2010 Selectboard Meeting Minutes
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 21, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Jon Benson
AGENDA: Call to Order
Approve Minutes
a. December 7, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Jon Benson - re: trash collection contract
Correspondence
a. VT Dept of Economic, Housing and Community Development - re: Village Center Designation Renewal for Pittsfield
b. Efficiency Vermont - re: "Better Buildings by Design 2011" conference
c. VLCT - re: VLCT News December 2010
d. VLCT - re: VT Association of Chiefs of Police luncheon
e. VLCT - re: subscription online Human Resource tools
f. Kenlan Schwiebert Facey & Goss, P.C. - re: Timothy Pins Act 250 Application
g. VT Dept. of Taxes - re: Certified Equalized Education Property Value effective 1/1/2011
h. VTrans - re: statutory obligations of reporting special weight limits for highways and bridges
i. American Red Cross - re: AEDs eligible for 2011 PACIF Grants
j. Robert Ball - re: Tim Pin's Act 250 Application (copy of letter to VT District Environmental Commission #3)
Old Business
a. Dog Concern - re: letter from Ken Hayes
New Business
a. Town Funds - re: request to open deposit accounts and change Assistant Treasurer's last name
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests by Constance Mendell's Occasions Catering, Inc. d/b/a The Village Porch
c. Green Up Day - re: Selection of Town Coordinator
Other Business
a. Town Report/Town Meeting - re: time line with various deadlines
b. Rutland County Sheriff - re: budget
c. Town Mileage - re: rate change
Budget
a. General Fund
Adjourn
Pittsfield Selectboard Minutes page 2
December 21, 2010
Peter called the meeting to order at 5:55pm. The Minutes of the December 7, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Jon Benson - re: trash collection contract. Jon presented a draft of his proposed contract for 2011. Recycling expenses would remain the same however trash collection would increase by approximately $7000.00 due primarily to increases to Workman's Compensation and Vehicle insurance. Discussion. Jon said he would have the contract typed up and mailed to the Board for their approval and signatures
Correspondence
a. VT Dept of Economic, Housing and Community Development - re: Village Center Designation Renewal for Pittsfield. This letter serves as formal notification that at its November 22, 2010 meeting, the Downtown Development Board found that Pittsfield's application met the statutory requirements and renewed the designation for Pittsfield. This will be kept on file at the Town Clerk's Office.
b. Efficiency Vermont - re: "Better Buildings by Design 2011" conference. This will be the region's premier design and construction conference, featuring interactive learning about building durability, efficiency and value. It will be held in Burlington February 9th and 10th, 2011. No action taken by the Board
c. VLCT - re: VLCT News December 2010. No action taken by the Board.
d. VLCT - re: VT Association of Chiefs of Police luncheon. This will take place on January 11th in Montpelier. No action taken by the Board.
e. VLCT - re: subscription online Human Resource tools. No action taken by the Board.
f. Kenlan Schwiebert Facey & Goss, P.C. - re: Timothy Pins Act 250 Application. This is applicant Timothy Pins' response to Robert Ball's letter filed with the District #2 Environmental Commission (this is a copy addressed to the Environmental Commission)
g. VT Dept. of Taxes - re: Certified Equalized Education Property Value effective 1/1/2011. Based on an Equalized Education Property Value of $101,909,000.00 the Coefficient of Dispersion is 9.14% and the Common Level of Appraisal is 99.55%. This will be kept on file at the Town Clerk's Office.
h. VTrans - re: statutory obligations of reporting special weight limits for highways and bridges.
This packet, addressed to George Deblon, explains Town Highway & Bridge Weight Restriction Filings and account creation instructions to gain access to the THR database. This information will be forwarded to the Road Commissioner.
i. American Red Cross - re: AEDs eligible for 2011 PACIF Grants. This information will be forwarded to Fire Chief David Colton for his review.
j. Robert Ball - re: Tim Pin's Act 250 Application (copy of letter to VT District Environmental Commission #3). This letter addresses his opposition to Tim Pins operating what he considers an illegal business in a residential neighborhood. This letter will be kept on file at the Town Clerk's Office.
Old Business
a. Dog Concern - re: letter from Ken Hayes. This letter dated December 21, 2010 asks for clarification of the Board's letter to him dated December 8th. The Secretary was asked to respond.
New Business
a. Town Funds - re: request to open deposit accounts and change Assistant Treasurer's last name. Patty needs to have Jessica's name on all Town accounts changed to Kuzma, as she recently married. In addition, she would like to open a federal tax deposit account and with money left in the HW Equipment Fund after the recent purchase of machinery, open a checking or money market account. The Board approved all the requests.
Pittsfield Selectboard Minutes page 3
December 21, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests by Constance Mendell's Occasions Catering, Inc. d/b/a The Village Porch. The first is a rehearsal dinner in the Back Room at the General Store on January 7, 2011 followed by a wedding at the Riverside Farm Red Barn on January 8, 2011. Both requests were approved by the Board.
c. Green Up Day - re: Selection of Town Coordinator. Marsha Hopkins served as Town Coordinator last year. The Secretary will contact her to see if she will be willing to serve in this capacity for 2011.
Other Business
a. Town Report/Town Meeting - re: time line with various deadlines. This provides information
shows the various deadlines beginning with the deadline for Town Report submissions on January 6, 2011 and ending with Town Meeting Day on March 1, 2011. It is for the Board's information.
b. Rutland County Sheriff - re: budget. Last year the Town budgeted $3,000.00 for patrol and speed enforcement. Only $216.00 has been spent. Discussion. The Board asked the Secretary to send the Sheriff a letter indicating their concern regarding the reduction of patrolling in the village. The Board would like to budget $3,000.00 again for next year but would like to have the Sheriff's assurance that a marked increase in services will be provided.
c. Town Mileage - re: rate change. The IRS mileage fee will decrease to $.51/mile for Town business use effective 1/01/2011.
Budget (compared to 2010 Budget)
a. General Fund
Income
Interest (Checking/CD's) - reduce to $2,500.00
Interest (Restricted Funds) - reduce to $2,800.00
Road Fines - reduce to $0
Expenses
Other Taxes
Rutland County Tax - reduce to $5,778.00
Bonds and Insurance
VLCT Insurance Package - increase to $12,636.00
Dues and Contributions
VLCT - increase to $1,106.00
VT Clerk & Treasurers Association - increase to $55.00
NeighborWorks - reduce to $100.00
Stagecoach (new this year requesting $320.00) - approved $200.00
American Red Cross (new this year requesting $250.00) - approved $100.00
Other Services
Legal - increase to $9,500.00
Ambulance - reduce to $23,109.00
Maintenance
Office Equipment - increase to $600.00
Town Office Building - reduce to $1,000.00
Town Hall - reduce to $5000.00
Band Stand - reduce to $1,000.00
Sand Shed - reduce to $0
Garage - increase to $425.00
Utilities - Town Hall
Electricity - increase to $2,000.00
Fuel - reduce to $3,500.00
Pittsfield Selectboard Minutes page 4
December 21, 2010
Utilities - Town Office Building
Electricity - increase to $1,500.00
Fuel - reduce to $3,500.00
Phone - reduce to $1,000.00
Utilities - Garage
Electricity - reduce to $600.00
Phone - reduce to $600.00
LP Gas - reduce to $2,300.00
Parks & Grounds
Labor - reduce to $2,000.00
Equipment Maintenance - reduce to $150.00
Supplies - reduce to $200.00
Postage - reduce to $1,300.00
Planning Commission
Printing - increase to $200.00
Budget Disbursements
ADA Fund - reduce to $0
Town Office Building Fund - reduce to $0
Capitol Projects
Town Garage Insulation Project - reduce to $0
Town Hall Fire Alarm System - reduce to $0
Town Hall Furnace - reduce to $0
Tax Administration Software - reduce to $0
Board of Listers
Postage - reduce to $150.00
Marshall & Swift License Fee - increase to $250.00
Storage Unit Rental - increase to $2,016.00
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 4, 2011 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 4, 2011
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 7, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bill Oren, Bob Quayle, George Deblon
AGENDA: Call to Order
Approve Minutes
a. November 16, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Bill Oren - re: application for Pawnbroker's LIcense
b. Bob Quayle - re: future of The Original Vermont Wood Products
c. George Deblon - re: Highway requests
Correspondence
a. Cmd. Sgt. Major Lou Lertola, Ret. - re: (postcard) property tax exemption increase for disabled veterans
b. Cmd. Sgt. Major Lou Lertola, Ret. - re: (letter) property tax exemption increase for disabled veterans
c. VT District #3 Environmental Commission - re: Hearing Recess Order and Memo #2, Timothy Pins
d. East Central Vermont CEDS Region - re: "Rolling out Broadband in East Central Vermont" workshop
e. VTrans - re: 2011 Municipal Park-and-Ride Grant Program
f. Chris Sargent (TRORC) - re: (email) VCDP grant application update
g. VT District #3 Environmental Commission - re: Land Use Permit 3W0948-B, Riverside Horse Farm, LLC, sign replacement
h. VT Center for Independent Living - re: Open House Celebrations
i. VAST - re: The VAST News
j. WRVA - re: 2011 Budget and Letter for Town Report
k. VT Secretary of State - re: Opinions December 2010
Old Business
a. Dog Concern - re: letter from Ken Hayes
Executive Session
New Business
a. Bill Oren - re: application for State Pawnbroker's License
Other Business
a. Town Report - re: deadline for submitting reports, financial records, etc.
b. Town Office Building Project - re: update
c. Selectboard Secretary - re: additional pay for meeting
Budget
a. Cemetery
b. Highway
Adjourn
Pittsfield Selectboard Meeting page 2
December 7, 2010
Peter called the meeting to order at 5:55pm.
The Minutes of the November 16, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bill Oren - re: application for Pawnbroker's LIcense. Bill introduced himself and explained that he would like to apply for a license to operate as a licensed pawnbroker. This application needs to be approved by the Selectboard. Bill went on to provide the Board with some information on his background. Peter said that the Board would discuss this later in the meeting and send a letter to him advising him of the Board's action.
b. Bob Quayle - re: future of The Original Vermont Wood Products. Bob said that he spoke with Joan Goldstein and it's his understanding that she is waiting for the Town to respond. He said that right now the company is making flooring and sheds but that some business decisions need to be made based on what the Town decides. He said that the grant money needs to be designated for a specific purpose (receivables, raw materials, etc.). Peter explained that the application period has expired and that the company would need to begin from the beginning with a business plan, public hearing, etc. Right now he feels that there is little support from the Town for this project. Peter recommended that Bob revamp the business plan before coming before the Board again. He suggested that Bob have a serious conversion with Joan Goldstein on this. It was suggested that Bob wait until after the holidays before approaching the Board. He was thanked for coming.
c. George Deblon - re: Highway requests. George discussed his request to purchase new tires for the grader. After discussion regarding the budget, George decided to wait on this. He then discussed the venting of the power washer to reduce the fumes in the garage now that it has been insulated. He said that Greg Martin can help him with this. The Board approved this project. George was asked to get a price and check into any grant money available for culverts for the replacement of the culvert at the intersection of Crossover Road and Upper Michigan Road. George said that he has constructed a conduit from the garage to the shed for electricity but needs an electrician to complete the project. The Board approved this.
Correspondence
a. Cmd. Sgt. Major Lou Lertola, Ret. - re: (postcard) property tax exemption increase for disabled veterans. This postcard asks that a Warning to increase the property tax exemption of disabled veterans be included at the 2011 Town Meeting. No action taken by the Board.
b. Cmd. Sgt. Major Lou Lertola, Ret. - re: (letter) property tax exemption increase for disabled veterans. This letter goes into a little more detail than the postcard. He asks that Pittsfield consider increasing the $10,000 exemption. A copy of a proper Warning is enclosed. No action taken by the Board.
c. VT District #3 Environmental Commission - re: Hearing Recess Order and Memo #2, Timothy Pins. The Commission has determined that Tim Pins' response to Item #2 of the Order is insufficient. They will allow the applicant 45 days from the date of this memo (Nov. 17, 2010) to provide the information regarding noise outlined in the first Hearing Recess Order. This will be kept on file at the Town Clerk's Office.
d. East Central Vermont CEDS Region - re: "Rolling out Broadband in East Central Vermont" workshop. This workshop was held on December 6th. No action taken by the Board.
e. VTrans - re: 2011 Municipal Park-and-Ride Grant Program. Pittsfield's application request has been selected for full funding. They request that they be notified of the acceptance of this award and upon receipt will forward a grant agreement for the Board's signatures. The
Pittsfield Selectboard Minutes page 3
December 7, 2010
grant is for $29,840.00. The Board unanimously accepted this award and VTrans will be notified.
f. Chris Sargent (TRORC) - re: (email) VCDP grant application update. As of last month the Village Designation was renewed and the Town Plan confirmed. Chris said he would keep the Board informed as things progress. No action taken by the Board.
g. VT District #3 Environmental Commission - re: Land Use Permit 3W0948-B, Riverside Horse Farm, LLC, sign replacement. The permittee is obligated by this permit to complete, operate and maintain the project as approved with conditions. This will be kept on file at the Town Clerk's Office.
h. VT Center for Independent Living - re: Open House Celebrations. Open House celebrations have been scheduled at various locations throughout the state. One will be held in Rutland on December 16th. No action taken by the Board.
i. VAST - re: The VAST News. No action taken by the Board.
j. WRVA - re: 2011 Budget and Letter for Town Report. This budget information will be included in Budget sessions
k. VT Secretary of State - re: Opinions December 2010. No action taken by the Board.
Old Business
a. Dog Concern - re: letter from Ken Hayes. Ken again requests that the Board enforce the Town's Dog Ordinance. The rewriting of the ordinance was discussed. It was decided to table this until the next meeting and Jerry offered to draft a revised ordinance. In the meantime, the Secretary was asked to send a letter to Ken explaining the Board's action and that they will keep him advised.
Executive Session
At 6:45pm Peter made a motion to close the regular meeting and enter into Executive Session for the purpose of discussing litigation concerns affecting the Town. Seconded by Jerry. At 6:58pm the Board adjourned from Executive Session and reopened the regular meeting.
New Business
a. Bill Oren - re: application for State Pawnbroker's License. Copies of the Vermont Statute pertaining to this as well as correspondence from VLCT were reviewed. It was decided to request a background check and a criminal record check from the State Police. Jerry felt that the First Constable should do this. Peter said he would contact Tim Hunt to take care of this.
Other Business
a. Town Report - re: deadline for submitting reports, financial records, etc. Patty said that the date would be January 6, 2011.
b. Town Office Building Project - re: update. Patty said that a full set of final plans have been received along with correspondence related to permitting.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing letters requesting material from various organizations for Town Report.
Budget
a. Cemetery
Income
Interest - reduce to $10.00
Dividends - reduce to $250.00
Expenses - keep the same except for:
Pittsfield Selectboard Minutes page 4
December 7, 2010
Wages - reduce to $3800.00
Materials (Gravel) - increase to $400.00 for road project
b. Highway
Expenses
Fuel
Gasoline - decrease to $50.00
Lubricants - decrease to $250.00
The meeting adjourned at 7:34pm. The next Regular Selectboard meeting is scheduled for Thursday, December 21, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 21, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Angelique Lee
AGENDA: Call to Order
Approve Minutes
a. October 19, 2010 Regular Selectboard Meeting
b. November 2, 2010 Special Meeting
c. November 11, 2010 Special Meeting
Guests and Committee Reports
a. Angelique Lee – re: WRVA Budget
Correspondence
a. Ken Hayes – re: dog issue
b. VLCT – re: New Scholarship Program and renamed Grant Program
c. VLCT – re: New Vision Provider for the 2011 VLCT Health Trust Renewal
d. VLCT – re: VLCT Health Trust Cost Saving Opportunity
e. VLCT – re: Health Advocate – New Member Benefit
f. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Sign Replacement Act 250 Amendment and Notice of Act 250 Application
g. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Act 250 Permit No. 3W0948, Notice of Act 250 Application
h. VT District Environmental Commission #3 – re: Act 250 Notice Minor Application for Riverside Horse Farm, LLC
i. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374, Revised Comments
j. Kenlan Schwiebert Facey & Goss, P.C. – re: Act 250 Application, Timothy Pins, Response to the Hearing Recess Order
k. Gifford Medical Center – re: ambulance service
l. TRORC – re: Minutes of September 22, 2010 Meeting
m. TRORC – re: Town Plan Approval and Confirmation of Municipal Planning Efforts
n. VLCT – re: Election 2010 – Issue Paper #7, Energy
o. VLCT – re: “Ethics and Municipal Land Use Officials” workshop
p. Timberline Events – re: 2011 Green Mountain Relay information
q. 100 on 100 Relay – re: 2011 Event
r. VLCT – re: “Preparing for a Successful Town Meeting” workshop
s. VT District Environmental Commission #3 – re: use of trail for snowmobiles
t. TRORC – re: renewal of Village Designation status
u. VLCT – re: VLCT News November 2010
Old Business
a. Recycling Center – re: status
b. Insurance – re: renewal
c. VCDP Grant – re: update
Other Business
a. Selectboard - re: meeting schedule
Executive Session
Pittsfield Selectboard Minutes page2
November 16, 2010
Adjourn
Peter called the meeting to order at 5:51pm.
The Minutes of the October 19, 2010 Regular Selectboard Meeting, November 2, 2010 Special Meeting, and November 11, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Angelique Lee – re: WRVA Budget. Angelique reviewed with the Board the budget and changes within WRVA. Highlighted were: no change in cost for next year, staff restructuring, local First Responders working with WRVA staff, decrease in calls and reimbursement, and nothing firm in regards to a proposed consortium with Gifford Hospital. She will forward copies of the detailed budget to Patty in preparation for budget meetings. The Board thanked her for her presentation.
Correspondence
a. Ken Hayes – re: dog issue. In his letter he requests an update from the Board on the issue with Peyton’s dog. Discussion. The Board asked the Secretary to send Ken a letter stating that the Sheriff felt a quality video of the dog on the Hayes’ property should be obtained and reviewed by the Board. More compelling documentation including a clear demarcation of the property line is needed.
b. VLCT – re: New Scholarship Program and renamed Grant Program. The PACIF Scholarship Program is designed to help members pay for specialized training that they otherwise couldn’t afford. In addition, the grant program that was introduced last year is now the PACIF Equipment Grant Program. No action taken.
c. VLCT – re: New Vision Provider for the 2011 VLCT Health Trust Renewal. The Health Trust has partnered with a new vision coverage provider, EyeMed, for the 2011 Health Trust renewal. Patty stated that the Town does not currently offer vision coverage. She also said that she recently attended a seminar on health benefits. The Board asked Patty to invite a representative of the Health Trust to attend a meeting so all benefits can be reviewed. George Deblon will also be invited to attend.
d. VLCT – re: VLCT Health Trust Cost Saving Opportunity. This memo addresses the reasons for the rate increase. No action taken.
e. VLCT – re: Health Advocate – New Member Benefit. This memo explains Health Advocate, Inc. and how they will help the Health Trust membership. No action taken.
f. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Sign Replacement Act 250 Amendment and Notice of Act 250 Application. This material addresses their application for replacement of the existing, unlighted free-standing sign for the Farm with a new unlighted, free-standing sign in approximately the same location with slightly larger dimensions. This will be kept on file at the Town Clerk’s Office.
g. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Act 250 Permit No. 3W0948, Notice of Act 250 Application. This includes a Notice of Act 250 Application regarding the sign replacement, which has been posted by the Town Clerk.
h. VT District Environmental Commission #3 – re: Act 250 Notice Minor Application for Riverside Horse Farm, LLC. This notes that Riverside Horse Farm, LLC has filed an application to replace an existing unlit sign with a new unlit sign with frame dimensions of approximately 10’ by 12’. The project is located on the corner of Route 100 and Tweed River Drive. No Hearing will be held unless on or before November 23, 2010, a party notifies the District Commission of an issue or issues requiring the presentation of evidence. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
November 16, 2010
i. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374, Revised Comments. Rich Kirn, Fisheries Biologist with the Agency’s Fish & Wildlife Department visited the property on Lower Michigan Road and concluded that there is very little opportunity for meaningful enhancement with plantings and instead suggests a permit condition to maintain the existing condition and prohibit future encroachments along the stream channels. This will be kept on file at the Town Clerk’s Office.
j. Kenlan Schwiebert Facey & Goss, P.C. – re: Act 250 Application, Timothy Pins, Response to the Hearing Recess Order. Responses regarding noise and truck traffic are presented and this will be kept on file at the Town Clerk’s Office.
k. Gifford Medical Center – re: ambulance service. A dinner meeting was held on October 26th at which time discussion was undertaken as to whether there were compelling reasons to change the present ambulance/hospital relationship. It was determined that there were important reasons to continue to discuss this and to open these talks and invite the entire District 8 area. This would include Valley Rescue, First Branch, and WRVA. No action taken by the Board.
l. TRORC – re: Minutes of September 22, 2010 Meeting. No action taken by the Board.
m. TRORC – re: Town Plan Approval and Confirmation of Municipal Planning Efforts. The Commissioners voted unanimously to confirm Pittsfield’s planning process effective November 2, 2010. This will be kept on file at the Town Clerk’s Office.
n. VLCT – re: Election 2010 – Issue Paper #7, Energy. This publication addresses various energy related issues as well as VLCT’s recommendations. No action taken by the Board.
o. VLCT – re: “Ethics and Municipal Land Use Officials” workshop. This workshop is designed for all local officials involved in land use planning, regulation, and development review. It will be held November 17th via Vermont Interactive Television. No action taken by the Board.
p. Timberline Events – re: 2011 Green Mountain Relay information. This event will be held on the third weekend in June. The Board was asked to reply with the enclosed postcard. The Board felt the date was fine and the postcard will be returned.
q. 100 on 100 Relay – re: 2011 Event. This event will be held on August 13, 2011. Enclosed was a map and expected time the race participants will be in Pittsfield. The Board had no objection to their using the Garage area as they have in the past. Peter signed the permission form and it will be sent.
r. VLCT – re: “Preparing for a Successful Town Meeting” workshop. This workshop is designed to assist local officials in conducting town meeting and will cover various stages of the meeting. It will be held on December 15, 2010. No action taken by the Board.
s. VT District Environmental Commission #3 – re: use of trail for snowmobiles. This is a copy of a letter addressed to Dot Williamson, Tweed Valley Travelers Snowmobile Club, from Linda Matteson, District 3 Coordinator. In it she discusses use of the existing farm road over the Amee Farm Property to provide a trail to the Swiss Farm Inn. She notes Condition 28 of the Act 250 Permit that was issued to the Vermont Country Inn which addresses noise. This will be kept on file at the Town Clerk’s Office.
t. TRORC – re: renewal of Village Designation status. This material contains a letter from the Selectboard, a copy of pertinent Minutes and a draft map containing no boundary changes. This will be kept on file at the Town Clerk’s Office.
u. VLCT – re: VLCT News November 2010. No action taken by the Board.
Old Business
a. Recycling Center – re: status. Jerry asked if there was any change in the Board’s previous objections as voiced in a prior meeting. The Board felt their objections remain the same. There are no resources currently available to man/maintain it. Jerry said he will speak with Doug Johnstone who presented the proposal.
Pittsfield Selectboard Minutes page 4
November 16, 2010
b. Insurance – re: renewal. Patty and the Board reviewed the results of the meeting that was held on November 2nd with Cindy Bouchard from VLCT and what changes should be made to the policy renewal. It was felt the only thing to add is the Veterans’ Memorial.
c. VCDP Grant – re: update. Peter said he has spoken with Joan Goldstein at GMEDC. The six-month window has closed. This means that if The Original Vermont Wood Products wishes to pursue this grant, they will have to start from the beginning. He said that Joan will be speaking with Bob Quayle about this.
Other Business
a. Selectboard - re: meeting schedule. December meetings will be held on December 7th and 21st.
At 6:15pm Peter made a motion to enter into Executive Session to discuss the Ancient Road litigation. Seconded by Mark.
The Board exited Executive Session at 6:22pm.
The meeting adjourned at 6:24pm. The next Regular Selectboard meeting is scheduled for Thursday, December 7, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 7, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
Date: November 11, 2010
Present for the Site Visit were Peter Borden, Jr., Mark Begin, Attorney Chris Sullivan, Robert Ashton, Attorney David Gurtman, Norm Smith, Donnalyn Burch, George Deblon, Jeff Hegewald, Martin McNamara, John Barrows, Mike Kennison
Peter called the meeting to order at 3:04pm and made a motion to enter into Executive Session to review maps and take a walking tour of the Jimmy Dean Road in question. Seconded by Mark. Participating in Executive Session were Peter, Mark, Attorney Chris Sullivan, Robert Ashton, Attorney David Gurtman, and Norm Smith. The parties adjourned from Executive Session at 4:03pm to move to the Town Office for public discussion.
The Selectboard reconvened at 4:15pm. Present were Peter Borden, Mark Begin, Patty Haskins, John Barrows, Mike Kennison, Sarah Gray, Robert Ashton, Norm Smith, and Attorneys Chris Sullivan and David Gurtman.
The Board reviewed the final plans for the new Town Office Building with Patty and they were unanimously approved.
Peter made a motion to enter into Executive Session at 4:17pm to discuss a possible resolution to the litigation. Seconded by Mark. Peter, Mark, and Attorney Chris Sullivan relocated to the basement. Executive Session adjourned at 4:19pm.
Peter opened the Public Meeting at 4:21pm. He stated that at this time the Selectboard has decided to leave a possible resolution to the litigation in the hands of the two attorneys. When a resolution has been finalized, then the settlement will be made public. Peter thanked everyone for coming.
The meeting adjourned at 4:22pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 16, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 16, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: 2 November 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Cindy Bouchard (VLCT)
AGENDA: Discussion of town’s insurance coverage
CALLED TO ORDER AT 10:00 AM by Jerry.
Cindy went over the insurance options available to the town of Pittsfield and a general discussion took place.
a plan will be considered at the next meeting of the Selectboard at which time necessary actions will be voted and acted upon.
ADJOURNED: 10:38 AM
Recorded by
Jerry Drugonis
Acting Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: 2 November 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Cindy Bouchard (VLCT)
AGENDA: Discussion of town’s insurance coverage
CALLED TO ORDER AT 10:00 AM by Jerry.
Cindy went over the insurance options available to the town of Pittsfield and a general discussion took place.
a plan will be considered at the next meeting of the Selectboard at which time necessary actions will be voted and acted upon.
ADJOURNED: 10:38 AM
Recorded by
Jerry Drugonis
Acting Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 19, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bob Quayle, Chuck Colton
AGENDA: Call to Order
Approve Minutes
a. October 5, 2010 Regular Selectboard Meeting
b. October 6, 2010 Special Meeting
Guests and Committee Reports
a. Bob Quayle - re: Original Vermont Wood Products grant update
Correspondence
a. VLCT - re: VLCT News October 2010
b. VTrans - re: 2010 Town Map
c. TRORC - re: Town Plan Review Public Hearing Notice
d. TRORC - re: Draft Pittsfield Town Plan Review and Public Hearing Notice
e. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374
f. VLCT - re: Election 2010 - Issue Paper #6, Water
g. VT District 3 Environmental Commission - re: Hearing Recess Order #3W1037, Timothy Pins
h. VT Secretary of State - re: Opinions October 2010
Old Business
a. Town Office Building - re: review revised floor plan
b. Ancient Roads - re: update from Attorney Sullivan
c. Clerk of the Works – re: interested parties
New Business
a. Town Roads/Highways - re: washout at end of Lower Michigan Road
b. Insurance - re: review of renewal policy
Other Business
a. Selectboard - re: change of November meeting
Adjourn
Peter called the meeting to order at 5:54pm.
The Minutes of the October 5, 2010 Regular Selectboard Meeting and the October 6, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Quayle - re: Original Vermont Wood Products grant update. Peter asked Bob to update the Board as to the status of the VCDP Grant and where things stand with his business. Bob said he wasn't sure at this time. He said that he has responded to GMEDC's request for information but hasn't heard anything from Joan Goldstein since. Right now production is slow. If they want to produce for large companies they need the grant to proceed. At this time they are constructing sheds for a Rutland company. No contracts are in place at this time with anyone. Peter explained the Town's concerns and Jerry presented some specific
Pittsfield Selectboard Minutes page 2
October 19, 2010
concerns that he had. The Board felt they would like to have Bob come back when GMEDC's Joan Goldstein can also attend. He agreed but added that he would be out of town for several weeks. It was decided to try to arrange the next meeting for Thursday, November 11th. Peter said he would contact Joan who in turn will get in touch with Bob. Bob was thanked for attending tonight's meeting and addressing the Board's concerns.
Correspondence
a. VLCT - re: VLCT News October 2010. No action taken by the Board
b. VTrans - re: 2010 Town Map. This map includes road changes reported this year. Town maps can also be viewed at: http://www.aot.state.vt.us/Planning/MapGIS/Town_Maps1.htm. These will be kept on file at the Town Clerk's Office.
c. TRORC - re: Town Plan Review Public Hearing Notice. This is a copy of the Town Plan Review Public Hearing Notice which will be published in two newspapers. It will also be posted in Town.
d. TRORC - re: Draft Pittsfield Town Plan Review and Public Hearing Notice. TRORC has reviewed the proposed Pittsfield Town Plan. They will present this Review to the full Board at their next monthly meeting on October 27th with the recommendation to approve the Plan. Also enclosed is the Public Hearing Notice that was published as a Legal Ad in the Valley News and Randolph Herald. This will be kept on file at the Town Clerk's Office.
e. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374. This correspondence pertains to a report by a fisheries biologist regarding the Michigan Branch and Act 250 impact. The Agency would like the applicant to complete a riparian management plan for the area involved. This will be kept on file at the Town Clerk's Office.
f. VLCT - re: Election 2010 - Issue Paper #6, Water. This publication addresses various water related issues as well as VLCT's recommendations. No action taken by the Board.
g. VT District 3 Environmental Commission - re: Hearing Recess Order #3W1037,Timothy Pins.
The Hearing was recessed pending submittal of information by the Applicant as outlined in the correspondence. This will be kept on file at the Town Clerk's Office.
h. VT Secretary of State - re: Opinions October 2010. No action taken by the Board.
Old Business
a. Town Office Building - re: review revised floor plan. Patty updated the Board on the specific changes the architect has made following the last meeting. A floor plan had been emailed to the Board prior to the meeting for their review. This was reviewed with questions and concerns raised. Patty added that Mark McManus would like to proceed with a final plan. It was decided that Patty would relay the Board's questions to Mark and then contact the Board via email with Mark's response.
b. Ancient Roads - re: update from Attorney Chris Sullivan. Patty said that she has been in contact with Attorney Sullivan who informed her that he has not received a settlement proposal yet. Right now he is waiting for a survey from Bob Ashton's attorney and when that arrives, he recommends that all parties make a site visit. Peter suggested possible times for this visit and Patty will pass this on to Chris and respond to the Board.
c. Clerk of the Works - re: interested parties. There was some discussion as to what the job would involve. Mark said that he would contact both Keith Hopkins and Don Flynn and invite them to the next meeting to discuss the position.
New Business
a. Town Roads/Highways - re: washout at end of Lower Michigan Road. It was brought to the Board's attention that a portion of the road beyond where Bruce Shaw lives needs some attention. A section of the road is collapsing into the river. Peter questions the Forest Service's involvement in the repair and maintenance. Mark said he would make a site visit and report back to the Board.
Pittsfield Selectboard Minutes page 3
October 19, 2010
b. Insurance - re: review of renewal policy. Patty said that this year there is a change in the wording regarding "property that's in the open." She explained what that meant. There was discussion as to what this could include and what value to attach. The Board felt that they would like to have VLCT come and meet with them to clarify the statement. Patty said that she would contact them and let the Board know via email when they can come.
Other Business
a. Selectboard - re: change of November meeting. Due to the election and Bob Quayle's schedule, the next meeting will be held on Thursday, November 11, 2010.
The meeting adjourned at 7:02pm. The next Regular Selectboard meeting is scheduled for Thursday, November 11, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING
JOINT MEETING RE: TOWN OFFICE BUILDING MINUTES
DATE: October 6, 2010
PRESENT: Mark McManus (Architect), Patricia Haskins (Town Clerk), Mark Begin, Jerry Drugonis (Selectboard), Susie Martin (Library), Chuck Colton, Henry Hotchkiss (Building Committee), Martha Beyersdorf, Donald Flynn (Listers)
AGENDA: Call to Order
Architect Report
Other Business
Adjourn
Jerry called the meeting to order at 6:05pm.
Architect Report:
Mark McManus reviewed the design plans floor by floor with those present. These included:
The Addition:
· The addition has become a little wider and longer, which provides a little more room in the vault.
· Mark presented another thought for the addition, in which the addition is repositioned by 2’. The advantages to this would be that the entrance would come in at grade level, provide a slightly larger lobby, and better accessibility to the basement and second floor. This would eliminate the ramp. The lula should still be able to be used vs. an elevator. Discussion of moving the lula to the addition but it was noted that the roof would need to be raised to accommodate that. Patty expressed concern about her need for extra space which would be available if the lula were moved. Mark said he would look at options. This idea seemed to be agreeable with those present.
The Library:
· The landing on the library level will be a little wider for fire safety codes.
· Susie asked if a sink could be installed, which would be located over the kitchenette are in the Town Clerk’s Office below. Mark noted this.
The Exterior:
· Mark felt that the front doors should be replaced with insulated ones. The moldings would be disturbed as little as possible. Window options were discussed. He will be having window specialists come and make recommendations keeping the historical aspect in mind. The windows will be removed from the back of the building and reused as needed. Energy efficiency is a high priority. Forms of insulation that will be used were discussed.
Cross Sections:
· These drawings were reviewed.
Structural Drawings and Framing Plans:
· The hope is to keep as much of the structure intact as possible. The roof and bell tower will most likely not have to be removed as originally thought. The structural engineer will be looking things over again. The broken truss was the biggest concern.
Plumbing:
· These show the water and waste supply design plans.
Pittsfield Selectboard Special Meeting page 2
October 6, 2010
Mechanical Drawings:
· There will be positive ventilation in the basement with hot water baseboard heat.
· The main level will have HW baseboard heat and mini-splits. These aren’t the most cost effective but are the way to go with the existing building. Efficiency Vermont will provide rebates for these. This is the latest technology and includes less duct work, are quiet, less obtrusive, and have individual controls for each area.
Component and BTU Ratings:
· The power will be coming into the building underground. Three-phase from the road would be costly.
Demolition Plan:
· This was explained.
Power Supply Plan:
· These plans include electrical outlets, phone jacks, computer hook-ups, etc.
Lighting Plan:
· The various lighting fixtures were explained. These will be coordinated with Efficiency Vermont.
Fire Alarm:
· This includes smoke, heat, rate of rise, and low temperature alarms. A security system was discussed.
Mark asked if a generator would want to be considered. It can be an option in the bidding. The building could be made “generator ready.” He noted that grants are available for generators. He felt the Town should definitely consider this.
Mark said that he still has some things to finish up, so there is still time for additional input. He said he will make a set of plans with the additional changes and provide a set of plans to be kept at the Town Office for review.
Mark said it is looking more like a spring start for the project.
Drainage and foundation issues were discussed.
Patty added that the Park-and-Ride Grant meeting is scheduled for Thursday, October 7th. Mark suggested that she show them the design plans and answer any questions they may have.
Patty also said that she contacted Bob Giroux at the Vermont Bond Bank and advised him of the probable delay and whether this could cause a problem with the Bond. He stated that Pittsfield has three years to spend the bond proceeds. Surveys are periodically sent out requesting status reports. He also advised contacting the Town’s bond counsel and informing him of the delay. She said she contacted Jack Facey with this information.
This portion of the meeting was concluded. The Selectboard remained.
Other Business:
· Request to Cater Malt and Vinous Beverages & Spirituous Liquors, Constance Mendell’s Occasions Catering d/b/a The Village Porch, a Mixer at the Amee Farm on October 16, 2010 from 5pm to 11pm. The Board approved this request.
Pittsfield Selectboard Special Meeting page 3
October 6, 2010
The meeting adjourned at 7:35pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 19, 2010
_______________________________________
Peter Borden, Jr., Chair
______________________________________
Mark Begin
______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 5, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Kristin Higgins, Jim LaCroix, George Deblon, Doug Johnstone
AGENDA: Call to Order
Approve Minutes
a. September 21, 2010 Regular Selectboard Meeting
b. September 28, 2010 Public Hearing Minutes
Guests and Committee Reports
a. Kristin Higgins and Jim LaCroix – re: Bridge 24 Local Concerns Meeting
b. Doug Johnstone – re: recycling
Correspondence
a. VLCT – re: Election 2010 – Issue Paper #4, Public Safety
b. VLCT – re: Election 2010 – Issue Paper #5, Health Care
c. VT Coalition of Municipalities – re: Invoice for Membership Dues
d. VLCT – re: 2011 VLCT Health Trust Renewal
e. VLCT – re: “Planning and Zoning Forum” workshop
f. VT Tennis Court Resurfacing – re: (email) recreation court maintenance
g. TRORC – re: Required Town Highway Signage Upgrades: Retroreflectivity and Breakaway Sign Posts
h. TRORC – re: Highway Construction, Maintenance, and Repair
i. Cassie Lee – re: request for library space
Old Business
a. Clerk of the Works – re: interested parties
b. Town Office (Town Hall) – re: cleaning update
New Business
a. Private Roads – re: sign reported missing
b. Act 250 Hearing/Tim Pins – re: report
c. Town Property/Equipment – re: Town Highway equipment report
c. Town Roads/Highways – re: road report following last week’s heavy rain
Executive Session
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the September 21, 2010 Regular Selectboard Meeting and the September 28, 2010 Public Hearing Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kristin Higgins and Jim LaCroix – re: Bridge 24 Local Concerns Meeting. Kristin introduced herself as the VTrans Structures Project Manager and Jim as the Design Engineer for this project. Bridge 24 is located just south of the Town Garage. They provided an overview of the project with the aid of a slide presentation followed by a question and answer period. She pointed out that because this is located on a State highway. There is no Local Share involved. Major concerns would be the relocation of utilities and maintenance of traffic. Three
Pittsfield Selectboard Minutes page 2
October 5, 2010
project scenarios were presented and discussed. These included: 1) road closure, 2) phase construction (one half of the bridge constructed with other half open to traffic, followed by the reverse), and 3) construction of a temporary bridge. It was anticipated that this project would begin in January 2011 with preliminary reports followed by permitting with construction occurring in 2013-14. She said that she would be contacting the Town in January with an Alignment Study presentation. Both Kristin and Jim were thanked for coming and presenting the project.
b. Doug Johnstone – re: recycling. Doug said that he feels the Town should be doing a better job with recycling and proposed having a compartmentalized/mainstream dumpster placed at the Town Garage. Casella or another company could be contacted to come on a scheduled basis or when called. He said he wasn’t sure what arrangement the Town has with Jon Benson of Benson’s Rubbish Removal. Peter said that currently there is no recycling pickup for a few months due to health issues with Jon and his lack of personnel available to pickup recycling but that it should be resuming next month. He also said that in the past when this issue has been presented that concern was expressed about people taking advantage of the receptacles to deposit their trash, which would attract animals and create a mess. Doug thought that this might be something that could be brought up at Town Meeting. Peter said that the Board would consider his idea and thanked him for attending tonight.
Correspondence
a. VLCT – re: Election 2010 – Issue Paper #4, Public Safety. This publication addresses various public safety related issues as well as VLCT’s recommendations. No action taken by the Board.
b. VLCT – re: Election 2010 – Issue Paper #5, Health Care. This publication addresses various health care related issues as well as VLCT’s recommendations. No action taken by the Board.
c. VT Coalition of Municipalities – re: Invoice for Membership Dues. It was decided earlier not to contribute this year. No action taken by the Board.
d. VLCT – re: 2011 VLCT Health Trust Renewal. This memo outlines changes to the plan this year, which include changes affecting emergency room, out-patient, and in-patient deductibles as well as a Pharmacy Step-Therapy program. No action taken by the Board.
e. VLCT – re: “Planning and Zoning Forum” workshop. This program to be held on October 28, 2010 is designed to offer participants a chance to discuss pressing issues in municipal planning and zoning with officials from across the state. No action taken by the Board.
f. VT Tennis Court Resurfacing – re: (email) recreation court maintenance. This company offers free site evaluations and estimates. No action taken by the Board.
g. TRORC – re: Required Town Highway Signage Upgrades: Retroreflectivity and Breakaway Sign Posts. A new Federal Highway Administration rule requires that towns must develop a program to inspect and upgrade roadway signs. All signs along public roads must meet the new retroreflectivity sign standards, which increase the amount of light bouncing off of the signs making them easier to read at night. Sign posts must now be designed to “breakaway” when hit by a vehicle. Key compliance dates are noted. Local governments will also be required to regularly update their inventory and upgrade signs in order to maintain compliance. TRORC has been working with various agencies on how to best assist towns in meeting these new requirements. Information on Frequently Asked Questions is included. This correspondence will be forwarded to the Road Commissioner.
h. TRORC – re: Highway Construction, Maintenance, and Repair. Act 110 of the 2010 Legislative session requires VTrans to work with municipal representatives to “”revise the agency’s current recommended Town Road and Bridge Standards to include a suite of practical and cost-effective Best Management Practices in order to address pollution caused by transportation-related stormwater runoff.” A draft document with proposed changes to the
Pittsfield Selectboard Minutes page 3
October 5, 2010
current Town Road and Bridge Standards is included along with a request to review it and make comments. No action taken by the Board.
i. Cassie Lee – re: request for library space. Her letter expresses her disappointment that the Board denied the Library’s request to use a portion of the Town Hall basement as a temporary library while the Town Office Building undergoes renovation.
Old Business
a. Clerk of the Works – re: interested parties. Don Flynn has expressed an interest in the position and Keith Hopkins’ name has also been brought up. The Board asked that they both be invited to the next meeting to meet with the Board.
b. Town Office (Town Hall) – re: cleaning update. Jess provided a cleaning and the Board noted that it was a nice job. She will continue as her previously presented proposal outlined.
New Business
a. Private Roads – re: sign reported missing. It has been reported that the sign for Northern Exposure Road has been stolen. Discussion. The Secretary will contact George regarding any change in sign replacement costs and send letters to property owners affected by this sign as well as signs reported missing last year explaining the Town’s policy on private road sign replacement and how to obtain new ones.
b. Act 250 Hearing/Tim Pins – re: report. Jerry said that he attended the Hearing as a representative of the Selectboard. He reported that there were a few concerns from neighboring properties regarding noise. Previously the Board has indicated that they had no objection to the application as presented. Jerry asked the Secretary to send a letter to Linda Matteson introducing Jerry as the appointed representative to this meeting and noting the Board’s recommendation.
c. Town Property/Equipment – re: Town Highway equipment report. Road Commissioner George Deblon stated that a lot of the Town’s Highway equipment is old. He cited that the plow for the Ford is twelve years old and the tailgate sander on the International is fourteen years old. Both need to be replaced. He said that he obtained costs for their replacement from H.P. Fairfield. He said a new plow could be purchased for $6,950.00 and the tailgate sander could be replaced at a cost of $3,675.00. They will give a trade-in allowance of $750.00 for the plow. Both pieces would cost $9.875.00. The Highway Equipment Fund CD matures this month and there is enough to cover the cost. Discussion. The Board approved the expenditure. George noted that he is still waiting for the new grader which at last report was due for delivery in early October
d. Town Roads/Highways – re: road report following last week’s heavy rain. George reported that most roads handled the heavy rains well with the exception of a 15” culvert on Hawk, which needs to be replaced. He added that Liberty Hill Road, which has had problems in the past, did pretty well.
Peter closed the Regular Meeting at 6:44pm.
Jerry made a motion to enter into Executive Session to discuss Ancient Roads and the VCDP Grant. Seconded by Peter. The motion passed
The Board entered into Executive Session at 6:44 and exited from Executive Session at 6:58pm.
