2006 Selectboard Meeting Minutes
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 19, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Peter Borden – re: Building Committee update
b. Scott Warren – re: WRVA budget meeting
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution
b. LEPC #12 – re: Mutual Aid Agreement
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin
f. VT Dept. of Liquor Control – re: Original General Store name change
g. VTrans – re: Notice of Open House and Retirement
h. Email from Henry Hotchkiss – re: GMEDC update
i. VAST – re: VAST News December 2006
j. The Trust for Public Land – re: Land and People Fall 2006
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100
l. TRORC – re: newsletter December 2006
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC
o. VLCT – VLCT News December 2006
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin amend previous permit
q. Email from VLCT – re: notice to not pay January BC/BS bill
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8
t. VT Coalition of Municipalities – re: request for annual dues
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Historical Society – re: space concerns
e. Septic – re: Municipal Delegation update
f. Liberty Hill Road storm damage – re: Road Commissioner update
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly
b. Selectboard – re: Annual Report topics
c. Zoning Board – re: request for additional appointees
Pittsfield Selectboard Minutes page 2
December 19, 2006
Budget
a. General Fund
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Adjourn
Terry called the meeting to order at 5:55pm. The Minutes of the December 5, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Peter Borden – re: Building Committee update. Peter said that the Committee is now waiting for the architect to present plans reflecting recent proposed changes. It is possible that the Historical Society and the Library could share space in the basement with the Historical Society having a secure area under the slab at the back of the building. When these plans are available, the Building Committee would like the Selectboard to invite the Historical Society and the Library to a meeting to discuss these proposed ideas. It was added that this solution could possibly not be a permanent one if additional Town Office space is needed in the future.
b. Scott Warren – re: WRVA budget meeting. Scott said that the meeting was basically a question/answer type of meeting. The Board asked if Scott knew how many runs were made to Pittsfield last year. Scott said that in 2003 there were 21, in 2004 there were 20, in 2005 there were 15, and in 2006 (so far) there were 19. The average per call comes to $900.00. He added that there has not been a significant increase in the budget in recent years. The increase this year is for several reasons: 1) Medicare reimbursement and delay in those payments, 2) replacement of communication equipment, 3) replacement of the septic system (some grant money was available to assist with the cost), and 4) uninsured patients/non paying patients. Scott noted that wages have been restructured to help reduce overall costs. The Town’s portion is based on a per capita rate, but has risen by about 40% across the board to all the Towns that are covered by WRVA. Scott made a personal note that WRVA (its employees and Board of Directors) is working very hard to provide quality professional service to its Towns. The Board thanked Scott for attending tonight’s meeting.
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution. No action taken by the Board.
b. LEPC #12 – re: Mutual Aid Agreement. This mutual aid agreement was developed by the Vermont Homeland Security Unit and has been determined to be an essential part of being compliant with the National incident management system, according to the Department of Homeland Security. This memo has been sent to all emergency services, towns and villages in the LEPC #12 district. No action taken by the Board.
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage. Peter said that Rutland Regional Ambulance Service needs a formal letter requesting their Board to consider ambulance coverage to the Town of Pittsfield. They will then respond to the request. The Secretary was asked to compose and send a letter to Rutland Regional Ambulance Service.
Pittsfield Selectboard Minutes page 3
December 19, 2006
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin. This project wants to subdivide 31 acres into three lots: Lots #1 and #2 will be 10.1 acres and Lot #3 will be 10.8 acres – proposal to construct three bedroom single family residences with on-site water and wastewater disposal systems on all three lots. This property is located on South Hill Road, however it was noted that the Project Review Sheet states Route 100. This will be kept on file at the Town Clerk’s Office.
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin. This project would like to amend permit WW-3-1035 to lift the development restrictions on Lot #2, and improve Lot #2 with a three bedroom single family dwelling with a shared well and on-site wastewater disposal system. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Liquor Control – re: Original General Store name change. The original license was in the name of the Vermont General Store. This new license is simply based on a change in business name at the same location. Terry made a motion to approve this license. Seconded by Mark. All in favor.
g. VTrans – re: Notice of Open House and Retirement. On Friday, December 15th, an open house was held to bid farewell to David Lathrop and Sumner Page, Jr. No action taken by the Board.
h. Email from Henry Hotchkiss – re: GMEDC update. Henry said that he has heard from Neal Fox and that the GMEDC could/would write the Accessibility Modification Grant if the Town wanted. Henry added that he has inquired whether the grant could be written with partial assistance or whether it would be easier to have GMEDC write the whole grant. No action taken by the Board.
i. VAST – re: VAST News December 2006. No action taken.
j. The Trust for Public Land – re: Land and People Fall 2006. No action taken.
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100. The Right-of-Way Section is reviewing plans for this project, which involves work on the bridge and associated approach work. Their research in the land records did not discover a width for the right-of-way for TH #2 and #19. They are therefore requesting written concurrence what the Town wishes to claim for a right-of-way. The Secretary was asked to respond that the Board had no concerns or objections regarding this matter.
l. TRORC – re: newsletter December 2006. No action taken.
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC. This project is generally described as converting part of the front of the building for yoga/pilates and constructing an on-slab, enclosed entry to the side of the building and basement. No hearing will be held unless on or before December 27, 2006 a party notifies the District Commission of an issue or issues requiring the presentation of evidence. It is also noted that the Commission will not issue a Land Use Permit in this case until the applicant has filed a Wastewater System and Potable Water Supply Permit. This will be kept on file at the Town Clerk’s Office.
o. VLCT – VLCT News December 2006. No action taken.
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin would like to have the previous permit amended to lift deferral from Lot #2 and add a 3-bedroom house. This acknowledges receipt of the application and fee. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 4
December 19, 2006
q. Email from VLCT – re: notice to not pay January BC/BS bill. This correspondence notes that BC/BS has inappropriately sent all members of the VLCT Health Trust bills for January 2007 premiums despite notification from VLCT that they are switching to CIGNA for the new year. They urge Towns to either ignore the bills or return them, unpaid with the words “Cancelled” to Blue Cross. Patty said that she has not received a bill from BC/BS as of today.
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8. Patty said that this was just received and will look it over and address it at the next meeting when the budget is addressed.
t. VT Coalition of Municipalities – re: request for annual dues. (see Budget – General Fund)
Old Business
a. TH #15 – re: update. Terry said there is no new input and has a call into Attorney M.B. Neisner.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said that he has received no response to his previous inquiries and would contact someone else with the State.
c. Tweed River Drive issues – re: update. A civil engineer with VTrans has made a site visit to the area adjacent to the Bilunas property. His letter recommends lining the ditch with stonefill to prevent erosion in times of heavy runoff. The Secretary was asked to send John a letter indicating that this project would be done in the spring. A copy of the letter from the engineer will be enclosed.
d. Historical Society – re: space concerns (see Guests and Committee Reports (a))
e. Septic – re: Municipal Delegation update. Martha said that she had received some additional information but had not been able to review it. She said she would have something to present at the next meeting.
f. Liberty Hill Road storm damage – re: Road Commissioner update. Mark said he would check with George and report at the next meeting.
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly. Discussion. Terry made a motion to pay the insurance semi-annually. Seconded by Peter. All in favor
b. Selectboard – re: Annual Report topics. Terry presented some of the items he would like to include in the report. Additional suggestions were made.
c. Zoning Board – re: request for additional appointees. Terry said that he received an email from Robert Charlebois stating that he felt that the current three-person Zoning Board was not big enough and would like to serve. It was recommended that five to nine would be better. Discussion. The Selectboard felt that five was sufficient. They discussed whether or not to implement additional appointments now or wait until Town Meeting. Current members include Suana Bicek, Joseph Fuster, and Kris Sperber. They are appointed for 3-year terms. Peter made a motion to increase the number of appointments to the Zoning Board from three to five. Seconded by Mark. All in favor. Terry asked the Board to consider the final appointee and the appointments would be made at the next meeting with their term to expire at Town Meeting at which time new terms would be made.
Budget
a. General Fund
Income
Interest (Checking/CD’s) – increase to $3500.00
Pittsfield Selectboard Minutes page 5
December 19, 2006
Interest (Restricted Funds) – decrease to $3000.00
Expenses
Bonds and Insurance – VLCT Unemployment Trust – increase to $848.00
Dues and Contributions
VLCT – increase to $839.00
Quin Town Seniors – increase to $1462.50
VNA VT/NH – increase to $914.00
Central VT Council on Aging – increase to $500.00
Green Mtn. Economic Development – increase to $212.50
Other Services
Advertising – increase to $400
Marshall & Swift Licensing – will be included in Listers’ Budget
Maintenance
Town Hall – decrease to $2500.00
Garage – increase to $650.00
Fire Alarm – increase to $225.00
Utilities – Town Hall
Electricity – increase to $700.00
Fuel – increase to $3500.00
Utilities – Town Office Building
Electricity – increase to $1120.00
Fuel – increase to $5700.00
Phone – decrease to $1200.00
Utilities – Town Garage
Phone – increase to $630.00
LP Gas – increase to $2800.00
Utilities – Street Lights – decrease to $2700.00
Planning Commission
Printing, Copies, Typing – increase to $500.00
Advertising – decrease to $125.00
Miscellaneous – increase to $700.00
Salaries – increase 3.3%
Custodian – increase to $826.00
Selectboard Secretary – increase to $2324.25
Town Clerk – increase to $13221.36
Town Treasurer – increase to $13221.36
Asst. Town Clerk & Treasurer – increase to $10446.72
Budget Disbursements
Highway Equipment Fund – Warned Item $10000.00
Town Office Building Fund – Warned Item $20000.00
Capital Projects
Recreation Area Upgrades – decrease to $700.00
Ancient Roads Expense – increase to $3200.00 (grant money $2400.00)
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Pittsfield Selectboard Minutes page 6
December 19, 2006
The meeting adjourned at 8:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 2, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 2, 2007
______________________________________
Terry Manley, Chair
______________________________________
Mark Begin
______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 5, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Dot Williamson, Lettie Fifield, Thelma and John Barrows
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society
Correspondence
a. TRORC – re: Minutes of October meeting
b. Ronald Eskin – re: Delinquent Tax appeal
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter
d. Genealogical Society of Utah – re: request to add records to data base
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repair – re: status of compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update
h. Septic – re: Municipal Delegation update
i. WRVA – re: budget issues
j. Health Insurance – re: update and comparison of plans
k. Planning Commission – re: timeline request
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants
b. Liberty Hill Road – re: storm damage update
c. Town Office Building – re: concerns about carpet
Pittsfield Selectboard Minutes page 2
December 5, 2006
Budget
a. Cemetery
b. General Fund
Parks and Ground
c. Highway
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the November 28, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society. The members present stated that they would like a 500 sq.’ area with display space, meeting space, closet/storage space, and area for a computer. Right not they don’t have any secure space. As a result items have gone missing. There is also not enough area or meetings and the stage area is not handicapped accessible. People who have wanted to make donations of items have to be declined due to the lack of space and security. If they remain at the Town Hall, changes would have to be made and funding would be needed. Discussion. The Board felt that they wouldn’t know how much space if any would be available until the Town votes on the renovation’s expense at Town Meeting in March. Before they left, Lettie requested that if the old pull-down maps that were used when the building was a school were located when work begins the Society would like to have them.
Correspondence
a. TRORC – re: Minutes of October meeting. This meeting was held on October 25th and Pittsfield’s representative was present. No action taken by the Board.
b. Ronald Eskin – re: Delinquent Tax appeal. Mr. Eskin’s correspondence addresses his concerns regarding the penalty and interest imposed on his tax bill. He feels that they are excessively high. He has spoken with Delinquent Tax Collector Eunice MacDonald-Rice and was told she did not have the authority to waive them. He now appeals to the Selectboard. Discussion. The Board asked the Secretary to send Mr. Eskin a letter stating that the Town voted to collect taxes on August 15th and November 15th and that penalties and interest are directed by State Statute. Neither the Delinquent Tax Collector nor the Selectboard have the authority to waive the penalty and interest from delinquent taxes.
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter. Santa’s Land, located in Putney, VT, will be celebrating its 50th anniversary. They can be found online at www.Santa’sLand.com.
d. Genealogical Society of Utah – re: request to add records to database. Patty said that these would include mostly vital records and some land records. She added that at the present time there are no state or federal regulations that prohibit this. Discussion. Peter said that he would look at their website and report back to the Board at the next meeting.
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use. This application describes the project as arranging the front half of the building for use as a Yoga/Pilates facility and the construction on a slab of an enclosed entry to the side of the building and basement. The applicant further stated that this structure is considered to be in the floodplain but any work done should not have any affect. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
December 5, 2006
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use. This project is generally described as an exercise facility (8 people for one hour for two days a week) in the front of the building and reduce the number of employees by two in the office area. This will be kept on file at the Town Clerk’s Office.
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police. This luncheon will be held on January 11, 2007in Montpelier. It was noted that First Constable Tim Hunt received a copy. No action taken by the Board.
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information. This correspondence requests the confirmation of the name of the road by the applicants. The State’s records show it as being South Hill Road. This will be kept on file at the Town Clerk’s Office.
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings. As Pittsfield is not part of Windsor County, the Board took no action.
Old Business
a. TH #15 – re: status. No property owners attended the meeting. Terry said he would contact Attorney M.B. Neisner to see about filing with Superior Court.
b. Liberty Hill Road repair – re: status of compensation from landowner. Peter said that he has not heard from anyone at the State and would try contacting them by email.
c. Tweed River Drive issues – re: update. John Bilunas and Mary Anne Dougherty sent an email to Town Clerk Patty Haskins requesting that it be part of the official record. He summarized his concerns regarding his driveway and previous correspondence and dealings he has had with the Road Commissioner and Selectboard. In his email he also makes several suggestions for solutions. Discussion. The Board met with John last week and felt that the ditch could be cleaned out more on the upside but that it took the last rainfall well. It was decided to ask the State to inspect the site and make recommendations.
d. Hopkins driveway issues – re: update. The Board said that the plan for this problem is to dig up the ditch and put in stones to carry the water. This project would not be undertaken until spring. The Secretary was asked to send Marsha a letter outlining the project.
e. Town Clerk’s Office – re: water update. Surprisingly no water was found in the office after the heavy rains of December 1st.
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update. Terry updated Mark on Kyle visit to the last meeting and his continued concerns regarding the issue of dumping on his property on South Road. Discussion. After inspecting the site, it was felt that the majority of the dumped trash was beyond the turnaround area at the Town line. The Secretary was asked to send Kyle a letter suggesting that he erect No Dumping, Private Property signs and should the situation continue he contact the Rutland County Sheriff’s Department as the Town has no enforcement.
h. Septic – re: Municipal Delegation update. Martha said that she had contacted the Town of Stockbridge and Cathy Brown said that she believes they intend to have the State handle everything. Martha has not heard from Rochester yet. Discussion. Martha was asked to contact Two Rivers and see how they are advising their towns and also check with Sarah Gray who is associated with the Quin-Town Partnership. She will report back to the Board with any information she receives.
i. WRVA – re: budget issues. Terry said that he hopes to attend their meeting on December 6th. Scott Warren, Pittsfield’s representative, also plans to attend. Terry said he would like to find out how many runs to Pittsfield WRVA makes annually. Peter said he would speak with Rutland Regional Ambulance to see if they could cover the Town and the comparative cost.
Pittsfield Selectboard Minutes page 4
December 5, 2006
j. Health Insurance – re: update and comparison of plans. Patty presented the information she obtained and after discussion, the Board agreed to remain with VLCT, which will be switching to CIGNA.
k. Planning Commission – re: timeline request. The timeline was reviewed. It was felt that the Planning Commission should Warn their first public hearing around January 25th to allow for a vote by Australian ballot by June 15, 2007. Patty reviewed the Warning and Hearing time frames.
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants. The Committee is becoming increasingly frustrated from the Commission’s non-response to their requests for assistance with grants for the Town Office renovation project. Discussion. The Board opted to take no action at this time, but at some point could send a letter to the Commission. The Board will wait to hear from the Building Committee.
b. Liberty Hill Road – re: storm damage update. Repairs have been completed however Road Commissioner George Deblon has suggested that a larger culvert be installed in the future.
c. Town Office Building – re: concerns about carpet. Patty said that she has contacted several carpet cleaning companies in response to health issues that have been experienced by her, Mary Lee and others with the dampness and mustiness in the office. She has arranged for Chem Dry to come on December 11th and clean and treat the carpet. The Board agreed.
Budget
a. Cemetery
Expenses
Flags – increase to $300.00
b. General Fund - Parks and Ground
Expenses
Labor – increase to $1800.00
Fuel – increase to $110.00
c. Highway
Expenses
Fuel (Diesel) – increase to $6500.00
Hired Equipment (Backhoe) – increase to $5000.00
(Trucks) – increase to $1800.00
Material (Gravel) – increase to $22000.00
(Sand) – increase to $14000.00
(Chloride) – increase to $4000.00
(Culverts) – increase to $2500.00
Miscellaneous – increase to $2000.00
Repair (International 4900) – increase to $2000.00
(Ford F-450) – increase to $2000.00
(Loader) – increase to $2000.00
(Grader) – increase to $2000.00
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Meeting page 5
December 5, 2006
The meeting adjourned at 7:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 19, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 19, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
UNAPPROVED
DATE: November 28, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Suana Bicek, Judy Manley, James Cullen
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill
b. Suana Bicek – re: Planning Commission update
Correspondence
a. VLCT – re: complaint against BC/BS
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use
c. TRORC – re: Draft Rail Plan
d. VLCT – re: FY08 Dues
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224
f. WRVA – re: notice of meeting
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a))
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities
j. The Trust for Public Land – re: Fall 2006 publication
k. VLCT – re: CIGNA Health Care packet of information
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
New Business
a. Historical Society – re: space concerns
b. Citizen Concern/Complaint – re: removal of chair from park
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch
Other Business
a. Septic – re: Municipal Delegation
Adjourn
Pittsfield Selectboard Minutes page 2
November 28, 2006
Terry called the meeting to order at 6:08pm. The Minutes of the November 24, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill. Kyle felt that this area would become an attractive nuisance and recently he found that dumping had taken place. He offered to sell the small portion within the Town of Pittsfield to the Town or in exchange for the use of the area as a turn around for the Town Highway Department, perhaps the Town would consider assuming the removal of trash that is dumped. Discussion. The Board felt that they would like to discuss this with Mark when he is present. The Board said that they would respond to Kyle as soon as they are able.
b. Suana Bicek – re: Planning Commission update. Suana said that the Commission is meeting weekly. They have been working on a by-law that would meet with the vision for the Town. When ready they will need to hold a public hearing/s before presenting anything to the Selectboard for their public hearing. She said that they plan to have Peter Gregory from TRORC present a power point program on zoning. They are hoping to come up with a plan that is not so much to do with restrictions but protection. She said that there are many divergent opinions and ideas within the Commission. She will keep the Selectboard informed. She asked if Patty could give her a timeline of dates to help them plan for June 15, 2007 deadline.
Correspondence
a. VLCT – re: complaint against BC/BS. The VLCT Health Trust has filed a formal complaint against BC/BS of Vermont with the Department of Banking, Insurance, Securities and Health Care Administration. They state that BC/BS has violated State Banking and Insurance Regulations for failure to provide specific information. No action needed from the Board.
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use. This is a change of use for an exercise facility in the front of the building, a reduction in the number of employees with design flow based upon eight people. This building is located at 3621 Route 100, the former Country Butcher. This will be kept on file at the Town Clerk’s Office.
c. TRORC – re: Draft Rail Plan. VTrans is having a final meeting series to discuss the State’s draft rail plan. This public information meeting will be held on November 29th at the Vermont Interactive Television studio sites throughout Vermont. No action taken by the Board.
d. VLCT – re: FY08 Dues. The organization’s dues will be $839.00 for FY08. This information will be held until budget meetings begin.
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224. This project consists of the conversion of an existing residence to a day spa located at 1071 Liberty Hill Road. It has been approved subject to conditions cited. This will be kept on file at the Town Clerk’s Office.
f. WRVA – re: notice of meeting. The Selectboard has been invited to attend a meeting of WRVA’s Board of Directors on December 6th for the purpose of providing information and discussion regarding the service’s budget for the 2007 year. A preliminary copy of the anticipated budget shows an approximate 41% increase for the Town of Pittsfield. Peter said that Scott Warren is planning to attend the next Selectboard meeting and hopes that a Board member will be able to attend. Terry said that he would try to attend.
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a)).
Pittsfield Selectboard Minutes page 3
November 28, 2006
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project. Plans are for the replacement of three bridges all located in Chittenden. This appeared to be a
notification of the planned project with an invitation for comments. No action taken by the Board.
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities. This packet of information presents rates for comparison to the Town’s current provider. Patty was asked to prepare for the Board a comparative chart of the plans, which are available to the Town for the Board to review.
j. The Trust for Public Land – re: Fall 2006 publication. No action taken.
k. VLCT – re: CIGNA Health Care packet of information. This is the plan that VLCT has contracted to provide health coverage. This will be reviewed.
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust. This letter is in response to VLCT formal complaint (see Correspondence a)).
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter. No action taken.
Old Business
a. TH #15 – re: update. There has been no response from any property owners as yet inviting them to attend the December 5th meeting.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said he has not heard anything yet,
c. Tweed River Drive issues – re: update. Terry said that Road Commissioner George Deblon did some work but it still appears to be unsatisfactory to the property owner John Bilunas. As for the mailboxes, there appears to be a low area caused by cars pulling in to check their mailboxes. Patty was asked to schedule a meeting for the Board and George to meet with John Bilunas to find out what he expects and how best to resolve his concerns.
d. Hopkins driveway issues – re: update. No further information was learned. This will be tabled until the next meeting when Mark is present.
e. Town Clerk’s Office – re: water update. Patty said that no more incidents have occurred since the end of October. She felt that Mark would need to inspect the site when it is actually raining.
New Business
a. Historical Society – re: space concerns. Several members plan to attend the next meeting of the Selectboard to discuss ideas for the Board to consider, including letting the Society share the basement with the Library or remodeling the stage area in the Town Hall for their use. They would need 24/7 access to the space for meetings and to arrange displays. This will be placed on the agenda for the next meeting.
b. Citizen Concern/Complaint – re: removal of chair from park. Terry said that Joe Desena would remove the chair.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch. The first request was for a fundraiser for the Rutland Women’s Shelter to be held at Riverside Farm on December 5, 2006. The second request was for the Randolph National Bank Christmas Party to be held at Riverside Farm on December 9, 2006. Both requests were approved via email with each of the Board members.
Pittsfield Selectboard Minutes page 4
November 28, 2006
Other Business
a. Septic – re: Municipal Delegation. Septic Officer Martha Beyersdorf presented a summary of the advantages, disadvantages, responsibilities, and her personal thoughts regarding the inception of a Municipal Delegate to administer the State’s regulatory program for onsite wastewater and drinking water supply systems. Per regulatory changes, the current system will be ending on July 1, 2007, at which time a state permit will be required for all repairs, upgrades, and new construction. She felt that for the Town to have a Municipal Delegate, it might need to budget for a paid, part-time position with office space and supplies in the Town
Office. She also noted that Pittsfield might be able to work with someone who could manage several adjoining towns. Terry asked Martha to contact Stockbridge and Rochester to see what their plans are for July 1st and advise the Board.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 5, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 5, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 14, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Terry called the meeting to order at 5:55pm. The Minutes of the October 26, 2006 Regular Meeting and the November 2, 2006 Special Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
November 14, 2006
Correspondence
Old Business
New Business
a. Town Clerk's Office - re: water in office on October 23rd and 29th. Mark said that he was not made aware of any water problem. He asked that he be contacted should there be a future occurrence.
Other Business
Pittsfield Selectboard Minutes page 4
November 14, 2006
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 28, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 28, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
___________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD MEETING MINUTES
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: November 2, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Eunice MacDonald- Rice
AGENDA: Call to Order
Appointment - re: Delinquent Tax Collector
Adjourn
Terry called the meeting to order at 7:17am.
Appointment - re: Delinquent Tax Collector
This position became vacant due to the recent death of Richard McGarry. Eunice had expressed an interest in the position and had reviewed material supplied by Town Clerk Patty Haskins. Eunice was asked if she had any questions. She wanted to know what had been done in the past. She outlined her experience for the Board and said that her plans included computerizing some of the delinquent tax data.
Peter made a motion to appoint Eunice MacDonald-Rice to the position of Delinquent Tax Collector. Seconded by Mark. All in favor. Her appointment will expire on Town Meeting Day in March, 2007. A Letter of Appointment will be sent to her by the Secretary.
The meeting adjourned at 7:25am. The next Regular Selectboard meeting is scheduled for Tuesday, November 14, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 14, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 26, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Marsha Hopkins
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: Highwood Association items
· Parking on Tweed River Drive
· Rename Madison Brook Road
· Replacement signs
b. Kyle Kershner – re: lot on South Hill Road
c. Marsha Hopkins – issues
· Driveway issue
· Noise control issue
Correspondence
a. TRORC – re: updating flood regulations
b. VT Coalition of Municipalities – re: Resolution Calling for the Repeal of the Vermont Statewide Property Tax
c. TRORC – re: Rapid Response Plans
d. VLCT – re: Status Report on 2007 BC/BS Health Insurance Rates
e. FEMA – re: Watermark 2006, No. 2 newsletter
f. VT Environmental Commission – re: request for noise data from Riverside Farm
g. VT Agency of Natural Resources – re: Vermont General Store soil replacement
h. White River Partnership – re: Currents Fall 2006 newsletter
i. Green Up Vermont, Inc. – re: Selection of Town Coordinator
j. VLCT – re: Preliminary Unemployment Rate Assessment for 2007
k. VLCT – re: Election 2006 Education Finance Report
l. TRORC – re: TAC agenda
m. VT Arts Council – re: new website and online granting system
n. VT Dept. of Taxes – re: Reappraisal Evaluation – 2006 Equalization Study
o. VLCT – re: Planning for Ancient Highways workshop
p. Timberline Events LLC – re: 2007 Green Mountain Relay
q. VLCT – re: VLCT News October 2006
r. GMNF – re: Schedule of Proposed Actions Oct. 1 to Dec. 31.2006
s. VT Agency of Natural Resources – re: Trash Burning Prevention Toolkit
t. VT Agency of Natural Resources – re: Project Review Sheet for former Country Butcher
u. Attorney M.B. Neisner, Jr. – re: Town of Pittsfield/Charles W. Johnson
v. VPIRG (Vermont Public Interest Research Group) – re: proposal of resolution to protect residents from mercury exposure in fish
w. Joe and Ellen-Louise Naser – re: Riverside Farm
x. Conservation Law Foundation – re: Vermont Construction General Permit 3-9020 Notice of Appeal
y. Revolt & Appeal – re: Notice of rescheduled meeting
z. NeighborWorks of Western Vermont – re: request for support of loan application
Pittsfield Selectboard Minutes page 2
October 26, 2006
aa. VT Agency of Natural Resources – re: reconfiguration of boundary lines of property of Wayne Symon
bb. TRORC – re: Minutes of September 27, 2006 meeting
cc. VLCT – re: 2006 Vermont Municipal Compensation and Benefits report
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Community After-School Program – re: update
e. Town Road/Highway – re: Liberty Hill Road repairs
New Business
a. Appointment – re: Delinquent Tax Collector
b. Town Road/Highway – re: culvert replacement on Liberty Hill Road
c. VT Coalition of Municipalities – re: discussion of annual meeting
Other Business
a. Citizen Concern/Complaint – re: Barb Wood
b. Citizen Concern/Complaint – re: Ray Colton
c. Selectboard – re: meeting schedule for November and December
Adjourn
Terry called the meeting to order at 6:55pm. This meeting was tentatively scheduled for October 24 but due to members being out of town was rescheduled for October 26. The Minutes of the October 3, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kyle Kershner – re: Highwood Association items
· Parking on Tweed River Drive. Kyle said that the organization expressed concern over parking on Tweed River Drive when functions are held at Riverside Farm. He requested that the Town place “No Parking” signs. He also asked about enforcement. Currently there are fines in place for first and subsequent offences, however the Town Constables are unable to write tickets, so the Rutland County Sheriff would have to be contacted.
· Rename Madison Brook Road. Kyle said that further up on Tweed River Drive there is a road named Madison Brook Drive, which is causing a problem for deliveries and emergency services, as the names are so similar. He requested that Pittsfield consider changing the name of TH #15 as there are no houses using that road name. Discussion of what Pittsfield is doing regarding TH #15. The Board said that the association would have to wait for the process to move through the local and Superior Court.
· Replacement signs. The new signs are in place. Kyle said that Road Commissioner George Deblon has been looking for some of the old signs and posts and they will be left at the Town Garage. Kyle also asked if the Board had any reservations regarding a new sign for the town line sign. The Board did not.
b. Kyle Kershner – re: lot on South Hill Road. Kyle said that he owns a lot on South Hill Road at the Town line with Stockbridge. He expressed concern over the size of the turn around there as it seems to be encouraging dumping. He would like to block the area and asked about the size of the town right-of-way. The Board suggested that he speak with Road Commissioner George Deblon regarding this as George has been using that area as a turn around for the plow in winter.
