2007 Selectboard Meeting Minutes
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 18, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, Dave Colton, Greg Martin, Carl Oertel, Caleb Hawley, Martha Beyersdorf
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
Pittsfield Volunteer Fire Department – re: request for funding for new fire truck
Tim Pratt – re: snowmobiling on Liberty Hill
Correspondence
VT Dept. of Taxes – re: results of 2007 Equalization Study
Rutland County Sheriff’s Department – re: November citation report
Rutland County Sheriff’s Department – re: 2008 Contract
Rutland Superior Court – re: proposed Rutland County Budget FY 2008-9
TRORC – re: Minutes of October 24, 2007 meeting
Green Mountain Economic Development Corp – re: Thank You
VLCT – re: 2008 Legislative Luncheon for law enforcement
VLCT – re: VLCT News December 2007
Schindler Elevator Corporation – re: service partnership
Kulig & Sullivan, P.C. – re: Town Representation
Old Business
Planning Commission – re: Development Bylaw
VTrans – re: Ancient Roads Survey
Town Roads/Highways – re: Partridge Row vs Road
Town Office – re: computer equipment
New Business
Town Report – re: Selectboard Statement
Notice of Violation of Pittsfield Flood Hazard Regulations #04-07 – re: Joseph and Patricia Fuster
Budget
Cemetery
Highway
General Fund
Other Business
Building Maintenance – re: light panel in Town Clerk’s Office
Septic Officer – re: responsibility vs new State regulations
Listers – re: request for legal review of Reappraisal Contract
Selectboard Secretary – re: additional pay for meeting
Adjourn
Mark called the meeting to order at 5:55pm. The Minutes of the December 4, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
December 18, 2007
Guests and Committee Reports
Pittsfield Volunteer Fire Department – re: request for funding for new fire truck. Dave Colton said that the organization would like to replace the current pickup, which is thirty years old, with a newer vehicle. They would like to buy a one-ton, four-wheel drive, dual wheel vehicle with a service body and ladder rack. Their target number is $45,000.00. Dave said that the department can put $20,000.00 towards the vehicle and would like to place a line item in the Warning for Town Meeting for a sum not to exceed $25,000.00. He said that they would sell the older vehicle with a sealed bid. It has 2,800 miles and several parties have expressed an interest in purchasing it when the time comes. Discussion. The Board agreed to add the line item and Dave will write up a draft and forward it to Patty. Those present were thanked for coming and explaining their request to the Board.
Tim Pratt – re: snowmobiling on Liberty Hill. Tim was not present. The Secretary was asked to write him a letter inviting him to a future meeting to explain his concern.
Correspondence
VT Dept. of Taxes – re: results of 2007 Equalization Study. Martha explained that the Listers would review the study and see if a Petition for Redetermination of the CLA and COD would be needed this year. Effective January 1, 2008 the Coefficient of Dispersion (COD) is 24.69% compared to 22.37% in 2007. The Common Level of Appraisal for 2008 is 77.56% compared to 84.25% in 2007. The COD is a measure of the uniformity of appraisal for all properties in the Grand List. It measures the average deviation from market value of sold properties from the average town-wide level of appraisal. The higher the COD, the greater the disparity in how properties are assessed in the town. The CLA provides a town comparison of the listed value to the estimate of fair market value. The Listers are currently reviewing a contract for reappraisal. Once approved by the Selectboard, the company contracted by the Town will begin this process in 2008.
Rutland County Sheriff’s Department – re: November citation report. There were no incidents reported. This will be kept on file at the Town Clerk’s Office.
Rutland County Sheriff’s Department – re: 2008 Contract. This was tabled to the next meeting.
Rutland Superior Court – re: proposed Rutland County Budget FY 2008-09. (See Budget – General Fund)
TRORC – re: Minutes of October 24, 2007 meeting. No action taken by the Board.
Green Mountain Economic Development Corp – re: Thank You. This thank you is for the Town’s contribution and support in 2007. No action taken by the Board.
VLCT – re: 2008 Legislative Luncheon for law enforcement. The Vermont Association of Chiefs of Police sponsors this luncheon. No action taken by the Board.
VLCT – re: VLCT News December 2007. No action taken by the Board.
Schindler Elevator Corporation – re: service partnership. This company is in the process of developing the Vermont service market for Schindler Elevator. Patty explained that there has only been one company authorized to obtain parts and provide service for the Concord Elevator in the Town Hall. Discussion. The Secretary was asked to send them a letter to see if they can provide parts and service for the Town’s elevator.
Kulig & Sullivan, P.C. – re: Town Representation. This letter is in response to the Town’s letter inquiring if Attorney Chris Sullivan would be interested in providing representation to the Town in future legal matters. Attorney Sullivan said that it would be a pleasure to represent the Town and would be willing to meet with the board to discuss this. The Secretary was asked to invite him to a future meeting.
Pittsfield Selectboard Minutes page 3
December 18, 2007
Old Business
Planning Commission – re: Development Bylaw. The public hearing presented by the Selectboard will be held on January 24, 2007. It will be warned in the newspaper on January 2nd. Copies of the Bylaws are available in the Town Clerk’s Office for those who would like to review them in preparation for the hearing.
VTrans – re: Ancient Roads Survey. Sarah Gray prepared and mailed in the survey. A copy of the survey will be kept on file at the Town Clerk’s Office.
Town Roads/Highways – re: Partridge Row vs Road. An email from a property owner, which was received on December 3rd but not read until after the December 4th meeting, expressed their request that the road be changed to Row. Discussion. The Board felt that their decision based on discussion at the December 4th meeting should be upheld. The road name will be kept as Partridge Road.
Town Office – re: computer equipment. Patty said that she contacted Becky Donnet, who said that she could purge the hard drives, however there is no way to guarantee that data cannot be retrieved. She estimated three hours for a total of $114.00 to do the job. Discussion. It was felt that it would be best to remove the hard drive and then donate them. Stockbridge School had been suggested as a possible place to donate them. They would have the necessary licenses for software. Patty will call them to see if they are interested. She will also explain that they would need to have new hard drives installed. A new hard drive would cost between $75-80.00.
New Business
Town Report – re: Selectboard Statement. Patty passed out copies of the statement prepared by Suana. Discussion. It was reviewed and several changes were made. The time line for the Development Bylaw Hearing was discussed.
Notice of Violation of Pittsfield Flood Hazard Regulations #04-07 – re: Joseph and Patricia Fuster. This is a copy of the Notice prepared and sent to the Fusters by Sarah Gray, Administrative Officer of the Pittsfield Zoning Board. In the Notice she indicates that the violation concerns the bridge constructed across the Tweed River. She had determined that a portion of the bridge and its foundation are located within the designated Floodway of the Tweed River contrary to the provision of the Flood Hazard Regulations which she notes. She gives them seven days from receipt of this certified letter to cure the violation. Failure within that period may result in the Town bringing enforcement action as provided by State Statute. The Fusters are entitled to appeal this Notice and have the appeal heard by the Zoning Board of Adjustment. This Notice is for the Board’s information and no action is necessary by the Selectboard. It will be kept on file at the Town Clerk’s Office.
Budget
Cemetery
Income
Dividends – increase to $600.00
Expense
Tree Removal – increase to $200.00
Hired Equipment – increase to $400.00
Wages – increase to $3,600.00
Highway
Road Commissioner George Deblon provided an explanation of his proposed increases in his 2008 budget. Fuel has had the biggest impact on the price of everything from culverts, gravel, sand, lubricants, and parts. The equipment is getting older and tires and repairs are needed for all the vehicles. He also cites unexpected occurrences such as last spring’s washouts and tree damage.
Pittsfield Selectboard Minutes page 4
December 18, 2007
Income
Interest – decrease to $250.00
Expense
Fuel (Diesel) – increase to $7,500.00
(Lubricants) – increase to $450.00
Hired Equipment (Rochester Road Maintenance) – decrease to $2,000.00
Material (Gravel) – decrease to $14,000.00
Garage Supplies – decrease to $500.00
Employee Benefits (Medical Insurance) – increase to $6,277.00
Repair (International 4900) – increase to $3,000.00
(Ford F-450) – increase to $3,000.00
(Loader) – increase to $3,000.00
(Grader) – increase to $3,000.00
(Rake) – increase to $250.00
(Chainsaw) – increase to $75.00
(Sander – Swenson) – increase to $1,500.00
(Sander – Torwell) – increase to $200.00
The Board had some concerns regarding a few issues and asked Patty to invite George to the next meeting to clarify and answer questions from the Board regarding them. The Board also discussed speed bumps and where they should be within the budget outline.
General Fund
Income
Dogs (Licenses) – decrease to $350.00
Liquor Licenses – decrease to $280.00
Fax – decrease to $30.00
Road Fines – decrease to $1,200.00
Expense
Other Taxes (Rutland County Tax) – increase to $9,696.00 (estimated)
Bonds & Insurance (VLCT Insurance Package) – increase to $11,483.00
Dues and Contributions (VLCT) – increase to $850.00
(VT Clerk & Treasurers Assoc.) – increase to $40.00
(Quin Town Seniors) – increase to $1.901.10
(VT Assessors & Listers Assoc.) – increase to $15.00
(VT Trails & Greenways) – Before considering their request, Patty was asked to see if there was any involvement with the Town of Pittsfield
Other Services (Advertising) – decrease to $1,600.00
Misc. Services (Box Rent) – increase to $40.00
Maintenance (Band Stand) – decrease to $500.00
(Sand Shed) – decrease to $2,700.00
Utilities – Garage (Phone) – increase to $700.00
(LP Gas) – increase to $3,000.00
Utilities – Street Lights – increase to $2,800.00
Parks & Grounds (Labor) – increase to $2,300.00
(Fuel) – increase to $240.00
(Hired Equipment) – increase to $300.00
(New Equipment) – decrease to $250.00
Budget Disbursements (Parks & Grounds Equipment Fund) – Increase to $300.00
This is a new category and the Board felt it was time to start putting some money into this fund for future equipment purchases.
Pittsfield Selectboard Minutes page 5
December 18, 2007
Other Business
Building Maintenance – re: light panel in Town Clerk’s Office. The ceiling tile holding the light over the landing near the bottom of the stairs is loose and may pose a hazard. Peter inspected it and will have it repaired.
Septic Officer – re: responsibility vs new State regulations. Patty and Martha explained to the Board that some septic issues have come up since the new septic rules took over on July 1, 2007 and it is unclear how some of them should be handled. In addition, since all permits are now being issued by the State, there is no remuneration for the position of Septic Officer anymore. Discussion. Martha was asked to contact Terry Shearer and Sandra Conant in the Springfield Office and invite them to a future meeting to discuss this matter.
Listers – re: request for legal review of Reappraisal Contract. Martha said that the Listers would like to have the contract reviewed by the Town’s attorney before presenting it to the Board for their review and approval. Discussion. Martha was asked to contact Attorney Chris Sullivan and see what his fee would be for this and what his turnaround time would be.
Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 8:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 8, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 8, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 4, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Henry Hotchkiss, Arnold Johnson
AGENDA: Call to Order
Approve Minutes
a. November 6, 2007 Regular Meeting
b. November 20, 2007 Regular Meeting
Guests and Committee Reports
a. Henry Hotchkiss – re: Building Committee update
Correspondence
a. VTrans – re: Ancient Roads Survey
b. Timberline Events – re: request to use parking lot
c. VT Trails & Greenways Council – re: budget request
d. VT Agency of Natural Resources – re: Water Quality Certification
e. The Trust for Public Land – re: Fall 2007 newsletter
f. Lorman Education Services – re: Conservation Easements and More in Vermont seminar
g. Don Flynn – re: article in 100 North column
Old Business
a. Town Roads/Highways – re: Partridge Row vs Road
b. Clear River Tavern – re: Outside Consumption Permit
c. Town Attorney – re: future representation
New Business
a. Planning Commission – re: Development Bylaw
b. Selectboard – re: meeting schedule for December and January
c. Town Report/Town Meeting – re: timeline
Other Business
a. Town Office – re: computer equipment
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the November 6, 2007 Regular Meeting and November 20, 2007 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Henry Hotchkiss – re: Building Committee update. Henry said that the Committee has narrowed the proposals down to two plans. The first includes a new 1600 sq.’ building behind the present building and with minimal maintenance to the present building. The second plan entails a new building in place of the present building. This building would house a 1600 sq.’ Town Clerk’s Office with 800 sq.’ for other purposes. This plan would be more economical and would be built using standard measurements. The Committee is awaiting costs for both plans from the architect. Henry added that building costs seem to be stabilizing and they are trying to schedule a meeting with the architect for the near future. The
Pittsfield Selectboard Minutes page 2
December 4, 2007
questionnaire was discussed and it was hoped to have it in the mail in late January/early February so that results could be made public at Town Meeting.
Correspondence
a. VTrans – re: Ancient Roads Survey. This survey is related to Act 178 and “ancient roads.” This survey is the same as the November 2006 survey. The deadline for completing this is December 21st. This survey will be forwarded to Sarah Gray for completion.
b. Timberline Events – re: request to use parking lot. The 3rd Annual Green Mountain Relay is scheduled for June 22, 2008. They are requesting the use of the Town Garage parking area as an exchange area. The Board approved their request and the Secretary will send a response to them.
c. VT Trails & Greenways Council – re: budget request. This organization is requesting an appropriation of $20.00 in the Town’s budget. This organization serves as a voice for recreation, trails and conservation issues throughout the State. Membership is comprised of a variety of outdoor groups. This request will be included in budget preparation.
d. VT Agency of Natural Resources – re: Water Quality Certification. This document pertains to the US Army Corps of Engineers and certification by the State of Vermont for General Permit #NAE-2007-24. This appeared to be for information only and no action was required of the Board.
e. The Trust for Public Land – re: Fall 2007 newsletter. No action taken.
f. Lorman Education Services – re: Conservation Easements and More in Vermont seminar. This seminar will be held on January 30, 2008 in South Burlington and will cover various topics pertaining to property easements. No action taken.
g. Don Flynn – re: article in 100 North column. The article of concern to Don appeared in The November 22-28 issue of The Mountain Times and pertained to the former Amee farm and plans for it’s future. Don’s concern was whether Act 250 should be involved as the article implied a commercial venture. Discussion. The Board felt that there was no action for them to take at this time.
Old Business
a. Town Roads/Highways – re: Partridge Row vs Road. E-911 Coordinator Don Flynn responded with an email explaining his findings regarding the change in the road name. He said that no concerns were raised as a result of the implementation of the 911 program (including notification, tax bills, etc). Therefore he assumes that the name will not be changed without agreement from all the residents on the road. Patty said that she only received one response in reply to the letter the Secretary was asked to send out after the last meeting. Discussion. The Board asked the Secretary to notify the property owners that the road name will remain “Partridge Road.”
b. Clear River Tavern – re: Outside Consumption Permit. Discussion. The Board decided to table this matter until a future date.
c. Town Attorney – re: future representation. Suana said that she contacted VLCT and felt that their recommendation was not suitable for the Town. Attorney Chris Sullivan has done business on the Town’s behalf in the past and it was agreed that he would be a good choice regarding matters in the future if he were willing to work with the Town. The Secretary was asked to send a letter to him asking if he would be willing to take on future issues with the Town.
New Business
a. Planning Commission – re: Development Bylaw. Arnold Johnson was introduced as the new chairperson of the Commission. The Pittsfield Planning Commission has held a public hearing regarding the Development Bylaw and has made changes to the context and map as
Pittsfield Selectboard Minutes page 3
a result. It is now presented to the Selectboard for their public hearing. Discussion. It was decided to hold the public hearing on January 24, 2008 at 7:00pm with the public vote to be held on Town Meeting Day. Suana said she would see if Kevin Geiger from TRORC were available to attend the hearing to answer any questions.
b. Selectboard – re: meeting schedule for December and January. Suana said that she would be unable to attend the December 18th meeting. She also noted that since January 1st is the first Tuesday of the month, that the meetings should be moved to the 8th and 22nd. Mark and Peter agreed. The Secretary will post Warnings regarding the January meetings.
c. Town Report/Town Meeting – re: timeline. Patty reviewed the timeline. Patty said that one of the duties of Town Auditor is the preparation of Town Report. This year the Auditors will take over more of the responsibility. Patty said that the Town Clerk’s Office would work with them in the transition of the process. The Secretary will send out letters to the various boards and organizations requesting annual reports, financial records, etc. This year reports can be emailed directly to the Town Clerk.
Other Business
a. Town Office – re: computer equipment. The new computers have been installed and are operational. Discussion of disposal of the old computers. Patty said that they would need to have all information purged from the hard drive. She will contact various people regarding the cost. The Board agreed to sell Patty the older printer at a reduced cost.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 18, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 18, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 20, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VLCT Health Trust – re: New Vision Plan
b. TRORC – re: Policy on Regional Plan preparation and adoption
c. VT Emergency Management – re: Pre-Disaster Mitigation FY08 grant competition
d. VLCT – re: Voluntary Life Insurance Program
e. Bankruptcy Services LLC – re: American Home Mortgage
f. TRORC – re: Pre-Disaster Mitigation Plans
Old Business
a. Clear River Tavern – re: Outside Consumption Permit
b. Town Roads/Highways – re: Partridge Row vs Road
New Business
a. Permit for Driveway Construction – re: Littlehales at 220 Emerson Way
b. Town Roads/Highways – re: parking concern on Liberty Hill Road
c. Town Attorney – re: future representation
d. Town Office Building/Town Hall – re: water problem on October 27th
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the November 6, 2007 meeting were not approved, as there was not a quorum from that meeting in attendance. This will be added to the next meeting’s agenda.
Correspondence
a. VLCT Health Trust – re: New Vision Plan. This plan will be effective January 1, 2008 and is available to all member municipalities on a packaged or voluntary basis. This information will be forwarded to George Deblon, a covered Town employee.
b. TRORC – re: Policy on Regional Plan preparation and adoption. Two Rivers adopted a new regional plan on May 30, 2007 replacing one adopted in 2003. This information explains the process and criteria. No action taken by the Board.
c. VT Emergency Management – re: Pre-Disaster Mitigation FY08 grant competition. This email announces the opening of the grant competition and explains the grant. No action taken by the Board.
d. VLCT – re: Voluntary Life Insurance Program. This email explains the program and who to contact for further information. This will also be forwarded to George Deblon.
e. Bankruptcy Services LLC – re: American Home Mortgage. No action taken by the Board.
f. TRORC – re: Pre-Disaster Mitigation Plans. Suana explained that the plan adopted by the Town was never approved by FEMA and now needs to be re-written in a format that will be approved. Two Rivers requests that the Selectboard Chair sign a commitment letter stating that the Town of Pittsfield wishes TRORC to draft a pre-disaster mitigation plan for the Town. The Town will subsequently review drafts, supply TRORC with comments and provide access
Pittsfield Selectboard Minutes page 2
November 20, 2007
as needed to further the project. Suana signed the form, which will be returned to Kevin Geiger at Two Rivers.
Old Business
a. Clear River Tavern – re: Outside Consumption Permit. This permit was discussed. The Board decided to have Robert Salmeri come to the next meeting with a new permit application and explain exactly what his plans are for various venues at the Tavern.
b. Town Roads/Highways – re: Partridge Row vs Road. Martha said that Don Flynn told her that the change appears to have occurred when the GPS people were working on the E911 mapping. The Board asked the Secretary to send letters to the property owners affected and ask for their input with a deadline of December 4th. At that time the road name will be discussed and a decision made.
New Business
a. Permit for Driveway Construction – re: Littlehales at 220 Emerson Way. The proposed driveway relocation would be with an entrance further up Liberty Hill Road. Road Commissioner George Deblon has reviewed the site and sees no problem with this change. The Board approved the permit. E-911 Coordinator Don Flynn will be notified as this may affect the Littlehales' address.
b. Town Roads/Highways – re: parking concern on Liberty Hill Road. Concern was expressed by a local resident that the vehicles parked near the Canam Steel property reconstruction site were causing a potential problem with vision and safety. Discussion. Suana said she would contact Road Commissioner George Deblon and discuss this with him and ask him to assess the problem.
c. Town Attorney – re: future representation. Discussion of the recent issue with Attorney M.B. Neisner. The only two pending issues were the Turnbull suit and the TH15 issues. It was felt that a new attorney should handle any new issues. Suana said that she would contact VLCT to see if they have a list of area attorneys that have experience with Municipal law.
d. Town Office Building/Town Hall – re: water problem on October 27th. Discussion. It was decided to wait until the next rainstorm and Peter will check on the buildings at that time.