The Secretary was asked to send a letter to The Original Vermont Wood Products Company inviting them to the next meeting to update them on the status of their application for the VCDP Grant.
Pittsfield Selectboard Minutes page 4
October 5, 2010
The meeting adjourned at 6:59pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD PUBLIC HEARING MINUTES
DATE: September 28, 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Public Comments re: proposed revision of Pittsfield Town Plan
Vote on Revision of Pittsfield Town Plan
Executive Session
Adjourn
Mark called the Public Hearing to order at 6:02pm.
There were no public comments. Mark made a motion to close the Public Comments portion of the meeting. Seconded by Jerry. Motion passed.
Jerry made a motion to approve the Revision of the Pittsfield Town Plan as written. Seconded by
Mark. The motion passed. Jerry asked the Secretary to send a letter to TRORC advising them that the Selectboard approved the Revised Pittsfield Town Plan as written.
Mark closed the Public Hearing at 6:05pm.
Jerry made a motion to enter into Executive Session to discuss the pending VCDP Grant. The motion passed.
The Board entered Executive Session at 6:05pm and exited from Executive Session at 6:06pm.
The meeting adjourned at 6:06pm. The next Regular Selectboard meeting will be held on Tuesday, October 5, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 5, 2010
_______________________________________
Peter Borden, Jr., Chair
_
______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 21, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Jeff Hegewald
AGENDA: Call to Order
Approve Minutes
a. September 7, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Jeff Hegewald - re: Ancient Road interest
Correspondence
a. Ken Hayes - re: continued dog concern
b. Pittsfield Planning Commission - re: draft of proposed Town Plan
c. VT Districts #2 & #3 Environmental Commission - re: Administrative Land Use Permit Amendment #3W0405-B/Colton and Tweed Valley Travelers Snowmobile Club
d. VLCT - re: VLCT Unemployment Insurance Trust 2010 Annual Meeting
e. English, Carroll & Boe, P.C. - re: Town Highway #11, Town of Chittenden
f. Cartographic Associates, Inc. - re: Query Manager Online
g. VT Dept. of Environmental Conservation - re: WW-3-1729-R, Replaced failed system extension, John and Suzanne McGarry
h. Visiting Nurse & Hospice of Vermont and New Hampshire - re: thank you
i. VTrans - re: 2011 Municipal Park-and-Ride Grant Program review
j. Rutland Mental Health Services - re: request for support
k. VLCT - re: Election 2010 - Issue Paper #1, Transportation
l. VLCT - re: Election 2010 - Issue Paper #2, Education Funding
m. VLCT - re: Election 2010 - Issue Paper #3, Land Use
n. VT Secretary of State - re: Opinions September 2010
o. Long Trail Engineering, P.C. - re: #3W1037, Timothy Pins
p. TRORC - re: Next "Regular" Commission Meeting Proposed Agenda
q. VT Districts #2 & #3 Environmental Commissions - re: Act 250 Notice, Application and Hearing, #3W1037, Timothy Pins, dba Pins Fabricating Systems, Inc.
r. Kulig & Sullivan, P.C. - re: invoice for legal services
Old Business
a. Citizen Concern/Complaint - re: problem with trash pickup
b. VCDP Grant for The Original Vermont Wood Products - re: update
New Business
a. Town Office Building - re: removal of items in building
b. Town Office (Town Hall) - re: cleaning
c. Town Roads/Highways - re: gravel proposal
d. Town Funds - re: Highway Equipment Fund
Adjourn
Peter called the meeting to order at 5:53pm.
The Minutes of the September 7, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
September 21, 2010
Guests and Committee Reports
a. Jeff Hegewald - re: Ancient Road interest. Jeff said that he only recently became aware of the issue with the Jimmy Dean Brook ancient road issue. As he is a property owner on Hadley Lane, he was interested in what the status of the road was and expressed concern for its future and a bridge that needs repair. The Board reviewed what has been happening and said that at this time the situation is pending. The Board said that concerned parties would be notified when the situation is resolved.
Correspondence
a. Ken Hayes - re: continued dog concern. This correspondence from Ken addresses Mr. Peyton's continued non-compliance. He also sent a video of the dog in question to the Town Clerk. The Board reviewed the video. Discussion. It was decided to invite the Sheriff to a meeting to review the video and discuss the issue. The Secretary was asked to send Ken a letter letting him know what the Board plans to do.
b. Pittsfield Planning Commission - re: draft of proposed Town Plan. A copy was provided to each Board member in preparation for next week's public hearing regarding this document.
c. VT Districts #2 & #3 Environmental Commission - re: Administrative Land Use Permit Amendment #3W0405-B/Colton and Tweed Valley Travelers Snowmobile Club. This is a copy of a permit which incorporates the Stream Alteration Permit to allow stabilization of approximately 200 linear feet of streambank with stone fill located on the Tweed River in the area of the VAST snowmobile trail (Route 100 Corridor). The project site is located at 1697 Route 100. This will be kept on file at the Town Clerk's Office.
d. VLCT - re: VLCT Unemployment Insurance Trust 2010 Annual Meeting. Pertinent information regarding this meeting, which will be held on October 7th in Essex Junction, and proposed agenda are outlined. No action taken by the Board.
e. English, Carroll & Boe, P.C. - re: Town Highway #11, Town of Chittenden. For information purposes, an email dated September 12, 2010 from Chris Murphy is enclosed. This will be kept on file at the Town Clerk's Office.
f. Cartographic Associates, Inc. - re: Query Manager Online. This is an introduction to an interactive cloud-based GIS mapping service for municipalities. Contact information is provided if further information is requested. No action taken by the Board.
g. VT Dept. of Environmental Conservation - re: WW-3-1729-R, Replaced failed system extension, John and Suzanne McGarry. A permit was issued for the replacement on 6/29/10. The construction completion date was 9/15/10. The project hasn't been completed and the engineer is requesting an extension until 11/12/10. The request is acceptable and the extension is granted. This will be kept on file at the Town Clerk's Office.
h. Visiting Nurse & Hospice of Vermont and New Hampshire - re: thank you. This letter thanks the Town for its recent check in support of home health and hospice services. This money was approved at Town Meeting.
i. VTrans - re: 2011 Municipal Park-and-Ride Grant Program review. Wayne Davis and Sue Scribner will be in Pittsfield on October 7, 2010 from 9:45 - 10/05am for the purposes of reviewing the site and application for this grant. Mark said he would attend on behalf of the Board.
j. Rutland Mental Health Services - re: request for support. This year's contribution has been sent to them. The contribution was approved at Town Meeting.
k. VLCT - re: Election 2010 - Issue Paper #1, Transportation. This publication addresses various transportation related issues as well as VLCT's recommendations. No action taken by the Board.
l. VLCT - re: Election 2010 - Issue Paper #2, Education Funding. This publication addresses various education funding issues along with VLCT's recommendations. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
September 21, 2010
m. VLCT - re: Election 2010 - Issue Paper #3, Land Use. This publication addresses various land use issues along with VLCT's recommendations. No action taken by the Board.
n. VT Secretary of State - re: Opinions September 2010. No action taken by the Board.
o. Long Trail Engineering, P.C. - re: #3W1037, Timothy Pins. This correspondence is a copy sent to Linda Matteson, District 3 Coordinator, responding to concerns generated by her. This discuss noise, the wastewater disposal system, floodplain concerns, primary agricultural soils, and construction of the heated shop. This will be kept on file at the Town Clerk's Office.
p. TRORC - re: Next "Regular" Commission Meeting Proposed Agenda. The meeting is scheduled for September 22nd. Jerry said he plans to attend.
q. VT Districts #2 & #3 Environmental Commissions - re: Act 250 Notice, Application and Hearing, #3W1037, Timothy Pins, dba Pins Fabricating Systems, Inc. A public hearing is scheduled for October 5, 2010. The site visit will begin at 9:30am at the property on Lower Michigan Road immediately followed by a hearing at the Pittsfield Town Hall. Jerry said he would attend
r. Kulig & Sullivan, P.C. - re: invoice for legal services. Discussion. The invoice was approved for payment.
Old Business
a. Citizen Concern/Complaint - re: problem with trash pickup. Jerry said that he made a site visit and noted that the property does not look occupied. He recommended having a trash shed with some method of denoting whether or not there is trash needing pickup. Discussion. The Secretary will send a letter to the property owners advising them of the Board's recommendation and a copy of the letter will be sent to Jon Benson, Benson's Rubbish Removal. Patty added that she has been unable to reach Jon by phone or leave him a message regarding this.
b. VCDP Grant for The Original Vermont Wood Products - re: update. Peter said that he has spoken with Joan Goldstein, GMEDC's Executive Director, and the grant writer for this business. Serious concerns have been expressed. Peter said that she has indicated that she is not comfortable submitting the grant application in its current form. Peter said he wasn't sure what the status of the application is at this time.
New Business
a. Town Office Building - re: removal of items in building. Patty said that there are items
that need to be moved, stored, or purged. These include a number of old school desks in the attic, a fireproof filing cabinet, an upright piano, tables and chairs, Historical Society material, etc. Mark recommended taking an inventory of what is there to determine what the best course of action is. The Board said they would go over after the meeting adjourns and look at what needs to be addressed.
b. Town Office (Town Hall) - re: cleaning. Patty said that Trish Spencer has taken another job and is no longer available to clean the office. She said she has spoke with a few other people but has not been able to find anyone. She did note that Jess, her new assistant, has expressed interest and prepared a proposal for the Board to review. There was discussion of what would be involved. It was decided to have Jess do a full cleaning now and make an evaluation as to whether her proposal could be accepted for future work.
c. Town Roads/Highways - re: gravel proposal. Mark said that Road Commissioner George Deblon would like to use the extra money in the Highway Budget for the purchase of gravel to work on Upper Michigan Road. Mark recommended that George use only half of the surplus. The Board agreed.
d. Town Funds - re: Highway Equipment Fund. Patty said that the fund has matured and explained that she put $42,5000 of it in a 7 day CD so it would be available for the grader purchase. The remainder of the funds were put into a longer term CD for the additional interest.
Pittsfield Selectboard Minutes page 4
September 21, 2010
The meeting adjourned at 6:43pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 5, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 5, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 7, 2010
PRESENT: Peter Borden, Jr., Jerry Drugonis, Tom Macaulay, Suana Bicek, Cassie Lee, Sarah Gray, Sean Lee, Chris Sargent, Arnold Johnson, Jennifer Howard
AGENDA: Call to Order
Approve Minutes
a. August 3, 2010 Regular Selectboard Meeting
b. August 25, 2010 Joint Meeting
Guests and Committee Reports
a. Tom Macaulay - re: ECFiber.net update
b. Cassie Lee - re: Library request
c. Planning Commission - re: Town Plan
d. Sean Lee - re: request to film Town Office Building Project
e. Chris Sargent - re: Village Designation
Correspondence
a. NeighborWorks of Western Vermont - re: thank you
b. WRVA - re: Monthly Appropriation for Emergency Services
c. Low Sodium Made Easy - re: request for recipes
d. VT Center for Independent Living - re: thank you
e. George D. Aiken Resource Conservation & Development Council - re: thank you
f. Cassie Lee - re: Library request (see Guests and Committee Reports - b)
g. John P. O'Donohue - re: Keyes Road
h. VT Agency of Natural Resources - re: Permit #SA-5-9017 Tweed River, Bank Stabilization for Colton Enterprises, Inc.
i. VLCT - re: Candidate Forum Tool Kit
j. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Act 250 Application for Tim Pins
k. VT Districts #2 and #3 Environmental Commission - re: Act 250 Application #3W1037 for Tim Pins
l. TRORC - re: Letter of Support for Route 100 Scenic Byway Committee
m. Steve Borgerson - re: (email) Clerk of the Works position
n. VLCT - re: draft of 2011 VLCT Municipal Policy
o. Chris Sargent - re: TRORC issues (see Guests and Committee Reports - e)
p. Ralph Cameron - re: (email) Clerk of the Works position, two emails
q. VT Secretary of State - re: Opinions Summer 2010
r. VLCT - re: VLCT News August/September 2010
s. New England Air Quality Testing - re: services available
t. VLCT - re: Chain Saw Safety Training 2010 workshop and 2010 Stevens Advanced Driver Training
u. Cmd Sgt Major Lou Lertola, Ret. - re: Vermont's disabled veterans
v. Park House - re: thank you
w. VT Dept. of Taxes - re: Letter of Agreement for Computer Appraisal Services
Old Business
a. Kulig & Sullivan, P.C. - re: Ancient Road issue
b. Town Office Building - re: Clerk of the Works position
c, VCDP Grant for The Original Vermont Wood Products - re: update
d. Library – re: request to use Town Hall basement
Pittsfield Selectboard Minutes page 2
September 7, 2010
New Business
a. Liquor/Tobacco License - re: Roger and Joyce Stevens (Pitt-Stop)
b. Citizen Concern/Complaint - re: problem with trash pickup pickup
c. Citizen Concern/Complaint - re: John O'Donohue/Keyes Road
Other Business
a. Selectboard Secretary - re: additional pay for meeting
Adjourn
Peter called the meeting to order at 5:52pm.
The Minutes of the August 3, 2010 Regular Selectboard Meeting and August 25, 2010 Joint Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Tom Macaulay - re: ECFiber.net update. Tom said that EC Fibernet did not receive any Federal money for the project, but they plan to go forward with Phase 1. He presented a handout from Loredo Sola, Chair ECFiber. In his letter he indicated that at their July meeting, the Governing Board decided to begin Phase 1, which is an important first step towards providing universal coverage to the 23 member towns. Financing for this phase will be provided solely through private investment in ECF Holding LLC. Further information can be obtained by contacting John Roy, Treasurer of ECF Holding, LLC at 802-685-3151 or john@roy-vt.net. Tom was thanked for coming and providing this information.
b. Cassie Lee - re: Library request. Cassie said that she would like the Board to reconsider the Library's previous request to permit the alcove area in the basement be set up with a few book shelves so that the Library can continue to operate until the permanent space is available. She said that it is important to make the Library available. She said the it would be open for four hours/week depending on volunteer availability. The Board commended her on her presentation and thanked her for coming. They said that they would take her request under advisement and will respond in writing.
c. Planning Commission - re: Town Plan. Suana said that the Planning Commission would like to clarify a few things in the draft of the Town Plan. She noted that in previous years each Town Plan was basically a revision of the previous Town Plan. This year, however, the layout and content are different and have been updated. Previous Plans laid groundwork in the event the Town opted for zoning. This Town Plan wants to ensure that the Town has a voice in Act 250. She pointed out three specific areas in the plan: Land Use, Village area, and the Route 100 corridor. The Town Plan is good for five years. Jerry asked some questions which were responded to. Chris Sargent said that the Town can make any changes that they see fit. The Plan would be presented at a public hearing prior to approval by the Selectboard. Discussion. The Board decided to hold the Public Hearing on Tuesday, September 28th at 6:00pm in the meeting area of the Town Hall. Chris said he would work with the Assistant Clerk regarding the Warnings, etc. as the Town Clerk is on vacation for the next two weeks and this matter is time-sensitive. The Planning Commission was also asked if they would be interested in participating in the Route 100 Scenic Byway Committee. Suana and Sarah said that they would but would like more information. The Secretary will email them with the address of the person from Killington who met with the Board and outlined the program.
d. Sean Lee - re: request to film Town Office Building Project. Sean asked if the Board would give their approval for him to set up a camera and take time-lapse photography of the renovation project for the Town Office/Library Building when it gets underway. The Board had no issue with this request and approved it.
Pittsfield Selectboard Minutes page 3
September 7, 2010
e. Chris Sargent - re: Village Designation. Chris, who works at TRORC, said the Pittsfield's Village Designation expires the end of November and needs to be reapplied for. Jerry made a motion to have Pittsfield reapply for the Village Designation. Seconded by Peter. The motion passed. Chris said he would do the preparation work for this.
Correspondence
a. NeighborWorks of Western Vermont - re: thank you. This letter expresses their appreciation for the $200.00 contribution approved at Town Meeting. No action taken by the Board.
b. WRVA - re: Monthly Appropriation for Emergency Services. This bill for September is in the amount of $1872.19. This money was part of the total previously approved at Town Meeting. No action taken by the Board.
c. Low Sodium Made Easy - re: request for recipes. This request is from a family in Oregon that is dealing with the aftermath of an auto/pedestrian accident with their daughter who now requires a low sodium diet. They are requesting anyone interested in sending them favorite recipes as well as interesting facts about our community and state. No action was taken by the Board but anyone interested can contact them at CookingwithAuntTerri@yahoo.com.
d. VT Center for Independent Living - re: thank you. This letter expresses their appreciation for the $75.00 contribution approved at Town Meeting. No action taken by the Board.
e. George D. Aiken Resource Conservation & Development Council - re: thank you. This letter expresses their thanks for the contribution to their Council. No action taken by the Board.
f. Cassie Lee - re: Library request (see Guests and Committee Reports - b)
g. John P. O'Donohue - re: Keyes Road. See New Business - c.
h. VT Agency of Natural Resources - re: Permit #SA-5-9017 Tweed River, Bank Stabilization for Colton Enterprises, Inc. This project consists of the stabilization of approximately 200' of streambank with stone fill. The project is approved under named statutes and subject to conditions noted in the correspondence. This will be kept on file at the Town Clerk's Office.
i. VLCT - re: Candidate Forum Tool Kit. This correspondence includes the Candidate Forum Tool Kit in conjunction with its Election 2010 Issue Paper series. No action taken by the Board.
j. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Act 250 Application for Tim Pins. This material includes a copy of the Act 250 Land Use Permit Application, filing fee, and exhibits. This will be kept on file at the Town Clerk's Office..
k. VT Districts #2 and #3 Environmental Commission - re: Act 250 Application #3W1037 for Tim Pins. This response requests more information from the applicant in order to continue processing the application. This will be kept on file at the Town Clerk's Office.
l. TRORC - re: Letter of Support for Route 100 Scenic Byway Committee. This letter notes that on September 7, 2010, the Board voted to fully support and participate in this Committee in order to obtain Scenic Byway status for Route 100. Jennifer Howard was appointed as Pittsfield's representative on the Committee. The Board approved and signed the letter. It was given to Chris Sargent to take back to TRORC and a copy made to be kept on file at the Town Clerk's Office.
m. Steve Borgerson - re: (email) Clerk of the Works position. This email outlined his qualifications and included his resume. Discussion. The Secretary was asked to send him a note thanking him for his interest and will contact him if more information is needed.
n. VLCT - re: draft of 2011 VLCT Municipal Policy. The policy will be presented at the annual business meeting at Town Fair on October 7th. The request that the draft be reviewed and any comments or recommendations be submitted by September 24th. No action taken by the Board.
o. Chris Sargent - re: TRORC issues (see Guests and Committee Reports - e)
p. Ralph Cameron - re: (email) Clerk of the Works position, two emails. The first email dated August 4th thanked the Board for the opportunity to meet with him. The second dated August
Pittsfield Selectboard Minutes page 4
September 7, 2010
19th is a follow up to his previous email. The Secretary will send him a note acknowledging his interest and advising him that the Board will contact him if further information is needed.
q. VT Secretary of State - re: Opinions Summer 2010. No action taken.
r. VLCT - re: VLCT News August/September 2010. No action taken.
s. New England Air Quality Testing - re: services available. This will be kept on file for possible future needs.
t. VLCT - re: Chain Saw Safety Training 2010 workshop and 2010 Stevens Advanced Driver Training. This program is designed for maintenance, road, and municipal crews that use chain saws to remove trees from the ground without assistance from an aerial lift truck. The instruction focuses on situations like to be encountered in daily activities. The driver training program is available to municipal employees and volunteer firefighters and trains drivers to be more cautious and aware of vehicle limitations in order to reduce potential incidents or accidents. No action taken by the Board.
u. Cmd Sgt Major Lou Lertola, Ret. - re: Vermont's disabled veterans. His letter addresses the voters to consider increasing the $10,000.00 property tax exemption for 50% or greater disabled veterans to $40,000.00. Discussion. The Board felt that this was not a possibility for Pittsfield at this time.
v. Park House - re: thank you. This letter expresses their appreciation for the $500.00 contribution approved at Town Meeting. No action taken by the Board.
w. VT Dept. of Taxes - re: Letter of Agreement for Computer Appraisal Services. This agreement and request for payment of $231.85 for the licensing fee for use of the Marshals and Swift Cost Tables by the Listers was approved by the Board and signed by Peter as Chairman. It will be forwarded to the Town Treasurer for payment.
Old Business
a. Kulig & Sullivan, P.C. - re: Ancient Road issue. Peter made a motion to close the Regular meeting and enter into Executive Session regarding pending litigation regarding ancient roads. Seconded by Jerry. Motion passed. The Regular Meeting adjourned at 6:54pm and the Board entered into Executive Session. Executive Session adjourned at 7:10pm and the Regular Meeting resumed.
b. Town Office Building - re: Clerk of the Works position. The job requirements were discussed and Peter suggested asking the Assistant Town Clerk if she would be interested. It was felt that a look out the window and some brief notations during hours when she is already at work would suffice. Jerry said he would speak with her regarding this and report to the Board.
c. VCDP Grant for The Original Vermont Wood Products - re: update. Peter reviewed his recent meeting with the operators of the company and Joan Goldstein. He noted he was not adverse to the application being sent to the State for review. If approved by the State, there would need to be a vote taken for further action. Jerry concurred.
d. Library – re: request to use Town Hall basement. The Board discussed the Cassie Lee’s letter and presentation and continued to feel that the basement area should remain open for Town business and functions. The Secretary will send Cassie a letter explaining this.
New Business
a. Liquor/Tobacco License - re: Roger and Joyce Stevens (Pitt-Stop). This was approved by the Board prior to tonight's meeting due to a deadline issue.
b. Citizen Concern/Complaint - re: problem with trash pickup. Patty left a note that trash was not picked up at 517 Townsend Brook Road, 66 Dagg Road, and 253 Lookout Road. Repeated calls have been placed to John Benson but have been unanswered. Discussion. The Board was made aware that Jon was having surgery soon and that perhaps he had a substitute driver. The Board had no immediate solution but noted that Patty was continuing to work on the issue.
Pittsfield Selectboard Minutes page 5
September 7, 2010
c. Citizen Concern/Complaint - re: John O'Donohue/Keyes Road. Mr. O'Donohue would like to purchase this Class 2 road as it bisects his land. He says that he thinks it's about 500' in length and goes up to the boundary of the Green Mountain National Forest. Discussion. The
Board asked the Secretary to send Mr. O'Donohue a letter stating that the Board will look into his request and will respond to him in writing at a future time.
Other Business
a. Selectboard Secretary - re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the added time in preparing additional correspondence.
The meeting adjourned at 7:16pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 21, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 21, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
JOINT MEETING RE: TOWN OFFICE BUILDING MINUTES
DATE: August 25, 2010
PRESENT: Mark McManus (Architect), Patricia Haskins (Town Clerk), Peter Borden, Jerry Drugonis (Selectboard), Marion Abrams, Karen Waterworth (Library), Chuck Colton, Henry Hotchkiss (Building Committee)
AGENDA: Call to Order
Architect Report
Adjourn
Jerry called the meeting to order at 5:37pm.
Mr. McManus advised that there have been some minor changes in the building plan.
1. The structural engineer advises against cutting into the floor for the stairs so they (the stairs) will be run against the vault.
2. As a result of anticipated occupancy of the building, two (2) lavatories will be required.
3. The Fire Marshall has yet to respond on the plans, including handicap access. This situation has placed the schedule about a month behind what was anticipated.
4. The new stairwell locations will provide some extra space.
5. It was necessary to slightly enlarge the addition, requiring some changes to the roof.
6. The elevator will not rise flush to the ceiling (safety feature) and the vault will be a few inches narrower.
7. General discussion took place re: adequate work and storage space for the Town Clerk and Assistant Town Clerk. Mr. McManus will sketch a layout of the planned office and submit same. Provision of windows and shelves for the library was discussed with questions being raised re: monitoring children in the outside play area.
The meeting adjourned at 6:36pm.
Recorded by
Jerry Drugonis, Acting Secretary
Approved September 7, 2010
_______________________________________
Peter Borden, Jr., Chair
______________________________________
Mark Begin
______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 3, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Ralph Cameron, Rita Seto, Seth Webb, Richard Garofalo
AGENDA: Call to Order
Approve Minutes
a. July 6, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Ralph Cameron - re: Clerk of the Works
b. Rita Seto and Seth Webb - re: proposed Route 100 Byway
c. Richard Garofalo - re: Clerk of the Works
d. Jon Benson - re: suspension of recycle pickup in September and October
Correspondence
a. VTrans - re: Bridge #24 of South Branch of Tweed River
b. VT Dept. of Environmental Conservation - re: Project #WW-3-1684-R, 38 Dagg Road, permit extension
c. TRORC - re: FY11 Annual Dues Thank You
d. Timberline Events - re: Green Mountain Relay Thank You
e. Kulig & Sullivan, P.C. - re: TH#11, Town of Chittenden status
f. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 16, 2010)
g. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 21, 2010)
h. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 21, 2010)
i. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 30, 2010)
j. Green Mountain Economic Development Corporation - re: request of support
k. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting
l. USDA Forest Service - re: (email) 30-Day Comment Period, Forest Wide Non-native Invasive Plant Control Project
m. Pittsfield Planning Commission - re: (email) Pittsfield Town Plan
n. VT Dept. of Environmental Conservation - re: Permit #WW-3-1684-R, Bruce & Alex Czaplicki, 38 Dagg Road
Old Business
a. Citizen Concern/Complaint – re: Park Place dog issue
b. Road Commissioner - re: status of health issue
New Business
a. Town Funds - re: options for Bond money
b. Citizen Concern/Complaint - re: bear proof containers for trash
c. Town Plan - re: status
Adjourn
Pittsfield Selectboard Minutes page 2
August 3, 2010
Peter called the meeting to order at 5:57pm.
The Minutes of the July 6, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Ralph Cameron - re: Clerk of the Works. Mr. Cameron described the duties of the Clerk of
the Works and asked questions about the project. Peter and Patty explained where the project stands at now. Discussion. Ralph said he saw the job as about 20 hrs/week at $40/hr and figured the job would take about three months. The Board felt it might be more like six months. It was agreed that the duration might be dependent on the contractor and when they can start work. He also handed out copies of his resume. He felt he could provide the service, but wondered if the architect might be able to do it to save money. Peter felt it might be a good to speak with Mark McManus about more specifics. Ralph said that a Clerk of the Works can be good for certain projects, but he thought that with the scale of this one, it might not be necessary unless there are some financing requirements for one. He said he would be willing to come back and meet with the architect and the Board if requested. The Board thanked him for his interest and attending the meeting.
b. Rita Seto and Seth Webb - re: proposed Route 100 Byway. Rita introduced herself as a Regional Planner with TRORC. She said she has been working with Seth Webb, Director of Economic Development & Tourism for the Town of Killington , on establishing Route 100 as a designated byway. She then introduced him to the Board. Seth explained the project and what its goals are. He said he would like to assemble a coalition of members along Route 100. He added that there is Federal funding available to states for these types of projects. He passed out handouts of information regarding the project and how it can benefit an area. A Corridor Management Plan would need to be prepared and this can be done using information obtained from Town Plans. He noted that he is also working on a Route 4 Byway from West Rutland to Hartford. He would like the Board to appoint a representative to serve on the Coalition. Jerry suggested inviting the Historical Society to become involved in this project. Rita said that right now Pittsfield is on the northern end of Phase 1. Eventually they would like to have a second phase to tie in with Mad River. The Board said they would review the material and thanked Rita and Seth for coming and explaining this program.
c. Richard Garofalo - re: Clerk of the Works. Richard said that Mark had approached him about this position. He explained his background and noted some of the projects he had worked on when he was employed. He said he feels he could do the job but would like to see the plans before presenting any payment figures. He explained what he would expect as a Clerk of the Works and encouraged the Town to hire local contractors for the demolition to save money. Discussion. Peter said they would obtain a copy of the plans for him to review and invite him back for further discussion. Richard was thanked for his interest and coming to the meeting.
d. Jon Benson - re: suspension of recycle pickup in September and October. Jon said that he is scheduled for surgery in mid September and as he is currently shorthanded with the trash and recycling pickups would like to suspend recycling pickup in September and October. He said he would have pamphlets prepared to leave this month explaining the need for this and providing alternative disposal means for the recycling. The Board wished him well and thanked him for coming in. Martha said she would also try and add this information to the Town’s website: www.pittsfieldvt.org.
Correspondence
a. VTrans - re: Bridge #24 of South Branch of Tweed River. This letter requests a meeting with the Selectboard to discuss the project. In addition, the Town should notify each individual property owner that may be affected by the project. Discussion. The Board decided to hold this meeting at their next regular meeting time on Tuesday, September 7, 2010.
Pittsfield Selectboard Minutes page 3
August 3, 2010
b. VT Dept. of Environmental Conservation - re: Project #WW-3-1684-R, 38 Dagg Road, permit extension. The completed application has been received and will be reviewed. This will be kept on file at the Town Clerk's Office.
c. TRORC - re: FY11 Annual Dues Thank You. No action taken by the Board.
d. Timberline Events - re: Green Mountain Relay Thank You. The race went extremely well this year and raised $11,700, which was passed on to participating Vermont non-profit organizations identified in the letter. Fifty-two teams and 547 runners came from thirty-two states and Canada. No action taken by the Board.
e. Kulig & Sullivan, P.C. - re: TH#11, Town of Chittenden status. This letter dated July 9th references an enclosed letter from English, Carroll & Boe, P.C. dated July 2, 2010 addressed to Christopher Murphy states that his clients are agreeable to moving forward with a resolution of the pending appeal and stand ready to participate in mediation. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
f. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 16, 2010). This email from Christopher Murphy to Attorney James Carroll indicates that his offer will need to be ratified by the Town of Chittenden by Friday, July 23rd at noon. He will accept the Town's offer of July 2nd in its entirety with exceptions noted in the email. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
g. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 21, 2010). This is a response to (f). Attorney Carroll states he is unable to secure ratification of Mr. Murphy's proposal by the stated timeframe. He also notes that certain components which require further discussion. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
h.. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 21, 2010). This response to (g) by Mr. and Mrs. Murphy extends the deadline until Attorney Carroll is able to present this offer to the Town of Chittenden and formulate a response. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
i. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 30, 2010). Attorney Carroll encloses an email dated July 28th from the Murphy’s requesting clarification on some points. Also Attorney Carroll's response. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
j. Green Mountain Economic Development Corporation - re: request of support. They are asking that Pittsfield consider becoming a member of GMEDC. The cost is based upon a formula of $.50 per capita using 2008 population figures. The estimated population of 422 would equal $211.00. An invoice is enclosed. Discussion. The Board decided not to join.
k. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting. VLCT would like each municipality's legislative body to designate one official from the town as a voting delegate for the meeting. Brief discussion. No action taken by the Board.
l. USDA Forest Service - re: (email) 30-Day Comment Period, Forest Wide Non-native Invasive Plant Control Project. Information can be obtained by contacting Jay Strand, Project Team Leader at the Rochester Forest Service Office.
m. Pittsfield Planning Commission - re: (email) Pittsfield Town Plan. This email from Chair, Suana Bicek states that the Planning Commission held their public hearing on July 20, 2010. The Commission voted unanimously to pass the Town Plan on to the Selectboard so that the next phase in the process can be completed. This will be discussed under New Business-c.
n. VT Dept. of Environmental Conservation - re: Permit #WW-3-1684-R, Bruce & Alex Czaplicki, 38 Dagg Road. This Wastewater System and Potable Water Supply Permit for a project, consisting of the amendment to a previous permit, by extending the conversion construction deadline for two more years, for an existing structure is approved and subject to conditions. This will be kept on file at the Town Clerk's Office.
Pittsfield Selectboard Minutes page 4
August 3, 2010
Old Business
a. Citizen Concern/Complaint – re: Park Place dog issue. Peter said he spoke with the Rutland County Sheriff regarding the situation with Richard Peyton’s dog and concerns/complaints expressed by Ken and Sally Hayes. The Sheriff felt that the only way to really move ahead with this would be by viewing video tapes. Photos and journal entries provide information, but not the whole story. The Secretary was asked to send a letter to the Hayes’ requesting they provide surveillance tape of the dog on their property, if this is available.
b. Road Commissioner - re: status of health issue. Jerry asked how George Deblon was doing following his surgery and recuperation. Patty said he is back to work and has been released by the doctor with restrictions as to what duties he can and cannot perform. It was noted that most of the restrictions are jobs that fall under the Road Commissioner’s job description. Mark said George was running the grader on the Rochester side of Liberty Hill recently and experiencing some pain getting in and out of the machine. Discussion. The Secretary was asked to send George a letter explaining their concern and requesting he refrain from doing any work specifically restricted by the doctor for the Town until he is medically released to perform those jobs.
New Business
a. Town Funds - re: options for Bond money. Patty said she has opened a new First Class Savings Account for the Office Building Fund. She asked if the Board wanted to put some of the Bond money in short term CD’s. Mark asked where the Town’s funds were currently located. Patty reviewed the accounts and whether they were in money markets, CD's, etc. and which could be accessed without any penalty. The Board approved putting $300,000 in a 5 month CD and $79,000 in an 8 month CD. She also noted that the Contingency Fund is up for renewal. Discussion. It was decided to put the Contingency Fund into a short-term CD where it can be accessible. The Emergency Fund is in a money market and available.
b. Citizen Concern/Complaint - re: bear proof containers for trash. Patty said that Jennifer Burch called her and said that she has had a bear problem recently. Jennifer said she spoke with the Game Warden who suggested she contact Jon Benson regarding obtaining bear-proof trash containers, and perhaps the Town would subsidize the cost. Since Jon was at the meeting he was asked about this. Jon said he didn’t have any containers, but that one of his customers in Our World has a container with a screw on lid which might hinder the bear from access to the trash. It’s not known where this container came from. The Secretary was asked to send a letter to Jennifer explaining this.
c. Town Plan - re: status. As noted in Correspondence-m, the Town Plan has been forwarded to the Selectboard for further action. Since no member of the Board had received a copy of the plan for review, Patty said she would get copies for them. Peter said that a special meeting could be called if action needs to be taken before the next regular meeting in September.
Pittsfield Selectboard Minutes page 5
August 3, 2010
The meeting adjourned at 7:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 7, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 7, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Susie Martin
AGENDA: Call to Order
Approve Minutes
a. June 8, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night
b. Susie Martin – re: Historical Society request
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium
b. Colton Enterprises – re: Stream Alteration Permit Application
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011
d. VT Center for Independent Living – re: FY’09 Annual Report
e. VLCT – re: VLCT News July 2010
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables
l. VLCT – re: VLCT Wellness Incentive Program
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010)
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010)
o. TRORC – re: Minutes of May 26, 2010 meeting
p. VLCT – re: 2010 VLCT Awards Program
q. VTrans – re: Bridge #24 over South Branch of the Tweed River
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right-of-way
s. VLCT – re: Legislative Wrap-Up 2010
Old Business
a. Town Hall – re: painting estimate
b. Town Office Building – re: asbestos test results
c. Town Office Building – re: Clerk of the Works update
d. Town Highway – re: 2009 Bridge Inspection Summary Report
e. Citizen Concern/Complaint – re: Park Place dog issue
Pittsfield Selectboard Minutes page 2
July 6, 2010
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010
c. NEMRC – re: Tax Administration module support
d. Tax Rate – re: setting the tax rate
e. Town Hall – re: rental request
f. Library – re: request to use Town Hall Basement
g. Historical Society – re: request for space in TOB basement
h. Town Property – re: prebuy for 2010-11 heating season
i. Appointment – re: Town Health Officer
j. Town Property – re: request to use Bandstand
Other Business
a. Selectboard – re: next meeting
b. Asst. Town Clerk and Treasurer – re: introduction
Adjourn
Peter called the meeting to order at 5:56pm.
The Minutes of the June 8, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night. Susie said that at a recent Library Board meeting they discussed the status of the library during the building renovation. It was suggested that the books be boxed up and some of them relocated to the alcove in the Town Hall basement where a table could be set up and a smaller version of the library become operational. The hours would coincide with the Town Office’s hours to allow access to the bathroom. The remainder of the basement space would still allow for functions. The Selectboard said that they would consider their request. Susie also said that the Library would like to hold a Movie Night on July 23rd at 6:30. A potluck dessert would be held followed by a movie projected onto a screen on the backstop in the ball field. Popcorn would be available during the movie. In the event of rain, another date would be announced. Discussion. The Board approved the Library’s request for the Movie Night.
b. Susie Martin – re: Historical Society request. Susie said that it was brought up at their last meeting that they would still like to have some space in the new building with storage and display space in the basement. The Board said that they would discuss this later in the meeting.
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium. More information can be found at www.vermontrailsandgreenways.org. This event will be held October 16 & 17, 2010. No action taken.
b. Colton Enterprises – re: Stream Alteration Permit Application. This project involves the stabilization of approximately 200’ of stream bank. The reason for this is to protect the VAST snowmobile trail. The work will be performed by members of the VAST local Tweed Valley Travelers snowmobile club. This information will be kept on file at the Town Clerk’s Office.
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011. (see New Business – d)
Pittsfield Selectboard Minutes page 3
July 6, 2010
d. VT Center for Independent Living – re: FY’09 Annual Report. No action taken.
e. VLCT – re: VLCT News July 2010. No action taken.
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road. This project amends the previous permit changing the conventional mound to a Presby gravity flow mound at the same location. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items. This is a copy of correspondence sent to Marsh Engineering Services with an enclosed checklist to identify items required for this project. This will be kept on file at the Town Clerk’s Office.
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road. This project consisting of amending the previous permit by changing the conventional mound to a Presby system mound, in the same location is approved, subject to conditions. This correspondence will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010. ANR reviewed the race course description and has no concerns with the race as presented provided the race is run as described and in compliance with the conditions of Act 250 permit #3W1024. This information will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100. This permit specifically approves improvements and uses indicated in the document. This will be kept on file at the Town Clerk’s Office.
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables. This correspondence sent at the request of the Department of Motor Vehicles indicates that the law regarding training requirements for blue light permits has been delayed and will not take effect in 2012. This legislation does not affect the Town of Pittsfield’s Constables. No action taken.
l. VLCT – re: VLCT Wellness Incentive Program. The enclosed video highlights two wellness programs. No action taken.
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010). This correspondence addresses an email from Chris Murphy to Attorney James Carroll regarding the Green Road Settlement. No action taken.
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010). This correspondence to Chris Murphy from Attorney James Carroll is sent as an offer of compromise regarding this matter. No action taken.
o. TRORC – re: Minutes of May 26, 2010 meeting. No action taken.
p. VLCT – re: 2010 VLCT Awards Program. Nomination forms for the Municipal Service Award and Legislative Service Award are provided. No action taken.
q. VTrans – re: Bridge #24 over South Branch of the Tweed River. This bridge is located near the Town Garage. Work will begin soon on an Alignment and Structure Type study for this bridge. No action taken.
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right- of-way. This project consists of reconstructing two full-service accesses and a one-way exiting access at the barn. In addition, turf shall be established between the drives. Also included in this permit is a traffic control plan that shall be implemented during special events at the property. A complete description and map is included in the correspondence. This will be kept on file at the Town Clerk’s Office.
s. VLCT – re: Legislative Wrap-Up 2010. No action taken.
Pittsfield Selectboard Minutes page 4
July 6, 2010
Old Business
a. Town Hall – re: painting estimate. An estimate of $2500.00 was submitted by Don Marshall to address the north and east sides of the building. The Board approved this expense.
b. Town Office Building – re: asbestos test results. As anticipated, the report notes that asbestos was found in the boiler room. The remainder of the building showed little or no signs. A copy was forwarded to Architect Mark McManus.
c. Town Office Building – re: Clerk of the Works update. An email was received from Ralph Cameron of Estimating Concepts, LLC in Ludlow expressing interest in the job and citing previous experience. Mark also noted that Richard Garofalo has expressed interest. Discussion. The Board felt that both parties should be invited to meet with the Selectboard at the next meeting. Patty was asked to contact them.
d. Town Highway – re: 2009 Bridge Inspection Summary Report. This report was reviewed by Road Commissioner George Deblon who noted that the bridge on Tweed River Drive will need some attention in the future. The Board signed off on these reports.
e. Citizen Concern/Complaint – re: Park Place dog issue. A certified letter dated July 6, 2010 was received from Ken Hayes noting that he has not received any response regarding his previous email of June 8th. The Board had decided to contact the Rutland County Sheriff’s Department for advice before making any decision. Peter said he has called the Sheriff’s Department to speak with the Sheriff, but to date no one has called him back. The Board asked the Secretary to send a letter to Mr. Hayes explaining this and indicating that when a decision is made he will be notified.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010. This request was approved by the Board by email on June 16th but will be included in these minutes.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010. This request was approved by the Board.
c. NEMRC – re: Tax Administration module support. Patty explained that the cost is $500 and includes updates and phone assistance under fifteen minutes. She added that cost could be spread over two years. Discussion. The Board approved this unbudgeted expense. It was also decided that since the tax bills will be printed within the next week, that the cost of networking with the Listers’ computer could wait until they are moved into the new building. In the meantime, any changes made by the Listers will be made known to the Town Clerk.
d. Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.4762, the Non-Residential Education Tax Rate is $1.4366, and the Municipal Rate is $.45. Peter made a motion to approve the Municipal Rate of $.45. Seconded by Jerry. All in favor. The Resultant Tax Rates for Homestead will be $1.9262 and the Non-Residential will be $1.8866.
e. Town Hall – re: rental request. A request to rent the Town Hall for a private function on August 21, 2010 by the Hawk Mountain Owners’ Association for a meeting was received. It was noted that rest room facilities are not included and Patty said she would inform HMOA of this. The Board approved the request, however should HMOA decided to withdraw their request, their payment will be returned.
f. Library – re: request to use Town Hall Basement. The Board felt that the Library should box up their books and put them in storage unless they can find another suitable location to run the library. Right now the Town Hall basement is the only available space for Town functions. No money has been budgeted by the Town for the Library for their relocation/storage.
g. Historical Society – re: request for space in TOB basement. It was decided to table this discussion to a future meeting.
Pittsfield Selectboard Minutes page 5
July 6, 2010
f. Town Property – re: prebuy for 2010-11 heating season. Patty prepared a five-year history of usage of the various buildings. Discussion. It was decided to prebuy 800 gallons of LP for the Town Garage and 1200 gallons of #2 fuel oil for the Town Hall. Patty will check with Mark McManus to see if the Town Office Building will need heat this winter during construction. If it
will, the Town will prebuy 300 gallons of #2 fuel oil and 250 gallons of kerosene for the Town Office Building.
g. Appointment – re: Town Health Officer. The Board appointed Sandy Begin to this position. A Letter of Appointment will be sent to her.
h. Town Property – re: request to use Bandstand. Patty said that the Church would like to reserve the bandstand for a concert on the first Saturday in August. Alternate dates include the 2nd and 3rd Saturdays. The Board approved the request.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on August 3, 2010. The Secretary will post Warnings as required.
b. Asst. Town Clerk and Treasurer – re: introduction. Patty introduced Jessica Lalumiere as her newly appointed assistant. She replaces Mary Lee Stevens who retired at the beginning of the month. As Assistant Treasurer, Jessica will be an authorized signer on the Town’s accounts.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 3, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 3, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 8, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Charles Howard
AGENDA: Call to Order
Approve Minutes
a. May 18, 2010 Regular Selectboard Meeting
b. June 3, 2010 Emergency Selectboard Meeting
c. June 4, 2010 Special Selectboard Meeting
d. June 4, 2010 Public Hearing Meeting
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green
Correspondence
a. VLCT – re: VLCT News June 2010
b. The Trust for Public Land – re: Land and People Spring/summer 2010
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program
d. TRORC – re: Summary of Challenges for Change and Next Steps
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail
g. Timberline Events – re: Green Mountain Relay update
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters)
i. TRORC – re: Annual CEDS Meeting
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports
l. TRORC – re: (email) May 2010 Newsletter
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024
o. TRORC – re: TAC Meeting May 6, 2010 Minutes
p. TRORC – re: Basic Emergency Operations Plan
Old Business
a. Town Hall - re: lighting issue update
b. Town Hall - re: broken step
c. Town Hall – re: exterior painting
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Citizen Concern/Complaint – re: dog problem
i. Town Employees – re: Asst. Clerk/Treasurer position
New Business
a. Bond – re: Bond Vote Reconsideration
b. Grant – re: Municipal Planning Grant
c. Grant – re: ADA Modification Grant
d. Grant – re: VCDP Grant
Pittsfield Selectboard Minutes page 2
June 8, 2010
e. Town Equipment – re: NEMRC Tax Administration software
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests
g. Delinquent Dogs – re: list of unlicensed dogs
h. Town Office Building – re: AIA Contract
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds
Other Business
a. Selectboard – re: next meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 18, 2010 Regular Selectboard Meeting, June 3, 2010 Emergency Selectboard Meeting, June 4, 2010 Special Selectboard Meeting, and the June 4, 2010 Public Hearing Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green. Charlie requested the use of the Bandstand on the Green to play music during the week. Discussion. The Board said they thought it was a good idea and suggested he speak with Alison Hans who is the organizer for the Farmers Market.
