old Business:

1. Fire truck financing update
2. Loss Control report  PACIF
3. Approval of CC for line striping supplies HD not to exceed $200
4. Letter to Health officer possibilities
5. Update on Fire house Parking -Pictures

New Business:

1. New ROW extension Rt. 100 Bridge project
2. Approval funds for trees blocking school buses
3. Approve CC use for new open flag TO, and motion light
4. Town constables update (interim appointment?)
5. Basketball court lights
6. Approval of funds for towing vehicles parked illegally i.e. Fire lot
7. Update on barrier graffiti  and plan for rectifying

Next meeting date
Adjournment:
​

​Meeting Notice
Pittsfield Select Board Regular 90-minute Meeting
Thursday, September 13, 2018 - 6 pm, Town Office Building

Agenda
Agenda Modifications: 
Minutes Approval:  August 6 meeting 
Public Present:       Planning board members, Bill Oren, David McKenzie, Fire Dept. personnel, Eric Furs (Vtrans)
Correspondence:
1. VLCT Annual Meeting procedures
2. Red Cross
3. VLCT Town Fair 2018
4. VT Community Leadership summit
5. TRORC Annual Dues
6. VTrans temporary bridge project
7. State of VT enhanced 911
Old Business:
1. Fire truck financing
2. Parking at fire station
3. Sand shed update
4. Culvert update
5. Resignation Patty Haskins 
6. Appointment, start date new Clerk Treasurer
New Business:
1. Health Officers Resignations and new appointment possibilities
2. Planning Commission
3. Budgeting update mtg schedule
4. Clerk Treasurer report and addendum items
5. Basketball court lights

Additional Agenda Items –Town Clerk/Treasurer
September 13, 2018 Select Board Meeting
• Town Clerk/Treasurer Report-July & August Financials
Please find attached Clerk/Treasurer report for July 2018
• CV Oil Pre-buy Program
Please find attached report for pre-buy history & usage.  I have noted this year’s current pricing and suggestions of gallons for the coming winter.  
• Fire Truck Donation
Attached is a letter that accompanied a tax payment from Jack Haran.  He asked that we donate the over payment to the Fire Truck purchase.  We have placed it in the General Fund on a separate line item under donations.  If we get more how should we handle this, would you like a special account opened?  If we do not move the money before the year closes it will no longer be specific to the fire truck. 
• Independent Contractor Documentation- 
   Randy Andrews
Please sign contractor forms in designated area and return to us.
• Snow Removal 
We need to start thinking about hiring someone to take care of the shoveling for the Town Hall & Office, entrances/exits to both.  Last winter the job paid $15.00 per shovel.
• Employee Health Benefits
Patty has decided to not accept COBRA.  Trish has been placed on benefits as of 9/1/18.  Cards have been received and she appears on the September invoice.  The HRA has a start date of 9/1/18 as well.  In calling to check on this it was explained that the HRA is attached to the Blue Cross Blue Shield and follows that start date.  That being said, we are being asked to fund the account with the full $1750.  It will go against the Health Reimbursement Account line under employee benefits and because this was not budgeted for, it will show as an over budgeted item.  
Going forward if you would like to make any changes to the way the benefits are offered, you will need to do that during open enrollment.
• Appointment of Town Clerk/Treasurer
   Effective 9/1/18
Trish will need to be appointed effective 9/1/18 to insure no lapse from Patty’s retirement.  Upon the Select Boards' vote, can you please ask Tyna to write a letter of appointment for Trish.
• Training and Transition Update
Training and transition is going very well.  The amount of time that has been given for Patty and I to work together has benefited me greatly and will help in making me successful in this position. 
That being said, the $5,000.00 should be close to being used by the time Patty retires.  It will be offset some by some time that Sarah has taken off over the past months and also because Trish’s salary will be phased in from September-December.  Patty feels at the point of her retirement, a weekly check-in will be good and if needed, she can come in for a bit.  Looking ahead, some additional guidance will most likely be needed during Nov. /Dec. for budgeting & Jan. /Feb. to close books & finalize town report.    
• Fire Truck Financing
Mascoma Savings-
Northfield Savings Bank-
Citizen’s Bank-
• Town Hall Renovation- Approved Article 13
At Town Meeting, the voters approved Article 13 which was to reallocate the Town Hall Reserve Funds for weatherization and maintenance of the town hall, where are we with this? Also on a separate note the chimney in the Town Hall is in disrepair and what are the steps being taken on that?  
• Town Audit
Terms of Engagement & Confirming Representation-Signature needed


Next meeting date
Adjournment:

PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, September 12, 2018, at 7:00 p.m.
Pittsfield Town Office Building

AGENDA

1. Call to Order

2. Amendments to the Agenda

3. Approve Minutes of Previous Meeting

5. Community Engagement/Public Comment

6. Action/Discussion Items
    □ New Business:
         o Payment Orders

    □ Old Business:
       o Review and Approve Checkbook Reconciliation
       o Act 46 Update
       o SBE Follow-Up

7. Agenda Setting for October Meeting 

8. Adjournment
        
Next Scheduled Meetings: 
Pittsfield- Wednesday, October 10, 2018, at 7:00 P.M. 
WCMUUSD- Monday, October 15, 2018, at 6:00 P.M.

​Agenda
Planning Commission
August 15, 2018 - 6:00 p.m. in the Town Office building.
 
1. Call meeting to order
2. Read and approve minutes from last meeting
3. Agenda modifications
4. Speed limit signage
5. Comments
6. Adjourn
 
Submitted: August 7, 2018, Suana Rubin
Planning Commission Chair

​Special Meeting:
Pittsfield Select Board
Monday, August 6, 2018, at 8AM
Pittsfield Town Office Building
 
Agenda
 

1.  Firetruck contract approval

 
 
Next Select Board Meeting TBD