The meeting adjourned at 6:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 6, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Scott Warren
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Scott Warren – re: First Response vehicle update
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1439 application receipt for Christopher Kalil
b. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1439 for Christopher Kalil
c. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1439 for Christopher Kalil
d. US Dept. of Agriculture Rural Development – re: Community Facility Loan and Grant Program Funding
e. VT Ski Areas Association – re: VSAA Reports Fall 2007
f. VT Office of the State Auditor – re: Grants Management Workshop
g. White River Partnership – re: 2007 Annual Meeting
h. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 Donovan & Mary Fischer
i. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1428 for Donovan & Mary Fischer
j. Access New England – re: Access New England Fall 2007
k. VT Emergency Management – re: VT Municipal Advisory Commission: Grants Management Workshop
l. VT Enhanced 911 Board – re: updating issues
m. DuBois & King, Inc. – re: description of services
n. SVE Associates – re: description of services
o. VLCT – re: Health Trust Year in Review
p. VT Agency of Natural Resources – re: Vermont Country Inn pond, Wetland Project #2007-479
q. Rutland County Sheriff’s Department – re: September citation report
r. VT Dept. of Taxes – re: Order to Reappraise
s. VT Coalition of Municipalities – re: 11th Annual Coalition Statewide Meeting
t. Wayne Symon – re: Notice of Violation of Pittsfield Flood Hazard Regulations #03-07
u. Multi-State Information Sharing & Analysis Center – re: computer security awareness
Old Business
a. Road Commissioner job description – re: review and approve
b. Reappraisal – re: update from Listers
New Business
a. Town Roads/Highways – re: sign damage
b. Citizen Concern/Complaint – re: Partridge Row vs Partridge Road
Pittsfield Selectboard Minutes page 2
November 6, 2007
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the October 23, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Scott Warren – re: First Response vehicle update. Scott said that Ted Green Ford made repairs to the vehicle and the cost was less than expected. He said that they felt that the Squad may be able to get another year or two from the vehicle before it needs replacing. It was suggested that this be considered in budgeting for 2009. Mark suggested having the undercarriage oiled to retard rust on the frame. Scott said he would take care of that.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1439 application receipt for Christopher Kalil. This project consists of the construction of a 3-bedroom single family residence on a 1.74-acre lot located on Trillium Hill Road. This letter acknowledges the receipt of the application and fee. It will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1439 for Christopher Kalil. This project is described as the construction of a 3-bedroom single family residence with onsite well and wastewater disposal system on a 1.74-acre lot. This will be kept on file at the Town Clerk’s Office.
c. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1439 for Christopher Kalil. This project as described above is approved under the requirements of the regulations and with conditions. This will be kept on file at the Town Clerk’s Office.
d. US Dept. of Agriculture Rural Development – re: Community Facility Loan and Grant Program Funding. Eligible applicants are non-profit organizations including municipal entities and eligible uses include purchasing equipment, repairs and/or upgrades to existing buildings, and the purchase and/or construction of buildings. This information will be forwarded to Building Committee Chair, Henry Hotchkiss.
e. VT Ski Areas Association – re: VSAA Reports Fall 2007. No action taken on this publication
f. VT Office of the State Auditor – re: Grants Management Workshop. This workshop is co-sponsored by the Vermont Municipal Advisory Commission and will be held on December 5th at VTC in Randolph. This will be forwarded to Building Committee Chair, Henry Hotchkiss.
g. White River Partnership – re: 2007 Annual Meeting. The annual meeting was held on November 3rd. No action taken.
h. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 Donovan & Mary Fischer. This project consists of developing a 1.39-acre lot with a 3-bedroom single family residence. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1428 for Donovan & Mary Fischer. This project consists of the construction of one single-family residence on an existing 1.39-acre parcel located on 390 Tozier Hill Road and is approved under the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. Access New England – re: Access New England Fall 2007. This publication highlights The ADA, State Codes and Universal Design: Untangling the Confusion. It will be forwarded to Henry Hotchkiss.
k. VT Emergency Management – re: VT Municipal Advisory Commission: Grants Management Workshop. This email from Christine Brown, Grants Specialist, encourages attendance at the Grants Management Workshop on December 5th. (see Correspondence (f))
Pittsfield Selectboard Minutes page 3
November 6, 2007
l. VT Enhanced 911 Board – re: updating issues. This correspondence is a reminder to municipalities of their obligations regarding E-911. This will be forwarded to E-911 Coordinator, Donald Flynn.
m. DuBois & King, Inc. – re: description of services. This company is a multi-discipline engineering firm. This will be forwarded to Building Committee Chair, Henry Hotchkiss.
n. SVE Associates – re: description of services. These services include engineering, planning, landscape architecture and surveying. This postcard will be forwarded to Building Committee Chair, Henry Hotchkiss.
o. VLCT – re: Health Trust Year in Review. This correspondence reviews what has taken place over the last year. It is also an invitation to attend the Health Trust Annual Meeting on November 16th in Montpelier. No action taken.
p. VT Agency of Natural Resources – re: Vermont Country Inn pond, Wetland Project #2007-479. This letter summarizes the conversation held during a site visit to the proposed pond site across from the Vermont Country Inn. As the proposed site for the pond is in a wetland, a Conditional Use Determination will need to be obtained. This will be kept on file at the Town Clerk’s Office.
q. Rutland County Sheriff’s Department – re: September citation report. In September there were 18 traffic citations and 5 traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
r. VT Dept. of Taxes – re: Order to Reappraise. Vermont law requires that a municipality maintain its education grand list at a common level of appraisal (CLA) that is at or above 80% and a coefficient of dispersion (COD) that is at or below 20%. It was determined that the CLA and/or the COD in Pittsfield were outside these acceptable parameters and therefore an order to reappraise is being issued. The municipality is required to respond to this order within 30 days. This will be forwarded to the Board of Listers for action.
s. VT Coalition of Municipalities – re: 11th Annual Coalition Statewide Meeting. This meeting will be held on November 14th in Rutland. No action taken.
t. Wayne Symon – re: Notice of Violation of Pittsfield Flood Hazard Regulations #03-07. This is a copy of the notice sent by Sarah Gray, Town Administrative Officer regarding construction/excavation taking place on property off of Parmenter Place. This will be kept on file at the Town Clerk’s Office.
u. Multi-State Information Sharing & Analysis Center – re: computer security awareness. This packet of information is part of an overall educational effort, which seeks to enhance state and local government cyber security preparedness. It includes booklets covering a variety of issues. No action taken.
Old Business
a. Road Commissioner job description – re: review and approve. Mark and Peter reviewed the changes made at the last meeting and approved it with their signatures. This will be recorded by the Town Clerk with a copy forwarded to Road Commissioner George Deblon.
b. Reappraisal – re: update from Listers. Martha said that the Listers have completed their interviews and made their selection. They are currently waiting for a contract, which they will review and forward to the Selectboard.
New Business
a. Town Roads/Highways – re: sign damage. Vandalism of Town road signs had occurred recently. The vandals were caught and the signs replaced. As the parties were renting property from Wise Vacation Rentals, the Town has been informed that any bills related to this matter should be forwarded to Wise for payment.
Pittsfield Selectboard Minutes page 4
November 6, 2007
b. Citizen Concern/Complaint – re: Partridge Row vs Partridge Road. A property owner on this road has asked that the road name be changed to the original Partridge Row as their deeds and other documents are noted as such. It is not clear when the change was made from Row to Road. The Secretary was asked to send a letter to E-911 Coordinator Donald Flynn asking that he review this and respond.
The meeting adjourned at 6:15pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 20, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 20, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 23, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., George Deblon, Sarah Gray, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Flood Hazard Violation – Wayne Symon
b. George Deblon – re: spending limits
c. Scott Warren – re: First Response vehicle
Correspondence
a. Andy Weinberg – re: 2008 Race Schedule – needs approval
b. VT Housing & Conservation Board – re: Towards a Shared Vision conference
c. TRORC – re: seminar related to change in septic and water regulations
d. TRORC – re: Minutes of September 25, 2007 meeting
e. VT Agency of Natural Resources – re: Reissuance of VT General Permit #NAE-2007-24
f. VT Agency of Natural Resources – re: UST Closure – Loewy Residence
g. TRORC – re: FY09 Dues
h. VT Agency of Natural Resources – re: Application WW-3-1428 Donovan & Mary Fischer
i. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 – Donovan & Mary Fischer
j. Timberline Events – re: Pittsfield GMR
k. VLCT – re: Municipal Budgeting and Financial Management seminar
Old Business
a. Road Commissioner – re: job description update
b. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive
c. Computers – re: proposal for HAVA Grant money
d. Sheriff Benard – re: ticketing and ordinance changes
Other Business
a. Selectboard Meeting – re: schedule
b. Garofalo trash pickup – re: update
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Courtney Desena
d. Town Property – re: Sand Shed painting estimate
Adjourn
Suana called the meeting to order at 6:03pm. The Minutes of the October 9, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 23, 2007
Guests and Committee Reports
a. Sarah Gray – re: Flood Hazard Violation – Wayne Symon. Sarah said that concerns had been expressed to her regarding construction taking place on the Symon property on Parmenter Place and its proximity to the river. She said that she met with contractor Chris Johnson and two representatives from the State at the site. Sarah described what she saw and what Chris had done regarding excavation and relocation and/or placement of fill that was within the designated floodway of the Tweed River. Sarah said that the State would follow up as to whether a permit is needed. In the meantime she prepared a Notice of Violation of Pittsfield Flood Hazard Regulations #03-07 to send to Wayne Symon,
b. George Deblon – re: spending limits. George expressed concern about the letter he recently received from the Board regarding spending caps. He thought the Board might have issues with how he performs his job. The Board assured him that he was doing a good job and they had no ill concerns. It was explained that the spending cap only pertained to amounts over $500 beyond what was budgeted for an item. George said that he had misunderstood. Suana asked if George would be willing to attend Selectboard meetings every three months and update the Board on how things are going. George agreed to attend.
c. Scott Warren – re: First Response vehicle. Scott said that he took the First Response vehicle to Ted Greens for some repair work and felt that there were some issues he would like to bring to the Board’s attention. The minimum cost for the immediate repairs is $2000.00 and he felt that there might be more substantial repair costs in the future, as the vehicle is 18 years old. He wondered if the Board would consider the purchase of a newer vehicle. He said that Greens had suggested to him a 4WD pickup truck with a cap with compartments. Discussion. It was felt that a pickup truck would not be the best choice as there would be no heat in the compartments. Scott agreed. The Board asked Scott to have the immediate repairs done and to also obtain some prices for a new “used” vehicle to present to the Board before January when budgeting is addressed. The item would then be Warned for Town Meeting in March.
Correspondence
a. Andy Weinberg – re: 2008 Race Schedule – needs approval. The schedule was reviewed at the October 9th meeting and no action was taken at that time. It was brought to the Board’s attention at this meeting that he needed the approval of the Town for the use of Town roads for two of the races. The Board approved his request and the Secretary will forward this to him.
b. VT Housing & Conservation Board – re: Towards a Shared Vision conference. This conference will be held November 6th. It focuses on challenges for the next decade in communities. No action taken.
c. TRORC – re: seminar related to change in septic and water regulations. The VT Dept. of Environmental Conservation will be presenting this seminar on what authority Towns have after the July 1, 2007 date for implementing statewide jurisdiction over septic and water. They will focus on what Towns can and cannot do at the local level, recent revisions to the Rules, and statutory revisions that took effect in May. Five seminars will be held with two locally in Springfield (10/25) and Berlin (10/29). No action taken.
d. TRORC – re: Minutes of September 25, 2007 meeting. No action taken.
e. VT Agency of Natural Resources – re: Reissuance of VT General Permit #NAE-2007-24. The Public Notice and Fact Sheet has been posted. No further action.
f. VT Agency of Natural Resources – re: UST Closure – Loewy Residence. This report relates to the recent removal of a 550-gallon underground storage tank (UST) from the property. Based on the report and the fact that leakage was noted, recommendations were made to the property owners regarding this issue. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
October 23, 2007
g. TRORC – re: FY09 Dues. Dues for the Town of Pittsfield for next year will be $472.00, exactly the same has it has been in past years. This will be returned to Patty and brought up during the upcoming budget meetings.
h. VT Agency of Natural Resources – re: Application WW-3-1428 Donovan & Mary Fischer. The application for the development of a 1.39-acre lot with a 3-bedroom house located at 390 Tozier Hill Road has been received and begins its review process. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 – Donovan & Mary Fischer. This project to develop a 1.39-acre lot with a 3-bedroom house with on-site drilled well and wastewater disposal system will be kept on file at the Town Clerk’s Office.
j. Timberline Events – re: Pittsfield GMR. The race director thanked the Board for their approval and will keep the Town updates as things progress.
k. VLCT – re: Municipal Budgeting and Financial Management seminar. This seminar will be held on November 15th. No action taken.
Old Business
a. Road Commissioner – re: job description update. The Board re-read the section being changed and felt that the second sentence of the section entitled “Responsibilities and Supervisory Regulations” should be reworded to say, “All expenditures in excess of $500.00 over budget must be pre-approved by the Select Board.” This will be forwarded to Patty for updating.
b. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive. This was discussed and approved at the October 9th meeting but not signed by the Board. It was signed and will be kept on file at the Town Clerk’s Office.
c. Computers – re: proposal for HAVA Grant money. Patty provided copies of the proposal prepared by Synecology for new computers. The Clerk computer cost of $1800.00 is fully paid for by the HAVA Grant from the VT Secretary of State’s Office. The Asst. Clerk’s computer station, set-up fees and software come to $1480.00 and can be paid for from the GF budget. The detailed information was reviewed and discussed. Suana made a motion, seconded by Peter to approve the proposal. The Board approved the project and the 50% deposit needed for the purchase of the hardware.
d. Sheriff Benard – re: ticketing and ordinance changes. Sheriff Benard was unable to attend tonight’s meeting and will be invited to either the November 6th or 20th meetings.
Other Business
a. Selectboard Meeting – re: schedule. Suana said she will be unable to attend the November 6th meeting and Mark said he would be away on November 20th. Discussion of notifying Suana if a member is unable to attend a meeting, so that if two members cannot attend, the meeting can be rescheduled. No action taken.
b. Garofalo trash pickup – re: update. Mark said that he met with Jon Benson and the Garofalos and Jon said he would try and pick up their trash at their residence on Butternut Lane. If there are occasions that he cannot do so (ex. unplowed snow, etc), he won’t. All parties were in agreement.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Courtney Desena. Mark and Peter met on October 17, 2007 to address this request. The event was scheduled for October 20th at Riverside Farm. It was approved by Mark and Peter and is noted in these Minutes.
d. Town Property – re: Sand Shed painting estimate. This estimate is for $2500.00 and work can begin early November 2007. This will be forwarded to Patty for discussion during budget meetings.
Pittsfield Selectboard Minutes page 4
October 23, 2007
The meeting adjourned at 7:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 6, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 9, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Marion Abrams, Robert Salmeri, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. August 21, 2007 Special Meeting
b. September 4, 2007 Regular Meeting
Guests and Committee Reports
a. Marion Abrams – re: after school program
b. Robert Salmeri – re: Clear River Tavern
Correspondence
a. VT Agency of Natural Resources – re: #WW-3-1375 Wastewater System & Potable Water Supply Permit - Scott Harvey - 115 Graysville Drive
b. VT Agency of Natural Resources – re: #WW-3-1375 Revised – Scott Harvey
c. Culvert Rehabilitation Services – re: introduction to services
d. White River Partnership – re: Currents Fall 2007
e. Mark R. McManus, Architect – re: Proposed Town Office Study
f. SVE Associates – re: Donovan & Mary Fischer property – 390 Tozier Hill Road
g. VT Agency of Natural Resources – re: #WW-3-1400 Jeff MacLaughlin denial – 250 Timberline Drive
h. TRORC – re: Petroleum Sites Redevelopment Program
i. VT Department of Taxes – re: Digital Orthophotography Quadrangles
j. TRORC – re: Minutes of June 27, 2007 Annual Meeting
k. Rutland County Women’s Network & Shelter – re: Annual Report 2008
l. WRVA – re: notification of road closings
m. Richard Garofalo & Paulette Pagnotta – re: Town Trash Pickup
n. Pierce Hall Community Center Committee – re: reaffirmation letter
o. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1408, Patrick and Susan Nicholls – 469 Hawk Mountain Road
p. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1401, Canam Steel Corporation – Liberty Hill Road
q. VT Judicial Bureau – re: Report of Collection – Town Detail 8/01-31/07
r. NeighborWorks of Western Vermont – re: Availability of Affordable Homeowner Rehabilitation Loans
s. Rutland County Sheriff’s Department – re: August citation report
t. VT Agency of Natural Resources – re: #WW-3-1400 Wastewater System & Potable Water Supply Permit - Jeff MacLaughlin
u. Timberline Events – re: Green Mountain Relay 2008 update
v. Donald Flynn – re: Local Update of Census Addresses (LUCA) Program project
w. Vermont State Infrastructure Bank – re: Funding Available for Municipal Transportation Construction Projects
x. VT Agency of Natural Resources/Department of Environmental Conservation – re: Out of the Blue Summer 2007 newsletter
y. VT Agency of Natural Resources – re: #WW –3-1401 Wastewater System & Potable Water Supply Permit – Canam Steel Corporation
Pittsfield Selectboard Minutes page 2
October 9, 2007
z. U.S. Census Bureau – re: Local Update of Census Addresses (LUCA) Program
aa. Andy Weinberg – re: 2008 Race Schedule
bb. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1400 – Jeff MacLaughlan – 250 Timberline Drive
cc. VT Dept. of Environmental Conservation – re: #WW-3-1408 Patrick and Susan Nicholls – 469 Hawk Mountain Road
dd. VLCT – re: VLCT News October 2007
ee. Rutland County Sheriff’s Department – re: September Activity Report
ff. TRORC – re: Transportation Board Hearings
gg. 100 on 100 Relay – re: thank you note
hh. VT Secretary of State – re: Opinions October 2007
Old Business
a. Grants – Help America Vote Act (HAVA) money received
b. Reappraisal Bids – re: results
c. Town Funds – re: monthly review
d. Road Commissioner – re: spending limits for road work (prior approvals)
e. Town Roads/Highways – re: speed bumps
New Business
a. Liquor License – re: Maggie Entertainment Corp, d/b/a Clear River Tavern
b. Tax Appeal – re: Riverside Horse Farm LLC appealing to Superior Court
c. Tax Appeal – re: Albert and Harriet Leavitt appealing to Director Property Valuation & Review (PVR)
d. Fundraising Committee – re: raised $4,532.44 for Town Office renovation
e. VLCT – re: insurance renewal application
f. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive
g. Green Up Vermont – re: Selection of Town Coordinator
h. Resignation – re: Town Auditor John Kennedy
i. Appointment – re: Town Auditor Patricia Fuster
j. Resignation – re: Planning Commission Jerry Drugonis
k. Citizen Concern/Complaint – re: Town Office Building
Other Business
a. Town Roads/Highways – re: setback distances
b. TRORC Representative – re: Jerry Drugonis
c. Planning Commission – re: current membership update
d. Town Roads/Highways – re: traffic survey and parking ordinance
e. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 6:00pm. The Minutes of the August 21, 2007 Special Meeting was approved and signed by Mark. Peter signed them at the last meeting. The Minutes of the September 4, 2007 Regular Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 3
October 9, 2007
Guests and Committee Reports
a. Marion Abrams – re: after school program. Marion said that the Library is beginning an after school problem which will begin on October 30th. It will be held on Tuesdays from 3:30 – 5:00pm. It has been determined that because the Library is a municipal library and staffed by elected Trustees, it can be run under the Town’s insurance. She presented an informational handout outlining the program as well as other activities that will be taking place
at the Library. She asked if the Town Hall could be used if there are too many children for the library or if an activity requires more space. The Board approved. Patty said that VLCT recommended sending PACIF a letter from the Board outlining the program. The Secretary was asked to draft this and send it.
b. Robert Salmeri – re: Clear River Tavern. Robert introduced himself and said he is taking over the operation of the Clear River Tavern. Currently the tavern is undergoing renovations and when complete will have new paint, will be ADA accessible, have a 170’ deck with outdoor dining, separate entrances for the pub and the restaurant, new kitchen equipment, and refinished floors. Liquor Licenses are on the agenda under New Business. He also added that his other business is Moguls in Killington and they are active with fundraising and are willing to offer the new Clear River Tavern as a venue for groups wishing to fundraise. The Board wished him well and thanked him for coming.
Correspondence
a. VT Agency of Natural Resources – re: #WW-3-1375 Wastewater System & Potable Water Supply Permit - Scott Harvey – 115 Graysville Drive. This project consists of a building addition with an increase in design flow to an existing single family residence on an existing 3.6 acre parcel is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: #WW-3-1375 Revised – Scott Harvey. This document pertains to the same property as described in (a) but is revised to correct the plan dates in Condition #1. This will be kept on file at the Town Clerk’s Office.
c. Culvert Rehabilitation Services – re: introduction to services. This company specializes in the repair of highway culverts without disrupting traffic or damaging road services by using high-density solid wall and profile wall polyethylene pipe. This information will be forwarded to Road Commissioner George Deblon.
d. White River Partnership – re: Currents Fall 2007. No action taken.
e. Mark R. McManus, Architect – re: Proposed Town Office Study. This letter confirms that he will be doing the study of the three options the Selectboard has identified to be considered for the new town office. The Building Committee made this request. This will be kept on file at the Town Clerk’s Office.
f. SVE Associates – re: Donovan & Mary Fischer property – 390 Tozier Hill Road. Suana said that the Fischer’s came before the Planning Commission because of setback concerns at their property and with their proposed construction. The packet of material contains copies of their Wastewater System & Potable Water Supply Permit Application and related materials that were sent to Terry Shearer at the State level. This will be kept on file at the Town Clerk’s Office.
g. VT Agency of Natural Resources – re: #WW-3-1400 Jeff MacLaughlin denial – 250 Timberline Drive. This letter is a copy of a letter sent by Terry Shearer to Robert Carter, PE. The issue is that the EC-3-1585 was withdrawn and that the existing permit approval became null and void. This will be kept on file at the Town Clerk’s Office.
h. TRORC – re: Petroleum Sites Redevelopment Program. This program pertains to grants available to help public or private property owners who suspect their property may be contaminated by petroleum products. These areas are also known as Petroleum Brownfields. This information will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 4
October 9, 2007
i. VT Department of Taxes – re: Digital Orthophotography Quadrangles. DOQ’s are generated by the State to support town mapping and are provided to municipalities free of charge. Meetings will be held and representatives are encouraged to attend to learn about them and take delivery. This will be forwarded to the Listers.
j. TRORC – re: Minutes of June 27, 2007 Annual Meeting. No action taken.
k. Rutland County Women’s Network & Shelter – re: Annual Report 2008. This will be kept for next year’s Town Report preparation.
l. WRVA – re: notification of road closings. WRVA asks that member towns notify them of any road/bridge closings so that valuable time is not wasted in responding to a medical emergency. At this time there are no closures. No action taken at this time.
m. Richard Garofalo & Paulette Pagnotta – re: Town Trash Pickup. This request has been made to the Board several times in the past. Discussion. The Board asked the Secretary to send a letter to Jon Benson of Benson’s Rubbish Removal asking for a time convenient to him for a meeting with Mark to inspect the area in question.
n. Pierce Hall Community Center Committee – re: reaffirmation letter. The Committee requested a reaffirmation of the letter written in August 2004 in support of their efforts to renovate and restore Pierce Hall. Patty said that she sent the requested reply to them as approved by Suana as the Committee requested the response by September 21st.
o. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1408, Patrick and Susan Nicholls – 469 Hawk Mountain Road. This project is for the replacement of a failed septic system for an existing 3-bedroom home constructed in 1968. This will be kept on file at the Town Clerk’s Office.
p. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1401, Canam Steel Corporation – Liberty Hill Road. This project is for the replacement of an existing 3-bedroom home constructed in 1969 with a 4-bedroom house using the existing well and constructing a new wastewater system. This will be kept on file at the Town Clerk’s Office.
q. VT Judicial Bureau – re: Report of Collection – Town Detail 8/01-31/07. This report states that $81.50 was the amount due the Town from tickets issued in August. This will be kept on file at the Town Clerk’s Office.
r. NeighborWorks of Western Vermont – re: Availability of Affordable Homeowner Rehabilitation Loans. This organization has been awarded a grant from the VT Dept. of Housing and Community Affairs totaling $750,000. The Residential Rehab Program is a regional revolving loan fund to assist low and moderate-income homeowners in maintaining safe, decent and affordable housing in Addison, Bennington and Rutland Counties. Suana suggested that this be posted at the Town Office.
s. Rutland County Sheriff’s Department – re: August citation report. In August there was one law incident, thirteen traffic citations, and three traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
t. VT Agency of Natural Resources – re: #WW-3-1400 Wastewater System & Potable Water Supply Permit - Jeff MacLaughlin. This project consists of the construction of one single-family residence on an existing 11.96 +/- parcel. This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
u. Timberline Events – re: Green Mountain Relay 2008 update. At this time the 3rd weekend in June seems to be the widely preferred choice. They request a response from the Board as to their approval of this date. The Secretary was asked to respond to their email.
v. Donald Flynn – re: Local Update of Census Addresses (LUCA) Program project. Don has accepted the job of the LUCA Program.
w. Vermont State Infrastructure Bank – re: Funding Available for Municipal Transportation Construction Projects. Low-interest revolving loan funds designed to finance these projects are available. This information will be forwarded to Road Commissioner George Deblon.