Pittsfield Selectboard Minutes page 3
October 26, 2006
c. Marsha Hopkins – re: issues
· Driveway issue. Marsha said that she would like to see Road Commissioner George Deblon pay special attention and fill in the sides of the road when grading. She said that the area where her driveway intersects with Upper Michigan Road is a very dangerous situation. The road is concave and the water run-off poses a problem. The Board said that they would work with George and take a further look at the problem. In the meantime they will have George fill in the rut.
· Noise control issue. Marsha said that she has spoken with both the Planning Commission and Sarah Gray regarding this. What she would like to see is a noise ordinance. She said that the Selectboard could act on this and presented handouts she obtained from VLCT and an ordinance example. Marsha added that this issue is also not in the realm of the Zoning Board either. She noted that the Rutland County Sheriff could help with enforcement if enacted. She further explained that she intends to work towards this end and will petition for it if necessary.
Correspondence
a. TRORC – re: updating flood regulations. This information suggests replacement language for Pittsfield’s current flood hazard regulations. No action taken by the Board.
b. VT Coalition of Municipalities – re: Resolution Calling for the Repeal of the Vermont Statewide Property Tax. Terry said that he found this very interesting and that education funding is a very hot election topic. The “Jamaica Resolution” was reviewed and signed by all Board members.
c. TRORC – re: Rapid Response Plans. This will be forwarded to Emergency Management Coordinator Peter Borden for his review and any needed changes.
d. VLCT – re: Status Report on 2007 BC/BS Health Insurance Rates. This correspondence outlines changes in next years plans and notes a current projected increase of 36% simply to renew the Health Trust’s current arrangement with BC/BS. No action taken by the Board.
e. FEMA – re: Watermark 2006, No. 2 newsletter. No action taken by the Board.
f. VT Environmental Commission – re: request for noise data from Riverside Farm. The Commission is now requesting scientific information to back up concerns of noise and asks Riverside Farm to provide decibel readings during functions. This will be kept on file at the Town Clerk’s Office.
g. VT Agency of Natural Resources – re: Vermont General Store soil replacement. This letter from Terry Shearer states that he has been notified that the soil for the store has not been replaced. He requests that the soil be returned and certified by Bob Carter or another designer by November 15, 2006. He also notes that seating has been reported above the nine that are currently permitted. All seats, inside and outside, need to be removed save for the permitted nine. This will be kept on file at the Town Clerk’s Office.
h. White River Partnership – re: Currents Fall 2006 newsletter. No action taken by the Board.
i. Green Up Vermont, Inc. – re: Selection of Town Coordinator. David Hooks was the Town’s Coordinator last year and the Secretary was asked to contact him to see if he would assume the job again for next year.
j. VLCT – re: Preliminary Unemployment Rate Assessment for 2007. This memo outlines changes for next year. No action taken by the Board.
k. VLCT – re: Election 2006 Education Finance Report. No action taken by the Board.
l. TRORC – re: TAC agenda. The Transportation Advisory Committee meets monthly and this month’s agenda involves updating of the State’s long range transportation plan and the process for adding Class IV roads on the state’s highway maps. No action taken by the Board.
Pittsfield Selectboard Minutes page 4
October 26, 2006
m. VT Arts Council – re: new website and online granting system. This enhanced technology will make it easier for grant applications, membership renewals, and locate valuable Council resources. No action taken by the Board.
n. VT Dept. of Taxes – re: Reappraisal Evaluation – 2006 Equalization Study. Based on their evaluation, the Tax Department found the overall reappraisal acceptable. The Board was pleased and congratulated the Listers for their hard work.
o. VLCT – re: Planning for Ancient Highways workshop. This workshop will be held on November 14th via Vermont Interactive Television. No action taken by the Board.
p. Timberline Events LLC – re: 2007 Green Mountain Relay. The Race Director is requesting the use again of the Town Garage as an exchange point. Discussion. The Board approved the use of this area for the race and he will be notified.
q. VLCT – re: VLCT News October 2006. No action taken by the Board.
r. GMNF – re: Schedule of Proposed Actions Oct. 1 to Dec. 31.2006. No actions pertain to Pittsfield.
s. VT Agency of Natural Resources – re: Trash Burning Prevention Toolkit. No action taken by the Board.
t. VT Agency of Natural Resources – re: Project Review Sheet for former Country Butcher. This pertains to the conversion of use to the building to include pilates classes. It notes that the changes are all interior. This will be kept on file at the Town Clerk’s Office.
u. Attorney M.B. Neisner, Jr. – re: Town of Pittsfield/Charles W. Johnson. Septic Officer Martha Beyersdorf noted that she signed off on an approved septic permit for the Town. Discussion. It was decided to cease action regarding Lot #3, however if work starts up again without necessary permits, action will be undertaken at that time. Martha will contact M.B. Neisner with this decision.
v. VPIRG (Vermont Public Interest Research Group) – re: proposal of resolution to protect residents from mercury exposure in fish. No action taken by the Board
w. Joe and Ellen-Louise Naser – re: Riverside Farm. As immediate neighbors of Riverside Farm, they do not feel that the berm and landscaping plan presented by Riverside Farm in accordance to the Act 250 hearing will alleviate any of the function hall noise. The Nasers cite the topography of the land and feel the landscaping only blocks the view, not the sound. This letter will be kept on file at the Town Clerk’s Office.
x. Conservation Law Foundation – re: Vermont Construction General Permit 3-9020 Notice of Appeal. This permit regards stormwater discharges associated with construction activity. No action taken by the Board.
y. Revolt & Appeal – re: Notice of rescheduled meeting. The meeting was rescheduled from Oct. 13th to the 18th. No action taken by the Board.
z. NeighborWorks of Western Vermont – re: request for support of loan application. A letter of support was signed by the Board members and will be forwarded to the organization.
aa. VT Agency of Natural Resources – re: reconfiguration of boundary lines of property of Wayne Symon. This permit proposes a change in the boundary line between Lot #3A and Lot #3B. Lot #3A will be 1.97+/- acres and Lot #3B will be 4.7+/- acres. This will be kept on file at the Town Clerk’s Office.
bb. TRORC – re: Minutes of September 27, 2006 meeting. No action taken by the Board.
cc. VLCT – re: 2006 Vermont Municipal Compensation and Benefits report. This will be kept at the Town Clerk’s Office.
Old Business
a. TH #15 – re: update. Patty said that she reviewed the addresses provided by M.B. and returned the list to him with no changes. Terry said that he would contact M.B. and inform him of Kyle Kershner’s concern regarding the road name.
Pittsfield Selectboard Minutes page 5
October 26, 2006
b. Cemetery – re: easement update. This will be tabled until the Cemetery Commissioners respond.
c. C. Johnson property – re: septic ordinance update. This will be closed based on Correspondence (u).
d. Community After-School Program – re: update. This will be tabled pending new information.
e. Town Road/Highway – re: Liberty Hill Road repairs. The repairs to both sections of road have been completed and were under the budgeted amount. A question was raised concerning the construction on the Swanson property contributing to the erosion. This will be investigated further.
New Business
a. Appointment – re: Delinquent Tax Collector. Richard McGarry, the Town’s Delinquent Tax Collector, is in ill health and unable to continue his duties at this time. Discussion of possible replacement in view of the tax payment deadline of November 15th. Also discussion of an audit if a replacement is made. There has been some interest shown by individuals regarding the position. Patty will keep the Board advised.
b. Town Road/Highway – re: culvert replacement on Liberty Hill Road. The culvert on the corner of Gokey and Liberty Hill Roads needs replacing. The cost of replacement was estimated to be $1600.00. George was told to proceed. The new culvert will increase to 24”.
c. VT Coalition of Municipalities – re: discussion of annual meeting. Terry said that the annual meeting was well attended, especially by the larger towns. The Coalition will continue to push for change in education funding laws. Several recommendations were made. Terry outlined what was discussed at the meeting and felt that Pittsfield needs to remain with organizations like this one and VLCT for it’s voice to be heard.
Other Business
a. Citizen Concern/Complaint – re: Barb Wood. Peter said he received a call from Barb Wood regarding Halloween safety. She thought that cones should be placed on Route 100 from both ends of the village to add safety to the children trick-or-treating on Halloween. The Board approved this idea and asked Peter to have her contact Fire Chief Dave Colton for assistance with the cones.
b. Citizen Concern/Complaint – re: Ray Colton. Peter said he received a call from Ray regarding Liberty Hill. Since the call was left on his answering machine, he has not had the opportunity to return it to see what his concerns are, but would contact him and report to the Board at the next meeting.
c. Selectboard – re: meeting schedule for November and December. Due to the upcoming General Election, the November meetings will be held on the 14th and 28th. December meetings will be held on the 5th and the 19th. Warnings will be posted.
Pittsfield Selectboard Minutes page 6
October 28, 2006
The meeting adjourned at 7:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 14, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 14, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 3, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray - re: Ancient Roads Grant
Correspondence
a. Revolt & Repeal - re: proposal to repeal the statewide property tax
b. Dixie Chopper - re: information on lawnmowers
c. VT Coalition of Municipalities - re: Notice of Annual Meeting
d. WRVA - re: re-instatement of First Response Squad
e. VT Dept. of Health - re: Notice of Health Officer Training
f. TRORC - re: Minutes of Annual Meeting
g. VT District Environmental Commission - re: Land Use Permit #3W0948 Riverside Farm
h. George D. Aiken Resource Conservation & Development Council - re: "Wildland Fire Gear Grant" and "Request for Dry Hydrant Information"
i. Park House - re: Thank you note for contribution
j. VT Center for Independent Living - re: Thank you note for contribution
k. Rutland County Sheriff - re: August Citation Report
l. TRORC - re: Newsletter September 2006
m. VT Agency of Natural Resources - re: Project Review Sheet for Dennis Kulesza on Liberty Hill Road
n. VT District Environmental Commission - re: Wastewater System & Potable Water Supply Permit #WW - 3- 1215 for Harry and Margaret Kitz
Old Business
a. TH #15 - re: update
b. Cemetery - re: easement update
c. C. Johnson property - re: septic ordinance update
d. Community After-School Program - re: update
New Business
a. Town Road/Highway - re: Liberty Hill Road concern
Other Business
a. Selectboard - re: change in meeting day
b. Selectboard - re: request from The Herald of Randolph for Minutes
Adjourn
Terry called the meeting to order at 6:04pm. The Minutes of the September 19, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 3, 2006
Guests and Committee Reports
a. Sarah Gray - re: Ancient Roads Grant. Sarah said that Peter Gregory from TRORC spoke with the Planning Commission recently and the subject of ancient roads came up. Terry said that information regarding the roads presented at the last Selectboard meeting had been forwarded to the Historical Society for their review. Sarah said that they don't really have the time at this point to undertake this. She said that Peter Gregory can fill out the grant application but the Selectboard would have to sign it. Discussion. The Board had no objection to the Planning Commission taking on this project.
Correspondence
a. Revolt & Repeal - re: proposal to repeal the statewide property tax. This small group of legislators is trying to enlist support in proposing a repeal of the entire mechanism with a suggested effective date of July 1, 2009. This would give the next Legislature two year to develop a system that is fair, equitable, simple, and returns local control to the towns and cities. This material was reviewed. No action taken.
b. Dixie Chopper - re: information on lawnmowers. This flyer will be forwarded to Connie Martin.
c. VT Coalition of Municipalities - re: Notice of Annual Meeting. This meeting will be held on October 25 in Rutland. This information will be forwarded to Ray Colton, the Town's representative.
d. WRVA – re: re-instatement of First Response Squad. This copy of a letter sent to Scott Warren announces that the WRVA Board of Directors has unanimously approved the Squad's re-instatement effective October 1, 2006. It goes on to state that various agencies have been notified and that Stockbridge First Response has agreed to be dispatched simultaneously to assist during the next few months. This letter will be kept on file at the Town Clerk's Office.
e. VT Dept. of Health - re: Notice of Health Officer Training. This training session will be held on November 1st in Rutland and is open to Selectboard members as well as the Health Officer. Mark said that Sandy Begin had received a notice as well.
f. TRORC - re: Minutes of Annual Meeting. This meeting was held on June 28, 2006 and was attended by the Town's representative.
g. VT District Environmental Commission - re: Land Use Permit #3W0948 Riverside Farm. This memorandum from Julia Schmitz states that requested information has been received and all parties will be allowed until October 10 to submit any final evidence. This will be kept on file at the Town Clerk's Office.
h. George D. Aiken Resource Conservation & Development Council - re: "Wildland Fire Gear Grant" and "Request for Dry Hydrant Information." Information regarding the Wildland Fire Gear Grant and a form for requesting Dry Hydrant information has been forwarded to Fire Chief David Colton.
i. Park House - re: Thank you note for contribution. No action taken.
j. VT Center for Independent Living - re: Thank you note for contribution. No action taken.
k. Rutland County Sheriff - re: August Citation Report. Fifty-five traffic citations and seven warnings were issued during the month of August. This report will be kept on file at the Town Clerk's Office.
l. TRORC - re: Newsletter September 2006. No action taken.
m. VT Agency of Natural Resources - re: Project Review Sheet for Dennis Kulesza on Liberty Hill Road. This project is for the conversion of a 4-bedroom single family residence to a 2-bedrom apartment and a Health/Nutrition spa with 3-employees and 48 clients. This document will be kept on file at the Town Clerk's Office.
Pittsfield Selectboard Minutes page 3
October 3, 2006
n. VT District Environmental Commission - re: Wastewater System & Potable Water Supply Permit #WW - 3- 1215 for Harry and Margaret Kitz. This project consisting of the construction of a single family residence and a pre-existing undeveloped 1.39 acre parcel located on Fiddlehead Lane has been approved subject to noted conditions. This document will be kept on file at the Town Clerk's Office.
Old Business
a. TH #15 - re: update. Terry said that he has spoken with Attorney M.B. Neisner and the address list is still being worked on at this time.
b. Cemetery - re: easement update. No information has been received. The Secretary was asked to send Mel Colton a letter inquiring as to whether the Cemetery Commissioners have pursued the easement issue further.
c. C. Johnson property - re: septic ordinance update. A letter was received from Attorney M.B. Neisner summarizing three courses of action that can be taken against Mr. Johnson. Discussion. The Board agreed that action should be taken and asked Septic Officer Martha Beyersdorf to respond to M.B. asking him to proceed with a fine and court action.
d. Community After-School Program - re: update. No further information has been received at this time.
New Business
a. Town Road/Highway - re: Liberty Hill Road concern. A letter was received from Road Commissioner George Deblon citing a serious situation with two sections of the ditch from the entrance of Mayo Meadow to the top of the hill near Olsen's camp. He said that every time it rains the road is becoming narrower due to erosion. In the letter he outlines how the two sections can be corrected but adds that the lower half is the worst and should be fixed now. The upper half can be postponed until next year to repair. The cost of repairing the worst section is about $9,000.00. Discussion. The Board agreed with George's recommendation to repair the worst section now. The Board discussed with Patty what funds might be available for use now. The Board agreed to repair the worst part now and budget for the remainder of the repair for next year as well as replace the funds used now.
Other Business
a. Pittsfield Bazaar - Mark said that it appeared that the Bazaar went well and was well attended.
b. Selectboard - re: change in meeting time. Several of the members will be unavailable for the next regular meeting, so the date has tentatively been rescheduled for October 24th. The Secretary will post a Warning when a date has been agreed upon.
c. Selectboard - re: request from The Herald of Randolph for Minutes. The Board agreed to the Secretary sending "Unapproved" Minutes to the Herald for publication noting that they are "unapproved." At present "Unapproved" Minutes are sent to The Mountain Times and "Approved" Minutes are sent to the Town's Website (www.pittsfieldvt.org).
Pittsfield Selectboard Minutes page 4
October 3, 2006
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is tentatively scheduled for Tuesday, October 24, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 24, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 19, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Henry Hotchkiss
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Henry Hotchkiss - re: Building Committee
Correspondence
a. VLCT - re: VLCT Health Trust 2007 Renewal
b. Lubek Electric LLC - re: estimate for Bandstand
c. Riverside Farm - re: response to Hearing Recess Order #3W0948
d. VLCT - re: Members to Vote on Proposed 2007 VLCT Education Finance Reform Recommendations
e. 100 on 100 - re: request for 2007 race
f. 100 on 100 - re: thank you
g. Rutland County Women's Network & Shelter - re: Annual Report 2006 and budget request for next year
h. VT Dept. of Housing and Community Affairs - re: Municipal Education Grant (MEG) and The Ancient Roads Research and Mapping Grant
i. VT Agency of Natural Resources - re: WW-3-1224 on 1071 Liberty Hill Road
j. VT Animal Control Association - re: notice of training program
k. VT Economic Development Authority - re: available funding for municipal transportation construction projects
l. VT Judicial Bureau - re: Report of Collections for August 2006
m. VLCT - re: 2006-2007 Calendar of Training and Events
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road
o. VLCT - re: draft of 2007 Vermont Municipal Policy
p. Rebecca Jeran-Ruben - re: after school program
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Community After-School Program – re: update
e. Appointment - re: WRVA Representative
f. Building Maintenance – re: condition and safety of dugouts
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests from Easy Street Market, Inc. d/b/a Purple Moon Pub
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the September 5, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
September 19, 2006
Guests and Committee Reports
a. Henry Hotchkiss - re: Building Committee. Henry and the Board reviewed drawings prepared by Architect Mark R. McManus. Everyone was pleased with them. Henry said that the Building Committee's next meeting will be Monday, September 25th at 7:00pm and invited the Selectboard to attend. He said that if the drawings are approved that Mr. McManus would continue with the next phase. Henry noted that the second floor (Selectboard Meeting Room) would need some additional work. There was discussion regarding the Mezzanine, library, and vault areas. Henry briefly outlined grants that he has been investigating. He hoped that the Committee would be able to hold their first public meeting by late October.
Correspondence
a. VLCT - re: VLCT Health Trust 2007 Renewal. This correspondence indicated that there will be some changes made effective January 1, 2007. A form was enclosed requesting Member Information and Education. Patty had asked if the Board would like to meeting with a VLCT representative. Discussion. The Board felt that if there are significant changes which should be considered that they should schedule a meeting with a representative, otherwise no.
b. Lubek Electric LLC - re: estimate for Bandstand. This estimate of $750.00 is for rewiring and new lamp holders and center fixture. The Board said that the amount was the same as was budgeted.
c. Riverside Farm - re: response to Hearing Recess Order #3W0948. This letter responds to questions posed to Joseph Desena at the Hearing regarding the heating and insulation of the "Bachelor's Quarters" and landscape screening between the neighboring Naser property and was sent to all relevant parties.
d. VLCT - re: Members to Vote on Proposed 2007 VLCT Education Finance Reform Recommendations. A vote on these recommendations will be held at the Annual Meeting on October 5th. Discussion. As none of the Board members will be available to attend, Terry suggested asking Patty if she would be interested in attending on their behalf.
e. 100 on 100 - re: request for 2007 race. Next year's race is scheduled for Saturday, August 18, 2007 and a response form was completed indicating that the Town grants permission for the race to pass through Pittsfield. The expected timeframe is 4:00pm to 5:50pm. This response form will be forwarded to the organization.
f. 100 on 100 - re: thank you. This note thanked the Town for their support with this year's race.
g. Rutland County Women's Network & Shelter - re: Annual Report 2006 and budget request for next year. This year the organization provided services for 22 residents of Pittsfield. Their budget request will be held until budget meetings are scheduled later in the year.
h. VT Dept. of Housing and Community Affairs - re: Municipal Education Grant (MEG) and The Ancient Roads Research and Mapping Grant. It was decided to forward the Municipal Education Grant information to Joyce Stevens for her review pertaining to the proposed after school program. The Ancient Roads Research and Mapping Grant information will be forwarded to the Historical Society for their review.
i. VT Agency of Natural Resources - re: WW-3-1224 on 1071 Liberty Hill Road. This project consists of the conversion of a 4-bedroom single family residence to a 2-bedroom apartment and a Health/Nutrition spa with 3-employees and 48 clients. This correspondence acknowledges receipt of the application and fee. It will be kept on file at the Town Clerk's Office.
j. VT Animal Control Association - re: notice of training program. The Vermont ACO Training Academy will be hosted in the next few months. A brochure outlining the course objectives and dates of training was enclosed. No action taken.
k. VT Economic Development Authority - re: available funding for municipal transportation construction projects. There are no projects at this time.
Pittsfield Selectboard Minutes page 3
September 19, 2006
l. VT Judicial Bureau - re: Report of Collections for August 2006. For the month of August, $1709.00 in ticketed penalties was issued and $953.50 was forwarded to the Town of Pittsfield.
m. VLCT - re: 2006-2007 Calendar of Training and Events. This calendar will be forwarded to the Historical Society should someone from that group be interested in attending the November 14th "Planning for Ancient Highways" workshop.
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road. This approved Wastewater System & Potable Water Supply Permit information will be kept on file at the Town Clerk's Office.
o. VLCT - re: draft of 2007 Vermont Municipal Policy. This policy will be presented to the membership at the annual business meeting on October 5th.
p. Rebecca Jeran-Ruben - re: after school program. This letter thanks the Board for the opportunity to explore the possibility of creating a Community Center in Pittsfield. (This will be discussed further under Old Business (d)).
Old Business
a. TH #15 – re: update. Terry said he would contact Attorney M.B. Neisner to see what is happening with this.
b. Cemetery – re: easement update. No new information presented.
c. C. Johnson property – re: septic ordinance update. Septic Officer Martha Beyersdorf showed the Board members photos that were taken of the house on Lot 3 of Johnson's subdivision. She also read the letter she wrote to Attorney M.B. Neisner asking him for a recommendation on how to precede with fines. Terry said that he would also ask M.B. Neisner about this, too.
d. Community After-School Program – re: update. The Board felt that they would like very much to accommodate this program but that the Town cannot provide insurance. Discussion. The Board asked the Secretary to send Joyce Stevens a letter stating this and also noting that they would like to have information provided showing how the program will be organized and managed. The Board indicated that the group would have to keep the facility clean, contact and receive approval from the Historical Society assuring the Society that their property would be safe and secure, that the number of children per session would not exceed fifteen, that Pittsfield children would have enrollment preference, and that the availability of the building would have to be confirmed with Peter Borden of the Selectboard.
e. Appointment - re: WRVA Representative. A Letter of Appointment will be sent to Scott Warren with an additional letter sent to WRVA noting his appointment and the termination of Karen Marion's effective September 19, 2006.
f. Building Maintenance – re: condition and safety of dugouts. Terry and Peter explained the situation to Mark who was absent at the last meeting. Discussion. It was agreed that the dugouts should be removed. Peter will contact George Deblon regarding their demolition and removal.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests from Easy Street Market, Inc. d/b/a Purple Moon Pub. The first event is scheduled for October 6th and 7th and will be a rehearsal dinner and wedding. The second event scheduled for October 21st is a dinner. Both events were approved by the Board.
Pittsfield Selectboard Minutes page 4
September 19, 2006
The meeting adjourned at 6:58pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 3, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 3, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 5, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Bob Charlebois, Win Charlebois, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Bob Charlebois – re: Planning Commission
b. Scott Warren – re: First Response Squad
Correspondence
a. Resignation - re: Roger Clark Memorial Library Board of Trustees
b. VT District Environmental Commission - re: Hearing Recess Order #3W0948 Riverside Horse Farm LLC
c. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting
d. M.B. Neisner, Jr. - re: William Johnson septic ordinance issues
e. 100 on 100 - re: update on August 19th race
f. Old Maps - re: sales flyer
g. VT Dept. of Forests, Parks & Recreation - re: Vermont Wetland Restoration and Protection Program brochure
h. VT Judicial Bureau - re: Report of Collections for July 2006
i. VLCT - re: Vermont Healthy Aging Awards
j. Rutland County Sheriff - re: July Citation Report
k. SVE Associates - re: H.701 (Act 178) - Ancient Roads Bill
l. VT Agency of Natural Resources - re: WW-3-1215 Harry and Margaret Kitz on Fiddlehead Lane, Lot 69
m. VT Agency of Natural Resources - re: Project Review Sheet for Harry and Margaret Kitz
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road
o. VT Agency of Natural Resources - re: Project Review Sheet for Brian and Karen Golden at 515 Townsend Brook Road
p. VLCT - re: VLCT News August/September 2006
q. FEMA - re: Watermark 2006, Number 1
r. The Humane Society of the United States - re: Investigating Animal Cruelty in Vermont seminar
s. Reis, Urso & Ewald - re: Riverside Farms Case #3W0948
t. VT Buildings and General Services - re: educational and recreational grant programs
u. The Trust for Public Land - re: Survey on Land Conservation in America
v. VAST - re: VAST News Fall 2006
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Delinquent Dogs – re: update
e. Community After-School Program – re: update
f. Phone requirement for elections – re: update
g. Building Maintenance – re: broken window in Town Hall
Pittsfield Selectboard Minutes page 2
September 5, 2006
h. Building Maintenance – re: greasy floor in Town Hall basement
i. Village Sidewalk – re: update
New Business
a. Joseph Desena – re: email memo regarding business ideas
b. Citizen Concern/Complaint – re: John Bilunas and Riverside Farm
c. WRVA Representative – re: request to appoint new representative
d. Citizen Concern/Complaint – re: cleanliness of 3rd floor meeting room of Town Office
e. Building Maintenance – re: condition and safety of dugouts
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the August 8, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Charlebois – re: Planning Commission. Bob said that the Commission is working on a zoning ordinance. For them to accomplish this by the end of the year, they are currently meeting on a weekly basis. He said at this time the Commission is not coming to the Selectboard formally, but simply to let them know what they are attempting to do. There may be a request in the future for a moratorium on further construction until an ordinance is put to a vote. Terry said that he would like to know what the conditions of the moratorium would be and how long it would be in place. Bob said that they are currently using the old Zoning Ordinance as a template in conjunction with the current Town Plan. He also said that Suana will be contacting Two Rivers for further assistance. The Board agreed that they would review the moratorium if presented.
b. Scott Warren – re: First Response Squad. Scott said that he has assumed the position of Administrator and they will be holding a meeting on Wednesday, September 6th at 6:30pm. He is trying to get an idea of what they have and what is needed. He provided the Board with a copy of the most recent inventory, a member roster, and a report on the status of the vehicle. He said that Dean Spencer has agreed to do work on the vehicle as needed and direct bill the Town. He felt that a lack of working radios as well as upgrades in current communication equipment warranted the investment into new radios and pagers. The new ones would be the same as the ones WRVA is using. He also presented a form for the Board to review which would be signed by a member when specific equipment is issued to them for their use. Scott said that he has an appointment in Burlington on Friday and will be taking the vehicle there to have the radio assessed and pick up the new ones. He added that a class in radio protocol will be arranged with WRVA. Mutual agreement was expressed over the location of the old radios. Scott was concerned about information given over the radios regarding patients, etc. and efforts will continue in trying to locate them. He noted that a GPS unit was mentioned in a previous Town Report but that he had been unable to find it. Martha said she would look through paid bills. He said that there would probably be more equipment that would need to be purchased prior to or after they are operational. The Board authorized Martha to pay for the radios and pagers and asked her to contact Radio North and WRVA and tell them that Scott will give them a check when he obtains the radios, etc. Peter agreed to be the liaison between the Selectboard and Scott and assist in keeping communication open. Patty asked Scott to let her know when the First Response Squad becomes active so that she can notify the insurance company.