Correspondence
a. VLCT – re: VLCT News June 2010. Patty pointed out an article regarding Tenant User Liability Insurance Policy (TULIP). If any non-municipal individual/group rents building or property from the municipality and doesn’t have liability insurance, they can purchase TULIP. TULIP coverage protects both the tenant user and the municipality against claims by third parties who may be injured or have property damage as a result of the activities of the tenant user. Jerry said he would speak with VLCT regarding this and the Farmers Market.
b. The Trust for Public Land – re: Land and People Spring/summer 2010. No action taken by the Board.
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program. Proposals are being solicited for the creation of small Park-and-Ride Facilities in Vermont communities. Information for this grant is enclosed.
d. TRORC – re: Summary of Challenges for Change and Next Steps. This memo pertains to support for regional and municipal planning recently and changes that the Legislature passed.
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail. This project is described as the construction of a 3-bedroom single family residence on .9 acres. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail. This permit as described in (e) is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
g. Timberline Events – re: Green Mountain Relay update. The dates for this event are June 19th – 20th. A Certificate of Liability for the event is enclosed. This will be kept on file at the Town Clerk’s Office.
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters). A letter dated April 2, 2010 states that the VTrans Mapping Unit has received and reviewed the Certificate and has
Pittsfield Selectboard Minutes page 3
June 8, 2010
requested additional documentation and clarification regarding several of the roads that have been submitted. A letter dated May 24, 2010 from Johnathan Croft, GIS Database Administrator, states they have not accepted the addition of 3.07 miles of Class 4 town highways as submitted on the Certificate due to the lack of documentation showing the legal establishment of these highways through the formal laying out process. The changes that were not accepted and listed on the 2010 Certificate may be re-submitted on the 2011 Mapping and GIS Specialist providing a copy of the 2010 Certificate of Highway Mileage including mileage changes reported. These letters will be kept on file at the Town Clerk’s Office.
i. TRORC – re: Annual CEDS Meeting. This meeting is sponsored by the East Central Vermont CEDS Committee and will be held on June 24th. No action taken.
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees. This information outlines eligibility requirements for representative to the Board of Trustees. No action taken by the Board.
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports. Road Commissioner George Deblon reviewed the reports and felt the bridge deck on Tweed River Drive will need some attention in the future.
l. TRORC – re: (email) May 2010 Newsletter. No action taken by the Board.
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee. This is a copy of a letter to George Deblon, Pittsfield’s representative. No action taken by the Board.
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024. This correspondence pertains to a Motion to Alter the Act 250 permit by the Permitee to modify two of the permit conditions pertaining to floor drains and audible noise limit. This information will be kept on file at the Town Clerk’s Office.
o. TRORC – re: TAC Meeting May 6, 2010 Minutes. No action taken by the Board.
p. TRORC – re: Basic Emergency Operations Plan. A few sections of the plan were updated, it was adopted by the Selectboard and signed by Peter as Chair of the Board.
Old Business
a. Town Hall - re: lighting issue update. Peter said that adapters can be purchased which would allow the use of energy efficient fluorescent bulbs. Where to purchase them and the size needed will be researched.
b. Town Hall - re: broken step. Peter said he and Mark will repair it next week.
c. Town Hall – re: exterior painting. Patty will call Don Marshall for an estimate for repainting the north and east exteriors and touching up the front of the building.
f. Town Hall - re: lock system change for lift. Carl Oertel will be asked to do this.
g. Town Hall - re: Knox-box for front door. Patty said he spoke with George who didn’t know of any businesses in Town that had one. Patty will research the availability and purchase.
h. Citizen Concern/Complaint – re: dog problem. An email was received from Ken and Sally Hayes regarding the dog owned by Richard and Cathryn Peyton. It stated several recent instances of concern. Discussion. It was decided to contact a law enforcement agency for guidance in this matter.. Peter said he would call the Sheriff’s Department and report back to the Board.
o. Town Employees – re: Asst. Clerk/Treasurer position. Patty said that she has interviewed several promising candidates and felt she would have the position filled this week.
New Business
a. Bond – re: Bond Vote Reconsideration. The 30-day waiting period has concluded and the project is ready to move forward. A meeting has been scheduled with Architect Mark McManus on Thursday, June 10th at 3:30pm to finalize the preliminary plan.
Pittsfield Selectboard Minutes page 4
June 8, 2010
b. Grant – re: Municipal Planning Grant. Pater, as Grant Administrator, will contact Chris Sargeant at TRORC about closing the Municipal Planning Grant.
c. Grant – re: ADA Modification Grant. Henry Hotchkiss has been working with Sally Hull from TRORC on this grant for the Town Office. She has been approved to write the grant.
d. Grant – re: VCDP Grant. Peter said he would approve Joan Goldstein from GMEDC as the VCDP Grant writer.
e. Town Equipment – re: NEMRC Tax Administration software. Patty said she has been in touch with NEMRC and plans to proceed with obtaining this software program as approved in the budget at Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests. A request by Noels to cater a rehearsal dinner at the Amee Farm on June 18th was approved with a change in ending time to 10pm. Requests to cater by The Village Porch for the following were reviewed: rehearsal dinner on June 25th,, wedding on June 26th, rehearsal dinner on August 13th, wedding on August 14th, brunch on August 15th, rehearsal dinner on August 20th, wedding on August 21st, rehearsal dinner on September 17th, wedding on September 18th, brunch on September 19th, rehearsal dinner on September 24th, wedding on September 25th, brunch on September 26th, rehearsal dinner on October 1st, wedding on October 2nd, brunch on October 3rd, rehearsal dinner at October 9th, wedding on October 10th, rehearsal dinner on October 15th, wedding on October 16th, brunch on October 17th, rehearsal dinner on October 22nd, and wedding on October 23rd. These events will be held at Riverside Farm. A request to cater a rehearsal dinner on August 27th, wedding on August 28th, rehearsal dinner on September 3rd, and wedding on September 4th will be held at the Amee Farm. All of these requests were approved with the stipulation that AM/PM be added to the requests.
g. Delinquent Dogs – re: list of unlicensed dogs. This list was reviewed and the Board approved sending a letter fining the owner $250 per dog.
h. Town Office Building – re: AIA Contract. This contract was sent by Architect Mark McManus. The contract was reviewed and discussed. Peter made a motion to approve and sign the contract. Seconded by Mark. The motion passed unanimously.
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds. The Board needed to decide what kind of bonds to offer and let the Vermont Municipal Bond Bank know their decision by June 18 . The differences were discussed. The municipality and its contractor will be required to file a Davis-Bacon Act Compliance Certificate with the VMBB if RZEDBs are issued on behalf of the municipality. The Board voted unanimously to issue the Recovery Zone Economic Development Bonds.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on July 6, 2010. The Secretary will post Warnings as required.
Pittsfield Selectboard Minutes page 5
June 8, 2010
The meeting adjourned at 6:55pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD PUBLIC HEARING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein, Jim Cullen
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Resolution for VCDP Grant Application Authority
Letter of request for early decision
Adjourn
Peter called the Public Hearing to order at 7:07pm.
Peter asked the public present if there were any questions. Jim Cullen asked what the business was and what they would be doing. Blake responded by stating that they are a wood products manufacturer. He went on to list the products they plan to make and the companies they expect to have contracts with. At this time they are leasing space and equipment from Tim Pins with first right of refusal on the purchase of the machinery and equipment. He said they expect to be starting the business this month with full production underway when the funding has been obtained. Joan explained that the federal government agency Housing and Urban Development (HUD) gives money to the State who then gives it to the Town, who then gives it to the business. Patty asked Joan Goldstein, Exec. Dir. of GMEDC to explain the liability issue to the Town. Joan said that there is none and that there is nothing that states that the Town is required to pay back the money, should the business default on the grant/loan. There will be writing to that effect in the grant contract. Joan explained how various paybacks have been handled in other businesses receiving these grants. The Town can even re-assign the grant to GMEDC, for example, should they not wish to be involved in the oversight process.
Mark made a motion to adjourn the Public Hearing portion of the meeting to discuss the Resolution and Letter of Request. Seconded by Jerry. The motion passed.
The Resolution and Letter of Request were reviewed, discussed and signed by all Board members and given to Joan for her to begin the application writing.
The meeting adjourned at 7:46pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Adjourn
Peter called the meeting to order at 6:27pm.
Peter welcomed Joan Goldstein, Green Mountain Economic Development Corp.'s (GMEDC) Executive Director to the meeting and made introductions. Joan was asked to explain the grant, which will be an "out of cycle implementation grant." She explained that the money comes from the federal government (HUD) to the State of Vermont and can be used for economic development or housing grants. The Town applies for the grant money from the Vermont Community Development Program (VCDP) and then lends it to the business. The business then repays the grant to the town with interest. The Town is entitled to keep half of the repayment and send the other half to the GMEDC. The money retained by the Town can be put into a revolving loan fund which can then be used to assist other small businesses in town. The benefit to the Town is that it lowers the unemployment and assists moderate income workers. The agency monitors the number of employees and their income status to assure it remains within the guidelines of the grant. Peter asked how much money the grant would be for. Joan and Blake said $600,000.00 based on recent figures. Joan emphasized the importance of the Town being in favor of doing this. Peter asked a number of questions of Blake and Joan regarding the plans for the business, who made up their Board of Directors, and when the anticipated payback to the Town would be, etc. Joan said that the application is very involved and time consuming and the public hearing this evening is only the first of many steps. She also said that GMEDC would be happy to write and administer the grant should the Town wish. Tonight the Selectboard will hold a public hearing and then decide whether it wishes to proceed. Once the Board of the agency meets, they will review the application and render a decision.
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECT BOARD EMERGENCY MEETING MINUTES
Date: June 3, 2010
Present: Mark Begin, Jerry Drugonis, Patty Haskins
Agenda: Approving and signing of bond documents
The meeting was called to order at 10 am by Mark Begin in the absence of Chair, Peter Borden. Documents for the $670,000.00 Town of Pittsfield General Obligation Bond were reviewed as prepared by Bond Counsel, Jack Facey. Jerry Drugonis made a motion to approve and sign the following documents as needed:
1. Resolution and Certificate
2. Loan Agreement
3. General Obligation Bond
4. Certificate of Registration
5. Tax Certificate
6. IRC Section 148 and 265 Certification
7. Assignment Separate from Bond
8. Receipt
Seconded by Mark Begin. Motion carried. Jerry noted that Peter Borden is also in agreement and will stop at Patty’s house to sign the documents on his way home from work tonight.
With no further business to be discussed the meeting was adjourned at 10:15 am.
Recorded by
Patricia S. Haskins
Town Clerk & Treasurer
Approved June 8, 2010
Jerry Drugonis
Mark Begin
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 18, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Richard Peyton, Bob Quayle, Blake Quayle, Linda Hanson
AGENDA: Call to Order
Approve Minutes
a. May 4, 2010 Regular Selectboard Meeting
b. May 12, 2010 Emergency Selectboard Meeting
Guests and Committee Reports
a. Richard Peyton – re: dog problem
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet
b. VT Secretary of State – re: Opinions May 2010
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental
e. Joan Goldstein (GDBG) – re: (email) early notification form for possible GDBD application
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009
g. Angelique Lee – re: (email) playground information
h. VLCT – re: Municipal Attorneys Forum workshop
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products
k. TRORC – re: Basic Emergency Operations Plan (BEOP)
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn
Old Business
a. Town Buildings – re: Bandstand roof repair update
b. Town Hall - re: lighting issue update
c. Town Hall - re: rotted beam
d. Town Hall - re: broken window
e. Town Hall - re: broken step
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Town Office Building – re: asbestos inspection update
i. Town Office Building – project update; Clerk of the Works
New Business
a. Citizen Concern/Complaint – re: rat problem
b. Town Property – re: order Porta-Potty
Pittsfield Selectboard Minutes page 2
May 18, 2010
Other Business
a. Village Green – re: remove cedar trees
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 4, 2010 Regular Selectboard Meeting, and the May 12, 2010 Emergency Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton – re: dog problem. Mr. Peyton said that he wasn’t happy with the Board’s recent decision. He said that he spoke with the police in Rutland and showed them a copy of the Town’s Dog Ordinance and they felt that Mr. Peyton was doing things properly. He voiced his concerns about what had been said previously by Ken Hayes. Peter said that the Selectboard listened to both sides and felt that the decision they made was based on facts. Mr. Peyton was out of compliance two times and therefore was fined accordingly. Peter said that as far as the Selectboard was concerned, Mr. Peyton is in compliance now.
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc. Bob Quayle introduced Linda Hanson as the Secretary and Treasurer of the company. He said that they would like to apply for a $750,000 grant through GMEDC. It would be a 15- year payback. A three year delay before repayment had been recommended to them although they would like to do a two year delay. To apply for this grant, there needs to be a public meeting scheduled and they would like to have it on June 4th. Jerry explained that the money for the cycle ending June 30th is gone, so by having this meeting they can get a head start on the application process for the next cycle. This grant would be awarded to the Town who would administer it. The company would make payments to the Town with the Town keeping a portion of the money. The Warning needs to be made by May 20th in order to meet the timeline requirements. Board members felt they would like to know more about this grant before committing themselves. Joan Goldstein has indicated to Jerry and Patty that she would be glad to meet with the Board. It was also explained that the Town is under no obligation to repay the grant money should the company default on the loan. Patty said that Joan said that she would help in the application process. Jerry felt that the Town could possibly contract with TRORC to administer the grant.
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet. This contract must be signed by a municipality participating. Peter made a motion that the Selectboard, on behalf of the Town of Pittsfield approve the form and content of the “Interlocal Contract Definitive Version as of September 8, 2008” presented to this meeting, and that the Selectboard Chair be authorized to execute and deliver the same. Seconded by Mark. The motion passed unanimously and Peter signed as Chair, on behalf of the Board.
b. VT Secretary of State – re: Opinions May 2010. No action taken by the Board.
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011. No action taken by the Board.
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental. No action taken.
e. Joan Goldstein (GDBD) – re: (email) early notification form for possible GDBD application. This form was reviewed and Joan will be invited to meet with the Board to discuss the grant in more detail.
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009. This was reviewed and the Board was pleased with it.
Pittsfield Selectboard Minutes page 3
May 18, 2010
g. Angelique Lee – re: (email) playground information. The information pertains to the playground and its possible relocation and what can be re-used. This information will be placed in the file for the Clerk of the Works for the Town Office Building Project for future reference.
h. VLCT – re: Municipal Attorneys Forum workshop. This workshop is designed for municipal attorneys and the paralegals and staff who assist them. The goal of the forum is to learn about and discuss emerging issues in Vermont municipal law. No action taken by the Board.
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road. This project, consisting of the construction of a new 4 bedroom house with onsite water and sewer on an existing undeveloped 1.9 acre +/- lot, is hereby approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products. The report states that on March 15, 2010, an employee was selling tobacco products prior to receiving training as required of Education Regulation #3b. This will be kept on file at the Town Clerk’s Office.
k. TRORC – re: Basic Emergency Operations Plan (BEOP). This was reviewed by the Board and changes made as needed.
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn. This permit lists the improvements specifically approved. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Buildings – re: Bandstand roof repair update. Carl Oertel submitted an updated quote of $1980.00. The Board approved the amount and said the repairs can move forward.
b. Town Hall - re: lighting issue update. Peter said he hasn’t contacted Efficiency Vermont yet.
c. Town Hall - re: rotted beam. Patty said that David Larkin looked at the beam and felt there was no additional damage.
d. Town Hall - re: broken window. Patty reported that the window has been repaired.
e. Town Hall - re: broken step. Peter said that he and Mark would make repairs.
f. Town Hall - re: lock system change for lift. Peter said that the information he has looked at wouldn’t be appropriate as this is an odd size. He said something custom would probably have to be made. He asked Patty to contact Carl Oertel for his recommendation.
g. Town Hall - re: Knox-box for front door. Patty said she has been unable to speak with Fire Chief David Colton.
h. Town Office Building – re: asbestos inspection update. Patty said that the company is coming Thursday at 10:00AM to do the inspection. Jerry said that he spoke with a family member who has knowledge of this process and advised the Town to proceed cautiously and limit the scope of the inspection. Jerry said that with the Board’s permission he would like to represent the Board when they are here on Thursday. It was suggested that the Health Office be involved. Jerry said he would keep Sandy Begin informed of the results and when the project is underway.
i. Town Office Building – project update; Clerk of the Works. Patty said that Mark McManus recommends that the Town appoint someone as soon as possible. Discussion. Richard Schirm was recommended and Mark said he would speak with him. In addition, Patty will post notices in Town and notice will also be added to the website. She presented copies of the job description for the Winhall Office Building Project Representative for the Board to review.
Pittsfield Selectboard Minutes page 4
May 18, 2010
New Business
a. Citizen Concern/Complaint – re: rat problem. Patty said that Angelique Lee found a dead rat on her doorstep brought home by her cat. She was concerned that there might be more in the area. Discussion. If a second incident is reported, it will be forwarded to Health Officer Sandy Begin for action.
b. Town Property – re: order Porta-Potty. Patty said she would like to order it for the summer months. The Board approved.
Other Business
a. Village Green – re: remove cedar trees. Mark asked if these trees which are located on either side of the memorial could be removed. Connie will replace them with something smaller. The Board approved.
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 1, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: May 12, 2010
PRESENT: Peter Borden, Jr., Jerry Drugonis, Patty Haskins
ABSENT: Mark Begin
AGENDA: Call to Order
VMBB Loan Application - re: review
Asbestos Inspection - re: information
TRORC - re: VT Economic Incentive Program and local business
Adjourn
Peter called the meeting to order at 6:00pm. This meeting was called due to the fact the application needed to be mailed on May 13th.
VMBB Loan Application - re: review. Copies of the completed application were handed to the Board members. Each page was reviewed with discussion about the repayment options available. Patty said that the Town has until the 3rd week in June to decide how much to bond. If grants are anticipated, this could reduce the amount of the bond. Patty will contact Henry Hotchkiss of the Building Committee regarding grant applications. Peter and Jerry both felt that the repayment schedule as outlined was fine. Peter signed the application on behalf of the Selectboard.
Asbestos Testing - re: information. Patty said that Mark McManus recommended a Wilmington, VT company called Catamount Environmental about testing the Town Office Building for asbestos. She said she spoke with them and reviewed their fee schedule with the Board. The Board approved them for the job.
TRORC - re: VT Economic Incentive Program and local business. Jerry said that he received a letter from Peter Gregory expressing TRORC's support for this program's application by the Original Vermont Wood Products, Inc in Pittsfield. Jerry said he has been unable to contact Joan Goldstein with GMEDC to discuss this and wondered if the Board would like to invite her to the next regular Selectboard meeting to learn more about it. Peter agreed.
The meeting adjourned at 6:12pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 18, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 18, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL TOWN MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Ron Coughenour, Henry Hotchkiss, Dick Stevens, Chuck Colton, Mark McManus and approximately 32 members of the community
AGENDA: Call to Order
Town Office Building Project – re: information prior to Bond Vote
Adjourn
Town Moderator Ron Coughenour called the meeting to order at 7:00pm. Prior to conducting the business of the meeting, he announced that Marsha Hopkins is the Town’s Green-Up Coordinator this year and announced the meeting time on May 1st and activities associated with Green-Up Day. The meeting was then turned over to Selectboard Chair Peter Borden.
Peter provided an historical timeline of the Town Office Building Project that has led up to the Bond Vote. Peter asked that questions and comments be limited to the matter being voted on. He then opened the meeting to the public.
- What change led the decision to move the Library from the basement to the 2nd floor?
Architect Mark McManus said that he overlooked a code issue which would allow the Library to be moved. He said that initially the use of the 2nd floor was not explored for code and structural reasons. He cited the code and the provision. Steel framework inside the wooden frame would support the weight of the books, etc.
- Point of Information: The cost of the project has not changed even though there is a change in the lift.
Mark said that space has been sacrificed inside and the lift would go there instead of in the addition as previously proposed.
- Have the inside stairs to the Library changed?
Mark said that a second stairway has been added in the rear as well as the original stairs in the front of the building. Less materials would be used and as many materials as can be will be reused. The rear staircase will become the main stairway.
- A question about wording in the Article citing the “total project” was questioned. The actual total is $175,000.00 more than the $670,000.00 being voted on.
Petty said that the wording used was recommended by the Bond Counsel.
- Mark was asked where the Selectboard would be meeting in the new building. Also where the mechanics would be.
Mark said that the Selectboard can determine their use of the building.
- What are the plans for keeping moisture out of the basement if plans are for future use?
Mark said that the water problems would be fixed, work would be done on any roof/wall problems, and finishes/surfaces where mold grows would be removed. There would be a re-inspection. All this is included in the budget.
- How soon could ground be broken and the building finished if the vote passes?
Mark said that few permits would be needed. Prepared drawings/specs would be put out to bid. It might be possible to begin late in the summer or early fall for exterior work. Interior work could be continued through the winter months with the building possibly completed this time next year.
- What are the interim plans for the Library while this project is undertaken?
There are none at this time.
- Point of Information: It is suggested that information concerning the project be mailed to all property owners, not just registered voters.
Pittsfield Special Town Meeting Minutes page 2
April 26, 2010
- Is the increased vault space going to be sufficient to last for some time?
Mark and Patty said that it would.
- Would bids for the project go out to local contractors?
Mark said that the project will be advertised. He said that he has already received inquiries. Contractors will need to be prequalified (bonded). This will mean that only certain levels of contractors will be eligible to bid. He said that this insures that the Town’s money is protected.
- Will the stairs from the second floor on the side of the building be removed?
Yes, they will.
Peter announced that the polls would be open from 10am to 7pm in the Town Clerk’s Office. He thanked everyone for coming.
The Moderator adjourned the meeting at 7:30pm
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
2010 Liquor License Renewal – re: approve and sign
2010 Tobacco License Renewal – re: approve and sign
Letter of Decision to Richard and Cathryn Peyton – re: sign
Letters of Appointment – re: sign
Town Audit – re: update
Adjourn
Peter called the meeting to order at 6:27pm. This meeting was called due to the lateness in receiving the Liquor and Tobacco License renewal. The current licenses expire May 1st.
2010 Liquor License Renewal – re: approve and sign
The following applications were approved and signed by the Selectboard:
First Class: Joyy Productions d/b/a Clear River Tavern
Second Class: Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
2010 Tobacco License Renewal – re: approve and sign
The following application was approved and signed by the Selectboard:
Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
Letter of Decision to Richard and Cathryn Peyton – re: sign
This letter was signed by the Selectboard.
Letters of Appointment – re: sign
Zoning Board of Adjustment – David Larkin
Planning and Zoning Commission – Marsha Hopkins
Town Audit – re: update
Patty said that signatures of the Town Clerk and Selectboard were needed, but she said she had some questions to ask the auditor, so will bring this before the Board at their next regular meeting.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 4, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bob Quayle, Blake Quayle, Jerry Kresconko, Tom Macaulay, Ken and Sally Hayes, Alison Hans
AGENDA: Call to Order
Approve Minutes
a. March 23, 2010 Regular Selectboard Meeting
b. March 30, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business
b. Tom Macaulay - re: EC Fibernet update
b. Ken and Sally Hayes - re: dog problem
c. Alison Hans - re: Pittsfield Farmers Market
Correspondence
a. SVE Associates - re: introduction to services
b. VLCT - re: 2010 Stevens Advanced Driver Training program
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program
d. VLCT - re: Basic Governmental Accounting workshop
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways
f. TRORC - re: Flood Preparation for Towns disaster simulation
g. VTrans - re: request for additional information on ancient roads
h. VLCT - re: VLCT News April 2010
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem
b. Town Funds - re: GASB34 compliance update
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
d. Town Funds - re: CD renewal
e. TRORC - re: appointment of TAC representative
f. Town Office Building - re: project information mailing
Adjourn
Peter called the meeting to order at 5:58pm.
The Minutes of the March 23, 2010 Regular Selectboard Meeting and March 30, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business. Bob said that they have been working with the former Stanley tool facility. They have a lease on the building and have hired Jerry as their plant manager. They are hoping to pursue a Community Grant with the Town. He went on to explain the plans and goals for his company called The Original Vermont Products, Inc. They invited the Board to come down and tour their facility.
Pittsfield Selectboard Minutes page 2
April 6, 2010
b. Tom Macaulay - re: EC Fibernet update. Tom thanked the Board for his Letter of Appointment, but asked that the Board members sign it. In addition, the Board signed a letter to Mr. Loredo Sola of EC Fibernet declaring the Town's appointment of Tom as a delegate and Susan Davidson as an alternate from the Town of Pittsfield. A second letter to the Rutland Development Authority was signed. This letter requested that the Town 's Letter of Intent to participate in the Rutland Telecom project be withdrawn.
c. Ken and Sally Hayes - re: dog problem. Ken said that they have been keeping abreast of the problem with the Selectboard Minutes but had some concerns with the Minutes and asked for some clarifications. He questioned the wording of the Ordinance with respect to the interpretation of what "keeping the dog under the owners' control" meant. He said that the problems have continued in spite of visits by Second Constable Doug Mianulli and discussions with the Peytons. Peter said that they would have Mr. Peyton attend their next meeting to readdress the problem. The Hayes' said that they feel that they have the right to feel safe on their own property. They said that this has been a problem for the last six months and it is time for some action by the Board. Peter said that the Board will discuss it and advise them of their decision.
d. Alison Hans - re: Pittsfield Farmers Market. Alison said that she has had several phone calls regarding the market and says they plan to set up on Thursdays from 3 - 6pm with the Board's approval. The Board had no objection.
Correspondence
a. SVE Associates - re: introduction to services. This company provides engineering, planning, landscape architecture, and surveying services. No action taken by the Board.
b. VLCT - re: 2010 Stevens Advanced Driver Training program. The program is available to municipal employees and volunteer firefighters in a PACIF municipality. It will be held on multiple dates at the Stowe Mountain Resort. No action taken by the Board.
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton for his review.
d. VLCT - re: Basic Governmental Accounting workshop. This workshop provides an understanding of basic governmental accounting concepts and tools needed to improve communication of financial results. No action taken by the Board.
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways. This letter addresses recent action regarding Ancient Roads. They are asking that they be notified prior to any hearing regarding these matters so that they have an opportunity to provide comment. No action taken by the Board.
f. TRORC - re: Flood Preparation for Towns disaster simulation. LEPC #12 will host this on April 15th from 6-8pm at the Tunbridge Town Hall. No action taken by the Board.
g. VTrans - re: request for additional information on ancient roads. The VTrans Mapping Unit has received and reviewed Pittsfield's 2010 Certificate of Highway Mileage and is requesting additional documentation and clarification regarding several of the roads that have been submitted. This was reviewed and the Board asked that it be forwarded to Sarah Gray with the Ancient Roads Committee for their review and response.
h. VLCT - re: VLCT News April 2010. No action taken by the Board.
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem. The Board discussed this and will invite Mr. Peyton to attend the next meeting. If the situation is not resolved, then the Board will take action to have the dog impounded.
b. Town Funds - re: GASB34 compliance update. Patty said that Jeff Bradley says a "bare bones" version can be done without additional cost on the audit. Being GASB34 compliant may be a requirement to obtain a federal grant.
Pittsfield Selectboard Minutes page 3
April 6, 2010
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Patty said that she has had a few people interested in the position but has not advertised as yet. She said that her concern was that the benefits be equitable. She explained the vacation policy to the Board. The Board said that they would like to continue reviewing these and will bring this up at the next meeting.
d. Town Funds - re: CD renewal. Patty said that the Highway Equipment Fund is up for renewal. She explained the different options available with the percentages and lengths of term. It was decided to put the money in a 5-month CD at 1.14%.
e. TRORC - re: appointment of TAC representative. This position is to the Transportation Advisory Committee. Mark said he would ask George Deblon if he would accept the appointment and will advise the Board at the next meeting.
f. Town Office Building - re: project information mailing. Patty said that Mark McManus suggested a mailing with information regarding the Bond Vote. Patty explained the items Mark suggested. In addition, she would include a cover letter with pertinent information regarding taxes, etc. to assist the voter in making an informed decision. It was decided to only send the mailing to registered voters. The Bond Vote Informational Meeting is scheduled for Monday, April 26th at 7pm in the basement of the Town Hall. The Bond Vote will be held on Tuesday, April 27th between 10am - 7pm in the Town Clerk's Office.
The meeting adjourned at 6:54pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 20, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 20, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 30, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Town Office Building Project - re: revised estimate
Warning, Resolution and Order of the Selectboard - re: approve and sign
Adjourn
Peter called the meeting to order at 5:55pm.
Town Office Building Project - re: revised estimate. Estimate changes from architect Mark McManus were reviewed. There was some discussion regarding the exterior siding. It was decided to spend the original amount for siding instead of only patching or replacing clapboards. This should save in the long run instead of having to repaint every 4-5 years. The Board approved the revised estimate with this exception and increased the bond to $670,000.00.
Warning, Resolution and Order of the Selectboard - re: approve and sign. The Board had previously signed these at earlier meetings, but with the revised amount, Patty made the requested changes and the Board signed them.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 23, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Chris Sullivan, Tom Macaulay, Mark McManus, Henry Hotchkiss, Sharon Mayer, Marion Abrams, Dick Stevens, Chuck Colton, Angelique Lee
AGENDA: Call to Order
Approve Minutes
a. March 9, 2010 Regular Selectboard Meeting
b. March 16, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet update
b. Chris Sullivan - re: litigation issues
c. Mark McManus - re: Town Office Building Project
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives
b. East Central Vermont CEDS Region - re: Project Solicitation
c. VLCT - re: Chain Saw Safety Training 2010
d. TRORC - re: TAC Representative Appointments
e. TRORC - re: Energy Audit Program
f. VT Tennis Court Surfacing - re: introduction to services
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010
h. US Dept. of Agriculture - re: GMNF grant writing workshops
New Business
a. Town Hall - re: sprinkler system
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
c. Town Roads/Highways - re: Liberty Hill Road washout
d. Town Roads/Highways - re: dead trees on Upper Michigan Road
e. Highway Department - re: grader update
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road
g. Town Funds - re: CD renewals
Old Business
a. Bond Warning - re: approval
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place
Executive Session with Attorney Chris Sullivan
Adjourn
Peter called the meeting to order at 5:54pm.
The Minutes of the March 9, 2010 Regular Selectboard Meeting and March 16, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 23, 2010
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet. Tom said that Pittsfield has been accepted into the EC Fibernet telecommunications project effective March 9, 2010. He said that the Selectboard will need to authorize the inter local contract. Copies were made for the Board to review and re-address at the next regular meeting. In addition Tom said that the Town needs to appoint and delegate and alternate to serve on EC Fibernet's Board. The Selectboard appointed Tom Macaulay to serve as delegate and Susan Davidson to serve as alternate. It was explained to the Board that they also need to send the Rutland Redevelopment Authority a letter withdrawing its Letter of Intent to participate in the Rutland Telecom project, effective immediately. The delegate appointment letter and withdrawal letters will be put on Town letterhead and be ready for the Board to sign at the next regular meeting. The Secretary will send out Letters of Appointment to Tom and Susan.
b. Chris Sullivan - re: litigation issues. Jerry made a motion to enter into Executive Session for the purpose of discussing litigation issues. Seconded by Peter. The Board entered into Executive Session at 6:25pm and adjourned from Executive Session at 6:50pm.
c. Mark McManus - re: Town Office Building Project. Mark presented copies of a revised design for the Town Office Building which would place the library on the second floor instead of the basement. He and Patty checked out the building last week to see what could be reused and he reviewed codes applicable to the project. Discussion. He said that for budgeting purposes, the basement could be left unfinished and the water repair issue could be observed before any finish work is done there. Several other issues were discussed including access to the second floor for patrons with disabilities if only stairs are available, other options to cut costs, etc. The Board asked if Mark could re-examine the estimate figures and see what could be reworked. Mark said he could have them to the Board next week. The Board decided to hold a special meeting on Tuesday, March 30, 2010 at 6:00pm for the purpose of reviewing the changes to make sure that they are under the $665,000.00 amount for the Bond vote. Warnings will be posted in the required places.
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives. This pertains to wellness programs and incentives available to employees on the VLCT/CIGNA health insurance. A copy was given to George.
b. East Central Vermont CEDS Region - re: Project Solicitation. This plan comes from the Federal Economic Development Administration and allows the 30 TRORC towns and 10 Southern Windsor County towns to remain eligible for grants. No action taken by the Board.
c. VLCT - re: Chain Saw Safety Training 2010. This program is sponsored by VLCT/PACIF and designed for maintenance, road and municipal crews that use chain saws to remove trees from the ground without assistance from an aerial lift truck. There are three levels of training. No action taken by the Board.
d. TRORC - re: TAC Representative Appointments. To fulfill VTrans federal requirements on local consultation, each regional planning commission must use a Transportation Advisory Committee (TAC) to meet these requirements. There is currently no TAC representative from Pittsfield. They would like one appointed one and then notify them. No action was taken tonight.
e. TRORC - re: Energy Audit Program. This memo applies to Orange and Windsor Counties. No action taken by the Board.
f. VT Tennis Court Surfacing - re: introduction to services. No action taken by the Board.
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010. No action taken by the Board.
h. US Dept. of Agriculture - re: GMNF grant writing workshops. These workshops are free and for anyone in town trying to secure grants for a non-profit organization, the town, or even someone looking to start a business. This flyer will be posted.
Pittsfield Selectboard Minutes page 3
March 23, 2010
New Business
a. Town Hall - re: sprinkler system. Patty will contact the Assistant Fire Marshall regarding obtaining a variance.
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Copies of the proposed and current job descriptions were distributed to the Board for their review. This will be addressed at the next regular meeting. There was
discussion on whether the job of Clerk and Treasurer should be on separate descriptions. The Board said they would review them as written at this time.
c. Town Roads/Highways - re: Liberty Hill Road washout. George said that there was a washout up by the Swanson development. He said the culvert was plugged. He cleared the culvert and Mark asked him to take photographs of the damage.
d. Town Roads/Highways - re: dead trees on Upper Michigan Road. George said that there are three trees in the narrow stretch just past Hawk Lane that should be taken down. He noted that there are power lines involved. It was suggested he contact CVPS for assistance.
e. Highway Department - re: grader update. George said that the used grader they were hoping to get from Pittsford is no longer available. The Board asked him to continue looking for one.
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road.
George noted that he did not see any problems. The Board approved and signed the permit. This will be kept on file at the Town Clerk's Office.
g. Town Funds - re: CD renewals. Patty said that the Highway Equipment Fund CD matures on April 9th. In addition the Land Trust CD matured on March 24th. Both will be kept in a 1-year CD.
Old Business
a. Bond Warning - re: approval. Patty said that Attorney Jack Facey is away this week but would like to review the Warning prior to posting/publishing it. It was decided to have him look it over before the Board signs it.
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place. Ken and Sally Hayes said that the dog continues to be a problem and have included two excerpts from their log for the Board's consideration and discussion. The Board asked that this correspondence be forwarded to Second Constable Doug Mianulli for follow-up.
The meeting adjourned at 7:47pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 9, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Sarah Gray, Richard Peyton, Robert Ashton, Doug Mianulli, Mike Kenison
AGENDA: Call to Order
Select Board Reorganization
Approve Minutes
a. February 16, 2010 Regular Select Board Meeting
b. March 4, 2010 Special Select Board Meeting
c. March 2, 2009 Town Meeting
Guests and Committee Reports
a. Richard Peyton - re: dog problem
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue
c. George Deblon - re: grader
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010
b. VLCT - re: National Safety Council Defensive Driving Class
c. TRORC - re: Minutes of January 27, 2010 meeting
d. KONE Elevators Escalators - re: service offerings
e. TRORC - re: February 2010 newsletter
f. Central Vermont Council on Aging - re: February/March 2010 newsletter
g. VT Secretary of State - re: Opinions March 2010
h. VTrans - re: Class 1 & 2 Town Highways
i. VT Conservations Commissions - re: Annual Meeting
j. VLCT – re: VLCT News March 2010
k. VT Dept. for Children & Families - re: Town Service Officer appointment
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs Town of Pittsfield
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information
New Business
a. Conflict of Interest Policy – re: approve and sign
b. Selectboard Rules of Procedure – re: approve and sign
c. Appointments - re: 2010 Town Officials
d. Liquor/Tobacco License renewal
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events
Pittsfield Selectboard Minutes page 2
March 9, 2010
g. Town Garage - re: contract for insulation project
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract
b. Rutland Superior Court - re: property assessment appeal update
c. Town Office Building Project - re: date for public hearing and bond vote
d. Town Office Building Project - re: resolution and order of the Selectboard
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Board approved the following positions: Peter will assume Chair, Mark with do the Weekly Orders, and Jerry will be in charge of the Town Buildings.
The Minutes of the February 16, 2010 Regular Selectboard Meeting, March 4, 2010 Special Selectboard Meeting, and March 2, 2010 Town Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton - re: dog problem. Mr. Peyton introduced himself and said that he and his family moved to Pittsfield in August, 2009 from New Jersey. Doug had been asked by the Selectboard to impound his dog. He said that in the beginning the dog was let loose to play, he wasn't aware that there was a town dog ordinance. He explained that he walks his dog several times a day and the dog is under his control. Mr. Peyton said that he was given verbal permission by neighbor James McAdam allowing him to walk the dog on his property. Mr. Peyton feels the issue with the complaining neighbor is from something prior to the dog issue. Peter asked Second Constable Doug Mianulli for his observations and recommendation. Doug said he has seen the dog and agrees that the issue with the neighbors might stem from something else. He recommended an electric fence and felt that might settle the problem. He suggested to Mr. Peyton that he keep lines of communication open with all the neighbors. Peter asked if the Board was comfortable with how things are at this point. The Board felt they were and asked Mr. Peyton if he understood what was expected from this point on. He said he did. The Board thanked him for attending tonight's meeting.
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue. Mr. Ashton introduced himself and said that he disagreed with the Ancient Roads Committee and the Selectboard in their approval of the Jimmy Dean Road and its inclusion in the 2010 Certificate of Highway Mileage. He felt that under advice of his attorney, he felt he had no choice but to pursue a legal course of action. He presented his views of land rights and felt that there were facts that the Selectboard might not have been aware of when they approved this road. He thought it might be worth another look before continuing legal action. George expressed his concern as well and explained that a survey shows that he owns quite a bit of the road. Sarah said that it needs to first be determined if it is a public road. She invited both George and Bob to meet with John Dutton on Wednesday morning, they were not going to be available. Peter suggested a comprehensive review of the documentation to see what is correct.
Pittsfield Selectboard Minutes page 3
March 9, 2010
c. George Deblon - re: grader. George said that he received a call from the Pittsford Highway Department asking if Pittsfield would be interested in their grader, which is for sale. George said that it is four years newer than Pittsfield's, which is 31 years old. He said that he and Mel Colton went over to look at it. The service history was reviewed, recommendations were good and George said the preliminary selling price is $45,000 - $50,000 but they may take $40,000. He said that Pittsfield may be able to get $20,000 for ours. He asked if the Selectboard thought he should pursue it. They said yes.
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010. This does not impact our area. No action taken.
b. VLCT - re: National Safety Council Defensive Driving Class. VLCT PACIF is sponsoring this class which will be available in four cities between March 24th and June 16th. No action taken.
c. TRORC - re: Minutes of January 27, 2010 meeting. No action taken.
d. KONE Elevators Escalators - re: service offerings. No action taken.
e. TRORC - re: February 2010 newsletter. No action taken.
f. Central Vermont Council on Aging - re: February/March 2010 newsletter. No action taken.
g. VT Secretary of State - re: Opinions March 2010. No action taken.
h. VTrans - re: Class 1 & 2 Town Highways. This pertains to road marking. Pittsfield has no roads that apply. No action taken.
i. VT Conservations Commissions - re: Annual Meeting. This will be held at VTC on April 17th. No action taken.
j. VLCT – re: VLCT News March 2010. No action taken.
k. VT Dept. for Children & Families - re: Town Service Officer appointment. This will be addressed under New Business.
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road. This application is for a project that amends the previous permit by subdividing an existing 0.9 acre parcel. The new lot (5) has a garage/barn without plumbing, while the remaining lot (2) has a permit for water and septic but is currently unimproved. This will be kept on file at the Town Clerk's Office.
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R. This correspondence as described in (l) will be kept on file at the Town Clerk's Office.
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road. This project as described in (l) will be kept on file at the Town Clerk's Office.
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road. This project consisting of a two lot subdivision, subdividing previously permitted lot #2 onto lot #2 or 0.6 +/- acres approved for one single family residence and lot #5 of 0.3 +/- acres to remain undeveloped (has a barn with no water or wastewater facilities) located on Townsend Brook Road is approved subject to conditions. This will be kept on file at the Town Clerk's Office.
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs. Town of Pittsfield. This suit pertains to a challenge of the Pittsfield Selectboard's inclusion of the so-called Jimmy Dean Road on Pittsfield's 2010 Certificate of Highway Mileage without proper notice to affected landowners; the quieting of title for the purpose of establishing that a town highway does not exist on Mr. Ashton's land; and a determination that the Town's attempt to establish a town highway in a location not properly warned or laid out constitutes an unconstitutional taking. A copy of this summons was sent to Attorney Chris Sullivan as per Selectboard Chairman Peter Borden, Jr.
Pittsfield Selectboard Minutes page 4
March 9, 2010
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information. This information will be forwarded to Suana Bicek, Chair of the Planning and Zoning Commission.
New Business
a. Conflict of Interest Policy – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
b. Selectboard Rules of Procedure – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
c. Appointments - re: 2010 Town Officials. The Board approved the following appointments and letters will be sent to each appointee. Vacant positions will be filled at the next meeting.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sandra Begin Service Officer one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Robert Charlebois Zoning Board of Adjustment three years
Vacant Zoning Board of Adjustment three years
Jennifer Howard Planning & Zoning Commission four years
John O'Donohue Planning & Zoning Commission four years
Patricia Haskins Unemploy. Comp. Coordinator one year
Don Ziegler Septic Officer one year
Angelique Lee WRVA Representative one year
Vacant Green Up Coordinator one year
d. Liquor/Tobacco License renewals. The following were approved and signed by the Board.
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House. A note of thanks will be sent to Fire Chief David Colton for the use of the Fire House for Pittsfield's Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events. These events are scheduled for March 13, 20, and 27 and are for the evening snowshoe tours held at Riverside Farm from 6-10pm. The Board approved these requests.
g. Town Garage - re: contract for insulation project. The contract from Vermont Foam Insulation, Inc. for the insulation and air barrier job totaling $10,883.00 was signed by Peter on behalf of the Board. The Board approved an order for a deposit payment of $3,265.00 and it was noted that the project can begin on April 5th.