Pittsfield Selectboard Minutes page 5
October 9, 2007
x. VT Agency of Natural Resources/Department of Environmental Conservation – re: Out of the Blue Summer 2007 newsletter. No action taken.
y. VT Agency of Natural Resources – re: #WW –3-1401 Wastewater System & Potable Water Supply Permit – Canam Steel Corporation. This project consists of the reconstruction of an existing single family residence with an increase in the footprint of the building and an increase in the design flow on an existing parcel. This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
z. U.S. Census Bureau – re: Local Update of Census Addresses (LUCA) Program. This information will be forwarded to Don Flynn.
aa. Andy Weinberg – re: 2008 Race Schedule. This email outlines the race calendar for next year. At this time there are four races scheduled. Only two races will involve Town roads. The other two are being held on private property. The Board took no action.
bb. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1400 – Jeff MacLaughlan – 250 Timberline Drive. This sheet amends previous permit ##C-3-1585 to build one 3-bedroom home on 11.5 acres utilizing a triple trench sewage disposal in place and a deep well in place. This will be kept on file at the Town Clerk’s Office.
cc. VT Dept. of Environmental Conservation – re: #WW-3-1408 Patrick and Susan Nicholls – 469 Hawk Mountain Road. This letter acknowledges the receipt of the application to replace a failed septic at this location. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: VLCT News October 2007. No action taken by the Board.
ee. Rutland County Sheriff’s Department – re: September Activity Report. In September eighteen traffic complaints/tickets and seven written warnings were issued. This will be kept on file at the Town Clerk’s Office.
ff. TRORC – re: Transportation Board Hearings. Six hearings will be held statewide with one to be held on October 18th in White River Jct. To discuss state transportation issues and policies with the general public. No action taken by the Board.
gg. 100 on 100 Relay – re: thank you note. This note thanks the Selectboard and Town of Pittsfield for helping to make this race a success.
hh. VT Secretary of State – re: Opinions October 2007. No action taken by the Board.
Old Business
a. Grants – Help America Vote Act (HAVA) money received. Patty said that she has received the grant money to cover the upgrade of the Clerk’s computer and printer. She will also obtain a price from Synecology to upgrade the Assistant Clerk’s computer. The Board also suggested including backups, programming and tech support. Suana also suggested another person to obtain a bid from. Patty will report back at the next meeting.
b. Reappraisal Bids – re: results. Lister Chair, Martha Beyersdorf, said that three bids were received ranging from $36,750.12 to $45,500.00. Two could prepare the 2009 Grand List and one could prepare the 2010 Grand List. Martha said that the Listers had two interviews scheduled and were awaiting the third and would report to the Selectboard when one is selected and a contract prepared.
c. Town Funds – re: monthly review. Mark agreed to meet with Patty and do the review monthly.
d. Road Commissioner – re: spending limits for roadwork (prior approvals). Mark suggested setting a cap for equipment/material purchases. Discussion. The Board decided to set the cap at $500 and wording would be included in the Road Commissioner’s job description stating that “expenditures over $500.00 must be pre-approved by the Selectboard.” This would be included in the part of the description titled “Responsibilities and Supervisory Regulations.” Patty will update the job description and present it at the next Board meeting
Pittsfield Selectboard Minutes page 6
October 9, 2007
for their approval. The Secretary was asked to send George a letter informing him of this change and that a copy of the revised job description would be forwarded to him when ready.
e. Town Roads/Highways – re: speed bumps. Mark was given a catalog and said he would check out prices for speed bumps for the Village Green.
New Business
a. Liquor License – re: Maggie Entertainment Corp, d/b/a Clear River Tavern. Two were reviewed and signed by the Selectboard. One was a First Class Liquor License and the second was for an Outside Consumption Permit.
b. Tax Appeal – re: Riverside Horse Farm LLC appealing to Superior Court. Patty said that she received correspondence from Corsones and Corsones including a statement of questions. Discussion. Patty was asked to contact the Town’s attorney, M.B. Neisner, and ask him to represent the Town in this matter.
c. Tax Appeal – re: Albert and Harriet Leavitt appealing to Director Property Valuation & Review (PVR). The Tax Department has responded with a letter stating that the parties will be notified of the date and time of the hearing.
d. Fundraising Committee – re: raised $4,532.44 for Town Office renovation. The Board asked the Secretary to send Nancy Blessing, Chair, a note of thanks for their considerable time and effort in holding such a successful event.
e. VLCT – re: insurance renewal application. Patty reviewed the application with the Board members and changes were made as needed.
f. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive. This permit was reviewed by Road Commissioner George Deblon who said that he inspected the proposed driveway site and did not see any problem as long as the ditch and culvert were put in properly. The Board approved the permit.
g. Green Up Vermont – re: Selection of Town Coordinator. David Hooks served as this year’s coordinator. The Secretary said she would contact him and complete the paperwork if he agreed.
h. Resignation – re: Town Auditor John Kennedy. A letter of resignation was received and accepted.
i. Appointment – re: Town Auditor Patricia Fuster. Pat was appointed to replace John Kennedy. Her term will expire at Town Meeting 2008. The Secretary will send a Letter of Appointment.
j. Resignation – re: Planning Commission Jerry Drugonis. A letter of resignation was received and accepted.
k. Citizen Concern/Complaint – re: Town Office Building. A letter was received from Angelique Lee urging the Board to take action on the immediate maintenance needs of the Town Office Building. She presented instances of concern. Discussion. It was felt that the Town has been trying to address these same needs but due to the rejection of the bond issue, a set back has occurred and the Building Committee is now seeking a new direction. Progress is slow and there are concerns about spending too much money to fix issues, which would be dealt with in the eventual renovation. The Board asked the Secretary to send Angelique a letter thanking her for her concerns and how they will be dealt with.
Other Business
a. Town Roads/Highways – re: setback distances. Suana asked what the setback distances were on Town roads. It was agreed that most were 25’. She explained that the Planning Commission needed this information.
b. TRORC Representative – re: Jerry Drugonis. The Board felt they would like to have Jerry continue to serve in this capacity.
Pittsfield Selectboard Minutes page 7
October 9, 2007
c. Planning Commission – re: current membership update. Suana said that at this time the Commission is made up of six members. They would like to remain at that number for the time being.
d. Town Roads/Highways – re: traffic survey and parking ordinance. Suana said that the traffic survey has been completed and it was suggested by one of the Deputy Sheriff’s that if the Town had a parking ordinance, that more money could be paid to the Town instead of the State and would make things simpler for them in ticketing vehicles. Discussion. Suana said that she would contact Sheriff Benard regarding this.
e. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 23, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 23, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 4, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Henry Hotchkiss, Dick Stevens, Michael Kukola
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
a. August 7, 2007 Regular Meeting
b. August 21, 2007 Special Meeting
Guests and Committee Reports
a. Henry Hotchkiss and Dick Stevens – re: Building Committee
b. Michael Kukola – re: parking issue at the Original General Store
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1383 - Joseph Desena 3-lot subdivision (former Amee farm)
b. VT Emergency Management – re: Hazard Mitigation Grant Program
c. VLCT – re: 2007 VLCT Awards Program
d. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1375 - Scott Harvey
e. VLCT – re: 2007 Town Fair
f. U.S. Dept. of Commerce – re: 2010 Decennial Census Local Update of Census Addresses (LUCA)
g. U.S. Dept. of Agriculture/GMNF – re: Beattie Road Stewardship Project bids
h. Glenda Roach – re: praying for town
i. VT Law School – re: conference on flood hazards
j. Rutland County Sheriff’s Department – re: July citation report
k. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit – WW-3-1352 – L. Michael Hone
l. Park House – re: thank you
m. NeighborWorks of Western Vermont – re: thank you
n. Xroads Case Management Services – re: bankruptcy claim
o. VT Center for Independent Living – re: thank you
p. VT Agency of Natural Resources – re: WW-3-1401 – Canam Steel Corporation
q. VT Agency of Natural Resources – re: WW-3-1400 – Jeff MacLaughlin
r. George D. Aiken Resource Conservation & Development Council, Inc. – re: thank you
s. VT Secretary of State – re: Opinions September 2007
Old Business
a. Road Commissioner – re: spending limits for road work (prior approvals)
b. Town Property – re: bandstand update
c. Town Roads/Highways – re: speed bumps on Village Green
d. Town of Pittsfield vs Brad Turnbull – re: update
New Business
a. Town Roads/Highways – re: removal of old culverts on Hawk Mountain
b. Town Audit – re: review
c. Town Funds – re: budgeted disbursements and miscellaneous funds
Pittsfield Selectboard Minutes page 2
September 4, 2007
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – nine applications
e. Grants – re: Help America Vote Act
f. Town Policy – re: taxes and privacy
g. Planning Commission – re: public hearing September 13, 2007
Other Business
a. Town Officers – re: request for mileage
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the August 7, 2007 Regular Meeting were approved with no corrections or changes. The Minutes of the August 21, 2007 Special Meeting will be held until the next meeting as Suana was not in attendance at the meeting.
Guests and Committee Reports
a. Henry Hotchkiss and Dick Stevens – re: Building Committee. Henry said that the Committee met last Thursday although only a few members were in attendance. He said he spoke with architect Mark McManus and Mark said that he would be willing to work on the project when the Committee lets him know. Both Peter and Suana felt that it would be good to have Mark working on all phases of the project. Some preliminary designs were reviewed. The usage of the Town Office Building was discussed. Peter felt that the Town should present a secure, renovated space for the Library and Historical Societies but that those groups should be responsible for fixing them the way they would like. Dick asked for thoughts about demolishing the existing building and putting up a new one, which would house everyone. The questionnaire was also discussed. Suana thanked Henry and Dick and the rest of the Committee for their hard work.
b. Michael Kukola – re: parking issue at the Original General Store. Michael felt that safety should be the primary concern. He said he had spoken with Road Commissioner George Deblon and George agreed to the Store’s plan to paint white lines to denote parking. Michael said that the Sheriff should ticket anyone in violation. Michael also asked about sidewalks and Suana explained that this had been brought up several years ago. The Planning Commission looked into but other concerns took priority and cost was going to be excessive at the time.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1383 - Joseph Desena 3-lot subdivision (former Amee farm). This is a copy of a letter sent to Bernard X. Chenette, Jr., P.E. in Burlington, VT by Terence Shearer regarding a three-lot subdivision and existing residence relocation. Terry states that more information is needed, as there are items not included or insufficient with the submittal. This will be kept on file at the Town Clerk’s Office. (Note: this is property deeded to The Vermont Country Inn, LLC et al)
b. VT Emergency Management – re: Hazard Mitigation Grant Program. In connection with the recent declared federal disasters, all towns in Vermont are eligible to apply for this grant. It is funded through FEMA and administered by VT Emergency Management. Federal funds cover 75% and a local match covers 25%. Emergency Management Coordinator Peter Border will review this.
c. VLCT – re: 2007 VLCT Awards Program. The awards include Municipal Person of the Year, Legislative Service Award, Town Government Award, Town Citizenship Award, and Lifetime Achievement Award. Nomination forms are enclosed. No action taken.
Pittsfield Selectboard Minutes page 3
September 4, 2007
d. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1375 - Scott Harvey. This project is described as “increase one bedroom house to two bedrooms and install a wastewater disposal system to accommodate 3-bedrooms – existing on-site well.” No Act 250 permit is needed. This will be kept on file at the Town Clerk’s Office.
e. VLCT – re: 2007 Town Fair. This year it will be held on October 11, 2007 at the Champlain Valley Fairgrounds. No action taken.
f. U.S. Dept. of Commerce – re: 2010 Decennial Census Local Update of Census Addresses (LUCA). Should the Town wish to participate, several enclosed forms need completion. The Secretary was asked to send E-911 Coordinator Donald Flynn a letter asking him if he would accept this job. If he accepts, the packet of information will be forwarded to him.
g. U.S. Dept. of Agriculture/GMNF – re: Beattie Road Stewardship Project bids. This project is located in the town of Landgrove. No action taken.
h. Glenda Roach – re: praying for town. This letter from the bible study group at Blue Springs Baptist Church in Rutledge, Tennessee explains that they have been focusing on Vermont during July and they wanted the town to know that they have prayed for the leaders and people of Pittsfield. No action taken.
i. VT Law School – re: conference on flood hazards. Emergency Management Coordinator Peter Borden took this information for review.
j. Rutland County Sheriff’s Department – re: July citation report. In July there were seventeen traffic citations issued, nine traffic warnings issued and two law incidents. This report will be kept on file at the Town Clerk’s Office.
k. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit – WW-3-1352 – L. Michael Hone. This letter outlines the project site plans, profile details and specifications. This permit will be recorded and kept on file at the Town Clerk’s Office.
l. Park House – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
m. NeighborWorks of Western Vermont – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
n. Xroads Case Management Services – re: bankruptcy claim. Patty said that she has found out more about this. It deals with mortgage holding companies. She said she is keeping this available on the research table for people doing title searches.
o. VT Center for Independent Living – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
p. VT Agency of Natural Resources – re: WW-3-1401 – Canam Steel Corporation. This project is described as “replace existing 3-bedroom with a 4-bedroom house using existing well and constructing a new wastewater system located on Liberty Hill Road.” This will be kept on file at the Town Clerk’s Office.
q. VT Agency of Natural Resources – re: WW-3-1400 – Jeff MacLaughlin. This project is described as “amend previous permit ED-3-1585. Wants to build one 3-bedroom home on 11.5+/- acres utilizing a triple trench sewage disposal in place and the deep well in place located on 250 Timberline Drive.” This will be kept on file at the Town Clerk’s Office.
r. George D. Aiken Resource Conservation & Development Council, Inc. – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
s. VT Secretary of State – re: Opinions September 2007. No action taken.
Old Business
a. Road Commissioner – re: spending limits for roadwork (prior approvals). This was tabled until the next regular meeting.
b. Town Property – re: bandstand update. The clapboard repair has been completed but the electrical work is not. Discussion of where money to complete the project will come from. It was decided to use money from the Civic Sign and Bench Fund.
Pittsfield Selectboard Minutes page 4
September 4, 2007
c. Town Roads/Highways – re: speed bumps on Village Green. This was tabled until the next regular meeting.
d. Town of Pittsfield vs Brad Turnbull – re: update. Patty said that Attorney M.B. Neisner came to the office and presented her with copies of documents. These included an Affidavit of Patricia Haskins and a copy of his letter to the Rutland Superior Court for the Town’s Motion for Trustee Process, Summons to Trustee and Motion for Writ of Execution to be filed with the Superior Court. These documents will be kept on file at the Town Clerk’s Office.
New Business
a. Town Roads/Highways – re: removal of old culverts on Hawk Mountain. The Road Commissioner has completed ditching in this area and several old culverts were removed and left on private land. Suana said she has received several complaints. Discussion. The Secretary was asked to send George a letter stating that these are a hazard and to please remove them.
b. Town Audit – re: review. Patty reviewed with the Board members the audit completed by CPA Jeffrey Bradley. Patty went over the comments and recommendations made by Mr. Bradley and there was discussion. One of the comments addressed the recommendation that an elected official review the bank reconciliations with the Treasurer on a monthly basis. The Board felt that this could be discussed at the next meeting.
c. Town Funds – re: budgeted disbursements and miscellaneous funds. Patty said that it was brought to her attention that some of the annual approved disbursements could be paid out in two installments allowing for the Town to receive additional interest on those monies. The list was reviewed and it was felt that only a few could be considered but that those groups might have plans for the full amount. It was decided not to consider this option at this time. Miscellaneous Funds were also reviewed. Patty recommended putting some of the funds into CD's which are now performing better than the money markets. Discussion. It was decided to have Patty move the money in the Highway Equipment Fund into a 6-month CD and place $50,000 of the Office Building Fund into a 6-month CD. The ADA, Reappraisal, and Land Sale funds were reviewed. Lister Martha Beyersdorf said that she would let the Board know next month if some of the Reappraisal Fund could be put into a higher interest fund. The deadline for bids for the next Town-wide reappraisal is September 10th and she said she would have a better idea if the money could be tied up in another fund.
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – nine applications. All of these dates are for weddings or rehearsals and will be held at the Riverside Farm. All were approved.
e. Grants – re: Help America Vote Act. Patty said that she has applied for this grant. Synecology has provided a proposal, which includes a new desktop PC, printer, IT services, plus Access and Excel training. The computer will replace one of the existing work stations. The grant will be announced on September 28th and the funds would be sent on November 15th. Patty was also asked to obtain a proposal to replace the second computer for the office.
f. Town Policy – re: taxes and privacy. Concern has been expressed over public access to income sensitive information. Patty said that she has removed the two books that previously held copies of individual tax bills and that information will only be provided if asked and only the total amount, not the figure with any reductions. The Board agreed with this measure.
g. Planning Commission – re: public hearing September 13, 2007. This hearing is to address the Pittsfield Development Bylaw and will be held at the Town Hall at 7:00pm. Full copies of the draft Development Bylaw are available at the Pittsfield Town Clerks Office. It can also be downloaded under the Pittsfield documents section at www.trorc.org or on the Town of Pittsfield website at www.pittsfieldvt.org. For those unable to attend the meeting, written comments may also be hand delivered to the Town Clerk or mailed prior to the hearing date to Suana Bicek, Chair.
Pittsfield Selectboard Minutes page 5
September 4, 2007
Other Business
a. Town Officers – re: request for mileage. Peter said that WRVA Representative Scott Warren asked him if the Town pays mileage for town officials to attend meetings on the town’s behalf. Patty said that the Town does pay and for him to present an order noting the date, purpose, and number of miles driven. Peter said he would respond to Scott with that information.
The meeting adjourned at 7:24pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 2, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 2, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: August 21, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Michael and Monika Kukola
ABSENT: Suana Bicek
AGENDA: Call to Order
2nd Class Liquor & Tobacco Licenses – re: Pitt-Stop
Adjourn
Mark called the meeting to order at 6:00pm.
2nd Class Liquor & Tobacco Licenses – re: Pitt-Stop. The licenses are being applied for by the Original General Store, d/b/a Pitt-Stop. The applications were reviewed, approved and signed by the Board.
The meeting adjourned at 6:05pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 7, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Dick Stevens, Henry Hotchkiss, Chuck Colton, Herb Bicek, Paul Gutierrez, Sheriff Stephen Benard
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Building Committee – re: review of Desena proposal
b. Sheriff Stephen Benard – re: traffic ordinance
Correspondence
a. Roger Clark Memorial Library – re: update of activities
b. Mary Anne Dougherty (email) – re: 402 Tweed River Drive
c. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020 and Public Hearing
d. Xroads Case Management Services – re: bankruptcy claim
e. VT Agency of Natural Resources – re: Project Review Sheet for CV Oil Company
f. TRORC – re: FY08 Annual Dues
g. VLCT – re: Voting Delegates at the VLCT Annual Business Meeting
h. Dennis Kulesza – re: Land Use Application #3W0992 1071 Liberty Hill Road
i. Rutland County Sheriff’s Department – re: June citation report
j. Orton Family Foundation – re: Community Matters 07
k. VT Agency of Natural Resources – re: #WW-3-1383 application (former Amee farm)
l. VT Agency of Natural Resources – re: Project Review Sheet for Joseph Desena (former Amee farm)
m. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey, 115 Graysville Drive
n. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey application receipt
o. VT Agency of Natural Resources – re: Project Review Sheet for Scott Harvey
p. VT Secretary of State – re: Opinions July/August 2007
q. VT Department of Buildings and General Services – re: 2007 Recreational and Educational Facilities Grant Program
r. VT Center for Independent Living – re: Annual Report 2006
s. VT Agency of Natural Resources – re: Vermont Ventures Equities, LLC: development permit issued for 3631 Route 100
t. VLCT – re: VLCT News August/September 2007
u. Steven & Ellen Martin – re: speed control for Village Green
v. US Department of Commerce – re: Local Update of Census Address program
Old Business
a. Original General Store – re: parking issue update
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – three applications
b. Kinney, Pike, etc. – re: request to present insurance proposal at next meeting
Pittsfield Selectboard Minutes page 2
August 7, 2007
Other Business
a. Town Buildings – re: Sand Shed repair plans
b. Town Employees – re: Road Commissioner concerns
c. Selectboard Secretary – re: additional pay for meeting
d. Selectboard – re: summer meeting schedule
Adjourn
Suana called the meeting to order at 6:00pm. The Minutes of the July 10, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Building Committee – re: review of Desena proposal. The proposal was handed out to those present and it was their first opportunity to review it. The proposal prepared by Independence Energy Homes outlined the renovation of the current building with four alternatives. Discussion. Patty said she would like to see the committee continue with Architect Mark McManus, as he is familiar with State rules and regulations. Perhaps he could prepare cost proposals for the new ideas presented tonight. Paul expressed his opinion that the town would be better served with a new building versus a renovation, which would be costly. There are still some who would like to see the existing Town Office Building saved. Perhaps a new building could be constructed and money budgeted annually towards repairs to the existing building. Suana asked the Building Committee if they would be willing to take on two projects: 1) find a land location for the new building and 2) contact Mark McManus. Suana asked Henry if he could meet with the Selectboard in September and present an update/report. A questionnaire to be mailed to taxpayers and property owners would then be prepared presenting various options and their costs. The Board asked the Secretary if she could send a letter to Joe Desena thanking him for preparing the proposal.
b. Sheriff Stephen Benard – re: traffic ordinance. A copy of the Town’s approved ordinance was given to the Sheriff. Peter said that the current ordinance only allows the capture of limited funds from fines, as it does not include Route 100 where most of the ticketing takes place. The Board said that they would like guidance on how to go about including Route 100 and therefore capture more money for the Town. Sheriff Benard said that Vermont Statues Title 23, Chapter 13, Section 1007 is an enabling statute and therefore the Town can include Route 100 in its ordinance by citing the statute. He did add however that a traffic study would be needed but that his department can do it and it would take about 2 ½ days to complete. He said he would try and have the study ready for the September Selectboard meeting and the Board would also try and have a draft of the new ordinance ready at that time. Following that, a hearing, etc would be held. The Sheriff was asked about the speed cart and he said he would try and obtain one from the State Police, as his department’s cart isn’t working.