Pittsfield Selectboard Meeting page 3
September 6, 2006
Correspondence
a. Resignation - re: Roger Clark Memorial Library Board of Trustees. Dwina Warren has resigned from the Board of Trustees effective August 17th. This will be kept on file at the Town Clerk's Office.
b. VT District Environmental Commission - re: Hearing Recess Order #3W0948 Riverside Horse Farm LLC. The Commission convened a public hearing on August 16, 2006 regarding this application. Various parties were present. The hearing was recessed pending the submittal of additional information from the Applicant. This will be kept on file at the Town Clerk's Office.
c. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting. VLCT requests that the Selectboard designate one official to act as a voting delegate. None of the Selectboard will be able to attend on October 5th.
d. M.B. Neisner, Jr. - re: William Johnson septic ordinance issues. This is a copy of the letter sent by Attorney Neisner to William Johnson regarding the lack of a septic permit from the Town for Lot 3. This will be kept on file at the Town Clerk's Office.
e. 100 on 100 - re: update on August 19th race. This letter dated August 10th outlines what can be expected from the race organizers and how the race can benefit Pittsfield. No action taken.
f. Old Maps - re: sales flyer. This company makes available historical town road maps as overlay maps to simplify research into old roads and old houses. No action taken.
g. VT Dept. of Forests, Parks & Recreation - re: Vermont Wetland Restoration and Protection Program brochure. This landowner's guide outlines what the program is, what are benefits to landowners and how they can become involved, and why protecting wetlands is important. No action taken.
h. VT Judicial Bureau - re: Report of Collections for July 2006. For the month of July, $1286.00 in ticket penalties were issued and $707.50 was forwarded to the Town of Pittsfield.
i. VLCT - re: Vermont Healthy Aging Awards. The Governor's Commission of Healthy Aging is looking for nominations or people from the community who demonstrate the ideals of healthy aging. The deadline is September 15th. The Governor will honor all nominees at a ceremony at the State House. No action taken.
j. Rutland County Sheriff - re: July Citation Report. Thirty traffic citations and twenty warnings were issued during the month of July. This report will be kept on file at the Town Clerk's Office.
k. SVE Associates - re: H.701 (Act 178) - Ancient Roads Bill. This company provides research and mapping to groups interested in researching ancient roads. No action taken.
l. VT Agency of Natural Resources - re: WW-3-1215 Harry and Margaret Kitz on Fiddlehead Lane, Lot 69. This application is for a proposed 3-bedroom single family residence on 1.39 acres. This will be kept on file at the Town Clerk's Office.
m. VT Agency of Natural Resources - re: Project Review Sheet for Harry and Margaret Kitz. This project is for the construction of a 3 bedroom single family residence. This will be kept on file at the Town Clerk's Office.
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road. This application is for a proposed 3-bedroom residence. This will be kept on file at the Town Clerk's Office.
o. VT Agency of Natural Resources - re: Project Review Sheet for Brian and Karen Golden at 515 Townsend Brook Road. This project is for the construction of a 3 bedroom single family residence on a 51.14 acre parcel. This will be kept on file at the Town Clerk's Office.
p. VLCT - re: VLCT News August/September 2006. No action taken.
q. FEMA - re: Watermark 2006, Number 1. No action taken.
Pittsfield Selectboard Meeting page 4
September 5, 2006
r. The Humane Society of the United States - re: Investigating Animal Cruelty in Vermont seminar. This seminar will be held on September 18th and 25th at the Vermont Police Academy in Pittsford. No action taken
s. Reis, Urso & Ewald - re: Riverside Farms Case #3W0948. This is a copy of a letter sent by this law firm to Julia Schmitz, District Environmental Commission, in response to Paragraph 4 of the Hearing Recess Order dated August 22, 2006. This firm represents Joseph and Ellen Naser, property owners adjacent to Riverside Farm and the Highwood Owners Association. This will be kept on file at the Town Clerk's Office.
t. VT Buildings and General Services - re: educational and recreational grant programs. This packet contains information regarding two grant programs: 1) 2006 Recreational and Education Facilities Grant Program, and 2) 2006 Human Services Competitive Grant Program. It was thought that the after-school program might be able to apply for the recreational and educational facilities grant. This information will be forwarded to Joyce Stevens. No other action.
u. The Trust for Public Land - re: Survey on Land Conservation in America. No action taken.
v. VAST - re: VAST News Fall 2006. No action taken.
Old Business
a. TH #15 – re: update. No new information presented.
b. Cemetery – re: easement update. No new information presented.
c. C. Johnson property – re: septic ordinance update. Mr. Johnson has submitted a septic application for Lot #3, but in reviewing it, Ralph Michael in a letter dated August 21st, has presented some questions concerning apparent discrepancies in the two permits issued by the State for this subdivision. He has contacted Terry Shearer for clarification. At this time, Mr. Johnson does not have a valid Town septic permit and per a letter from Martha Beyersdorf, Septic Officer, has been asked to cease and desist from further construction. It appears that he has continued with construction. The Board asked Martha to check on this and contact Attorney M.B. Neisner if needed regarding additional fines as noted in M.B.'s letter to Mr. Johnson dated August 4th. She was asked to report her findings to the Board at their next meeting.
d. Delinquent Dogs – re: update. All dogs have been licensed. No further action.
e. Community After-School Program – re: update. Terry said that he would like for the Town to do what it can to accommodate the program. However, for the program to be under the Town's insurance, it would have to be 100% Town funded and staffed. It was therefore felt that if they could obtain their own insurance and keep the building clean and present a plan for keeping the Historical Society assets secure, the Town might consider waiving the rental fee. Discussion of questions and concerns. Terry said he would speak with Joyce Stevens and this will be placed on the next meeting's agenda.
f. Phone requirement for elections – re: update. Peter Borden will connect and test the phone system for Tuesday's primary election on Sunday. He will notify Patty when he is ready.
g. Building Maintenance – re: broken window in Town Hall. Peter said that it has not been repaired as yet.
h. Building Maintenance – re: greasy floor in Town Hall basement. Peter said that the greasiness was caused by condensation and the situation has been dealt with.
i. Village Sidewalk – re: update. No further discussion on this.
New Business
a. Joseph Desena – re: email memo regarding business ideas. This email from Joe to the Selectboard and Planning Commission members outlined his ideas for installing a transfer station, a large commercial truck stop, and the consideration of a cement plant on property he
Pittsfield Selectboard Meeting page 5
September 5, 2006
owns in Pittsfield and surrounding towns. Discussion. It was felt that the Planning Commission is taking action on this (see Guests and Committee Reports - a). The Secretary
was asked to send a letter to Joe thanking him for his input and interest in working with the Selectboard in locating his business ventures in the area, however at this time the Board recommends that he work with the Planning Commission.
b. Citizen Concern/Complaint – re: John Bilunas and Riverside Farm. John's email expresses his support for the Desena's request for later hours for functions at Riverside Farm. He added that he felt that there was more noise coming from the house located adjacent to the farm owned by the Nasers. The Secretary was asked to send John a letter thanking him for his input and interest in the Act 250 process. The Hearing has been held and is currently being reviewed with results forthcoming. No further action.
c. WRVA Representative – re: request to appoint new representative. The question was raised as to whether a letter of resignation was needed from Karen Marion before a new appointment could be made. The Secretary was asked to contact WRVA to see what they needed. She will notify the Board and a Letter of Appointment and notification to WRVA will be made at that time.
d. Citizen Concern/Complaint – re: cleanliness of 3rd floor meeting room of Town Office. The Planning Commission which has been meeting on the 3rd floor has expressed concern regarding the problem with the flies. The cleaning will be looked into but Peter will offer the Town Hall for their meetings.
e. Building Maintenance – re: condition and safety of dugouts. Connie Martin has expressed concerns over their condition and recommends that they be removed. Peter will check them out and make his recommendation at the next meeting.
The meeting adjourned at 7:29pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 19, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 19, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 8, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Mary Lee Stevens, Ellen Martin, Sarah Gray, Nancy Blessing, Matt & Kim Robertson, Marion Abrams, Kelly Ziegler, Sharon Mayer, Doug Johnstone, Susie Martin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: update on Quin-Town grant and Village Center Designation
b. Kim Robertson – re: Community After-School Program
c. Ellen Martin – re: First Response Squad
d. Doug Johnstone – re: new architect proposal for Building Committee
Correspondence
a. VT Dept. of Information & Innovation – re: Community Broadband Grant Program for 2006
b. VTrans – re: Notice of Public Comment – Vermont Airport Capital Facility Program
c. TRORC – re: Ancient Roads Municipal Grant Program
d. VT Dept. of Housing and Community Affairs – re: New Tax Credits Available for Village Center Designated Buildings
e. VLCT – re: Election 2006 – Transportation
f. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services
g. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006
h. USDA – re: Decision Memo: West River and White River Tributaries Large Woody Debris Stream Restoration Project
i. TRORC – re: FY 07 Annual Dues thank you
j. WRVA – re: leach field and ambulance replacement
k. VT Center for Independent Living – re: Annual Report 2005
l. NeighborWorks of Western Vermont – re: 2005 Audit
m. George D. Aiken RC&D Council – re: Help Make Things Happen – July 2006
n. VT District Environmental Commission – re: Site Visit and Hearing on Motion to Alter for Land Use Permit #3W0948 – Riverside Horse Farm, LLC
o. Rivier College – re: online course in Homeland Security/Emergency and Disaster Management
p. Rutland County Sheriff – re: June Citation Report
q. VT Agency of Natural Resources – re: Project Review Sheet for Joe Fuster
Old Business
a. TH #15 – re: landowner list
b. Basketball Court – re: update on resurfacing
c. C. Johnson property – re: update on Ordinance enforcement options
d. Building Maintenance – re: water in Town Office
e. Delinquent Dogs – re: further action
New Business
a. Community After-School Program - re: discussion
b. Building Committee – re: letters of thanks to fundraising participants
c. School Board – re: loan has been repaid
d. Citizen Concerns/Complaints – re: John Bilunas
Pittsfield Selectboard Minutes page 2
August 8, 2006
e. Phone requirement for elections – re: date of operation
f. Building Maintenance – re: broken window in Town Hall
g. Building Maintenance – re: greasy floor in Town Hall basement
h. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Chittenden Resorts, LLC d/b/a Mountain Top Inn and Resort
Other Business
a. Selectboard – re: change in meeting time
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the July 11, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: update on Quin-Town grant and Village Center Designation. Sarah said that she is on the Quin-Town Vision Grant committee and sees a lot of potential for utilizing the five towns in business and community programs. She said that they will be publishing and mailing out a survey and would appreciate the Selectboard's support of the survey when it comes. Sarah also said that she has been looking into the idea of sidewalks in the village. She said she has spoken with Two Rivers and with the aid of Federal and State grants what the cost to the Town would be. It was felt that $80,000 would be beyond our budget. Alternative ideas were presented. She also brought up tax credits available to properties within the Village and said that she would be willing to help in any way. This last topic will be addressed under Correspondence (c).
b. Kim Robertson – re: Community After-School Program. Kim handed out an outline of the community program that is being proposed to the Town. It would offer a community based program for children one day a week, after school, which would include education, fine arts (art, dance, etc) and exercise class. She reviewed the benefits to the community, the types of classes, why Pittsfield was the location choice, and what the cost would be. Also brought up were the liability and insurance issues. The Board was invited to ask questions. Peter asked how many children or what target age group they were considering. She was also asked for a timetable as to when they would start. She said that they were hoping for the end of September or early October. The Board said that they would take the proposal under consideration and respond as soon as they can. See New Business (a).
c. Ellen Martin – re: First Response Squad. Ellen gave a brief history of how the financial records came to her when she served on the Selectboard. She asked for clarification of the role she and Martha have in the organization. Several high expense invoices have been received lately that have prompted her and Martha to wonder if someone should be overseeing the organization. The bills were discussed as well as the location of certain equipment previously purchased. The Board felt that an effort should be made to locate and retrieve the property. Ellen and Martha were asked to not pay these bills until more information is available. Martha said she would call the two suppliers and explain the situation. In addition, the Board asked the Secretary to write a letter to Dwina Warren, as their Administrator, explaining that the Selectboard would like to see an inventory of equipment currently owned by the First Response Squad. The Board has also asked Ellen and Martha to continue to handle the financials and would like to request that one or both of them be invited to First Response Squad meetings where they can present a financial report and assist with capital planning and budgeting. Martha was also asked to come up with a system for tracking equipment being used by individual members.
Pittsfield Selectboard Minutes page 3
August 8, 2006
d. Doug Johnstone – re: new architect proposal for Building Committee. Doug reviewed with the Board the proposal received from architect Mark McManus. This architect recently designed the new Town Offices in Mendon. The Board asked if Doug could see any items that might not be included in the proposal figure. Discussion. Doug said that the Committee's recommendation is to accept Mark McManus' proposal. He said that the next step would be for the Board to accept and sign the proposal and send a $5000.00 retainer. If done soon, they would be able to present the plan to the voters in November, vote on a bond issue in March, go out to bid, and hopefully begin work later in 2007. Discussion. It was decided to forward the proposal to Attorney M.B. Neisner for his review and express that there is a time issue. The Secretary said she would fax it to him.
Correspondence
a. VT Dept. of Information & Innovation – re: Community Broadband Grant Program for 2006. "The mission of this program is to create broadband demonstration projects to test viable models for providing broadband to all Vermonters. They are looking for creative solutions for getting affordable broadband to the unserved and under-served areas in Vermont." No action taken by the Board.
b. VTrans – re: Notice of Public Comment – Vermont Airport Capital Facility Program. The comment period closes September 20, 2006. More information can be obtained from www.vermontairports.com/air.htm. No action taken by the Board.
c. TRORC – re: Ancient Roads Municipal Grant Program. The grant program is available to all municipalities for the purpose of researching and mapping historic roads, class 4 roads and legal trails in order to help towns determine what public assets should be added to the town highway map. Details are enclosed in the memo. More information can be obtained from TRORC. This may be addressed further, at least to find out how far this topic has been researched in the past. Dot Williamson will be contacted.
d. VT Dept. of Housing and Community Affairs – re: New Tax Credits Available for Designated Village Center Buildings. As one of 66 Designated Village Centers, Pittsfield is eligible for several benefits, one of which is a tax credit for the rehabilitation of older and historic buildings within the designated village district. Full application guidelines are available at www.HistoricVermont.org. A Summary of the 2006 Downtown and Village Center Tax Credits will be posted on the bulletin board and also mailed to property owners within the designated village district.
e. VLCT – re: Election 2006 – Transportation. VLCT will be providing information to all officials running for State and Federal office as well as local officials through a series of Elections Issues Papers. These papers will address a wide range of public policy issues of concern to local governments. Comments, advice, or questions on the issues can be voiced by calling (800) 649-7915 or by email: [email protected].
f. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services. This invoice for $157.00 licenses the Town of Pittsfield Listers to use the Marshall and Swift Cost Tables until June 30, 2007. The Board approved the expense and Terry signed as Chair.
g. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006. This is for information and no action was taken by the Board.
h. USDA – re: Decision Memo: West River and White River Tributaries Large Woody Debris Stream Restoration Project. This packet of information explains the project. No action taken by the Board.
i. TRORC – re: FY 07 Annual Dues thank you. No action taken by the Board.
j. WRVA – re: leach field and ambulance replacement. This memo from Amy Estey, Administrator of WRVA, explained that the leach field for the ambulance building needs to be replaced and what the proposed cost would be. In addition, an ambulance is slated for replacement and no money has been able to be set aside for that. She outlined what actions
Pittsfield Selectboard Minutes page 4
August 8, 2006
have been taken so far in the attempt to obtain funding from grants or organizations. This letter will be kept on file at the Town Clerk's Office.
k. VT Center for Independent Living – re: Annual Report 2005. No action taken by the Board.
l. NeighborWorks of Western Vermont – re: 2005 Audit. No action taken by the Board.
m. George D. Aiken RC&D Council – re: Help Make Things Happen – July 2006. No action taken by the Board.
n. VT District Environmental Commission – re: Site Visit and Hearing on Motion to Alter for Land Use Permit #3W0948 – Riverside Horse Farm, LLC. In accordance with Act 250 Rule 31(A)(3), a hearing and site visit will be held on the Motion to Alter to discuss Criterion 8 Noise. The date for this will be August 16, 2006 beginning at 8:30am with the site visit and the hearing to follow at the Pittsfield Town Hall. Any questions regarding this hearing can be directed to District 3 Coordinator, Julia Schmitz, at (802) 885-8842. This will be kept on file at the Town Clerk's Office.
o. Rivier College – re: online course in Homeland Security/Emergency and Disaster Management. This information outlines the course being offered. Further information can be obtained by calling (603) 89708219 or via email at [email protected].
p. Rutland County Sheriff – re: June Citation Report. Twenty seven traffic citations and thirteen warnings were issued during the month of June. This report will be kept on file at the Town Clerk's Office.
q. VT Agency of Natural Resources – re: Project Review Sheet for Joe Fuster. This project is described as the subdivision of a one acre parcel from fifty acres on Route 100 for the daughter to construct a grocery story with gas pumps. This will be kept on file at the Town Clerk's Office.
Old Business
a. TH #15 – re: landowner list. Attorney M.B. Neisner is still going over the list and updating property owners names and addresses.
b. Basketball Court – re: update on resurfacing. Peter said that he has not heard from the company that he contacted, but would call them again.
c. C. Johnson property – re: update on Ordinance enforcement options. Nothing has been received from Attorney M.B. Neisner at this time.
d. Building Maintenance – re: water in Town Office. The Town Clerk's Office reported water in the office on July 13th. It occurred again on July 31st when the dehumidifier overflowed. This problem will continue to be monitored.
e. Delinquent Dogs – re: further action. One owner with two dogs still has not responded to written requests to have them licensed. Mary Lee said that she has called and spoken with the owner. Discussion. Mary Lee was instructed to proceed and send an invoice for a $500.00 fine plus $18.00 for the licenses.
New Business
a. Community After-School Program - re: discussion. The Board discussed the proposal and thought it was a nice idea but expressed concern over the liability and insurance issues. Terry said he would like to have Patty check with the insurance company from the aspect of a village sponsored program. There was also concern as to whether signed waivers by the parents would hold up legally. Terry said he would contact Attorney M.B. Neisner, Jr. regarding this. This will be addressed further at another meeting.
b. Building Committee – re: letters of thanks to fundraising participants. Doug Johnstone and the Building Committee sent out thank you letters to the Desena, the Fundraising Committee, and Frank Sulham for all their efforts involved in the 4th of July and the "Sit Awhile in Pittsfield" activities.
Pittsfield Selectboard Minutes page 5
August 8, 2006
c. School Board – re: loan has been repaid. Terry said that the loan for $2012.50 which was approved at the June 27th Selectboard meeting has been repaid.
d. Citizen Concerns/Complaints – re: John Bilunas. John expressed his concern over the parking situation on Tweed River Drive at the time of the 4th of July festivities at Riverside Farm. In addition he questioned the locations of ditches dug by the mail boxes on Tweed River Drive which flood when it rains and the ditch in front on his house which is diverting sand into his driveway. Discussion. The Board said that they would take a look at some of his concerns and asked the Secretary to send him a letter thanking him for his email and bringing his concerns to their attention.
e. Phone requirement for elections – re: date of operation. The Town Clerk's Office has indicated that the Primary Election on September 12, 2006 requires a functional telephone line in the Town Hall by September 11th. Peter said that he would be working on this project this weekend.
f. Building Maintenance – re: broken window in Town Hall. Peter said that the window needs to be removed for repair and will take care of this.
g. Building Maintenance – re: greasy floor in Town Hall basement. Peter said that he checked this out and the greasy appearance of the floor seems to be caused by humidity. It has been so humid the last few weeks that the dehumidifier can not keep up and the floors become sweaty.
h. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Chittenden Resorts, LLC d/b/a Mountain Top Inn and Resort. The dates of these requests are August 18, August 25, September 2, and September 3. The hours of operation begin at 5pm and end at 10pm. These were approved by the Board.
Other Business
a. Selectboard – re: change in meeting time. The Selectboard will resume its regular schedule in September. Meetings will be held on the 1st and 3rd Tuesday at 6:00pm in the Town Clerk's Office, unless otherwise posted. Warnings of the meetings will be posted by the Secretary.
The meeting adjourned at 7:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 5, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 5, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 11, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Approve Minutes
a. June 27, 2006 Regular Meeting
b. July 6, 2006 Emergency Meeting
Guests and Committee Reports
a. Peter Borden, Jr. – re: Building Committee
Correspondence
a. VLCT – re: Town Fair information and nomination forms
b. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006
c. VLCT – re: VLCT News July 2006
d. VT Dept. of Taxes – re: FY 2007 Education Tax Rates
Old Business
a. Town Website – re: pictures
b. Basketball Court – re: repair
c. Hopkins’ driveway – re: status
d. Riverside Farm – re: Motion to Alter Act 250 Permit #3W0948
e. C. Johnson property – re: septic issues and Ordinance enforcement options
f. Building Maintenance – re: water in Town Office update
New Business
a. Parking on Tweed River Drive – re: 4th of July party at Riverside Farm
Other Business
a. July 4th Fundraiser – re: update
b. Selectboard – re: change in meeting time
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the June 27, 2006 Regular meeting and the July 6, 2006 Emergency meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Peter Borden, Jr. – re: Building Committee. Peter said that the Committee met last week and made the decision to dismiss Jay Barrett as architect. Paul Gutierrez will retrieve any material that Jay Barrett might have. He said that the Committee has met with architect Mark McManus and he has accepted the job and plans to meet with the Committee in September.
Correspondence
a. VLCT – re: Town Fair information and nomination forms. This year Town Fair will take place on Thursday, October 5 in Barre. Forms were included for the VLCT Town Fair Awards Nominations and for Board of Director applications. No action taken.
b. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006. Terry said that the only project involving Pittsfield deals with placing woody debris in stream channels to restore stream process and function in Townsend Brook.
Pittsfield Selectboard Meeting page 2
July 11, 2006
c. VLCT – re: VLCT News July 2006. No action taken.
d. VT Dept. of Taxes – re: FY 2007 Education Tax Rates. The Commissioner of Taxes is required annually to calculate the homestead and non-residential education tax rates for each municipality. The Education Tax Rates for Pittsfield’s FY2007 are $1.3206 for Homestead and $1.4736 for Non-Residential. This information will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Website – re: pictures. Patty has taken pictures and they are available on the Town’s website at www.pittsfieldvt.org.
b. Basketball Court – re: repair. Peter said that he would call for a quote for the job.
c. Hopkins’ driveway – re: status. Terry said that Road Commissioner, George Deblon does not feel that the problem with the driveway is a Town issue. Mark disagreed and felt it would be a Town issue as Upper Michigan Road, which is a Town highway, runs in front of their property and has an impact on any property it has contact with. Discussion. It was thought that a culvert might be something that could be addressed at a later time. There has been quite a bit of rain in the last few months. In the meantime, the situation will continue to be monitored and if it should get worse, then corrective action may possibly be taken. The Secretary was asked to send a letter to Marsha explaining the Board’s plan of action.
d. Riverside Farm – re: Motion to Alter Act 250 Permit #3W0948. The Motion requests that Condition 17 be altered to state that the hours of weddings be extended from 10pm to 11:30pm. This would allow caterers time to clean up and remove equipment. Discussion. The Board asked the Secretary to send a letter to District 3 Environmental Commission district coordinator, Julia Schmitz, stating that the Selectboard has reviewed the Motion to Alter Condition 17 of Land Use Permit #3W0948 and would request that the serving of food and liquor cease at 10pm but that the caterers would be given until 11:30pm to allow for clean-up and equipment removal.
e. C. Johnson property – re: septic issues and Ordinance enforcement options. Patty provided the Board with some history on the property as well as property he previously owned and his difficulty in obtaining septic permits in a timely manner. Patty said that she has spoken with VT Department of Environmental Conservation Assistant Regional Engineer Terry Shearer as his department is handling the State permits. She quoted from the Enforcement section of the Town’s Septic Ordinance and cited the State Statute it references. This matter would have to be brought to Superior Court for enforcement if the Town wishes to pursue this. Discussion. Since this is the fourth house that Mr. Johnson is constructing and that he has failed to obtain Town permits prior to construction for and including the last three, the Board decided to take legal action. Terry said that he would contact Attorney M.B. Neisner and Patty said she would have a copy of the ordinance as well as other material faxed to M.B. to review.
f. Building Maintenance – re: water in Town Office update. There haven’t been any more episodes of water. There was some discussion of possible routes that the water travels and it was suggested that the roof on the fire escape might be changed to help redirect water that falls from the main roof. Patty was asked to call Mark should it happen again.
New Business
a. Parking on Tweed River Drive – re: 4th of July party at Riverside Farm. Concern was expressed that when the Board at their May 23rd meeting approved Riverside Farm’s request to permit parking on the Town road, it was only if parking areas at the Farm were full. However, when the event was held there was no parking provided at the Farm and cars were parked on both sides of Tweed River Drive allowing for only one lane of travel. Should an emergency vehicle need to travel on the road, there might not have been room for it to easily
Pittsfield Selectboard Meeting page 3
July 11, 2006
pass. Discussion. The Board decided to address this problem if another event is scheduled that could pose a potential parking problem.
Other Business
a. July 4th Fundraiser – re: update. Patty said that the proceeds of the event netted the Town $1,500.00. This money came primarily from gate receipts, food, the poker tournament, etc. The raffle of the “Sit Awhile in Pittsfield” chairs raised over $6,000.00 and the sale of Palettes around $700.00.
b. Selectboard – re: change in meeting time. The next Regular meeting will be held on Tuesday, August 8, 2006.
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 8, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 8, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: July 6, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
2006 Tax Rate – re: setting the tax rate
Adjourn
Terry called the meeting to order at 7:32am.
2006 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.3206, the Non-Residential Education Tax Rate is $1.4736, and the Municipal Rate is $.3172. Terry made a motion to approve the Municipal rate of $.3172. Seconded by Peter. All in favor. The Resultant Tax Rate for Homestead will be $1.6378 and Non-Residential will be $1.7908.
The meeting adjourned at 7:35am. The next Regular Selectboard meeting is scheduled for Tuesday, July 11, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 11, 2006
_______________________________________
Terry Manley, Chair
__not present____________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 27, 2006
PRESENT: Terry Manley, Mark Begin, Patty Haskins, Marsha Hopkins, James Cullen
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Marsha Hopkins - re: loan request from School Board
b. Marsha Hopkins - re: problem with driveway on Upper Michigan Road
c. James Cullen - re: Mayo Meadow Road
d. Patty Haskins - re: Building Committee update
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC
b. TRORC - re: Minutes of May 24, 2006 meeting
c. VT Rural Fire Protection Task Force - re: water supply certification funding
d. CV Oil Company - re: prebuy for 2006-2007 heating season
e. Visiting Nurse Association & Hospice of VT and NH - re: Annual Meeting
f. VT Agency of Natural Resources - re: receipt of WW-3-1078-1 Subdivision Permit application for Bill Johnson
g. VT Agency of Natural Resources - re: missing and/or incorrect items on WW-3-1078-1 Subdivision Permit application for Bill Johnson
h. VT Agency of Natural Resources - re: Project Review Sheet for Bill Johnson
i. US Dept. of Agriculture - re: invitation for comments on proposed Wildlife Opening Maintenance
j. Timberline Events LLC - re: review of relay and relay results
k. VT Agency of Natural Resources - re: Project Review Sheet for Vermont Ventures
l. VLCT - re: VLCT News June 2006
m. VTrans - re: 2007 Municipal Park-and-Ride Grant Program
n. VT Agency of Agriculture, Food, and Markets (VAAFM) - re: Draft General Permit for Medium Farm Operations
o. VT Dept. of Housing and Community Affairs - re: VT Municipal Planning Grant Program for FY2007
Old Business
a. Delinquent Dogs - re: update and further action
b. Dog Ordinance – re: model dog ordinance from VLCT
c. Appointment - re: Service Officer
d. Town of Chittenden – re: E-911 coverage for two residences update
e. Basketball Court - re: repair
New Business
a. Building Maintenance - re: water in Town Office
Other Business
a. Selectboard - re: change in meeting time
Pittsfield Selectboard Minutes page 2
June 27, 2006
Terry called the meeting to order at 5:45pm. The Minutes of the June 6, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Marsha Hopkins - re: loan request from School Board. Marsha explained that the School Board closes out its financial year on June 30th and shows a shortfall of $2,012.50 in paying student tuition invoices. They are requesting a short term loan from the General Fund to cover that and it would be paid back when tax money is available. Discussion. The Selectboard approved the loan.
b. Marsha Hopkins - re: problem with driveway on Upper Michigan Road. Marsha said that water run-off is eroding their driveway where it intersects with Upper Michigan Road. The Board asked Marsha for her recommendation in solving the situation. She said she had spoken with Road Commissioner George Deblon for possible solutions. The Board said that they would speak with George about this and the Board would respond to Marsha.
c. James Cullen - re: Mayo Meadow Road. James wanted to know if Mayo Meadow Road was considered a town highway. On the map it is numbered TH#22. He pointed out that on the Town's property tax maps the road appears to be incorrectly placed and actually runs along part of his property line and then cuts across his land. He said that he has made the Listers aware of this correction. Patty retrieved the official town highway map and noted that it is .45 miles in length and considered a Class 4 road. James then asked if snowmobiling was permitted on a Town highway. The Board said that it is allowed on Class 4 roads. He also wanted to know if a house could be built on a Class 4 road. The Board acknowledged that a house could be constructed, but the road would not be maintained by the Town unless it was upgraded to a Class 3.
e. Patty Haskins - re: Building Committee update. Patty said that several members of the committee spoke with the architect, Jay Barrett, and expressed concern that he was not meeting the Town's needs and following through with things that had been discussed. The Committee met last week and nothing further had been received from Mr. Barrett. There is the possibility that the Committee may consider changing architects, but will wait to see how the present situation proceeds.