Pittsfield Selectboard Minutes page 5
March 9, 2010
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract. This letter is addressed to Mr. Loredo Sola, Chairman of EC Fibernet expresses support by the Town of Pittsfield in joining with EC Fibernet as indicated by a unanimous vote at Town Meeting on March 2, 2010 and previously at the 2008 Town Meeting. Jerry made a motion to sign the letter. Seconded by Peter. The motion passed and each member signed.
b. Rutland Superior Court - re: property assessment appeal update. Attorney Chris Sullivan has asked if the Board would like to meet to discuss the upcoming schedule. The Board agreed and asked Patty to invite Chris to the next regular meeting.
c. Town Office Building Project - re: date for public hearing and bond vote. Patty said that a Build America bond can be applied for with USDA Rural Development. She said that she has gathered a lot of information and discussion ensued. It was felt by all that the Vermont Municipal Bond Bank avenue should be pursued.
d. Town Office Building Project - re: resolution and order of the Selectboard. Patty said that Bond Attorney Jack Facey sent her sample of resolutions to review. Peter made a motion to enter into Executive Session at 7:00pm to discuss the potential contract and financing options. Seconded by Jerry. The Board adjourned from Executive Session at 7:12pm. The Selectboard will meet on Tuesday, March 16, 2010 at 6:00pm for the purpose of concluding the resolution and order of the Selectboard. The Secretary will post a Warning for the meeting.
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing letters of appointment and other correspondence.
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Jim Cullen, Judy McConnell, David Larkin, Mark McManus
AGENDA: Call to Order
Old Business
a. George Deblon - re: Grader
b. Public Comments re: Town Office Building Project
Bond Vote
a. Warnings - re: dates
b. Special Meeting - re: date and place
c. Bond Vote - re: date
d. Bond - re: determine the amount
e. Resolution and Order of the Selectboard - re: approve and sign
f. Special Meeting/Bond Vote - re: marketing/advertising
Other Business
a. Attorney Chris Sullivan - re: next meeting
b. Town Funds - re: GASB 34 compliance
c. Town Property - re: request to purchase A-frame sign
d. Mark McManus -re: questions from Board
Adjourn
Peter called the meeting to order at 5:55pm.
Old Business
a. George Deblon - re: Grader. George said that Mark Begin and Dave Colton went with him to Pittsford to look at the grader. He said he also checked online for comparables. He said the average price online was around $60,000.00 and Pittsford is asking $45,000.00-50,000.00. A 12' Balderson Wing comes with their grader. Discussion. There is an Equipment Fund CD which matures on April 9th with enough money to pay for the grader. Jerry made a motion to approve the purchase of the used grader from the Town of PIttsford. Seconded by Peter. The motion passed unanimously. Mark suggested offering $42,000.00. George will give them a call. George felt that Pittsfield's grader could sell and suggested $25,000.00 as a starting sale price.
b. Public Comments re: Town Office Building Project. David Larkin said that he Googled Mark McManus on the internet and said the site stated he was an employee of Naylor and Breen. He felt that if this was the case there would be a conflict of interest as the estimate was from Naylor and Breen. The Board said that they were not aware of this and would look into it. David also wanted to know the status of the foundation and if it will be replaced. Mark said that some work has been done around the foundation, but its exact status won't be known until the project is underway. David also brought up the subject of mold and felt that something should be done to assess the situation prior to beginning the project. Mark responded by saying that when the basement is stripped, the extent will be determined. Peter asked Patty if Mark McManus could possibly attend the next meeting and if that would throw off the timeline for the bond vote. She said that Mark was coming over this evening to tour the building to see what features could be saved and incorporated into the renovation and interior look of the building. The Board decided to try and speak with him later in the
Pittsfield Selectboard Special Meeting Minutes page 2
March 16, 2010
meeting. Jim Cullen expressed his concern about the cost of mold remediation without first checking it out. Peter agreed that there are unknowns, but that money could not keep being spent on the building without it moving forward. He said that experts have been consulted and their opinions have been encouraging. The contingency money factored into the cost of the project should cover these concerns.
Bond Vote
a. Warnings - re: dates. Patty said that the Warning will be posted in the required areas in Town and will appear in the 4/6, 4/13, and 4/20 issues of the Rutland Herald.
b. Special Meeting - re: date and place. The meeting will be held at 7:00PM on Monday, April 26, 2010 in the downstairs of the Town Hall.
c. Bond Vote - re: date. The polls will be open from 10:00AM - 7:00PM on Tuesday, April 27, 2010 at the Town Office Building. Voting to be by Australian ballot.
d. Bond - determine the amount. Patty presented a breakdown of the estimate with bond, which includes a 15% contingency, soft costs, short term construction financing minus the reserve funds. Discussion. The amount of $665,000.00 was agreed on.
e. Resolution and Order of the Selectboard - approve and sign. This was reviewed and signed by the Board members.
f. Special Meeting/Bond Vote - re: marketing/advertising. Patty said that posters would be placed at various locations around the village as well as Warnings. In addition she is hoping that an article can be written for inclusion in local newspapers.
Other Business
a. Attorney Chris Sullivan - re: next meeting. Patty said that Chris will be at the meeting but that their discussion will be held in Executive Session. It was suggested he arrive around 6:30PM.
b. Town Funds - re: GASB 34 compliance. Patty explained that Jeff Bradley began the municipal audit today. Pittsfield has not been required to become GASB 34 compliant due to its size, but accountant Jeff Bradley recommended moving to that model should the Vermont Municipal Bond Bank change their requirements in the future. Federal money, should it be requested in the future, requires that Town’s be GASB 34 compliant. Discussion. Peter felt that the Town should stay in the format it's in now, but asked how quickly GASB 34 compliance could be obtained if needed. Patty said she would check with Jeff.
c. Town Property - re: request to purchase A-frame sign. Patty said that she would like to order the sign to place out front to announce dog license renewals, voting, etc. The Board approved the purchase.
d. Mark McManus - re: questions from Board. The Board met briefly and asked him if he has any involvement with Naylor and Breen at this time. Mark said that he did not. His only involvement has been the Mendon Town Office project which has been completed. Peter asked him about the concerns expressed previously about the mold and foundation. Mark felt that once the basement is stripped, a good cleaning should remedy the mold problem unless there is wood involved. Flooring is included in the estimate. He said he was comfortable that everything could be removed. Regarding the foundation, he said he didn't remember seeing anything in the structural report pertaining to any problems with that. The Board appreciated his meeting with them on short notice this evening.
Pittsfield Selectboard Special Meeting Minutes page 3
March 16, 2010
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Patty Haskins, Mark McManus, Henry Hotchkiss, Dick Stevens, Jim Cullen, Sean and Angelique Lee, Judy McConnell, David Larkin, Don and Ann Taylor, Sharon Mayer, Traci Templeton, Nancy Blessing
ABSENT: Jerry Drugonis
AGENDA: Call to Order
Public Comments to Architect, Selectboard, and Building Committee
Adjourn
Peter called the meeting to order at 6:00pm.
Peter explained that the purpose of this meeting was discuss the estimate from Naylor & Breen, what changes might be made to the plans and any other concerns the parties might have. Peter said that the first twenty minutes would be a question and answer period where architect Mark McManus could address concerns from the public.
Various concerns and responses were addressed from the public present:
Executive Session opened at 6:40pm. Adjourned at 6:45pm.
Design concerns were addressed with Mark McManus by Patty Haskins and Dick Stevens. These included:
March 4, 2010
Executive Session adjourned at 7:46pm.
The meeting adjourned at 7:48pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 9, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Tom Macaulay, George Deblon, Mike Kenison, Ann & Don Taylor, Marion Abrams, Angelique Lee, Karen Butterhof-Waterworth, Kelly Ziegler, Traci Templeton
AGENDA: Call to Order
Approve Minutes
a. February 2, 2010 Regular Meeting
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network
b. George Deblon – re: Jimmy Dean Road ancient road
c. Marion Abrams et al – re: Library concerns
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals
b. WRVA – re: 2009 Year End Financials
c. VLCT – re: Municipal Treasurer’s Workshop
d. VLCT – re: (email) Selectboard Institute
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn
g. Superior Court, Rutland County Court House – re: Rutland County tax bill
h. Bob Ashton – re: (email) ancient road concern
i. Bob Ashton – re: (email) response to meeting invitation
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road
k. VT Secretary of State – re: Opinions February 2010
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports)
p. U.S. Census Bureau – re: Boundary Validation Program
q. TRORC – re: Transportation Capital Projects Prioritization
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds
s. RCML – re: community Facility loan program information
t. John Bilunas – re: (email) thank you to Road Commissioner
Old Business
a. Audit for Bond Vote – re: bids received
b. Delinquent Dog – re: update
c. Town Office Building – re: update
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class
Pittsfield Selectboard Minutes page 2
February 16, 2010
Other Business
a. Selectboard – re: change in meeting times in March
Adjourn
Mark called the meeting to order at 6:00pm. Peter arrived a few minutes later. The Minutes of the February 2, 2010 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network. Tom announced that he is no longer associated with the Rutland Redevelopment Authority that was working on this project. He said he would like to see this type of project move forward and that something needs to be done. He asked if the Selectboard would consider appointing him to serve as the Town’s representative on a volunteer basis on this project. Mark made a motion to appoint Tom. Seconded by Jerry. The motion passed.
b. George Deblon – re: Jimmy Dean Road ancient road. George’s concern was how a decision could be made regarding this road without property owner’s involvement. He presented a survey where he explained that he owns the land that was under consideration. He wanted to know what impact this would have on his ownership and property taxes. Jerry explained that the Town only keeps the right of way, they don’t own the land. George pointed out that Hadley Lane is a private road, not a Town road. George said there are no references in his deed of a Town right of way. Peter suggested inviting the Ancient Roads committee to the next meeting to discuss this. Peter said he would contact Sarah Gray. Robert Ashton will also be invited. The Secretary will send him an email inviting him to attend.
c. Marion Abrams et al – re: Library concerns. Marion said that they had two concerns. They asked if in future communications regarding the Town Office Building that instead of it saying “Town Office Building” that it be more clearly labeled “Town Office and Library Building.” They feel that because so much discussion has focused on the Town Clerk’s Office, they are concerned that some people may not realize that the building in question also houses the Library. Discussion. The Board voted to keep the name as it has been saying that there are enough references to the library in the surveys, etc. Marion also expressed concern about the library being relocated to the basement when/if the new building is approved. Marion said that the library’s position has changed since the initial process began. They don’t want to encourage people to vote against the bond vote if the library is to be in the basement. They would like to encourage the Selectboard to explore options including the library in the final plans. Peter said that he wasn’t sure how they should proceed but would discuss it. All options would be explored. Karen suggested a presentation at Town Meeting to explain how much a bond vote costs to prepare. This might emphasize the seriousness of the vote and encourage more people to take part in the vote. Patty added that Town Meeting will not discuss the Town Office Building project. There will be a separate meeting scheduled for a later date.
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals. The schedule sets forth some dates by which various actions need to be taken. One of them requires a disclosure of an expert which would be an appraiser to appraise the properties. Discussion. The Secretary will contact Attorney Sullivan with information for NEMC/Bill Krajeski. This will be kept on file at the Town Clerk’s Office.
b. WRVA – re: 2009 Year End Financials. The 2010 Budget represents a decrease of 5.03% for Pittsfield/$119.73 below the 2008 budget.
Pittsfield Selectboard Minutes page 3
February 16, 2010
c. VLCT – re: Municipal Treasurer’s Workshop. This workshop will provide treasurers with the basic tools needed to address daily issues and to improve efficiency and effectiveness. It will be held at two locations in March. No action taken.
d. VLCT – re: (email) Selectboard Institute. This is an annual program designed for both new and seasoned members. It will be held in March in Fairlee. No action taken.
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning. This workshop is also sponsored by Vermont’s Regional Planning Commissions. It is designed for all local officials involved in land use planning and regulations. It will be held in March via Interactive Television. No action taken.
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn. The Commission received the Applicant’s final response to Hearing Recess Order #2. All parties will be allowed until February 19, 2010, to review and submit any response to the final evidence. This will be kept on file at the Town Clerk’s Office.
g. Superior Court, Rutland County Court House – re: Rutland County tax bill. This year’s rate will be $.00651 compared to last year’s tax rate of $.007719. This information will be factored into the 2010 budget.
h. Bob Ashton – re: (email) ancient road concern. This email expresses his concern that a statutory notice period is required and the Town has not met these requirements for notice and public hearing. Discussion. The Board felt that this was a clearly observable road and therefore not obligated to hold a hearing. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
i. Bob Ashton – re: (email) response to meeting invitation. Bob responded that he would not be able to attend tonight’s meeting.
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road. This firm represents Robert Ashton addresses their belief that the Selectboard has failed to provide proper notice of its pending decision to include the road on the town highway map. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
k. VT Secretary of State – re: Opinions February 2010. No action taken.
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar. No action taken.
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications. This letter explains the circumstances pertaining to two events scheduled for February 19th and 20th at the Amee Farm and Riverside Farm and why she is asking the Board to make exceptions to the ending time of both events. Discussion. The Board approved a “one time only exception” for these two events only and changed the ending time from 10pm to 1am based on information supplied by Connie.
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2. Arrangements have been made with Gramp’s Shuttle to resolve the issue of overflow parking for events as needed.
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports).
p. U.S. Census Bureau – re: Boundary Validation Program. This information will be forwarded to Donald Flynn for review.
q. TRORC – re: Transportation Capital Projects Prioritization. Comments on this draft prioritization list will be accepted until March 1st. No action taken.
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds. Patty explained that this would only be available in 2010. It would need to have voter approval and there are deadlines which could fit into the timeline that has been set up. She felt that this could be a great borrowing opportunity for the Town and could fit the timeline that’s been set up. There could be big savings to the Town if it could be done.
Pittsfield Selectboard Minutes page 4
February 16, 2010
s. RCML – re: community Facility loan program information. Discussion. The Board agreed that nothing could be done with this information at this time as there is no final figure available yet for the project. This will be explained to Susie Martin who prepared this information for the Board.
t. John Bilunas – re: (email) thank you to Road Commissioner. John wanted to have the Board let George know that his knocking down the high snow piles to aid visibility on Tweed River Drive was appreciated.
Old Business
a. Audit for Bond Vote – re: bids received. Patty said that four bids were received with one company not interested. Each bid was reviewed and Jeffrey Bradley’s bid was accepted. Patty will notify all parties.
b. Delinquent Dog – re: update. Patty said that Mr. Peyton came in and licensed his dog. He said he had read the Ordinance and doesn’t feel that there is a problem as his dog is under his control. Discussion. The Board felt that the dog was not under the owner’s control based on documented reports on file at the Town Clerk’s Office. They felt that the dog should be apprehended and asked Patty to contact Second Constable Doug Mianulli. They said that Doug should make arrangements with the Rutland County Sheriff’s Office to impound the dog. The owner will be responsible for all expenses.
c. Town Office Building – re: update. Patty said that she received an email from Architect Mark McManus dated February 12th stating that he has some new figures based on an estimate from Naylor and Breen. He said he’ll copy the estimate and forward it to Patty when he returns to Vermont on the 16th.
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class. This was approved and signed by the Selectboard.
Other Business
a. Selectboard – re: change in meeting times in March. Due to Town Meeting, the March meetings will be rescheduled to the 9th and 23rd. The Secretary will post the Warning.
The meeting adjourned at 7:37pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 9, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Sarah Gray, Dot Williamson, John Dutton, Mary Lee Stevens, Richard Stevens, Vern Haskins
AGENDA: Call to Order
Ancient Roads - re: proposed changes to certificate of highway mileage
Other Business
a Town Warning - re: approve and sign for posting
b. Rutland Superior Court - re: property appeals update
c. Town Buildings - re: water in basements on January 25th
d. Recycling - re: paper; update
Adjourn
Peter called the meeting to order at 6:00pm.
Ancient Roads - proposed changes to certificate of highway mileage. It was decided to discuss and vote on each road individually. With each road, Sarah was asked to outline what each mileage addition involved. Discussion followed which included clarification of their locations using maps and supporting documents included in each report. A copy of these reports are on file at the Town Clerk's Office. The results of the votes are as follows:
1. Jimmy Dean Road: Peter made a motion to acknowledge .39 miles of Jimmy Dean Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
2. Knight's Hill Road: Peter made a motion to acknowledge .47 miles of Knight's Hill Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
3. Bailey Road: Jerry made a motion to acknowledge 1.27 miles of Bailey Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Peter seconded. Vote 2 to 1. Adopted.
4. Rorison Hill Road: Peter made a motion to acknowledge .29 miles of Rorison Hill Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
5. California Road: Mark made a motion to post signs restricting the use of wheeled motorized vehicles except in the case of an emergency. This could be reviewed by the Town with permission of the Selectboard. Jerry seconded. Vote 2 to 1. Passed. Dot suggested the USFS place a gate past the land that is privately owned. Peter made a motion to acknowledge .21 miles of California Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
6. Townsend Brook Road: Peter made a motion to acknowledge .61 miles of Townsend Brook Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
7. Mayo Meadow Road: Peter made a motion to acknowledge .05 miles of Mayo Meadow Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
8. Gokey Road/Parmenter Loop: Peter made a motion to acknowledge 1.28 miles of Gokey Road/Parmenter Loop as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
Pittsfield Selectboard Special Meeting Minutes page 2
January 26, 2010
9. Fisk Road: Jerry made a motion to acknowledge .6 miles of Fisk Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Peter seconded. Vote 2 to 1. Adopted.
10. Mayo Meadow Extension: Peter made a motion to acknowledge 1.21 miles of Mayo Meadow Extension as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Added to this motion is that the road is to be used as it has been currently for the last decade, specifically for recreational purposes with no access by wheeled motorized vehicles. Jerry seconded. Vote 2 to 1. Adopted.
Other Business
a Town Warning - re: approve and sign for posting. The Warning was approved at the last meeting and was signed by all members tonight.
b. Rutland Superior Court - re: property appeals update. Patty said that Attorney Chris Sullivan will be handling the appeals to Superior Court.
c. Town Buildings - re: water in basements on January 25th. Patty said that there was water in both basements after Monday's rain. Water in the front of the Town Hall basement has dried, but water in the Town Office Building that came in along the northwest corner and north wall is still wet. She encouraged the Board not to ignore this problem. No action taken.
d. Recycling - re: paper; update. Mark said he hasn't been able to catch up with Jon Benson but would try again on Wednesday and report his findings to Patty.
The meeting adjourned at 8:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 2, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 2, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 19, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Suana Bicek, Sarah Gray, Dot Williamson, John Dutton
AGENDA: Call to Order
Approve Minutes
a. January 5, 2010 Regular Meeting
b. January 12, 2010 Special Meeting
Guests and Committee Reports
a. Suana Bicek - re: food drive
b. Sarah Gray – re: Ancient Roads update
Correspondence
a. Dayco Inc. - re: Insulation Proposal
b. Rutland Superior Court - re: Notice of Hearing
c. Rutland County Sheriff - re: 2009 Statistics and Town Report
d. The Association of Vermont Conservation Commissions - re: Tiny Grant Program 2010
e. 100 on 100 Relay - re: update on 2010 event
f. English, Carroll & Boe, P.C. - re: TH #11, Town of Chittenden
g. Brook Field Service - re: Emergency Shelter Generator grant information
h. VTrans - re: Letter of Intent for Vermont Country Inn, LLC for reconstruction of driveways
i. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Hoop Greenhouse Jurisdictional Opinion
j. TRORC - re: Pre-Disaster Mitigation Planning
k. VT District Environmental Commission #3 - re: Vermont Country Inn, LLC Hearing Recess Order #2 - #3W1024
l. Rutland County Housing Coalition - re: 2010 Vermont Point in Time Count
m. Center for Rural Studies - re: VT Broadband Mapping Initiative
n. Clean Energy Development Fund - re: (email) EECBG applicants
o. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Act 250 Application #3W1024
p. VT Secretary of State - re: 2010 Request for Proposals under the Help America Vote Act
Old Business
a. Town Office Building - re: (email) comments from architect Mark McManus
b. Citizen Concern/Complaint - re: dog problem in Our World
c. Recycling - re: paper
New Business
a. Appointment – re: Trustee of the Roger Clark Memorial Library
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, four events
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - Noel's Specialty Foods, two events
d. Gerald & Philip Puschel - re: donation of property to Town of Pittsfield
e. Selectboard - re: Selectboard Statement for Town Report
Pittsfield Selectboard Minutes page 2
January 19, 2020
Budget
a. Warning
b. Changes in Fund Balance and Comparative Balance Sheets
c. Revenues and Receipts
d. 2010 Budget
e. Budget Summary
f. Anticipated Tax Rate
g. Additional Assets
Adjourn
Peter called the meeting to order at 5:57pm. The Minutes of the January 5, 2010 Regular Meeting and January 12, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Suana Bicek - re: food drive. Suana explained that this was going to be a trial year in that just Stockbridge, Pittsfield, Bethel and Barnard are participating. If it proves successful then more towns will become involved next year. She said that she will make the copies and has some volunteers to help place them in Town Report. She also said that she would leave boxes at the Town Office Building and Fire House and then take them to Bethel. She asked again if the Town would donate the ream of paper. Sarah Gray offered to purchase the ream and donate it.
b. Sarah Gray – re: Ancient Roads update. Sarah has prepared a list of all the roads and that nine reports are finished. Mayo Meadow is still incomplete. The timeline for this project was reviewed and Peter asked if there were options available after the February 2010 deadlines. Sarah said there were but they are more involved. Peter said he would like to have that checked. Discussion. It was decided to hold a special meeting next week solely to address the ancient roads project and vote on them. The meeting will be held on Tuesday, January 26, 2010 at 6pm at the Town Clerk's Office. The Secretary will post the required Warning.
Correspondence
a. Dayco Inc. - re: Insulation Proposal. This proposal is for the Town Garage. The Board had previously asked George to obtain a second estimate for the project.
b. Rutland Superior Court - re: Notice of Hearing. This pertains to the property appeals for William C. Bullock, Jr. and five Desena related properties scheduled for Monday, February 8, 2010. Attorneys were discussed and Patty was asked to contact VLCT to see who they might suggest. Patty will report back to the Board. This will be kept on file at the Town Clerk's Office.
c. Rutland County Sheriff - re: 2009 Statistics and Town Report. In 2009, there were a total of 7 incidents/offenses, 1 arrest/offense, 74 tickets/violations, 23 traffic warnings/violations and a total of $11,758.00 collected in traffic fines. This information will be kept on file at the Town Clerk's Office.
d. The Association of Vermont Conservation Commissions - re: Tiny Grant Program 2010. This grant provides $250 - $500 grants available to local committees/groups. More information can be obtained at http://www.vlct.org/municipalassistancecenter/grants. No action taken.
e. 100 on 100 Relay - re: update on 2010 event. The event will take place on Saturday, August 28th. The letter explains their goal and what can be expected from the relay race organizers. It also explains how this event can help the town. The runners are expected to pass through Pittsfield between 3:40 - 6:30 PM. A response form confirming the Town's permission is included. Peter completed it and it will be returned.
Pittsfield Selectboard Minutes page 3
January 19, 2010
f. English, Carroll & Boe, P.C. - re: TH #11, Town of Chittenden. Enclosed is the Pre-Trial Stipulation and Order ordered by the Court on January 4, 2010. This will be kept on file at the Town Clerk's Office.
g. Brook Field Service - re: Emergency Shelter Generator grant information. Federal grant money is available for these generators. Applications are due by January 29, 2010. Brook Field Service would like to be involved in this project for the Town. No action taken by the Board.
h. VTrans - re: Letter of Intent for Vermont Country Inn, LLC for reconstruction of driveways. This highway permit application is for the reconstruction of the driveways to serve as two-way accesses, one to serve as a one-way exiting access, and establish turf between the drives. This has been reviewed and found to meet the requirements for work within the highway right-of-way. This highway permit application will be processed after copies of the Act 250 and/or local approvals, including all conditions, are provided to the Utilities & Permits Unit. This will be kept on file at the Town Clerk's Office.
i. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Hoop Greenhouse Jurisdictional Opinion. This is a copy of correspondence sent to the District 3 Environmental Commission. Vermont Country Inn desires to construct a number of additional improvements and structures that will be used exclusively for farming purposes. These improvements consist of: ten to fifteen hoop greenhouses, a composting area, pigpens, fencing for the purpose of hemming in livestock, a covered shed for cow manure, a cheese and root cellar, and an apiary. This correspondence will be kept on file at the Town Clerk's Office.
j. TRORC - re: Pre-Disaster Mitigation Planning. The draft set of actions to address priority hazards was reviewed by the Board. Enclosed is a memo for posting.
k. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Act 250 Application #3W1024. This is a copy of documentation dated January 7, 2010 sent to the District 3 Environmental Commission in response to the District Commission's Hearing recess Order dated November 24, 2009. This will be kept on file at the Town Clerk's Office.
l. VT District Environmental Commission #3 - re: Vermont Country Inn, LLC Hearing Recess Order #2 - #3W1024. The Commission recessed the public hearing on November 17, 2009 and issued a recess memo on November 24, 2009 allowing the Applicant 30 days to fine the requested additional information. The Applicant subsequently requested an extension until January 11, 2010 to file the information, which the Commission granted. The Commission has reviewed the additional submittals and finds that additional information is required. This document is dated January 15, 2010. This will be kept on file at the Town Clerk's Office.
m. Rutland County Housing Coalition - re: 2010 Vermont Point in Time Count. This is for the annual count of the homeless across Vermont. It is conducted over a 24-hour period starting January 27th from 6pm to January 28th at 6pm. A survey is enclosed which Peter will complete on behalf of the Selectboard.
n. Center for Rural Studies - re: VT Broadband Mapping Initiative. The primary goal of this group is to gather and validate information on the availability of broadband internet connections in Vermont. There is an online survey. Peter said he would take the survey on behalf of the Selectboard.
o. Clean Energy Development Fund - re: (email) EECBG applicants. Pittsfield was previously denied this grant. Efficiency Vermont may contact the Town to follow up on the application. Jerry took a copy of the memo and will see if he can contact them regarding any assistance they can provide to the Town.
p. VT Secretary of State - re: 2010 Request for Proposals under the Help America Vote Act. The maximum award per grant is $5,000.00 and is intended to help ensure that individuals with disabilities have access to polling places. Examples of items which may be included are paving parking areas, building ramps inside/outside buildings, building curb cuts, improving lighting and replacing door knobs with lever handles. Patty urged the Board to consider applying for this grant to improve lighting and replace door knobs. She said that the
Pittsfield Selectboard Minutes page 4
January 19, 2010
Town has applied for and received grant money in the past to purchase new computers for the Town Clerk and Assistant.
Old Business
a. Town Office Building - re: (email) comments from architect Mark McManus. The Board had asked Patty to contact Mr. McManus for a firmer estimate before proceeding to a bond vote. Mark McManus felt that he could have some builders look over the plans and come up with a better estimate. He added that the anticipated the cost for the contractors' estimates would be in the $1,000 - 2,000 range. Patty said that there was money for that and the Board approved the expense.
b. Citizen Concern/Complaint - re: (email) dog problem in Our World. John Bilunas asked that this email be passed onto the Board. It concerns a dog owned by Richard and Cathryn Peyton who own a home on Park Place. The dog has been reported as a nuisance by both John and neighbors Ken and Sally Hayes. Specific instances are mentioned in this correspondence. He is asking for the Board's assistance as the dog appears dangerous. Discussion. Patty said that Second Constable Doug Mianulli has been contacted and addressed the problem in the past with no positive result. The Board approved sending a letter fining the owner as the dog is unlicensed. Mark said he would speak with First Constable Tim Hunt and Patty said she would contact Doug about this next letter. The Secretary will send letters to both John Bilunas and Ken and Sally Hayes indicating their plan to follow up on this problem.
c. Recycling - re: paper. Mark said he would continue to try and speak with Jon Benson regarding this.
New Business
a. Appointment – re: Trustee of the Roger Clark Memorial Library. The Board of Trustees of the Roger Clark Memorial Library would like to nominate Traci Templeton as a Trustee to replace April Hayden. The Selectboard approved their request and the Secretary will send Traci a Letter of Appointment. Her term will expire at Town Meeting 2010.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, four events. These events include snowshoe tours on January 22 & 23, 2010 and January 29 & 30, 2010 at Riverside Farm, a rehearsal dinner party reception on February 19, 2010 at the Amee Farm, and a wedding party reception on February 20, 2010 at Riverside Farm. The Board approved these requests with the exception that the events occurring on February 19th and 20th conclude at 10pm. These changes were so noted on the requests.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - Noel's Specialty Foods, two events. These two events include a wedding on February 6, 2010 at Riverside Farm and a rehearsal dinner on March 5, 2010 at Riverside Farm. Both requests were approved by the Board.
d. Gerald & Philip Puschel - re: donation of property to Town of Pittsfield. They would like to donate their property located at 620 Route 100 to the Town to be used for conservation/recreational purposes or anything else that the Town deems appropriate. Discussion. The Board felt that this was something they did not want to do. The Secretary will send a letter to the owners thanking them for their offer.
e. Selectboard - re: Selectboard Statement for Town Report. Jerry has written this year's statement for Town Report and had emailed it to the other members. The Board approved the report and thanked Jerry for his efforts.
Budget
a. Warning
Article 10 (installation of fire alarm system) was discussed.
Pittsfield Selectboard Minutes page 5
January 19, 2010
b. Changes in Fund Balance and Comparative Balance Sheets
Patty explained how these figures are determined and their average for the last eight years.
c. Revenues and Receipts
These figures were reviewed.
d. 2010 Budget
Miscellaneous Expense
Tax Administration Software - $1,995.00
e. Budget Summary
School figures not available at this time.
f. Anticipated Tax Rate
The figures were reviewed and the anticipated Municipal tax rate was discussed. Without any Warned items approved - $.3996, with Warned item 7 - $.4192, with Warned items 7 & 8 - $.4289, with Warned items 7, 8 & 9 - $.4397, with Warned items 7, 8 ,9, & 10 - $.4431, and with Warned items 7 - 10 & Emergency Fund payback - $.4508. School figures were not available at this time.
g. Additional Assets
These were reviewed.
The Secretary was asked to make a note to discuss further paying back of the Emergency Fund when 2011 Budget meetings take place.
The meeting adjourned at 7:40pm.. The next Regular Selectboard meeting is scheduled for Tuesday, February 2, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 2, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 12, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Budget
a. Revenue and Receipts
b. 2010 Budget
c. Warning
Other Business
a. Town Buildings - re: snow removal
b. Town Report - re: food donation flier
c. Recycling - re: paper
d. Bethel/Royalton Solid Waste - re: invoices
Adjourn
Peter called the meeting to order at 6:00pm.
Patty presented handouts of the pages as they will appear in Town Report.
Budget
a. Revenue and Receipts
This was reviewed.
b. 2010 Budget
Other Services - The following were discussed. It was agreed that the Audit was going to be
necessary regardless of what else happens. Patty reviewed the timeline for the bond hearing, etc.. She added that it would be hard to find an accountant at this time of year who would be willing to do this. It was decided to provide 30 days to respond from the time the letter is sent out. The bond vote will most like take place in July. The Board asked Patty to speak with Architect Mark McManus for specifics in the process.
Audit - $2,250.00
Bond Counsel Opinion - $870.00
Other
Town Officer Education - decrease to $400.00
Furnace Replacement (Town Hall) - $5,442.00
Wages were reviewed and by a majority of the Selectboard there will be an increase of 2%.
c. Warning
The Select Board would like to have the meeting at the Fire House. Patty will check with Fire Chief Dave Colton to see if they will be willing to host the Town Meeting.
Article 9 was added for insulating the Town Garage - $11,000.00.
Article 10 was added for a fire alarm system for the Town Hall - $3,500.00.
Other Business
a. Town Buildings - re: snow removal. Someone to shovel snow is needed to maintain the Town Office Building and Town Hall after snow storms. This will be discussed at a future meeting.
b. Town Report - re: flier about food donation. Suana Bicek request information on where the Town Meeting will be held so there will be boxes available for donations. The Board agreed to providing the copy toner if Suana provides the paper for the flier.
Pittsfield Special Selectboard Minutes page 2
January 12, 2010
c. Recycling - re: paper. It has been learned that Stockbridge is having their paper/cardboard picked up. Discussion. Mark said he would speak with Jon Benson about Pittsfield also having the same.
d. Bethel/Royalton Solid Waste - re: invoices. Patty explained that there have been ongoing problems with the invoices. The individual slips are not always being sent to provide a way to check the accuracy of the invoices. She informed the Board that she has spoken with Del Cloud regarding this matter and is in hopes that the situation will improve.
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 5, 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Sarah Gray
AGENDA: Call to Order
Approve Minutes
a. December 15, 2009 Regular Meeting
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads update
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1383-1, Vermont Country Inn
b. VLCT - re: VLCT News January 2010
c. VT Dept. of Environmental Conservation – re: Project ID#WW-3-1771 Receipt of Application, Thomas and Jennifer Littlehales, 220 Emerson Way
d. VT Dept. of Environmental Conservation – re: Project Review Sheet WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way
e. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way
f. VLCT – re: (email) PACIF Financial Loss Coverage Primer
g. Clean Energy Development Fund – re: (email) Energy Efficiency and Conservation Block Grant (EECBG) project
h. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-0854-1, Richard W. Weir, Stonewood Crossing
i. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, correspondence to Paul Gillies and Pre-Trial Stipulation and Order
j. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, proposed Pre-Trial Stipulation and Order
k. VT Districts #2 and #3 Environmental Commission – re: Land Use Permit #3W1024-Vermont Country Inn, extension request
l. Marshall’s Alarm Service, Inc. – re: estimate for fire alarm installation
m. VLCT – re: VLCT 2010 Legislative Priorities
n. VLCT – re: New PACIF Grant Funding Program
o. BGNE – re: introduction to their insurance program
p. The Trust for Public Land – re: special print edition of online TPL Near You
q. VT Dept. of Taxes – re: Certified Equalized Education Property Value
r. George Deblon – re: (email) request to insulate Town Garage
s. Suana and Herb Bicek – re: (email) help for Food Bank
Old Business
a. Appointment – re: Zoning Board of Adjustment
Budget
a. Highway
b. General Fund
c. Warning
d. Meeting
Adjourn
Pittsfield Selectboard Minutes page 2
January 5, 2010
Jerry called the meeting to order at 5:55pm. The Minutes of the December 15, 2009 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads update. Sarah explained to the Board that they haven’t been able to finish the reports as John Dutton has been ill. She said the only critical one left is Mayo Meadow Road. She said that she became aware of some towns holding public hearings, but it is too late for Pittsfield to do so. She felt that a legal argument can be made for not holding one as all of the roads they have researched are not “clearly unobservable”. Clearly unobservable roads require a hearing. The deadline for the project is February 10th. She asked to be added to the February agenda so that the reports can be finalized. The Board thanked her and her committee for all their hard work on this project.
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1383-1, Vermont Country Inn. This project consists of a revision to the previously permitted parcel of 14.18 acres, for a bed & breakfast with no increase in design flow and for a 12.30 acre parcel across Route 100 for a multi use building. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
b. VLCT - re: VLCT News January 2010. No action taken by the Board.
c. VT Dept. of Environmental Conservation – re: Project ID#WW-3-1771 Receipt of Application, Thomas and Jennifer Littlehales, 220 Emerson Way. This project consists of the subdivision of property with existing single family residence on Lot #1 and a proposed single family residence on Lot #2. This will be kept on file at the Town Clerk’s Office.
d. VT Dept. of Environmental Conservation – re: Project Review Sheet WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way. This project consists of the subdivision of property with existing 3 bedroom single family residence on Lot #1 (175.8 acres) and a proposed 3 bedroom single family residence on Lot #2 (10.1 acres). This will be kept on file at the Town Clerk’s Office.
e. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
f. VLCT – re: (email) PACIF Financial Loss Coverage Primer. This memo explains bonding and crime coverages provided by PACIF.
g. Clean Energy Development Fund – re: (email) Energy Efficiency and Conservation Block Grant (EECBG) project. This email serves as notice that the Town of Pittsfield was not selected to submit a comprehensive application. Jerry said he would contact Efficiency Vermont to see what services they may be able to provide to the Town.
h. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-0854-1, Richard W. Weir, Stonewood Crossing. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, correspondence to Paul Gillies and Pre-Trial Stipulation and Order. This is a copy of correspondence sent to Christopher Murphy. This will be kept on file at the Town Clerk’s Office.
j. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, proposed Pre-Trial Stipulation and Order. This copy was sent to the scheduling clerk of Rutland Superior Court. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
January 5, 2010
k. VT Districts #2 and #3 Environmental Commission – re: Land Use Permit #3W1024-Vermont Country Inn, extension request. The Commission has granted the extension of time to respond to the recess order to January 11, 2010. Jerry said he will attend the hearing. This will be kept on file at the Town Clerk’s Office.
l. Marshall’s Alarm Service, Inc. – re: estimate for fire alarm installation. The estimate is for $3395.00 which includes installation and testing as well as permits and arranging the inspection by the VT State Inspector. This will be discussed with budget items.
m. VLCT – re: VLCT 2010 Legislative Priorities. Enclosed with this memo is a copy of 2010 Municipal Policies Priorities brochure.
n. VLCT – re: New PACIF Grant Funding Program. This program will help members pay for new safety and/or risk management equipment. This grant program awards a 50/50 match up to $5000.00 for specified equipment. This information will be forwarded to Fire Chief David Colton.
o. BGNE – re: introduction to their insurance program. No action taken by the Board.
p. The Trust for Public Land – re: special print edition of online TPL Near You. No action taken by the Board.
q. VT Dept. of Taxes – re: Certified Equalized Education Property Value. The 2009 equalization study has resulted in a Coefficient of Dispersion (COD) of 11.00% and a Common Level of Appraisal (CLA) of 93.97%. No Petition for Redetermination will be filed this year.
r. George Deblon – re: (email) request to insulate Town Garage. It was hoped that the Town would be able to receive a grant for weatherization, however this did not happen. George asks that the Board consider proceeding with the project as the end result will save money in heating costs. He said the heating energy savings will be 45% and the Town would see a payback in the investment in a little over seven years. George would like to work it into the budget or put it on the Warning as a line item. The Board would like to have George obtain an estimate from another company. In addition they would like to see if the current estimate can be locked in until after Town Meeting.
s. Suana and Herb Bicek – re: (email) help for Food Bank. Suana would like to present an idea that she was made aware of from Jim Burns of Stockbridge regarding adding a flier to the Town Report requesting that Town Meeting attendees bring a food item/s to donate to the Bethel Food Shelf. Discussion. The Board approved her request provided she obtain the copies and assist in stuffing the mailing.
Old Business
a. Appointment – re: Zoning Board of Adjustment. Jerry said he spoke with Erica Hurd who will consider this. This was tabled to the next meeting.
Other Business
a. Storage Unit – re: temperature. Patty said that the humidity in the unit dropped to single digits. After some research she lowered the temperature to 45 degrees to help compensate for the low humidity. Discussion of alternatives to this. Mark said he would check out the situation.
Budget
a. Highway
Expenses
Employee Benefits – Medical Insurance – increase to $7,647.36
b. General Fund
Expenses
Other Taxes – decrease to $7,606.37 estimated
Bonds & Insurance – VLCT Insurance Package – increase to $11,759.00
Pittsfield Selectboard Minutes page 4
January 5, 2010
Refuse – Solid Waste Charges – increase to $47,265.00
SW Management/Program Fee – decrease
Other Services – Ambulance – decrease to $23,267.00
Budget Disbursements – Historical Society – decrease to $400.00
Board of Listers – Marshall & Swift Licensing Fee – increase to $210.00
c. Additions to Budget
Storage unit rental - $2003.00
Smoke Alarm System - $3,395.00
Furnace replacement – $5442.00 – Table to next meeting
e. Warning – Patty handed out a draft of the Warning for the Board to look over.
d. Meeting – It was decided to meet on Tuesday, January 12th to finalize the budget. The Secretary will prepare a Warning for the meeting.
The meeting adjourned at 6:37pm.. The next Regular Selectboard meeting is scheduled for Tuesday, January 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 15, 2009
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Connie Mendell, Karen Butterhof-Waterworth
AGENDA: Call to Order
Approve Minutes
a. December 1, 2009 Regular Meeting
Guests and Committee Reports
a. Connie Mendell - re: liquor licenses
Correspondence
a. VLCT - re: VLCT News December 2009
b. Superior Court, Rutland County Court House - re: preliminary budget and annual budget meeting schedules
c. Superior Court, Rutland County Court House - re: 2010-2011 Rutland County Budget
d. Housing Trust of Rutland County - re: name change
e. Kenlan, Schwiebert, Facey & Goss, P.C. - re: change of address for Vermont Country Inn, LLC
f. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Notice of Appeal for five Desena properties
g. U.S. Dept. of Agriculture - re: Invitation for Comments Forest-Wide Non-Native Invasive Plant Control Project
h. Town Report/Town Meeting Time Line - re: for information purposes
i. NeighborWorks of Western Vermont - re: applying for DOE grant
j. Ingram Construction Corp. - re: Letter of Interest
k. Town of Bethel - re: Minutes of November 19. 2009 Alliance Solid Waste Advisory Committee meeting
l. Town of Pittsfield - re: appointment of Jerry Drugonis to represent Town at Vermont Country Inn Act 250 hearing
m. Mid Vermont Electric - re: estimate for fire alarm system
n. Countryside Lock & Alarm - re: fire alarm proposal
o. VLCT - re: invitation to luncheon
p. VT Dept. of Public Safety/Division of Fire Safety - re: construction permit
q. VT Dept. of Natural Resources - re: Project Review Sheet for replacement of Riverside Farm sign
r. VLCT - re: 2010 Vision Service Plan Renewal
s. Central Vermont Council on Aging - re: 2009 Annual Report
t. Timberline Events - re: plans for 2010 Green Mountain Relay
u. VT Agency of Natural Resources - re: 2010 Governor's Award applications
v. TRORC - re: Minutes of October 28, 2009 meeting
w. Town of Stockbridge - re: appointment of Mark Doughty to represent Town at Vermont Country Inn Act 250 hearing
x. VT Dept. of Environmental Conservation/Wastewater Management Division - re: receipt of application for project #WW-3-0854-1 (formerly WW-3-1765), Richard Weir, Stonewood Crossing Road #65
DATE: December 21, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Jon Benson
AGENDA: Call to Order
Approve Minutes
a. December 7, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Jon Benson - re: trash collection contract
Correspondence
a. VT Dept of Economic, Housing and Community Development - re: Village Center Designation Renewal for Pittsfield
b. Efficiency Vermont - re: "Better Buildings by Design 2011" conference
c. VLCT - re: VLCT News December 2010
d. VLCT - re: VT Association of Chiefs of Police luncheon
e. VLCT - re: subscription online Human Resource tools
f. Kenlan Schwiebert Facey & Goss, P.C. - re: Timothy Pins Act 250 Application
g. VT Dept. of Taxes - re: Certified Equalized Education Property Value effective 1/1/2011
h. VTrans - re: statutory obligations of reporting special weight limits for highways and bridges
i. American Red Cross - re: AEDs eligible for 2011 PACIF Grants
j. Robert Ball - re: Tim Pin's Act 250 Application (copy of letter to VT District Environmental Commission #3)
Old Business
a. Dog Concern - re: letter from Ken Hayes
New Business
a. Town Funds - re: request to open deposit accounts and change Assistant Treasurer's last name
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests by Constance Mendell's Occasions Catering, Inc. d/b/a The Village Porch
c. Green Up Day - re: Selection of Town Coordinator
Other Business
a. Town Report/Town Meeting - re: time line with various deadlines
b. Rutland County Sheriff - re: budget
c. Town Mileage - re: rate change
Budget
a. General Fund
Adjourn
Pittsfield Selectboard Minutes page 2
December 21, 2010
Peter called the meeting to order at 5:55pm. The Minutes of the December 7, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Jon Benson - re: trash collection contract. Jon presented a draft of his proposed contract for 2011. Recycling expenses would remain the same however trash collection would increase by approximately $7000.00 due primarily to increases to Workman's Compensation and Vehicle insurance. Discussion. Jon said he would have the contract typed up and mailed to the Board for their approval and signatures
Correspondence
a. VT Dept of Economic, Housing and Community Development - re: Village Center Designation Renewal for Pittsfield. This letter serves as formal notification that at its November 22, 2010 meeting, the Downtown Development Board found that Pittsfield's application met the statutory requirements and renewed the designation for Pittsfield. This will be kept on file at the Town Clerk's Office.
b. Efficiency Vermont - re: "Better Buildings by Design 2011" conference. This will be the region's premier design and construction conference, featuring interactive learning about building durability, efficiency and value. It will be held in Burlington February 9th and 10th, 2011. No action taken by the Board
c. VLCT - re: VLCT News December 2010. No action taken by the Board.
d. VLCT - re: VT Association of Chiefs of Police luncheon. This will take place on January 11th in Montpelier. No action taken by the Board.
e. VLCT - re: subscription online Human Resource tools. No action taken by the Board.
f. Kenlan Schwiebert Facey & Goss, P.C. - re: Timothy Pins Act 250 Application. This is applicant Timothy Pins' response to Robert Ball's letter filed with the District #2 Environmental Commission (this is a copy addressed to the Environmental Commission)
g. VT Dept. of Taxes - re: Certified Equalized Education Property Value effective 1/1/2011. Based on an Equalized Education Property Value of $101,909,000.00 the Coefficient of Dispersion is 9.14% and the Common Level of Appraisal is 99.55%. This will be kept on file at the Town Clerk's Office.
h. VTrans - re: statutory obligations of reporting special weight limits for highways and bridges.