Correspondence
a. Roger Clark Memorial Library – re: update of activities. This letter from Marion Abrams, Chair of the Board of Trustees, outlines some of their activities, which include a book club, a Saturday morning kids program, family game nights, community picnics and a blog online at www.pittsfieldlibrary.vox.com.
b. Mary Anne Dougherty (email) – re: 402 Tweed River Drive. This email addressed to the Selectboard and Road Commissioner asks to “please refrain from doing work along the roadside and property at 402 Tweed River Drive without a written 2 week notice.” The Secretary was asked to send them a letter of acknowledgement.
Pittsfield Selectboard Minutes page 3
August 7, 2007
c. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020 and Public Hearing. This notice was posted on July 11, 2007 and will remain up until August 9, 2007 as instructed. This will be kept on file at the Town Clerk’s Office.
d. Xroads Case Management Services – re: bankruptcy claim. This pertains to New Century TRS Holdings, a Delaware corporation, et al. No action taken.
e. VT Agency of Natural Resources – re: Project Review Sheet for CV Oil Company. This project located at 2652 Route 100 is described as the replacement of an existing dry storage structure with similar size (30’ x 50’) metal building, adjacent to oil storage tanks. This will be kept on file at the Town Clerk’s Office.
f. TRORC – re: FY08 Annual Dues. This is a letter thanking the town for its support. No action taken.
g. VLCT – re: Voting Delegates at the VLCT Annual Business Meeting. No Board member is planning to attend. There are no proxy votes, only those in person. No action taken.
h. Dennis Kulesza – re: Land Use Application #3W0992 1071 Liberty Hill Road. This correspondence addresses responses requested by Linda Matteson in her July 18th letter regarding the permit application. This will be kept on file at the Town Clerk’s Office.
i. Rutland County Sheriff’s Department – re: June citation report. In June there were ten traffic citations and nine traffic warning issued. This will be kept on file at the Town Clerk’s Office.
j. Orton Family Foundation – re: Community Matters 07. This three-day event will be held October 23-25 in Burlington and will showcase innovations in land use planning, place making, and civic engagement. No action taken.
k. VT Agency of Natural Resources – re: #WW-3-1383 application (former Amee farm). This letter acknowledges the receipt of an administratively complete application, which will now lead to the 45-day in-house performance standards for their technical review and be forwarded to the Permit Specialist. This will be kept on file at the Town Clerk’s Office.
l. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1383 (former Amee farm). This project is described as “37.2 acre parcel to be subdivided, Lot #1 and Lot #2 will be under deferral and Lot #3 has an existing 5-bedroom house that will be converted to a 12-bedrom house and the existing house moved – The proposed new septic system will be on the property across VT Route 100 which is owned by Mr. Desena.” This will be kept on file at the Town Clerk’s Office. The Board discussed with Septic Officer Martha Beyersdorf the location of the septic system as the property directly across the street is owned by VT Country Inns LLC. The Secretary was asked to send a letter to the various parties at the State requesting clarification. In addition it is noted that the project refers to 3631 VT Route 100 which is not the location described.
m. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey, 115 Graysville Drive. This is a copy of a letter sent to Enman Engineering, PC noting that there are items that were not included or were insufficient with the submittal. A checklist is enclosed which identifies those missing and/or incorrect items required for this project. This will be kept on file at the Town Clerk’s Office.
n. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey application receipt. This project is for an existing 1-bedroom house applying to construct a wastewater disposal system designed to accommodate 3-bedrooms. This will be kept on file at the Town Clerk’s Office.
o. VT Agency of Natural Resources – re: Project Review Sheet for Scott Harvey. This project is reviewed on 3.6 acres located at 115 Graysville Drive and is generally described as increasing a “one bedroom house to two bedrooms and installing a wastewater disposal system to accommodate 3-bedrooms – existing on-site well.” This will be kept on file at the Town Clerk’s Office.
p. VT Secretary of State – re: Opinions July/August 2007. No action taken.
Pittsfield Selectboard Minutes page 4
August 7, 2007
q. VT Department of Buildings and General Services – re: 2007 Recreational and Educational Facilities Grant Program. This packet will be forwarded to the Library for their review.
r. VT Center for Independent Living – re: Annual Report 2006. No action taken.
s. VT Agency of Natural Resources – re: Vermont Ventures Equities, LLC: development permit issued for 3631 Route 100. This is a copy of a letter from Rebecca Pfeiffer, Environmental Analyst with the River Management Program, sent to the Pittsfield Zoning Board of Adjustment. The letter states that her office has concern with the review process that was followed. It goes on to cite their concerns in more detail and advises that the Town recognize its obligations under the National Floodplain Insurance Program. Discussion of what can be done in the future to keep more informed regarding matters like this and guidelines on how to proceed to be sure that things are in keeping with rules and regulations. No action taken at this time.
t. VLCT – re: VLCT News August/September 2007. No action taken.
u. Steven & Ellen Martin – re: speed control for Village Green. Suana read their letter to the Board. It expressed concern over drivers entering the road at excessive speeds and the potential danger to pedestrians and others. They offered the suggestions of closing off one of the south entrances leaving a right hand turn to enter the road and placing removable speed bumps instead of the dips. Discussion. The Board said that they would look into alternative ways to further slow down drivers as well as having the dips dug out and asked the Secretary to send the Martins a letter thanking them for their concern.
v. US Department of Commerce – re: Local Update of Census Address program. This information about a workshop to be held in Rutland on August 16th will be forwarded to Don Flynn, E-911 Co-ordinator.
Old Business
a. Original General Store – re: parking issue update. Suana said that it was her understanding that Terry Manley and Mike Kukola were going to meet with Road Commissioner George Deblon and present a plan to the Selectboard. The Secretary was asked to send them a letter inviting them to attend the September meeting to discuss their plan.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – three applications. These requests were for a BBQ to be held at Riverside Farm on August 10, 2007 from 2 – 10pm, a reception to be held at Riverside Farm on August 11, 2007 from 4 – 10pm, and a wedding at Riverside Farm to be held on August 18, 2007 from 4 – 10pm. These were previously approved by the Selectboard and signed by the Town Clerk on July 24, 2007.
b. Kinney, Pike, etc. – re: request to present insurance proposal at next meeting. This firm would like to present an insurance package designed for municipalities. This was approved and they will be added to the September agenda.
Other Business
a. Town Buildings – re: Sand Shed repair plans. Mark said that materials are being obtained for the replacement of damaged boards. Volunteers will do the work on weekends.
b. Town Employees – re: Road Commissioner concerns. The Board was made aware of several instances where George has been grading private roads and driveways with Town equipment. Mark said he has spoken with George on several occasions about digging out the dips on Village Green. Discussion. The Board expressed their concern that Town equipment only be used on Town roads and property. The Board asked that the Secretary send a letter to the Road Commissioner regarding Town equipment being used only on Town
Pittsfield Selectboard Minutes page 5
August 7, 2007
roads and property. The issue of having a purchase limit without Board approval was also discussed but it was decided to address this issue at a later time.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
d. Selectboard – re: summer meeting schedule. It was decided to hold only one meeting in September and return to the twice-monthly meetings in October. The Secretary will post a Warning for the September meeting.
The meeting adjourned at 8:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 10, 2007
PRESENT: Suana Bicek, Mark Begin, Patty Haskins, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. June 19, 2007 Regular Meeting
b. July 5, 2007 Special Meeting
Correspondence
a. TRORC – re: 2008 Municipal Planning Grants
b. VT Local Roads – re: Vermont Directory of Municipal Officials
c. Joseph Desena – re: lightning rods at Amee farm
d. TRORC – re: Minutes from May 30, 2007 Regional Commission Meeting
e. Timberline Events – re: Green Mountain Relay
f. VT Dept. of Housing and Community Affairs – re: VT Municipal Planning Grant Program for FY2008
g. FEMA – re: Final Community Coordination Meetings for Flood Insurance Rate Maps for Rutland and Washington Counties
h. Town of Victory – re: Education Tax
i. VT Agency of Natural Resources – re: WW-3-1352 L. Michael Hone
j. VT Agency of Natural Resources – re: WW-3-1352 Project Review Sheet Act 250 Only Revised – L. Michael Hone
k. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020
l. Susan Davidson – re: Library Trustee appointment recommendation (see New Business-a)
m. Rutland County Sheriff’s Department – April and May citation reports
n. Dennis Kulesza – re: proposed spa and Act 250 information and documents
o. Dennis Kulesza – re: Land Use Application #3W0992
p. Richard Garofalo – re: Town Trash Pickup
q. VT Agency of Natural Resources – re: Town Forest Fire Warden appointment
r. SVE Associates – re: brochure of services
s. VT Dept. of Health – re: cancellation of Town Health Officer Program
t. VT Dept. of Taxes – re: FY2008 Education Tax Rates
Old Business
a. Pittsfield, NH – re: 225th Anniversary parade and request for representative
New Business
a. Appointment – re: Library Trustee
b. Appointment – re: Septic Officer
c. Building Maintenance – re: 2007-08 fuel prebuy
d. Lisa Thompson – re: septic issue
Other Business
a. Original General Store – re: need for new "no parking" signs
b. Selectboard – re: summer meeting schedule
Adjourn
Pittsfield Selectboard Minutes page 2
July 10, 2007
Suana called the meeting to order at 6:01pm. The Minutes of the June 19, 2007 Regular Meeting and the July 5, 2007 Special Meeting were approved with no corrections or changes.
Correspondence
a. TRORC – re: 2008 Municipal Planning Grants. These grants are available on a competitive basis to all municipalities with a regionally-confirmed town planning process. No action taken.
b. VT Local Roads – re: Vermont Directory of Municipal Officials. This will be kept on file at the Town Clerk's Office.
c. Joseph Desena – re: lightning rods at Amee farm. This email, dated July 6th, is a copy of what Joe sent to Terry Shearer with the VT Wastewater Division. In it he states that lightning rods need to go in immediately and that they are considering this a serious risk to the property. He added that a tree in front of the house was struck recently. He is waiting for a response from Terry Shearer and would like a response from the town as well. Discussion. Mark said he would check out the property and advise Septic Officer Martha Beyersdorf regarding the need for any further action.
d. TRORC – re: Minutes from May 30, 2007 Regional Commission Meeting. No action taken.
e. Timberline Events – re: Green Mountain Relay. This letter again thanks the town for their cooperation in the use of facilities within the town. They also addressed a change in the time of year that the race is run to make it accessible to more teams. A list of dates was enclosed for the Board to check off. This will be returned to them.
f. VT Dept. of Housing and Community Affairs – re: VT Municipal Planning Grant Program for FY2008. This packet of information was reviewed. Suana said she would like to have Sarah Gray review this for possible grant writing for the Planning Commission.
g. FEMA – re: Final Community Coordination Meetings for Flood Insurance Rate Maps for Rutland and Washington Counties. The purpose of these meetings will be to review the preliminary Digital Flood Insurance Rate Maps and Flood Insurance Studies and to discuss the map adoption process. The first meetings for Rutland County will be held on Tuesday, July 24th at 1pm and at 7pm. The Board felt there were no significant changes to the maps. No action taken.
h. Town of Victory – re: Education Tax. This correspondence contains copies of more letters they have sent to legislators and newspapers. No action taken.
i. VT Agency of Natural Resources – re: WW-3-1352 L. Michael Hone. This correspondence and Project Review sheet indicate that Act 250 permit is required based on "Rule 2B more than 5 lots created in Pittsfield in 5 years." This will be kept on file at the Town Clerk's Office.
j. VT Agency of Natural Resources – re: WW-3-1352 Project Review Sheet Act 250 Only Revised – L. Michael Hone. This revised Project Review Sheet states that no Act 250 permit is required. The basis for decision: "creating fewer than 6 lots in Pittsfield and/or fewer than 10 lots in the district in a five year period does not require an Act 250 permit. In this proposal, two new lots are being created." This will be kept on file at the Town Clerk's Office.
k. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020. This pertains to discharges of stormwater runoff associated with construction activities. Copies of the Public Notice will be posted in the Town Offices starting June 19 through July 18, 2007.
l. Susan Davidson – re: Library Trustee appointment recommendation (see New Business-a).
m. Rutland County Sheriff’s Department – April and May citation reports. In April there were ten traffic citations and seven traffic warnings issued. In May there were five traffic citations and one traffic warning issued. These reports will be kept on file at the Town Clerk's Office.
n. Dennis Kulesza – re: proposed spa and Act 250 information and documents. This packet of information includes his short form Act 250 permit application and supporting documentation which was submitted to the VT Agency of Natural Resources. His property is located at 1071 Liberty Hill Road.
Pittsfield Selectboard Minutes page 3
July 10, 2007
o. Dennis Kulesza – re: Land Use Application #3W0992. This packet includes items that Julia Schmitz from the VT Dept. of Environmental Conservation has requested regarding this permit application.
p. Richard Garofalo – re: Town Trash Pickup. This is a follow-up letter which was originally sent on February 20, 2007 and addressed by the Board at their regular meeting held that date. At that time Richard was informed that the Board would re-address this in the spring. Discussion. The Board felt that there was not enough room for Benson's Rubbish Removal truck to turn around on Butternut Lane and for the truck to have to back out onto Upper Michigan would pose a safety issue. The Secretary was asked to write him a letter informing them of their decision.
q. VT Agency of Natural Resources – re: Town Forest Fire Warden appointment. Lars Lund with the ANR states in his letter that Ray Colton's term expires on June 30, 2007 and he recommends that Ray be reappointed. A re-appointment form completed by Ray is enclosed for the signatures of the Board. The form was signed.
r. SVE Associates – re: brochure of services. No action taken.
s. VT Dept. of Health – re: cancellation of Town Health Officer Program. Recent budget cuts have necessitated the cancellation of this program effective July 1, 2007. Resource lists for Town Health Officers as well as changes that will take place are enclosed. Discussion. Mark felt strongly that the Board should write a letter to the Dept. of Health expressing their feelings that there are citizens trying to serve the Town that rely on State support. By ending programs like these it could potentially destroy volunteerism with in the State. The Secretary was asked to compose and send a letter expressing these concerns.
t. VT Dept. of Taxes – re: FY2008 Education Tax Rates. These rates were included in the July 5th meeting where the tax rate was set.
Old Business
a. Pittsfield, NH – re: 225th Anniversary parade and request for representative. No Board member is available on that date to attend. The Secretary was asked to send a letter thanking them for their invitation and congratulating them on their 225th anniversary.
New Business
a. Appointment – re: Library Trustee. The Trustees have requested that April Hayden be appointed to fill the recent vacancy of Kris Sperber's position. The Board unanimously approved her appointment and the Secretary will send her a Letter of Appointment. Her term will expire at Town Meeting 2008.
b. Appointment – re: Septic Officer. Since it appears that applications and permits issued under the Town's ordinance will remain in effect until supplanted by another permit issued under the new state regulations, the Town will need to have a Septic Officer. Martha Beyersdorf was unanimously appointed to continue in this position. A Letter of Appointment will be sent to her.
c. Building Maintenance – re: 2007-08 fuel prebuy. Patty handed out an outline of previous years' fuel consumption. Discussion. The Board decided to keep the number of gallons the same for the next heating season's prebuy.
d. Lisa Thompson – re: septic issue. Septic Officer Martha Beyersdorf expressed concern regarding this property and a lack of a Certificate of Compliance on file with the Town. She said she has written several letters to the property owner as well as the septic designer and has received no response from either party. She would like to contact Attorney M.B. Neisner and have him write a letter to see if this will elicit a response. The Board suggested at this time that she send another letter to the designer and property owner giving them until August 1 and advising them that after that date, legal action will be pursued. Copies will also be sent to M.B. Neisner and Terry Shearer.
Pittsfield Selectboard Minutes page 4
July 10, 2007
Other Business
a. Original General Store – re: need for new "no parking" signs. It was noted that the "no parking" signs posted in response to a letter from the Selectboard last February are no longer there. With summer here and parking at a premium it was felt that another letter should be sent to the store requesting that they again post signs and perhaps they should be permanent signage and not paper. The Secretary was asked to send a letter.
b. Selectboard – re: summer meeting schedule. Mark suggested that the Board meet once a month for the next few months. It was agreed. Warnings regarding the summer schedule will be posted in the usual areas.
The meeting adjourned at 6:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 7, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 7, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: July 5, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
2007 Tax Rate – re: setting the tax rate
Adjourn
Suana called the meeting to order at 7:42am.
2007 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.6144, the Non-Residential Education Tax Rate is $1.6142, and the Municipal Rate is $.46. Suana made a motion to approve the Municipal rate of $.46. Seconded by Peter. All in favor. The Resultant Tax Rate for Homestead will be $2.0744 and Non-Residential will be $2.0742.
The tax bill insert entitled "About Your 2007 School Taxes" was explained.
The meeting adjourned at 7:45am. The next Regular Selectboard meeting is scheduled for Tuesday, July 10, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 10, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 19, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Martha Beyersdorf, Kevin Geiger, Joseph Desena, Henry Hotchkiss, Herb Bicek, Chuck Colton, Paul Gutierrez
AGENDA: Call to Order
Approve Minutes
a. June 5, 2007 Regular Meeting
b. June 6, 2007 Special Meeting
Guests and Committee Reports
a. Kevin Geiger – re: TRORC and Flood Hazard Area Regulations
b. Joseph Desena – re: VT Country Inn’s septic issue
c. Building Committee members – re: discuss plans for future
Correspondence
a. VLCT – re: Legislative Wrap-Up 2007
b. TRORC – re: Adopted Regional Plan
c. Michael Engineering Company, PC – re: Pitt-Stop
d. VT Secretary of State – re: Opinions June 2007
e. Verizon Business – re: Verizon Business Management Center
f. FEMA – re: Preliminary Flood Insurance Study and Rate Map
g. VLCT – re: VLCT News June 2007
h. VTrans – re: 2008 Municipal Park-and-Ride Grant Program
i. TRORC – re: Rapid Response Plan (see Old Business – c)
j. TRORC – re: Quin-town Final Report
k. M.B. Neisner, Jr. – re: Town of Pittsfield vs Brad Turnbull
l. VT Liquor Control Board – re: Request to Cater Malt and Vinous Beverages & Spirituous Liquors – Occasions Catering d/b/a The Village Porch – two events at Riverside Farm July 13th and July 14th
m. Resignation – re: Building Committee member Peter Borden, Jr.
Old Business
a. Rules of Procedure plan – re: approve
b. Conflict of Interest Policy – re: approve
c. Rapid Response Plan – re: review and approve
d. Septic Issue – re: VT Country Inn (see Guests and Committee Reports – b)
e. Delinquent Dogs – re: review and action
f. Listers – re: request for approval to put town-wide reappraisal out for bid
Other Business
a. Selectboard – re: change in meeting schedule
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the June 5, 2007 Regular meeting and the June 6, 2007 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kevin Geiger – re: TRORC and Flood Hazard Area Regulations. Suana explained that the current regulations were adopted in 1988 and are now considered out of compliance. The
Pittsfield Selectboard Minutes page 2
June 19, 2007
Planning Commission drafted new regulations and a public hearing was held. It was forwarded to the Selectboard who held their hearing on May 9th after which they voted 2 – 1 not to approve it. Kevin, who works for TRORC, explained how they review the bylaw drafts. He said that regarding the new regulations, the new county maps should be finalized within six months. He noted that the State has no direct power of enforcement however they can make recommendations to FEMA who have the power to deny flood insurance. Kevin suggested the revised regulation process should restart with the Planning Commission in early 2008. They should address the administrative changes in the regulations. They would then hold a public meeting and then present the proposed regulations to the Selectboard for their public hearing and vote. There was discussion about “automatic adoption” and the “one foot above” language. The Secretary was asked to place this in the Tickler File for early 2008.
b. Joseph Desena – re: VT Country Inn’s septic issue. Joe said that he completed the septic application and presented it to Patty along with design plans from his engineer Richard Wilson. He asked if that was all that was needed. It was explained that the plans are now forwarded to the Town’s Engineer Ralph Michael for his review and recommendation. It they are approved they are then forwarded to Pittsfield’s Septic Officer for her approval/disapproval. Until then he is in violation of the Town’s Septic Ordinance. The violation was incurred last November and he has been in violation since that time. Attorney M.B. Neisner issued a letter to Joe at the request of the Selectboard and Septic Officer stating that action would be taken in Rutland Superior Court and a stop work order would be issued if an approved septic permit was not obtained prior to June 20th. Joe offered to cease work on the project until notified by the Town that his permit is approved. The Septic Officer was asked to contact Attorney Neisner and bring him up to date and ask him to discontinue any further action unless notified.
c. Building Committee members – re: discuss plans for future. Suana reviewed the Minutes from the Special Meeting held on June 6th. She summarized the options voiced by those present. The formulation of the proposed questionnaire to property owners and voters was discussed. Patty thought that it would be short sighted of the Town if a new structure was built and then the existing building fixed up over time. The older structure would still be incurring some maintenance costs. Joe felt he could be of assistance to the Committee and offered to come up with a plan at his own expense to present to the Board. Chuck explained that there were differences in designing a private structure vs a municipal one with all the requirements and regulations that are involved. After some discussion it was agreed to let Joe prepare a presentation to make to the Board at the August 7th meeting. It was mentioned that a new perspective of what the Town wants is needed. Grants and their availability were also discussed. It was agreed that the size of the committee would remain the same as it is tonight. It was felt by the committee that adding members would set them back in regards to bringing any new member up to speed with what has transpired over the past few years. Correspondence
a. VLCT – re: Legislative Wrap-Up 2007. No action taken
b. TRORC – re: Adopted Regional Plan. This will be kept on file at the Town Clerk’s Office.
c. Michael Engineering Company, PC – re: Pitt-Stop. This correspondence is a copy of a letter sent to Septic Officer Martha Beyersdorf dated June 8, 2007. His help was requested following a letter from Corsones & Corsones. In his letter, Ralph made his recommendations regarding the approved permits for the property. It is his feeling that based on his review of documentation the business is not approved for a public restroom, a laundromat, or the upstairs apartment. Martha read to the Board her letter to Corsones & Corsones summarizing Ralph Michael’s recommendations. Martha was asked to send copies of Ralph’s letter as well as her own response to Pittsfield Ventures, LLC.
d. VT Secretary of State – re: Opinions June 2007. No action taken.