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC. A noise complaint was placed based on an event that was held recently. This violated permit issued on June 2, 2006. The Commission has received a Motion to Alter Condition 17 of the Land Use Permit issued on June 2, 2006. The permittee is requesting that Condition 17 be altered to state that "Hours of weddings shall be limited to weekends from noon until 11:30pm." The permit currently reads "…until 10:00pm." They would like the additional time to allow for the caterer to clean up and remove equipment from the site. Per Section 6085(f), all parties will be allowed until July 26, 2006 to submit a response to the Motion or to request a hearing. District Commissioner Julia Schmitz (802- 885-8842) is the contact for any questions. The Board will discuss this further at the next meeting.
b. TRORC - re: Minutes of May 24, 2006 meeting. It was noted that Pittsfield was represented. No action taken by the Board.
c. VT Rural Fire Protection Task Force - re: water supply certification funding. This information pertains to Certification of Available Water Under 2% Drought Conditions. This information will be forwarded to Fire Chief David Colton.
d. CV Oil Company - re: prebuy for 2006-2007 heating season. The budgeted figures as well as what would be needed to purchase the same number of gallons were reviewed. Patty noted that there was a credit on the account and figuring that in, there would be enough money to
Pittsfield Selectboard Minutes page 3
June 27, 2006
prebuy the same number of gallons as last year. The Board approved this and the contract was signed.
e. Visiting Nurse Association & Hospice of VT and NH - re: Annual Meeting. This was held on June 20th. No action taken.
f. VT Agency of Natural Resources - re: receipt of WW-3-1078-1 Subdivision Permit application for Bill Johnson. This application requests that ANR "lift deferral restrictions on Lot 3 as previously permitted under WW-3-1078 and resubdivide old lot 3 into Lots 3 and 4 building two 4-bedroom SFR's on each lot and Lot 5 - 8.3+/- acres under deferral clause located on off Rte 100, F/N/A Kolton Property in Pittsfield, Vermont." Discussion. This will be tabled until the next meeting.
g. VT Agency of Natural Resources - re: missing and/or incorrect items on WW-3-1078-1 Subdivision Permit application for Bill Johnson. Information on Isolation Distances and the location of the water supply are needed. This will be kept on file at the Town Clerk's Office.
h. VT Agency of Natural Resources - re: Project Review Sheet for Bill Johnson. This pertains to pending application WW-3-1078-1. This will be kept on file at the Town Clerk's Office.
i. US Dept. of Agriculture - re: invitation for comments on proposed Wildlife Opening Maintenance. This doesn't appear to have any impact on Pittsfield. Mark took this material to review.
j. Timberline Events LLC - re: review of relay and relay results. This email correspondence summarizes this year's event and thanks everyone for their participation. No action needed by the Board.
k. VT Agency of Natural Resources - re: Project Review Sheet for Vermont Ventures. This project is described as "Yoga studio with 5 participants and 1 teacher - office space for 3 people at the former Country Butcher building - no outside construction except for painting the building." This will be kept on file at the Town Clerk's Office.
l. VLCT - re: VLCT News June 2006. No action taken.
m. VTrans - re: 2007 Municipal Park-and-Ride Grant Program. VTrans is soliciting proposals for the creation of small Park-and-Ride facilities in Vermont communities. Discussion. It was felt that this might help with having Village Green repaved at some point in time. It was noted that the Mendon Town Office parking lot is being used as one of these facilities. Terry said he would like to review this information. This will be addressed at a later date.
n. VT Agency of Agriculture, Food, and Markets (VAAFM) - re: Draft General Permit for Medium Farm Operations. The comment period and public hearing begin July 25, 2006. This notice will be posted outside the Town Clerk's Office.
o. VT Dept. of Housing and Community Affairs - re: VT Municipal Planning Grant Program for FY2007. This packet of information will be forwarded to the Planning Commission.
Old Business
a. Delinquent Dogs - re: update and further action. Patty said that at this time there are still four owners with unlicensed dogs. Certified letters with fines of $250/dog were signed by the Board and will be sent to the four owners. The timeline following this letter was reviewed.
b. Dog Ordinance – re: model dog ordinance from VLCT. Patty handed out copies of this to the Board for their review. No action taken at this time.
c. Appointment - re: Service Officer. Sandra Begin has accepted the position. She will be sent a Letter of Appointment and the State of Vermont will be notified.
d. Town of Chittenden – re: E-911 coverage for two residences update. Pittsfield has provided coverage for the Ashton and Gallagher properties in the past but under the new E- 911 regulations, they have to be included within the Town of Chittenden unless the Selectboard permits them to be added to Pittsfield's coverage. Discussion. The Board asked the Secretary to send a letter to the Town of Chittenden stating that the Pittsfield Selectboard has approved the inclusion of the Ashton and Gallagher properties within their coverage area
Pittsfield Selectboard Minutes page 4
June 27, 2006
for fire and emergency medical services. Copies will be sent to Don Flynn, E-911 Coordinator for Pittsfield, Fire Chief David Colton, and First Response Administrator Dwina Warren.
e. Basketball Court - re: repair. Patty said that there is currently $1,100.00 available from the General Fund budget (capital projects - court resurface) and $900.00 from the Recreation Fund instead of $1,100.00 as noted at the last meeting.
New Business
a. Building Maintenance - re: water in Town Office. Patty said that there was water again in the office on June 10th and 27th. Building Custodian Evelyn Payette had been instructed to turn up the heat and turn on the dehumidifier and fan in the event this occurs. Patty said it was coming in the corner of her closet area. Discussion. Mark said he would take a closer look at the possible cause of this.
Other Business
a. Selectboard - re: change in meeting time. Based on members' vacations and the 4th of July holiday which is the 1st Tuesday of the month, the members decided to reduce the number of meeting for July and August to one per month. The next meeting will be on July 11th with the August meeting to be decided at that time. The Secretary will post Warnings to announce the meetings.
The meeting adjourned at 6:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 11, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 11, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 6, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon, Scott and Dwina Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: purchase of new equipment
b. Scott and Dwina Warren – re: First Response Squad
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC
b. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-0763-1 for Riverside Horse Farm, LLC
c. Corsones & Corsones – re: Notice of Appeal of Action for Riverside Horse Farm, LLC
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement request to lower cemetery
c. Dog Ordinance – re: policy for fines
d. Town Website – re: update
e. Appointment – re: Service Officer
f. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort
g. Town of Chittenden – re: E-911 coverage for two residences
New Business
a. Delinquent Dogs – re: review and action
b. Basketball Court – re: court surface problems
Other Business
a. Citizen Complaints/Concerns – re: blasting on South Hill Road
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the May 23, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. George Deblon – re: purchase of new equipment. George said that he would like to purchase a pole saw. He showed the Board members a brochure with photos and specifications. He explained that for $735.00 he could purchase a weed trimmer with pole saw and broom attachments. He said that the Highway Fund has money in the Equipment Fund and Plow Fund, which would be used. The Board had no objection to the purchase.
b. Scott and Dwina Warren – re: First Response Squad. Dee said that she has been asked to assume administrative duties for the First Response Squad. She stated that she has been unable to contact Karen Marion to obtain any information. She wanted to know if the First Response members would be covered by the Town’s workmen’s compensation insurance.
Pittsfield Selectboard Minutes page 2
June 6, 2006
Patty said that when the First Response Squad is ready to go into operation again, she would send a listing of those who are fully certified to VLCT. Dwina also inquired about whether the Town would pay for hepatitis immunizations, which would be required. The cost would be approximately $110.00 per person. Currently there are eight people involved with the Squad. She was told that the First Response Squad has their own budget and checking account and that there was money in there for that purpose. Scott said that he is trying to take an inventory of supplies and has been checking over the vehicle. He said he has found some problems with the vehicle, which should be repaired. They wanted to know how they should proceed with some of these things. Martha explained that she and Ellen Martin were signers for checks and had the checkbook and took care of the monthly financials. She suggested that if they could have suppliers bill the Squad, then she could pay from those vs reimbursing someone for work or supplies. The Board thanked them for their efforts and for keeping the Board informed.
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC. This permit authorizes construction of a 5,000 square foot storage/function barn; a 1,000 square foot garden barn; a 2,000 square foot shelter/barn; and two 1,000 square foot shelter/barns. The project is located on Tweed River Drive in the Towns of Pittsfield and Stockbridge. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-0763-1 for Riverside Horse Farm, LLC. This project consists of various revisions to a previously permitted parcel and the additions of an event facility and is approved under the requirements of the regulations named and subject to conditions cited. This will be recorded and kept on file at the Town Clerk’s Office.
c. Corsones & Corsones – re: Notice of Appeal of Action for Riverside Horse Farm, LLC. On May 23, 2006, Zoning Administrator Sarah Gray sent a letter to Joseph and Courtney Desena citing violations of the Pittsfield Flood Hazard Regulations by the Guest House and River House. Attorney Christopher Corsones responded in his letter dated June 2, 2006, that he is representing the Desenas and notes that his clients are appealing the notice of violation in its entirety. This correspondence will be kept on file at the Town Clerk’s Office.
Old Business
a. TH #15 – re: update. Terry said that Attorney Neisner is working on this but has nothing new at this time.
b. Cemetery – re: easement request to lower cemetery. Nothing at this time.
c. Dog Ordinance – re: policy for fines. Discussion. The Board approved increasing the fines for 2006 to First Offense - $50.00, Second Offense - $75.00, and Third Offense - $100.00. Patty said she would contact VLCT to see what needs to be done to properly incorporate the revised fine schedule into the existing ordinance.
d. Town Website – re: update. Nothing at this time.
e. Appointment – re: Service Officer. Nothing at this time.
f. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort. This request was previously submitted, however the dates were mis-read. The event is for a two-day event only on September 2 and 3, 2006. The Board approved the request.
g. Town of Chittenden – re: E-911 coverage for two residences. Fire Chief Dave Colton has not responded to the Board’s request. Don Flynn, Pittsfield’s E-911 Co-ordinator has asked to be kept informed of this. The Board decided to wait for a response from Dave before responding to the Town of Chittenden.
Pittsfield Selectboard Minutes page 3
June 6, 2006
New Business
a. Delinquent Dogs – re: review and action. There are 8 owners and 11 dogs currently on the delinquent list. Patty said that each owner has been notified twice. Discussion. The Board approved sending out a letter citing a fine if the dogs are not licensed.
b. Basketball Court – re: court surface problems. Peter said that there are weeds pushing up through the court surface. Discussion. Peter will contact Vermont Tennis Court Surfacing for an estimate. Currently only $1100.00 is budgeted for the court.
Other Business
a. Citizen Complaints/Concerns – re: blasting on South Hill Road. Blasting has been taking place on property located on the corner of Route 100 and South Hill Road. Jack Conboy, who resides at 10 Old School House Drive, contacted the Board after a blast shook his house. He said that he hadn’t been made aware of any blasting taking place in the area. Discussion. Mark said that he was made aware that a meter had been placed at Arnold Johnson’s home which is the actual closest structure to the site of the blasting, but that since Jack Conboy spoke with the blasting company, a meter will also be placed at his home. No action taken by the Board on this matter.
The meeting adjourned at 6:43pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 20, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 20, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 23, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: proposed garage construction on Butternut Lane
b. George Deblon – re: sand shed repair
Correspondence
a. Rutland County Sheriff’s Department – re: contract
b. Town of Chittenden – re: E-911 coverage for two residences
c. VT Agency of Natural Resources – re: WW-3-0763-1 Riverside Horse Farm
d. VLCT – re: VLCT News May 2006
e. The Trust for Public Land – re: Land & People Spring 2006
f. USDA – re: request for comments on restoration project
g. NeighborWorks of Western Vermont – re: Neighborhood News Spring 2006
h. TRORC – re: Minutes of April 26th meeting
Old Business
a. TH #15 – re: status
b. Cemetery – re: request for wage increase for Connie Martin
c. Cemetery – re: easement request to lower cemetery
d. Dog Ordinance – re: policy for fines
e. Town Website – re: update
f. Phone requirement for elections – re: installation
g. Appointment – re: Service Officer
New Business
a. Riverside Farm – re: request to permit parking on town road
b. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort
Other Business
a. Building Maintenance – re: water in Town Office
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the May 9, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. George Deblon – re: proposed garage construction on Butternut Lane. George explained that Richard Garofalo is preparing to build a garage adjacent to his home. George notes that it would be within the Town right-of-way. He said that he has spoken with Rich and explained the situation but would like to request that the Selectboard send a letter summarizing the Town’s concern. George also said that Rich has built a stone wall alongside the road, which also is within the 50’ Town right-of-way. Discussion. The Board asked the Secretary to send a letter to Rich explaining the reason for the Town’s concerns.
Pittsfield Selectboard Minutes page 2
May 23, 2006
b. George Deblon – re: sand-shed repair. George said that he had assumed that no action would be taken on the sand-shed until next year. His order for sand for this year has been placed and delivered. He suggested that perhaps the repair project could be put out for bid with a note that the sand-shed would be empty in April 2007 at which time the repairs could be made. Discussion. It was decided that George would work with Mark on this and research possibilities.
Correspondence
a. Rutland County Sheriff’s Department – re: contract. The contract was agreed to and signed by the Board members. Patty asked if money should be placed in a reserve account at the end of the year to cover the contract. This was agreed to.
b. Town of Chittenden – re: E-911 coverage for two residences. The Chittenden Selectboard has requested that Pittsfield continue to provide fire and emergency services to the Gallagher and Ashton residences, which are accessible from Pittsfield. These residences are actually in the Town of Chittenden and are no longer to be carried on the Atlas for Pittsfield, which the State 911 Board maintains. Discussion. Fire Chief Dave Colton will be contacted for his position on this.
c. VT Agency of Natural Resources – re: WW-3-0763-1 Riverside Horse Farm. At this time the only remaining item on the 3/03/06 checklist is the water quality test results. This correspondence will be kept on file at the Town Clerk’s Office.
d. VLCT – re: VLCT News May 2006. No action taken.
e. The Trust for Public Land – re: Land & People Spring 2006. No action taken.
f. USDA – re: request for comments on restoration project. Comments are being requested on the West and White River tributaries large woody debris stream restoration project. Peter took this material to review.
g. NeighborWorks of Western Vermont – re: Neighborhood News Spring 2006. No action taken.
h. TRORC – re: Minutes of April 26th meeting. No action taken.
Old Business
a. TH #15 – re: status. Terry brought Mark up to date on what has occurred recently. Nothing has been received since the last meeting. Terry said that this would remain on the agenda until it is closed.
b. Cemetery – re: request for wage increase for Connie Martin. Discussion. The Board decided to create a new position for Connie as she functions in a supervisory capacity for both the Cemetery and for Parks and Grounds. They agreed to an increase and paying the Supervisor of Cemetery/Parks & Grounds a wage of $11.00 per hour. This will be added to the 2006 Wage Guidelines and will take effect immediately.
c. Cemetery – re: easement request to lower cemetery. It was felt that more information was needed before proceeding with this. The Board asked the Secretary to send a letter to the Cemetery Commissioners asking for a proposal request to include information on space needed for the easement and how it would be constructed. In addition it was suggested that they consider access from Lois Lane behind the Church.
d. Dog Ordinance – re: policy for fines. Patty suggested leaving the ordinance as it currently is written but the Board could add a policy for fines. Deputy Sheriff Henry Giddings had previously suggested that the Board review the fines currently in effect. Discussion. Copies of the ordinance and fine schedule were distributed to the Board members for their review and this was tabled until the next meeting.
e. Town Website – re: update. Patty has sent letters to the major boards and organizations in Town requesting that each group submit information that would be useful for the public concerning the organizations. The website can be viewed at www.pittsfieldvt.org. She also
Pittsfield Selectboard Minutes page 3
May 23, 2006
asked if the Board members had any concerns about posting the approved Selectboard Minutes or having their phone numbers posted. The Board had no objection to either. The Board discussed photos for the site and now that the leaves are out more, Peter will take another set of photos for the Board to review. Patty also suggested a panorama photo of the Town taken from the side of South Hill.
f. Phone requirement for elections – re: installation. Discussion. It was decided to run an extension line from the Library to the Town Hall on the day of elections. Peter will oversee this.
g. Appointment – re: Service Officer. The Board suggested Sandy Begin’s name as she currently serves as the Town Health Officer. They asked Mark to see if she would consider the position.
New Business
a. Riverside Farm – re: request to permit parking on town road. Riverside Farm is hosting this year’s 4th of July party which will be held on Saturday, July 1st. They would like to use this party as a fundraiser for the construction of the new Pittsfield Town Office. In an email from Courtney Desena she is requesting permission for people to park on the side of Tweed River Drive when parking is full at the farm. Discussion. The Board felt that parking could be permitted as long as driveways weren’t blocked. The Board also suggested that they contract with someone to provide traffic control especially when the event concludes, as that might be more congested. The Secretary was asked to send a letter of response.
b. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort. Eight requests were received and reviewed. In addition an email was received from Khele Sparks at the Mountain Top Inn asking the Board to reconsider the cut-off time from 10pm to midnight for a wedding event scheduled for this Saturday night. He attached to his email a letter from the bride and groom explaining their concern that the bar be closed at 10pm. Terry said he spoke with Joe Desena as property owner and he agreed with the 10pm closing time. Discussion. The Board unanimously agreed to keeping the ending time at 10pm and asked the Secretary to send a response to the Mountain Top Inn stating that their concerns are appreciated but also explaining why the time will not be extended. Copies will also be sent to the bride and groom, Riverside Farm Events Coordinator, and Joseph Desena. In reviewing the eight requests, seven of them were approved with the ending time amended to 10pm but one was rejected due to the dates specified on the request.
Other Business
a. Building Maintenance – re: water in Town Office. Patty said that with the recent rains once again water entered the office in the corner by her desk. The Board discussed this and felt unsure as to what action needed to be taken.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Minutes page 4
May 23, 2006
The meeting adjourned at 7:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 6, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 6, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
DATE: May 9, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Mel Colton, Steve Martin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Mel Colton and Steve Martin - re: Cemetery Commission concerns
Correspondence
a. White River Partnership – re: Currents newsletter Spring 2006
b. VLCT – re: Plans for involvement in 2007 Legislative Consideration of Education Funding Reform
c. VT Agency of Natural Resources – re: Notice of Draft NPDES General Permit 3-9020
d. Attorney M.B. Neisner – re: TH #15
e. VLCT – re: Dental Insurance Rates
f. Pittsfield Historical Society – re: request to match gift for Whitcomb H.S. Band
g. Rutland County Sheriff – re: dog complaint
h. FEMA – re: Fundamentals of Health Care Emergency Management course information
i. VT Secretary of State – re: Joint House Resolution
Old Business
a. TH #15 – re: discuss letter form Attorney Neisner and action to be taken
b. First Response Squad – re: sale of vehicle
c. Tim Pins’ apartment house – re: septic issue update
New Business
a. Phone requirement for elections – re: discussion of placement and cost
b. Appointment – re: Planning Commission
c. Appointment - re: Service Officer
d. Permit for Driveway Construction – re: Tomasz and Donna Maslonka on Trillium Hill Road
e. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: three requests from Mountain Top Inn
Other Business
a. Port-A-John – re: request for summer
b. Town Website – re: review of photos
Adjourn
Terry called the meeting to order at 5:54pm. The Minutes of the April 25, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 9, 2006
Guests and Committee Reports
a. Mel Colton and Steve Martin - re: Cemetery Commission concerns. Mel said that the Commission met recently and wanted to present a few issues of concern to the Selectboard. They felt that Connie Martin, who does the mowing, should receive $12.00/hour. They said that she does a good job with the cemetery and felt she should be compensated accordingly. They also discussed with the Board access to the lower cemetery. Currently it is very difficult for the vault truck to get down there. They would like to obtain easements from Peter Hike, Haran and Galardi, and Vermont Ventures LLC (formerly the Country Butcher) to access the lower cemetery via a road alongside the river along the backs of those properties. This access would be used only occasionally as other vehicles would continue to use the existing access. They also discussed the status of the current mowing equipment and what they might need in the future as far as repairs or new purchases. Terry asked them to keep these in mind for budget preparation in the fall. The Selectboard said that they would take their requests under consideration. The Secretary was asked to provide each Selectboard member with a copy of the property map showing the abutting properties for reference when this is discussed.
Correspondence
a. White River Partnership – re: Currents newsletter Spring 2006. No action taken.
b. VLCT – re: Plans for involvement in 2007 Legislative Consideration of Education Funding Reform. This memo outlines plans that VLCT would like to take in this matter. No action taken by the Board.
c. VT Agency of Natural Resources – re: Notice of Draft NPDES General Permit 3-9020. This permit addresses discharges of stormwater runoff associated with construction activities. This notice has been posted as requested. No further action was taken by the Board.
d. Attorney M.B. Neisner – re: TH #15 (see Old Business – a)
e. VLCT – re: Dental Insurance Rates. There are no Town employees receiving dental benefits. No action taken.
f. Pittsfield Historical Society – re: request to match gift for Whitcomb H.S. Band. The Historical Society has requested that the Town match their gift of $100.00 to the Whitcomb H.S. Band. The Board approved matching their gift and asked the Secretary to contact Dwina Warren, Secretary of the Historical Society.
g. Rutland County Sheriff – re: dog complaint. Terry said that he received a phone call from Deputy Sheriff Henry Giddings regarding the recent complaint against Jason Boyd's dog. Lawrence and Heather Behrens had sent a copy of their recent letter to the Rutland County Sheriff's Department. Sheriff Giddings also stopped by the Town Office and spoke with Patty. He said that he would be sending a letter from his department to Mr. Boyd and would follow up with a fine based on the Town of Pittsfield's dog ordinance if the problem continues. He recommends a review and update of the dog ordinance. Discussion. Terry said he would put the ordinance review on the agenda after Mark returns.
h. FEMA – re: Fundamentals of Health Care Emergency Management course information. This course will be held in July and August. No action taken.
i. VT Secretary of State – re: Joint House Resolution. This resolution recognizes the outstanding work of firefighters and EMS personnel who work to protect life, property, and the environment throughout the state of Vermont. A copy of this resolution was sent to various firefighter organizations, the Vermont Ambulance Association, and every Vermont Town Clerk.
Pittsfield Selectboard Minutes page 3
May 9, 2006
Old Business
a. TH #15 – re: discuss letter form Attorney Neisner and action to be taken. Attorney Neisner feels that the Town of Pittsfield still needs to move forward with the discontinuance of the old highway so that it is done in the proper manner. Letters should be sent out to the property owners and the Town of Stockbridge. After that, the suit should be filed with the Court. Discussion. Terry and Peter agreed with M.B.'s recommendation and felt that action shouldn't be delayed. The Secretary was asked to send a letter to Attorney Neisner requesting that he proceed with the plan as outlined and keep the Board informed.
b. First Response Squad – re: sale of vehicle. The Bill of Sale was signed by the Board and will be forwarded to Greg Martin. It was noted that no Title needed to be obtained as the vehicle is older than 15 years.
c. Tim Pins’ apartment house – re: septic issue update. Septic Officer, Martha Beyersdorf, said that she contacted Tim Pins and he stated that he was doing routine septic maintenance and that Mel Colton was doing the excavation work. In addition, Martha sent a letter and Minor Modification Permit to Mel Colton for his completion. It was returned today. He noted work on or replacement of the existing tank and work on or replacement of the piping between the house foundation and the septic tank. This will be kept on file at the Town Clerk's Office.
New Business
a. Phone requirement for elections – re: discussion of placement and cost. Patty said that the State is now requiring this and will pay for the cost of the installation but not for the monthly fee. Discussion. It was felt that a line could be run between the Town Office and the Town Hall and provide an extension for the phone during elections. It was decided to readdress this at the next meeting.
b. Appointment – re: Planning Commission. The Board re-appointed Robert Charlebois and Jennifer Howard to a four-year term on the Planning Commission. The Secretary will send them Letters of Appointment.
c. Appointment - re: Service Officer. After a brief discussion this was tabled until the next meeting.
d. Permit for Driveway Construction – re: Tomasz and Donna Maslonka on Trillium Hill Road. George indicated his approval for the driveway at 140 Trillium Hill Road - Lot #65. The Board agreed and signed the permit. This will be kept on file at the Town Clerk's Office.
e. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: three requests from Mountain Top Inn. These requests are for functions to be held at Riverside Farm on May 12th, May 13rd, and May 27th. Discussion. According to the Request, it is to be submitted to the Town for approval/disapproval at least 15 days prior to the function and then forwarded to the Vermont Liquor Control Board 5 days prior to the function. Two of these requests fail to meet the timeline. The Board also had concern over the time each function is to cease catering. The Board felt that they could approve the requests with the time changed. Terry made a motion to cap the catering functions at 10:00pm instead of the 12:00am requested time. Seconded by Peter. The Board also asked the Secretary to send a letter to the Kim Curtin, Events Co-ordinator at Riverside Farm asking her to please advise their caterers as to the timeline needed by the Town bearing in mind that the Board generally meets on the 1st and 3rd Tuesdays of the month unless otherwise posted. They asked that copies be sent to the Mountain Top Resort and Joe DeSena.
Other Business
a. Port-A-John – re: request for summer. Patty asked if she could order the portable toilet for delivery before Memorial Day. The Board approved her request.
Pittsfield Selectboard Minutes page 4
May 9, 2006
b. Town Website – re: review of photos. Peter presented several photos of the Town buildings and Village Green. It was suggested that more photos be taken in a few weeks when more of the leaves and flowering trees/shrubs are in bloom.
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 23, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 23, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
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DATE: December 19, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Peter Borden – re: Building Committee update
b. Scott Warren – re: WRVA budget meeting
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution
b. LEPC #12 – re: Mutual Aid Agreement
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin
f. VT Dept. of Liquor Control – re: Original General Store name change
g. VTrans – re: Notice of Open House and Retirement
h. Email from Henry Hotchkiss – re: GMEDC update
i. VAST – re: VAST News December 2006
j. The Trust for Public Land – re: Land and People Fall 2006
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100
l. TRORC – re: newsletter December 2006
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC
o. VLCT – VLCT News December 2006
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin amend previous permit
q. Email from VLCT – re: notice to not pay January BC/BS bill
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8
t. VT Coalition of Municipalities – re: request for annual dues
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Historical Society – re: space concerns
e. Septic – re: Municipal Delegation update
f. Liberty Hill Road storm damage – re: Road Commissioner update
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly
b. Selectboard – re: Annual Report topics
c. Zoning Board – re: request for additional appointees
Pittsfield Selectboard Minutes page 2
December 19, 2006
Budget
a. General Fund
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Adjourn
Terry called the meeting to order at 5:55pm. The Minutes of the December 5, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Peter Borden – re: Building Committee update. Peter said that the Committee is now waiting for the architect to present plans reflecting recent proposed changes. It is possible that the Historical Society and the Library could share space in the basement with the Historical Society having a secure area under the slab at the back of the building. When these plans are available, the Building Committee would like the Selectboard to invite the Historical Society and the Library to a meeting to discuss these proposed ideas. It was added that this solution could possibly not be a permanent one if additional Town Office space is needed in the future.
b. Scott Warren – re: WRVA budget meeting. Scott said that the meeting was basically a question/answer type of meeting. The Board asked if Scott knew how many runs were made to Pittsfield last year. Scott said that in 2003 there were 21, in 2004 there were 20, in 2005 there were 15, and in 2006 (so far) there were 19. The average per call comes to $900.00. He added that there has not been a significant increase in the budget in recent years. The increase this year is for several reasons: 1) Medicare reimbursement and delay in those payments, 2) replacement of communication equipment, 3) replacement of the septic system (some grant money was available to assist with the cost), and 4) uninsured patients/non paying patients. Scott noted that wages have been restructured to help reduce overall costs. The Town’s portion is based on a per capita rate, but has risen by about 40% across the board to all the Towns that are covered by WRVA. Scott made a personal note that WRVA (its employees and Board of Directors) is working very hard to provide quality professional service to its Towns. The Board thanked Scott for attending tonight’s meeting.
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution. No action taken by the Board.
b. LEPC #12 – re: Mutual Aid Agreement. This mutual aid agreement was developed by the Vermont Homeland Security Unit and has been determined to be an essential part of being compliant with the National incident management system, according to the Department of Homeland Security. This memo has been sent to all emergency services, towns and villages in the LEPC #12 district. No action taken by the Board.
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage. Peter said that Rutland Regional Ambulance Service needs a formal letter requesting their Board to consider ambulance coverage to the Town of Pittsfield. They will then respond to the request. The Secretary was asked to compose and send a letter to Rutland Regional Ambulance Service.
Pittsfield Selectboard Minutes page 3
December 19, 2006
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin. This project wants to subdivide 31 acres into three lots: Lots #1 and #2 will be 10.1 acres and Lot #3 will be 10.8 acres – proposal to construct three bedroom single family residences with on-site water and wastewater disposal systems on all three lots. This property is located on South Hill Road, however it was noted that the Project Review Sheet states Route 100. This will be kept on file at the Town Clerk’s Office.