This packet, addressed to George Deblon, explains Town Highway & Bridge Weight Restriction Filings and account creation instructions to gain access to the THR database. This information will be forwarded to the Road Commissioner.
i. American Red Cross - re: AEDs eligible for 2011 PACIF Grants. This information will be forwarded to Fire Chief David Colton for his review.
j. Robert Ball - re: Tim Pin's Act 250 Application (copy of letter to VT District Environmental Commission #3). This letter addresses his opposition to Tim Pins operating what he considers an illegal business in a residential neighborhood. This letter will be kept on file at the Town Clerk's Office.
Old Business
a. Dog Concern - re: letter from Ken Hayes. This letter dated December 21, 2010 asks for clarification of the Board's letter to him dated December 8th. The Secretary was asked to respond.
New Business
a. Town Funds - re: request to open deposit accounts and change Assistant Treasurer's last name. Patty needs to have Jessica's name on all Town accounts changed to Kuzma, as she recently married. In addition, she would like to open a federal tax deposit account and with money left in the HW Equipment Fund after the recent purchase of machinery, open a checking or money market account. The Board approved all the requests.
Pittsfield Selectboard Minutes page 3
December 21, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests by Constance Mendell's Occasions Catering, Inc. d/b/a The Village Porch. The first is a rehearsal dinner in the Back Room at the General Store on January 7, 2011 followed by a wedding at the Riverside Farm Red Barn on January 8, 2011. Both requests were approved by the Board.
c. Green Up Day - re: Selection of Town Coordinator. Marsha Hopkins served as Town Coordinator last year. The Secretary will contact her to see if she will be willing to serve in this capacity for 2011.
Other Business
a. Town Report/Town Meeting - re: time line with various deadlines. This provides information
shows the various deadlines beginning with the deadline for Town Report submissions on January 6, 2011 and ending with Town Meeting Day on March 1, 2011. It is for the Board's information.
b. Rutland County Sheriff - re: budget. Last year the Town budgeted $3,000.00 for patrol and speed enforcement. Only $216.00 has been spent. Discussion. The Board asked the Secretary to send the Sheriff a letter indicating their concern regarding the reduction of patrolling in the village. The Board would like to budget $3,000.00 again for next year but would like to have the Sheriff's assurance that a marked increase in services will be provided.
c. Town Mileage - re: rate change. The IRS mileage fee will decrease to $.51/mile for Town business use effective 1/01/2011.
Budget (compared to 2010 Budget)
a. General Fund
Income
Interest (Checking/CD's) - reduce to $2,500.00
Interest (Restricted Funds) - reduce to $2,800.00
Road Fines - reduce to $0
Expenses
Other Taxes
Rutland County Tax - reduce to $5,778.00
Bonds and Insurance
VLCT Insurance Package - increase to $12,636.00
Dues and Contributions
VLCT - increase to $1,106.00
VT Clerk & Treasurers Association - increase to $55.00
NeighborWorks - reduce to $100.00
Stagecoach (new this year requesting $320.00) - approved $200.00
American Red Cross (new this year requesting $250.00) - approved $100.00
Other Services
Legal - increase to $9,500.00
Ambulance - reduce to $23,109.00
Maintenance
Office Equipment - increase to $600.00
Town Office Building - reduce to $1,000.00
Town Hall - reduce to $5000.00
Band Stand - reduce to $1,000.00
Sand Shed - reduce to $0
Garage - increase to $425.00
Utilities - Town Hall
Electricity - increase to $2,000.00
Fuel - reduce to $3,500.00
Pittsfield Selectboard Minutes page 4
December 21, 2010
Utilities - Town Office Building
Electricity - increase to $1,500.00
Fuel - reduce to $3,500.00
Phone - reduce to $1,000.00
Utilities - Garage
Electricity - reduce to $600.00
Phone - reduce to $600.00
LP Gas - reduce to $2,300.00
Parks & Grounds
Labor - reduce to $2,000.00
Equipment Maintenance - reduce to $150.00
Supplies - reduce to $200.00
Postage - reduce to $1,300.00
Planning Commission
Printing - increase to $200.00
Budget Disbursements
ADA Fund - reduce to $0
Town Office Building Fund - reduce to $0
Capitol Projects
Town Garage Insulation Project - reduce to $0
Town Hall Fire Alarm System - reduce to $0
Town Hall Furnace - reduce to $0
Tax Administration Software - reduce to $0
Board of Listers
Postage - reduce to $150.00
Marshall & Swift License Fee - increase to $250.00
Storage Unit Rental - increase to $2,016.00
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 4, 2011 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 4, 2011
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 7, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bill Oren, Bob Quayle, George Deblon
AGENDA: Call to Order
Approve Minutes
a. November 16, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Bill Oren - re: application for Pawnbroker's LIcense
b. Bob Quayle - re: future of The Original Vermont Wood Products
c. George Deblon - re: Highway requests
Correspondence
a. Cmd. Sgt. Major Lou Lertola, Ret. - re: (postcard) property tax exemption increase for disabled veterans
b. Cmd. Sgt. Major Lou Lertola, Ret. - re: (letter) property tax exemption increase for disabled veterans
c. VT District #3 Environmental Commission - re: Hearing Recess Order and Memo #2, Timothy Pins
d. East Central Vermont CEDS Region - re: "Rolling out Broadband in East Central Vermont" workshop
e. VTrans - re: 2011 Municipal Park-and-Ride Grant Program
f. Chris Sargent (TRORC) - re: (email) VCDP grant application update
g. VT District #3 Environmental Commission - re: Land Use Permit 3W0948-B, Riverside Horse Farm, LLC, sign replacement
h. VT Center for Independent Living - re: Open House Celebrations
i. VAST - re: The VAST News
j. WRVA - re: 2011 Budget and Letter for Town Report
k. VT Secretary of State - re: Opinions December 2010
Old Business
a. Dog Concern - re: letter from Ken Hayes
Executive Session
New Business
a. Bill Oren - re: application for State Pawnbroker's License
Other Business
a. Town Report - re: deadline for submitting reports, financial records, etc.
b. Town Office Building Project - re: update
c. Selectboard Secretary - re: additional pay for meeting
Budget
a. Cemetery
b. Highway
Adjourn
Pittsfield Selectboard Meeting page 2
December 7, 2010
Peter called the meeting to order at 5:55pm.
The Minutes of the November 16, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bill Oren - re: application for Pawnbroker's LIcense. Bill introduced himself and explained that he would like to apply for a license to operate as a licensed pawnbroker. This application needs to be approved by the Selectboard. Bill went on to provide the Board with some information on his background. Peter said that the Board would discuss this later in the meeting and send a letter to him advising him of the Board's action.
b. Bob Quayle - re: future of The Original Vermont Wood Products. Bob said that he spoke with Joan Goldstein and it's his understanding that she is waiting for the Town to respond. He said that right now the company is making flooring and sheds but that some business decisions need to be made based on what the Town decides. He said that the grant money needs to be designated for a specific purpose (receivables, raw materials, etc.). Peter explained that the application period has expired and that the company would need to begin from the beginning with a business plan, public hearing, etc. Right now he feels that there is little support from the Town for this project. Peter recommended that Bob revamp the business plan before coming before the Board again. He suggested that Bob have a serious conversion with Joan Goldstein on this. It was suggested that Bob wait until after the holidays before approaching the Board. He was thanked for coming.
c. George Deblon - re: Highway requests. George discussed his request to purchase new tires for the grader. After discussion regarding the budget, George decided to wait on this. He then discussed the venting of the power washer to reduce the fumes in the garage now that it has been insulated. He said that Greg Martin can help him with this. The Board approved this project. George was asked to get a price and check into any grant money available for culverts for the replacement of the culvert at the intersection of Crossover Road and Upper Michigan Road. George said that he has constructed a conduit from the garage to the shed for electricity but needs an electrician to complete the project. The Board approved this.
Correspondence
a. Cmd. Sgt. Major Lou Lertola, Ret. - re: (postcard) property tax exemption increase for disabled veterans. This postcard asks that a Warning to increase the property tax exemption of disabled veterans be included at the 2011 Town Meeting. No action taken by the Board.
b. Cmd. Sgt. Major Lou Lertola, Ret. - re: (letter) property tax exemption increase for disabled veterans. This letter goes into a little more detail than the postcard. He asks that Pittsfield consider increasing the $10,000 exemption. A copy of a proper Warning is enclosed. No action taken by the Board.
c. VT District #3 Environmental Commission - re: Hearing Recess Order and Memo #2, Timothy Pins. The Commission has determined that Tim Pins' response to Item #2 of the Order is insufficient. They will allow the applicant 45 days from the date of this memo (Nov. 17, 2010) to provide the information regarding noise outlined in the first Hearing Recess Order. This will be kept on file at the Town Clerk's Office.
d. East Central Vermont CEDS Region - re: "Rolling out Broadband in East Central Vermont" workshop. This workshop was held on December 6th. No action taken by the Board.
e. VTrans - re: 2011 Municipal Park-and-Ride Grant Program. Pittsfield's application request has been selected for full funding. They request that they be notified of the acceptance of this award and upon receipt will forward a grant agreement for the Board's signatures. The
Pittsfield Selectboard Minutes page 3
December 7, 2010
grant is for $29,840.00. The Board unanimously accepted this award and VTrans will be notified.
f. Chris Sargent (TRORC) - re: (email) VCDP grant application update. As of last month the Village Designation was renewed and the Town Plan confirmed. Chris said he would keep the Board informed as things progress. No action taken by the Board.
g. VT District #3 Environmental Commission - re: Land Use Permit 3W0948-B, Riverside Horse Farm, LLC, sign replacement. The permittee is obligated by this permit to complete, operate and maintain the project as approved with conditions. This will be kept on file at the Town Clerk's Office.
h. VT Center for Independent Living - re: Open House Celebrations. Open House celebrations have been scheduled at various locations throughout the state. One will be held in Rutland on December 16th. No action taken by the Board.
i. VAST - re: The VAST News. No action taken by the Board.
j. WRVA - re: 2011 Budget and Letter for Town Report. This budget information will be included in Budget sessions
k. VT Secretary of State - re: Opinions December 2010. No action taken by the Board.
Old Business
a. Dog Concern - re: letter from Ken Hayes. Ken again requests that the Board enforce the Town's Dog Ordinance. The rewriting of the ordinance was discussed. It was decided to table this until the next meeting and Jerry offered to draft a revised ordinance. In the meantime, the Secretary was asked to send a letter to Ken explaining the Board's action and that they will keep him advised.
Executive Session
At 6:45pm Peter made a motion to close the regular meeting and enter into Executive Session for the purpose of discussing litigation concerns affecting the Town. Seconded by Jerry. At 6:58pm the Board adjourned from Executive Session and reopened the regular meeting.
New Business
a. Bill Oren - re: application for State Pawnbroker's License. Copies of the Vermont Statute pertaining to this as well as correspondence from VLCT were reviewed. It was decided to request a background check and a criminal record check from the State Police. Jerry felt that the First Constable should do this. Peter said he would contact Tim Hunt to take care of this.
Other Business
a. Town Report - re: deadline for submitting reports, financial records, etc. Patty said that the date would be January 6, 2011.
b. Town Office Building Project - re: update. Patty said that a full set of final plans have been received along with correspondence related to permitting.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing letters requesting material from various organizations for Town Report.
Budget
a. Cemetery
Income
Interest - reduce to $10.00
Dividends - reduce to $250.00
Expenses - keep the same except for:
Pittsfield Selectboard Minutes page 4
December 7, 2010
Wages - reduce to $3800.00
Materials (Gravel) - increase to $400.00 for road project
b. Highway
Expenses
Fuel
Gasoline - decrease to $50.00
Lubricants - decrease to $250.00
The meeting adjourned at 7:34pm. The next Regular Selectboard meeting is scheduled for Thursday, December 21, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 21, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Angelique Lee
AGENDA: Call to Order
Approve Minutes
a. October 19, 2010 Regular Selectboard Meeting
b. November 2, 2010 Special Meeting
c. November 11, 2010 Special Meeting
Guests and Committee Reports
a. Angelique Lee – re: WRVA Budget
Correspondence
a. Ken Hayes – re: dog issue
b. VLCT – re: New Scholarship Program and renamed Grant Program
c. VLCT – re: New Vision Provider for the 2011 VLCT Health Trust Renewal
d. VLCT – re: VLCT Health Trust Cost Saving Opportunity
e. VLCT – re: Health Advocate – New Member Benefit
f. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Sign Replacement Act 250 Amendment and Notice of Act 250 Application
g. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Act 250 Permit No. 3W0948, Notice of Act 250 Application
h. VT District Environmental Commission #3 – re: Act 250 Notice Minor Application for Riverside Horse Farm, LLC
i. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374, Revised Comments
j. Kenlan Schwiebert Facey & Goss, P.C. – re: Act 250 Application, Timothy Pins, Response to the Hearing Recess Order
k. Gifford Medical Center – re: ambulance service
l. TRORC – re: Minutes of September 22, 2010 Meeting
m. TRORC – re: Town Plan Approval and Confirmation of Municipal Planning Efforts
n. VLCT – re: Election 2010 – Issue Paper #7, Energy
o. VLCT – re: “Ethics and Municipal Land Use Officials” workshop
p. Timberline Events – re: 2011 Green Mountain Relay information
q. 100 on 100 Relay – re: 2011 Event
r. VLCT – re: “Preparing for a Successful Town Meeting” workshop
s. VT District Environmental Commission #3 – re: use of trail for snowmobiles
t. TRORC – re: renewal of Village Designation status
u. VLCT – re: VLCT News November 2010
Old Business
a. Recycling Center – re: status
b. Insurance – re: renewal
c. VCDP Grant – re: update
Other Business
a. Selectboard - re: meeting schedule
Executive Session
Pittsfield Selectboard Minutes page2
November 16, 2010
Adjourn
Peter called the meeting to order at 5:51pm.
The Minutes of the October 19, 2010 Regular Selectboard Meeting, November 2, 2010 Special Meeting, and November 11, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Angelique Lee – re: WRVA Budget. Angelique reviewed with the Board the budget and changes within WRVA. Highlighted were: no change in cost for next year, staff restructuring, local First Responders working with WRVA staff, decrease in calls and reimbursement, and nothing firm in regards to a proposed consortium with Gifford Hospital. She will forward copies of the detailed budget to Patty in preparation for budget meetings. The Board thanked her for her presentation.
Correspondence
a. Ken Hayes – re: dog issue. In his letter he requests an update from the Board on the issue with Peyton’s dog. Discussion. The Board asked the Secretary to send Ken a letter stating that the Sheriff felt a quality video of the dog on the Hayes’ property should be obtained and reviewed by the Board. More compelling documentation including a clear demarcation of the property line is needed.
b. VLCT – re: New Scholarship Program and renamed Grant Program. The PACIF Scholarship Program is designed to help members pay for specialized training that they otherwise couldn’t afford. In addition, the grant program that was introduced last year is now the PACIF Equipment Grant Program. No action taken.
c. VLCT – re: New Vision Provider for the 2011 VLCT Health Trust Renewal. The Health Trust has partnered with a new vision coverage provider, EyeMed, for the 2011 Health Trust renewal. Patty stated that the Town does not currently offer vision coverage. She also said that she recently attended a seminar on health benefits. The Board asked Patty to invite a representative of the Health Trust to attend a meeting so all benefits can be reviewed. George Deblon will also be invited to attend.
d. VLCT – re: VLCT Health Trust Cost Saving Opportunity. This memo addresses the reasons for the rate increase. No action taken.
e. VLCT – re: Health Advocate – New Member Benefit. This memo explains Health Advocate, Inc. and how they will help the Health Trust membership. No action taken.
f. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Sign Replacement Act 250 Amendment and Notice of Act 250 Application. This material addresses their application for replacement of the existing, unlighted free-standing sign for the Farm with a new unlighted, free-standing sign in approximately the same location with slightly larger dimensions. This will be kept on file at the Town Clerk’s Office.
g. Kenlan Schwiebert Facey & Goss, P.C. – re: Riverside Horse Farm, LLC, Act 250 Permit No. 3W0948, Notice of Act 250 Application. This includes a Notice of Act 250 Application regarding the sign replacement, which has been posted by the Town Clerk.
h. VT District Environmental Commission #3 – re: Act 250 Notice Minor Application for Riverside Horse Farm, LLC. This notes that Riverside Horse Farm, LLC has filed an application to replace an existing unlit sign with a new unlit sign with frame dimensions of approximately 10’ by 12’. The project is located on the corner of Route 100 and Tweed River Drive. No Hearing will be held unless on or before November 23, 2010, a party notifies the District Commission of an issue or issues requiring the presentation of evidence. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
November 16, 2010
i. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374, Revised Comments. Rich Kirn, Fisheries Biologist with the Agency’s Fish & Wildlife Department visited the property on Lower Michigan Road and concluded that there is very little opportunity for meaningful enhancement with plantings and instead suggests a permit condition to maintain the existing condition and prohibit future encroachments along the stream channels. This will be kept on file at the Town Clerk’s Office.
j. Kenlan Schwiebert Facey & Goss, P.C. – re: Act 250 Application, Timothy Pins, Response to the Hearing Recess Order. Responses regarding noise and truck traffic are presented and this will be kept on file at the Town Clerk’s Office.
k. Gifford Medical Center – re: ambulance service. A dinner meeting was held on October 26th at which time discussion was undertaken as to whether there were compelling reasons to change the present ambulance/hospital relationship. It was determined that there were important reasons to continue to discuss this and to open these talks and invite the entire District 8 area. This would include Valley Rescue, First Branch, and WRVA. No action taken by the Board.
l. TRORC – re: Minutes of September 22, 2010 Meeting. No action taken by the Board.
m. TRORC – re: Town Plan Approval and Confirmation of Municipal Planning Efforts. The Commissioners voted unanimously to confirm Pittsfield’s planning process effective November 2, 2010. This will be kept on file at the Town Clerk’s Office.
n. VLCT – re: Election 2010 – Issue Paper #7, Energy. This publication addresses various energy related issues as well as VLCT’s recommendations. No action taken by the Board.
o. VLCT – re: “Ethics and Municipal Land Use Officials” workshop. This workshop is designed for all local officials involved in land use planning, regulation, and development review. It will be held November 17th via Vermont Interactive Television. No action taken by the Board.
p. Timberline Events – re: 2011 Green Mountain Relay information. This event will be held on the third weekend in June. The Board was asked to reply with the enclosed postcard. The Board felt the date was fine and the postcard will be returned.
q. 100 on 100 Relay – re: 2011 Event. This event will be held on August 13, 2011. Enclosed was a map and expected time the race participants will be in Pittsfield. The Board had no objection to their using the Garage area as they have in the past. Peter signed the permission form and it will be sent.
r. VLCT – re: “Preparing for a Successful Town Meeting” workshop. This workshop is designed to assist local officials in conducting town meeting and will cover various stages of the meeting. It will be held on December 15, 2010. No action taken by the Board.
s. VT District Environmental Commission #3 – re: use of trail for snowmobiles. This is a copy of a letter addressed to Dot Williamson, Tweed Valley Travelers Snowmobile Club, from Linda Matteson, District 3 Coordinator. In it she discusses use of the existing farm road over the Amee Farm Property to provide a trail to the Swiss Farm Inn. She notes Condition 28 of the Act 250 Permit that was issued to the Vermont Country Inn which addresses noise. This will be kept on file at the Town Clerk’s Office.
t. TRORC – re: renewal of Village Designation status. This material contains a letter from the Selectboard, a copy of pertinent Minutes and a draft map containing no boundary changes. This will be kept on file at the Town Clerk’s Office.
u. VLCT – re: VLCT News November 2010. No action taken by the Board.
Old Business
a. Recycling Center – re: status. Jerry asked if there was any change in the Board’s previous objections as voiced in a prior meeting. The Board felt their objections remain the same. There are no resources currently available to man/maintain it. Jerry said he will speak with Doug Johnstone who presented the proposal.
Pittsfield Selectboard Minutes page 4
November 16, 2010
b. Insurance – re: renewal. Patty and the Board reviewed the results of the meeting that was held on November 2nd with Cindy Bouchard from VLCT and what changes should be made to the policy renewal. It was felt the only thing to add is the Veterans’ Memorial.
c. VCDP Grant – re: update. Peter said he has spoken with Joan Goldstein at GMEDC. The six-month window has closed. This means that if The Original Vermont Wood Products wishes to pursue this grant, they will have to start from the beginning. He said that Joan will be speaking with Bob Quayle about this.
Other Business
a. Selectboard - re: meeting schedule. December meetings will be held on December 7th and 21st.
At 6:15pm Peter made a motion to enter into Executive Session to discuss the Ancient Road litigation. Seconded by Mark.
The Board exited Executive Session at 6:22pm.
The meeting adjourned at 6:24pm. The next Regular Selectboard meeting is scheduled for Thursday, December 7, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 7, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
Date: November 11, 2010
Present for the Site Visit were Peter Borden, Jr., Mark Begin, Attorney Chris Sullivan, Robert Ashton, Attorney David Gurtman, Norm Smith, Donnalyn Burch, George Deblon, Jeff Hegewald, Martin McNamara, John Barrows, Mike Kennison
Peter called the meeting to order at 3:04pm and made a motion to enter into Executive Session to review maps and take a walking tour of the Jimmy Dean Road in question. Seconded by Mark. Participating in Executive Session were Peter, Mark, Attorney Chris Sullivan, Robert Ashton, Attorney David Gurtman, and Norm Smith. The parties adjourned from Executive Session at 4:03pm to move to the Town Office for public discussion.
The Selectboard reconvened at 4:15pm. Present were Peter Borden, Mark Begin, Patty Haskins, John Barrows, Mike Kennison, Sarah Gray, Robert Ashton, Norm Smith, and Attorneys Chris Sullivan and David Gurtman.
The Board reviewed the final plans for the new Town Office Building with Patty and they were unanimously approved.
Peter made a motion to enter into Executive Session at 4:17pm to discuss a possible resolution to the litigation. Seconded by Mark. Peter, Mark, and Attorney Chris Sullivan relocated to the basement. Executive Session adjourned at 4:19pm.
Peter opened the Public Meeting at 4:21pm. He stated that at this time the Selectboard has decided to leave a possible resolution to the litigation in the hands of the two attorneys. When a resolution has been finalized, then the settlement will be made public. Peter thanked everyone for coming.
The meeting adjourned at 4:22pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 16, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 16, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: 2 November 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Cindy Bouchard (VLCT)
AGENDA: Discussion of town’s insurance coverage
CALLED TO ORDER AT 10:00 AM by Jerry.
Cindy went over the insurance options available to the town of Pittsfield and a general discussion took place.
a plan will be considered at the next meeting of the Selectboard at which time necessary actions will be voted and acted upon.
ADJOURNED: 10:38 AM
Recorded by
Jerry Drugonis
Acting Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: 2 November 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Cindy Bouchard (VLCT)
AGENDA: Discussion of town’s insurance coverage
CALLED TO ORDER AT 10:00 AM by Jerry.
Cindy went over the insurance options available to the town of Pittsfield and a general discussion took place.
a plan will be considered at the next meeting of the Selectboard at which time necessary actions will be voted and acted upon.
ADJOURNED: 10:38 AM
Recorded by
Jerry Drugonis
Acting Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 19, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bob Quayle, Chuck Colton
AGENDA: Call to Order
Approve Minutes
a. October 5, 2010 Regular Selectboard Meeting
b. October 6, 2010 Special Meeting
Guests and Committee Reports
a. Bob Quayle - re: Original Vermont Wood Products grant update
Correspondence
a. VLCT - re: VLCT News October 2010
b. VTrans - re: 2010 Town Map
c. TRORC - re: Town Plan Review Public Hearing Notice
d. TRORC - re: Draft Pittsfield Town Plan Review and Public Hearing Notice
e. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374
f. VLCT - re: Election 2010 - Issue Paper #6, Water
g. VT District 3 Environmental Commission - re: Hearing Recess Order #3W1037, Timothy Pins
h. VT Secretary of State - re: Opinions October 2010
Old Business
a. Town Office Building - re: review revised floor plan
b. Ancient Roads - re: update from Attorney Sullivan
c. Clerk of the Works – re: interested parties
New Business
a. Town Roads/Highways - re: washout at end of Lower Michigan Road
b. Insurance - re: review of renewal policy
Other Business
a. Selectboard - re: change of November meeting
Adjourn
Peter called the meeting to order at 5:54pm.
The Minutes of the October 5, 2010 Regular Selectboard Meeting and the October 6, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Quayle - re: Original Vermont Wood Products grant update. Peter asked Bob to update the Board as to the status of the VCDP Grant and where things stand with his business. Bob said he wasn't sure at this time. He said that he has responded to GMEDC's request for information but hasn't heard anything from Joan Goldstein since. Right now production is slow. If they want to produce for large companies they need the grant to proceed. At this time they are constructing sheds for a Rutland company. No contracts are in place at this time with anyone. Peter explained the Town's concerns and Jerry presented some specific
Pittsfield Selectboard Minutes page 2
October 19, 2010
concerns that he had. The Board felt they would like to have Bob come back when GMEDC's Joan Goldstein can also attend. He agreed but added that he would be out of town for several weeks. It was decided to try to arrange the next meeting for Thursday, November 11th. Peter said he would contact Joan who in turn will get in touch with Bob. Bob was thanked for attending tonight's meeting and addressing the Board's concerns.
Correspondence
a. VLCT - re: VLCT News October 2010. No action taken by the Board
b. VTrans - re: 2010 Town Map. This map includes road changes reported this year. Town maps can also be viewed at: http://www.aot.state.vt.us/Planning/MapGIS/Town_Maps1.htm. These will be kept on file at the Town Clerk's Office.
c. TRORC - re: Town Plan Review Public Hearing Notice. This is a copy of the Town Plan Review Public Hearing Notice which will be published in two newspapers. It will also be posted in Town.
d. TRORC - re: Draft Pittsfield Town Plan Review and Public Hearing Notice. TRORC has reviewed the proposed Pittsfield Town Plan. They will present this Review to the full Board at their next monthly meeting on October 27th with the recommendation to approve the Plan. Also enclosed is the Public Hearing Notice that was published as a Legal Ad in the Valley News and Randolph Herald. This will be kept on file at the Town Clerk's Office.
e. VT Agency of Natural Resources - re: Timothy Pins Act 250 Application #3W10374. This correspondence pertains to a report by a fisheries biologist regarding the Michigan Branch and Act 250 impact. The Agency would like the applicant to complete a riparian management plan for the area involved. This will be kept on file at the Town Clerk's Office.
f. VLCT - re: Election 2010 - Issue Paper #6, Water. This publication addresses various water related issues as well as VLCT's recommendations. No action taken by the Board.
g. VT District 3 Environmental Commission - re: Hearing Recess Order #3W1037,Timothy Pins.
The Hearing was recessed pending submittal of information by the Applicant as outlined in the correspondence. This will be kept on file at the Town Clerk's Office.
h. VT Secretary of State - re: Opinions October 2010. No action taken by the Board.
Old Business
a. Town Office Building - re: review revised floor plan. Patty updated the Board on the specific changes the architect has made following the last meeting. A floor plan had been emailed to the Board prior to the meeting for their review. This was reviewed with questions and concerns raised. Patty added that Mark McManus would like to proceed with a final plan. It was decided that Patty would relay the Board's questions to Mark and then contact the Board via email with Mark's response.
b. Ancient Roads - re: update from Attorney Chris Sullivan. Patty said that she has been in contact with Attorney Sullivan who informed her that he has not received a settlement proposal yet. Right now he is waiting for a survey from Bob Ashton's attorney and when that arrives, he recommends that all parties make a site visit. Peter suggested possible times for this visit and Patty will pass this on to Chris and respond to the Board.
c. Clerk of the Works - re: interested parties. There was some discussion as to what the job would involve. Mark said that he would contact both Keith Hopkins and Don Flynn and invite them to the next meeting to discuss the position.
New Business
a. Town Roads/Highways - re: washout at end of Lower Michigan Road. It was brought to the Board's attention that a portion of the road beyond where Bruce Shaw lives needs some attention. A section of the road is collapsing into the river. Peter questions the Forest Service's involvement in the repair and maintenance. Mark said he would make a site visit and report back to the Board.
Pittsfield Selectboard Minutes page 3
October 19, 2010
b. Insurance - re: review of renewal policy. Patty said that this year there is a change in the wording regarding "property that's in the open." She explained what that meant. There was discussion as to what this could include and what value to attach. The Board felt that they would like to have VLCT come and meet with them to clarify the statement. Patty said that she would contact them and let the Board know via email when they can come.
Other Business
a. Selectboard - re: change of November meeting. Due to the election and Bob Quayle's schedule, the next meeting will be held on Thursday, November 11, 2010.
The meeting adjourned at 7:02pm. The next Regular Selectboard meeting is scheduled for Thursday, November 11, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 11, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING
JOINT MEETING RE: TOWN OFFICE BUILDING MINUTES
DATE: October 6, 2010
PRESENT: Mark McManus (Architect), Patricia Haskins (Town Clerk), Mark Begin, Jerry Drugonis (Selectboard), Susie Martin (Library), Chuck Colton, Henry Hotchkiss (Building Committee), Martha Beyersdorf, Donald Flynn (Listers)
AGENDA: Call to Order
Architect Report
Other Business
Adjourn
Jerry called the meeting to order at 6:05pm.
Architect Report:
Mark McManus reviewed the design plans floor by floor with those present. These included:
The Addition:
· The addition has become a little wider and longer, which provides a little more room in the vault.
· Mark presented another thought for the addition, in which the addition is repositioned by 2’. The advantages to this would be that the entrance would come in at grade level, provide a slightly larger lobby, and better accessibility to the basement and second floor. This would eliminate the ramp. The lula should still be able to be used vs. an elevator. Discussion of moving the lula to the addition but it was noted that the roof would need to be raised to accommodate that. Patty expressed concern about her need for extra space which would be available if the lula were moved. Mark said he would look at options. This idea seemed to be agreeable with those present.
The Library:
· The landing on the library level will be a little wider for fire safety codes.
· Susie asked if a sink could be installed, which would be located over the kitchenette are in the Town Clerk’s Office below. Mark noted this.
The Exterior:
· Mark felt that the front doors should be replaced with insulated ones. The moldings would be disturbed as little as possible. Window options were discussed. He will be having window specialists come and make recommendations keeping the historical aspect in mind. The windows will be removed from the back of the building and reused as needed. Energy efficiency is a high priority. Forms of insulation that will be used were discussed.
Cross Sections:
· These drawings were reviewed.
Structural Drawings and Framing Plans:
· The hope is to keep as much of the structure intact as possible. The roof and bell tower will most likely not have to be removed as originally thought. The structural engineer will be looking things over again. The broken truss was the biggest concern.
Plumbing:
· These show the water and waste supply design plans.
Pittsfield Selectboard Special Meeting page 2
October 6, 2010
Mechanical Drawings:
· There will be positive ventilation in the basement with hot water baseboard heat.
· The main level will have HW baseboard heat and mini-splits. These aren’t the most cost effective but are the way to go with the existing building. Efficiency Vermont will provide rebates for these. This is the latest technology and includes less duct work, are quiet, less obtrusive, and have individual controls for each area.
Component and BTU Ratings:
· The power will be coming into the building underground. Three-phase from the road would be costly.
Demolition Plan:
· This was explained.
Power Supply Plan:
· These plans include electrical outlets, phone jacks, computer hook-ups, etc.
Lighting Plan:
· The various lighting fixtures were explained. These will be coordinated with Efficiency Vermont.
Fire Alarm:
· This includes smoke, heat, rate of rise, and low temperature alarms. A security system was discussed.
Mark asked if a generator would want to be considered. It can be an option in the bidding. The building could be made “generator ready.” He noted that grants are available for generators. He felt the Town should definitely consider this.
Mark said that he still has some things to finish up, so there is still time for additional input. He said he will make a set of plans with the additional changes and provide a set of plans to be kept at the Town Office for review.
Mark said it is looking more like a spring start for the project.
Drainage and foundation issues were discussed.
Patty added that the Park-and-Ride Grant meeting is scheduled for Thursday, October 7th. Mark suggested that she show them the design plans and answer any questions they may have.
Patty also said that she contacted Bob Giroux at the Vermont Bond Bank and advised him of the probable delay and whether this could cause a problem with the Bond. He stated that Pittsfield has three years to spend the bond proceeds. Surveys are periodically sent out requesting status reports. He also advised contacting the Town’s bond counsel and informing him of the delay. She said she contacted Jack Facey with this information.
This portion of the meeting was concluded. The Selectboard remained.
Other Business:
· Request to Cater Malt and Vinous Beverages & Spirituous Liquors, Constance Mendell’s Occasions Catering d/b/a The Village Porch, a Mixer at the Amee Farm on October 16, 2010 from 5pm to 11pm. The Board approved this request.
Pittsfield Selectboard Special Meeting page 3
October 6, 2010
The meeting adjourned at 7:35pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 19, 2010
_______________________________________
Peter Borden, Jr., Chair
______________________________________
Mark Begin
______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 5, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Kristin Higgins, Jim LaCroix, George Deblon, Doug Johnstone
AGENDA: Call to Order
Approve Minutes
a. September 21, 2010 Regular Selectboard Meeting
b. September 28, 2010 Public Hearing Minutes
Guests and Committee Reports
a. Kristin Higgins and Jim LaCroix – re: Bridge 24 Local Concerns Meeting
b. Doug Johnstone – re: recycling
Correspondence
a. VLCT – re: Election 2010 – Issue Paper #4, Public Safety
b. VLCT – re: Election 2010 – Issue Paper #5, Health Care
c. VT Coalition of Municipalities – re: Invoice for Membership Dues
d. VLCT – re: 2011 VLCT Health Trust Renewal
e. VLCT – re: “Planning and Zoning Forum” workshop
f. VT Tennis Court Resurfacing – re: (email) recreation court maintenance
g. TRORC – re: Required Town Highway Signage Upgrades: Retroreflectivity and Breakaway Sign Posts
h. TRORC – re: Highway Construction, Maintenance, and Repair
i. Cassie Lee – re: request for library space
Old Business
a. Clerk of the Works – re: interested parties
b. Town Office (Town Hall) – re: cleaning update
New Business
a. Private Roads – re: sign reported missing
b. Act 250 Hearing/Tim Pins – re: report
c. Town Property/Equipment – re: Town Highway equipment report
c. Town Roads/Highways – re: road report following last week’s heavy rain
Executive Session
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the September 21, 2010 Regular Selectboard Meeting and the September 28, 2010 Public Hearing Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kristin Higgins and Jim LaCroix – re: Bridge 24 Local Concerns Meeting. Kristin introduced herself as the VTrans Structures Project Manager and Jim as the Design Engineer for this project. Bridge 24 is located just south of the Town Garage. They provided an overview of the project with the aid of a slide presentation followed by a question and answer period. She pointed out that because this is located on a State highway. There is no Local Share involved. Major concerns would be the relocation of utilities and maintenance of traffic. Three
Pittsfield Selectboard Minutes page 2
October 5, 2010
project scenarios were presented and discussed. These included: 1) road closure, 2) phase construction (one half of the bridge constructed with other half open to traffic, followed by the reverse), and 3) construction of a temporary bridge. It was anticipated that this project would begin in January 2011 with preliminary reports followed by permitting with construction occurring in 2013-14. She said that she would be contacting the Town in January with an Alignment Study presentation. Both Kristin and Jim were thanked for coming and presenting the project.
b. Doug Johnstone – re: recycling. Doug said that he feels the Town should be doing a better job with recycling and proposed having a compartmentalized/mainstream dumpster placed at the Town Garage. Casella or another company could be contacted to come on a scheduled basis or when called. He said he wasn’t sure what arrangement the Town has with Jon Benson of Benson’s Rubbish Removal. Peter said that currently there is no recycling pickup for a few months due to health issues with Jon and his lack of personnel available to pickup recycling but that it should be resuming next month. He also said that in the past when this issue has been presented that concern was expressed about people taking advantage of the receptacles to deposit their trash, which would attract animals and create a mess. Doug thought that this might be something that could be brought up at Town Meeting. Peter said that the Board would consider his idea and thanked him for attending tonight.
Correspondence
a. VLCT – re: Election 2010 – Issue Paper #4, Public Safety. This publication addresses various public safety related issues as well as VLCT’s recommendations. No action taken by the Board.
b. VLCT – re: Election 2010 – Issue Paper #5, Health Care. This publication addresses various health care related issues as well as VLCT’s recommendations. No action taken by the Board.
c. VT Coalition of Municipalities – re: Invoice for Membership Dues. It was decided earlier not to contribute this year. No action taken by the Board.
d. VLCT – re: 2011 VLCT Health Trust Renewal. This memo outlines changes to the plan this year, which include changes affecting emergency room, out-patient, and in-patient deductibles as well as a Pharmacy Step-Therapy program. No action taken by the Board.
e. VLCT – re: “Planning and Zoning Forum” workshop. This program to be held on October 28, 2010 is designed to offer participants a chance to discuss pressing issues in municipal planning and zoning with officials from across the state. No action taken by the Board.
f. VT Tennis Court Resurfacing – re: (email) recreation court maintenance. This company offers free site evaluations and estimates. No action taken by the Board.
g. TRORC – re: Required Town Highway Signage Upgrades: Retroreflectivity and Breakaway Sign Posts. A new Federal Highway Administration rule requires that towns must develop a program to inspect and upgrade roadway signs. All signs along public roads must meet the new retroreflectivity sign standards, which increase the amount of light bouncing off of the signs making them easier to read at night. Sign posts must now be designed to “breakaway” when hit by a vehicle. Key compliance dates are noted. Local governments will also be required to regularly update their inventory and upgrade signs in order to maintain compliance. TRORC has been working with various agencies on how to best assist towns in meeting these new requirements. Information on Frequently Asked Questions is included. This correspondence will be forwarded to the Road Commissioner.
h. TRORC – re: Highway Construction, Maintenance, and Repair. Act 110 of the 2010 Legislative session requires VTrans to work with municipal representatives to “”revise the agency’s current recommended Town Road and Bridge Standards to include a suite of practical and cost-effective Best Management Practices in order to address pollution caused by transportation-related stormwater runoff.” A draft document with proposed changes to the
Pittsfield Selectboard Minutes page 3
October 5, 2010
current Town Road and Bridge Standards is included along with a request to review it and make comments. No action taken by the Board.
i. Cassie Lee – re: request for library space. Her letter expresses her disappointment that the Board denied the Library’s request to use a portion of the Town Hall basement as a temporary library while the Town Office Building undergoes renovation.
Old Business
a. Clerk of the Works – re: interested parties. Don Flynn has expressed an interest in the position and Keith Hopkins’ name has also been brought up. The Board asked that they both be invited to the next meeting to meet with the Board.
b. Town Office (Town Hall) – re: cleaning update. Jess provided a cleaning and the Board noted that it was a nice job. She will continue as her previously presented proposal outlined.
New Business
a. Private Roads – re: sign reported missing. It has been reported that the sign for Northern Exposure Road has been stolen. Discussion. The Secretary will contact George regarding any change in sign replacement costs and send letters to property owners affected by this sign as well as signs reported missing last year explaining the Town’s policy on private road sign replacement and how to obtain new ones.
b. Act 250 Hearing/Tim Pins – re: report. Jerry said that he attended the Hearing as a representative of the Selectboard. He reported that there were a few concerns from neighboring properties regarding noise. Previously the Board has indicated that they had no objection to the application as presented. Jerry asked the Secretary to send a letter to Linda Matteson introducing Jerry as the appointed representative to this meeting and noting the Board’s recommendation.
c. Town Property/Equipment – re: Town Highway equipment report. Road Commissioner George Deblon stated that a lot of the Town’s Highway equipment is old. He cited that the plow for the Ford is twelve years old and the tailgate sander on the International is fourteen years old. Both need to be replaced. He said that he obtained costs for their replacement from H.P. Fairfield. He said a new plow could be purchased for $6,950.00 and the tailgate sander could be replaced at a cost of $3,675.00. They will give a trade-in allowance of $750.00 for the plow. Both pieces would cost $9.875.00. The Highway Equipment Fund CD matures this month and there is enough to cover the cost. Discussion. The Board approved the expenditure. George noted that he is still waiting for the new grader which at last report was due for delivery in early October
d. Town Roads/Highways – re: road report following last week’s heavy rain. George reported that most roads handled the heavy rains well with the exception of a 15” culvert on Hawk, which needs to be replaced. He added that Liberty Hill Road, which has had problems in the past, did pretty well.
Peter closed the Regular Meeting at 6:44pm.
Jerry made a motion to enter into Executive Session to discuss Ancient Roads and the VCDP Grant. Seconded by Peter. The motion passed
The Board entered into Executive Session at 6:44 and exited from Executive Session at 6:58pm.
The Secretary was asked to send a letter to The Original Vermont Wood Products Company inviting them to the next meeting to update them on the status of their application for the VCDP Grant.
Pittsfield Selectboard Minutes page 4
October 5, 2010
The meeting adjourned at 6:59pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD PUBLIC HEARING MINUTES
DATE: September 28, 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Public Comments re: proposed revision of Pittsfield Town Plan
Vote on Revision of Pittsfield Town Plan
Executive Session
Adjourn
Mark called the Public Hearing to order at 6:02pm.
There were no public comments. Mark made a motion to close the Public Comments portion of the meeting. Seconded by Jerry. Motion passed.
Jerry made a motion to approve the Revision of the Pittsfield Town Plan as written. Seconded by
Mark. The motion passed. Jerry asked the Secretary to send a letter to TRORC advising them that the Selectboard approved the Revised Pittsfield Town Plan as written.
Mark closed the Public Hearing at 6:05pm.
Jerry made a motion to enter into Executive Session to discuss the pending VCDP Grant. The motion passed.
The Board entered Executive Session at 6:05pm and exited from Executive Session at 6:06pm.