Pittsfield Selectboard Minutes page 3
June 19, 2007
e. Verizon Business – re: Verizon Business Management Center. This center has been introduced to provide a quicker and simpler way to interact with Verizon Business with an email address and single phone number. It was suggested that Patty keep this for future reference if needed.
f. FEMA – re: Preliminary Flood Insurance Study and Rate Map. Essentially there are no changes in the maps. The Secretary was asked to send a note to ZBA member Kris Sperber advising her that these maps are now in the office.
g. VLCT – re: VLCT News June 2007. No action taken.
h. VTrans – re: 2008 Municipal Park-and-Ride Grant Program. This information will be kept on the Town Office Building Renovation file.
i. TRORC – re: Rapid Response Plan (see Old Business – c)
j. TRORC – re: Quin-town Final Report. This packet contains a copy of the Quin-town 20-Year Vision Final Report as well as a CD with digital files. No action taken.
k. M.B. Neisner, Jr. – re: Town of Pittsfield vs Brad Turnbull. Patty presented the history of this suit, which goes back several years. The Board members questioned the amount cited in the document and Patty said she would contact Attorney Neisner for clarification.
l. VT Liquor Control Board – re: Request to Cater Malt and Vinous Beverages & Spirituous Liquors – Occasions Catering d/b/a The Village Porch – two events at Riverside Farm July 13th and July 14th. The July 13th event is a rehearsal dinner with hours of operation beginning at 4pm and ending at 10pm. The July 14th event is a wedding with hours beginning at 3pm and ending at 11pm. Discussion. The Board approved both requests with the exception of the ending hours on the 14th. Those were changed to 10pm.
m. Resignation – re: Building Committee member Peter Borden, Jr. This was accepted.
Old Business
a. Rules of Procedure plan – re: approve. The Board unanimously approved and signed the document. It will be reviewed and approved/disapproved annually at the first meeting following Town Meeting.
b. Conflict of Interest Policy – re: approve. The Board unanimously approved and signed the document.
c. Rapid Response Plan – re: review and approve. Both Patty and Peter noted that there were a lot of changes this year. It was updated and the Board approved it.
d. Septic Issue – re: VT Country Inn (see Guests and Committee Reports – b)
e. Delinquent Dogs – re: review and action. There is only one unlicensed dog. The Second Constable will be contacted and a fine will be levied against the owner.
f. Listers – re: request for approval to put town-wide reappraisal out for bid. This was approved. Lister Chair Martha Beyersdorf said that she would be sending them out soon and plans to change the date of opening bids into September.
Other Business
a. Selectboard – re: change in meeting schedule. It was decided that the July meetings would be held on the 10th and the 24th. Warnings will be posted.
Pittsfield Selectboard Minutes page 4
June 19, 2007
The meeting adjourned at 8:17pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 10, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 10, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: June 6, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., about 60 townspeople
Suana called the meeting to order at 7:00pm.
Suana opened the meeting with a brief synopsis of what has taken place since the onset of the Americans with Disabilities Act and changes that needed to be made to the Town Buildings to conform to the law. She said that basically the Selectboard and Building Committee are back to square one. At this time though there is still a Building Committee in place but they need a direction in which to proceed.
Building Committee member Henry Hotchkiss said that the town needs to provide direction to the Selectboard and then they present the idea to the Building Committee. He said that the Committee has ideas of their own but need to have a consensus from the Town.
Stephen Dietz stated that he felt that a new Building Committee needed to be formed. He felt that they weren’t knowledgeable and were not given direction. Megan Charlebois asked who the current members of the Committee were. At this time there are seven members and they were named. A member of the audience stood and publicly thanked the Committee for their work. She said that they have a lot of knowledge amongst them and it would be a loss to disband them. After some discussion a voice vote was taken with the majority voicing their vote to keep the current committee. Someone asked if the current size of seven could be expanded. Suana said that the Building Committee would be meeting with the Selectboard and this would be discussed. Several people expressed an interest in becoming involved with the Committee.
Several ideas were presented which included:
· Selling the existing building and having it moved and then building a new structure for less money out of pocket.
· Building a new Town Clerk’s Office behind the existing building. The existing building would house the Library and Historical Society and be renovated over time.
· Present several ideas and cost estimates with check boxes in a mailing to all property owners and have them “vote”
· Using volunteers to construct a new building. This would reduce the cost.
Patty explained that any vote taken tonight would be non-binding as there was no agenda and the meeting was not warned.
Carl Oertel reminded everyone that this was a meeting to hear what the town wants. The point of the meeting is to decide on a direction.
The question was raised that if the town wants to save the building, how much do they want to spend? It was brought up that if the Town Clerk’s Office was separated from the existing building the Library and Historical Society could then possibly apply for grants to aid in restoration. Research into how much might possibly be available would need to be done.
Jack Conboy’s email was read in its entirety as he proposed a variety of options. His along with others received will become part of the Minutes of this meeting
Dot Williamson voiced her concern about space for the Historical Society. She said that at this time their space is small but that she would like to have the room to be able to accept donations and keep them secured. She would also like to have space for displays. Susie Martin said that a space in the Library could be used for Historical Society displays.
Suana asked for a consensus from those present. Suana made a motion to build a new building to house the Town Clerk and the vault. The building would be in the vicinity of the current building and built on town-owned land. This would be the focus of the Building Committee. The Historical Society and Library would be in the current building and renovated over time. Seconded by Megan Charlebois. By voice vote the majority of those present approve this motion.
Pittsfield Selectboard Special Meeting Minutes page 2
June 6, 2007
Suana said that a mailing would go out to find out what people want to do regarding the Town Clerk’s Office. This mailing would include the consensus as well as several other options for them to choose as well as what people would be willing to spend.
Henry pointed out that people want to know what they can get for their money. He noted that very little Federal or State money is available. The bulk of it would come from our own pockets. He also added that the fundraisers held over the years have been very successful.
The meeting adjourned at 8:45pm. .
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 19, 2007
_______________________________________
Suana Bicek, Chair
not present______________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 5, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Bob Charlebois, State Trooper First Class Adam Boynton (observing the meeting), Jerry and Arlene Drugonis, Scott Warren, Dave Colton, Jennifer Howard, Andy Weinberg, Courtney DeSena, George Deblon, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Planning Commission Flood Hazard Regulations
b. Bob Charlebois – re: zoning ordinance
c. Dave Colton – re: ponds for fire department use
d. Andy Weinberg – re: June 9th Ultra Marathon
e. Scott Warren – re: First Response and Ultra Marathon, WRVA, and other concerns
f. Courtney DeSena – re: Annual 4th of July festivities at Riverside Farm
Correspondence
a. VT Emergency Management – re: Hazard Mitigation Grant Program
b. VT Agency of Natural Resources – re: well relocation Lisa Thompson property
c. Timberline Events – re: Green Mountain Relay thank you
d. Town of Pittsfield – re: unlicensed dogs
e. Jason Hayden (email) – re: Pittsfield Vermont Mountain Bike Association Chapter
f. TRORC – re: Minutes of April 25, 2007 meeting
g. Town of Victory – re: Education Tax
h. TRORC – re: Census 2010 Local Update of Census Addresses
i. The Trust for Public Land – re: Summer 2007 publication
j. Beck Disaster Recovery, Inc. – re: explanation of services
Old Business
a. Rules of Procedure plan – re: proposal
b. Conflict of Interest plan – re: proposal
c. Traffic Ordinance – re: proposal
d. Town-wide meeting – re: June 6th
e. Rapid Response Plan – re: update
f. Septic issue – re: Vermont Country Inn, LLC status
g. Septic issue – re: Pitt-Stop status
New Business
a. Basketball Court – re: repair quote
Other Business
a. Town Highway – re: culvert inventory grant
b. Town Highway – re: parking on Tweed River Drive July 4th
c. Town Building – re: review suggestions received for June 6th meeting
d. Town Property – re: new tractor
e. Selectboard Secretary – re: additional pay for meeting
Pittsfield Selectboard Minutes page 2
June 5, 2007
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the May 15, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Planning Commission Flood Hazard Regulations. Suana presented a copy of the National Insurance Program Community Floodplain Management Regulations Review Checklist to each member of the Board. It was obtained from TRORC and reviewed by Crystal Loffler and explains what must be included in the Town’s regulations. She said that she would like the Selectboard to reconsider the regulation which was voted down at the May 15, 2007 Selectboard Meeting. The Town regulation is no longer in compliance and this means that property owners in the flood plain will lose their flood insurance. Both FEMA and TRORC say that no changes will be taking place in two years as was supposed. Mark said that he would like Crystal Loffler who prepared the review checklist to attend the next Selectboard meeting and explain the checklist before he votes. Bob Charlebois said that the changes made are minor and he wanted to know what Mark and Peter felt was wrong. Peter expressed his concern regarding the differences in the two reviews done six months apart. Suana said that the changes were administrative. Sarah said that new maps will be coming out by County and that they may be a little different from the current ones available. Suana said that she would invite Crystal Loffler to attend the next meeting.
b. Bob Charlebois – re: zoning ordinance. Bob said that the Planning Commission has been meeting regularly for the last eighteen months and feels that they have arrived at a fair, balanced, and straightforward zoning proposal. He said they should have the final draft to the Selectboard in 3 – 4 weeks. He stressed that the Commission has worked very hard on this. He expressed concern about the negative vote for the flood-plain regulations and would like some assurance from the Selectboard that the zoning proposal would be fairly heard. Suana explained the 150-day policy. Discussion. Both Mark and Peter felt the zoning proposal should be brought to the voters for a town vote.
c. Dave Colton – re: ponds for fire department use. Suana read a letter from Joseph DeSena citing that he would like to offer the use of the pond at Riverside Farm and the pond at the Amee property as water sources for firefighting at the north and south ends of town. The letter goes on to cite specifics and also includes a cover letter and contract from Corsones & Corsones for the Selectboard to sign should they agree to this. Dave said he spoke with Stockbridge regarding the dry hydrant installed on Stockbridge Common. In that case the property owner could not obtain insurance and paid for everything and donated the hydrant for Town use. Dave said that the dry hydrant would help the Amee property but that the fire pond and Stanley Tool provide water for the village proper at this time. There is no pond at Riverside Farm at present and its location does not seem feasible for an effective dry hydrant. The fire department would like to take no action at this time. The Riverside Farm pond is not built yet and it is unknown as to whether the Amee pond will be viable year round. He said that it was also felt that the dry hydrants were typically donated for use by the Town and no contract was involved. This was the case in Stockbridge. Discussion. The Board felt that this could be revisited in the future but felt it was not a good idea at this time based on the reasons cited. The Secretary was asked to send a letter to the parties concerned thanking them for their proposal.
d. Andy Weinberg – re: June 9th Ultra Marathon. Andy said that he was waiting for permits from GMNF before presenting a Certificate of Insurance to the Town. This was provided to the Town today. Suana said that the concern was over the use of Town Roads in the race. Andy outlined what is in place for emergency services, traffic control, and the various checkpoints.
Pittsfield Selectboard Minutes page 3
June 5, 2007
He said that the racers would have chips on them for monitoring/location purposes. Discussion. The Board wished Andy good luck with the race and requested earlier planning if this is to be an annual event.
e. Scott Warren – re: First Response and Ultra Marathon, WRVA, and other concerns. Scott said that for race day, the First Response vehicle would be manned with two First Responders at the end of Upper Michigan Road. He stated that he informed the race organizer that the Town would come first in the event of a town emergency and in any event 911 should be called so that all the involved parties would be notified. Scott said the First Response had responded to a medical emergency and the parties sent a note of thanks and a donation. He noted that he found the battery on the AED had died last weekend. He replaced it with the spare and is currently trying to obtain another as a backup. He said he would check with WRVA and, if needed, a new unit would have to be purchased if no replacement battery is found. Scott expressed his concern regarding road races which occur at night as the one on Memorial Day weekend when racers were coming through town at 10:30pm. Scott asked the Board about the status of research into changing ambulance coverage from WRVA to Rutland Regional. He was told that any change had been tabled at this time unless word is received that WRVA is going to dissolve. Scott said he felt that they would recover. He emphasized that even if a Town should make a change in coverage, once the budget is passed by WRVA, a Town is responsible for payments due to WRVA.
f. Courtney DeSena – re: Annual 4th of July festivities at Riverside Farm. Courtney said that this year’s festivities would be held on June 30th. The hours have been shortened to 1 – 4pm for kids’ games and a concert. Then people can come back for the fireworks at 9pm. She said that parking would be available at the Amee farm with a shuttle provided. She said that a Sheriff would also be in attendance. She said that there would be no parking offered on Tweed River Drive, but that if it did occur wanted to know if the Board would give their permission.
Correspondence
a. VT Emergency Management – re: Hazard Mitigation Grant Program. This correspondence outlines the grant program and the requirements for eligibility. No action taken.
b. VT Agency of Natural Resources – re: well relocation Lisa Thompson property. This is a copy of a letter sent to Robert Carter indicates the requirements needed for this project. This will be kept on file at the Town Clerk’s Office.
c. Timberline Events – re: Green Mountain Relay thank you. This letter thanks the town for the use of the Town Garage property as an exchange area. The letter also states that they would like to consider changing the date to July next year to induce more participants. Discussion. The Board felt that this posed no problem and asked the Secretary to send a letter to that effect.
d. Town of Pittsfield – re: unlicensed dogs. As of May 31st, there were two unlicensed dogs. These were noted.
e. Jason Hayden (email) – re: Pittsfield Vermont Mountain Bike Association Chapter. This email explains the formation of a local chapter and their request for a regular meeting area. Discussion. The Secretary was asked to send a letter to Jason giving him Peter Borden’s contact information regarding the use of the Town Hall.
f. TRORC – re: Minutes of April 25, 2007 meeting. No action taken.
g. Town of Victory – re: Education Tax. They are continuing their lobbying efforts against Act 68 and request other Towns participate. No action taken.
h. TRORC – re: Census 2010 Local Update of Census Addresses. They are requesting assistance in updating local address lists. Workshops are being scheduled to help with this process. This will be forwarded to E-911 Coordinator Don Flynn for review.
i. The Trust for Public Land – re: Summer 2007 publication. No action taken.
Pittsfield Selectboard Minutes page 4
June 5, 2007
j. Beck Disaster Recovery, Inc. – re: explanation of services. No action taken.
Old Business
a. Rules of Procedure plan – re: proposal. Discussion. This plan was approved and will be signed at the next regular Selectboard meeting.
b. Conflict of Interest plan – re: proposal. Discussion. This plan was approved with minor changes and will be signed at the next regular Selectboard meeting.
c. Traffic Ordinance – re: proposal. Peter said that he reviewed Stockbridge’s ordinance and felt that with a few changes relevant to Pittsfield it could be utilized. The changes would specify the distances between speed limit changes within the village and note the speed limits on the town roads. Discussion. Trooper Boynton was included in the discussion regarding how the Town could obtain more funds from the tickets given out. It was decided to invite Rutland County Sheriff Stephen Benard to the next meeting to explain in more detail how this can be done. Suana said she would contact him.
d. Town-wide meeting – re: June 6th. It was decided that the Board would outline the history of the project to those present and then open it up to discussion. The Building Committee is expected to be in attendance. The meeting is at 7pm at the Town Hall.
e. Rapid Response Plan – re: update. Patty said that she received an email copy and is currently working to complete it. When done, she said she would meet with Emergency Management Coordinator Peter Borden to review it. It would then be sent to TRORC for review and a hard copy sent to the town for approval by the Selectboard. It is hoped that this will be competed for the approval at the next regular Selectboard meeting.
f. Septic issue – re: Vermont Country Inn, LLC status. Nothing has been received in response to the letter sent by Septic Officer Martha Beyersdorf giving a deadline of June 13, 2007 for a permit. Martha said she would contact Attorney M.B. Neisner and ask him how the fine should be levied. In the meantime she will prepare a letter to the parties involved should nothing be received by the June 13th deadline.
g. Septic issue – re: Pitt-Stop status. Nothing has been received in response to the letter sent by Septic Officer Martha Beyersdorf. Suana asked for a copy of the letter and offered to contact Ralph Michael to see what he has found.
New Business
a. Basketball Court – re: repair quote. Peter said he received a quote for the resurfacing of the basketball court in the amount of $3695.00. Discussion. Peter said he would obtain a few more quotes to present to the Board.
Other Business
a. Town Highway – re: culvert inventory grant. George said that the Town has been accepted for the grant and it was hoped that the project would start in a few weeks.
b. Town Highway – re: parking on Tweed River Drive July 4th. It was felt that there was a problem with parking at last year’s event. Cars were parked on both sides of the road and two way traffic was not possible. Emergency vehicles would have had a more difficult time. Discussion. The Secretary was asked to send a letter to Courtney stating that no parking signs should be posted along the roadway and that parking and a shuttle would be available at the Amee farm. Should parking on Tweed River Drive occur, only the side closest to the Farm could be allowed and that enforcement would be provided by the Rutland County Sheriff’s Department.
c. Town Building – re: review suggestions received for June 6th meeting. Emailed suggestions received by the Town Clerk were reviewed. Suana will bring them to tomorrow night’s meeting.
d. Town Property – re: new tractor. Mark said the new tractor arrived.
Pittsfield Selectboard Minutes page 5
June 5, 2007
e. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence and other documents.
The meeting adjourned at 8:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 19, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 19, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 15, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Marsha Hopkins, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. May 1, 2007 Regular Meeting
b. May 9, 2007 Special Meeting
Guests and Committee Reports
a. Marsha Hopkins – re: loan request from School Board
Correspondence
a. VTrans – re: Handbook for Local Officials 2007
b. Timberline Events – re: Green Mountain Relay Race June 2nd
c. Town of Victory – re: Education Tax
d. VLCT – re: VLCT News May 2007
e. Resignation – re: Zoning Board of Adjustment
Old Business
a. Mass Mailing – re: Town Office Building
b. Rules of Procedure plan – re: proposal
c. Conflict of Interest plan – re: proposal
d. Listers – re: request for approval to put town-wide reappraisal out for bid
e. Appointment – re: Zoning Board of Adjustment Kris Sperber
New Business
a. Pittsfield Flood Hazard Area Regulations – re: approve/disapprove
b. Developmental By-Law – re: update
c. Andy Weinberg – re: email regarding race to be held on June 9th
d. FEMA – re: Rapid Response Plan
e. Ordinance – re: traffic ordinance
Other Business
a. Septic issue – re: Amee property status
b. Septic issue – re: Pitt-Stop status
c. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:57pm. The Minutes of the May 1, 2007 regular meeting and the May 9, 2007 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Marsha Hopkins – re: loan request from School Board. Marsha asked if the School Board could borrow between $2,000.00 and $10,000.00 from the General Fund to cover an expected shortfall in student tuition invoices. She said it would be the same as last year in that it would be an interest free short-term loan that would be paid back when tax money is available. Discussion. Mark made a motion to approve the loan. Seconded by Peter. The motion was unanimously approved.
Pittsfield Selectboard Minutes page 2
May 15, 2007
Correspondence
a. VTrans – re: Handbook for Local Officials 2007. This will be forwarded to Road Commissioner George Deblon.
b. Timberline Events – re: Green Mountain Relay Race June 2nd. This correspondence provides an update as well as a packet explaining the event, with a map of the route. This will be forwarded to Scott Warren with the Pittsfield First Response.
c. Town of Victory – re: Education Tax. This correspondence includes a letter they have sent to various legislators, etc. explaining their opposition to the school tax and how they feel it is unfair. They would like to solicit help from other towns with an email campaign. Discussion. No action taken.
d. VLCT – re: VLCT News May 2007. No action taken.
e. Resignation – re: Zoning Board of Adjustment. Suana Bicek has tendered her resignation effective May 14, 2007.
Old Business
a. Mass Mailing – re: Town Office Building. The draft, which was prepared by Peter, was reviewed and discussed. Patty felt it could be sent out this Thursday and would be sent to all property owners as well as registered voters of the Town of Pittsfield.
b. Rules of Procedure plan – re: proposal. Discussion. Some revisions were proposed. The Secretary was asked to type it as a draft for the next meeting.
c. Conflict of Interest plan – re: proposal. Discussion. Some revisions were proposed. The Secretary was asked to type it as a draft for the next meeting.
d. Listers – re: request for approval to put town-wide reappraisal out for bid. This was tabled until the next meeting to give Mark a chance to review it.
e. Appointment – re: Zoning Board of Adjustment Kris Sperber. Kris’s term was up at Town Meeting 2007 and was overlooked from the list of appointments made by the Selectboard at their March 13th meeting. The Board approved her appointment for a three-year term and the Secretary was asked to send her a Letter of Appointment.
New Business
a. Pittsfield Flood Hazard Area Regulations – re: approve/disapprove. A public hearing was held on May 9th and forwarded to the Board for action. Suana made a motion to approve the Pittsfield Flood Hazard Area Regulations, which had been updated and approved by the Planning Commission. There was no second to her motion. Peter and Mark both felt that FEMA would probably be making changes in two years and felt the 1988 version was still acceptable. Peter made a motion to leave the regulations as is. Seconded by Mark. The motion passed 2 – 1 in favor of remaining with the 1988 regulations.
b. Developmental By-Law – re: update. The Planning Commission is hoping to hold their first public hearing in July. They have received some feedback from TRORC. They hope to have the new by-law approved by the Selectboard after a second public hearing unless the Selectboard chooses to have it voted by Australian ballot. Discussion. Suana was asked to obtain further information from TRORC regarding the “150-day rule” which would mandate zoning for this period of time.
c. Andy Weinberg – re: email regarding race to be held on June 9th. This email was discussed and the Internet site for the Pittsfield Peaks Ultra Challenge” was reviewed, including the course map. Patty read her email response to the race director requesting further information for the Selectboard, including any plans to race across town highways or any other town land. She said she had not received a response prior to tonight’s meeting. Concerns were expressed regarding safety procedures for use on town highways, traffic control patterns, and safety plans (ex. Emergency services, etc) as well as a Certificate of Insurance from the
Pittsfield Selectboard Minutes page 3
May 15, 2007
organizers. The Secretary was asked to send Mr. Weinberg an email citing their concerns and requesting a reply.
d. FEMA – re: Rapid Response Plan. It was determined that this packet for updating had been sent to the former Selectboard Chair. Patty said that she contacted TRORC and they will email her a copy of the plan for the Board’s review.
e. Ordinance – re: traffic ordinance. Peter will look the examples over and prepare a draft for the Board to review.
Other Business
a. Septic issue – re: Amee property status. Septic Officer Martha Beyersdorf stated that she received a letter from Richard Wilson of R & M Design stating that he had been hired by Joseph DeSena to advise him as to the septic needs and required septic permits needed to relocate the house. He stated that currently the project is moving forward under the umbrella of the existing septic system while he investigates and develops a suitable replacement septic system design. Discussion. Martha said she is working on a letter citing the current septic ordinance for the town of Pittsfield and informing him that the project is in violation of the current ordinance. Copies will be sent to Joseph DeSena, Terry Manley, and ANR Terry Shearer.
b. Septic issue – re: Pitt-Stop status. Martha said there has been no response from Ralph Michael as yet. Discussion. It was decided to wait until June before taking any further action.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing drafts of the proposed plans and other correspondence.