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin. This project would like to amend permit WW-3-1035 to lift the development restrictions on Lot #2, and improve Lot #2 with a three bedroom single family dwelling with a shared well and on-site wastewater disposal system. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Liquor Control – re: Original General Store name change. The original license was in the name of the Vermont General Store. This new license is simply based on a change in business name at the same location. Terry made a motion to approve this license. Seconded by Mark. All in favor.
g. VTrans – re: Notice of Open House and Retirement. On Friday, December 15th, an open house was held to bid farewell to David Lathrop and Sumner Page, Jr. No action taken by the Board.
h. Email from Henry Hotchkiss – re: GMEDC update. Henry said that he has heard from Neal Fox and that the GMEDC could/would write the Accessibility Modification Grant if the Town wanted. Henry added that he has inquired whether the grant could be written with partial assistance or whether it would be easier to have GMEDC write the whole grant. No action taken by the Board.
i. VAST – re: VAST News December 2006. No action taken.
j. The Trust for Public Land – re: Land and People Fall 2006. No action taken.
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100. The Right-of-Way Section is reviewing plans for this project, which involves work on the bridge and associated approach work. Their research in the land records did not discover a width for the right-of-way for TH #2 and #19. They are therefore requesting written concurrence what the Town wishes to claim for a right-of-way. The Secretary was asked to respond that the Board had no concerns or objections regarding this matter.
l. TRORC – re: newsletter December 2006. No action taken.
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC. This project is generally described as converting part of the front of the building for yoga/pilates and constructing an on-slab, enclosed entry to the side of the building and basement. No hearing will be held unless on or before December 27, 2006 a party notifies the District Commission of an issue or issues requiring the presentation of evidence. It is also noted that the Commission will not issue a Land Use Permit in this case until the applicant has filed a Wastewater System and Potable Water Supply Permit. This will be kept on file at the Town Clerk’s Office.
o. VLCT – VLCT News December 2006. No action taken.
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin would like to have the previous permit amended to lift deferral from Lot #2 and add a 3-bedroom house. This acknowledges receipt of the application and fee. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 4
December 19, 2006
q. Email from VLCT – re: notice to not pay January BC/BS bill. This correspondence notes that BC/BS has inappropriately sent all members of the VLCT Health Trust bills for January 2007 premiums despite notification from VLCT that they are switching to CIGNA for the new year. They urge Towns to either ignore the bills or return them, unpaid with the words “Cancelled” to Blue Cross. Patty said that she has not received a bill from BC/BS as of today.
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8. Patty said that this was just received and will look it over and address it at the next meeting when the budget is addressed.
t. VT Coalition of Municipalities – re: request for annual dues. (see Budget – General Fund)
Old Business
a. TH #15 – re: update. Terry said there is no new input and has a call into Attorney M.B. Neisner.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said that he has received no response to his previous inquiries and would contact someone else with the State.
c. Tweed River Drive issues – re: update. A civil engineer with VTrans has made a site visit to the area adjacent to the Bilunas property. His letter recommends lining the ditch with stonefill to prevent erosion in times of heavy runoff. The Secretary was asked to send John a letter indicating that this project would be done in the spring. A copy of the letter from the engineer will be enclosed.
d. Historical Society – re: space concerns (see Guests and Committee Reports (a))
e. Septic – re: Municipal Delegation update. Martha said that she had received some additional information but had not been able to review it. She said she would have something to present at the next meeting.
f. Liberty Hill Road storm damage – re: Road Commissioner update. Mark said he would check with George and report at the next meeting.
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly. Discussion. Terry made a motion to pay the insurance semi-annually. Seconded by Peter. All in favor
b. Selectboard – re: Annual Report topics. Terry presented some of the items he would like to include in the report. Additional suggestions were made.
c. Zoning Board – re: request for additional appointees. Terry said that he received an email from Robert Charlebois stating that he felt that the current three-person Zoning Board was not big enough and would like to serve. It was recommended that five to nine would be better. Discussion. The Selectboard felt that five was sufficient. They discussed whether or not to implement additional appointments now or wait until Town Meeting. Current members include Suana Bicek, Joseph Fuster, and Kris Sperber. They are appointed for 3-year terms. Peter made a motion to increase the number of appointments to the Zoning Board from three to five. Seconded by Mark. All in favor. Terry asked the Board to consider the final appointee and the appointments would be made at the next meeting with their term to expire at Town Meeting at which time new terms would be made.
Budget
a. General Fund
Income
Interest (Checking/CD’s) – increase to $3500.00
Pittsfield Selectboard Minutes page 5
December 19, 2006
Interest (Restricted Funds) – decrease to $3000.00
Expenses
Bonds and Insurance – VLCT Unemployment Trust – increase to $848.00
Dues and Contributions
VLCT – increase to $839.00
Quin Town Seniors – increase to $1462.50
VNA VT/NH – increase to $914.00
Central VT Council on Aging – increase to $500.00
Green Mtn. Economic Development – increase to $212.50
Other Services
Advertising – increase to $400
Marshall & Swift Licensing – will be included in Listers’ Budget
Maintenance
Town Hall – decrease to $2500.00
Garage – increase to $650.00
Fire Alarm – increase to $225.00
Utilities – Town Hall
Electricity – increase to $700.00
Fuel – increase to $3500.00
Utilities – Town Office Building
Electricity – increase to $1120.00
Fuel – increase to $5700.00
Phone – decrease to $1200.00
Utilities – Town Garage
Phone – increase to $630.00
LP Gas – increase to $2800.00
Utilities – Street Lights – decrease to $2700.00
Planning Commission
Printing, Copies, Typing – increase to $500.00
Advertising – decrease to $125.00
Miscellaneous – increase to $700.00
Salaries – increase 3.3%
Custodian – increase to $826.00
Selectboard Secretary – increase to $2324.25
Town Clerk – increase to $13221.36
Town Treasurer – increase to $13221.36
Asst. Town Clerk & Treasurer – increase to $10446.72
Budget Disbursements
Highway Equipment Fund – Warned Item $10000.00
Town Office Building Fund – Warned Item $20000.00
Capital Projects
Recreation Area Upgrades – decrease to $700.00
Ancient Roads Expense – increase to $3200.00 (grant money $2400.00)
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Pittsfield Selectboard Minutes page 6
December 19, 2006
The meeting adjourned at 8:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 2, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 2, 2007
______________________________________
Terry Manley, Chair
______________________________________
Mark Begin
______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 5, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Dot Williamson, Lettie Fifield, Thelma and John Barrows
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society
Correspondence
a. TRORC – re: Minutes of October meeting
b. Ronald Eskin – re: Delinquent Tax appeal
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter
d. Genealogical Society of Utah – re: request to add records to data base
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repair – re: status of compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update
h. Septic – re: Municipal Delegation update
i. WRVA – re: budget issues
j. Health Insurance – re: update and comparison of plans
k. Planning Commission – re: timeline request
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants
b. Liberty Hill Road – re: storm damage update
c. Town Office Building – re: concerns about carpet
Pittsfield Selectboard Minutes page 2
December 5, 2006
Budget
a. Cemetery
b. General Fund
Parks and Ground
c. Highway
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the November 28, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society. The members present stated that they would like a 500 sq.’ area with display space, meeting space, closet/storage space, and area for a computer. Right not they don’t have any secure space. As a result items have gone missing. There is also not enough area or meetings and the stage area is not handicapped accessible. People who have wanted to make donations of items have to be declined due to the lack of space and security. If they remain at the Town Hall, changes would have to be made and funding would be needed. Discussion. The Board felt that they wouldn’t know how much space if any would be available until the Town votes on the renovation’s expense at Town Meeting in March. Before they left, Lettie requested that if the old pull-down maps that were used when the building was a school were located when work begins the Society would like to have them.
Correspondence
a. TRORC – re: Minutes of October meeting. This meeting was held on October 25th and Pittsfield’s representative was present. No action taken by the Board.
b. Ronald Eskin – re: Delinquent Tax appeal. Mr. Eskin’s correspondence addresses his concerns regarding the penalty and interest imposed on his tax bill. He feels that they are excessively high. He has spoken with Delinquent Tax Collector Eunice MacDonald-Rice and was told she did not have the authority to waive them. He now appeals to the Selectboard. Discussion. The Board asked the Secretary to send Mr. Eskin a letter stating that the Town voted to collect taxes on August 15th and November 15th and that penalties and interest are directed by State Statute. Neither the Delinquent Tax Collector nor the Selectboard have the authority to waive the penalty and interest from delinquent taxes.
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter. Santa’s Land, located in Putney, VT, will be celebrating its 50th anniversary. They can be found online at www.Santa’sLand.com.
d. Genealogical Society of Utah – re: request to add records to database. Patty said that these would include mostly vital records and some land records. She added that at the present time there are no state or federal regulations that prohibit this. Discussion. Peter said that he would look at their website and report back to the Board at the next meeting.
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use. This application describes the project as arranging the front half of the building for use as a Yoga/Pilates facility and the construction on a slab of an enclosed entry to the side of the building and basement. The applicant further stated that this structure is considered to be in the floodplain but any work done should not have any affect. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
December 5, 2006
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use. This project is generally described as an exercise facility (8 people for one hour for two days a week) in the front of the building and reduce the number of employees by two in the office area. This will be kept on file at the Town Clerk’s Office.
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police. This luncheon will be held on January 11, 2007in Montpelier. It was noted that First Constable Tim Hunt received a copy. No action taken by the Board.
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information. This correspondence requests the confirmation of the name of the road by the applicants. The State’s records show it as being South Hill Road. This will be kept on file at the Town Clerk’s Office.
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings. As Pittsfield is not part of Windsor County, the Board took no action.
Old Business
a. TH #15 – re: status. No property owners attended the meeting. Terry said he would contact Attorney M.B. Neisner to see about filing with Superior Court.
b. Liberty Hill Road repair – re: status of compensation from landowner. Peter said that he has not heard from anyone at the State and would try contacting them by email.
c. Tweed River Drive issues – re: update. John Bilunas and Mary Anne Dougherty sent an email to Town Clerk Patty Haskins requesting that it be part of the official record. He summarized his concerns regarding his driveway and previous correspondence and dealings he has had with the Road Commissioner and Selectboard. In his email he also makes several suggestions for solutions. Discussion. The Board met with John last week and felt that the ditch could be cleaned out more on the upside but that it took the last rainfall well. It was decided to ask the State to inspect the site and make recommendations.
d. Hopkins driveway issues – re: update. The Board said that the plan for this problem is to dig up the ditch and put in stones to carry the water. This project would not be undertaken until spring. The Secretary was asked to send Marsha a letter outlining the project.
e. Town Clerk’s Office – re: water update. Surprisingly no water was found in the office after the heavy rains of December 1st.
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update. Terry updated Mark on Kyle visit to the last meeting and his continued concerns regarding the issue of dumping on his property on South Road. Discussion. After inspecting the site, it was felt that the majority of the dumped trash was beyond the turnaround area at the Town line. The Secretary was asked to send Kyle a letter suggesting that he erect No Dumping, Private Property signs and should the situation continue he contact the Rutland County Sheriff’s Department as the Town has no enforcement.
h. Septic – re: Municipal Delegation update. Martha said that she had contacted the Town of Stockbridge and Cathy Brown said that she believes they intend to have the State handle everything. Martha has not heard from Rochester yet. Discussion. Martha was asked to contact Two Rivers and see how they are advising their towns and also check with Sarah Gray who is associated with the Quin-Town Partnership. She will report back to the Board with any information she receives.
i. WRVA – re: budget issues. Terry said that he hopes to attend their meeting on December 6th. Scott Warren, Pittsfield’s representative, also plans to attend. Terry said he would like to find out how many runs to Pittsfield WRVA makes annually. Peter said he would speak with Rutland Regional Ambulance to see if they could cover the Town and the comparative cost.
Pittsfield Selectboard Minutes page 4
December 5, 2006
j. Health Insurance – re: update and comparison of plans. Patty presented the information she obtained and after discussion, the Board agreed to remain with VLCT, which will be switching to CIGNA.
k. Planning Commission – re: timeline request. The timeline was reviewed. It was felt that the Planning Commission should Warn their first public hearing around January 25th to allow for a vote by Australian ballot by June 15, 2007. Patty reviewed the Warning and Hearing time frames.
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants. The Committee is becoming increasingly frustrated from the Commission’s non-response to their requests for assistance with grants for the Town Office renovation project. Discussion. The Board opted to take no action at this time, but at some point could send a letter to the Commission. The Board will wait to hear from the Building Committee.
b. Liberty Hill Road – re: storm damage update. Repairs have been completed however Road Commissioner George Deblon has suggested that a larger culvert be installed in the future.
c. Town Office Building – re: concerns about carpet. Patty said that she has contacted several carpet cleaning companies in response to health issues that have been experienced by her, Mary Lee and others with the dampness and mustiness in the office. She has arranged for Chem Dry to come on December 11th and clean and treat the carpet. The Board agreed.
Budget
a. Cemetery
Expenses
Flags – increase to $300.00
b. General Fund - Parks and Ground
Expenses
Labor – increase to $1800.00
Fuel – increase to $110.00
c. Highway
Expenses
Fuel (Diesel) – increase to $6500.00
Hired Equipment (Backhoe) – increase to $5000.00
(Trucks) – increase to $1800.00
Material (Gravel) – increase to $22000.00
(Sand) – increase to $14000.00
(Chloride) – increase to $4000.00
(Culverts) – increase to $2500.00
Miscellaneous – increase to $2000.00
Repair (International 4900) – increase to $2000.00
(Ford F-450) – increase to $2000.00
(Loader) – increase to $2000.00
(Grader) – increase to $2000.00
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Meeting page 5
December 5, 2006
The meeting adjourned at 7:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 19, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 19, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
UNAPPROVED
DATE: November 28, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Suana Bicek, Judy Manley, James Cullen
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill
b. Suana Bicek – re: Planning Commission update
Correspondence
a. VLCT – re: complaint against BC/BS
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use
c. TRORC – re: Draft Rail Plan
d. VLCT – re: FY08 Dues
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224
f. WRVA – re: notice of meeting
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a))
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities
j. The Trust for Public Land – re: Fall 2006 publication
k. VLCT – re: CIGNA Health Care packet of information
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
New Business
a. Historical Society – re: space concerns
b. Citizen Concern/Complaint – re: removal of chair from park
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch
Other Business
a. Septic – re: Municipal Delegation
Adjourn
Pittsfield Selectboard Minutes page 2
November 28, 2006
Terry called the meeting to order at 6:08pm. The Minutes of the November 24, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill. Kyle felt that this area would become an attractive nuisance and recently he found that dumping had taken place. He offered to sell the small portion within the Town of Pittsfield to the Town or in exchange for the use of the area as a turn around for the Town Highway Department, perhaps the Town would consider assuming the removal of trash that is dumped. Discussion. The Board felt that they would like to discuss this with Mark when he is present. The Board said that they would respond to Kyle as soon as they are able.
b. Suana Bicek – re: Planning Commission update. Suana said that the Commission is meeting weekly. They have been working on a by-law that would meet with the vision for the Town. When ready they will need to hold a public hearing/s before presenting anything to the Selectboard for their public hearing. She said that they plan to have Peter Gregory from TRORC present a power point program on zoning. They are hoping to come up with a plan that is not so much to do with restrictions but protection. She said that there are many divergent opinions and ideas within the Commission. She will keep the Selectboard informed. She asked if Patty could give her a timeline of dates to help them plan for June 15, 2007 deadline.
Correspondence
a. VLCT – re: complaint against BC/BS. The VLCT Health Trust has filed a formal complaint against BC/BS of Vermont with the Department of Banking, Insurance, Securities and Health Care Administration. They state that BC/BS has violated State Banking and Insurance Regulations for failure to provide specific information. No action needed from the Board.
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use. This is a change of use for an exercise facility in the front of the building, a reduction in the number of employees with design flow based upon eight people. This building is located at 3621 Route 100, the former Country Butcher. This will be kept on file at the Town Clerk’s Office.
c. TRORC – re: Draft Rail Plan. VTrans is having a final meeting series to discuss the State’s draft rail plan. This public information meeting will be held on November 29th at the Vermont Interactive Television studio sites throughout Vermont. No action taken by the Board.
d. VLCT – re: FY08 Dues. The organization’s dues will be $839.00 for FY08. This information will be held until budget meetings begin.
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224. This project consists of the conversion of an existing residence to a day spa located at 1071 Liberty Hill Road. It has been approved subject to conditions cited. This will be kept on file at the Town Clerk’s Office.
f. WRVA – re: notice of meeting. The Selectboard has been invited to attend a meeting of WRVA’s Board of Directors on December 6th for the purpose of providing information and discussion regarding the service’s budget for the 2007 year. A preliminary copy of the anticipated budget shows an approximate 41% increase for the Town of Pittsfield. Peter said that Scott Warren is planning to attend the next Selectboard meeting and hopes that a Board member will be able to attend. Terry said that he would try to attend.
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a)).
Pittsfield Selectboard Minutes page 3
November 28, 2006
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project. Plans are for the replacement of three bridges all located in Chittenden. This appeared to be a
notification of the planned project with an invitation for comments. No action taken by the Board.
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities. This packet of information presents rates for comparison to the Town’s current provider. Patty was asked to prepare for the Board a comparative chart of the plans, which are available to the Town for the Board to review.
j. The Trust for Public Land – re: Fall 2006 publication. No action taken.
k. VLCT – re: CIGNA Health Care packet of information. This is the plan that VLCT has contracted to provide health coverage. This will be reviewed.
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust. This letter is in response to VLCT formal complaint (see Correspondence a)).
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter. No action taken.
Old Business
a. TH #15 – re: update. There has been no response from any property owners as yet inviting them to attend the December 5th meeting.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said he has not heard anything yet,
c. Tweed River Drive issues – re: update. Terry said that Road Commissioner George Deblon did some work but it still appears to be unsatisfactory to the property owner John Bilunas. As for the mailboxes, there appears to be a low area caused by cars pulling in to check their mailboxes. Patty was asked to schedule a meeting for the Board and George to meet with John Bilunas to find out what he expects and how best to resolve his concerns.
d. Hopkins driveway issues – re: update. No further information was learned. This will be tabled until the next meeting when Mark is present.
e. Town Clerk’s Office – re: water update. Patty said that no more incidents have occurred since the end of October. She felt that Mark would need to inspect the site when it is actually raining.
New Business
a. Historical Society – re: space concerns. Several members plan to attend the next meeting of the Selectboard to discuss ideas for the Board to consider, including letting the Society share the basement with the Library or remodeling the stage area in the Town Hall for their use. They would need 24/7 access to the space for meetings and to arrange displays. This will be placed on the agenda for the next meeting.
b. Citizen Concern/Complaint – re: removal of chair from park. Terry said that Joe Desena would remove the chair.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch. The first request was for a fundraiser for the Rutland Women’s Shelter to be held at Riverside Farm on December 5, 2006. The second request was for the Randolph National Bank Christmas Party to be held at Riverside Farm on December 9, 2006. Both requests were approved via email with each of the Board members.
Pittsfield Selectboard Minutes page 4
November 28, 2006
Other Business
a. Septic – re: Municipal Delegation. Septic Officer Martha Beyersdorf presented a summary of the advantages, disadvantages, responsibilities, and her personal thoughts regarding the inception of a Municipal Delegate to administer the State’s regulatory program for onsite wastewater and drinking water supply systems. Per regulatory changes, the current system will be ending on July 1, 2007, at which time a state permit will be required for all repairs, upgrades, and new construction. She felt that for the Town to have a Municipal Delegate, it might need to budget for a paid, part-time position with office space and supplies in the Town
Office. She also noted that Pittsfield might be able to work with someone who could manage several adjoining towns. Terry asked Martha to contact Stockbridge and Rochester to see what their plans are for July 1st and advise the Board.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 5, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 5, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 14, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
- October 26, 2006 Regular Meeting
- November 2, 2006 Special Meeting
- VLCT – re: VLCT News November 2006
- VLCT – re: Selectboard Forum seminar
- VLCT – re: Update on 2007 VLCT Health Trust Health Insurance Renewal
- LEPC #12 – re: Agenda for November 16th meeting and Minutes from September 21st meeting
- VTrans – re: survey allowing individual Town comments on Act 178 (Ancient Roads) and 2006 Guidelines – Certificate of Highway Mileage
- VAST – re: VAST News November 2006
- John Bilunas – re: parking and signage on Tweed River Drive (see Old Business (3) (4)
- Antioch University – re: forums on engaging citizens in becoming involved in communities
- White River Partnership – re: notice of 20th Anniversary Gala & Auction
- Andrew Crossman – re: support for introduction of article at Town Meeting to pay/withhold education tax money
- TRORC – re: 2007 regulatory changes to the septic rules
- VT Urban & Community Forestry Program – re: Stewardship of the Urban Landscape course
- Timberline Events LLC – re: thank you
- Rinker Materials – re: 2007 Stormceptor Web-Seminar Series
- TH #15 – re: letters to property owners
- Liberty Hill Road – re: compensation from property owners for repairs
- John Bilunas – re: roadway issues
- John Bilunas – re: Tweed River Drive parking and signage issues
- Hopkins driveway – re: update
- Noise Ordinance – re: update
- Robert Colton – re: phone conversation with Peter Borden
- Town Clerk’s Office – re: water in office on October 23rd and 29th
- Planning Commission – re: progress update
- Appointment – re: Roger Clark Memorial Library Board of Trustees
Terry called the meeting to order at 5:55pm. The Minutes of the October 26, 2006 Regular Meeting and the November 2, 2006 Special Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
November 14, 2006
Correspondence
- VLCT – re: VLCT News November 2006. No action taken by the Board.
- VLCT – re: Selectboard Forum seminar. This daylong seminar will be held in Montpelier on December 9th. Peter took the flyer to review.
- VLCT – re: Update on 2007 VLCT Health Trust Health Insurance Renewal. The Health Insurance Board has been negotiating the renewal rates with several companies and has decided to offer the Health Trust to CIGNA. This would result in an average member rate increase of 12%. Further details will be available in the next few weeks. This will be kept on file at the Town Clerk’s Office.
- LEPC #12 – re: Agenda for November 16th meeting and Minutes from September 21st meeting. No action taken by the Board.
- VTrans – re: survey allowing individual Town comments on Act 178 (Ancient Roads) and 2006 Guidelines – Certificate of Highway Mileage. This packet will be forwarded to Road Commissioner George Deblon for completion and review.
- VAST – re: VAST News November 2006. No action taken by the Board
- John Bilunas – re: parking and signage on Tweed River Drive (see Old Business (3) (4)
- Antioch University – re: forums on engaging citizens in becoming involved in communities. The Antioch New England Institute can help engage citizens and organizations in their communities through various ways and means. No action taken by the Board.
- White River Partnership – re: notice of 20th Anniversary Gala & Auction. This event took place on November 11th.
- Andrew Crossman – re: support for introduction of article at Town Meeting to pay/withhold education tax money. He is looking for the majority of towns to accept his proposal. Discussion. The Board felt that with the current climate that they would not participate in this and the Secretary will send Mr. Crossman a reply.
- TRORC – re: 2007 regulatory changes to the septic rules. This brochure addresses Municipal Delegation of the Regulatory Program for Wastewater and Potable Water Supply Systems. Septic Officer Martha Beyersdorf was asked to read this over and provide her input at the next meeting.
- VT Urban & Community Forestry Program – re: Stewardship of the Urban Landscape course. This is a Vermont Interactive Television 40-hour course designed for community members interested in urban and community trees and forests. For more information or to register visit www.uvm.edu/extension/soul/.
- Timberline Events LLC – re: thank you. This email was in response to the approval given by the Board to their using the Town Garage area in next year’s Green Mountain Relay. This will be kept on file at the Town Clerk’s Office.
- Rinker Materials – re: 2007 Stormceptor Web-Seminar Series. This company is offering a series of lunchtime Web-Seminars on the Stormceptor Stormwater Treatment System with focus in New England. Registration can be made by calling 413-562-3647.
Old Business
- TH #15 – re: letters to property owners. Terry said the he received a call from Attorney M.B. Neisner stating that he has sent out letters regarding the issue. People can register their concerns by attending in person the December 5thSelectboard meeting.
- Liberty Hill Road – re: compensation from property owner Swanson Builders for repairs. Peter said that he called the State but has not received a response yet.
- John Bilunas – re: roadway issues. John addressed two unanswered concerns regarding the ditch on front of his house, which allows mud to come into his driveway and the ditch by the mailboxes which allows water to build up causing an unsafe situation. Discussion. The Board will ask George to check these two sites out. Mark has offered to go with him and invite George to attend the next Board meeting to report on this and Liberty Hill.Pittsfield Selectboard Minutes page 3
November 14, 2006 - John Bilunas – re: Tweed River Drive parking and signage issues. John feels that parking on the road has not been a problem since it seems to be contained. He and his family are also against the erection of additional ‘no parking’ signs on the road. As for changing the name of Madison Brook Road, he feels that the name was there before Stockbridge chose to name their road Madison Brook Drive. His comments were noted by the Board. The Board asked the Secretary to send Kyle Kershner a letter indicating that parking did not appear to be a problem at this time and should it become one, the Board would deal with it at that time.
- Hopkins driveway – re: update. Mark said he would speak with George and after the inspection Marsha would be advised as to any action that might be taken.
- Noise Ordinance – re: update. The Board felt that there were no other noise complaints and therefore felt that at this time they do not see a need for a nuisance noise ordinance.
- Robert Colton – re: phone conversation with Peter Borden. Peter said that he spoke with Ray and was informed that the State has contacted the property owners Swanson Builders and is addressing stream problems with the them. Discussion as to whether to attempt compensation from the owner. Decided to wait until Peter hears from the State. (see Old Business (b))
New Business
a. Town Clerk's Office - re: water in office on October 23rd and 29th. Mark said that he was not made aware of any water problem. He asked that he be contacted should there be a future occurrence.
- Planning Commission – re: progress update. The Board would like to know where the Commission is in their ordinance proposal project. Discussion. It was decided to invite Suana Bicek, Chair of the Planning Commission, to attend the next Selectboard meeting. The Board is especially concerned about having something in place before the Town’s septic ordinance expires on July 1, 2007.
Other Business
- Appointment – re: Roger Clark Memorial Library Board of Trustees. Susie Martin would like to request that the Selectboard appoint Marion Abrams to fill the position vacated by Dwina Warren. The Board approved her request and the Secretary will send a Letter of Appointment to Marion Abrams to appoint her to the position of Trustee of the Roger Clark Memorial Library vacated by Dwina Warren. Her position will expire at Town Meeting 2007.
Pittsfield Selectboard Minutes page 4
November 14, 2006
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 28, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 28, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
___________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD MEETING MINUTES
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: November 2, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Eunice MacDonald- Rice
AGENDA: Call to Order
Appointment - re: Delinquent Tax Collector
Adjourn
Terry called the meeting to order at 7:17am.
Appointment - re: Delinquent Tax Collector
This position became vacant due to the recent death of Richard McGarry. Eunice had expressed an interest in the position and had reviewed material supplied by Town Clerk Patty Haskins. Eunice was asked if she had any questions. She wanted to know what had been done in the past. She outlined her experience for the Board and said that her plans included computerizing some of the delinquent tax data.
Peter made a motion to appoint Eunice MacDonald-Rice to the position of Delinquent Tax Collector. Seconded by Mark. All in favor. Her appointment will expire on Town Meeting Day in March, 2007. A Letter of Appointment will be sent to her by the Secretary.