The meeting adjourned at 6:06pm. The next Regular Selectboard meeting will be held on Tuesday, October 5, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 5, 2010
_______________________________________
Peter Borden, Jr., Chair
_
______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 21, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Jeff Hegewald
AGENDA: Call to Order
Approve Minutes
a. September 7, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Jeff Hegewald - re: Ancient Road interest
Correspondence
a. Ken Hayes - re: continued dog concern
b. Pittsfield Planning Commission - re: draft of proposed Town Plan
c. VT Districts #2 & #3 Environmental Commission - re: Administrative Land Use Permit Amendment #3W0405-B/Colton and Tweed Valley Travelers Snowmobile Club
d. VLCT - re: VLCT Unemployment Insurance Trust 2010 Annual Meeting
e. English, Carroll & Boe, P.C. - re: Town Highway #11, Town of Chittenden
f. Cartographic Associates, Inc. - re: Query Manager Online
g. VT Dept. of Environmental Conservation - re: WW-3-1729-R, Replaced failed system extension, John and Suzanne McGarry
h. Visiting Nurse & Hospice of Vermont and New Hampshire - re: thank you
i. VTrans - re: 2011 Municipal Park-and-Ride Grant Program review
j. Rutland Mental Health Services - re: request for support
k. VLCT - re: Election 2010 - Issue Paper #1, Transportation
l. VLCT - re: Election 2010 - Issue Paper #2, Education Funding
m. VLCT - re: Election 2010 - Issue Paper #3, Land Use
n. VT Secretary of State - re: Opinions September 2010
o. Long Trail Engineering, P.C. - re: #3W1037, Timothy Pins
p. TRORC - re: Next "Regular" Commission Meeting Proposed Agenda
q. VT Districts #2 & #3 Environmental Commissions - re: Act 250 Notice, Application and Hearing, #3W1037, Timothy Pins, dba Pins Fabricating Systems, Inc.
r. Kulig & Sullivan, P.C. - re: invoice for legal services
Old Business
a. Citizen Concern/Complaint - re: problem with trash pickup
b. VCDP Grant for The Original Vermont Wood Products - re: update
New Business
a. Town Office Building - re: removal of items in building
b. Town Office (Town Hall) - re: cleaning
c. Town Roads/Highways - re: gravel proposal
d. Town Funds - re: Highway Equipment Fund
Adjourn
Peter called the meeting to order at 5:53pm.
The Minutes of the September 7, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
September 21, 2010
Guests and Committee Reports
a. Jeff Hegewald - re: Ancient Road interest. Jeff said that he only recently became aware of the issue with the Jimmy Dean Brook ancient road issue. As he is a property owner on Hadley Lane, he was interested in what the status of the road was and expressed concern for its future and a bridge that needs repair. The Board reviewed what has been happening and said that at this time the situation is pending. The Board said that concerned parties would be notified when the situation is resolved.
Correspondence
a. Ken Hayes - re: continued dog concern. This correspondence from Ken addresses Mr. Peyton's continued non-compliance. He also sent a video of the dog in question to the Town Clerk. The Board reviewed the video. Discussion. It was decided to invite the Sheriff to a meeting to review the video and discuss the issue. The Secretary was asked to send Ken a letter letting him know what the Board plans to do.
b. Pittsfield Planning Commission - re: draft of proposed Town Plan. A copy was provided to each Board member in preparation for next week's public hearing regarding this document.
c. VT Districts #2 & #3 Environmental Commission - re: Administrative Land Use Permit Amendment #3W0405-B/Colton and Tweed Valley Travelers Snowmobile Club. This is a copy of a permit which incorporates the Stream Alteration Permit to allow stabilization of approximately 200 linear feet of streambank with stone fill located on the Tweed River in the area of the VAST snowmobile trail (Route 100 Corridor). The project site is located at 1697 Route 100. This will be kept on file at the Town Clerk's Office.
d. VLCT - re: VLCT Unemployment Insurance Trust 2010 Annual Meeting. Pertinent information regarding this meeting, which will be held on October 7th in Essex Junction, and proposed agenda are outlined. No action taken by the Board.
e. English, Carroll & Boe, P.C. - re: Town Highway #11, Town of Chittenden. For information purposes, an email dated September 12, 2010 from Chris Murphy is enclosed. This will be kept on file at the Town Clerk's Office.
f. Cartographic Associates, Inc. - re: Query Manager Online. This is an introduction to an interactive cloud-based GIS mapping service for municipalities. Contact information is provided if further information is requested. No action taken by the Board.
g. VT Dept. of Environmental Conservation - re: WW-3-1729-R, Replaced failed system extension, John and Suzanne McGarry. A permit was issued for the replacement on 6/29/10. The construction completion date was 9/15/10. The project hasn't been completed and the engineer is requesting an extension until 11/12/10. The request is acceptable and the extension is granted. This will be kept on file at the Town Clerk's Office.
h. Visiting Nurse & Hospice of Vermont and New Hampshire - re: thank you. This letter thanks the Town for its recent check in support of home health and hospice services. This money was approved at Town Meeting.
i. VTrans - re: 2011 Municipal Park-and-Ride Grant Program review. Wayne Davis and Sue Scribner will be in Pittsfield on October 7, 2010 from 9:45 - 10/05am for the purposes of reviewing the site and application for this grant. Mark said he would attend on behalf of the Board.
j. Rutland Mental Health Services - re: request for support. This year's contribution has been sent to them. The contribution was approved at Town Meeting.
k. VLCT - re: Election 2010 - Issue Paper #1, Transportation. This publication addresses various transportation related issues as well as VLCT's recommendations. No action taken by the Board.
l. VLCT - re: Election 2010 - Issue Paper #2, Education Funding. This publication addresses various education funding issues along with VLCT's recommendations. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
September 21, 2010
m. VLCT - re: Election 2010 - Issue Paper #3, Land Use. This publication addresses various land use issues along with VLCT's recommendations. No action taken by the Board.
n. VT Secretary of State - re: Opinions September 2010. No action taken by the Board.
o. Long Trail Engineering, P.C. - re: #3W1037, Timothy Pins. This correspondence is a copy sent to Linda Matteson, District 3 Coordinator, responding to concerns generated by her. This discuss noise, the wastewater disposal system, floodplain concerns, primary agricultural soils, and construction of the heated shop. This will be kept on file at the Town Clerk's Office.
p. TRORC - re: Next "Regular" Commission Meeting Proposed Agenda. The meeting is scheduled for September 22nd. Jerry said he plans to attend.
q. VT Districts #2 & #3 Environmental Commissions - re: Act 250 Notice, Application and Hearing, #3W1037, Timothy Pins, dba Pins Fabricating Systems, Inc. A public hearing is scheduled for October 5, 2010. The site visit will begin at 9:30am at the property on Lower Michigan Road immediately followed by a hearing at the Pittsfield Town Hall. Jerry said he would attend
r. Kulig & Sullivan, P.C. - re: invoice for legal services. Discussion. The invoice was approved for payment.
Old Business
a. Citizen Concern/Complaint - re: problem with trash pickup. Jerry said that he made a site visit and noted that the property does not look occupied. He recommended having a trash shed with some method of denoting whether or not there is trash needing pickup. Discussion. The Secretary will send a letter to the property owners advising them of the Board's recommendation and a copy of the letter will be sent to Jon Benson, Benson's Rubbish Removal. Patty added that she has been unable to reach Jon by phone or leave him a message regarding this.
b. VCDP Grant for The Original Vermont Wood Products - re: update. Peter said that he has spoken with Joan Goldstein, GMEDC's Executive Director, and the grant writer for this business. Serious concerns have been expressed. Peter said that she has indicated that she is not comfortable submitting the grant application in its current form. Peter said he wasn't sure what the status of the application is at this time.
New Business
a. Town Office Building - re: removal of items in building. Patty said that there are items
that need to be moved, stored, or purged. These include a number of old school desks in the attic, a fireproof filing cabinet, an upright piano, tables and chairs, Historical Society material, etc. Mark recommended taking an inventory of what is there to determine what the best course of action is. The Board said they would go over after the meeting adjourns and look at what needs to be addressed.
b. Town Office (Town Hall) - re: cleaning. Patty said that Trish Spencer has taken another job and is no longer available to clean the office. She said she has spoke with a few other people but has not been able to find anyone. She did note that Jess, her new assistant, has expressed interest and prepared a proposal for the Board to review. There was discussion of what would be involved. It was decided to have Jess do a full cleaning now and make an evaluation as to whether her proposal could be accepted for future work.
c. Town Roads/Highways - re: gravel proposal. Mark said that Road Commissioner George Deblon would like to use the extra money in the Highway Budget for the purchase of gravel to work on Upper Michigan Road. Mark recommended that George use only half of the surplus. The Board agreed.
d. Town Funds - re: Highway Equipment Fund. Patty said that the fund has matured and explained that she put $42,5000 of it in a 7 day CD so it would be available for the grader purchase. The remainder of the funds were put into a longer term CD for the additional interest.
Pittsfield Selectboard Minutes page 4
September 21, 2010
The meeting adjourned at 6:43pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 5, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 5, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 7, 2010
PRESENT: Peter Borden, Jr., Jerry Drugonis, Tom Macaulay, Suana Bicek, Cassie Lee, Sarah Gray, Sean Lee, Chris Sargent, Arnold Johnson, Jennifer Howard
AGENDA: Call to Order
Approve Minutes
a. August 3, 2010 Regular Selectboard Meeting
b. August 25, 2010 Joint Meeting
Guests and Committee Reports
a. Tom Macaulay - re: ECFiber.net update
b. Cassie Lee - re: Library request
c. Planning Commission - re: Town Plan
d. Sean Lee - re: request to film Town Office Building Project
e. Chris Sargent - re: Village Designation
Correspondence
a. NeighborWorks of Western Vermont - re: thank you
b. WRVA - re: Monthly Appropriation for Emergency Services
c. Low Sodium Made Easy - re: request for recipes
d. VT Center for Independent Living - re: thank you
e. George D. Aiken Resource Conservation & Development Council - re: thank you
f. Cassie Lee - re: Library request (see Guests and Committee Reports - b)
g. John P. O'Donohue - re: Keyes Road
h. VT Agency of Natural Resources - re: Permit #SA-5-9017 Tweed River, Bank Stabilization for Colton Enterprises, Inc.
i. VLCT - re: Candidate Forum Tool Kit
j. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Act 250 Application for Tim Pins
k. VT Districts #2 and #3 Environmental Commission - re: Act 250 Application #3W1037 for Tim Pins
l. TRORC - re: Letter of Support for Route 100 Scenic Byway Committee
m. Steve Borgerson - re: (email) Clerk of the Works position
n. VLCT - re: draft of 2011 VLCT Municipal Policy
o. Chris Sargent - re: TRORC issues (see Guests and Committee Reports - e)
p. Ralph Cameron - re: (email) Clerk of the Works position, two emails
q. VT Secretary of State - re: Opinions Summer 2010
r. VLCT - re: VLCT News August/September 2010
s. New England Air Quality Testing - re: services available
t. VLCT - re: Chain Saw Safety Training 2010 workshop and 2010 Stevens Advanced Driver Training
u. Cmd Sgt Major Lou Lertola, Ret. - re: Vermont's disabled veterans
v. Park House - re: thank you
w. VT Dept. of Taxes - re: Letter of Agreement for Computer Appraisal Services
Old Business
a. Kulig & Sullivan, P.C. - re: Ancient Road issue
b. Town Office Building - re: Clerk of the Works position
c, VCDP Grant for The Original Vermont Wood Products - re: update
d. Library – re: request to use Town Hall basement
Pittsfield Selectboard Minutes page 2
September 7, 2010
New Business
a. Liquor/Tobacco License - re: Roger and Joyce Stevens (Pitt-Stop)
b. Citizen Concern/Complaint - re: problem with trash pickup pickup
c. Citizen Concern/Complaint - re: John O'Donohue/Keyes Road
Other Business
a. Selectboard Secretary - re: additional pay for meeting
Adjourn
Peter called the meeting to order at 5:52pm.
The Minutes of the August 3, 2010 Regular Selectboard Meeting and August 25, 2010 Joint Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Tom Macaulay - re: ECFiber.net update. Tom said that EC Fibernet did not receive any Federal money for the project, but they plan to go forward with Phase 1. He presented a handout from Loredo Sola, Chair ECFiber. In his letter he indicated that at their July meeting, the Governing Board decided to begin Phase 1, which is an important first step towards providing universal coverage to the 23 member towns. Financing for this phase will be provided solely through private investment in ECF Holding LLC. Further information can be obtained by contacting John Roy, Treasurer of ECF Holding, LLC at 802-685-3151 or john@roy-vt.net. Tom was thanked for coming and providing this information.
b. Cassie Lee - re: Library request. Cassie said that she would like the Board to reconsider the Library's previous request to permit the alcove area in the basement be set up with a few book shelves so that the Library can continue to operate until the permanent space is available. She said that it is important to make the Library available. She said the it would be open for four hours/week depending on volunteer availability. The Board commended her on her presentation and thanked her for coming. They said that they would take her request under advisement and will respond in writing.
c. Planning Commission - re: Town Plan. Suana said that the Planning Commission would like to clarify a few things in the draft of the Town Plan. She noted that in previous years each Town Plan was basically a revision of the previous Town Plan. This year, however, the layout and content are different and have been updated. Previous Plans laid groundwork in the event the Town opted for zoning. This Town Plan wants to ensure that the Town has a voice in Act 250. She pointed out three specific areas in the plan: Land Use, Village area, and the Route 100 corridor. The Town Plan is good for five years. Jerry asked some questions which were responded to. Chris Sargent said that the Town can make any changes that they see fit. The Plan would be presented at a public hearing prior to approval by the Selectboard. Discussion. The Board decided to hold the Public Hearing on Tuesday, September 28th at 6:00pm in the meeting area of the Town Hall. Chris said he would work with the Assistant Clerk regarding the Warnings, etc. as the Town Clerk is on vacation for the next two weeks and this matter is time-sensitive. The Planning Commission was also asked if they would be interested in participating in the Route 100 Scenic Byway Committee. Suana and Sarah said that they would but would like more information. The Secretary will email them with the address of the person from Killington who met with the Board and outlined the program.
d. Sean Lee - re: request to film Town Office Building Project. Sean asked if the Board would give their approval for him to set up a camera and take time-lapse photography of the renovation project for the Town Office/Library Building when it gets underway. The Board had no issue with this request and approved it.
Pittsfield Selectboard Minutes page 3
September 7, 2010
e. Chris Sargent - re: Village Designation. Chris, who works at TRORC, said the Pittsfield's Village Designation expires the end of November and needs to be reapplied for. Jerry made a motion to have Pittsfield reapply for the Village Designation. Seconded by Peter. The motion passed. Chris said he would do the preparation work for this.
Correspondence
a. NeighborWorks of Western Vermont - re: thank you. This letter expresses their appreciation for the $200.00 contribution approved at Town Meeting. No action taken by the Board.
b. WRVA - re: Monthly Appropriation for Emergency Services. This bill for September is in the amount of $1872.19. This money was part of the total previously approved at Town Meeting. No action taken by the Board.
c. Low Sodium Made Easy - re: request for recipes. This request is from a family in Oregon that is dealing with the aftermath of an auto/pedestrian accident with their daughter who now requires a low sodium diet. They are requesting anyone interested in sending them favorite recipes as well as interesting facts about our community and state. No action was taken by the Board but anyone interested can contact them at CookingwithAuntTerri@yahoo.com.
d. VT Center for Independent Living - re: thank you. This letter expresses their appreciation for the $75.00 contribution approved at Town Meeting. No action taken by the Board.
e. George D. Aiken Resource Conservation & Development Council - re: thank you. This letter expresses their thanks for the contribution to their Council. No action taken by the Board.
f. Cassie Lee - re: Library request (see Guests and Committee Reports - b)
g. John P. O'Donohue - re: Keyes Road. See New Business - c.
h. VT Agency of Natural Resources - re: Permit #SA-5-9017 Tweed River, Bank Stabilization for Colton Enterprises, Inc. This project consists of the stabilization of approximately 200' of streambank with stone fill. The project is approved under named statutes and subject to conditions noted in the correspondence. This will be kept on file at the Town Clerk's Office.
i. VLCT - re: Candidate Forum Tool Kit. This correspondence includes the Candidate Forum Tool Kit in conjunction with its Election 2010 Issue Paper series. No action taken by the Board.
j. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Act 250 Application for Tim Pins. This material includes a copy of the Act 250 Land Use Permit Application, filing fee, and exhibits. This will be kept on file at the Town Clerk's Office..
k. VT Districts #2 and #3 Environmental Commission - re: Act 250 Application #3W1037 for Tim Pins. This response requests more information from the applicant in order to continue processing the application. This will be kept on file at the Town Clerk's Office.
l. TRORC - re: Letter of Support for Route 100 Scenic Byway Committee. This letter notes that on September 7, 2010, the Board voted to fully support and participate in this Committee in order to obtain Scenic Byway status for Route 100. Jennifer Howard was appointed as Pittsfield's representative on the Committee. The Board approved and signed the letter. It was given to Chris Sargent to take back to TRORC and a copy made to be kept on file at the Town Clerk's Office.
m. Steve Borgerson - re: (email) Clerk of the Works position. This email outlined his qualifications and included his resume. Discussion. The Secretary was asked to send him a note thanking him for his interest and will contact him if more information is needed.
n. VLCT - re: draft of 2011 VLCT Municipal Policy. The policy will be presented at the annual business meeting at Town Fair on October 7th. The request that the draft be reviewed and any comments or recommendations be submitted by September 24th. No action taken by the Board.
o. Chris Sargent - re: TRORC issues (see Guests and Committee Reports - e)
p. Ralph Cameron - re: (email) Clerk of the Works position, two emails. The first email dated August 4th thanked the Board for the opportunity to meet with him. The second dated August
Pittsfield Selectboard Minutes page 4
September 7, 2010
19th is a follow up to his previous email. The Secretary will send him a note acknowledging his interest and advising him that the Board will contact him if further information is needed.
q. VT Secretary of State - re: Opinions Summer 2010. No action taken.
r. VLCT - re: VLCT News August/September 2010. No action taken.
s. New England Air Quality Testing - re: services available. This will be kept on file for possible future needs.
t. VLCT - re: Chain Saw Safety Training 2010 workshop and 2010 Stevens Advanced Driver Training. This program is designed for maintenance, road, and municipal crews that use chain saws to remove trees from the ground without assistance from an aerial lift truck. The instruction focuses on situations like to be encountered in daily activities. The driver training program is available to municipal employees and volunteer firefighters and trains drivers to be more cautious and aware of vehicle limitations in order to reduce potential incidents or accidents. No action taken by the Board.
u. Cmd Sgt Major Lou Lertola, Ret. - re: Vermont's disabled veterans. His letter addresses the voters to consider increasing the $10,000.00 property tax exemption for 50% or greater disabled veterans to $40,000.00. Discussion. The Board felt that this was not a possibility for Pittsfield at this time.
v. Park House - re: thank you. This letter expresses their appreciation for the $500.00 contribution approved at Town Meeting. No action taken by the Board.
w. VT Dept. of Taxes - re: Letter of Agreement for Computer Appraisal Services. This agreement and request for payment of $231.85 for the licensing fee for use of the Marshals and Swift Cost Tables by the Listers was approved by the Board and signed by Peter as Chairman. It will be forwarded to the Town Treasurer for payment.
Old Business
a. Kulig & Sullivan, P.C. - re: Ancient Road issue. Peter made a motion to close the Regular meeting and enter into Executive Session regarding pending litigation regarding ancient roads. Seconded by Jerry. Motion passed. The Regular Meeting adjourned at 6:54pm and the Board entered into Executive Session. Executive Session adjourned at 7:10pm and the Regular Meeting resumed.
b. Town Office Building - re: Clerk of the Works position. The job requirements were discussed and Peter suggested asking the Assistant Town Clerk if she would be interested. It was felt that a look out the window and some brief notations during hours when she is already at work would suffice. Jerry said he would speak with her regarding this and report to the Board.
c. VCDP Grant for The Original Vermont Wood Products - re: update. Peter reviewed his recent meeting with the operators of the company and Joan Goldstein. He noted he was not adverse to the application being sent to the State for review. If approved by the State, there would need to be a vote taken for further action. Jerry concurred.
d. Library – re: request to use Town Hall basement. The Board discussed the Cassie Lee’s letter and presentation and continued to feel that the basement area should remain open for Town business and functions. The Secretary will send Cassie a letter explaining this.
New Business
a. Liquor/Tobacco License - re: Roger and Joyce Stevens (Pitt-Stop). This was approved by the Board prior to tonight's meeting due to a deadline issue.
b. Citizen Concern/Complaint - re: problem with trash pickup. Patty left a note that trash was not picked up at 517 Townsend Brook Road, 66 Dagg Road, and 253 Lookout Road. Repeated calls have been placed to John Benson but have been unanswered. Discussion. The Board was made aware that Jon was having surgery soon and that perhaps he had a substitute driver. The Board had no immediate solution but noted that Patty was continuing to work on the issue.
Pittsfield Selectboard Minutes page 5
September 7, 2010
c. Citizen Concern/Complaint - re: John O'Donohue/Keyes Road. Mr. O'Donohue would like to purchase this Class 2 road as it bisects his land. He says that he thinks it's about 500' in length and goes up to the boundary of the Green Mountain National Forest. Discussion. The
Board asked the Secretary to send Mr. O'Donohue a letter stating that the Board will look into his request and will respond to him in writing at a future time.
Other Business
a. Selectboard Secretary - re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the added time in preparing additional correspondence.
The meeting adjourned at 7:16pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 21, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 21, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
JOINT MEETING RE: TOWN OFFICE BUILDING MINUTES
DATE: August 25, 2010
PRESENT: Mark McManus (Architect), Patricia Haskins (Town Clerk), Peter Borden, Jerry Drugonis (Selectboard), Marion Abrams, Karen Waterworth (Library), Chuck Colton, Henry Hotchkiss (Building Committee)
AGENDA: Call to Order
Architect Report
Adjourn
Jerry called the meeting to order at 5:37pm.
Mr. McManus advised that there have been some minor changes in the building plan.
1. The structural engineer advises against cutting into the floor for the stairs so they (the stairs) will be run against the vault.
2. As a result of anticipated occupancy of the building, two (2) lavatories will be required.
3. The Fire Marshall has yet to respond on the plans, including handicap access. This situation has placed the schedule about a month behind what was anticipated.
4. The new stairwell locations will provide some extra space.
5. It was necessary to slightly enlarge the addition, requiring some changes to the roof.
6. The elevator will not rise flush to the ceiling (safety feature) and the vault will be a few inches narrower.
7. General discussion took place re: adequate work and storage space for the Town Clerk and Assistant Town Clerk. Mr. McManus will sketch a layout of the planned office and submit same. Provision of windows and shelves for the library was discussed with questions being raised re: monitoring children in the outside play area.
The meeting adjourned at 6:36pm.
Recorded by
Jerry Drugonis, Acting Secretary
Approved September 7, 2010
_______________________________________
Peter Borden, Jr., Chair
______________________________________
Mark Begin
______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 3, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Ralph Cameron, Rita Seto, Seth Webb, Richard Garofalo
AGENDA: Call to Order
Approve Minutes
a. July 6, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Ralph Cameron - re: Clerk of the Works
b. Rita Seto and Seth Webb - re: proposed Route 100 Byway
c. Richard Garofalo - re: Clerk of the Works
d. Jon Benson - re: suspension of recycle pickup in September and October
Correspondence
a. VTrans - re: Bridge #24 of South Branch of Tweed River
b. VT Dept. of Environmental Conservation - re: Project #WW-3-1684-R, 38 Dagg Road, permit extension
c. TRORC - re: FY11 Annual Dues Thank You
d. Timberline Events - re: Green Mountain Relay Thank You
e. Kulig & Sullivan, P.C. - re: TH#11, Town of Chittenden status
f. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 16, 2010)
g. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 21, 2010)
h. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 21, 2010)
i. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 30, 2010)
j. Green Mountain Economic Development Corporation - re: request of support
k. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting
l. USDA Forest Service - re: (email) 30-Day Comment Period, Forest Wide Non-native Invasive Plant Control Project
m. Pittsfield Planning Commission - re: (email) Pittsfield Town Plan
n. VT Dept. of Environmental Conservation - re: Permit #WW-3-1684-R, Bruce & Alex Czaplicki, 38 Dagg Road
Old Business
a. Citizen Concern/Complaint – re: Park Place dog issue
b. Road Commissioner - re: status of health issue
New Business
a. Town Funds - re: options for Bond money
b. Citizen Concern/Complaint - re: bear proof containers for trash
c. Town Plan - re: status
Adjourn
Pittsfield Selectboard Minutes page 2
August 3, 2010
Peter called the meeting to order at 5:57pm.
The Minutes of the July 6, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Ralph Cameron - re: Clerk of the Works. Mr. Cameron described the duties of the Clerk of
the Works and asked questions about the project. Peter and Patty explained where the project stands at now. Discussion. Ralph said he saw the job as about 20 hrs/week at $40/hr and figured the job would take about three months. The Board felt it might be more like six months. It was agreed that the duration might be dependent on the contractor and when they can start work. He also handed out copies of his resume. He felt he could provide the service, but wondered if the architect might be able to do it to save money. Peter felt it might be a good to speak with Mark McManus about more specifics. Ralph said that a Clerk of the Works can be good for certain projects, but he thought that with the scale of this one, it might not be necessary unless there are some financing requirements for one. He said he would be willing to come back and meet with the architect and the Board if requested. The Board thanked him for his interest and attending the meeting.
b. Rita Seto and Seth Webb - re: proposed Route 100 Byway. Rita introduced herself as a Regional Planner with TRORC. She said she has been working with Seth Webb, Director of Economic Development & Tourism for the Town of Killington , on establishing Route 100 as a designated byway. She then introduced him to the Board. Seth explained the project and what its goals are. He said he would like to assemble a coalition of members along Route 100. He added that there is Federal funding available to states for these types of projects. He passed out handouts of information regarding the project and how it can benefit an area. A Corridor Management Plan would need to be prepared and this can be done using information obtained from Town Plans. He noted that he is also working on a Route 4 Byway from West Rutland to Hartford. He would like the Board to appoint a representative to serve on the Coalition. Jerry suggested inviting the Historical Society to become involved in this project. Rita said that right now Pittsfield is on the northern end of Phase 1. Eventually they would like to have a second phase to tie in with Mad River. The Board said they would review the material and thanked Rita and Seth for coming and explaining this program.
c. Richard Garofalo - re: Clerk of the Works. Richard said that Mark had approached him about this position. He explained his background and noted some of the projects he had worked on when he was employed. He said he feels he could do the job but would like to see the plans before presenting any payment figures. He explained what he would expect as a Clerk of the Works and encouraged the Town to hire local contractors for the demolition to save money. Discussion. Peter said they would obtain a copy of the plans for him to review and invite him back for further discussion. Richard was thanked for his interest and coming to the meeting.
d. Jon Benson - re: suspension of recycle pickup in September and October. Jon said that he is scheduled for surgery in mid September and as he is currently shorthanded with the trash and recycling pickups would like to suspend recycling pickup in September and October. He said he would have pamphlets prepared to leave this month explaining the need for this and providing alternative disposal means for the recycling. The Board wished him well and thanked him for coming in. Martha said she would also try and add this information to the Town’s website: www.pittsfieldvt.org.
Correspondence
a. VTrans - re: Bridge #24 of South Branch of Tweed River. This letter requests a meeting with the Selectboard to discuss the project. In addition, the Town should notify each individual property owner that may be affected by the project. Discussion. The Board decided to hold this meeting at their next regular meeting time on Tuesday, September 7, 2010.
Pittsfield Selectboard Minutes page 3
August 3, 2010
b. VT Dept. of Environmental Conservation - re: Project #WW-3-1684-R, 38 Dagg Road, permit extension. The completed application has been received and will be reviewed. This will be kept on file at the Town Clerk's Office.
c. TRORC - re: FY11 Annual Dues Thank You. No action taken by the Board.
d. Timberline Events - re: Green Mountain Relay Thank You. The race went extremely well this year and raised $11,700, which was passed on to participating Vermont non-profit organizations identified in the letter. Fifty-two teams and 547 runners came from thirty-two states and Canada. No action taken by the Board.
e. Kulig & Sullivan, P.C. - re: TH#11, Town of Chittenden status. This letter dated July 9th references an enclosed letter from English, Carroll & Boe, P.C. dated July 2, 2010 addressed to Christopher Murphy states that his clients are agreeable to moving forward with a resolution of the pending appeal and stand ready to participate in mediation. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
f. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 16, 2010). This email from Christopher Murphy to Attorney James Carroll indicates that his offer will need to be ratified by the Town of Chittenden by Friday, July 23rd at noon. He will accept the Town's offer of July 2nd in its entirety with exceptions noted in the email. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
g. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 21, 2010). This is a response to (f). Attorney Carroll states he is unable to secure ratification of Mr. Murphy's proposal by the stated timeframe. He also notes that certain components which require further discussion. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
h.. English, Carroll & Boe, P.C. - re: (email) TH#11, Town of Chittenden (dated July 21, 2010). This response to (g) by Mr. and Mrs. Murphy extends the deadline until Attorney Carroll is able to present this offer to the Town of Chittenden and formulate a response. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
i. English, Carroll & Boe, P.C. - re: TH#11, Town of Chittenden (dated July 30, 2010). Attorney Carroll encloses an email dated July 28th from the Murphy’s requesting clarification on some points. Also Attorney Carroll's response. This will be kept on file at the Town Clerk's Office. No action taken by the Board.
j. Green Mountain Economic Development Corporation - re: request of support. They are asking that Pittsfield consider becoming a member of GMEDC. The cost is based upon a formula of $.50 per capita using 2008 population figures. The estimated population of 422 would equal $211.00. An invoice is enclosed. Discussion. The Board decided not to join.
k. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting. VLCT would like each municipality's legislative body to designate one official from the town as a voting delegate for the meeting. Brief discussion. No action taken by the Board.
l. USDA Forest Service - re: (email) 30-Day Comment Period, Forest Wide Non-native Invasive Plant Control Project. Information can be obtained by contacting Jay Strand, Project Team Leader at the Rochester Forest Service Office.
m. Pittsfield Planning Commission - re: (email) Pittsfield Town Plan. This email from Chair, Suana Bicek states that the Planning Commission held their public hearing on July 20, 2010. The Commission voted unanimously to pass the Town Plan on to the Selectboard so that the next phase in the process can be completed. This will be discussed under New Business-c.
n. VT Dept. of Environmental Conservation - re: Permit #WW-3-1684-R, Bruce & Alex Czaplicki, 38 Dagg Road. This Wastewater System and Potable Water Supply Permit for a project, consisting of the amendment to a previous permit, by extending the conversion construction deadline for two more years, for an existing structure is approved and subject to conditions. This will be kept on file at the Town Clerk's Office.
Pittsfield Selectboard Minutes page 4
August 3, 2010
Old Business
a. Citizen Concern/Complaint – re: Park Place dog issue. Peter said he spoke with the Rutland County Sheriff regarding the situation with Richard Peyton’s dog and concerns/complaints expressed by Ken and Sally Hayes. The Sheriff felt that the only way to really move ahead with this would be by viewing video tapes. Photos and journal entries provide information, but not the whole story. The Secretary was asked to send a letter to the Hayes’ requesting they provide surveillance tape of the dog on their property, if this is available.
b. Road Commissioner - re: status of health issue. Jerry asked how George Deblon was doing following his surgery and recuperation. Patty said he is back to work and has been released by the doctor with restrictions as to what duties he can and cannot perform. It was noted that most of the restrictions are jobs that fall under the Road Commissioner’s job description. Mark said George was running the grader on the Rochester side of Liberty Hill recently and experiencing some pain getting in and out of the machine. Discussion. The Secretary was asked to send George a letter explaining their concern and requesting he refrain from doing any work specifically restricted by the doctor for the Town until he is medically released to perform those jobs.
New Business
a. Town Funds - re: options for Bond money. Patty said she has opened a new First Class Savings Account for the Office Building Fund. She asked if the Board wanted to put some of the Bond money in short term CD’s. Mark asked where the Town’s funds were currently located. Patty reviewed the accounts and whether they were in money markets, CD's, etc. and which could be accessed without any penalty. The Board approved putting $300,000 in a 5 month CD and $79,000 in an 8 month CD. She also noted that the Contingency Fund is up for renewal. Discussion. It was decided to put the Contingency Fund into a short-term CD where it can be accessible. The Emergency Fund is in a money market and available.
b. Citizen Concern/Complaint - re: bear proof containers for trash. Patty said that Jennifer Burch called her and said that she has had a bear problem recently. Jennifer said she spoke with the Game Warden who suggested she contact Jon Benson regarding obtaining bear-proof trash containers, and perhaps the Town would subsidize the cost. Since Jon was at the meeting he was asked about this. Jon said he didn’t have any containers, but that one of his customers in Our World has a container with a screw on lid which might hinder the bear from access to the trash. It’s not known where this container came from. The Secretary was asked to send a letter to Jennifer explaining this.
c. Town Plan - re: status. As noted in Correspondence-m, the Town Plan has been forwarded to the Selectboard for further action. Since no member of the Board had received a copy of the plan for review, Patty said she would get copies for them. Peter said that a special meeting could be called if action needs to be taken before the next regular meeting in September.
Pittsfield Selectboard Minutes page 5
August 3, 2010
The meeting adjourned at 7:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 7, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 7, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Susie Martin
AGENDA: Call to Order
Approve Minutes
a. June 8, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night
b. Susie Martin – re: Historical Society request
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium
b. Colton Enterprises – re: Stream Alteration Permit Application
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011
d. VT Center for Independent Living – re: FY’09 Annual Report
e. VLCT – re: VLCT News July 2010
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables
l. VLCT – re: VLCT Wellness Incentive Program
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010)
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010)
o. TRORC – re: Minutes of May 26, 2010 meeting
p. VLCT – re: 2010 VLCT Awards Program
q. VTrans – re: Bridge #24 over South Branch of the Tweed River
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right-of-way
s. VLCT – re: Legislative Wrap-Up 2010
Old Business
a. Town Hall – re: painting estimate
b. Town Office Building – re: asbestos test results
c. Town Office Building – re: Clerk of the Works update
d. Town Highway – re: 2009 Bridge Inspection Summary Report
e. Citizen Concern/Complaint – re: Park Place dog issue
Pittsfield Selectboard Minutes page 2
July 6, 2010
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010
c. NEMRC – re: Tax Administration module support
d. Tax Rate – re: setting the tax rate
e. Town Hall – re: rental request
f. Library – re: request to use Town Hall Basement
g. Historical Society – re: request for space in TOB basement
h. Town Property – re: prebuy for 2010-11 heating season
i. Appointment – re: Town Health Officer
j. Town Property – re: request to use Bandstand
Other Business
a. Selectboard – re: next meeting
b. Asst. Town Clerk and Treasurer – re: introduction
Adjourn
Peter called the meeting to order at 5:56pm.
The Minutes of the June 8, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night. Susie said that at a recent Library Board meeting they discussed the status of the library during the building renovation. It was suggested that the books be boxed up and some of them relocated to the alcove in the Town Hall basement where a table could be set up and a smaller version of the library become operational. The hours would coincide with the Town Office’s hours to allow access to the bathroom. The remainder of the basement space would still allow for functions. The Selectboard said that they would consider their request. Susie also said that the Library would like to hold a Movie Night on July 23rd at 6:30. A potluck dessert would be held followed by a movie projected onto a screen on the backstop in the ball field. Popcorn would be available during the movie. In the event of rain, another date would be announced. Discussion. The Board approved the Library’s request for the Movie Night.
b. Susie Martin – re: Historical Society request. Susie said that it was brought up at their last meeting that they would still like to have some space in the new building with storage and display space in the basement. The Board said that they would discuss this later in the meeting.
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium. More information can be found at www.vermontrailsandgreenways.org. This event will be held October 16 & 17, 2010. No action taken.
b. Colton Enterprises – re: Stream Alteration Permit Application. This project involves the stabilization of approximately 200’ of stream bank. The reason for this is to protect the VAST snowmobile trail. The work will be performed by members of the VAST local Tweed Valley Travelers snowmobile club. This information will be kept on file at the Town Clerk’s Office.
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011. (see New Business – d)
Pittsfield Selectboard Minutes page 3
July 6, 2010
d. VT Center for Independent Living – re: FY’09 Annual Report. No action taken.
e. VLCT – re: VLCT News July 2010. No action taken.
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road. This project amends the previous permit changing the conventional mound to a Presby gravity flow mound at the same location. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items. This is a copy of correspondence sent to Marsh Engineering Services with an enclosed checklist to identify items required for this project. This will be kept on file at the Town Clerk’s Office.
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road. This project consisting of amending the previous permit by changing the conventional mound to a Presby system mound, in the same location is approved, subject to conditions. This correspondence will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010. ANR reviewed the race course description and has no concerns with the race as presented provided the race is run as described and in compliance with the conditions of Act 250 permit #3W1024. This information will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100. This permit specifically approves improvements and uses indicated in the document. This will be kept on file at the Town Clerk’s Office.
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables. This correspondence sent at the request of the Department of Motor Vehicles indicates that the law regarding training requirements for blue light permits has been delayed and will not take effect in 2012. This legislation does not affect the Town of Pittsfield’s Constables. No action taken.
l. VLCT – re: VLCT Wellness Incentive Program. The enclosed video highlights two wellness programs. No action taken.
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010). This correspondence addresses an email from Chris Murphy to Attorney James Carroll regarding the Green Road Settlement. No action taken.
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010). This correspondence to Chris Murphy from Attorney James Carroll is sent as an offer of compromise regarding this matter. No action taken.
o. TRORC – re: Minutes of May 26, 2010 meeting. No action taken.
p. VLCT – re: 2010 VLCT Awards Program. Nomination forms for the Municipal Service Award and Legislative Service Award are provided. No action taken.
q. VTrans – re: Bridge #24 over South Branch of the Tweed River. This bridge is located near the Town Garage. Work will begin soon on an Alignment and Structure Type study for this bridge. No action taken.
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right- of-way. This project consists of reconstructing two full-service accesses and a one-way exiting access at the barn. In addition, turf shall be established between the drives. Also included in this permit is a traffic control plan that shall be implemented during special events at the property. A complete description and map is included in the correspondence. This will be kept on file at the Town Clerk’s Office.
s. VLCT – re: Legislative Wrap-Up 2010. No action taken.
Pittsfield Selectboard Minutes page 4
July 6, 2010
Old Business
a. Town Hall – re: painting estimate. An estimate of $2500.00 was submitted by Don Marshall to address the north and east sides of the building. The Board approved this expense.
b. Town Office Building – re: asbestos test results. As anticipated, the report notes that asbestos was found in the boiler room. The remainder of the building showed little or no signs. A copy was forwarded to Architect Mark McManus.
c. Town Office Building – re: Clerk of the Works update. An email was received from Ralph Cameron of Estimating Concepts, LLC in Ludlow expressing interest in the job and citing previous experience. Mark also noted that Richard Garofalo has expressed interest. Discussion. The Board felt that both parties should be invited to meet with the Selectboard at the next meeting. Patty was asked to contact them.
d. Town Highway – re: 2009 Bridge Inspection Summary Report. This report was reviewed by Road Commissioner George Deblon who noted that the bridge on Tweed River Drive will need some attention in the future. The Board signed off on these reports.
e. Citizen Concern/Complaint – re: Park Place dog issue. A certified letter dated July 6, 2010 was received from Ken Hayes noting that he has not received any response regarding his previous email of June 8th. The Board had decided to contact the Rutland County Sheriff’s Department for advice before making any decision. Peter said he has called the Sheriff’s Department to speak with the Sheriff, but to date no one has called him back. The Board asked the Secretary to send a letter to Mr. Hayes explaining this and indicating that when a decision is made he will be notified.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010. This request was approved by the Board by email on June 16th but will be included in these minutes.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010. This request was approved by the Board.
c. NEMRC – re: Tax Administration module support. Patty explained that the cost is $500 and includes updates and phone assistance under fifteen minutes. She added that cost could be spread over two years. Discussion. The Board approved this unbudgeted expense. It was also decided that since the tax bills will be printed within the next week, that the cost of networking with the Listers’ computer could wait until they are moved into the new building. In the meantime, any changes made by the Listers will be made known to the Town Clerk.
d. Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.4762, the Non-Residential Education Tax Rate is $1.4366, and the Municipal Rate is $.45. Peter made a motion to approve the Municipal Rate of $.45. Seconded by Jerry. All in favor. The Resultant Tax Rates for Homestead will be $1.9262 and the Non-Residential will be $1.8866.
e. Town Hall – re: rental request. A request to rent the Town Hall for a private function on August 21, 2010 by the Hawk Mountain Owners’ Association for a meeting was received. It was noted that rest room facilities are not included and Patty said she would inform HMOA of this. The Board approved the request, however should HMOA decided to withdraw their request, their payment will be returned.
f. Library – re: request to use Town Hall Basement. The Board felt that the Library should box up their books and put them in storage unless they can find another suitable location to run the library. Right now the Town Hall basement is the only available space for Town functions. No money has been budgeted by the Town for the Library for their relocation/storage.
g. Historical Society – re: request for space in TOB basement. It was decided to table this discussion to a future meeting.
Pittsfield Selectboard Minutes page 5
July 6, 2010
f. Town Property – re: prebuy for 2010-11 heating season. Patty prepared a five-year history of usage of the various buildings. Discussion. It was decided to prebuy 800 gallons of LP for the Town Garage and 1200 gallons of #2 fuel oil for the Town Hall. Patty will check with Mark McManus to see if the Town Office Building will need heat this winter during construction. If it
will, the Town will prebuy 300 gallons of #2 fuel oil and 250 gallons of kerosene for the Town Office Building.
g. Appointment – re: Town Health Officer. The Board appointed Sandy Begin to this position. A Letter of Appointment will be sent to her.
h. Town Property – re: request to use Bandstand. Patty said that the Church would like to reserve the bandstand for a concert on the first Saturday in August. Alternate dates include the 2nd and 3rd Saturdays. The Board approved the request.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on August 3, 2010. The Secretary will post Warnings as required.
b. Asst. Town Clerk and Treasurer – re: introduction. Patty introduced Jessica Lalumiere as her newly appointed assistant. She replaces Mary Lee Stevens who retired at the beginning of the month. As Assistant Treasurer, Jessica will be an authorized signer on the Town’s accounts.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 3, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 3, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 8, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Charles Howard
AGENDA: Call to Order
Approve Minutes
a. May 18, 2010 Regular Selectboard Meeting
b. June 3, 2010 Emergency Selectboard Meeting
c. June 4, 2010 Special Selectboard Meeting
d. June 4, 2010 Public Hearing Meeting
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green
Correspondence
a. VLCT – re: VLCT News June 2010
b. The Trust for Public Land – re: Land and People Spring/summer 2010
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program
d. TRORC – re: Summary of Challenges for Change and Next Steps
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail
g. Timberline Events – re: Green Mountain Relay update
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters)
i. TRORC – re: Annual CEDS Meeting
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports
l. TRORC – re: (email) May 2010 Newsletter
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024
o. TRORC – re: TAC Meeting May 6, 2010 Minutes
p. TRORC – re: Basic Emergency Operations Plan
Old Business
a. Town Hall - re: lighting issue update
b. Town Hall - re: broken step
c. Town Hall – re: exterior painting
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Citizen Concern/Complaint – re: dog problem
i. Town Employees – re: Asst. Clerk/Treasurer position
New Business
a. Bond – re: Bond Vote Reconsideration
b. Grant – re: Municipal Planning Grant
c. Grant – re: ADA Modification Grant
d. Grant – re: VCDP Grant
Pittsfield Selectboard Minutes page 2
June 8, 2010
e. Town Equipment – re: NEMRC Tax Administration software
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests
g. Delinquent Dogs – re: list of unlicensed dogs
h. Town Office Building – re: AIA Contract
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds
Other Business
a. Selectboard – re: next meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 18, 2010 Regular Selectboard Meeting, June 3, 2010 Emergency Selectboard Meeting, June 4, 2010 Special Selectboard Meeting, and the June 4, 2010 Public Hearing Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green. Charlie requested the use of the Bandstand on the Green to play music during the week. Discussion. The Board said they thought it was a good idea and suggested he speak with Alison Hans who is the organizer for the Farmers Market.