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 5, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 5, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD FLOOD HAZARD AREA REGULATIONS
PUBLIC HEARING
DATE: May 9, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Courtney DeSena
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the last Flood Plain regulations were approved June 21, 1988 and it was recommended that they be updated. The Pittsfield Planning Commission, with the assistance of the Two Rivers-Ottauquechee Regional Planning Commission, prepared the proposal and presented it at a public hearing on January 25, 2007 at which time it was approved and forwarded to the Selectboard for their review and public hearing.
Suana said that the major change was in posting issues (ex. newspaper, public areas in town and at the property the permit pertains to). It was also decided to have base flood elevations remain as before as well as most of the regulations. Peter asked if some provisions are more restrictive. Suana said most were less restrictive. Peter also asked why the 1988 regulations couldn’t be used if the Federal regulations were going to change. Suana replied that Two Rivers provided a guide and recommended updating the Town regulations.
Courtney asked for clarification in signage/posting and what that meant, particularly to any work they have done on their Guest House and River House. Suana explained what was involved in a Conditional Use Permit. She also explained that the work on their two structures fell under the 1988 regulations and not under these.
There were no further questions it was recommended this proposal be addressed and approved at the next regular Selectboard meeting on Tuesday, May 15, 2007.
The meeting adjourned at 7:12pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 15, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 1, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Joseph DeSena, Dennis Kulesza, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Joseph DeSena – re: follow-up to letter to volunteer and Pitt-Stop concern
b. Dennis Kulesza – re: proposal for Liberty Hill property
c. Connie Martin – re: town property maintenance issues
Correspondence
a. National Flood Insurance Program – re: Watermark 2007, Number 1
b. VTrans – re: 2008 Enhancements Program Schedule and Process
c. Ultramar – re: request to bid on fuel
d. Gifford Medical Center – re: WRVA Board of Directors resignation
e. VT Agency of Natural Resources – re: Authorization to Discharge Stormwater Runoff for Joe DeSena
f. TRORC – re: Minutes of March 28, 2007 meeting
g. New Century Claims Processing – re: Bankruptcy proceedings
h. VLCT – re: Model Riparian Buffer Ordinance
i. VLCT – re: Edney insurance claim
j. VT Natural Resources Board – re: fax of permit, MOD, exhibit list and certificate of service for Riverside Horse Farm #3W048 (Altered)
k. 100 on 100 – re: request to use Highway Department area for race
l. VLCT – re: change in VLCT PACIF staffing
m. Timberline Events – re: faxed update on this year’s event
n. Gov Office Web Solutions – re: website development
o. VT State Treasurer – re: faxed information about the Municipal Equipment Loan Fund
p. State Senator Kevin Mullin – re: faxed response about IRV and Act 185
q. Resignation – re: Trustee of Roger Clark Memorial Library Kristen Sperber
r. TRORC – re: Final Regional Plan Hearing
Old Business
a. Ordinance – re: traffic ordinance
b. Rules of Procedure plan – re: proposal
c. Conflict of Interest plan – re: proposal
d. Act 185 and Town Clerk – re: concerns
New Business
a. Listers – re: request for approval to put town-wide reappraisal out for bid
Other Business
a. Town-wide meeting – re: follow-up to Bond Issue vote and future plans
Adjourn
Suana called the meeting to order at 5:52pm. The Minutes of the April 17, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 1, 2007
Guests and Committee Reports
a. Joseph DeSena – re: follow-up to letter to volunteer and Pitt-Stop concern. Joe asked if the Board had received his letter asking to be on the Building Committee as he had not received any response. The Board said that they had addressed it at the April 17th meeting but had decided to keep it on file as the vacancy had been filled by Chuck Colton. Joe also asked if there was something he was supposed to do regarding the Pitt-Stop septic. The Board explained that Ralph Michael had been asked to research the status of the existing permit to see if it was in order for all the needs of the property. Septic Officer Martha Beyersdorf said that when that information was obtained, she would respond to the request from Attorneys Corsones & Corsones.
b. Dennis Kulesza – re: proposal for Liberty Hill property. Dennis presented some information to the Board and asked for input from the Board members. He stated that he has begun the Act 250 permitting process to change the use of a portion of his residence located at 1071 Liberty Hill Road. He would like to use the upper level space for a health and nutrition spa. The lower level would remain a two-bedroom residence. He outlined what permits he has applied for and received to date. He asked the Board to complete a Municipal Impact Questionnaire. Discussion. Dennis answered questions the Board posed about his plans and how he decided on them. Suana noted that there might be some changes in zoning in the near future, which could have an impact on his plans. Dennis said that in going ahead, he might find that his plans might not be viable. He is just starting the process. He left the material and a deed with the Board.
c. Connie Martin – re: town property maintenance issues. Connie was not able to attend, but had asked Patty to present her concerns. The basketball court needs something done as there is a lot of cracking of the asphalt and weeds are growing. Discussion. Peter said he would contact some companies for estimates to repair and resurface the court. Patty also said that there is dry rot in the area around the bandstand steps that needs attention. Peter said he would call Carl Oertel about having the repairs done.
Correspondence
a. National Flood Insurance Program – re: Watermark 2007, Number 1. This publication will be forwarded to ZBA member Kristen Sperber.
b. VTrans – re: 2008 Enhancements Program Schedule and Process. This program can be a funding source for transportation-related activities such as new sidewalks, bike paths, historic preservation, environmental mitigation and more. This will be forwarded to Building Committee Chair Henry Hotchkiss for his review.
c. Ultramar – re: request to bid on fuel. This letter introduces them and explains their services. They would like to be put on the Town’s bid list for the upcoming heating season. No action taken.
d. Gifford Medical Center – re: WRVA Board of Directors resignation. This resignation is from Linda Minsinger who is the representative from the hospital. Discussion. The Board members said that they will continue to follow WRVA regarding their financial status and maintain communication with Scott Warren, Pittsfield’s representative to WRVA.
e. VT Agency of Natural Resources – re: Authorization to Discharge Stormwater Runoff for Joe DeSena. The Authorization to Discharge will authorize the discharge of stormwater runoff from the DeSena Expansion located on Tweed River Drive in Pittsfield, Vermont to groundwater in the Tweed River watershed. A copy of the Public Notice was posted at the Town Office starting April 19, 2007 through April 20, 2007.
f. TRORC – re: Minutes of March 28, 2007 meeting. No action taken.
g. New Century Claims Processing – re: Bankruptcy proceedings. This company has no known dealings in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
May 1, 2007
h. VLCT – re: Model Riparian Buffer Ordinance. This pertains to the protection of water quality. Suana said that right now the Planning Commission is too involved in other issues to take this under consideration. Peter indicated he would like to review it and it was given to him. No further action at this time.
i. VLCT – re: Edney insurance claim. This is a copy of VLCT’s response to the Edneys. As it has not been proven that the Town is liable for the vehicle damage no payment will be made. In addition, the Town is covered by the doctrine of Sovereign Immunity and that applies in this case. This will be kept on file at the Town Clerk’s Office.
j. VT Natural Resources Board – re: fax of permit, MOD, exhibit list and certificate of service for Riverside Horse Farm #3W048 (Altered). This document outlines the issues that have been raised regarding the Motion to Alter Conditions 17 and 18 from Land Use Permit #3W0948 and how they have been addressed and resolved. This will be kept on file at the Town Clerk’s Office.
k. 100 on 100 – re: request to use Highway Department area for race. It is expected that the site will be utilized between 3:30PM – 5:30PM Saturday, August 18th. The Board had no objection and asked the Secretary to forward their approval.
l. VLCT – re: change in VLCT PACIF staffing. Underwriting Manager Tina Feeney will be leaving as of May 1st and a search is underway for a replacement. Other staff members will be available for assistance if needed. No action taken.
m. Timberline Events – re: faxed update on this year’s event. The Green Mountain Relay will take place Saturday – Sunday June 2nd and 3rd. A change to the 2nd or 3rd weekend in July is being considered for 2008. No action taken.
n. Gov Office Web Solutions – re: website development. No action taken.
o. VT State Treasurer – re: faxed information about the Municipal Equipment Loan Fund. This fund was created for the purpose of providing loans on favorable terms to municipalities for the purchase of construction, fire, emergency or heavy equipment or vehicles. Single municipalities would be assessed 2% interest and if two or more municipalities jointly purchased equipment, there would be no interest assessed. The Secretary was asked to send copies of this to Road Commissioner George Deblon, Fire Chief Dave Colton, and First Responder Scott Warren.
p. State Senator Kevin Mullin – re: faxed response about IRV and Act 185. This email was in response to an email from Patty to Senators Carris, Maynard, and Mullin, and Representative Haas. In her email she outlined her concerns and expressed her opposition to Act 185 concerning Prebate/Rebate downloads and IRV. Senator Mullin’s response was that he is in total agreement on both issues and would do what he could to change the direction the legislature is headed in. Discussion. No action taken by the Board.
q. Resignation – re: Trustee of Roger Clark Memorial Library Kristen Sperber. The Secretary was asked to send her a letter of appreciation for her service to the Library and the Town.
r. TRORC – re: Final Regional Plan Hearing. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Ordinance – re: traffic ordinance. As Mark was unable to attend tonight’s meeting, this topic will be tabled until the next scheduled meeting.
b. Rules of Procedure plan – re: proposal. (see Old Business “a”)
c. Conflict of Interest plan – re: proposal. (see Old Business “a”)
d. Act 185 and Town Clerk – re: concerns (see Correspondence “p”)
Pittsfield Selectboard Minutes page 4
May 1, 2007
New Business
a. Listers – re: request for approval to put town-wide reappraisal out for bid. Lister Martha Beyersdorf provided copies of the proposal information to the Board members. This will be tabled until the next scheduled meeting.
Other Business
a. Town-wide meeting – re: follow-up to Bond Issue vote and future plans. Discussion. The Selectboard decided to prepare a mailing and hold another meeting on Wednesday, June 6th at 7PM at the Town Hall for the purpose of discussing with attendees the course of action that the Building Committee should undertake. Peter said he would contact Building Committee Chair Henry Hotchkiss and prepare a draft for the next Selectboard meeting.
The meeting adjourned at 7:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 15, 2007at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 15, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 17, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Henry Hotchkiss
AGENDA: Call to Order
Approve Minutes
a. April 3, 2007 Regular Selectboard Meeting
b. April 10, 2007 Special Informational Meeting
Public Comment
a. Henry Hotchkiss – re: future of Building Committee
Correspondence
a. VLCT – re: VLCT News April 2007
b. VT Dept. of Public Safety – re: FY 2006 Vermont Homeland Security Exercise and Evaluation Grant Program Application Overview
c. Cycle Conservation Club of Vermont – re: introduction to organization
d. Summit/Catamount, LLC – re: introduction to General Contractor services for new Town Office Building
e. U.S. Dept. of the Interior – re: U.S. Fish & Wildlife Service Planning Newsletter and Issues Workbook
f. TRORC – re: Town Overlay Map Sets
g. Town of Stockbridge – re: Traffic Ordinance (see Old Business <b>)
h. Corsones & Corsones – re: Pitt-Stop septic issue
i. Rutland County Sheriff’s Department – re: February and March citation reports
j. VT Agency of Natural Resources – re: Draft Amendment to Amended General Permit 3-9010
k. U.S. Dept. of Agriculture – re: invitation to GMNF Celebration
l. Chuck Colton – re: request to serve on Building Committee (see Public Comment)
m. Signature Press & Blueprinting – re: plans for Town Office Renovation
n. LEPC#12 – re: Minutes and Agenda
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1307 for William, John, and Patricia Black
p. Joseph DeSena – re: request to volunteer
Old Business
a. Town Office Renovation – re: future plans (see Public Comment)
b. Ordinance – re: traffic ordinance
c. Rules of Procedure plan – re: proposal
d. Conflict of Interest plan – re: proposal
e. TRORC – re: project solicitation
New Business
a. Zoning Board of Adjustment – re: legal services
b. Voting – re: political campaigning outside polling places
c. Act 185 update – re: impact on local officials
d. Certificate of Appreciation – re: John and Helen Kennedy
Adjourn
Pittsfield Selectboard Minutes page 2
April 17, 2007
Suana called the meeting to order at 6:00pm. The Minutes of the April 3, 2007 Regular Selectboard meeting and the April 10, 2007 Special Informational Meeting were approved with no corrections or changes.
Public Comment
a. Henry Hotchkiss – re: future of Building Committee. Suana said that she spoke with Selectboard member Mark Begin before he left on vacation as to what should be done regarding the Town Office Building following the defeat of the bond vote. Both she and Mark thought that the playground could be relocated and a new Town Clerk’s Office and vault space could be built on a slab behind the existing building. Water and septic could be tied in with the existing building. Local contractors could be used to help keep costs down and excavation done around the existing building to resolve the water issue. The Historical Society could utilize the basement and the second floor could be permanently closed off and the outside stairway from that floor removed. Peter agreed that this plan was a good idea. It was a small and responsible one. Overall everyone agreed that there was now a new direction and mission for the Building Committee – to stabilize the existing building and focus on a new Town Office. Suggestions were presented to Henry for him to present to the Committee. Henry said he would schedule a meeting in the near future. He said that he had spoken with the members following the vote and everyone agreed to remain on the Committee. Suana read a letter from Chuck Colton expressing his desire to serve on the Building Committee. Discussion. Committee member Joni Pentifallo has been relocated for work and has left the committee, resulting in a vacancy. It was felt that Chuck would be an asset to the current Committee and would work well with the members. The Board appointed Chuck and the Secretary will send him an Appointment Letter. Henry was thanked for his hard work and for attending tonight’s meeting.
Correspondence
a. VLCT – re: VLCT News April 2007. No action taken.
b. VT Dept. of Public Safety – re: FY 2006 Vermont Homeland Security Exercise and Evaluation Grant Program Application Overview. This was given to Peter for his review as Emergency Management Coordinator.
c. Cycle Conservation Club of Vermont – re: introduction to organization. This organization is a membership organization made up of recreational motorcyclists. It is a trail-based family recreation organization. Due to their interest in old and often poorly documented routes, they are extending an invitation to assist in both the documentation and research required by statute on ancient roads. Discussion. The Board asked the Secretary to send them a note indicating that research has started and to give them Sarah Gray’s address and phone number as a contact.
d. Summit/Catamount, LLC – re: introduction to General Contractor services for new Town Office Building. Suana suggested that a file be started in which this and future correspondence could be kept for reference.
e. U.S. Dept. of the Interior – re: U.S. Fish & Wildlife Service Planning Newsletter and Issues Workbook. They are starting work on a comprehensive conservation plan for the Silvio O. Conte National Fish and Wildlife Refuge, and are requesting input from local residents, non-profit environmental and recreational organizations, and community leaders. They are looking for ways that the Refuge can serve the needs of both wildlife and people throughout the Connecticut River watershed. No action taken.
f. TRORC – re: Town Overlay Map Sets. These maps were delivered to the Planning Commission.
g. Town of Stockbridge – re: Traffic Ordinance (see Old Business <b>)
Pittsfield Selectboard Minutes page 3
April 17, 2007
h. Corsones & Corsones – re: Pitt-Stop septic issue. Joe DeSena has a contract to purchase the Pitt-Stop from J.R. Bullock. There is a question as to whether the upstairs apartment and laundromat are properly permitted. The attorneys are requesting the Town’s opinion as to the status of the septic permit. Martha, as Septic Officer, reviewed the permits currently on file at the Town Clerk’s Office with Patty and felt the Board should be consulted before responding. Discussion. The Board felt that Ralph Michael should be contacted and asked to review the permits and make his recommendation. Martha will contact him and provide him with what is currently available.
i. Rutland County Sheriff’s Department – re: February and March citation reports. In February there was one law incident, twenty-two traffic citations and nine traffic warnings. In March there were nineteen traffic citations and seven traffic warnings. These reports will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Draft Amendment to Amended General Permit 3-9010. This pertains to discharges from stormwater runoff. A copy of the Public Notice will be posted at the Town Office starting April 4th through May 7th.
k. U.S. Dept. of Agriculture – re: invitation to GMNF Celebration. This celebration marks 75 years of Stewardship through Partnerships. It will be held on May 19th at Hapgood Pond Recreation Area in Peru at 11:30 and will include stories of the past, partnership recognition, refreshments, and live music.
l. Chuck Colton – re: request to serve on Building Committee (see Public Comment)
m. Signature Press & Blueprinting – re: plans for Town Office Renovation. This will be placed on file for future reference.
n. LEPC#12 – re: Minutes and Agenda. The Minutes of the January 18th meeting and the Agenda for the April 19th meeting were enclosed. No action taken.
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1307 for William, John, and Patricia Black. This project consists of merging two pre-existing lots and constructing one single-family residence on the new 2.88 acre parcel on Cahill Road and is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
p. Joseph DeSena – re: request to volunteer. Discussion. This will be kept on file at the Town Clerk’s Office for future consideration.
Old Business
a. Town Office Renovation – re: future plans (see Public Comment)
b. Ordinance – re: traffic ordinance. Copies of the Stockbridge Traffic Ordinance will be given to each Board member for review for the next meeting.
c. Rules of Procedure plan – re: proposal. Suana said that she is concerned about recent happenings in other Vermont towns and feels that procedural rules should be formalized and adopted annually following Town Meeting. Copies of her proposed plan will be reviewed by the Board members and this will be tabled until the May meeting.
d. Conflict of Interest plan – re: proposal. Suana expressed similar feelings regarding this and as with the Rules of Procedure proposal it will be reviewed and tabled until May.
e. TRORC – re: project solicitation. Discussion. No action taken.
New Business
a. Zoning Board of Adjustment – re: legal services. Suana said that the ZBA has been involved in a three-year discussion with Joe and Courtney DeSena regarding their guesthouse. The State has become involved with enforcement issues regarding a variance. Discussion. The Board felt that Attorney M.B. Neisner should be contacted for his services in representing the Town in this matter.
Pittsfield Selectboard Minutes page 4
April 17, 2007
b. Voting – re: political campaigning outside polling places. Flyers outlining why the bond should be rejected were circulated around Town and some were placed in the lobby of the Town Hall where the voting was taking place. Vermont law does not permit political campaign materials in the vicinity of a polling place. Among the duties of election officials is the monitoring of polling places and it was felt that they should control this type of activity. No action taken.
c. Act 185 update – re: impact on local officials. In a note to the Selectboard Patty expressed her concern regarding State legislation, which is putting more of a burden on Town Clerks, Treasurers, and Listers. She provided an email reviewing legislative updates and their impacts. This will be reviewed and discussed at a future meeting.
d. Certificate of Appreciation – re: John and Helen Kennedy. Suana said that David Hooks had approached her and suggested that John and Helen be recipients of the certificate. They will be moving from Pittsfield soon and he felt that their contributions to the Town and outside organizations should be recognized. The Secretary prepared a Certificate and the Board members signed it.
The meeting adjourned at 7:15pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 1, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 1, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 3, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sandra Begin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sandra Begin – re: Health Officer concern
Correspondence
a. VLCT – re: Conducting Effective Property Tax Appeals workshop
b. VT Agency of Natural Resources – re: WW-3-1307 John, William, and Patricia Black, merge lots and construct residence on Cahill Road
c. Reis, Urso, & Ewald – re: Riverside Farm noise concern
d. VT Dept. of Forests, Parks & Recreation – re: 2007 Trees for Local Communities grant program
e. TRORC – re: Project Solicitation
Old Business
a. U.S. Census Bureau – re: request for Town representative
b. Bond Hearing – re: update
c. Flood Plain Zoning – re: final updates
d. Ordinance – re: plans for speeding ordinance update
New Business
a. Liquor and Tobacco Licenses – re: renewals
b. Annual Financial Plan – re: town highways
c. Selectboard Institute – re: report by Suana
1. Rules of Procedure
2. Conflict of Interest
3. Municipal Attorney
Other Business
a. Pittsfield Post Office – re: mail delivery concern
Adjourn
Suana called the meeting to order at 6:03pm. The Minutes of the March 27, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sandra Begin – re: Health Officer concern. Sandy said that she had been contacted by the renter of J.R. Bullock’s apartment behind the Pittsfield Academy next to the Clear River Inn. She was informed that there was a mold problem that was not being dealt with by the landlord. She also said that mold was found in a closet at the Pittsfield Academy. Sandy said that she spoke with J.R. and he contacted Tim Pins, who corrected the issue. Sandy’s concern was that there might be similar issues with other rental properties in Pittsfield. She said that she spoke to Janice McCann with the VT Department of Health who suggested the Selectboard compose and adopt a policy regarding a regular inspection of rental properties for various reasons in the Town. Sandy said that these issues could include the proper
Pittsfield Selectboard Minutes page 2
April 3, 2007
installation and function of smoke and carbon monoxide detectors, mold issues, etc. Discussion. The Board felt that they would like to address this at a later date and asked the Secretary to make a note for it to be brought up during the summer.
Correspondence
a. VLCT – re: Conducting Effective Property Tax Appeals workshop. This workshop will be held April 26th in Montpelier and encourages local officials to attend and learn how they can conduct effective property tax grievances and appeals. This information will be available in the Town Clerk’s Office. Deadline for registering is April 19th.
b. VT Agency of Natural Resources – re: WW-3-1307 John, William, and Patricia Black, merge lots and construct residence on Cahill Road. This letter informs the applicant that there is additional information needed to be included with their submittal. This will be kept on file at the Town Clerk’s Office.
c. Reis, Urso, & Ewald – re: Riverside Farm noise concern. This letter is a rebuttal to the recent correspondence from Corsones & Corsones. The Board took no action.
d. VT Dept. of Forests, Parks & Recreation – re: 2007 Trees for Local Communities grant program. This is a cost-share grant, which provides funds to communities for the purpose of developing and implementing local urban and community forestry programs. The Board took no action.
e. TRORC – re: Project Solicitation. Two Rivers is seeking input from Towns regarding new economic development projects that should be listed on the Project Planning List and contained in the Comprehensive Economic Development Strategy document for 2007. Feedback is requested by late April. The Board members were given the copies of the 2006 version of this plan. It was decided to review it and discuss it further at the next meeting.