The meeting adjourned at 7:25am. The next Regular Selectboard meeting is scheduled for Tuesday, November 14, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 14, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 26, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Marsha Hopkins
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: Highwood Association items
· Parking on Tweed River Drive
· Rename Madison Brook Road
· Replacement signs
b. Kyle Kershner – re: lot on South Hill Road
c. Marsha Hopkins – issues
· Driveway issue
· Noise control issue
Correspondence
a. TRORC – re: updating flood regulations
b. VT Coalition of Municipalities – re: Resolution Calling for the Repeal of the Vermont Statewide Property Tax
c. TRORC – re: Rapid Response Plans
d. VLCT – re: Status Report on 2007 BC/BS Health Insurance Rates
e. FEMA – re: Watermark 2006, No. 2 newsletter
f. VT Environmental Commission – re: request for noise data from Riverside Farm
g. VT Agency of Natural Resources – re: Vermont General Store soil replacement
h. White River Partnership – re: Currents Fall 2006 newsletter
i. Green Up Vermont, Inc. – re: Selection of Town Coordinator
j. VLCT – re: Preliminary Unemployment Rate Assessment for 2007
k. VLCT – re: Election 2006 Education Finance Report
l. TRORC – re: TAC agenda
m. VT Arts Council – re: new website and online granting system
n. VT Dept. of Taxes – re: Reappraisal Evaluation – 2006 Equalization Study
o. VLCT – re: Planning for Ancient Highways workshop
p. Timberline Events LLC – re: 2007 Green Mountain Relay
q. VLCT – re: VLCT News October 2006
r. GMNF – re: Schedule of Proposed Actions Oct. 1 to Dec. 31.2006
s. VT Agency of Natural Resources – re: Trash Burning Prevention Toolkit
t. VT Agency of Natural Resources – re: Project Review Sheet for former Country Butcher
u. Attorney M.B. Neisner, Jr. – re: Town of Pittsfield/Charles W. Johnson
v. VPIRG (Vermont Public Interest Research Group) – re: proposal of resolution to protect residents from mercury exposure in fish
w. Joe and Ellen-Louise Naser – re: Riverside Farm
x. Conservation Law Foundation – re: Vermont Construction General Permit 3-9020 Notice of Appeal
y. Revolt & Appeal – re: Notice of rescheduled meeting
z. NeighborWorks of Western Vermont – re: request for support of loan application
Pittsfield Selectboard Minutes page 2
October 26, 2006
aa. VT Agency of Natural Resources – re: reconfiguration of boundary lines of property of Wayne Symon
bb. TRORC – re: Minutes of September 27, 2006 meeting
cc. VLCT – re: 2006 Vermont Municipal Compensation and Benefits report
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Community After-School Program – re: update
e. Town Road/Highway – re: Liberty Hill Road repairs
New Business
a. Appointment – re: Delinquent Tax Collector
b. Town Road/Highway – re: culvert replacement on Liberty Hill Road
c. VT Coalition of Municipalities – re: discussion of annual meeting
Other Business
a. Citizen Concern/Complaint – re: Barb Wood
b. Citizen Concern/Complaint – re: Ray Colton
c. Selectboard – re: meeting schedule for November and December
Adjourn
Terry called the meeting to order at 6:55pm. This meeting was tentatively scheduled for October 24 but due to members being out of town was rescheduled for October 26. The Minutes of the October 3, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kyle Kershner – re: Highwood Association items
· Parking on Tweed River Drive. Kyle said that the organization expressed concern over parking on Tweed River Drive when functions are held at Riverside Farm. He requested that the Town place “No Parking” signs. He also asked about enforcement. Currently there are fines in place for first and subsequent offences, however the Town Constables are unable to write tickets, so the Rutland County Sheriff would have to be contacted.
· Rename Madison Brook Road. Kyle said that further up on Tweed River Drive there is a road named Madison Brook Drive, which is causing a problem for deliveries and emergency services, as the names are so similar. He requested that Pittsfield consider changing the name of TH #15 as there are no houses using that road name. Discussion of what Pittsfield is doing regarding TH #15. The Board said that the association would have to wait for the process to move through the local and Superior Court.
· Replacement signs. The new signs are in place. Kyle said that Road Commissioner George Deblon has been looking for some of the old signs and posts and they will be left at the Town Garage. Kyle also asked if the Board had any reservations regarding a new sign for the town line sign. The Board did not.
b. Kyle Kershner – re: lot on South Hill Road. Kyle said that he owns a lot on South Hill Road at the Town line with Stockbridge. He expressed concern over the size of the turn around there as it seems to be encouraging dumping. He would like to block the area and asked about the size of the town right-of-way. The Board suggested that he speak with Road Commissioner George Deblon regarding this as George has been using that area as a turn around for the plow in winter.
Pittsfield Selectboard Minutes page 3
October 26, 2006
c. Marsha Hopkins – re: issues
· Driveway issue. Marsha said that she would like to see Road Commissioner George Deblon pay special attention and fill in the sides of the road when grading. She said that the area where her driveway intersects with Upper Michigan Road is a very dangerous situation. The road is concave and the water run-off poses a problem. The Board said that they would work with George and take a further look at the problem. In the meantime they will have George fill in the rut.
· Noise control issue. Marsha said that she has spoken with both the Planning Commission and Sarah Gray regarding this. What she would like to see is a noise ordinance. She said that the Selectboard could act on this and presented handouts she obtained from VLCT and an ordinance example. Marsha added that this issue is also not in the realm of the Zoning Board either. She noted that the Rutland County Sheriff could help with enforcement if enacted. She further explained that she intends to work towards this end and will petition for it if necessary.
Correspondence
a. TRORC – re: updating flood regulations. This information suggests replacement language for Pittsfield’s current flood hazard regulations. No action taken by the Board.
b. VT Coalition of Municipalities – re: Resolution Calling for the Repeal of the Vermont Statewide Property Tax. Terry said that he found this very interesting and that education funding is a very hot election topic. The “Jamaica Resolution” was reviewed and signed by all Board members.
c. TRORC – re: Rapid Response Plans. This will be forwarded to Emergency Management Coordinator Peter Borden for his review and any needed changes.
d. VLCT – re: Status Report on 2007 BC/BS Health Insurance Rates. This correspondence outlines changes in next years plans and notes a current projected increase of 36% simply to renew the Health Trust’s current arrangement with BC/BS. No action taken by the Board.
e. FEMA – re: Watermark 2006, No. 2 newsletter. No action taken by the Board.
f. VT Environmental Commission – re: request for noise data from Riverside Farm. The Commission is now requesting scientific information to back up concerns of noise and asks Riverside Farm to provide decibel readings during functions. This will be kept on file at the Town Clerk’s Office.
g. VT Agency of Natural Resources – re: Vermont General Store soil replacement. This letter from Terry Shearer states that he has been notified that the soil for the store has not been replaced. He requests that the soil be returned and certified by Bob Carter or another designer by November 15, 2006. He also notes that seating has been reported above the nine that are currently permitted. All seats, inside and outside, need to be removed save for the permitted nine. This will be kept on file at the Town Clerk’s Office.
h. White River Partnership – re: Currents Fall 2006 newsletter. No action taken by the Board.
i. Green Up Vermont, Inc. – re: Selection of Town Coordinator. David Hooks was the Town’s Coordinator last year and the Secretary was asked to contact him to see if he would assume the job again for next year.
j. VLCT – re: Preliminary Unemployment Rate Assessment for 2007. This memo outlines changes for next year. No action taken by the Board.
k. VLCT – re: Election 2006 Education Finance Report. No action taken by the Board.
l. TRORC – re: TAC agenda. The Transportation Advisory Committee meets monthly and this month’s agenda involves updating of the State’s long range transportation plan and the process for adding Class IV roads on the state’s highway maps. No action taken by the Board.
Pittsfield Selectboard Minutes page 4
October 26, 2006
m. VT Arts Council – re: new website and online granting system. This enhanced technology will make it easier for grant applications, membership renewals, and locate valuable Council resources. No action taken by the Board.
n. VT Dept. of Taxes – re: Reappraisal Evaluation – 2006 Equalization Study. Based on their evaluation, the Tax Department found the overall reappraisal acceptable. The Board was pleased and congratulated the Listers for their hard work.
o. VLCT – re: Planning for Ancient Highways workshop. This workshop will be held on November 14th via Vermont Interactive Television. No action taken by the Board.
p. Timberline Events LLC – re: 2007 Green Mountain Relay. The Race Director is requesting the use again of the Town Garage as an exchange point. Discussion. The Board approved the use of this area for the race and he will be notified.
q. VLCT – re: VLCT News October 2006. No action taken by the Board.
r. GMNF – re: Schedule of Proposed Actions Oct. 1 to Dec. 31.2006. No actions pertain to Pittsfield.
s. VT Agency of Natural Resources – re: Trash Burning Prevention Toolkit. No action taken by the Board.
t. VT Agency of Natural Resources – re: Project Review Sheet for former Country Butcher. This pertains to the conversion of use to the building to include pilates classes. It notes that the changes are all interior. This will be kept on file at the Town Clerk’s Office.
u. Attorney M.B. Neisner, Jr. – re: Town of Pittsfield/Charles W. Johnson. Septic Officer Martha Beyersdorf noted that she signed off on an approved septic permit for the Town. Discussion. It was decided to cease action regarding Lot #3, however if work starts up again without necessary permits, action will be undertaken at that time. Martha will contact M.B. Neisner with this decision.
v. VPIRG (Vermont Public Interest Research Group) – re: proposal of resolution to protect residents from mercury exposure in fish. No action taken by the Board
w. Joe and Ellen-Louise Naser – re: Riverside Farm. As immediate neighbors of Riverside Farm, they do not feel that the berm and landscaping plan presented by Riverside Farm in accordance to the Act 250 hearing will alleviate any of the function hall noise. The Nasers cite the topography of the land and feel the landscaping only blocks the view, not the sound. This letter will be kept on file at the Town Clerk’s Office.
x. Conservation Law Foundation – re: Vermont Construction General Permit 3-9020 Notice of Appeal. This permit regards stormwater discharges associated with construction activity. No action taken by the Board.
y. Revolt & Appeal – re: Notice of rescheduled meeting. The meeting was rescheduled from Oct. 13th to the 18th. No action taken by the Board.
z. NeighborWorks of Western Vermont – re: request for support of loan application. A letter of support was signed by the Board members and will be forwarded to the organization.
aa. VT Agency of Natural Resources – re: reconfiguration of boundary lines of property of Wayne Symon. This permit proposes a change in the boundary line between Lot #3A and Lot #3B. Lot #3A will be 1.97+/- acres and Lot #3B will be 4.7+/- acres. This will be kept on file at the Town Clerk’s Office.
bb. TRORC – re: Minutes of September 27, 2006 meeting. No action taken by the Board.
cc. VLCT – re: 2006 Vermont Municipal Compensation and Benefits report. This will be kept at the Town Clerk’s Office.
Old Business
a. TH #15 – re: update. Patty said that she reviewed the addresses provided by M.B. and returned the list to him with no changes. Terry said that he would contact M.B. and inform him of Kyle Kershner’s concern regarding the road name.
Pittsfield Selectboard Minutes page 5
October 26, 2006
b. Cemetery – re: easement update. This will be tabled until the Cemetery Commissioners respond.
c. C. Johnson property – re: septic ordinance update. This will be closed based on Correspondence (u).
d. Community After-School Program – re: update. This will be tabled pending new information.
e. Town Road/Highway – re: Liberty Hill Road repairs. The repairs to both sections of road have been completed and were under the budgeted amount. A question was raised concerning the construction on the Swanson property contributing to the erosion. This will be investigated further.
New Business
a. Appointment – re: Delinquent Tax Collector. Richard McGarry, the Town’s Delinquent Tax Collector, is in ill health and unable to continue his duties at this time. Discussion of possible replacement in view of the tax payment deadline of November 15th. Also discussion of an audit if a replacement is made. There has been some interest shown by individuals regarding the position. Patty will keep the Board advised.
b. Town Road/Highway – re: culvert replacement on Liberty Hill Road. The culvert on the corner of Gokey and Liberty Hill Roads needs replacing. The cost of replacement was estimated to be $1600.00. George was told to proceed. The new culvert will increase to 24”.
c. VT Coalition of Municipalities – re: discussion of annual meeting. Terry said that the annual meeting was well attended, especially by the larger towns. The Coalition will continue to push for change in education funding laws. Several recommendations were made. Terry outlined what was discussed at the meeting and felt that Pittsfield needs to remain with organizations like this one and VLCT for it’s voice to be heard.
Other Business
a. Citizen Concern/Complaint – re: Barb Wood. Peter said he received a call from Barb Wood regarding Halloween safety. She thought that cones should be placed on Route 100 from both ends of the village to add safety to the children trick-or-treating on Halloween. The Board approved this idea and asked Peter to have her contact Fire Chief Dave Colton for assistance with the cones.
b. Citizen Concern/Complaint – re: Ray Colton. Peter said he received a call from Ray regarding Liberty Hill. Since the call was left on his answering machine, he has not had the opportunity to return it to see what his concerns are, but would contact him and report to the Board at the next meeting.
c. Selectboard – re: meeting schedule for November and December. Due to the upcoming General Election, the November meetings will be held on the 14th and 28th. December meetings will be held on the 5th and the 19th. Warnings will be posted.
Pittsfield Selectboard Minutes page 6
October 28, 2006
The meeting adjourned at 7:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 14, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 14, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 3, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray - re: Ancient Roads Grant
Correspondence
a. Revolt & Repeal - re: proposal to repeal the statewide property tax
b. Dixie Chopper - re: information on lawnmowers
c. VT Coalition of Municipalities - re: Notice of Annual Meeting
d. WRVA - re: re-instatement of First Response Squad
e. VT Dept. of Health - re: Notice of Health Officer Training
f. TRORC - re: Minutes of Annual Meeting
g. VT District Environmental Commission - re: Land Use Permit #3W0948 Riverside Farm
h. George D. Aiken Resource Conservation & Development Council - re: "Wildland Fire Gear Grant" and "Request for Dry Hydrant Information"
i. Park House - re: Thank you note for contribution
j. VT Center for Independent Living - re: Thank you note for contribution
k. Rutland County Sheriff - re: August Citation Report
l. TRORC - re: Newsletter September 2006
m. VT Agency of Natural Resources - re: Project Review Sheet for Dennis Kulesza on Liberty Hill Road
n. VT District Environmental Commission - re: Wastewater System & Potable Water Supply Permit #WW - 3- 1215 for Harry and Margaret Kitz
Old Business
a. TH #15 - re: update
b. Cemetery - re: easement update
c. C. Johnson property - re: septic ordinance update
d. Community After-School Program - re: update
New Business
a. Town Road/Highway - re: Liberty Hill Road concern
Other Business
a. Selectboard - re: change in meeting day
b. Selectboard - re: request from The Herald of Randolph for Minutes
Adjourn
Terry called the meeting to order at 6:04pm. The Minutes of the September 19, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 3, 2006
Guests and Committee Reports
a. Sarah Gray - re: Ancient Roads Grant. Sarah said that Peter Gregory from TRORC spoke with the Planning Commission recently and the subject of ancient roads came up. Terry said that information regarding the roads presented at the last Selectboard meeting had been forwarded to the Historical Society for their review. Sarah said that they don't really have the time at this point to undertake this. She said that Peter Gregory can fill out the grant application but the Selectboard would have to sign it. Discussion. The Board had no objection to the Planning Commission taking on this project.
Correspondence
a. Revolt & Repeal - re: proposal to repeal the statewide property tax. This small group of legislators is trying to enlist support in proposing a repeal of the entire mechanism with a suggested effective date of July 1, 2009. This would give the next Legislature two year to develop a system that is fair, equitable, simple, and returns local control to the towns and cities. This material was reviewed. No action taken.
b. Dixie Chopper - re: information on lawnmowers. This flyer will be forwarded to Connie Martin.
c. VT Coalition of Municipalities - re: Notice of Annual Meeting. This meeting will be held on October 25 in Rutland. This information will be forwarded to Ray Colton, the Town's representative.
d. WRVA – re: re-instatement of First Response Squad. This copy of a letter sent to Scott Warren announces that the WRVA Board of Directors has unanimously approved the Squad's re-instatement effective October 1, 2006. It goes on to state that various agencies have been notified and that Stockbridge First Response has agreed to be dispatched simultaneously to assist during the next few months. This letter will be kept on file at the Town Clerk's Office.
e. VT Dept. of Health - re: Notice of Health Officer Training. This training session will be held on November 1st in Rutland and is open to Selectboard members as well as the Health Officer. Mark said that Sandy Begin had received a notice as well.
f. TRORC - re: Minutes of Annual Meeting. This meeting was held on June 28, 2006 and was attended by the Town's representative.
g. VT District Environmental Commission - re: Land Use Permit #3W0948 Riverside Farm. This memorandum from Julia Schmitz states that requested information has been received and all parties will be allowed until October 10 to submit any final evidence. This will be kept on file at the Town Clerk's Office.
h. George D. Aiken Resource Conservation & Development Council - re: "Wildland Fire Gear Grant" and "Request for Dry Hydrant Information." Information regarding the Wildland Fire Gear Grant and a form for requesting Dry Hydrant information has been forwarded to Fire Chief David Colton.
i. Park House - re: Thank you note for contribution. No action taken.
j. VT Center for Independent Living - re: Thank you note for contribution. No action taken.
k. Rutland County Sheriff - re: August Citation Report. Fifty-five traffic citations and seven warnings were issued during the month of August. This report will be kept on file at the Town Clerk's Office.
l. TRORC - re: Newsletter September 2006. No action taken.
m. VT Agency of Natural Resources - re: Project Review Sheet for Dennis Kulesza on Liberty Hill Road. This project is for the conversion of a 4-bedroom single family residence to a 2-bedrom apartment and a Health/Nutrition spa with 3-employees and 48 clients. This document will be kept on file at the Town Clerk's Office.
Pittsfield Selectboard Minutes page 3
October 3, 2006
n. VT District Environmental Commission - re: Wastewater System & Potable Water Supply Permit #WW - 3- 1215 for Harry and Margaret Kitz. This project consisting of the construction of a single family residence and a pre-existing undeveloped 1.39 acre parcel located on Fiddlehead Lane has been approved subject to noted conditions. This document will be kept on file at the Town Clerk's Office.
Old Business
a. TH #15 - re: update. Terry said that he has spoken with Attorney M.B. Neisner and the address list is still being worked on at this time.
b. Cemetery - re: easement update. No information has been received. The Secretary was asked to send Mel Colton a letter inquiring as to whether the Cemetery Commissioners have pursued the easement issue further.
c. C. Johnson property - re: septic ordinance update. A letter was received from Attorney M.B. Neisner summarizing three courses of action that can be taken against Mr. Johnson. Discussion. The Board agreed that action should be taken and asked Septic Officer Martha Beyersdorf to respond to M.B. asking him to proceed with a fine and court action.
d. Community After-School Program - re: update. No further information has been received at this time.
New Business
a. Town Road/Highway - re: Liberty Hill Road concern. A letter was received from Road Commissioner George Deblon citing a serious situation with two sections of the ditch from the entrance of Mayo Meadow to the top of the hill near Olsen's camp. He said that every time it rains the road is becoming narrower due to erosion. In the letter he outlines how the two sections can be corrected but adds that the lower half is the worst and should be fixed now. The upper half can be postponed until next year to repair. The cost of repairing the worst section is about $9,000.00. Discussion. The Board agreed with George's recommendation to repair the worst section now. The Board discussed with Patty what funds might be available for use now. The Board agreed to repair the worst part now and budget for the remainder of the repair for next year as well as replace the funds used now.
Other Business
a. Pittsfield Bazaar - Mark said that it appeared that the Bazaar went well and was well attended.
b. Selectboard - re: change in meeting time. Several of the members will be unavailable for the next regular meeting, so the date has tentatively been rescheduled for October 24th. The Secretary will post a Warning when a date has been agreed upon.
c. Selectboard - re: request from The Herald of Randolph for Minutes. The Board agreed to the Secretary sending "Unapproved" Minutes to the Herald for publication noting that they are "unapproved." At present "Unapproved" Minutes are sent to The Mountain Times and "Approved" Minutes are sent to the Town's Website (www.pittsfieldvt.org).
Pittsfield Selectboard Minutes page 4
October 3, 2006
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is tentatively scheduled for Tuesday, October 24, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 24, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 19, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Henry Hotchkiss
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Henry Hotchkiss - re: Building Committee
Correspondence
a. VLCT - re: VLCT Health Trust 2007 Renewal
b. Lubek Electric LLC - re: estimate for Bandstand
c. Riverside Farm - re: response to Hearing Recess Order #3W0948
d. VLCT - re: Members to Vote on Proposed 2007 VLCT Education Finance Reform Recommendations
e. 100 on 100 - re: request for 2007 race
f. 100 on 100 - re: thank you
g. Rutland County Women's Network & Shelter - re: Annual Report 2006 and budget request for next year
h. VT Dept. of Housing and Community Affairs - re: Municipal Education Grant (MEG) and The Ancient Roads Research and Mapping Grant
i. VT Agency of Natural Resources - re: WW-3-1224 on 1071 Liberty Hill Road
j. VT Animal Control Association - re: notice of training program
k. VT Economic Development Authority - re: available funding for municipal transportation construction projects
l. VT Judicial Bureau - re: Report of Collections for August 2006
m. VLCT - re: 2006-2007 Calendar of Training and Events
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road
o. VLCT - re: draft of 2007 Vermont Municipal Policy
p. Rebecca Jeran-Ruben - re: after school program
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Community After-School Program – re: update
e. Appointment - re: WRVA Representative
f. Building Maintenance – re: condition and safety of dugouts
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests from Easy Street Market, Inc. d/b/a Purple Moon Pub
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the September 5, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
September 19, 2006
Guests and Committee Reports
a. Henry Hotchkiss - re: Building Committee. Henry and the Board reviewed drawings prepared by Architect Mark R. McManus. Everyone was pleased with them. Henry said that the Building Committee's next meeting will be Monday, September 25th at 7:00pm and invited the Selectboard to attend. He said that if the drawings are approved that Mr. McManus would continue with the next phase. Henry noted that the second floor (Selectboard Meeting Room) would need some additional work. There was discussion regarding the Mezzanine, library, and vault areas. Henry briefly outlined grants that he has been investigating. He hoped that the Committee would be able to hold their first public meeting by late October.
Correspondence
a. VLCT - re: VLCT Health Trust 2007 Renewal. This correspondence indicated that there will be some changes made effective January 1, 2007. A form was enclosed requesting Member Information and Education. Patty had asked if the Board would like to meeting with a VLCT representative. Discussion. The Board felt that if there are significant changes which should be considered that they should schedule a meeting with a representative, otherwise no.
b. Lubek Electric LLC - re: estimate for Bandstand. This estimate of $750.00 is for rewiring and new lamp holders and center fixture. The Board said that the amount was the same as was budgeted.
c. Riverside Farm - re: response to Hearing Recess Order #3W0948. This letter responds to questions posed to Joseph Desena at the Hearing regarding the heating and insulation of the "Bachelor's Quarters" and landscape screening between the neighboring Naser property and was sent to all relevant parties.
d. VLCT - re: Members to Vote on Proposed 2007 VLCT Education Finance Reform Recommendations. A vote on these recommendations will be held at the Annual Meeting on October 5th. Discussion. As none of the Board members will be available to attend, Terry suggested asking Patty if she would be interested in attending on their behalf.
e. 100 on 100 - re: request for 2007 race. Next year's race is scheduled for Saturday, August 18, 2007 and a response form was completed indicating that the Town grants permission for the race to pass through Pittsfield. The expected timeframe is 4:00pm to 5:50pm. This response form will be forwarded to the organization.
f. 100 on 100 - re: thank you. This note thanked the Town for their support with this year's race.
g. Rutland County Women's Network & Shelter - re: Annual Report 2006 and budget request for next year. This year the organization provided services for 22 residents of Pittsfield. Their budget request will be held until budget meetings are scheduled later in the year.
h. VT Dept. of Housing and Community Affairs - re: Municipal Education Grant (MEG) and The Ancient Roads Research and Mapping Grant. It was decided to forward the Municipal Education Grant information to Joyce Stevens for her review pertaining to the proposed after school program. The Ancient Roads Research and Mapping Grant information will be forwarded to the Historical Society for their review.
i. VT Agency of Natural Resources - re: WW-3-1224 on 1071 Liberty Hill Road. This project consists of the conversion of a 4-bedroom single family residence to a 2-bedroom apartment and a Health/Nutrition spa with 3-employees and 48 clients. This correspondence acknowledges receipt of the application and fee. It will be kept on file at the Town Clerk's Office.
j. VT Animal Control Association - re: notice of training program. The Vermont ACO Training Academy will be hosted in the next few months. A brochure outlining the course objectives and dates of training was enclosed. No action taken.
k. VT Economic Development Authority - re: available funding for municipal transportation construction projects. There are no projects at this time.
Pittsfield Selectboard Minutes page 3
September 19, 2006
l. VT Judicial Bureau - re: Report of Collections for August 2006. For the month of August, $1709.00 in ticketed penalties was issued and $953.50 was forwarded to the Town of Pittsfield.
m. VLCT - re: 2006-2007 Calendar of Training and Events. This calendar will be forwarded to the Historical Society should someone from that group be interested in attending the November 14th "Planning for Ancient Highways" workshop.
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road. This approved Wastewater System & Potable Water Supply Permit information will be kept on file at the Town Clerk's Office.
o. VLCT - re: draft of 2007 Vermont Municipal Policy. This policy will be presented to the membership at the annual business meeting on October 5th.
p. Rebecca Jeran-Ruben - re: after school program. This letter thanks the Board for the opportunity to explore the possibility of creating a Community Center in Pittsfield. (This will be discussed further under Old Business (d)).
Old Business
a. TH #15 – re: update. Terry said he would contact Attorney M.B. Neisner to see what is happening with this.
b. Cemetery – re: easement update. No new information presented.
c. C. Johnson property – re: septic ordinance update. Septic Officer Martha Beyersdorf showed the Board members photos that were taken of the house on Lot 3 of Johnson's subdivision. She also read the letter she wrote to Attorney M.B. Neisner asking him for a recommendation on how to precede with fines. Terry said that he would also ask M.B. Neisner about this, too.
d. Community After-School Program – re: update. The Board felt that they would like very much to accommodate this program but that the Town cannot provide insurance. Discussion. The Board asked the Secretary to send Joyce Stevens a letter stating this and also noting that they would like to have information provided showing how the program will be organized and managed. The Board indicated that the group would have to keep the facility clean, contact and receive approval from the Historical Society assuring the Society that their property would be safe and secure, that the number of children per session would not exceed fifteen, that Pittsfield children would have enrollment preference, and that the availability of the building would have to be confirmed with Peter Borden of the Selectboard.
e. Appointment - re: WRVA Representative. A Letter of Appointment will be sent to Scott Warren with an additional letter sent to WRVA noting his appointment and the termination of Karen Marion's effective September 19, 2006.
f. Building Maintenance – re: condition and safety of dugouts. Terry and Peter explained the situation to Mark who was absent at the last meeting. Discussion. It was agreed that the dugouts should be removed. Peter will contact George Deblon regarding their demolition and removal.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: two requests from Easy Street Market, Inc. d/b/a Purple Moon Pub. The first event is scheduled for October 6th and 7th and will be a rehearsal dinner and wedding. The second event scheduled for October 21st is a dinner. Both events were approved by the Board.
Pittsfield Selectboard Minutes page 4
September 19, 2006
The meeting adjourned at 6:58pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 3, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 3, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 5, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Bob Charlebois, Win Charlebois, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Bob Charlebois – re: Planning Commission
b. Scott Warren – re: First Response Squad
Correspondence
a. Resignation - re: Roger Clark Memorial Library Board of Trustees
b. VT District Environmental Commission - re: Hearing Recess Order #3W0948 Riverside Horse Farm LLC
c. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting
d. M.B. Neisner, Jr. - re: William Johnson septic ordinance issues
e. 100 on 100 - re: update on August 19th race
f. Old Maps - re: sales flyer
g. VT Dept. of Forests, Parks & Recreation - re: Vermont Wetland Restoration and Protection Program brochure
h. VT Judicial Bureau - re: Report of Collections for July 2006
i. VLCT - re: Vermont Healthy Aging Awards
j. Rutland County Sheriff - re: July Citation Report
k. SVE Associates - re: H.701 (Act 178) - Ancient Roads Bill
l. VT Agency of Natural Resources - re: WW-3-1215 Harry and Margaret Kitz on Fiddlehead Lane, Lot 69
m. VT Agency of Natural Resources - re: Project Review Sheet for Harry and Margaret Kitz
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road
o. VT Agency of Natural Resources - re: Project Review Sheet for Brian and Karen Golden at 515 Townsend Brook Road
p. VLCT - re: VLCT News August/September 2006
q. FEMA - re: Watermark 2006, Number 1
r. The Humane Society of the United States - re: Investigating Animal Cruelty in Vermont seminar
s. Reis, Urso & Ewald - re: Riverside Farms Case #3W0948
t. VT Buildings and General Services - re: educational and recreational grant programs
u. The Trust for Public Land - re: Survey on Land Conservation in America
v. VAST - re: VAST News Fall 2006
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement update
c. C. Johnson property – re: septic ordinance update
d. Delinquent Dogs – re: update
e. Community After-School Program – re: update
f. Phone requirement for elections – re: update
g. Building Maintenance – re: broken window in Town Hall
Pittsfield Selectboard Minutes page 2
September 5, 2006
h. Building Maintenance – re: greasy floor in Town Hall basement
i. Village Sidewalk – re: update
New Business
a. Joseph Desena – re: email memo regarding business ideas
b. Citizen Concern/Complaint – re: John Bilunas and Riverside Farm
c. WRVA Representative – re: request to appoint new representative
d. Citizen Concern/Complaint – re: cleanliness of 3rd floor meeting room of Town Office
e. Building Maintenance – re: condition and safety of dugouts
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the August 8, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Charlebois – re: Planning Commission. Bob said that the Commission is working on a zoning ordinance. For them to accomplish this by the end of the year, they are currently meeting on a weekly basis. He said at this time the Commission is not coming to the Selectboard formally, but simply to let them know what they are attempting to do. There may be a request in the future for a moratorium on further construction until an ordinance is put to a vote. Terry said that he would like to know what the conditions of the moratorium would be and how long it would be in place. Bob said that they are currently using the old Zoning Ordinance as a template in conjunction with the current Town Plan. He also said that Suana will be contacting Two Rivers for further assistance. The Board agreed that they would review the moratorium if presented.
b. Scott Warren – re: First Response Squad. Scott said that he has assumed the position of Administrator and they will be holding a meeting on Wednesday, September 6th at 6:30pm. He is trying to get an idea of what they have and what is needed. He provided the Board with a copy of the most recent inventory, a member roster, and a report on the status of the vehicle. He said that Dean Spencer has agreed to do work on the vehicle as needed and direct bill the Town. He felt that a lack of working radios as well as upgrades in current communication equipment warranted the investment into new radios and pagers. The new ones would be the same as the ones WRVA is using. He also presented a form for the Board to review which would be signed by a member when specific equipment is issued to them for their use. Scott said that he has an appointment in Burlington on Friday and will be taking the vehicle there to have the radio assessed and pick up the new ones. He added that a class in radio protocol will be arranged with WRVA. Mutual agreement was expressed over the location of the old radios. Scott was concerned about information given over the radios regarding patients, etc. and efforts will continue in trying to locate them. He noted that a GPS unit was mentioned in a previous Town Report but that he had been unable to find it. Martha said she would look through paid bills. He said that there would probably be more equipment that would need to be purchased prior to or after they are operational. The Board authorized Martha to pay for the radios and pagers and asked her to contact Radio North and WRVA and tell them that Scott will give them a check when he obtains the radios, etc. Peter agreed to be the liaison between the Selectboard and Scott and assist in keeping communication open. Patty asked Scott to let her know when the First Response Squad becomes active so that she can notify the insurance company.