Correspondence
a. VLCT – re: VLCT News June 2010. Patty pointed out an article regarding Tenant User Liability Insurance Policy (TULIP). If any non-municipal individual/group rents building or property from the municipality and doesn’t have liability insurance, they can purchase TULIP. TULIP coverage protects both the tenant user and the municipality against claims by third parties who may be injured or have property damage as a result of the activities of the tenant user. Jerry said he would speak with VLCT regarding this and the Farmers Market.
b. The Trust for Public Land – re: Land and People Spring/summer 2010. No action taken by the Board.
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program. Proposals are being solicited for the creation of small Park-and-Ride Facilities in Vermont communities. Information for this grant is enclosed.
d. TRORC – re: Summary of Challenges for Change and Next Steps. This memo pertains to support for regional and municipal planning recently and changes that the Legislature passed.
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail. This project is described as the construction of a 3-bedroom single family residence on .9 acres. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail. This permit as described in (e) is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
g. Timberline Events – re: Green Mountain Relay update. The dates for this event are June 19th – 20th. A Certificate of Liability for the event is enclosed. This will be kept on file at the Town Clerk’s Office.
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters). A letter dated April 2, 2010 states that the VTrans Mapping Unit has received and reviewed the Certificate and has
Pittsfield Selectboard Minutes page 3
June 8, 2010
requested additional documentation and clarification regarding several of the roads that have been submitted. A letter dated May 24, 2010 from Johnathan Croft, GIS Database Administrator, states they have not accepted the addition of 3.07 miles of Class 4 town highways as submitted on the Certificate due to the lack of documentation showing the legal establishment of these highways through the formal laying out process. The changes that were not accepted and listed on the 2010 Certificate may be re-submitted on the 2011 Mapping and GIS Specialist providing a copy of the 2010 Certificate of Highway Mileage including mileage changes reported. These letters will be kept on file at the Town Clerk’s Office.
i. TRORC – re: Annual CEDS Meeting. This meeting is sponsored by the East Central Vermont CEDS Committee and will be held on June 24th. No action taken.
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees. This information outlines eligibility requirements for representative to the Board of Trustees. No action taken by the Board.
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports. Road Commissioner George Deblon reviewed the reports and felt the bridge deck on Tweed River Drive will need some attention in the future.
l. TRORC – re: (email) May 2010 Newsletter. No action taken by the Board.
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee. This is a copy of a letter to George Deblon, Pittsfield’s representative. No action taken by the Board.
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024. This correspondence pertains to a Motion to Alter the Act 250 permit by the Permitee to modify two of the permit conditions pertaining to floor drains and audible noise limit. This information will be kept on file at the Town Clerk’s Office.
o. TRORC – re: TAC Meeting May 6, 2010 Minutes. No action taken by the Board.
p. TRORC – re: Basic Emergency Operations Plan. A few sections of the plan were updated, it was adopted by the Selectboard and signed by Peter as Chair of the Board.
Old Business
a. Town Hall - re: lighting issue update. Peter said that adapters can be purchased which would allow the use of energy efficient fluorescent bulbs. Where to purchase them and the size needed will be researched.
b. Town Hall - re: broken step. Peter said he and Mark will repair it next week.
c. Town Hall – re: exterior painting. Patty will call Don Marshall for an estimate for repainting the north and east exteriors and touching up the front of the building.
f. Town Hall - re: lock system change for lift. Carl Oertel will be asked to do this.
g. Town Hall - re: Knox-box for front door. Patty said he spoke with George who didn’t know of any businesses in Town that had one. Patty will research the availability and purchase.
h. Citizen Concern/Complaint – re: dog problem. An email was received from Ken and Sally Hayes regarding the dog owned by Richard and Cathryn Peyton. It stated several recent instances of concern. Discussion. It was decided to contact a law enforcement agency for guidance in this matter.. Peter said he would call the Sheriff’s Department and report back to the Board.
o. Town Employees – re: Asst. Clerk/Treasurer position. Patty said that she has interviewed several promising candidates and felt she would have the position filled this week.
New Business
a. Bond – re: Bond Vote Reconsideration. The 30-day waiting period has concluded and the project is ready to move forward. A meeting has been scheduled with Architect Mark McManus on Thursday, June 10th at 3:30pm to finalize the preliminary plan.
Pittsfield Selectboard Minutes page 4
June 8, 2010
b. Grant – re: Municipal Planning Grant. Pater, as Grant Administrator, will contact Chris Sargeant at TRORC about closing the Municipal Planning Grant.
c. Grant – re: ADA Modification Grant. Henry Hotchkiss has been working with Sally Hull from TRORC on this grant for the Town Office. She has been approved to write the grant.
d. Grant – re: VCDP Grant. Peter said he would approve Joan Goldstein from GMEDC as the VCDP Grant writer.
e. Town Equipment – re: NEMRC Tax Administration software. Patty said she has been in touch with NEMRC and plans to proceed with obtaining this software program as approved in the budget at Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests. A request by Noels to cater a rehearsal dinner at the Amee Farm on June 18th was approved with a change in ending time to 10pm. Requests to cater by The Village Porch for the following were reviewed: rehearsal dinner on June 25th,, wedding on June 26th, rehearsal dinner on August 13th, wedding on August 14th, brunch on August 15th, rehearsal dinner on August 20th, wedding on August 21st, rehearsal dinner on September 17th, wedding on September 18th, brunch on September 19th, rehearsal dinner on September 24th, wedding on September 25th, brunch on September 26th, rehearsal dinner on October 1st, wedding on October 2nd, brunch on October 3rd, rehearsal dinner at October 9th, wedding on October 10th, rehearsal dinner on October 15th, wedding on October 16th, brunch on October 17th, rehearsal dinner on October 22nd, and wedding on October 23rd. These events will be held at Riverside Farm. A request to cater a rehearsal dinner on August 27th, wedding on August 28th, rehearsal dinner on September 3rd, and wedding on September 4th will be held at the Amee Farm. All of these requests were approved with the stipulation that AM/PM be added to the requests.
g. Delinquent Dogs – re: list of unlicensed dogs. This list was reviewed and the Board approved sending a letter fining the owner $250 per dog.
h. Town Office Building – re: AIA Contract. This contract was sent by Architect Mark McManus. The contract was reviewed and discussed. Peter made a motion to approve and sign the contract. Seconded by Mark. The motion passed unanimously.
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds. The Board needed to decide what kind of bonds to offer and let the Vermont Municipal Bond Bank know their decision by June 18 . The differences were discussed. The municipality and its contractor will be required to file a Davis-Bacon Act Compliance Certificate with the VMBB if RZEDBs are issued on behalf of the municipality. The Board voted unanimously to issue the Recovery Zone Economic Development Bonds.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on July 6, 2010. The Secretary will post Warnings as required.
Pittsfield Selectboard Minutes page 5
June 8, 2010
The meeting adjourned at 6:55pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD PUBLIC HEARING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein, Jim Cullen
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Resolution for VCDP Grant Application Authority
Letter of request for early decision
Adjourn
Peter called the Public Hearing to order at 7:07pm.
Peter asked the public present if there were any questions. Jim Cullen asked what the business was and what they would be doing. Blake responded by stating that they are a wood products manufacturer. He went on to list the products they plan to make and the companies they expect to have contracts with. At this time they are leasing space and equipment from Tim Pins with first right of refusal on the purchase of the machinery and equipment. He said they expect to be starting the business this month with full production underway when the funding has been obtained. Joan explained that the federal government agency Housing and Urban Development (HUD) gives money to the State who then gives it to the Town, who then gives it to the business. Patty asked Joan Goldstein, Exec. Dir. of GMEDC to explain the liability issue to the Town. Joan said that there is none and that there is nothing that states that the Town is required to pay back the money, should the business default on the grant/loan. There will be writing to that effect in the grant contract. Joan explained how various paybacks have been handled in other businesses receiving these grants. The Town can even re-assign the grant to GMEDC, for example, should they not wish to be involved in the oversight process.
Mark made a motion to adjourn the Public Hearing portion of the meeting to discuss the Resolution and Letter of Request. Seconded by Jerry. The motion passed.
The Resolution and Letter of Request were reviewed, discussed and signed by all Board members and given to Joan for her to begin the application writing.
The meeting adjourned at 7:46pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Adjourn
Peter called the meeting to order at 6:27pm.
Peter welcomed Joan Goldstein, Green Mountain Economic Development Corp.'s (GMEDC) Executive Director to the meeting and made introductions. Joan was asked to explain the grant, which will be an "out of cycle implementation grant." She explained that the money comes from the federal government (HUD) to the State of Vermont and can be used for economic development or housing grants. The Town applies for the grant money from the Vermont Community Development Program (VCDP) and then lends it to the business. The business then repays the grant to the town with interest. The Town is entitled to keep half of the repayment and send the other half to the GMEDC. The money retained by the Town can be put into a revolving loan fund which can then be used to assist other small businesses in town. The benefit to the Town is that it lowers the unemployment and assists moderate income workers. The agency monitors the number of employees and their income status to assure it remains within the guidelines of the grant. Peter asked how much money the grant would be for. Joan and Blake said $600,000.00 based on recent figures. Joan emphasized the importance of the Town being in favor of doing this. Peter asked a number of questions of Blake and Joan regarding the plans for the business, who made up their Board of Directors, and when the anticipated payback to the Town would be, etc. Joan said that the application is very involved and time consuming and the public hearing this evening is only the first of many steps. She also said that GMEDC would be happy to write and administer the grant should the Town wish. Tonight the Selectboard will hold a public hearing and then decide whether it wishes to proceed. Once the Board of the agency meets, they will review the application and render a decision.
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECT BOARD EMERGENCY MEETING MINUTES
Date: June 3, 2010
Present: Mark Begin, Jerry Drugonis, Patty Haskins
Agenda: Approving and signing of bond documents
The meeting was called to order at 10 am by Mark Begin in the absence of Chair, Peter Borden. Documents for the $670,000.00 Town of Pittsfield General Obligation Bond were reviewed as prepared by Bond Counsel, Jack Facey. Jerry Drugonis made a motion to approve and sign the following documents as needed:
1. Resolution and Certificate
2. Loan Agreement
3. General Obligation Bond
4. Certificate of Registration
5. Tax Certificate
6. IRC Section 148 and 265 Certification
7. Assignment Separate from Bond
8. Receipt
Seconded by Mark Begin. Motion carried. Jerry noted that Peter Borden is also in agreement and will stop at Patty’s house to sign the documents on his way home from work tonight.
With no further business to be discussed the meeting was adjourned at 10:15 am.
Recorded by
Patricia S. Haskins
Town Clerk & Treasurer
Approved June 8, 2010
Jerry Drugonis
Mark Begin
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 18, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Richard Peyton, Bob Quayle, Blake Quayle, Linda Hanson
AGENDA: Call to Order
Approve Minutes
a. May 4, 2010 Regular Selectboard Meeting
b. May 12, 2010 Emergency Selectboard Meeting
Guests and Committee Reports
a. Richard Peyton – re: dog problem
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet
b. VT Secretary of State – re: Opinions May 2010
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental
e. Joan Goldstein (GDBG) – re: (email) early notification form for possible GDBD application
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009
g. Angelique Lee – re: (email) playground information
h. VLCT – re: Municipal Attorneys Forum workshop
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products
k. TRORC – re: Basic Emergency Operations Plan (BEOP)
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn
Old Business
a. Town Buildings – re: Bandstand roof repair update
b. Town Hall - re: lighting issue update
c. Town Hall - re: rotted beam
d. Town Hall - re: broken window
e. Town Hall - re: broken step
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Town Office Building – re: asbestos inspection update
i. Town Office Building – project update; Clerk of the Works
New Business
a. Citizen Concern/Complaint – re: rat problem
b. Town Property – re: order Porta-Potty
Pittsfield Selectboard Minutes page 2
May 18, 2010
Other Business
a. Village Green – re: remove cedar trees
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 4, 2010 Regular Selectboard Meeting, and the May 12, 2010 Emergency Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton – re: dog problem. Mr. Peyton said that he wasn’t happy with the Board’s recent decision. He said that he spoke with the police in Rutland and showed them a copy of the Town’s Dog Ordinance and they felt that Mr. Peyton was doing things properly. He voiced his concerns about what had been said previously by Ken Hayes. Peter said that the Selectboard listened to both sides and felt that the decision they made was based on facts. Mr. Peyton was out of compliance two times and therefore was fined accordingly. Peter said that as far as the Selectboard was concerned, Mr. Peyton is in compliance now.
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc. Bob Quayle introduced Linda Hanson as the Secretary and Treasurer of the company. He said that they would like to apply for a $750,000 grant through GMEDC. It would be a 15- year payback. A three year delay before repayment had been recommended to them although they would like to do a two year delay. To apply for this grant, there needs to be a public meeting scheduled and they would like to have it on June 4th. Jerry explained that the money for the cycle ending June 30th is gone, so by having this meeting they can get a head start on the application process for the next cycle. This grant would be awarded to the Town who would administer it. The company would make payments to the Town with the Town keeping a portion of the money. The Warning needs to be made by May 20th in order to meet the timeline requirements. Board members felt they would like to know more about this grant before committing themselves. Joan Goldstein has indicated to Jerry and Patty that she would be glad to meet with the Board. It was also explained that the Town is under no obligation to repay the grant money should the company default on the loan. Patty said that Joan said that she would help in the application process. Jerry felt that the Town could possibly contract with TRORC to administer the grant.
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet. This contract must be signed by a municipality participating. Peter made a motion that the Selectboard, on behalf of the Town of Pittsfield approve the form and content of the “Interlocal Contract Definitive Version as of September 8, 2008” presented to this meeting, and that the Selectboard Chair be authorized to execute and deliver the same. Seconded by Mark. The motion passed unanimously and Peter signed as Chair, on behalf of the Board.
b. VT Secretary of State – re: Opinions May 2010. No action taken by the Board.
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011. No action taken by the Board.
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental. No action taken.
e. Joan Goldstein (GDBD) – re: (email) early notification form for possible GDBD application. This form was reviewed and Joan will be invited to meet with the Board to discuss the grant in more detail.
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009. This was reviewed and the Board was pleased with it.
Pittsfield Selectboard Minutes page 3
May 18, 2010
g. Angelique Lee – re: (email) playground information. The information pertains to the playground and its possible relocation and what can be re-used. This information will be placed in the file for the Clerk of the Works for the Town Office Building Project for future reference.
h. VLCT – re: Municipal Attorneys Forum workshop. This workshop is designed for municipal attorneys and the paralegals and staff who assist them. The goal of the forum is to learn about and discuss emerging issues in Vermont municipal law. No action taken by the Board.
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road. This project, consisting of the construction of a new 4 bedroom house with onsite water and sewer on an existing undeveloped 1.9 acre +/- lot, is hereby approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products. The report states that on March 15, 2010, an employee was selling tobacco products prior to receiving training as required of Education Regulation #3b. This will be kept on file at the Town Clerk’s Office.
k. TRORC – re: Basic Emergency Operations Plan (BEOP). This was reviewed by the Board and changes made as needed.
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn. This permit lists the improvements specifically approved. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Buildings – re: Bandstand roof repair update. Carl Oertel submitted an updated quote of $1980.00. The Board approved the amount and said the repairs can move forward.
b. Town Hall - re: lighting issue update. Peter said he hasn’t contacted Efficiency Vermont yet.
c. Town Hall - re: rotted beam. Patty said that David Larkin looked at the beam and felt there was no additional damage.
d. Town Hall - re: broken window. Patty reported that the window has been repaired.
e. Town Hall - re: broken step. Peter said that he and Mark would make repairs.
f. Town Hall - re: lock system change for lift. Peter said that the information he has looked at wouldn’t be appropriate as this is an odd size. He said something custom would probably have to be made. He asked Patty to contact Carl Oertel for his recommendation.
g. Town Hall - re: Knox-box for front door. Patty said she has been unable to speak with Fire Chief David Colton.
h. Town Office Building – re: asbestos inspection update. Patty said that the company is coming Thursday at 10:00AM to do the inspection. Jerry said that he spoke with a family member who has knowledge of this process and advised the Town to proceed cautiously and limit the scope of the inspection. Jerry said that with the Board’s permission he would like to represent the Board when they are here on Thursday. It was suggested that the Health Office be involved. Jerry said he would keep Sandy Begin informed of the results and when the project is underway.
i. Town Office Building – project update; Clerk of the Works. Patty said that Mark McManus recommends that the Town appoint someone as soon as possible. Discussion. Richard Schirm was recommended and Mark said he would speak with him. In addition, Patty will post notices in Town and notice will also be added to the website. She presented copies of the job description for the Winhall Office Building Project Representative for the Board to review.
Pittsfield Selectboard Minutes page 4
May 18, 2010
New Business
a. Citizen Concern/Complaint – re: rat problem. Patty said that Angelique Lee found a dead rat on her doorstep brought home by her cat. She was concerned that there might be more in the area. Discussion. If a second incident is reported, it will be forwarded to Health Officer Sandy Begin for action.
b. Town Property – re: order Porta-Potty. Patty said she would like to order it for the summer months. The Board approved.
Other Business
a. Village Green – re: remove cedar trees. Mark asked if these trees which are located on either side of the memorial could be removed. Connie will replace them with something smaller. The Board approved.
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 1, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: May 12, 2010
PRESENT: Peter Borden, Jr., Jerry Drugonis, Patty Haskins
ABSENT: Mark Begin
AGENDA: Call to Order
VMBB Loan Application - re: review
Asbestos Inspection - re: information
TRORC - re: VT Economic Incentive Program and local business
Adjourn
Peter called the meeting to order at 6:00pm. This meeting was called due to the fact the application needed to be mailed on May 13th.
VMBB Loan Application - re: review. Copies of the completed application were handed to the Board members. Each page was reviewed with discussion about the repayment options available. Patty said that the Town has until the 3rd week in June to decide how much to bond. If grants are anticipated, this could reduce the amount of the bond. Patty will contact Henry Hotchkiss of the Building Committee regarding grant applications. Peter and Jerry both felt that the repayment schedule as outlined was fine. Peter signed the application on behalf of the Selectboard.
Asbestos Testing - re: information. Patty said that Mark McManus recommended a Wilmington, VT company called Catamount Environmental about testing the Town Office Building for asbestos. She said she spoke with them and reviewed their fee schedule with the Board. The Board approved them for the job.
TRORC - re: VT Economic Incentive Program and local business. Jerry said that he received a letter from Peter Gregory expressing TRORC's support for this program's application by the Original Vermont Wood Products, Inc in Pittsfield. Jerry said he has been unable to contact Joan Goldstein with GMEDC to discuss this and wondered if the Board would like to invite her to the next regular Selectboard meeting to learn more about it. Peter agreed.
The meeting adjourned at 6:12pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 18, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 18, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL TOWN MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Ron Coughenour, Henry Hotchkiss, Dick Stevens, Chuck Colton, Mark McManus and approximately 32 members of the community
AGENDA: Call to Order
Town Office Building Project – re: information prior to Bond Vote
Adjourn
Town Moderator Ron Coughenour called the meeting to order at 7:00pm. Prior to conducting the business of the meeting, he announced that Marsha Hopkins is the Town’s Green-Up Coordinator this year and announced the meeting time on May 1st and activities associated with Green-Up Day. The meeting was then turned over to Selectboard Chair Peter Borden.
Peter provided an historical timeline of the Town Office Building Project that has led up to the Bond Vote. Peter asked that questions and comments be limited to the matter being voted on. He then opened the meeting to the public.
- What change led the decision to move the Library from the basement to the 2nd floor?
Architect Mark McManus said that he overlooked a code issue which would allow the Library to be moved. He said that initially the use of the 2nd floor was not explored for code and structural reasons. He cited the code and the provision. Steel framework inside the wooden frame would support the weight of the books, etc.
- Point of Information: The cost of the project has not changed even though there is a change in the lift.
Mark said that space has been sacrificed inside and the lift would go there instead of in the addition as previously proposed.
- Have the inside stairs to the Library changed?
Mark said that a second stairway has been added in the rear as well as the original stairs in the front of the building. Less materials would be used and as many materials as can be will be reused. The rear staircase will become the main stairway.
- A question about wording in the Article citing the “total project” was questioned. The actual total is $175,000.00 more than the $670,000.00 being voted on.
Petty said that the wording used was recommended by the Bond Counsel.
- Mark was asked where the Selectboard would be meeting in the new building. Also where the mechanics would be.
Mark said that the Selectboard can determine their use of the building.
- What are the plans for keeping moisture out of the basement if plans are for future use?
Mark said that the water problems would be fixed, work would be done on any roof/wall problems, and finishes/surfaces where mold grows would be removed. There would be a re-inspection. All this is included in the budget.
- How soon could ground be broken and the building finished if the vote passes?
Mark said that few permits would be needed. Prepared drawings/specs would be put out to bid. It might be possible to begin late in the summer or early fall for exterior work. Interior work could be continued through the winter months with the building possibly completed this time next year.
- What are the interim plans for the Library while this project is undertaken?
There are none at this time.
- Point of Information: It is suggested that information concerning the project be mailed to all property owners, not just registered voters.
Pittsfield Special Town Meeting Minutes page 2
April 26, 2010
- Is the increased vault space going to be sufficient to last for some time?
Mark and Patty said that it would.
- Would bids for the project go out to local contractors?
Mark said that the project will be advertised. He said that he has already received inquiries. Contractors will need to be prequalified (bonded). This will mean that only certain levels of contractors will be eligible to bid. He said that this insures that the Town’s money is protected.
- Will the stairs from the second floor on the side of the building be removed?
Yes, they will.
Peter announced that the polls would be open from 10am to 7pm in the Town Clerk’s Office. He thanked everyone for coming.
The Moderator adjourned the meeting at 7:30pm
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
2010 Liquor License Renewal – re: approve and sign
2010 Tobacco License Renewal – re: approve and sign
Letter of Decision to Richard and Cathryn Peyton – re: sign
Letters of Appointment – re: sign
Town Audit – re: update
Adjourn
Peter called the meeting to order at 6:27pm. This meeting was called due to the lateness in receiving the Liquor and Tobacco License renewal. The current licenses expire May 1st.
2010 Liquor License Renewal – re: approve and sign
The following applications were approved and signed by the Selectboard:
First Class: Joyy Productions d/b/a Clear River Tavern
Second Class: Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
2010 Tobacco License Renewal – re: approve and sign
The following application was approved and signed by the Selectboard:
Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
Letter of Decision to Richard and Cathryn Peyton – re: sign
This letter was signed by the Selectboard.
Letters of Appointment – re: sign
Zoning Board of Adjustment – David Larkin
Planning and Zoning Commission – Marsha Hopkins
Town Audit – re: update
Patty said that signatures of the Town Clerk and Selectboard were needed, but she said she had some questions to ask the auditor, so will bring this before the Board at their next regular meeting.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 4, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bob Quayle, Blake Quayle, Jerry Kresconko, Tom Macaulay, Ken and Sally Hayes, Alison Hans
AGENDA: Call to Order
Approve Minutes
a. March 23, 2010 Regular Selectboard Meeting
b. March 30, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business
b. Tom Macaulay - re: EC Fibernet update
b. Ken and Sally Hayes - re: dog problem
c. Alison Hans - re: Pittsfield Farmers Market
Correspondence
a. SVE Associates - re: introduction to services
b. VLCT - re: 2010 Stevens Advanced Driver Training program
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program
d. VLCT - re: Basic Governmental Accounting workshop
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways
f. TRORC - re: Flood Preparation for Towns disaster simulation
g. VTrans - re: request for additional information on ancient roads
h. VLCT - re: VLCT News April 2010
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem
b. Town Funds - re: GASB34 compliance update
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
d. Town Funds - re: CD renewal
e. TRORC - re: appointment of TAC representative
f. Town Office Building - re: project information mailing
Adjourn
Peter called the meeting to order at 5:58pm.
The Minutes of the March 23, 2010 Regular Selectboard Meeting and March 30, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business. Bob said that they have been working with the former Stanley tool facility. They have a lease on the building and have hired Jerry as their plant manager. They are hoping to pursue a Community Grant with the Town. He went on to explain the plans and goals for his company called The Original Vermont Products, Inc. They invited the Board to come down and tour their facility.
Pittsfield Selectboard Minutes page 2
April 6, 2010
b. Tom Macaulay - re: EC Fibernet update. Tom thanked the Board for his Letter of Appointment, but asked that the Board members sign it. In addition, the Board signed a letter to Mr. Loredo Sola of EC Fibernet declaring the Town's appointment of Tom as a delegate and Susan Davidson as an alternate from the Town of Pittsfield. A second letter to the Rutland Development Authority was signed. This letter requested that the Town 's Letter of Intent to participate in the Rutland Telecom project be withdrawn.
c. Ken and Sally Hayes - re: dog problem. Ken said that they have been keeping abreast of the problem with the Selectboard Minutes but had some concerns with the Minutes and asked for some clarifications. He questioned the wording of the Ordinance with respect to the interpretation of what "keeping the dog under the owners' control" meant. He said that the problems have continued in spite of visits by Second Constable Doug Mianulli and discussions with the Peytons. Peter said that they would have Mr. Peyton attend their next meeting to readdress the problem. The Hayes' said that they feel that they have the right to feel safe on their own property. They said that this has been a problem for the last six months and it is time for some action by the Board. Peter said that the Board will discuss it and advise them of their decision.
d. Alison Hans - re: Pittsfield Farmers Market. Alison said that she has had several phone calls regarding the market and says they plan to set up on Thursdays from 3 - 6pm with the Board's approval. The Board had no objection.
Correspondence
a. SVE Associates - re: introduction to services. This company provides engineering, planning, landscape architecture, and surveying services. No action taken by the Board.
b. VLCT - re: 2010 Stevens Advanced Driver Training program. The program is available to municipal employees and volunteer firefighters in a PACIF municipality. It will be held on multiple dates at the Stowe Mountain Resort. No action taken by the Board.
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton for his review.
d. VLCT - re: Basic Governmental Accounting workshop. This workshop provides an understanding of basic governmental accounting concepts and tools needed to improve communication of financial results. No action taken by the Board.
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways. This letter addresses recent action regarding Ancient Roads. They are asking that they be notified prior to any hearing regarding these matters so that they have an opportunity to provide comment. No action taken by the Board.
f. TRORC - re: Flood Preparation for Towns disaster simulation. LEPC #12 will host this on April 15th from 6-8pm at the Tunbridge Town Hall. No action taken by the Board.
g. VTrans - re: request for additional information on ancient roads. The VTrans Mapping Unit has received and reviewed Pittsfield's 2010 Certificate of Highway Mileage and is requesting additional documentation and clarification regarding several of the roads that have been submitted. This was reviewed and the Board asked that it be forwarded to Sarah Gray with the Ancient Roads Committee for their review and response.
h. VLCT - re: VLCT News April 2010. No action taken by the Board.
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem. The Board discussed this and will invite Mr. Peyton to attend the next meeting. If the situation is not resolved, then the Board will take action to have the dog impounded.
b. Town Funds - re: GASB34 compliance update. Patty said that Jeff Bradley says a "bare bones" version can be done without additional cost on the audit. Being GASB34 compliant may be a requirement to obtain a federal grant.
Pittsfield Selectboard Minutes page 3
April 6, 2010
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Patty said that she has had a few people interested in the position but has not advertised as yet. She said that her concern was that the benefits be equitable. She explained the vacation policy to the Board. The Board said that they would like to continue reviewing these and will bring this up at the next meeting.
d. Town Funds - re: CD renewal. Patty said that the Highway Equipment Fund is up for renewal. She explained the different options available with the percentages and lengths of term. It was decided to put the money in a 5-month CD at 1.14%.
e. TRORC - re: appointment of TAC representative. This position is to the Transportation Advisory Committee. Mark said he would ask George Deblon if he would accept the appointment and will advise the Board at the next meeting.
f. Town Office Building - re: project information mailing. Patty said that Mark McManus suggested a mailing with information regarding the Bond Vote. Patty explained the items Mark suggested. In addition, she would include a cover letter with pertinent information regarding taxes, etc. to assist the voter in making an informed decision. It was decided to only send the mailing to registered voters. The Bond Vote Informational Meeting is scheduled for Monday, April 26th at 7pm in the basement of the Town Hall. The Bond Vote will be held on Tuesday, April 27th between 10am - 7pm in the Town Clerk's Office.
The meeting adjourned at 6:54pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 20, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 20, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 30, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Town Office Building Project - re: revised estimate
Warning, Resolution and Order of the Selectboard - re: approve and sign
Adjourn
Peter called the meeting to order at 5:55pm.
Town Office Building Project - re: revised estimate. Estimate changes from architect Mark McManus were reviewed. There was some discussion regarding the exterior siding. It was decided to spend the original amount for siding instead of only patching or replacing clapboards. This should save in the long run instead of having to repaint every 4-5 years. The Board approved the revised estimate with this exception and increased the bond to $670,000.00.
Warning, Resolution and Order of the Selectboard - re: approve and sign. The Board had previously signed these at earlier meetings, but with the revised amount, Patty made the requested changes and the Board signed them.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 23, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Chris Sullivan, Tom Macaulay, Mark McManus, Henry Hotchkiss, Sharon Mayer, Marion Abrams, Dick Stevens, Chuck Colton, Angelique Lee
AGENDA: Call to Order
Approve Minutes
a. March 9, 2010 Regular Selectboard Meeting
b. March 16, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet update
b. Chris Sullivan - re: litigation issues
c. Mark McManus - re: Town Office Building Project
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives
b. East Central Vermont CEDS Region - re: Project Solicitation
c. VLCT - re: Chain Saw Safety Training 2010
d. TRORC - re: TAC Representative Appointments
e. TRORC - re: Energy Audit Program
f. VT Tennis Court Surfacing - re: introduction to services
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010
h. US Dept. of Agriculture - re: GMNF grant writing workshops
New Business
a. Town Hall - re: sprinkler system
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
c. Town Roads/Highways - re: Liberty Hill Road washout
d. Town Roads/Highways - re: dead trees on Upper Michigan Road
e. Highway Department - re: grader update
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road
g. Town Funds - re: CD renewals
Old Business
a. Bond Warning - re: approval
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place
Executive Session with Attorney Chris Sullivan
Adjourn
Peter called the meeting to order at 5:54pm.
The Minutes of the March 9, 2010 Regular Selectboard Meeting and March 16, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 23, 2010
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet. Tom said that Pittsfield has been accepted into the EC Fibernet telecommunications project effective March 9, 2010. He said that the Selectboard will need to authorize the inter local contract. Copies were made for the Board to review and re-address at the next regular meeting. In addition Tom said that the Town needs to appoint and delegate and alternate to serve on EC Fibernet's Board. The Selectboard appointed Tom Macaulay to serve as delegate and Susan Davidson to serve as alternate. It was explained to the Board that they also need to send the Rutland Redevelopment Authority a letter withdrawing its Letter of Intent to participate in the Rutland Telecom project, effective immediately. The delegate appointment letter and withdrawal letters will be put on Town letterhead and be ready for the Board to sign at the next regular meeting. The Secretary will send out Letters of Appointment to Tom and Susan.
b. Chris Sullivan - re: litigation issues. Jerry made a motion to enter into Executive Session for the purpose of discussing litigation issues. Seconded by Peter. The Board entered into Executive Session at 6:25pm and adjourned from Executive Session at 6:50pm.
c. Mark McManus - re: Town Office Building Project. Mark presented copies of a revised design for the Town Office Building which would place the library on the second floor instead of the basement. He and Patty checked out the building last week to see what could be reused and he reviewed codes applicable to the project. Discussion. He said that for budgeting purposes, the basement could be left unfinished and the water repair issue could be observed before any finish work is done there. Several other issues were discussed including access to the second floor for patrons with disabilities if only stairs are available, other options to cut costs, etc. The Board asked if Mark could re-examine the estimate figures and see what could be reworked. Mark said he could have them to the Board next week. The Board decided to hold a special meeting on Tuesday, March 30, 2010 at 6:00pm for the purpose of reviewing the changes to make sure that they are under the $665,000.00 amount for the Bond vote. Warnings will be posted in the required places.
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives. This pertains to wellness programs and incentives available to employees on the VLCT/CIGNA health insurance. A copy was given to George.
b. East Central Vermont CEDS Region - re: Project Solicitation. This plan comes from the Federal Economic Development Administration and allows the 30 TRORC towns and 10 Southern Windsor County towns to remain eligible for grants. No action taken by the Board.
c. VLCT - re: Chain Saw Safety Training 2010. This program is sponsored by VLCT/PACIF and designed for maintenance, road and municipal crews that use chain saws to remove trees from the ground without assistance from an aerial lift truck. There are three levels of training. No action taken by the Board.
d. TRORC - re: TAC Representative Appointments. To fulfill VTrans federal requirements on local consultation, each regional planning commission must use a Transportation Advisory Committee (TAC) to meet these requirements. There is currently no TAC representative from Pittsfield. They would like one appointed one and then notify them. No action was taken tonight.
e. TRORC - re: Energy Audit Program. This memo applies to Orange and Windsor Counties. No action taken by the Board.
f. VT Tennis Court Surfacing - re: introduction to services. No action taken by the Board.
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010. No action taken by the Board.
h. US Dept. of Agriculture - re: GMNF grant writing workshops. These workshops are free and for anyone in town trying to secure grants for a non-profit organization, the town, or even someone looking to start a business. This flyer will be posted.
Pittsfield Selectboard Minutes page 3
March 23, 2010
New Business
a. Town Hall - re: sprinkler system. Patty will contact the Assistant Fire Marshall regarding obtaining a variance.
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Copies of the proposed and current job descriptions were distributed to the Board for their review. This will be addressed at the next regular meeting. There was
discussion on whether the job of Clerk and Treasurer should be on separate descriptions. The Board said they would review them as written at this time.
c. Town Roads/Highways - re: Liberty Hill Road washout. George said that there was a washout up by the Swanson development. He said the culvert was plugged. He cleared the culvert and Mark asked him to take photographs of the damage.
d. Town Roads/Highways - re: dead trees on Upper Michigan Road. George said that there are three trees in the narrow stretch just past Hawk Lane that should be taken down. He noted that there are power lines involved. It was suggested he contact CVPS for assistance.
e. Highway Department - re: grader update. George said that the used grader they were hoping to get from Pittsford is no longer available. The Board asked him to continue looking for one.
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road.
George noted that he did not see any problems. The Board approved and signed the permit. This will be kept on file at the Town Clerk's Office.
g. Town Funds - re: CD renewals. Patty said that the Highway Equipment Fund CD matures on April 9th. In addition the Land Trust CD matured on March 24th. Both will be kept in a 1-year CD.
Old Business
a. Bond Warning - re: approval. Patty said that Attorney Jack Facey is away this week but would like to review the Warning prior to posting/publishing it. It was decided to have him look it over before the Board signs it.
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place. Ken and Sally Hayes said that the dog continues to be a problem and have included two excerpts from their log for the Board's consideration and discussion. The Board asked that this correspondence be forwarded to Second Constable Doug Mianulli for follow-up.
The meeting adjourned at 7:47pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 9, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Sarah Gray, Richard Peyton, Robert Ashton, Doug Mianulli, Mike Kenison
AGENDA: Call to Order
Select Board Reorganization
Approve Minutes
a. February 16, 2010 Regular Select Board Meeting
b. March 4, 2010 Special Select Board Meeting
c. March 2, 2009 Town Meeting
Guests and Committee Reports
a. Richard Peyton - re: dog problem
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue
c. George Deblon - re: grader
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010
b. VLCT - re: National Safety Council Defensive Driving Class
c. TRORC - re: Minutes of January 27, 2010 meeting
d. KONE Elevators Escalators - re: service offerings
e. TRORC - re: February 2010 newsletter
f. Central Vermont Council on Aging - re: February/March 2010 newsletter
g. VT Secretary of State - re: Opinions March 2010
h. VTrans - re: Class 1 & 2 Town Highways
i. VT Conservations Commissions - re: Annual Meeting
j. VLCT – re: VLCT News March 2010
k. VT Dept. for Children & Families - re: Town Service Officer appointment
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs Town of Pittsfield
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information
New Business
a. Conflict of Interest Policy – re: approve and sign
b. Selectboard Rules of Procedure – re: approve and sign
c. Appointments - re: 2010 Town Officials
d. Liquor/Tobacco License renewal
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events
Pittsfield Selectboard Minutes page 2
March 9, 2010
g. Town Garage - re: contract for insulation project
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract
b. Rutland Superior Court - re: property assessment appeal update
c. Town Office Building Project - re: date for public hearing and bond vote
d. Town Office Building Project - re: resolution and order of the Selectboard
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Board approved the following positions: Peter will assume Chair, Mark with do the Weekly Orders, and Jerry will be in charge of the Town Buildings.
The Minutes of the February 16, 2010 Regular Selectboard Meeting, March 4, 2010 Special Selectboard Meeting, and March 2, 2010 Town Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton - re: dog problem. Mr. Peyton introduced himself and said that he and his family moved to Pittsfield in August, 2009 from New Jersey. Doug had been asked by the Selectboard to impound his dog. He said that in the beginning the dog was let loose to play, he wasn't aware that there was a town dog ordinance. He explained that he walks his dog several times a day and the dog is under his control. Mr. Peyton said that he was given verbal permission by neighbor James McAdam allowing him to walk the dog on his property. Mr. Peyton feels the issue with the complaining neighbor is from something prior to the dog issue. Peter asked Second Constable Doug Mianulli for his observations and recommendation. Doug said he has seen the dog and agrees that the issue with the neighbors might stem from something else. He recommended an electric fence and felt that might settle the problem. He suggested to Mr. Peyton that he keep lines of communication open with all the neighbors. Peter asked if the Board was comfortable with how things are at this point. The Board felt they were and asked Mr. Peyton if he understood what was expected from this point on. He said he did. The Board thanked him for attending tonight's meeting.
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue. Mr. Ashton introduced himself and said that he disagreed with the Ancient Roads Committee and the Selectboard in their approval of the Jimmy Dean Road and its inclusion in the 2010 Certificate of Highway Mileage. He felt that under advice of his attorney, he felt he had no choice but to pursue a legal course of action. He presented his views of land rights and felt that there were facts that the Selectboard might not have been aware of when they approved this road. He thought it might be worth another look before continuing legal action. George expressed his concern as well and explained that a survey shows that he owns quite a bit of the road. Sarah said that it needs to first be determined if it is a public road. She invited both George and Bob to meet with John Dutton on Wednesday morning, they were not going to be available. Peter suggested a comprehensive review of the documentation to see what is correct.
Pittsfield Selectboard Minutes page 3
March 9, 2010
c. George Deblon - re: grader. George said that he received a call from the Pittsford Highway Department asking if Pittsfield would be interested in their grader, which is for sale. George said that it is four years newer than Pittsfield's, which is 31 years old. He said that he and Mel Colton went over to look at it. The service history was reviewed, recommendations were good and George said the preliminary selling price is $45,000 - $50,000 but they may take $40,000. He said that Pittsfield may be able to get $20,000 for ours. He asked if the Selectboard thought he should pursue it. They said yes.
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010. This does not impact our area. No action taken.
b. VLCT - re: National Safety Council Defensive Driving Class. VLCT PACIF is sponsoring this class which will be available in four cities between March 24th and June 16th. No action taken.
c. TRORC - re: Minutes of January 27, 2010 meeting. No action taken.
d. KONE Elevators Escalators - re: service offerings. No action taken.
e. TRORC - re: February 2010 newsletter. No action taken.
f. Central Vermont Council on Aging - re: February/March 2010 newsletter. No action taken.
g. VT Secretary of State - re: Opinions March 2010. No action taken.
h. VTrans - re: Class 1 & 2 Town Highways. This pertains to road marking. Pittsfield has no roads that apply. No action taken.
i. VT Conservations Commissions - re: Annual Meeting. This will be held at VTC on April 17th. No action taken.
j. VLCT – re: VLCT News March 2010. No action taken.
k. VT Dept. for Children & Families - re: Town Service Officer appointment. This will be addressed under New Business.
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road. This application is for a project that amends the previous permit by subdividing an existing 0.9 acre parcel. The new lot (5) has a garage/barn without plumbing, while the remaining lot (2) has a permit for water and septic but is currently unimproved. This will be kept on file at the Town Clerk's Office.
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R. This correspondence as described in (l) will be kept on file at the Town Clerk's Office.
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road. This project as described in (l) will be kept on file at the Town Clerk's Office.
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road. This project consisting of a two lot subdivision, subdividing previously permitted lot #2 onto lot #2 or 0.6 +/- acres approved for one single family residence and lot #5 of 0.3 +/- acres to remain undeveloped (has a barn with no water or wastewater facilities) located on Townsend Brook Road is approved subject to conditions. This will be kept on file at the Town Clerk's Office.
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs. Town of Pittsfield. This suit pertains to a challenge of the Pittsfield Selectboard's inclusion of the so-called Jimmy Dean Road on Pittsfield's 2010 Certificate of Highway Mileage without proper notice to affected landowners; the quieting of title for the purpose of establishing that a town highway does not exist on Mr. Ashton's land; and a determination that the Town's attempt to establish a town highway in a location not properly warned or laid out constitutes an unconstitutional taking. A copy of this summons was sent to Attorney Chris Sullivan as per Selectboard Chairman Peter Borden, Jr.
Pittsfield Selectboard Minutes page 4
March 9, 2010
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information. This information will be forwarded to Suana Bicek, Chair of the Planning and Zoning Commission.
New Business
a. Conflict of Interest Policy – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
b. Selectboard Rules of Procedure – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
c. Appointments - re: 2010 Town Officials. The Board approved the following appointments and letters will be sent to each appointee. Vacant positions will be filled at the next meeting.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sandra Begin Service Officer one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Robert Charlebois Zoning Board of Adjustment three years
Vacant Zoning Board of Adjustment three years
Jennifer Howard Planning & Zoning Commission four years
John O'Donohue Planning & Zoning Commission four years
Patricia Haskins Unemploy. Comp. Coordinator one year
Don Ziegler Septic Officer one year
Angelique Lee WRVA Representative one year
Vacant Green Up Coordinator one year
d. Liquor/Tobacco License renewals. The following were approved and signed by the Board.
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House. A note of thanks will be sent to Fire Chief David Colton for the use of the Fire House for Pittsfield's Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events. These events are scheduled for March 13, 20, and 27 and are for the evening snowshoe tours held at Riverside Farm from 6-10pm. The Board approved these requests.
g. Town Garage - re: contract for insulation project. The contract from Vermont Foam Insulation, Inc. for the insulation and air barrier job totaling $10,883.00 was signed by Peter on behalf of the Board. The Board approved an order for a deposit payment of $3,265.00 and it was noted that the project can begin on April 5th.