Old Business
a. U.S. Census Bureau – re: request for Town representative. This topic had been presented at a previous meeting and no action was taken at that time. Patty thought that Don Flynn, who had previously worked with the Census Bureau, might be interested. This correspondence will be forwarded to him for his review.
b. Bond Hearing – re: update. The entire Building Committee plans to attend and Architect Mark McManus has been invited. The concern was expressed that if the bond issue is turned down, that the ADA accessibility and vault space issues would still need to be addressed. Mark Begin asked how much the bond issue would be costing each taxpayer. Patty went over the figures and they came out to be approximately $69.49 per $100,000 of assessment value. There was discussion as to the best way to simplify the financials for presentation at the hearing and Henry Hotchkiss will be meeting with Patty this week to also discuss this topic. Suana said that the Selectboard would plan to introduce Henry and Mark McManus and suggest to the attendees that questions be addressed to the Building Committee.
c. Flood Plain Zoning – re: final updates. The proposed plan needs to be made available for review by people attending the informational meeting. Suana asked Mark and Peter if they had any changes to recommend to the proposed plan. Discussion. The current plan is from 1992 and copies were made available to the Board so that they could review the proposed changes from the Planning Commission. Suana felt strongly that the Planning Commission feels the need to update the plan as so much work is being done in the flood plain at this time.
d. Ordinance – re: plans for speeding ordinance update. Patty said that she contacted Stockbridge Town Clerk Cathy Brown and she will be sending a copy of their ordinance to Pittsfield. Discussion. It was decided to table this until the next meeting. Regarding the speed limit study which was discussed at the last meeting, the Secretary was asked to bring this to the Board’s attention in August.
Pittsfield Selectboard Minutes page 3
April 3, 2007
New Business
a. Liquor and Tobacco Licenses – re: renewals. The following businesses were reviewed, approved, and signed by the Board: the Original General Store and The Pitt-Stop.
b. Annual Financial Plan – re: town highways. Suana said that she met with Tom Roberts. The plan was reviewed the guidelines were met. The Board signed the plan and it will be forwarded to the District Administrator.
c. Selectboard Institute – re: report by Suana. Suana felt the workshop was very informative and brought to light some topics she felt should be considered:
1. Rules of Procedure - She presented copies of the VLCT Model Selectboard Rules of Procedure and asked Mark and Peter to review it. It was thought that a copy for Pittsfield should be approved and filed.
2. Conflict of Interest – re: Suana cited various examples. She thought that a procedure should be approved. She said she would obtain some samples and provide them at the next meeting for consideration.
3. Municipal Attorney - Currently the Town has no contact with an attorney. Suana said that the workshop stressed that each Town should have someone they can consult when the need arises. Attorney M.B. Neisner has been the Town’s consultant over the last few years but no contract with him has been formalized.
Other Business
a. Pittsfield Post Office – re: mail delivery concern. Patty said that Postmaster Alvina Harvey had received a request for mail delivery at the apartment house on the Village Green and wanted to know if the Board had any concern regarding the erection of a mail box/s at that location. Discussion. The Board felt that this would not be a problem but requested that the box/s be placed on the building side of the road.
The meeting adjourned at 6:59pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 17, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 17, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 27, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon, Chuck Wise
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Chuck Wise – re: Speed Limits and Better Backroads Grants
Correspondence
a. VT Agency of Natural Resources – re: Project Review Sheet for William, John, and Patricia Black on Cahill Road
b. VLCT – re: Update on Health Trust Issues
c. Green Mountain Wireless, LLC – re: broadband internet service
d. VT Dept. of Taxes – re: EFT of Property Tax Adjustment Amounts
e. VT Rural Fire Protection Task Force – re: 2007 Dry Hydrant Grant Program
f. VT Local Roads – re: workshops and programs
g. US Dept. of Commerce – re: promotional workshop
h. Kenlan Schwiebert & Facey, PC – re: Bond for Renovations to Town Offices
i. TRORC – re: Public Hearing Notice
j. VTrans – re: Class 1 and 2 centerline marking
k. VTrans – re: Conceptual Plans for VT Route 100, Bridge 127 repair
l. M.B. Neisner, Jr., PC – re: Auditor’s Inquiry Letter
m. Quin-Town Center for Senior Citizens – re: request for additional funding
n. Corsones & Corsones – re: Riverside Farm Case #3W0948
o. TRORC – re: Minutes of February 28, 2007 meeting
p. VT Local Roads - re: News March 2007
Old Business
a. Flood Plain Zoning - re: set date for public hearing
b. TH #15 - re: update
c. Bond workshop - re: Peter Borden on April 26th
New Business
a. Liquor Licenses - re: renewal
Other Business
a. Insurance Claim - re: status
b. TH #15 - re: review
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the March 13, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 27, 2007
Guests and Committee Reports
a. Chuck Wise – re: Speed Limits and Better Backroads grants. Chuck Wise is the Senior Transportation Planner for TRORC. George said that he had met and spoken to him at Road Foreman workshops and asked him to attend a Selectboard meeting to address concerns regarding speed limits and enforcement and the Better Backroads Grant program. Mr. Wise passed out a handout which outlined his thoughts regarding setting speed limits, goals, challenges, and enforcement. He asked the Board to review the material and with a map, determine which roads should be looked at. His information included State highways as well as local roads. The application for 2007 Vermont Better Backroads Grants Program addresses culvert and bridge inventory and assessment. The application was reviewed and the Board was asked to approve George submitting the application. The deadline is March 30th. The Board unanimously approved the submittal of the application. George was asked to come back to the Board with a proposal for future budgeting of these projects if the grant is approved. Chuck was thanked for coming to the meeting and explaining the programs.
Correspondence
a. VT Agency of Natural Resources – re: Project Review Sheet for William, John, and Patricia Black on Cahill Road. This project is described as merging currently undeveloped lots 75-120 and 75-230 (2.88 acres) and constructing one 3-bedroom single family dwelling, drilled well and septic system. This will be kept on file at the Town Clerk's Office.
b. VLCT – re: Update on Health Trust Issues. The Health Trust Board recently voted to continue to offer members the $50 deductible $5/10/15 co-pay prescription drug plan option. This memo will be kept on file at the Town Clerk's Office.
c. Green Mountain Wireless, LLC – re: broadband internet service. This company will locate one or more transmitters throughout a community to provide broadband coverage to rural areas not serviceable by cable or DSL. No action taken.
d. VT Dept. of Taxes – re: EFT of Property Tax Adjustment Amounts. These payments, which were previously sent directly to taxpayers, will now be sent to the towns via electronic funds transfers. This memo outlines the way this will take place and asks that required banking information be sent to the Tax Department. Patty noted to the Board that this has been taken care of.
e. VT Rural Fire Protection Task Force – re: 2007 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton for his review.
f. VT Local Roads – re: workshops and programs. This packet contains information regarding the Vermont Municipal Highway Association's 2007 Field Day and Expo, Tractor/Mower Operator Safety Training, and a Road Grader Operators Workshop. This will be forwarded to Road Commissioner George Deblon.
g. US Dept. of Commerce – re: promotional workshop. This workshop will address the 2010 Census Local Update of Census Addresses Program. It will be offered in Rutland on April 26th. No action taken.
h. Kenlan Schwiebert & Facey, PC – re: Bond for Renovations to Town Offices. Attorney John Facey is representing the Town in connection with the authorization and subsequent sale to the Vermont Municipal Bond Bank of $850,000.00 in Pittsfield Municipal Bonds for the purpose of renovating the Pittsfield Municipal Office Building. This letter outlines the scope of services, staffing, responsibilities, and fees. The Board agreed to these services and Suana signed on behalf of the Board as Chair.
i. TRORC – re: Public Hearing Notice. Hearing dates will be held throughout April in various locations. The enclosed draft is available for review in the Town Clerk's Office.
j. VTrans – re: Class 1 and 2 centerline marking. There are no Class 1 or 2 paved roads in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
March 27, 2007
k. VTrans – re: Conceptual Plans for VT Route 100, Bridge 127 repair. This bridge is located in the vicinity of Guernsey Brook Road. These plans are for information and will be available for review in the Town Clerk's Office.
l. M.B. Neisner, Jr., PC – re: Auditor’s Inquiry Letter. Attorney Neisner would like his letter to Jeffrey Bradley, CPA, reviewed and approved so that he can send it. Mark made a motion to approve M.B.'s letter to Jeffrey Bradley, CPA, regarding the audit. Seconded by Peter. Unanimously approved
m. Quin-Town Center for Senior Citizens – re: request for additional funding. Discussion. It was decided to send a letter to Quin-Town stating that Pittsfield approved their 2007 budget at Town Meeting and that they can request additional monies which can be reviewed for next year's budget.
n. Corsones & Corsones – re: Riverside Farm Case #3W0948. This letter pertains to the ongoing noise level concerns at the Wedding Barn. No action taken.
o. TRORC – re: Minutes of February 28, 2007 meeting. Suana noted that she is pleased that Jerry Drugonis has been such an active representative for Pittsfield. No action taken.
p. VT Local Roads - re: News March 2007. No action taken.
Old Business
a. Flood Plain Zoning - re: set date for public hearing. It was decided to hold the Public Hearing on Wednesday, May 9, 2007 at 7pm at the Town Hall. Patty will be asked to check on the 30-day notice and if that is correct will place notices in the newspaper as well as post in the usual places in Town.
b. TH #15 - re: update. Attorney M.B. Neisner will send out letters to the property owners and upon receipt will have 30 days notice to respond. No further action at this time.
c. Bond workshop - re: Peter Borden on April 26th. Peter asked for log in information as he will be attending this via computer from his home.
New Business
a. Liquor Licenses - re: renewal. The following businesses were reviewed, approved and signed by the Board: Apollo 8 and the Casa Bella Inn.
Other Business
a. Insurance Claim - re: status. Patty said that Richard Edney came to the office recently and wanted to know what was happening with the claim. Patty said that the Town's insurance agent is handling it and would be contacting him. He asked for a copy of the claim filed by the Town and Patty provided him with a copy.
b. TH #15 - re: review. Suana asked Peter and Mark to explain how this issue came to light and what has been done so far to resolve it.
Pittsfield Selectboard Minutes page 4
March 27, 2007
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 3, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 3, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 13, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Suana Bicek
AGENDA: Call to Order
Selectboard Reorganization
Approve Minutes
a. March 6, 2007 Town Meeting
b. February 20, 2007 Regular Selectboard Meeting
Correspondence
a. TRORC - re: Minutes of January 24, 2007 meeting
b. VT Agency of Human Services – re: Town Service Officer Appointment
c. VLCT - re: Selectboard Institute workshop
d. Better Backroads - re: 2007 Grant Information and Application
e. VLCT - re: VLCT News March 2007
f. Milton CAT - re: change in equipment purchase process
Old Business
a. TH #15 - re: update
b. Flood Plain Zoning - re: review and set hearing date
c. Town Office Building - re: bond and resolution
d. Insurance Claim - re: status of Edney claim against Town
e. Ordinances - re: parking and speeding
New Business
a. Appointments - re: 2007 Town Officials
b. Audit - re: sign off on audit
c. 2006 Grand List - re: sign off
d. Park House - re: request to sell local phone books in Town Office
Other Business
a. Tape Recording Meetings - re: request to discontinue
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:58pm.
The Board approved the following positions: Suana will assume Chair, Mark with do the weekly Orders, and Peter will be in charge of the Town Buildings.
The Minutes from Town Meeting March 6, 2007 were approved. The Minutes of the Regular Selectboard meeting on February 20, 2007 were approved with no corrections or changes.
Correspondence
a. TRORC - re: Minutes of January 24, 2007 meeting. Pittsfield was represented. No action taken.
b. VT Agency of Human Services – re: Town Service Officer Appointment. Sandra Begin was appointed and the paperwork will be sent to the State. The term of her appointment is from April 15, 2007 through April 14, 2008.
Pittsfield Selectboard Minutes page 2
March 13, 2007
c. VLCT - re: Selectboard Institute workshop. Suana expressed interest in attending this workshop. It will be held Saturday, March 31st in Montpelier and will cover topics of special interest to Selectboard members. Mark and Peter had previous commitments and will not be available to attend.
d. Better Backroads - re: 2007 Grant Information and Application. This information will be forwarded to Road Commissioner George Deblon.
e. VLCT - re: VLCT News March 2007. No action taken.
f. Milton CAT - re: change in equipment purchase process. Previously Milton Cat used a municipal specialist to represent the municipal market. The new method will be for the territory sales representative to represent the municipal market. This notification will be forwarded to Road Commissioner George Deblon.
Old Business
a. TH #15 - re: update. Patty said that Attorney M.B. Neisner has not sent out letters to the property owners yet, but that they would go out this week.
b. Flood Plain Zoning - re: review and set hearing date. Suana said that the new statute from Two Rivers has been reviewed by the Planning Commission, hearings held, and it was approved. At this time it is now in the hands of the Selectboard for their review and a public hearing date set. This was tabled until the next meeting so the members can review the document.
c. Town Office Building - re: bond and resolution. The Building Committee is recommending design Plan A and seeks endorsement by the Selectboard. Henry Hotchkiss, Chair of the Building Committee has contacted Attorney John Facey. A Resolution needs to be signed by the Selectboard and a Warning for a Town vote on a bond not to exceed $850,000.00. Discussion. Patty and the Board reviewed the possible dates for the Informational Meeting and the Town Vote and based on Warning and publication requirements, decided to hold the Informational Meeting on Tuesday, April 10, 2007 and the Australian Ballot vote will be held on Wednesday, April 11, 2007 from 10am - 7pm at the Town Hall. Absentee ballots will be available to those unable to attend. Mark made a motion to approve the Resolution to request a bond vote note not to exceed $850,000.00 and to sign the Warning. Seconded by Suana. The motion passed. The Selectboard signed both the Resolution and the Warning. Patty asked the Board if they would approve a Special Meeting if it becomes necessary should the Attorney state the dates do not meet statutory requirements. The Board agreed. Patty also reported that Henry has been trying to work through the GMEDC to obtain help with writing an accessibility grant. Patty reported that GMEDC was not being very responsive. Henry and Patty researched other organizations to help with the grant writing and have decided that Two Rivers Ottauquechee Regional Planning Commission would be a better resource. The Board agreed to have Henry work with TRORC on the grant writing.
d. Insurance Claim - re: status of Edney claim against Town. Patty said that George completed paperwork and that a claim was filed with the Town's insurance. At this time an agent for the insurance company is handling the claim. No further action at this time.
e. Ordinances - re: parking and speeding. Patty said that Rutland County Sheriff Deputy McDermott has brought to her attention that the existing ordinance does not allow the Town to collect as much of the fine money as it could. The existing ordinance only covers the Town roads and not Route 100. Patty showed the Board some sample ordinances but the Board felt that they would like to see samples more suited to a smaller Town than the ones represented. Patty will contact VLCT, the Town of Stockbridge, and Two Rivers. This issue will be readdressed at a future meeting.
Pittsfield Selectboard Minutes page 3
March 13, 2007
New Business
a. Appointments - re: 2007 Town Officials. The Board approved the following appointments and letters will be sent to each appointee.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sarah Gray Zoning Administrator one year
Sandra Begin Service Officer one year
Patricia Haskins Unemploy. Comp. Coordinator one year
Martha Beyersdorf Septic Officer expires July 1, 2007
Scott Warren WRVA Representative one year
Ray Colton VT. Coalition of Municipalities one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Patricia Fuster Zoning Board of Adjustment two years
Robert Charlebois Zoning Board of Adjustment three years
b. Audit - re: sign off on audit. Patty said that Jeff Bradley, a CPA from Mendon, is completing the audit and a letter needs to be signed by the Board. A letter to the accountant confirming to the best of their knowledge and belief that representations made in the letter was signed by the Selectboard.
c. 2006 Grand List - re: sign off. The Board signed off on the Grand List indicating that no suits were pending against the Grand List. This is kept on file at the Town Clerk's Office with the Grand List Book.
d. Park House - re: request to sell local phone books in Town Office. Nancy Woolley has asked if local phone books published to benefit the Park House could be sold in the Town Clerk's Office. The Board approved her request.
Other Business
a. Tape Recording Meetings - re: request to discontinue. The Secretary asked if taping of the meetings could be discontinued. Discussion. It was approved by the Board to discontinue the recording of the meetings.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing letters of appointment and other correspondence.
Pittsfield Selectboard Minutes page 4
March 13, 2007
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 27, 2007at 6:00pm at the Town Clerk’s Office. Regular meetings will resume for the 1st and 3rd Tuesday times beginning in April.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 27, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 20, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Ray Colton, Lettie Fifield, Dot Williamson, Sarah Gray, George Deblon, Marsha Hopkins
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads
b. Marsha Hopkins – re: School Directors vacancy
c. Marsha Hopkins – re: State Education budget
d. George Deblon – re: snow storm issues
Correspondence
a. Alliance Solid Waste Management Program – re: Alliance Household Hazardous Waste Collection Events
b. Flood Plain – re: work packets
c. LEPC #12 – re: Agenda and Bylaw change
d. Sen. Bernard Sanders – re: staff support announcement
e. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1035-1 for Alfred Baldwin
f. Don Flynn – re: parking concerns at Original General Store (see New Business (c))
g. VT Forum on Sprawl – re: The Roadside Guide publication
h. Rutland County Sheriff’s Department – re: January citation report
i. VTrans – re: Notice of Change to Town Highway Grant Programs
j. VT Agency of Natural Resources – re: Project Review Sheet for Riverside Farm
k. Rutland County Sheriff’s Department – re: Invoice for Service
l. VLCT – re: Update on Health Trust Issues
m. VT Coalition of Municipalities – re: Position on Education Finance & Property Tax Reform
n. US Census Bureau – re: 2010 Decennial Census Program
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repairs – re: status
c. Meeting with Margaret Torizzo – re: status
d. WRVA – re: discussion
New Business
a. Rutland County Tax – re: change
b. Certificate of Mileage – re: approval
c. Citizen Concern/Complaint – re: parking at the Original General Store
Other Business
a. Richard Garofalo – re: town trash pickup
b. Richard Edney – re: damage to vehicle by Town truck
c. Selectboard Secretary – re: additional pay for meeting
Adjourn
Pittsfield Selectboard Minutes page 2
February 20, 2007
Terry called the meeting to order at 6:08pm. The Minutes of the February 6, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads. Sarah said that the group has six roads to add to the mileage certificate. She gave the Selectboard a packet noting the roads and their locations. She said that it is the Selectboard’s decision as to whether to add them as Class 4 roads or not. George asked if they had the necessary supporting documentation. The official town highway map was reviewed. The committee would like the Board to consider the roads. Sarah felt that more documentation could be obtained and there are more roads to consider and more work still to do. (see New Business (b))
b. Marsha Hopkins – re: School Directors vacancy. Marsha said that she was upset that the conflict of interest issue was brought to the Selectboard before the School Board could present it. Verna Borden has been asked to resign. This will leave two positions open at Town Meeting. Joyce Stevens has chosen not to run for re-election.
c. Marsha Hopkins – re: State Education budget. Marsha said that school taxes would probably increase by about 30%. At this time Pittsfield is close to entering the penalty phase. She is hoping that a revised budget will help this issue. She was disappointed that the CLA dropped so much since last year. She addressed questions regarding consolidation of schools and school choice/designation.
d. George Deblon – re: snow storm issues. Geoege reported that he caught a tree with the plow when backing up and is attempting to repair the plow. He also said that the International is in for repairs. A part is coming from Maine shortly.
Correspondence
a. Alliance Solid Waste Management Program – re: Alliance Household Hazardous Waste Collection Events. These will take place on Saturday, June 16, 2007 and Saturday, September 8, 2007 from 9am to 1pm at the Bethel/Royalton recycling facility on Waterman Road in Royalton. Accepted hazardous waste for disposal includes: cleaning supplies, pesticides, stains, oil based paints, thinners/strippers, fluorescent lights, motor oil, antifreeze, wet/dry cell batteries, gasoline, oil filters, and auto batteries. Additional information can be obtained by calling 234-9340 or 763-2232.
b. Flood Plain – re: work packets. These are for the Board’s review pertaining to Flood Hazard Area regulations. They then need to recommend any changes and then set up a Hearing before they can be adopted. This will be addressed at a meeting in the near future.
c. LEPC #12 – re: Agenda and Bylaw change. The agenda was for the February 15th meeting. The Bylaw change addresses Meetings and Standard Notice. Sub Section 4.2 states that “Meetings of the LEPC will be held bi-monthly at a regular day and time as the LEPC may select. Meeting locations shall move around the region. At least seven days written notice of the meeting time and location, including a proposed agenda, shall be mailed or emailed to each member at their last known address.” Members will vote on this bylaw amendment at the April 19, 2007 meeting.
d. Sen. Bernard Sanders – re: staff support announcement. Ethan Ready, a current Selectboard member in the Town of Lincoln, will serve as the Senator’s Municipal Government liaison. He will be based in the Burlington office and can be reached by phone and email (802-862-0697 or 800-339-9834 or [email protected].)
e. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1035-1 for Alfred Baldwin. This approved project consists of a one lot subdivision, lifting development restrictions on Lot #2 of 0.9+/- acres to be developed with one single family residence, located on Townsend Brook Road. Regulation requirements and conditions apply and are noted in the permit. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
February 20, 2007
f. Don Flynn – re: parking concerns at Original General Store. Don’s letter registers his concern about a dangerous situation which occurs when delivery trucks and/or customer vehicles are parked in the lane of travel adjacent to the store. (see New Business (c))
g. VT Forum on Sprawl – re: The Roadside Guide publication. This new resource provides “additional concepts and tools to help communities consider road corridors as not only a way to move cars, but also aesthetic resources that integrate villages and downtown with the surrounding landscape.” No action taken.
h. Rutland County Sheriff’s Department – re: January citation report. In January there were four law incidents, twenty-nine traffic citations, and seven traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
i. VTrans – re: Notice of Change to Town Highway Grant Programs. A new “revised” application form has been issued for each program. This will be forwarded to Road Commissioner George Deblon.
j. VT Agency of Natural Resources – re: Project Review Sheet for Riverside Farm. This project is described as “sleigh rides and hiking on Riverside Farm property. No construction of trails will be necessary and the permitted riparian buffer will not be impacted.” This jurisdictional opinion will be kept on file at the Town Clerk’s Office.
k. Rutland County Sheriff’s Department – re: Invoice for Service. This invoice and documentation is for January. This will be kept on file at the Town Clerk’s Office.
l. VLCT – re: Update on Health Trust Issues. Issues addressed in this memo include Diabetic Prescriptions and Supplies, Health Insurance Billing, and Open Enrollment. This will be kept on file at the Town Clerk’s Office.
m. VT Coalition of Municipalities – re: Position on Education Finance & Property Tax Reform. The Board of Directors has unanimously adopted a policy position on education finance and property tax reform. Information can be obtained by calling Board member Dave Lewis locally at 422-3241.
n. US Census Bureau – re: 2010 Decennial Census Program. The 2010 Census Local Update of Census Addresses (LUCA) Program is mandated by the federal government and is looking for participation from the Town. Discussion. No action taken.
Old Business
a. TH #15 – re: status. The final hearing will be Tuesday evening, March 13th at the Town Clerk’s Office.
b. Liberty Hill Road repairs – re: status. Peter said that Patrick Nevers is working on this.
c. Meeting with Margaret Torizzo – re: status. No word yet on a meeting time.
d. WRVA – re: discussion. Terry said that he is waiting for clarification from Jim Hutchinson in Randolph as to what is being done with that town.