Pittsfield Selectboard Meeting page 3
September 6, 2006
Correspondence
a. Resignation - re: Roger Clark Memorial Library Board of Trustees. Dwina Warren has resigned from the Board of Trustees effective August 17th. This will be kept on file at the Town Clerk's Office.
b. VT District Environmental Commission - re: Hearing Recess Order #3W0948 Riverside Horse Farm LLC. The Commission convened a public hearing on August 16, 2006 regarding this application. Various parties were present. The hearing was recessed pending the submittal of additional information from the Applicant. This will be kept on file at the Town Clerk's Office.
c. VLCT - re: Voting Delegates at the VLCT Annual Business Meeting. VLCT requests that the Selectboard designate one official to act as a voting delegate. None of the Selectboard will be able to attend on October 5th.
d. M.B. Neisner, Jr. - re: William Johnson septic ordinance issues. This is a copy of the letter sent by Attorney Neisner to William Johnson regarding the lack of a septic permit from the Town for Lot 3. This will be kept on file at the Town Clerk's Office.
e. 100 on 100 - re: update on August 19th race. This letter dated August 10th outlines what can be expected from the race organizers and how the race can benefit Pittsfield. No action taken.
f. Old Maps - re: sales flyer. This company makes available historical town road maps as overlay maps to simplify research into old roads and old houses. No action taken.
g. VT Dept. of Forests, Parks & Recreation - re: Vermont Wetland Restoration and Protection Program brochure. This landowner's guide outlines what the program is, what are benefits to landowners and how they can become involved, and why protecting wetlands is important. No action taken.
h. VT Judicial Bureau - re: Report of Collections for July 2006. For the month of July, $1286.00 in ticket penalties were issued and $707.50 was forwarded to the Town of Pittsfield.
i. VLCT - re: Vermont Healthy Aging Awards. The Governor's Commission of Healthy Aging is looking for nominations or people from the community who demonstrate the ideals of healthy aging. The deadline is September 15th. The Governor will honor all nominees at a ceremony at the State House. No action taken.
j. Rutland County Sheriff - re: July Citation Report. Thirty traffic citations and twenty warnings were issued during the month of July. This report will be kept on file at the Town Clerk's Office.
k. SVE Associates - re: H.701 (Act 178) - Ancient Roads Bill. This company provides research and mapping to groups interested in researching ancient roads. No action taken.
l. VT Agency of Natural Resources - re: WW-3-1215 Harry and Margaret Kitz on Fiddlehead Lane, Lot 69. This application is for a proposed 3-bedroom single family residence on 1.39 acres. This will be kept on file at the Town Clerk's Office.
m. VT Agency of Natural Resources - re: Project Review Sheet for Harry and Margaret Kitz. This project is for the construction of a 3 bedroom single family residence. This will be kept on file at the Town Clerk's Office.
n. VT Agency of Natural Resources - re: WW-3-1217 Brian and Karen Golden on 515 Townsend Brook Road. This application is for a proposed 3-bedroom residence. This will be kept on file at the Town Clerk's Office.
o. VT Agency of Natural Resources - re: Project Review Sheet for Brian and Karen Golden at 515 Townsend Brook Road. This project is for the construction of a 3 bedroom single family residence on a 51.14 acre parcel. This will be kept on file at the Town Clerk's Office.
p. VLCT - re: VLCT News August/September 2006. No action taken.
q. FEMA - re: Watermark 2006, Number 1. No action taken.
Pittsfield Selectboard Meeting page 4
September 5, 2006
r. The Humane Society of the United States - re: Investigating Animal Cruelty in Vermont seminar. This seminar will be held on September 18th and 25th at the Vermont Police Academy in Pittsford. No action taken
s. Reis, Urso & Ewald - re: Riverside Farms Case #3W0948. This is a copy of a letter sent by this law firm to Julia Schmitz, District Environmental Commission, in response to Paragraph 4 of the Hearing Recess Order dated August 22, 2006. This firm represents Joseph and Ellen Naser, property owners adjacent to Riverside Farm and the Highwood Owners Association. This will be kept on file at the Town Clerk's Office.
t. VT Buildings and General Services - re: educational and recreational grant programs. This packet contains information regarding two grant programs: 1) 2006 Recreational and Education Facilities Grant Program, and 2) 2006 Human Services Competitive Grant Program. It was thought that the after-school program might be able to apply for the recreational and educational facilities grant. This information will be forwarded to Joyce Stevens. No other action.
u. The Trust for Public Land - re: Survey on Land Conservation in America. No action taken.
v. VAST - re: VAST News Fall 2006. No action taken.
Old Business
a. TH #15 – re: update. No new information presented.
b. Cemetery – re: easement update. No new information presented.
c. C. Johnson property – re: septic ordinance update. Mr. Johnson has submitted a septic application for Lot #3, but in reviewing it, Ralph Michael in a letter dated August 21st, has presented some questions concerning apparent discrepancies in the two permits issued by the State for this subdivision. He has contacted Terry Shearer for clarification. At this time, Mr. Johnson does not have a valid Town septic permit and per a letter from Martha Beyersdorf, Septic Officer, has been asked to cease and desist from further construction. It appears that he has continued with construction. The Board asked Martha to check on this and contact Attorney M.B. Neisner if needed regarding additional fines as noted in M.B.'s letter to Mr. Johnson dated August 4th. She was asked to report her findings to the Board at their next meeting.
d. Delinquent Dogs – re: update. All dogs have been licensed. No further action.
e. Community After-School Program – re: update. Terry said that he would like for the Town to do what it can to accommodate the program. However, for the program to be under the Town's insurance, it would have to be 100% Town funded and staffed. It was therefore felt that if they could obtain their own insurance and keep the building clean and present a plan for keeping the Historical Society assets secure, the Town might consider waiving the rental fee. Discussion of questions and concerns. Terry said he would speak with Joyce Stevens and this will be placed on the next meeting's agenda.
f. Phone requirement for elections – re: update. Peter Borden will connect and test the phone system for Tuesday's primary election on Sunday. He will notify Patty when he is ready.
g. Building Maintenance – re: broken window in Town Hall. Peter said that it has not been repaired as yet.
h. Building Maintenance – re: greasy floor in Town Hall basement. Peter said that the greasiness was caused by condensation and the situation has been dealt with.
i. Village Sidewalk – re: update. No further discussion on this.
New Business
a. Joseph Desena – re: email memo regarding business ideas. This email from Joe to the Selectboard and Planning Commission members outlined his ideas for installing a transfer station, a large commercial truck stop, and the consideration of a cement plant on property he
Pittsfield Selectboard Meeting page 5
September 5, 2006
owns in Pittsfield and surrounding towns. Discussion. It was felt that the Planning Commission is taking action on this (see Guests and Committee Reports - a). The Secretary
was asked to send a letter to Joe thanking him for his input and interest in working with the Selectboard in locating his business ventures in the area, however at this time the Board recommends that he work with the Planning Commission.
b. Citizen Concern/Complaint – re: John Bilunas and Riverside Farm. John's email expresses his support for the Desena's request for later hours for functions at Riverside Farm. He added that he felt that there was more noise coming from the house located adjacent to the farm owned by the Nasers. The Secretary was asked to send John a letter thanking him for his input and interest in the Act 250 process. The Hearing has been held and is currently being reviewed with results forthcoming. No further action.
c. WRVA Representative – re: request to appoint new representative. The question was raised as to whether a letter of resignation was needed from Karen Marion before a new appointment could be made. The Secretary was asked to contact WRVA to see what they needed. She will notify the Board and a Letter of Appointment and notification to WRVA will be made at that time.
d. Citizen Concern/Complaint – re: cleanliness of 3rd floor meeting room of Town Office. The Planning Commission which has been meeting on the 3rd floor has expressed concern regarding the problem with the flies. The cleaning will be looked into but Peter will offer the Town Hall for their meetings.
e. Building Maintenance – re: condition and safety of dugouts. Connie Martin has expressed concerns over their condition and recommends that they be removed. Peter will check them out and make his recommendation at the next meeting.
The meeting adjourned at 7:29pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 19, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 19, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 8, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Mary Lee Stevens, Ellen Martin, Sarah Gray, Nancy Blessing, Matt & Kim Robertson, Marion Abrams, Kelly Ziegler, Sharon Mayer, Doug Johnstone, Susie Martin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: update on Quin-Town grant and Village Center Designation
b. Kim Robertson – re: Community After-School Program
c. Ellen Martin – re: First Response Squad
d. Doug Johnstone – re: new architect proposal for Building Committee
Correspondence
a. VT Dept. of Information & Innovation – re: Community Broadband Grant Program for 2006
b. VTrans – re: Notice of Public Comment – Vermont Airport Capital Facility Program
c. TRORC – re: Ancient Roads Municipal Grant Program
d. VT Dept. of Housing and Community Affairs – re: New Tax Credits Available for Village Center Designated Buildings
e. VLCT – re: Election 2006 – Transportation
f. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services
g. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006
h. USDA – re: Decision Memo: West River and White River Tributaries Large Woody Debris Stream Restoration Project
i. TRORC – re: FY 07 Annual Dues thank you
j. WRVA – re: leach field and ambulance replacement
k. VT Center for Independent Living – re: Annual Report 2005
l. NeighborWorks of Western Vermont – re: 2005 Audit
m. George D. Aiken RC&D Council – re: Help Make Things Happen – July 2006
n. VT District Environmental Commission – re: Site Visit and Hearing on Motion to Alter for Land Use Permit #3W0948 – Riverside Horse Farm, LLC
o. Rivier College – re: online course in Homeland Security/Emergency and Disaster Management
p. Rutland County Sheriff – re: June Citation Report
q. VT Agency of Natural Resources – re: Project Review Sheet for Joe Fuster
Old Business
a. TH #15 – re: landowner list
b. Basketball Court – re: update on resurfacing
c. C. Johnson property – re: update on Ordinance enforcement options
d. Building Maintenance – re: water in Town Office
e. Delinquent Dogs – re: further action
New Business
a. Community After-School Program - re: discussion
b. Building Committee – re: letters of thanks to fundraising participants
c. School Board – re: loan has been repaid
d. Citizen Concerns/Complaints – re: John Bilunas
Pittsfield Selectboard Minutes page 2
August 8, 2006
e. Phone requirement for elections – re: date of operation
f. Building Maintenance – re: broken window in Town Hall
g. Building Maintenance – re: greasy floor in Town Hall basement
h. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Chittenden Resorts, LLC d/b/a Mountain Top Inn and Resort
Other Business
a. Selectboard – re: change in meeting time
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the July 11, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: update on Quin-Town grant and Village Center Designation. Sarah said that she is on the Quin-Town Vision Grant committee and sees a lot of potential for utilizing the five towns in business and community programs. She said that they will be publishing and mailing out a survey and would appreciate the Selectboard's support of the survey when it comes. Sarah also said that she has been looking into the idea of sidewalks in the village. She said she has spoken with Two Rivers and with the aid of Federal and State grants what the cost to the Town would be. It was felt that $80,000 would be beyond our budget. Alternative ideas were presented. She also brought up tax credits available to properties within the Village and said that she would be willing to help in any way. This last topic will be addressed under Correspondence (c).
b. Kim Robertson – re: Community After-School Program. Kim handed out an outline of the community program that is being proposed to the Town. It would offer a community based program for children one day a week, after school, which would include education, fine arts (art, dance, etc) and exercise class. She reviewed the benefits to the community, the types of classes, why Pittsfield was the location choice, and what the cost would be. Also brought up were the liability and insurance issues. The Board was invited to ask questions. Peter asked how many children or what target age group they were considering. She was also asked for a timetable as to when they would start. She said that they were hoping for the end of September or early October. The Board said that they would take the proposal under consideration and respond as soon as they can. See New Business (a).
c. Ellen Martin – re: First Response Squad. Ellen gave a brief history of how the financial records came to her when she served on the Selectboard. She asked for clarification of the role she and Martha have in the organization. Several high expense invoices have been received lately that have prompted her and Martha to wonder if someone should be overseeing the organization. The bills were discussed as well as the location of certain equipment previously purchased. The Board felt that an effort should be made to locate and retrieve the property. Ellen and Martha were asked to not pay these bills until more information is available. Martha said she would call the two suppliers and explain the situation. In addition, the Board asked the Secretary to write a letter to Dwina Warren, as their Administrator, explaining that the Selectboard would like to see an inventory of equipment currently owned by the First Response Squad. The Board has also asked Ellen and Martha to continue to handle the financials and would like to request that one or both of them be invited to First Response Squad meetings where they can present a financial report and assist with capital planning and budgeting. Martha was also asked to come up with a system for tracking equipment being used by individual members.
Pittsfield Selectboard Minutes page 3
August 8, 2006
d. Doug Johnstone – re: new architect proposal for Building Committee. Doug reviewed with the Board the proposal received from architect Mark McManus. This architect recently designed the new Town Offices in Mendon. The Board asked if Doug could see any items that might not be included in the proposal figure. Discussion. Doug said that the Committee's recommendation is to accept Mark McManus' proposal. He said that the next step would be for the Board to accept and sign the proposal and send a $5000.00 retainer. If done soon, they would be able to present the plan to the voters in November, vote on a bond issue in March, go out to bid, and hopefully begin work later in 2007. Discussion. It was decided to forward the proposal to Attorney M.B. Neisner for his review and express that there is a time issue. The Secretary said she would fax it to him.
Correspondence
a. VT Dept. of Information & Innovation – re: Community Broadband Grant Program for 2006. "The mission of this program is to create broadband demonstration projects to test viable models for providing broadband to all Vermonters. They are looking for creative solutions for getting affordable broadband to the unserved and under-served areas in Vermont." No action taken by the Board.
b. VTrans – re: Notice of Public Comment – Vermont Airport Capital Facility Program. The comment period closes September 20, 2006. More information can be obtained from www.vermontairports.com/air.htm. No action taken by the Board.
c. TRORC – re: Ancient Roads Municipal Grant Program. The grant program is available to all municipalities for the purpose of researching and mapping historic roads, class 4 roads and legal trails in order to help towns determine what public assets should be added to the town highway map. Details are enclosed in the memo. More information can be obtained from TRORC. This may be addressed further, at least to find out how far this topic has been researched in the past. Dot Williamson will be contacted.
d. VT Dept. of Housing and Community Affairs – re: New Tax Credits Available for Designated Village Center Buildings. As one of 66 Designated Village Centers, Pittsfield is eligible for several benefits, one of which is a tax credit for the rehabilitation of older and historic buildings within the designated village district. Full application guidelines are available at www.HistoricVermont.org. A Summary of the 2006 Downtown and Village Center Tax Credits will be posted on the bulletin board and also mailed to property owners within the designated village district.
e. VLCT – re: Election 2006 – Transportation. VLCT will be providing information to all officials running for State and Federal office as well as local officials through a series of Elections Issues Papers. These papers will address a wide range of public policy issues of concern to local governments. Comments, advice, or questions on the issues can be voiced by calling (800) 649-7915 or by email: [email protected].
f. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services. This invoice for $157.00 licenses the Town of Pittsfield Listers to use the Marshall and Swift Cost Tables until June 30, 2007. The Board approved the expense and Terry signed as Chair.
g. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006. This is for information and no action was taken by the Board.
h. USDA – re: Decision Memo: West River and White River Tributaries Large Woody Debris Stream Restoration Project. This packet of information explains the project. No action taken by the Board.
i. TRORC – re: FY 07 Annual Dues thank you. No action taken by the Board.
j. WRVA – re: leach field and ambulance replacement. This memo from Amy Estey, Administrator of WRVA, explained that the leach field for the ambulance building needs to be replaced and what the proposed cost would be. In addition, an ambulance is slated for replacement and no money has been able to be set aside for that. She outlined what actions
Pittsfield Selectboard Minutes page 4
August 8, 2006
have been taken so far in the attempt to obtain funding from grants or organizations. This letter will be kept on file at the Town Clerk's Office.
k. VT Center for Independent Living – re: Annual Report 2005. No action taken by the Board.
l. NeighborWorks of Western Vermont – re: 2005 Audit. No action taken by the Board.
m. George D. Aiken RC&D Council – re: Help Make Things Happen – July 2006. No action taken by the Board.
n. VT District Environmental Commission – re: Site Visit and Hearing on Motion to Alter for Land Use Permit #3W0948 – Riverside Horse Farm, LLC. In accordance with Act 250 Rule 31(A)(3), a hearing and site visit will be held on the Motion to Alter to discuss Criterion 8 Noise. The date for this will be August 16, 2006 beginning at 8:30am with the site visit and the hearing to follow at the Pittsfield Town Hall. Any questions regarding this hearing can be directed to District 3 Coordinator, Julia Schmitz, at (802) 885-8842. This will be kept on file at the Town Clerk's Office.
o. Rivier College – re: online course in Homeland Security/Emergency and Disaster Management. This information outlines the course being offered. Further information can be obtained by calling (603) 89708219 or via email at [email protected].
p. Rutland County Sheriff – re: June Citation Report. Twenty seven traffic citations and thirteen warnings were issued during the month of June. This report will be kept on file at the Town Clerk's Office.
q. VT Agency of Natural Resources – re: Project Review Sheet for Joe Fuster. This project is described as the subdivision of a one acre parcel from fifty acres on Route 100 for the daughter to construct a grocery story with gas pumps. This will be kept on file at the Town Clerk's Office.
Old Business
a. TH #15 – re: landowner list. Attorney M.B. Neisner is still going over the list and updating property owners names and addresses.
b. Basketball Court – re: update on resurfacing. Peter said that he has not heard from the company that he contacted, but would call them again.
c. C. Johnson property – re: update on Ordinance enforcement options. Nothing has been received from Attorney M.B. Neisner at this time.
d. Building Maintenance – re: water in Town Office. The Town Clerk's Office reported water in the office on July 13th. It occurred again on July 31st when the dehumidifier overflowed. This problem will continue to be monitored.
e. Delinquent Dogs – re: further action. One owner with two dogs still has not responded to written requests to have them licensed. Mary Lee said that she has called and spoken with the owner. Discussion. Mary Lee was instructed to proceed and send an invoice for a $500.00 fine plus $18.00 for the licenses.
New Business
a. Community After-School Program - re: discussion. The Board discussed the proposal and thought it was a nice idea but expressed concern over the liability and insurance issues. Terry said he would like to have Patty check with the insurance company from the aspect of a village sponsored program. There was also concern as to whether signed waivers by the parents would hold up legally. Terry said he would contact Attorney M.B. Neisner, Jr. regarding this. This will be addressed further at another meeting.
b. Building Committee – re: letters of thanks to fundraising participants. Doug Johnstone and the Building Committee sent out thank you letters to the Desena, the Fundraising Committee, and Frank Sulham for all their efforts involved in the 4th of July and the "Sit Awhile in Pittsfield" activities.
Pittsfield Selectboard Minutes page 5
August 8, 2006
c. School Board – re: loan has been repaid. Terry said that the loan for $2012.50 which was approved at the June 27th Selectboard meeting has been repaid.
d. Citizen Concerns/Complaints – re: John Bilunas. John expressed his concern over the parking situation on Tweed River Drive at the time of the 4th of July festivities at Riverside Farm. In addition he questioned the locations of ditches dug by the mail boxes on Tweed River Drive which flood when it rains and the ditch in front on his house which is diverting sand into his driveway. Discussion. The Board said that they would take a look at some of his concerns and asked the Secretary to send him a letter thanking him for his email and bringing his concerns to their attention.
e. Phone requirement for elections – re: date of operation. The Town Clerk's Office has indicated that the Primary Election on September 12, 2006 requires a functional telephone line in the Town Hall by September 11th. Peter said that he would be working on this project this weekend.
f. Building Maintenance – re: broken window in Town Hall. Peter said that the window needs to be removed for repair and will take care of this.
g. Building Maintenance – re: greasy floor in Town Hall basement. Peter said that he checked this out and the greasy appearance of the floor seems to be caused by humidity. It has been so humid the last few weeks that the dehumidifier can not keep up and the floors become sweaty.
h. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Chittenden Resorts, LLC d/b/a Mountain Top Inn and Resort. The dates of these requests are August 18, August 25, September 2, and September 3. The hours of operation begin at 5pm and end at 10pm. These were approved by the Board.
Other Business
a. Selectboard – re: change in meeting time. The Selectboard will resume its regular schedule in September. Meetings will be held on the 1st and 3rd Tuesday at 6:00pm in the Town Clerk's Office, unless otherwise posted. Warnings of the meetings will be posted by the Secretary.
The meeting adjourned at 7:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 5, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 5, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 11, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Approve Minutes
a. June 27, 2006 Regular Meeting
b. July 6, 2006 Emergency Meeting
Guests and Committee Reports
a. Peter Borden, Jr. – re: Building Committee
Correspondence
a. VLCT – re: Town Fair information and nomination forms
b. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006
c. VLCT – re: VLCT News July 2006
d. VT Dept. of Taxes – re: FY 2007 Education Tax Rates
Old Business
a. Town Website – re: pictures
b. Basketball Court – re: repair
c. Hopkins’ driveway – re: status
d. Riverside Farm – re: Motion to Alter Act 250 Permit #3W0948
e. C. Johnson property – re: septic issues and Ordinance enforcement options
f. Building Maintenance – re: water in Town Office update
New Business
a. Parking on Tweed River Drive – re: 4th of July party at Riverside Farm
Other Business
a. July 4th Fundraiser – re: update
b. Selectboard – re: change in meeting time
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the June 27, 2006 Regular meeting and the July 6, 2006 Emergency meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Peter Borden, Jr. – re: Building Committee. Peter said that the Committee met last week and made the decision to dismiss Jay Barrett as architect. Paul Gutierrez will retrieve any material that Jay Barrett might have. He said that the Committee has met with architect Mark McManus and he has accepted the job and plans to meet with the Committee in September.
Correspondence
a. VLCT – re: Town Fair information and nomination forms. This year Town Fair will take place on Thursday, October 5 in Barre. Forms were included for the VLCT Town Fair Awards Nominations and for Board of Director applications. No action taken.
b. GMNF – re: Schedule of Proposed Actions July 1 – September 30, 2006. Terry said that the only project involving Pittsfield deals with placing woody debris in stream channels to restore stream process and function in Townsend Brook.
Pittsfield Selectboard Meeting page 2
July 11, 2006
c. VLCT – re: VLCT News July 2006. No action taken.
d. VT Dept. of Taxes – re: FY 2007 Education Tax Rates. The Commissioner of Taxes is required annually to calculate the homestead and non-residential education tax rates for each municipality. The Education Tax Rates for Pittsfield’s FY2007 are $1.3206 for Homestead and $1.4736 for Non-Residential. This information will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Website – re: pictures. Patty has taken pictures and they are available on the Town’s website at www.pittsfieldvt.org.
b. Basketball Court – re: repair. Peter said that he would call for a quote for the job.
c. Hopkins’ driveway – re: status. Terry said that Road Commissioner, George Deblon does not feel that the problem with the driveway is a Town issue. Mark disagreed and felt it would be a Town issue as Upper Michigan Road, which is a Town highway, runs in front of their property and has an impact on any property it has contact with. Discussion. It was thought that a culvert might be something that could be addressed at a later time. There has been quite a bit of rain in the last few months. In the meantime, the situation will continue to be monitored and if it should get worse, then corrective action may possibly be taken. The Secretary was asked to send a letter to Marsha explaining the Board’s plan of action.
d. Riverside Farm – re: Motion to Alter Act 250 Permit #3W0948. The Motion requests that Condition 17 be altered to state that the hours of weddings be extended from 10pm to 11:30pm. This would allow caterers time to clean up and remove equipment. Discussion. The Board asked the Secretary to send a letter to District 3 Environmental Commission district coordinator, Julia Schmitz, stating that the Selectboard has reviewed the Motion to Alter Condition 17 of Land Use Permit #3W0948 and would request that the serving of food and liquor cease at 10pm but that the caterers would be given until 11:30pm to allow for clean-up and equipment removal.
e. C. Johnson property – re: septic issues and Ordinance enforcement options. Patty provided the Board with some history on the property as well as property he previously owned and his difficulty in obtaining septic permits in a timely manner. Patty said that she has spoken with VT Department of Environmental Conservation Assistant Regional Engineer Terry Shearer as his department is handling the State permits. She quoted from the Enforcement section of the Town’s Septic Ordinance and cited the State Statute it references. This matter would have to be brought to Superior Court for enforcement if the Town wishes to pursue this. Discussion. Since this is the fourth house that Mr. Johnson is constructing and that he has failed to obtain Town permits prior to construction for and including the last three, the Board decided to take legal action. Terry said that he would contact Attorney M.B. Neisner and Patty said she would have a copy of the ordinance as well as other material faxed to M.B. to review.
f. Building Maintenance – re: water in Town Office update. There haven’t been any more episodes of water. There was some discussion of possible routes that the water travels and it was suggested that the roof on the fire escape might be changed to help redirect water that falls from the main roof. Patty was asked to call Mark should it happen again.
New Business
a. Parking on Tweed River Drive – re: 4th of July party at Riverside Farm. Concern was expressed that when the Board at their May 23rd meeting approved Riverside Farm’s request to permit parking on the Town road, it was only if parking areas at the Farm were full. However, when the event was held there was no parking provided at the Farm and cars were parked on both sides of Tweed River Drive allowing for only one lane of travel. Should an emergency vehicle need to travel on the road, there might not have been room for it to easily
Pittsfield Selectboard Meeting page 3
July 11, 2006
pass. Discussion. The Board decided to address this problem if another event is scheduled that could pose a potential parking problem.
Other Business
a. July 4th Fundraiser – re: update. Patty said that the proceeds of the event netted the Town $1,500.00. This money came primarily from gate receipts, food, the poker tournament, etc. The raffle of the “Sit Awhile in Pittsfield” chairs raised over $6,000.00 and the sale of Palettes around $700.00.
b. Selectboard – re: change in meeting time. The next Regular meeting will be held on Tuesday, August 8, 2006.
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 8, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 8, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: July 6, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
2006 Tax Rate – re: setting the tax rate
Adjourn
Terry called the meeting to order at 7:32am.
2006 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.3206, the Non-Residential Education Tax Rate is $1.4736, and the Municipal Rate is $.3172. Terry made a motion to approve the Municipal rate of $.3172. Seconded by Peter. All in favor. The Resultant Tax Rate for Homestead will be $1.6378 and Non-Residential will be $1.7908.