Pittsfield Selectboard Minutes page 5
March 9, 2010
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract. This letter is addressed to Mr. Loredo Sola, Chairman of EC Fibernet expresses support by the Town of Pittsfield in joining with EC Fibernet as indicated by a unanimous vote at Town Meeting on March 2, 2010 and previously at the 2008 Town Meeting. Jerry made a motion to sign the letter. Seconded by Peter. The motion passed and each member signed.
b. Rutland Superior Court - re: property assessment appeal update. Attorney Chris Sullivan has asked if the Board would like to meet to discuss the upcoming schedule. The Board agreed and asked Patty to invite Chris to the next regular meeting.
c. Town Office Building Project - re: date for public hearing and bond vote. Patty said that a Build America bond can be applied for with USDA Rural Development. She said that she has gathered a lot of information and discussion ensued. It was felt by all that the Vermont Municipal Bond Bank avenue should be pursued.
d. Town Office Building Project - re: resolution and order of the Selectboard. Patty said that Bond Attorney Jack Facey sent her sample of resolutions to review. Peter made a motion to enter into Executive Session at 7:00pm to discuss the potential contract and financing options. Seconded by Jerry. The Board adjourned from Executive Session at 7:12pm. The Selectboard will meet on Tuesday, March 16, 2010 at 6:00pm for the purpose of concluding the resolution and order of the Selectboard. The Secretary will post a Warning for the meeting.
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing letters of appointment and other correspondence.
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Jim Cullen, Judy McConnell, David Larkin, Mark McManus
AGENDA: Call to Order
Old Business
a. George Deblon - re: Grader
b. Public Comments re: Town Office Building Project
Bond Vote
a. Warnings - re: dates
b. Special Meeting - re: date and place
c. Bond Vote - re: date
d. Bond - re: determine the amount
e. Resolution and Order of the Selectboard - re: approve and sign
f. Special Meeting/Bond Vote - re: marketing/advertising
Other Business
a. Attorney Chris Sullivan - re: next meeting
b. Town Funds - re: GASB 34 compliance
c. Town Property - re: request to purchase A-frame sign
d. Mark McManus -re: questions from Board
Adjourn
Peter called the meeting to order at 5:55pm.
Old Business
a. George Deblon - re: Grader. George said that Mark Begin and Dave Colton went with him to Pittsford to look at the grader. He said he also checked online for comparables. He said the average price online was around $60,000.00 and Pittsford is asking $45,000.00-50,000.00. A 12' Balderson Wing comes with their grader. Discussion. There is an Equipment Fund CD which matures on April 9th with enough money to pay for the grader. Jerry made a motion to approve the purchase of the used grader from the Town of PIttsford. Seconded by Peter. The motion passed unanimously. Mark suggested offering $42,000.00. George will give them a call. George felt that Pittsfield's grader could sell and suggested $25,000.00 as a starting sale price.
b. Public Comments re: Town Office Building Project. David Larkin said that he Googled Mark McManus on the internet and said the site stated he was an employee of Naylor and Breen. He felt that if this was the case there would be a conflict of interest as the estimate was from Naylor and Breen. The Board said that they were not aware of this and would look into it. David also wanted to know the status of the foundation and if it will be replaced. Mark said that some work has been done around the foundation, but its exact status won't be known until the project is underway. David also brought up the subject of mold and felt that something should be done to assess the situation prior to beginning the project. Mark responded by saying that when the basement is stripped, the extent will be determined. Peter asked Patty if Mark McManus could possibly attend the next meeting and if that would throw off the timeline for the bond vote. She said that Mark was coming over this evening to tour the building to see what features could be saved and incorporated into the renovation and interior look of the building. The Board decided to try and speak with him later in the
Pittsfield Selectboard Special Meeting Minutes page 2
March 16, 2010
meeting. Jim Cullen expressed his concern about the cost of mold remediation without first checking it out. Peter agreed that there are unknowns, but that money could not keep being spent on the building without it moving forward. He said that experts have been consulted and their opinions have been encouraging. The contingency money factored into the cost of the project should cover these concerns.
Bond Vote
a. Warnings - re: dates. Patty said that the Warning will be posted in the required areas in Town and will appear in the 4/6, 4/13, and 4/20 issues of the Rutland Herald.
b. Special Meeting - re: date and place. The meeting will be held at 7:00PM on Monday, April 26, 2010 in the downstairs of the Town Hall.
c. Bond Vote - re: date. The polls will be open from 10:00AM - 7:00PM on Tuesday, April 27, 2010 at the Town Office Building. Voting to be by Australian ballot.
d. Bond - determine the amount. Patty presented a breakdown of the estimate with bond, which includes a 15% contingency, soft costs, short term construction financing minus the reserve funds. Discussion. The amount of $665,000.00 was agreed on.
e. Resolution and Order of the Selectboard - approve and sign. This was reviewed and signed by the Board members.
f. Special Meeting/Bond Vote - re: marketing/advertising. Patty said that posters would be placed at various locations around the village as well as Warnings. In addition she is hoping that an article can be written for inclusion in local newspapers.
Other Business
a. Attorney Chris Sullivan - re: next meeting. Patty said that Chris will be at the meeting but that their discussion will be held in Executive Session. It was suggested he arrive around 6:30PM.
b. Town Funds - re: GASB 34 compliance. Patty explained that Jeff Bradley began the municipal audit today. Pittsfield has not been required to become GASB 34 compliant due to its size, but accountant Jeff Bradley recommended moving to that model should the Vermont Municipal Bond Bank change their requirements in the future. Federal money, should it be requested in the future, requires that Town’s be GASB 34 compliant. Discussion. Peter felt that the Town should stay in the format it's in now, but asked how quickly GASB 34 compliance could be obtained if needed. Patty said she would check with Jeff.
c. Town Property - re: request to purchase A-frame sign. Patty said that she would like to order the sign to place out front to announce dog license renewals, voting, etc. The Board approved the purchase.
d. Mark McManus - re: questions from Board. The Board met briefly and asked him if he has any involvement with Naylor and Breen at this time. Mark said that he did not. His only involvement has been the Mendon Town Office project which has been completed. Peter asked him about the concerns expressed previously about the mold and foundation. Mark felt that once the basement is stripped, a good cleaning should remedy the mold problem unless there is wood involved. Flooring is included in the estimate. He said he was comfortable that everything could be removed. Regarding the foundation, he said he didn't remember seeing anything in the structural report pertaining to any problems with that. The Board appreciated his meeting with them on short notice this evening.
Pittsfield Selectboard Special Meeting Minutes page 3
March 16, 2010
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Patty Haskins, Mark McManus, Henry Hotchkiss, Dick Stevens, Jim Cullen, Sean and Angelique Lee, Judy McConnell, David Larkin, Don and Ann Taylor, Sharon Mayer, Traci Templeton, Nancy Blessing
ABSENT: Jerry Drugonis
AGENDA: Call to Order
Public Comments to Architect, Selectboard, and Building Committee
Adjourn
Peter called the meeting to order at 6:00pm.
Peter explained that the purpose of this meeting was discuss the estimate from Naylor & Breen, what changes might be made to the plans and any other concerns the parties might have. Peter said that the first twenty minutes would be a question and answer period where architect Mark McManus could address concerns from the public.
Various concerns and responses were addressed from the public present:
- the proposed relocation of the library to the basement of the new Town Office Building as it was felt the library is a larger part of the community and more community oriented now then when plans were originally designed - would need to start over with new design; basement can be made environmentally friendly
- verifying that Plan C was the favored response of the last survey
- the difference between the plan that was voted down at the last bond vote and what was voted for on the last survey - same plan but new concepts were presented in the survey
- status of Ron Colton's plan for renovation - nothing was presented to the Board
- library vs renovation vs cost - certain portions of the Town will always vote "no"; felt design will address all concerns for the Town Office Building; the addition to the back of the building may allow for the original building to qualify for historical grants from the federal government
- restoration vs renovation - this is an addition/renovation project; not trying to restore; plan to preserve character of building
- windows/lighting in proposed basement - code requires access/egress in case of fire; window area can be built out to provide more light
- estimated cost of mold remediation - none obtained; not adding to expenses at this time; plan to gut building; any mold concern will be addressed as needed
Executive Session opened at 6:40pm. Adjourned at 6:45pm.
Design concerns were addressed with Mark McManus by Patty Haskins and Dick Stevens. These included:
- need for a second lavatory? - yes, due to separate uses, unless relocated to an area accessible by all parties
March 4, 2010
- the location of the fuel tank, inside or out? - recommended using LP gas and bury the tank
- Historical Society looking for a secure door for storage - as storage room is located below the vault, a higher rating is provided for that area with a higher rated door
- stripped paint may contain lead - lead abatement not as costly as asbestos abatement
- replacement of clapboard and trim? - cost in estimate is for window trim replacement
- drainage around ramp and building - install a trench or curtain drain; need to plan for water flow
- remove front porch to feature doors more prominently; relocate entrance to side of building - parking will remain in front of building; fire code may dictate how entrance is handled
- concerns regarding "look" of the library - suggested that the library may obtain grants/fundraising to cover costs of finishing the space as they would like; no sprinkler system needed in that area
Executive Session adjourned at 7:46pm.
The meeting adjourned at 7:48pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 9, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Tom Macaulay, George Deblon, Mike Kenison, Ann & Don Taylor, Marion Abrams, Angelique Lee, Karen Butterhof-Waterworth, Kelly Ziegler, Traci Templeton
AGENDA: Call to Order
Approve Minutes
a. February 2, 2010 Regular Meeting
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network
b. George Deblon – re: Jimmy Dean Road ancient road
c. Marion Abrams et al – re: Library concerns
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals
b. WRVA – re: 2009 Year End Financials
c. VLCT – re: Municipal Treasurer’s Workshop
d. VLCT – re: (email) Selectboard Institute
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn
g. Superior Court, Rutland County Court House – re: Rutland County tax bill
h. Bob Ashton – re: (email) ancient road concern
i. Bob Ashton – re: (email) response to meeting invitation
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road
k. VT Secretary of State – re: Opinions February 2010
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports)
p. U.S. Census Bureau – re: Boundary Validation Program
q. TRORC – re: Transportation Capital Projects Prioritization
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds
s. RCML – re: community Facility loan program information
t. John Bilunas – re: (email) thank you to Road Commissioner
Old Business
a. Audit for Bond Vote – re: bids received
b. Delinquent Dog – re: update
c. Town Office Building – re: update
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class
Pittsfield Selectboard Minutes page 2
February 16, 2010
Other Business
a. Selectboard – re: change in meeting times in March
Adjourn
Mark called the meeting to order at 6:00pm. Peter arrived a few minutes later. The Minutes of the February 2, 2010 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network. Tom announced that he is no longer associated with the Rutland Redevelopment Authority that was working on this project. He said he would like to see this type of project move forward and that something needs to be done. He asked if the Selectboard would consider appointing him to serve as the Town’s representative on a volunteer basis on this project. Mark made a motion to appoint Tom. Seconded by Jerry. The motion passed.
b. George Deblon – re: Jimmy Dean Road ancient road. George’s concern was how a decision could be made regarding this road without property owner’s involvement. He presented a survey where he explained that he owns the land that was under consideration. He wanted to know what impact this would have on his ownership and property taxes. Jerry explained that the Town only keeps the right of way, they don’t own the land. George pointed out that Hadley Lane is a private road, not a Town road. George said there are no references in his deed of a Town right of way. Peter suggested inviting the Ancient Roads committee to the next meeting to discuss this. Peter said he would contact Sarah Gray. Robert Ashton will also be invited. The Secretary will send him an email inviting him to attend.
c. Marion Abrams et al – re: Library concerns. Marion said that they had two concerns. They asked if in future communications regarding the Town Office Building that instead of it saying “Town Office Building” that it be more clearly labeled “Town Office and Library Building.” They feel that because so much discussion has focused on the Town Clerk’s Office, they are concerned that some people may not realize that the building in question also houses the Library. Discussion. The Board voted to keep the name as it has been saying that there are enough references to the library in the surveys, etc. Marion also expressed concern about the library being relocated to the basement when/if the new building is approved. Marion said that the library’s position has changed since the initial process began. They don’t want to encourage people to vote against the bond vote if the library is to be in the basement. They would like to encourage the Selectboard to explore options including the library in the final plans. Peter said that he wasn’t sure how they should proceed but would discuss it. All options would be explored. Karen suggested a presentation at Town Meeting to explain how much a bond vote costs to prepare. This might emphasize the seriousness of the vote and encourage more people to take part in the vote. Patty added that Town Meeting will not discuss the Town Office Building project. There will be a separate meeting scheduled for a later date.
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals. The schedule sets forth some dates by which various actions need to be taken. One of them requires a disclosure of an expert which would be an appraiser to appraise the properties. Discussion. The Secretary will contact Attorney Sullivan with information for NEMC/Bill Krajeski. This will be kept on file at the Town Clerk’s Office.
b. WRVA – re: 2009 Year End Financials. The 2010 Budget represents a decrease of 5.03% for Pittsfield/$119.73 below the 2008 budget.
Pittsfield Selectboard Minutes page 3
February 16, 2010
c. VLCT – re: Municipal Treasurer’s Workshop. This workshop will provide treasurers with the basic tools needed to address daily issues and to improve efficiency and effectiveness. It will be held at two locations in March. No action taken.
d. VLCT – re: (email) Selectboard Institute. This is an annual program designed for both new and seasoned members. It will be held in March in Fairlee. No action taken.
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning. This workshop is also sponsored by Vermont’s Regional Planning Commissions. It is designed for all local officials involved in land use planning and regulations. It will be held in March via Interactive Television. No action taken.
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn. The Commission received the Applicant’s final response to Hearing Recess Order #2. All parties will be allowed until February 19, 2010, to review and submit any response to the final evidence. This will be kept on file at the Town Clerk’s Office.
g. Superior Court, Rutland County Court House – re: Rutland County tax bill. This year’s rate will be $.00651 compared to last year’s tax rate of $.007719. This information will be factored into the 2010 budget.
h. Bob Ashton – re: (email) ancient road concern. This email expresses his concern that a statutory notice period is required and the Town has not met these requirements for notice and public hearing. Discussion. The Board felt that this was a clearly observable road and therefore not obligated to hold a hearing. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
i. Bob Ashton – re: (email) response to meeting invitation. Bob responded that he would not be able to attend tonight’s meeting.
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road. This firm represents Robert Ashton addresses their belief that the Selectboard has failed to provide proper notice of its pending decision to include the road on the town highway map. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
k. VT Secretary of State – re: Opinions February 2010. No action taken.
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar. No action taken.
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications. This letter explains the circumstances pertaining to two events scheduled for February 19th and 20th at the Amee Farm and Riverside Farm and why she is asking the Board to make exceptions to the ending time of both events. Discussion. The Board approved a “one time only exception” for these two events only and changed the ending time from 10pm to 1am based on information supplied by Connie.
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2. Arrangements have been made with Gramp’s Shuttle to resolve the issue of overflow parking for events as needed.
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports).
p. U.S. Census Bureau – re: Boundary Validation Program. This information will be forwarded to Donald Flynn for review.
q. TRORC – re: Transportation Capital Projects Prioritization. Comments on this draft prioritization list will be accepted until March 1st. No action taken.
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds. Patty explained that this would only be available in 2010. It would need to have voter approval and there are deadlines which could fit into the timeline that has been set up. She felt that this could be a great borrowing opportunity for the Town and could fit the timeline that’s been set up. There could be big savings to the Town if it could be done.
Pittsfield Selectboard Minutes page 4
February 16, 2010
s. RCML – re: community Facility loan program information. Discussion. The Board agreed that nothing could be done with this information at this time as there is no final figure available yet for the project. This will be explained to Susie Martin who prepared this information for the Board.
t. John Bilunas – re: (email) thank you to Road Commissioner. John wanted to have the Board let George know that his knocking down the high snow piles to aid visibility on Tweed River Drive was appreciated.
Old Business
a. Audit for Bond Vote – re: bids received. Patty said that four bids were received with one company not interested. Each bid was reviewed and Jeffrey Bradley’s bid was accepted. Patty will notify all parties.
b. Delinquent Dog – re: update. Patty said that Mr. Peyton came in and licensed his dog. He said he had read the Ordinance and doesn’t feel that there is a problem as his dog is under his control. Discussion. The Board felt that the dog was not under the owner’s control based on documented reports on file at the Town Clerk’s Office. They felt that the dog should be apprehended and asked Patty to contact Second Constable Doug Mianulli. They said that Doug should make arrangements with the Rutland County Sheriff’s Office to impound the dog. The owner will be responsible for all expenses.
c. Town Office Building – re: update. Patty said that she received an email from Architect Mark McManus dated February 12th stating that he has some new figures based on an estimate from Naylor and Breen. He said he’ll copy the estimate and forward it to Patty when he returns to Vermont on the 16th.
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class. This was approved and signed by the Selectboard.
Other Business
a. Selectboard – re: change in meeting times in March. Due to Town Meeting, the March meetings will be rescheduled to the 9th and 23rd. The Secretary will post the Warning.
The meeting adjourned at 7:37pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 9, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Sarah Gray, Dot Williamson, John Dutton, Mary Lee Stevens, Richard Stevens, Vern Haskins
AGENDA: Call to Order
Ancient Roads - re: proposed changes to certificate of highway mileage
Other Business
a Town Warning - re: approve and sign for posting
b. Rutland Superior Court - re: property appeals update
c. Town Buildings - re: water in basements on January 25th
d. Recycling - re: paper; update
Adjourn
Peter called the meeting to order at 6:00pm.
Ancient Roads - proposed changes to certificate of highway mileage. It was decided to discuss and vote on each road individually. With each road, Sarah was asked to outline what each mileage addition involved. Discussion followed which included clarification of their locations using maps and supporting documents included in each report. A copy of these reports are on file at the Town Clerk's Office. The results of the votes are as follows:
1. Jimmy Dean Road: Peter made a motion to acknowledge .39 miles of Jimmy Dean Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
2. Knight's Hill Road: Peter made a motion to acknowledge .47 miles of Knight's Hill Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
3. Bailey Road: Jerry made a motion to acknowledge 1.27 miles of Bailey Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Peter seconded. Vote 2 to 1. Adopted.
4. Rorison Hill Road: Peter made a motion to acknowledge .29 miles of Rorison Hill Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
5. California Road: Mark made a motion to post signs restricting the use of wheeled motorized vehicles except in the case of an emergency. This could be reviewed by the Town with permission of the Selectboard. Jerry seconded. Vote 2 to 1. Passed. Dot suggested the USFS place a gate past the land that is privately owned. Peter made a motion to acknowledge .21 miles of California Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
6. Townsend Brook Road: Peter made a motion to acknowledge .61 miles of Townsend Brook Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
7. Mayo Meadow Road: Peter made a motion to acknowledge .05 miles of Mayo Meadow Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
8. Gokey Road/Parmenter Loop: Peter made a motion to acknowledge 1.28 miles of Gokey Road/Parmenter Loop as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Jerry seconded. Vote 2 to 1. Adopted.
Pittsfield Selectboard Special Meeting Minutes page 2
January 26, 2010
9. Fisk Road: Jerry made a motion to acknowledge .6 miles of Fisk Road as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Peter seconded. Vote 2 to 1. Adopted.
10. Mayo Meadow Extension: Peter made a motion to acknowledge 1.21 miles of Mayo Meadow Extension as a Class 4 road to be added to the 2010 Certificate of Highway Mileage. Added to this motion is that the road is to be used as it has been currently for the last decade, specifically for recreational purposes with no access by wheeled motorized vehicles. Jerry seconded. Vote 2 to 1. Adopted.
Other Business
a Town Warning - re: approve and sign for posting. The Warning was approved at the last meeting and was signed by all members tonight.
b. Rutland Superior Court - re: property appeals update. Patty said that Attorney Chris Sullivan will be handling the appeals to Superior Court.
c. Town Buildings - re: water in basements on January 25th. Patty said that there was water in both basements after Monday's rain. Water in the front of the Town Hall basement has dried, but water in the Town Office Building that came in along the northwest corner and north wall is still wet. She encouraged the Board not to ignore this problem. No action taken.
d. Recycling - re: paper; update. Mark said he hasn't been able to catch up with Jon Benson but would try again on Wednesday and report his findings to Patty.
The meeting adjourned at 8:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 2, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 2, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 19, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Suana Bicek, Sarah Gray, Dot Williamson, John Dutton
AGENDA: Call to Order
Approve Minutes
a. January 5, 2010 Regular Meeting
b. January 12, 2010 Special Meeting
Guests and Committee Reports
a. Suana Bicek - re: food drive
b. Sarah Gray – re: Ancient Roads update
Correspondence
a. Dayco Inc. - re: Insulation Proposal
b. Rutland Superior Court - re: Notice of Hearing
c. Rutland County Sheriff - re: 2009 Statistics and Town Report
d. The Association of Vermont Conservation Commissions - re: Tiny Grant Program 2010
e. 100 on 100 Relay - re: update on 2010 event
f. English, Carroll & Boe, P.C. - re: TH #11, Town of Chittenden
g. Brook Field Service - re: Emergency Shelter Generator grant information
h. VTrans - re: Letter of Intent for Vermont Country Inn, LLC for reconstruction of driveways
i. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Hoop Greenhouse Jurisdictional Opinion
j. TRORC - re: Pre-Disaster Mitigation Planning
k. VT District Environmental Commission #3 - re: Vermont Country Inn, LLC Hearing Recess Order #2 - #3W1024
l. Rutland County Housing Coalition - re: 2010 Vermont Point in Time Count
m. Center for Rural Studies - re: VT Broadband Mapping Initiative
n. Clean Energy Development Fund - re: (email) EECBG applicants
o. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Act 250 Application #3W1024
p. VT Secretary of State - re: 2010 Request for Proposals under the Help America Vote Act
Old Business
a. Town Office Building - re: (email) comments from architect Mark McManus
b. Citizen Concern/Complaint - re: dog problem in Our World
c. Recycling - re: paper
New Business
a. Appointment – re: Trustee of the Roger Clark Memorial Library
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, four events
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - Noel's Specialty Foods, two events
d. Gerald & Philip Puschel - re: donation of property to Town of Pittsfield
e. Selectboard - re: Selectboard Statement for Town Report
Pittsfield Selectboard Minutes page 2
January 19, 2020
Budget
a. Warning
b. Changes in Fund Balance and Comparative Balance Sheets
c. Revenues and Receipts
d. 2010 Budget
e. Budget Summary
f. Anticipated Tax Rate
g. Additional Assets
Adjourn
Peter called the meeting to order at 5:57pm. The Minutes of the January 5, 2010 Regular Meeting and January 12, 2010 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Suana Bicek - re: food drive. Suana explained that this was going to be a trial year in that just Stockbridge, Pittsfield, Bethel and Barnard are participating. If it proves successful then more towns will become involved next year. She said that she will make the copies and has some volunteers to help place them in Town Report. She also said that she would leave boxes at the Town Office Building and Fire House and then take them to Bethel. She asked again if the Town would donate the ream of paper. Sarah Gray offered to purchase the ream and donate it.
b. Sarah Gray – re: Ancient Roads update. Sarah has prepared a list of all the roads and that nine reports are finished. Mayo Meadow is still incomplete. The timeline for this project was reviewed and Peter asked if there were options available after the February 2010 deadlines. Sarah said there were but they are more involved. Peter said he would like to have that checked. Discussion. It was decided to hold a special meeting next week solely to address the ancient roads project and vote on them. The meeting will be held on Tuesday, January 26, 2010 at 6pm at the Town Clerk's Office. The Secretary will post the required Warning.
Correspondence
a. Dayco Inc. - re: Insulation Proposal. This proposal is for the Town Garage. The Board had previously asked George to obtain a second estimate for the project.
b. Rutland Superior Court - re: Notice of Hearing. This pertains to the property appeals for William C. Bullock, Jr. and five Desena related properties scheduled for Monday, February 8, 2010. Attorneys were discussed and Patty was asked to contact VLCT to see who they might suggest. Patty will report back to the Board. This will be kept on file at the Town Clerk's Office.
c. Rutland County Sheriff - re: 2009 Statistics and Town Report. In 2009, there were a total of 7 incidents/offenses, 1 arrest/offense, 74 tickets/violations, 23 traffic warnings/violations and a total of $11,758.00 collected in traffic fines. This information will be kept on file at the Town Clerk's Office.
d. The Association of Vermont Conservation Commissions - re: Tiny Grant Program 2010. This grant provides $250 - $500 grants available to local committees/groups. More information can be obtained at http://www.vlct.org/municipalassistancecenter/grants. No action taken.
e. 100 on 100 Relay - re: update on 2010 event. The event will take place on Saturday, August 28th. The letter explains their goal and what can be expected from the relay race organizers. It also explains how this event can help the town. The runners are expected to pass through Pittsfield between 3:40 - 6:30 PM. A response form confirming the Town's permission is included. Peter completed it and it will be returned.
Pittsfield Selectboard Minutes page 3
January 19, 2010
f. English, Carroll & Boe, P.C. - re: TH #11, Town of Chittenden. Enclosed is the Pre-Trial Stipulation and Order ordered by the Court on January 4, 2010. This will be kept on file at the Town Clerk's Office.
g. Brook Field Service - re: Emergency Shelter Generator grant information. Federal grant money is available for these generators. Applications are due by January 29, 2010. Brook Field Service would like to be involved in this project for the Town. No action taken by the Board.
h. VTrans - re: Letter of Intent for Vermont Country Inn, LLC for reconstruction of driveways. This highway permit application is for the reconstruction of the driveways to serve as two-way accesses, one to serve as a one-way exiting access, and establish turf between the drives. This has been reviewed and found to meet the requirements for work within the highway right-of-way. This highway permit application will be processed after copies of the Act 250 and/or local approvals, including all conditions, are provided to the Utilities & Permits Unit. This will be kept on file at the Town Clerk's Office.
i. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Hoop Greenhouse Jurisdictional Opinion. This is a copy of correspondence sent to the District 3 Environmental Commission. Vermont Country Inn desires to construct a number of additional improvements and structures that will be used exclusively for farming purposes. These improvements consist of: ten to fifteen hoop greenhouses, a composting area, pigpens, fencing for the purpose of hemming in livestock, a covered shed for cow manure, a cheese and root cellar, and an apiary. This correspondence will be kept on file at the Town Clerk's Office.
j. TRORC - re: Pre-Disaster Mitigation Planning. The draft set of actions to address priority hazards was reviewed by the Board. Enclosed is a memo for posting.
k. Kenlan Schwiebert Facey & Goss, P.C. - re: Vermont Country Inn, LLC, Act 250 Application #3W1024. This is a copy of documentation dated January 7, 2010 sent to the District 3 Environmental Commission in response to the District Commission's Hearing recess Order dated November 24, 2009. This will be kept on file at the Town Clerk's Office.
l. VT District Environmental Commission #3 - re: Vermont Country Inn, LLC Hearing Recess Order #2 - #3W1024. The Commission recessed the public hearing on November 17, 2009 and issued a recess memo on November 24, 2009 allowing the Applicant 30 days to fine the requested additional information. The Applicant subsequently requested an extension until January 11, 2010 to file the information, which the Commission granted. The Commission has reviewed the additional submittals and finds that additional information is required. This document is dated January 15, 2010. This will be kept on file at the Town Clerk's Office.
m. Rutland County Housing Coalition - re: 2010 Vermont Point in Time Count. This is for the annual count of the homeless across Vermont. It is conducted over a 24-hour period starting January 27th from 6pm to January 28th at 6pm. A survey is enclosed which Peter will complete on behalf of the Selectboard.
n. Center for Rural Studies - re: VT Broadband Mapping Initiative. The primary goal of this group is to gather and validate information on the availability of broadband internet connections in Vermont. There is an online survey. Peter said he would take the survey on behalf of the Selectboard.
o. Clean Energy Development Fund - re: (email) EECBG applicants. Pittsfield was previously denied this grant. Efficiency Vermont may contact the Town to follow up on the application. Jerry took a copy of the memo and will see if he can contact them regarding any assistance they can provide to the Town.
p. VT Secretary of State - re: 2010 Request for Proposals under the Help America Vote Act. The maximum award per grant is $5,000.00 and is intended to help ensure that individuals with disabilities have access to polling places. Examples of items which may be included are paving parking areas, building ramps inside/outside buildings, building curb cuts, improving lighting and replacing door knobs with lever handles. Patty urged the Board to consider applying for this grant to improve lighting and replace door knobs. She said that the
Pittsfield Selectboard Minutes page 4
January 19, 2010
Town has applied for and received grant money in the past to purchase new computers for the Town Clerk and Assistant.
Old Business
a. Town Office Building - re: (email) comments from architect Mark McManus. The Board had asked Patty to contact Mr. McManus for a firmer estimate before proceeding to a bond vote. Mark McManus felt that he could have some builders look over the plans and come up with a better estimate. He added that the anticipated the cost for the contractors' estimates would be in the $1,000 - 2,000 range. Patty said that there was money for that and the Board approved the expense.
b. Citizen Concern/Complaint - re: (email) dog problem in Our World. John Bilunas asked that this email be passed onto the Board. It concerns a dog owned by Richard and Cathryn Peyton who own a home on Park Place. The dog has been reported as a nuisance by both John and neighbors Ken and Sally Hayes. Specific instances are mentioned in this correspondence. He is asking for the Board's assistance as the dog appears dangerous. Discussion. Patty said that Second Constable Doug Mianulli has been contacted and addressed the problem in the past with no positive result. The Board approved sending a letter fining the owner as the dog is unlicensed. Mark said he would speak with First Constable Tim Hunt and Patty said she would contact Doug about this next letter. The Secretary will send letters to both John Bilunas and Ken and Sally Hayes indicating their plan to follow up on this problem.
c. Recycling - re: paper. Mark said he would continue to try and speak with Jon Benson regarding this.
New Business
a. Appointment – re: Trustee of the Roger Clark Memorial Library. The Board of Trustees of the Roger Clark Memorial Library would like to nominate Traci Templeton as a Trustee to replace April Hayden. The Selectboard approved their request and the Secretary will send Traci a Letter of Appointment. Her term will expire at Town Meeting 2010.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, four events. These events include snowshoe tours on January 22 & 23, 2010 and January 29 & 30, 2010 at Riverside Farm, a rehearsal dinner party reception on February 19, 2010 at the Amee Farm, and a wedding party reception on February 20, 2010 at Riverside Farm. The Board approved these requests with the exception that the events occurring on February 19th and 20th conclude at 10pm. These changes were so noted on the requests.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - Noel's Specialty Foods, two events. These two events include a wedding on February 6, 2010 at Riverside Farm and a rehearsal dinner on March 5, 2010 at Riverside Farm. Both requests were approved by the Board.
d. Gerald & Philip Puschel - re: donation of property to Town of Pittsfield. They would like to donate their property located at 620 Route 100 to the Town to be used for conservation/recreational purposes or anything else that the Town deems appropriate. Discussion. The Board felt that this was something they did not want to do. The Secretary will send a letter to the owners thanking them for their offer.
e. Selectboard - re: Selectboard Statement for Town Report. Jerry has written this year's statement for Town Report and had emailed it to the other members. The Board approved the report and thanked Jerry for his efforts.
Budget
a. Warning
Article 10 (installation of fire alarm system) was discussed.
Pittsfield Selectboard Minutes page 5
January 19, 2010
b. Changes in Fund Balance and Comparative Balance Sheets
Patty explained how these figures are determined and their average for the last eight years.
c. Revenues and Receipts
These figures were reviewed.
d. 2010 Budget
Miscellaneous Expense
Tax Administration Software - $1,995.00
e. Budget Summary
School figures not available at this time.
f. Anticipated Tax Rate
The figures were reviewed and the anticipated Municipal tax rate was discussed. Without any Warned items approved - $.3996, with Warned item 7 - $.4192, with Warned items 7 & 8 - $.4289, with Warned items 7, 8 & 9 - $.4397, with Warned items 7, 8 ,9, & 10 - $.4431, and with Warned items 7 - 10 & Emergency Fund payback - $.4508. School figures were not available at this time.
g. Additional Assets
These were reviewed.
The Secretary was asked to make a note to discuss further paying back of the Emergency Fund when 2011 Budget meetings take place.
The meeting adjourned at 7:40pm.. The next Regular Selectboard meeting is scheduled for Tuesday, February 2, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 2, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 12, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Budget
a. Revenue and Receipts
b. 2010 Budget
c. Warning
Other Business
a. Town Buildings - re: snow removal
b. Town Report - re: food donation flier
c. Recycling - re: paper
d. Bethel/Royalton Solid Waste - re: invoices
Adjourn
Peter called the meeting to order at 6:00pm.
Patty presented handouts of the pages as they will appear in Town Report.
Budget
a. Revenue and Receipts
This was reviewed.
b. 2010 Budget
Other Services - The following were discussed. It was agreed that the Audit was going to be
necessary regardless of what else happens. Patty reviewed the timeline for the bond hearing, etc.. She added that it would be hard to find an accountant at this time of year who would be willing to do this. It was decided to provide 30 days to respond from the time the letter is sent out. The bond vote will most like take place in July. The Board asked Patty to speak with Architect Mark McManus for specifics in the process.
Audit - $2,250.00
Bond Counsel Opinion - $870.00
Other
Town Officer Education - decrease to $400.00
Furnace Replacement (Town Hall) - $5,442.00
Wages were reviewed and by a majority of the Selectboard there will be an increase of 2%.
c. Warning
The Select Board would like to have the meeting at the Fire House. Patty will check with Fire Chief Dave Colton to see if they will be willing to host the Town Meeting.
Article 9 was added for insulating the Town Garage - $11,000.00.
Article 10 was added for a fire alarm system for the Town Hall - $3,500.00.
Other Business
a. Town Buildings - re: snow removal. Someone to shovel snow is needed to maintain the Town Office Building and Town Hall after snow storms. This will be discussed at a future meeting.
b. Town Report - re: flier about food donation. Suana Bicek request information on where the Town Meeting will be held so there will be boxes available for donations. The Board agreed to providing the copy toner if Suana provides the paper for the flier.
Pittsfield Special Selectboard Minutes page 2
January 12, 2010
c. Recycling - re: paper. It has been learned that Stockbridge is having their paper/cardboard picked up. Discussion. Mark said he would speak with Jon Benson about Pittsfield also having the same.
d. Bethel/Royalton Solid Waste - re: invoices. Patty explained that there have been ongoing problems with the invoices. The individual slips are not always being sent to provide a way to check the accuracy of the invoices. She informed the Board that she has spoken with Del Cloud regarding this matter and is in hopes that the situation will improve.
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 5, 2010
PRESENT: Mark Begin, Jerry Drugonis, Patty Haskins, Sarah Gray
AGENDA: Call to Order
Approve Minutes
a. December 15, 2009 Regular Meeting
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads update
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1383-1, Vermont Country Inn
b. VLCT - re: VLCT News January 2010
c. VT Dept. of Environmental Conservation – re: Project ID#WW-3-1771 Receipt of Application, Thomas and Jennifer Littlehales, 220 Emerson Way
d. VT Dept. of Environmental Conservation – re: Project Review Sheet WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way
e. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way
f. VLCT – re: (email) PACIF Financial Loss Coverage Primer
g. Clean Energy Development Fund – re: (email) Energy Efficiency and Conservation Block Grant (EECBG) project
h. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-0854-1, Richard W. Weir, Stonewood Crossing
i. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, correspondence to Paul Gillies and Pre-Trial Stipulation and Order
j. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, proposed Pre-Trial Stipulation and Order
k. VT Districts #2 and #3 Environmental Commission – re: Land Use Permit #3W1024-Vermont Country Inn, extension request
l. Marshall’s Alarm Service, Inc. – re: estimate for fire alarm installation
m. VLCT – re: VLCT 2010 Legislative Priorities
n. VLCT – re: New PACIF Grant Funding Program
o. BGNE – re: introduction to their insurance program
p. The Trust for Public Land – re: special print edition of online TPL Near You
q. VT Dept. of Taxes – re: Certified Equalized Education Property Value
r. George Deblon – re: (email) request to insulate Town Garage
s. Suana and Herb Bicek – re: (email) help for Food Bank
Old Business
a. Appointment – re: Zoning Board of Adjustment
Budget
a. Highway
b. General Fund
c. Warning
d. Meeting
Adjourn
Pittsfield Selectboard Minutes page 2
January 5, 2010
Jerry called the meeting to order at 5:55pm. The Minutes of the December 15, 2009 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads update. Sarah explained to the Board that they haven’t been able to finish the reports as John Dutton has been ill. She said the only critical one left is Mayo Meadow Road. She said that she became aware of some towns holding public hearings, but it is too late for Pittsfield to do so. She felt that a legal argument can be made for not holding one as all of the roads they have researched are not “clearly unobservable”. Clearly unobservable roads require a hearing. The deadline for the project is February 10th. She asked to be added to the February agenda so that the reports can be finalized. The Board thanked her and her committee for all their hard work on this project.
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1383-1, Vermont Country Inn. This project consists of a revision to the previously permitted parcel of 14.18 acres, for a bed & breakfast with no increase in design flow and for a 12.30 acre parcel across Route 100 for a multi use building. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
b. VLCT - re: VLCT News January 2010. No action taken by the Board.
c. VT Dept. of Environmental Conservation – re: Project ID#WW-3-1771 Receipt of Application, Thomas and Jennifer Littlehales, 220 Emerson Way. This project consists of the subdivision of property with existing single family residence on Lot #1 and a proposed single family residence on Lot #2. This will be kept on file at the Town Clerk’s Office.
d. VT Dept. of Environmental Conservation – re: Project Review Sheet WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way. This project consists of the subdivision of property with existing 3 bedroom single family residence on Lot #1 (175.8 acres) and a proposed 3 bedroom single family residence on Lot #2 (10.1 acres). This will be kept on file at the Town Clerk’s Office.
e. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1771, Thomas and Jennifer Littlehales, 220 Emerson Way. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
f. VLCT – re: (email) PACIF Financial Loss Coverage Primer. This memo explains bonding and crime coverages provided by PACIF.
g. Clean Energy Development Fund – re: (email) Energy Efficiency and Conservation Block Grant (EECBG) project. This email serves as notice that the Town of Pittsfield was not selected to submit a comprehensive application. Jerry said he would contact Efficiency Vermont to see what services they may be able to provide to the Town.
h. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-0854-1, Richard W. Weir, Stonewood Crossing. This permit is approved under the requirements of the regulations named above subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, correspondence to Paul Gillies and Pre-Trial Stipulation and Order. This is a copy of correspondence sent to Christopher Murphy. This will be kept on file at the Town Clerk’s Office.
j. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden, proposed Pre-Trial Stipulation and Order. This copy was sent to the scheduling clerk of Rutland Superior Court. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
January 5, 2010
k. VT Districts #2 and #3 Environmental Commission – re: Land Use Permit #3W1024-Vermont Country Inn, extension request. The Commission has granted the extension of time to respond to the recess order to January 11, 2010. Jerry said he will attend the hearing. This will be kept on file at the Town Clerk’s Office.
l. Marshall’s Alarm Service, Inc. – re: estimate for fire alarm installation. The estimate is for $3395.00 which includes installation and testing as well as permits and arranging the inspection by the VT State Inspector. This will be discussed with budget items.
m. VLCT – re: VLCT 2010 Legislative Priorities. Enclosed with this memo is a copy of 2010 Municipal Policies Priorities brochure.
n. VLCT – re: New PACIF Grant Funding Program. This program will help members pay for new safety and/or risk management equipment. This grant program awards a 50/50 match up to $5000.00 for specified equipment. This information will be forwarded to Fire Chief David Colton.
o. BGNE – re: introduction to their insurance program. No action taken by the Board.
p. The Trust for Public Land – re: special print edition of online TPL Near You. No action taken by the Board.
q. VT Dept. of Taxes – re: Certified Equalized Education Property Value. The 2009 equalization study has resulted in a Coefficient of Dispersion (COD) of 11.00% and a Common Level of Appraisal (CLA) of 93.97%. No Petition for Redetermination will be filed this year.
r. George Deblon – re: (email) request to insulate Town Garage. It was hoped that the Town would be able to receive a grant for weatherization, however this did not happen. George asks that the Board consider proceeding with the project as the end result will save money in heating costs. He said the heating energy savings will be 45% and the Town would see a payback in the investment in a little over seven years. George would like to work it into the budget or put it on the Warning as a line item. The Board would like to have George obtain an estimate from another company. In addition they would like to see if the current estimate can be locked in until after Town Meeting.
s. Suana and Herb Bicek – re: (email) help for Food Bank. Suana would like to present an idea that she was made aware of from Jim Burns of Stockbridge regarding adding a flier to the Town Report requesting that Town Meeting attendees bring a food item/s to donate to the Bethel Food Shelf. Discussion. The Board approved her request provided she obtain the copies and assist in stuffing the mailing.
Old Business
a. Appointment – re: Zoning Board of Adjustment. Jerry said he spoke with Erica Hurd who will consider this. This was tabled to the next meeting.
Other Business
a. Storage Unit – re: temperature. Patty said that the humidity in the unit dropped to single digits. After some research she lowered the temperature to 45 degrees to help compensate for the low humidity. Discussion of alternatives to this. Mark said he would check out the situation.
Budget
a. Highway
Expenses
Employee Benefits – Medical Insurance – increase to $7,647.36
b. General Fund
Expenses
Other Taxes – decrease to $7,606.37 estimated
Bonds & Insurance – VLCT Insurance Package – increase to $11,759.00
Pittsfield Selectboard Minutes page 4
January 5, 2010
Refuse – Solid Waste Charges – increase to $47,265.00
SW Management/Program Fee – decrease
Other Services – Ambulance – decrease to $23,267.00
Budget Disbursements – Historical Society – decrease to $400.00
Board of Listers – Marshall & Swift Licensing Fee – increase to $210.00
c. Additions to Budget
Storage unit rental - $2003.00
Smoke Alarm System - $3,395.00
Furnace replacement – $5442.00 – Table to next meeting
e. Warning – Patty handed out a draft of the Warning for the Board to look over.
d. Meeting – It was decided to meet on Tuesday, January 12th to finalize the budget. The Secretary will prepare a Warning for the meeting.
The meeting adjourned at 6:37pm.. The next Regular Selectboard meeting is scheduled for Tuesday, January 19, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 19, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 15, 2009
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Connie Mendell, Karen Butterhof-Waterworth
AGENDA: Call to Order
Approve Minutes
a. December 1, 2009 Regular Meeting
Guests and Committee Reports
a. Connie Mendell - re: liquor licenses
Correspondence
a. VLCT - re: VLCT News December 2009
b. Superior Court, Rutland County Court House - re: preliminary budget and annual budget meeting schedules
c. Superior Court, Rutland County Court House - re: 2010-2011 Rutland County Budget
d. Housing Trust of Rutland County - re: name change
e. Kenlan, Schwiebert, Facey & Goss, P.C. - re: change of address for Vermont Country Inn, LLC
f. Kenlan, Schwiebert, Facey & Goss, P.C. - re: Notice of Appeal for five Desena properties
g. U.S. Dept. of Agriculture - re: Invitation for Comments Forest-Wide Non-Native Invasive Plant Control Project
h. Town Report/Town Meeting Time Line - re: for information purposes
i. NeighborWorks of Western Vermont - re: applying for DOE grant
j. Ingram Construction Corp. - re: Letter of Interest
k. Town of Bethel - re: Minutes of November 19. 2009 Alliance Solid Waste Advisory Committee meeting
l. Town of Pittsfield - re: appointment of Jerry Drugonis to represent Town at Vermont Country Inn Act 250 hearing
m. Mid Vermont Electric - re: estimate for fire alarm system
n. Countryside Lock & Alarm - re: fire alarm proposal
o. VLCT - re: invitation to luncheon
p. VT Dept. of Public Safety/Division of Fire Safety - re: construction permit
q. VT Dept. of Natural Resources - re: Project Review Sheet for replacement of Riverside Farm sign
r. VLCT - re: 2010 Vision Service Plan Renewal
s. Central Vermont Council on Aging - re: 2009 Annual Report
t. Timberline Events - re: plans for 2010 Green Mountain Relay
u. VT Agency of Natural Resources - re: 2010 Governor's Award applications
v. TRORC - re: Minutes of October 28, 2009 meeting
w. Town of Stockbridge - re: appointment of Mark Doughty to represent Town at Vermont Country Inn Act 250 hearing
x. VT Dept. of Environmental Conservation/Wastewater Management Division - re: receipt of application for project #WW-3-0854-1 (formerly WW-3-1765), Richard Weir, Stonewood Crossing Road #65