The meeting adjourned at 7:35am. The next Regular Selectboard meeting is scheduled for Tuesday, July 11, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 11, 2006
_______________________________________
Terry Manley, Chair
__not present____________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 27, 2006
PRESENT: Terry Manley, Mark Begin, Patty Haskins, Marsha Hopkins, James Cullen
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Marsha Hopkins - re: loan request from School Board
b. Marsha Hopkins - re: problem with driveway on Upper Michigan Road
c. James Cullen - re: Mayo Meadow Road
d. Patty Haskins - re: Building Committee update
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC
b. TRORC - re: Minutes of May 24, 2006 meeting
c. VT Rural Fire Protection Task Force - re: water supply certification funding
d. CV Oil Company - re: prebuy for 2006-2007 heating season
e. Visiting Nurse Association & Hospice of VT and NH - re: Annual Meeting
f. VT Agency of Natural Resources - re: receipt of WW-3-1078-1 Subdivision Permit application for Bill Johnson
g. VT Agency of Natural Resources - re: missing and/or incorrect items on WW-3-1078-1 Subdivision Permit application for Bill Johnson
h. VT Agency of Natural Resources - re: Project Review Sheet for Bill Johnson
i. US Dept. of Agriculture - re: invitation for comments on proposed Wildlife Opening Maintenance
j. Timberline Events LLC - re: review of relay and relay results
k. VT Agency of Natural Resources - re: Project Review Sheet for Vermont Ventures
l. VLCT - re: VLCT News June 2006
m. VTrans - re: 2007 Municipal Park-and-Ride Grant Program
n. VT Agency of Agriculture, Food, and Markets (VAAFM) - re: Draft General Permit for Medium Farm Operations
o. VT Dept. of Housing and Community Affairs - re: VT Municipal Planning Grant Program for FY2007
Old Business
a. Delinquent Dogs - re: update and further action
b. Dog Ordinance – re: model dog ordinance from VLCT
c. Appointment - re: Service Officer
d. Town of Chittenden – re: E-911 coverage for two residences update
e. Basketball Court - re: repair
New Business
a. Building Maintenance - re: water in Town Office
Other Business
a. Selectboard - re: change in meeting time
Pittsfield Selectboard Minutes page 2
June 27, 2006
Terry called the meeting to order at 5:45pm. The Minutes of the June 6, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Marsha Hopkins - re: loan request from School Board. Marsha explained that the School Board closes out its financial year on June 30th and shows a shortfall of $2,012.50 in paying student tuition invoices. They are requesting a short term loan from the General Fund to cover that and it would be paid back when tax money is available. Discussion. The Selectboard approved the loan.
b. Marsha Hopkins - re: problem with driveway on Upper Michigan Road. Marsha said that water run-off is eroding their driveway where it intersects with Upper Michigan Road. The Board asked Marsha for her recommendation in solving the situation. She said she had spoken with Road Commissioner George Deblon for possible solutions. The Board said that they would speak with George about this and the Board would respond to Marsha.
c. James Cullen - re: Mayo Meadow Road. James wanted to know if Mayo Meadow Road was considered a town highway. On the map it is numbered TH#22. He pointed out that on the Town's property tax maps the road appears to be incorrectly placed and actually runs along part of his property line and then cuts across his land. He said that he has made the Listers aware of this correction. Patty retrieved the official town highway map and noted that it is .45 miles in length and considered a Class 4 road. James then asked if snowmobiling was permitted on a Town highway. The Board said that it is allowed on Class 4 roads. He also wanted to know if a house could be built on a Class 4 road. The Board acknowledged that a house could be constructed, but the road would not be maintained by the Town unless it was upgraded to a Class 3.
e. Patty Haskins - re: Building Committee update. Patty said that several members of the committee spoke with the architect, Jay Barrett, and expressed concern that he was not meeting the Town's needs and following through with things that had been discussed. The Committee met last week and nothing further had been received from Mr. Barrett. There is the possibility that the Committee may consider changing architects, but will wait to see how the present situation proceeds.
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC. A noise complaint was placed based on an event that was held recently. This violated permit issued on June 2, 2006. The Commission has received a Motion to Alter Condition 17 of the Land Use Permit issued on June 2, 2006. The permittee is requesting that Condition 17 be altered to state that "Hours of weddings shall be limited to weekends from noon until 11:30pm." The permit currently reads "…until 10:00pm." They would like the additional time to allow for the caterer to clean up and remove equipment from the site. Per Section 6085(f), all parties will be allowed until July 26, 2006 to submit a response to the Motion or to request a hearing. District Commissioner Julia Schmitz (802- 885-8842) is the contact for any questions. The Board will discuss this further at the next meeting.
b. TRORC - re: Minutes of May 24, 2006 meeting. It was noted that Pittsfield was represented. No action taken by the Board.
c. VT Rural Fire Protection Task Force - re: water supply certification funding. This information pertains to Certification of Available Water Under 2% Drought Conditions. This information will be forwarded to Fire Chief David Colton.
d. CV Oil Company - re: prebuy for 2006-2007 heating season. The budgeted figures as well as what would be needed to purchase the same number of gallons were reviewed. Patty noted that there was a credit on the account and figuring that in, there would be enough money to
Pittsfield Selectboard Minutes page 3
June 27, 2006
prebuy the same number of gallons as last year. The Board approved this and the contract was signed.
e. Visiting Nurse Association & Hospice of VT and NH - re: Annual Meeting. This was held on June 20th. No action taken.
f. VT Agency of Natural Resources - re: receipt of WW-3-1078-1 Subdivision Permit application for Bill Johnson. This application requests that ANR "lift deferral restrictions on Lot 3 as previously permitted under WW-3-1078 and resubdivide old lot 3 into Lots 3 and 4 building two 4-bedroom SFR's on each lot and Lot 5 - 8.3+/- acres under deferral clause located on off Rte 100, F/N/A Kolton Property in Pittsfield, Vermont." Discussion. This will be tabled until the next meeting.
g. VT Agency of Natural Resources - re: missing and/or incorrect items on WW-3-1078-1 Subdivision Permit application for Bill Johnson. Information on Isolation Distances and the location of the water supply are needed. This will be kept on file at the Town Clerk's Office.
h. VT Agency of Natural Resources - re: Project Review Sheet for Bill Johnson. This pertains to pending application WW-3-1078-1. This will be kept on file at the Town Clerk's Office.
i. US Dept. of Agriculture - re: invitation for comments on proposed Wildlife Opening Maintenance. This doesn't appear to have any impact on Pittsfield. Mark took this material to review.
j. Timberline Events LLC - re: review of relay and relay results. This email correspondence summarizes this year's event and thanks everyone for their participation. No action needed by the Board.
k. VT Agency of Natural Resources - re: Project Review Sheet for Vermont Ventures. This project is described as "Yoga studio with 5 participants and 1 teacher - office space for 3 people at the former Country Butcher building - no outside construction except for painting the building." This will be kept on file at the Town Clerk's Office.
l. VLCT - re: VLCT News June 2006. No action taken.
m. VTrans - re: 2007 Municipal Park-and-Ride Grant Program. VTrans is soliciting proposals for the creation of small Park-and-Ride facilities in Vermont communities. Discussion. It was felt that this might help with having Village Green repaved at some point in time. It was noted that the Mendon Town Office parking lot is being used as one of these facilities. Terry said he would like to review this information. This will be addressed at a later date.
n. VT Agency of Agriculture, Food, and Markets (VAAFM) - re: Draft General Permit for Medium Farm Operations. The comment period and public hearing begin July 25, 2006. This notice will be posted outside the Town Clerk's Office.
o. VT Dept. of Housing and Community Affairs - re: VT Municipal Planning Grant Program for FY2007. This packet of information will be forwarded to the Planning Commission.
Old Business
a. Delinquent Dogs - re: update and further action. Patty said that at this time there are still four owners with unlicensed dogs. Certified letters with fines of $250/dog were signed by the Board and will be sent to the four owners. The timeline following this letter was reviewed.
b. Dog Ordinance – re: model dog ordinance from VLCT. Patty handed out copies of this to the Board for their review. No action taken at this time.
c. Appointment - re: Service Officer. Sandra Begin has accepted the position. She will be sent a Letter of Appointment and the State of Vermont will be notified.
d. Town of Chittenden – re: E-911 coverage for two residences update. Pittsfield has provided coverage for the Ashton and Gallagher properties in the past but under the new E- 911 regulations, they have to be included within the Town of Chittenden unless the Selectboard permits them to be added to Pittsfield's coverage. Discussion. The Board asked the Secretary to send a letter to the Town of Chittenden stating that the Pittsfield Selectboard has approved the inclusion of the Ashton and Gallagher properties within their coverage area
Pittsfield Selectboard Minutes page 4
June 27, 2006
for fire and emergency medical services. Copies will be sent to Don Flynn, E-911 Coordinator for Pittsfield, Fire Chief David Colton, and First Response Administrator Dwina Warren.
e. Basketball Court - re: repair. Patty said that there is currently $1,100.00 available from the General Fund budget (capital projects - court resurface) and $900.00 from the Recreation Fund instead of $1,100.00 as noted at the last meeting.
New Business
a. Building Maintenance - re: water in Town Office. Patty said that there was water again in the office on June 10th and 27th. Building Custodian Evelyn Payette had been instructed to turn up the heat and turn on the dehumidifier and fan in the event this occurs. Patty said it was coming in the corner of her closet area. Discussion. Mark said he would take a closer look at the possible cause of this.
Other Business
a. Selectboard - re: change in meeting time. Based on members' vacations and the 4th of July holiday which is the 1st Tuesday of the month, the members decided to reduce the number of meeting for July and August to one per month. The next meeting will be on July 11th with the August meeting to be decided at that time. The Secretary will post Warnings to announce the meetings.
The meeting adjourned at 6:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 11, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 11, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 6, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon, Scott and Dwina Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: purchase of new equipment
b. Scott and Dwina Warren – re: First Response Squad
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC
b. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-0763-1 for Riverside Horse Farm, LLC
c. Corsones & Corsones – re: Notice of Appeal of Action for Riverside Horse Farm, LLC
Old Business
a. TH #15 – re: update
b. Cemetery – re: easement request to lower cemetery
c. Dog Ordinance – re: policy for fines
d. Town Website – re: update
e. Appointment – re: Service Officer
f. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort
g. Town of Chittenden – re: E-911 coverage for two residences
New Business
a. Delinquent Dogs – re: review and action
b. Basketball Court – re: court surface problems
Other Business
a. Citizen Complaints/Concerns – re: blasting on South Hill Road
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the May 23, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. George Deblon – re: purchase of new equipment. George said that he would like to purchase a pole saw. He showed the Board members a brochure with photos and specifications. He explained that for $735.00 he could purchase a weed trimmer with pole saw and broom attachments. He said that the Highway Fund has money in the Equipment Fund and Plow Fund, which would be used. The Board had no objection to the purchase.
b. Scott and Dwina Warren – re: First Response Squad. Dee said that she has been asked to assume administrative duties for the First Response Squad. She stated that she has been unable to contact Karen Marion to obtain any information. She wanted to know if the First Response members would be covered by the Town’s workmen’s compensation insurance.
Pittsfield Selectboard Minutes page 2
June 6, 2006
Patty said that when the First Response Squad is ready to go into operation again, she would send a listing of those who are fully certified to VLCT. Dwina also inquired about whether the Town would pay for hepatitis immunizations, which would be required. The cost would be approximately $110.00 per person. Currently there are eight people involved with the Squad. She was told that the First Response Squad has their own budget and checking account and that there was money in there for that purpose. Scott said that he is trying to take an inventory of supplies and has been checking over the vehicle. He said he has found some problems with the vehicle, which should be repaired. They wanted to know how they should proceed with some of these things. Martha explained that she and Ellen Martin were signers for checks and had the checkbook and took care of the monthly financials. She suggested that if they could have suppliers bill the Squad, then she could pay from those vs reimbursing someone for work or supplies. The Board thanked them for their efforts and for keeping the Board informed.
Correspondence
a. VT District Environmental Commission – re: Land Use Permit 3W0948 for Riverside Horse Farm, LLC. This permit authorizes construction of a 5,000 square foot storage/function barn; a 1,000 square foot garden barn; a 2,000 square foot shelter/barn; and two 1,000 square foot shelter/barns. The project is located on Tweed River Drive in the Towns of Pittsfield and Stockbridge. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-0763-1 for Riverside Horse Farm, LLC. This project consists of various revisions to a previously permitted parcel and the additions of an event facility and is approved under the requirements of the regulations named and subject to conditions cited. This will be recorded and kept on file at the Town Clerk’s Office.
c. Corsones & Corsones – re: Notice of Appeal of Action for Riverside Horse Farm, LLC. On May 23, 2006, Zoning Administrator Sarah Gray sent a letter to Joseph and Courtney Desena citing violations of the Pittsfield Flood Hazard Regulations by the Guest House and River House. Attorney Christopher Corsones responded in his letter dated June 2, 2006, that he is representing the Desenas and notes that his clients are appealing the notice of violation in its entirety. This correspondence will be kept on file at the Town Clerk’s Office.
Old Business
a. TH #15 – re: update. Terry said that Attorney Neisner is working on this but has nothing new at this time.
b. Cemetery – re: easement request to lower cemetery. Nothing at this time.
c. Dog Ordinance – re: policy for fines. Discussion. The Board approved increasing the fines for 2006 to First Offense - $50.00, Second Offense - $75.00, and Third Offense - $100.00. Patty said she would contact VLCT to see what needs to be done to properly incorporate the revised fine schedule into the existing ordinance.
d. Town Website – re: update. Nothing at this time.
e. Appointment – re: Service Officer. Nothing at this time.
f. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort. This request was previously submitted, however the dates were mis-read. The event is for a two-day event only on September 2 and 3, 2006. The Board approved the request.
g. Town of Chittenden – re: E-911 coverage for two residences. Fire Chief Dave Colton has not responded to the Board’s request. Don Flynn, Pittsfield’s E-911 Co-ordinator has asked to be kept informed of this. The Board decided to wait for a response from Dave before responding to the Town of Chittenden.
Pittsfield Selectboard Minutes page 3
June 6, 2006
New Business
a. Delinquent Dogs – re: review and action. There are 8 owners and 11 dogs currently on the delinquent list. Patty said that each owner has been notified twice. Discussion. The Board approved sending out a letter citing a fine if the dogs are not licensed.
b. Basketball Court – re: court surface problems. Peter said that there are weeds pushing up through the court surface. Discussion. Peter will contact Vermont Tennis Court Surfacing for an estimate. Currently only $1100.00 is budgeted for the court.
Other Business
a. Citizen Complaints/Concerns – re: blasting on South Hill Road. Blasting has been taking place on property located on the corner of Route 100 and South Hill Road. Jack Conboy, who resides at 10 Old School House Drive, contacted the Board after a blast shook his house. He said that he hadn’t been made aware of any blasting taking place in the area. Discussion. Mark said that he was made aware that a meter had been placed at Arnold Johnson’s home which is the actual closest structure to the site of the blasting, but that since Jack Conboy spoke with the blasting company, a meter will also be placed at his home. No action taken by the Board on this matter.
The meeting adjourned at 6:43pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 20, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 20, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 23, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: proposed garage construction on Butternut Lane
b. George Deblon – re: sand shed repair
Correspondence
a. Rutland County Sheriff’s Department – re: contract
b. Town of Chittenden – re: E-911 coverage for two residences
c. VT Agency of Natural Resources – re: WW-3-0763-1 Riverside Horse Farm
d. VLCT – re: VLCT News May 2006
e. The Trust for Public Land – re: Land & People Spring 2006
f. USDA – re: request for comments on restoration project
g. NeighborWorks of Western Vermont – re: Neighborhood News Spring 2006
h. TRORC – re: Minutes of April 26th meeting
Old Business
a. TH #15 – re: status
b. Cemetery – re: request for wage increase for Connie Martin
c. Cemetery – re: easement request to lower cemetery
d. Dog Ordinance – re: policy for fines
e. Town Website – re: update
f. Phone requirement for elections – re: installation
g. Appointment – re: Service Officer
New Business
a. Riverside Farm – re: request to permit parking on town road
b. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort
Other Business
a. Building Maintenance – re: water in Town Office
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Terry called the meeting to order at 6:02pm. The Minutes of the May 9, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. George Deblon – re: proposed garage construction on Butternut Lane. George explained that Richard Garofalo is preparing to build a garage adjacent to his home. George notes that it would be within the Town right-of-way. He said that he has spoken with Rich and explained the situation but would like to request that the Selectboard send a letter summarizing the Town’s concern. George also said that Rich has built a stone wall alongside the road, which also is within the 50’ Town right-of-way. Discussion. The Board asked the Secretary to send a letter to Rich explaining the reason for the Town’s concerns.
Pittsfield Selectboard Minutes page 2
May 23, 2006
b. George Deblon – re: sand-shed repair. George said that he had assumed that no action would be taken on the sand-shed until next year. His order for sand for this year has been placed and delivered. He suggested that perhaps the repair project could be put out for bid with a note that the sand-shed would be empty in April 2007 at which time the repairs could be made. Discussion. It was decided that George would work with Mark on this and research possibilities.
Correspondence
a. Rutland County Sheriff’s Department – re: contract. The contract was agreed to and signed by the Board members. Patty asked if money should be placed in a reserve account at the end of the year to cover the contract. This was agreed to.
b. Town of Chittenden – re: E-911 coverage for two residences. The Chittenden Selectboard has requested that Pittsfield continue to provide fire and emergency services to the Gallagher and Ashton residences, which are accessible from Pittsfield. These residences are actually in the Town of Chittenden and are no longer to be carried on the Atlas for Pittsfield, which the State 911 Board maintains. Discussion. Fire Chief Dave Colton will be contacted for his position on this.
c. VT Agency of Natural Resources – re: WW-3-0763-1 Riverside Horse Farm. At this time the only remaining item on the 3/03/06 checklist is the water quality test results. This correspondence will be kept on file at the Town Clerk’s Office.
d. VLCT – re: VLCT News May 2006. No action taken.
e. The Trust for Public Land – re: Land & People Spring 2006. No action taken.
f. USDA – re: request for comments on restoration project. Comments are being requested on the West and White River tributaries large woody debris stream restoration project. Peter took this material to review.
g. NeighborWorks of Western Vermont – re: Neighborhood News Spring 2006. No action taken.
h. TRORC – re: Minutes of April 26th meeting. No action taken.
Old Business
a. TH #15 – re: status. Terry brought Mark up to date on what has occurred recently. Nothing has been received since the last meeting. Terry said that this would remain on the agenda until it is closed.
b. Cemetery – re: request for wage increase for Connie Martin. Discussion. The Board decided to create a new position for Connie as she functions in a supervisory capacity for both the Cemetery and for Parks and Grounds. They agreed to an increase and paying the Supervisor of Cemetery/Parks & Grounds a wage of $11.00 per hour. This will be added to the 2006 Wage Guidelines and will take effect immediately.
c. Cemetery – re: easement request to lower cemetery. It was felt that more information was needed before proceeding with this. The Board asked the Secretary to send a letter to the Cemetery Commissioners asking for a proposal request to include information on space needed for the easement and how it would be constructed. In addition it was suggested that they consider access from Lois Lane behind the Church.
d. Dog Ordinance – re: policy for fines. Patty suggested leaving the ordinance as it currently is written but the Board could add a policy for fines. Deputy Sheriff Henry Giddings had previously suggested that the Board review the fines currently in effect. Discussion. Copies of the ordinance and fine schedule were distributed to the Board members for their review and this was tabled until the next meeting.
e. Town Website – re: update. Patty has sent letters to the major boards and organizations in Town requesting that each group submit information that would be useful for the public concerning the organizations. The website can be viewed at www.pittsfieldvt.org. She also
Pittsfield Selectboard Minutes page 3
May 23, 2006
asked if the Board members had any concerns about posting the approved Selectboard Minutes or having their phone numbers posted. The Board had no objection to either. The Board discussed photos for the site and now that the leaves are out more, Peter will take another set of photos for the Board to review. Patty also suggested a panorama photo of the Town taken from the side of South Hill.
f. Phone requirement for elections – re: installation. Discussion. It was decided to run an extension line from the Library to the Town Hall on the day of elections. Peter will oversee this.
g. Appointment – re: Service Officer. The Board suggested Sandy Begin’s name as she currently serves as the Town Health Officer. They asked Mark to see if she would consider the position.
New Business
a. Riverside Farm – re: request to permit parking on town road. Riverside Farm is hosting this year’s 4th of July party which will be held on Saturday, July 1st. They would like to use this party as a fundraiser for the construction of the new Pittsfield Town Office. In an email from Courtney Desena she is requesting permission for people to park on the side of Tweed River Drive when parking is full at the farm. Discussion. The Board felt that parking could be permitted as long as driveways weren’t blocked. The Board also suggested that they contract with someone to provide traffic control especially when the event concludes, as that might be more congested. The Secretary was asked to send a letter of response.
b. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: Chittenden Resorts d/b/a Mountain Top Inn and Resort. Eight requests were received and reviewed. In addition an email was received from Khele Sparks at the Mountain Top Inn asking the Board to reconsider the cut-off time from 10pm to midnight for a wedding event scheduled for this Saturday night. He attached to his email a letter from the bride and groom explaining their concern that the bar be closed at 10pm. Terry said he spoke with Joe Desena as property owner and he agreed with the 10pm closing time. Discussion. The Board unanimously agreed to keeping the ending time at 10pm and asked the Secretary to send a response to the Mountain Top Inn stating that their concerns are appreciated but also explaining why the time will not be extended. Copies will also be sent to the bride and groom, Riverside Farm Events Coordinator, and Joseph Desena. In reviewing the eight requests, seven of them were approved with the ending time amended to 10pm but one was rejected due to the dates specified on the request.
Other Business
a. Building Maintenance – re: water in Town Office. Patty said that with the recent rains once again water entered the office in the corner by her desk. The Board discussed this and felt unsure as to what action needed to be taken.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Minutes page 4
May 23, 2006
The meeting adjourned at 7:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 6, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 6, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
DATE: May 9, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Mel Colton, Steve Martin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Mel Colton and Steve Martin - re: Cemetery Commission concerns
Correspondence
a. White River Partnership – re: Currents newsletter Spring 2006
b. VLCT – re: Plans for involvement in 2007 Legislative Consideration of Education Funding Reform
c. VT Agency of Natural Resources – re: Notice of Draft NPDES General Permit 3-9020
d. Attorney M.B. Neisner – re: TH #15
e. VLCT – re: Dental Insurance Rates
f. Pittsfield Historical Society – re: request to match gift for Whitcomb H.S. Band
g. Rutland County Sheriff – re: dog complaint
h. FEMA – re: Fundamentals of Health Care Emergency Management course information
i. VT Secretary of State – re: Joint House Resolution
Old Business
a. TH #15 – re: discuss letter form Attorney Neisner and action to be taken
b. First Response Squad – re: sale of vehicle
c. Tim Pins’ apartment house – re: septic issue update
New Business
a. Phone requirement for elections – re: discussion of placement and cost
b. Appointment – re: Planning Commission
c. Appointment - re: Service Officer
d. Permit for Driveway Construction – re: Tomasz and Donna Maslonka on Trillium Hill Road
e. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: three requests from Mountain Top Inn
Other Business
a. Port-A-John – re: request for summer
b. Town Website – re: review of photos
Adjourn
Terry called the meeting to order at 5:54pm. The Minutes of the April 25, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 9, 2006
Guests and Committee Reports
a. Mel Colton and Steve Martin - re: Cemetery Commission concerns. Mel said that the Commission met recently and wanted to present a few issues of concern to the Selectboard. They felt that Connie Martin, who does the mowing, should receive $12.00/hour. They said that she does a good job with the cemetery and felt she should be compensated accordingly. They also discussed with the Board access to the lower cemetery. Currently it is very difficult for the vault truck to get down there. They would like to obtain easements from Peter Hike, Haran and Galardi, and Vermont Ventures LLC (formerly the Country Butcher) to access the lower cemetery via a road alongside the river along the backs of those properties. This access would be used only occasionally as other vehicles would continue to use the existing access. They also discussed the status of the current mowing equipment and what they might need in the future as far as repairs or new purchases. Terry asked them to keep these in mind for budget preparation in the fall. The Selectboard said that they would take their requests under consideration. The Secretary was asked to provide each Selectboard member with a copy of the property map showing the abutting properties for reference when this is discussed.
Correspondence
a. White River Partnership – re: Currents newsletter Spring 2006. No action taken.
b. VLCT – re: Plans for involvement in 2007 Legislative Consideration of Education Funding Reform. This memo outlines plans that VLCT would like to take in this matter. No action taken by the Board.
c. VT Agency of Natural Resources – re: Notice of Draft NPDES General Permit 3-9020. This permit addresses discharges of stormwater runoff associated with construction activities. This notice has been posted as requested. No further action was taken by the Board.
d. Attorney M.B. Neisner – re: TH #15 (see Old Business – a)
e. VLCT – re: Dental Insurance Rates. There are no Town employees receiving dental benefits. No action taken.
f. Pittsfield Historical Society – re: request to match gift for Whitcomb H.S. Band. The Historical Society has requested that the Town match their gift of $100.00 to the Whitcomb H.S. Band. The Board approved matching their gift and asked the Secretary to contact Dwina Warren, Secretary of the Historical Society.
g. Rutland County Sheriff – re: dog complaint. Terry said that he received a phone call from Deputy Sheriff Henry Giddings regarding the recent complaint against Jason Boyd's dog. Lawrence and Heather Behrens had sent a copy of their recent letter to the Rutland County Sheriff's Department. Sheriff Giddings also stopped by the Town Office and spoke with Patty. He said that he would be sending a letter from his department to Mr. Boyd and would follow up with a fine based on the Town of Pittsfield's dog ordinance if the problem continues. He recommends a review and update of the dog ordinance. Discussion. Terry said he would put the ordinance review on the agenda after Mark returns.
h. FEMA – re: Fundamentals of Health Care Emergency Management course information. This course will be held in July and August. No action taken.
i. VT Secretary of State – re: Joint House Resolution. This resolution recognizes the outstanding work of firefighters and EMS personnel who work to protect life, property, and the environment throughout the state of Vermont. A copy of this resolution was sent to various firefighter organizations, the Vermont Ambulance Association, and every Vermont Town Clerk.
Pittsfield Selectboard Minutes page 3
May 9, 2006
Old Business
a. TH #15 – re: discuss letter form Attorney Neisner and action to be taken. Attorney Neisner feels that the Town of Pittsfield still needs to move forward with the discontinuance of the old highway so that it is done in the proper manner. Letters should be sent out to the property owners and the Town of Stockbridge. After that, the suit should be filed with the Court. Discussion. Terry and Peter agreed with M.B.'s recommendation and felt that action shouldn't be delayed. The Secretary was asked to send a letter to Attorney Neisner requesting that he proceed with the plan as outlined and keep the Board informed.
b. First Response Squad – re: sale of vehicle. The Bill of Sale was signed by the Board and will be forwarded to Greg Martin. It was noted that no Title needed to be obtained as the vehicle is older than 15 years.
c. Tim Pins’ apartment house – re: septic issue update. Septic Officer, Martha Beyersdorf, said that she contacted Tim Pins and he stated that he was doing routine septic maintenance and that Mel Colton was doing the excavation work. In addition, Martha sent a letter and Minor Modification Permit to Mel Colton for his completion. It was returned today. He noted work on or replacement of the existing tank and work on or replacement of the piping between the house foundation and the septic tank. This will be kept on file at the Town Clerk's Office.
New Business
a. Phone requirement for elections – re: discussion of placement and cost. Patty said that the State is now requiring this and will pay for the cost of the installation but not for the monthly fee. Discussion. It was felt that a line could be run between the Town Office and the Town Hall and provide an extension for the phone during elections. It was decided to readdress this at the next meeting.
b. Appointment – re: Planning Commission. The Board re-appointed Robert Charlebois and Jennifer Howard to a four-year term on the Planning Commission. The Secretary will send them Letters of Appointment.
c. Appointment - re: Service Officer. After a brief discussion this was tabled until the next meeting.
d. Permit for Driveway Construction – re: Tomasz and Donna Maslonka on Trillium Hill Road. George indicated his approval for the driveway at 140 Trillium Hill Road - Lot #65. The Board agreed and signed the permit. This will be kept on file at the Town Clerk's Office.
e. Request to Cater Malt and Venous Beverages & Spirituous Liquors – re: three requests from Mountain Top Inn. These requests are for functions to be held at Riverside Farm on May 12th, May 13rd, and May 27th. Discussion. According to the Request, it is to be submitted to the Town for approval/disapproval at least 15 days prior to the function and then forwarded to the Vermont Liquor Control Board 5 days prior to the function. Two of these requests fail to meet the timeline. The Board also had concern over the time each function is to cease catering. The Board felt that they could approve the requests with the time changed. Terry made a motion to cap the catering functions at 10:00pm instead of the 12:00am requested time. Seconded by Peter. The Board also asked the Secretary to send a letter to the Kim Curtin, Events Co-ordinator at Riverside Farm asking her to please advise their caterers as to the timeline needed by the Town bearing in mind that the Board generally meets on the 1st and 3rd Tuesdays of the month unless otherwise posted. They asked that copies be sent to the Mountain Top Resort and Joe DeSena.
Other Business
a. Port-A-John – re: request for summer. Patty asked if she could order the portable toilet for delivery before Memorial Day. The Board approved her request.
Pittsfield Selectboard Minutes page 4
May 9, 2006
b. Town Website – re: review of photos. Peter presented several photos of the Town buildings and Village Green. It was suggested that more photos be taken in a few weeks when more of the leaves and flowering trees/shrubs are in bloom.
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 23, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 23, 2006
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Terry Manley, Chair
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Mark Begin
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Peter Borden, Jr.
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