New Business
a. Rutland County Tax – re: change. The Rutland County tax rate in the budget is $7,971 and is now $9,005. It was decided to address this increase as a line item at Town Meeting. Peter will present this at the meeting.
b. Certificate of Mileage – re: approval. The Board felt that there was not enough documentation and organization representing the committee’s request to add the roads at this time. The Board asked the Secretary to send a letter to Sarah Gray stating that they appreciate the work that has been done so far, but that they will not forward the request at this time. As no changes were made to the mileage this year, the Board approved and signed the Certificate of Mileage.
Pittsfield Selectboard Minutes page 4
February 20, 2007
c. Citizen Concern/Complaint – re: parking at the Original General Store. Discussion. It was suggested that additional “no parking” signs be added at the store and that the Sheriff be made aware of the concern and asked to issue warnings or tickets to offenders. The problem will also be reassessed in the future to see if it still exists. The Secretary was asked to send letters regarding this matter to the Original General Store and the Rutland County Sheriff’s Department. A letter will also be sent to Don Flynn thanking him for his letter and stating that the Board is attempting to address the situation.
Other Business
a. Richard Garofalo – re: town trash pickup. The residents of 69 Butternut Lane off of Upper Michigan Road are requesting that since this is town road, they would like their trash picked up in front of their driveway instead of placing it at the corner of Butternut and Upper Michigan. Discussion. It was decided to address this situation in the spring and asked the Secretary to send a letter to the property owner.
b. Richard Edney – re: damage to vehicle by Town truck. The complaint pertains to damage to his vehicle, which was left on Tweed River Drive during the snowstorm. He states that the side view mirror was struck and removed by the Town truck during plowing. Discussion. Patty was asked to contact VLCT for their input. This will be discussed at the next meeting.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:42pm. Due to Town Meeting, the next Regular Selectboard meeting is scheduled for Tuesday, March 13, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 13, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 6, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Scott Warren
AGENDA: Call to Order
Approve Minutes
a. January 16, 2007 Regular Meeting
b. January 24, 2007 Special Meeting
Guests and Committee Reports
a. Patty Haskins – re: Town Office odor problem
b. Scott Warren – re: WRVA update
Correspondence
a. Central Vermont Council on Aging – re: thank you
b. Old Maps – re: ancient roads research/overlay map sets
c. VLCT – re: VLCT News February 2007
d. VLCT – re: Wellness Coordinator Workshop
e. WRVA – re: annual fees
f. Rutland County Sheriff’s Department – re: November and December citation reports
g. Reis, Urso & Ewald, LLP – re: Riverside Farm – Motion to Alter Conditions 17 and 18
h. VT Department of Taxes – re: 2007 Annual Report
i. Joseph and Ellen Naser – re: Riverside Farm – Motion to Alter Conditions 17
j. Credit Union of Vermont – re: advertisement
k. VLCT – re: Town Meeting Tune-up: A Workshop for Moderators and Other Local Officials
l. VTrans – re: Town Highway Grant Programs and Annual Financial Plan
m. Gretchen Alexander – re: Flood Hazard Area Regulations Review
n. TRORC – re: Vermont Brownfields Redevelopment Handbook
o. Marlene Grindel – re: possible change in ambulance service
p. Regional Ambulance Service, Inc. – re: coverage for Town of Pittsfield
q. Gretchen Alexander – re: results of review of proposed floodplain regulations
r. TRORC – re: transportation grants
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repairs – re: status
c. Meeting with Margaret Torizzo – re: status
New Business
a. Pittsfield School Board – re: possible vacancy
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the January 16, 2007 Regular and January 24, 2007 Special meetings were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
February 6, 2007
Guests and Committee Reports
a. Patty Haskins – re: Town Office odor problem. Patty said that at this time the problem is not apparent. After speaking with Maureen Alvarez with URS Corp, it was agreed that it would be better to perform the tests when the problem is active. Patty said that they can respond within one day when notified and it would be best to have them test when the office is open so that the situation can be accurately simulated. In reviewing the tests to be performed, Patty said that Maureen felt that the formaldehyde testing should be included. A revised proposal will be forthcoming. Discussion. The Board agreed that the testing should be performed when the office is having problems and agreed that Patty can call them when she feels it is necessary.
b. Scott Warren – re: WRVA update. Scott discussed with the Board the article, which appeared in the newspaper regarding the Town of Randolph and WRVA’s budget. The Board expressed concern about the financial future of WRVA. Terry said he would follow-up with the Randolph Selectboard to see where they stand at this point. It was also felt that a meeting between the Pittsfield Selectboard and the WRVA Board of Directors might be a good idea in the future. Everyone was in agreement that new leadership/management at WRVA seems to be doing as good a job as they can. It was felt though that if WRVA might request another sizeable increase in the future that the Town of Pittsfield might need to look into an alternative ambulance service. For the Town to change to Rutland a town vote would need to be taken and it would be a lengthy process. Scott said he would keep in touch with the Board and Terry will report his findings at the next meeting.
Correspondence
a. Central Vermont Council on Aging – re: thank you. This note was a thank you for sending the 2006 budget approved contribution and for the Town’s support.
b. Old Maps – re: ancient roads research/overlay map sets. This company provides maps, which are useful for old road research. Two websites have more information: www.old-maps.com and www.vtroads.com. This information will be forwarded to Sarah Gray.
c. VLCT – re: VLCT News February 2007. No action taken.
d. VLCT – re: Wellness Coordinator Workshop. This workshop is for VLCT Health Trust Member Towns. The Health Officer also received this notification. No action taken.
e. WRVA – re: annual fees. The Town’s portion is $18,848.00. WRVA will be sending out monthly invoices. This will be kept on file at the Town Clerk’s Office.
f. Rutland County Sheriff’s Department – re: November and December citation reports. No traffic citations or warnings were issued in November. In December there were five law incidents, seventeen traffic citations, and nine warnings issued. These reports will be kept on file at the Town Clerk’s Office.
g. Reis, Urso & Ewald, LLP – re: Riverside Farm – Motion to Alter Conditions 17 and 18. This correspondence includes a Memorandum of Law in Opposition to Motion to Alter filed on behalf of the Highwood Owner’s Association together with a copy of a letter from and resume of James P. Cowan of Resource Systems Group, Inc., an expert in acoustics and noise control retained by the Association. The documentation states why they feel that the Motion to Alter Condition 17 should be denied. This will be kept on file at the Town Clerk’s Office.
h. VT Department of Taxes – re: 2007 Annual Report. This will be kept on file at the Town Clerk’s Office.
i. Joseph and Ellen Naser – re: Riverside Farm – Motion to Alter Conditions 17. This is a copy of the letter sent to Julia Schmitz and the Act 250 Board Members by the Nasers. In it they state that they are in complete agreement with Attorney Frank Urso’s letter representing the Highwood Owner’s Association (see Correspondence (g)). They also support the conclusions drawn by the acoustics and noise control expert. They would also not like the curfew time extended. This letter will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
February 6, 2007
j. Credit Union of Vermont – re: advertisement. No action taken.
k. VLCT – re: Town Meeting Tune-up: A Workshop for Moderators and Other Local Officials. No action taken.
l. VTrans – re: Town Highway Grant Programs and Annual Financial Plan. This packet of material will be forwarded to Road Commissioner George Deblon.
m. Gretchen Alexander – re: Flood Hazard Area Regulations Review. Ms. Alexander is the Floodplain Map Modernization coordinator for the State of Vermont. She has been provided with the most recent draft of Pittsfield regulations, which she is in the process of reviewing for compliance with minimum requirements of the National Flood Insurance Program. She said that she would provide Pittsfield with the results of the review, at which point the Town may move forward with the adoption process. This will be kept on file at the Town Clerk’s Office.
n. TRORC – re: Vermont Brownfields Redevelopment Handbook. This handbook is a guide for communities, developers, and property owners. No action taken.
o. Marlene Grindel – re: possible change in ambulance service. In her email, Marlene expresses her concerns regarding the possible change from WRVA to Rutland Regional. She is not in favor of any change to RRMC. The Board asked the Secretary to send a letter to Marlene thanking her for her letter and advising her that any decision will take some time to make and nothing will occur in the near future.
p. Regional Ambulance Service, Inc. – re: coverage for Town of Pittsfield. The letter answers questions posed to them and outlines what Pittsfield would need to do in order to have coverage provided by Rutland Regional. Discussion. The Board felt that they would like to keep the line of communication open and perhaps meet with them after Town Meeting.
q. Gretchen Alexander – re: results of review of proposed floodplain regulations. Upon review, Ms. Alexander has found the regulations to be compliant with minimum requirements of the NFIP, but has made some suggestions for revision. A review checklist has been provided. The Planning Commission will also review the results and make their own recommendations. This correspondence will be kept on file at the Town Clerk’s Office.
r. TRORC – re: transportation grants. The Federal Highway Administration is soliciting projects for the Transportation, Community, and System Preservation Program. No action taken.
Old Business
a. TH #15 – re: status. Terry said that he spoke with Attorney M.B. Neisner and to date there has been no challenge. Therefore the final hearing will be held on March 13th and if no challenges at that time, the court process will begin.
b. Liberty Hill Road repairs – re: status. Peter said that Patrick Nevers with the State has issued a citation to Swanson Building Corporation for sediment in Guernsey Brook. He also noted that Pat Ross has succeeded Fred Nicholson and now handles our area. Peter said he would contact Pat and try and obtain a copy of the citation.
c. Meeting with Margaret Torizzo – re: status. There is no word yet as to a meeting time/date.
New Business
a. Pittsfield School Board – re: possible vacancy. Peter said that his wife Verna might be leaving the School Board. There appears to be a conflict of opinion as to whether a teacher within the district covered by the School Board can serve as a School Director. The situation is currently under review. Several Town School Boards have a similar issue. The Selectboard will be kept informed.
Pittsfield Selectboard Minutes page 4
February 6, 2007
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 20, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 20, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 24,2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Budget
a. Revenues and Receipts - re: review
b. Budget Summary - re: review
c. Town Warning – re: review and sign
Payment of Property Tax Adjustments - re: update
Building Maintenance - re: Town Office mold problem
Wintergreen Recycling - re: update
Adjourn
Terry called the meeting to order at 5:58pm.
Budget
a. Revenues and Receipts - re: review. It was decided to increase the amount budgeted to Bond Counsel Opinion to $2,500.00 based on more information that Patty had received.
b. Budget Summary - re: review. The anticipated municipal tax rate was reviewed. Without Warned Items 7, 8, and 9 approved, the municipal rate would be $.41. With Warned Item 7 - $.44, with Warned Items 7 and 8 - $.45, and with Warned Items 7, 8, and 9 - $.46.
c. Town Warning – re: review and sign. The Selectboard approved the Warning and it was signed.
Payment of Property Tax Adjustments - re: update. Patty said that the Selectboard can determine how this payment will be applied. Patty responded to questions that had been raised at the last meeting. Discussion. It was felt that it was best to apply all the payment to the first installment with any additional money applied to the second installment. Any amount left after application to both installments would be refunded to the taxpayer within as short a time as possible.
Building Maintenance - re: Town Office mold problem. It was decided at the last meeting to involve Health Officer Sandy Begin in this issue. She contacted the State and found that there was no one available to make a site visit. Patty called VLCT and was provided with several sources and found Maureen Alvarez with URS Corp in Rutland. She made a site visit today and provided Patty with a proposal. Patty presented copies to the Board to review. Discussion. It was decided to remove some of the items that were felt to be unnecessary at this time. A decision on action to take would be made upon receipt of the written report. Patty said that she also checked with the insurance policy. The Board approved proceeding with the indoor air quality testing after obtaining a revised proposal.
Wintergreen Recycling - re: update. Patty said she heard from Jon Benson and was told that Benson's would be picking up the recycling at Wintergreen weekly. The reason that property manager David Pezzetti hadn't heard from him was that no phone number was left with Jon when he was called. The Secretary will send a letter to David Pezzetti at TPW Management informing him of the outcome of his concern.
Pittsfield Special Selectboard Minutes page 2
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 6, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 16, 2007
PRESENT: Terry Manley, Mark Begin, Patty Haskins, Sarah Gray, Scott Warren, Kris Sperber
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management
2) Quin-Town Survey
b. Scott Warren – re: WRVA update
Correspondence
a. Joseph Fuster – re: Resignation from Zoning Board of Adjustment
(see New Business (a))
b. VLCT – re: Director Vacancies on the Board of Directors
c. LEPC #12 – re: Minutes of November 16, 2006 meeting and Agenda for January 18, 2007 meeting
d. TRORC – re: Minutes of December 13, 2006 meeting
e. VAST – re: VAST News January 2007
f. GMNF – re: Schedule of Proposed Actions January 1 – March 31, 2007
g. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (sound pressure readings)
h. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (addition to amendment)
i. Rutland County Sheriff’s Department – re: FY2007 contract
j. SVE Engineering – re: information packet
k. VT Agency of Natural Resources – re: Flood Plain issues pertaining to Vermont Venture Equities, LLC (former Country Butcher)
l. VLCT – re: VLCT Legislative Priorities
m. VT Agency of Natural Resources – re: Project Review Sheet for Town Office Building
n. VLCT – re: Municipal Personnel Primer workshop
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1260 for Roberta and Ronald Zampolin
p. VT Agency of Natural Resources – re: Project Review Sheet for Mike Halovatch (former Audrey Amee property)
q. Town of Stockbridge – re: Land Use Permit Fee Schedule
r. VT Department of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements
Old Business
a. TH #15 – re: update
b. Rutland Regional Ambulance – re: coverage for Town
c. Liberty Hill Road repairs – re: update regarding compensation from landowner
d. Zoning Board – re: candidates
e. Wintergreen Recycling Concern – re: status
Pittsfield Selectboard Minutes page 2
January 16, 2007
New Business
a. Appointment – re: Zoning Board
b. Town Office – re: odor
a. Town Audit – re: bid results
b. State of Vermont – re: application of property tax adjustments
Budget
a. Special Meeting – re: finalize budget
b. Warning – re: review
c. Revenue and Receipts – re: review
Adjourn
Terry called the meeting to order at 5:59pm. The Minutes of the January 2, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management. Sarah said that Margaret Torizo cannot meet with the Selectboard on Tuesday evenings due to a conflict. It was suggested that the Selectboard attend a Monday evening Planning Commission meeting that she would be able to attend. Terry explained that he was going to be away the end of February/beginning of March but would very much like to meet with her. Sarah said she would try and coordinate a meeting time that everyone would be able to attend.
2) Quin-Town Survey. Sarah explained that the results of the survey were
reviewed and the suggestion was made that the Selectboard of each of the member towns meet annually to discuss mutual concerns. Terry and Mark both said that they would be willing to participate in this endeavor.
b. Scott Warren – re: WRVA update. Scott presented the members with a copy of the budget approved by the WRVA Board of Directors. He noted that it was reduced only slightly from the previous proposed budget. Discussion. The Randolph Selectboard has made a verbal request regarding whether the member Towns’ Selectboard would be willing to meet with WRVA’s Board of Directors to discuss the budget concerns. Terry said that he would be willing to meet. Scott will keep the Board informed as things progress. (also see Old Business (b))
Correspondence
a. Joseph Fuster – re: Resignation from Zoning Board of Adjustment. This was accepted. (see New Business (a))
b. VLCT – re: Director Vacancies on the Board of Directors. Two open positions on their Board have occurred as a result of the change in health insurers and the loss of members from the Health Trust. A nomination form accompanies this letter. No action taken.
c. LEPC #12 – re: Minutes of November 16, 2006 meeting and Agenda for January 18, 2007 meeting. No action taken.
d. TRORC – re: Minutes of December 13, 2006 meeting. Pittsfield was represented. No action taken.
e. VAST – re: VAST News January 2007. No action taken.
f. GMNF – re: Schedule of Proposed Actions January 1 – March 31, 2007. Nothing will take place in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
January 16, 2007
g. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (sound pressure readings). Atomic Pro Audio performed this study and the results were submitted. All parties will be allowed until January 19th to submit any final evidence. This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (addition to amendment). In a letter to Julia Schmitz, Joseph Desena would like to add one item to the amendment that is in process for the Act 250 permit. He has installed two small Rinnai heaters in the kitchen and one in each of the two bathrooms of the Event Barn. He explains that water for the Groom’s House was routed through the Event Barn by mistake and the lines need to be heated to keep water supplied to the Groom’s House in the winter. This will be kept on file at the Town Clerk’s Office.
i. Rutland County Sheriff’s Department – re: FY2007 contract. The contract covers January 1, 2007 to December 31, 2007. It was reviewed and approved. Terry and Mark signed the contract.
j. SVE Engineering – re: information packet. They are celebrating their 37th year and will be holding an open house on January 25th. No action taken.
k. VT Agency of Natural Resources – re: Flood Plain issues pertaining to Vermont Venture Equities, LLC (former Country Butcher). The Agency requests that issuance of the Act 250 permit be withheld until floodway issues are addressed. This document will be kept on file at the Town Clerk’s Office.
l. VLCT – re: VLCT Legislative Priorities. The enclosed booklet outlines VLCT’s legislative platforms. No action taken.
m. VT Agency of Natural Resources – re: Project Review Sheet for Town Office Building. This project is described as interior and exterior restoration to town office with a 24’ x 20’ addition – the use of the building and the number of employees will remain the same. This will be kept on file at the Town Clerk’s Office.
n. VLCT – re: Municipal Personnel Primer workshop. This workshop will be held at several locations throughout the State.
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1260 for Roberta and Ronald Zampolin. This approval will be kept on file at the Town Clerk’s Office.
p. VT Agency of Natural Resources – re: Project Review Sheet for Mike Halovatch (former Audrey Amee property). This project is described as moving the former Amee residence farther away from Route 100. The house and barn will be restored and used as a residence. The existing well will be used for water and the existing septic system will be updated to meet state specifications and village permit requirements. The property consists of 14.18 acres on the west side of Route 100 and 12.3 acres on the east side of Route 100. This will be kept on file at the Town Clerk’s Office.
q. Town of Stockbridge – re: Land Use Permit Fee Schedule. A copy of this will be forwarded to the Planning Commission.
r. VT Department of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements. There are no agreements. No action taken.
Old Business
a. TH #15 – re: update. Terry said he has not spoken with Attorney M.B. Neisner but will try again before the next meeting.
Pittsfield Selectboard Minutes page 4
January 16, 2007
b. Rutland Regional Ambulance – re: coverage for Town. A response from this ambulance service was received and they are willing to accept Pittsfield. Terry said that a proposal will be sent to the Town and meetings will be scheduled. Scott and the Board agreed that a change to Rutland Regional would most likely not occur this year. Transition and its impact with the First Response Squad were also discussed. This will most likely be addressed further in the future.
c. Liberty Hill Road repairs – re: update regarding compensation from landowner. Mark presented an itemization of expenses for the repair of the washout, which occurred on December 2nd. The total came to $1,731.97. It was noted that the property was recently sold. The secretary was asked to send the new owners a letter making them aware of what happened in the past and that if this should happen again, they would be billed by the Town for the repairs.
d. Zoning Board – re: candidates. The Board discussed the candidates. The appointment of two more members for a total of five will be made after Town Meeting.
e. Wintergreen Recycling Concern – re: status. No response was received regarding this matter.
New Business
a. Appointment – re: Zoning Board. The Board approved the appointment of Patricia Fuster to the vacancy on the Zoning Board. A Letter of Appointment will be sent to Pat.
b. Town Office – re: odor. Patty said that she has looked into various air purifiers and the costs. Discussion. It was decided to contact the State and have them come and assess the problem. Patty was asked to contact Health Officer Sandy Begin about this.
c. Town Audit – re: bid results. Patty said that she received two bids. These were reviewed. Terry made a motion to accept the bid offered by Jeff Bradley, CPA of Mendon. Seconded by Mark. The motion was approved.
d. State of Vermont – re: application of property tax adjustments. Patty said that this year the payment will not go to the taxpayer, but instead will be sent to the Town. Several questions were raised regarding this. Patty was asked to obtain more information and report back to the Board.
Budget
a. Special Meeting – re: finalize budget. Patty said that a few figures have not been obtained yet. She would like to meet with the Board early next week. She will let the Board know when she will be ready.
b. Warning – re: review. The Warning was reviewed and the only change was made to Article 9 authorizing $8,600.00 for the purchase of a new mower for the Town.
c. Revenue and Receipts – re: review
General Fund
Interest – increase to $5,000.00
Refuse – Solid Waste Charges – increase to $34,000.00
Other Services – Ambulance – change to $18,848.00
Utilities – Town Office Building – increase to $1,300.00
Other – VT Municipal Employee Retirement System – increase to $1,322.00
Budget Disbursements – Historical Society – increase to $800.00
A request was received from the VT Trails and Greenways Council asking for $30.00. It was decided after review of their information not to include this.
Miscellaneous Expense
CPA Financial Audit – $2,500.00
Bond Counsel Opinion - $1,200.00
Pittsfield Selectboard Minutes page 5
January 16, 2007
Highway Fund
Hired Equipment – Rochester Road Maintenance – increase to $2,200.00
The meeting adjourned at 7:58pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 6, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 2, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Gordon Gray
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management
2) Ancient Roads Grant
3) Check co-signer
Correspondence
a. GMNF – re: Grant Writing Workshops
b. VT Municipal Clerks/Treasurers Association – re: Application Fees
c. VT Dept. of Taxes – re: results of 2006 Equalization Study
d. VT Agency of Agriculture – re: Draft General Permit for Medium Farm Operations
e. VLCT – re: thank you for remaining with VLCT’s health insurance
f. VLCT – re: VLCT News January 2007
g. VT Dept. of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Septic – re: Municipal Delegation update
d. Liberty Hill Road storm damage – re: Road Commissioner update
e. Zoning Board – re: request for additional appointees
New Business
a. Citizen Concern/Complaint – re: recycling pickup at Wintergreen
b. Town Mileage Rate – re: increase
c. VT Bond Bank – re: requirements
d. Selectboard – re: review of Annual Report
Budget
a. Warning
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
c. Cemetery Fund
d. General Fund
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the December 19, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 2, 2007
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management. Sarah said that Margaret Torizo with the State would like to meet with the Selectboard and other Town boards to discuss the flood plain management program in response to several instances that have occurred in the last few years with the flood plain. The Board recommended the first meeting in February. Sarah said she would check with Margaret and respond to the Board.
2) Ancient Roads Grant. Sarah said that she received the grant agreement and had signed it.
3) Check co-signer. Sarah asked if Mark would be willing to co-sign checks if needed. She didn’t anticipate any checks made out to her but if so, it had been suggested to her that another person sign the check. Mark agreed.
Correspondence
a. GMNF – re: Grant Writing Workshops. Three grant workshops will be held this spring. This information will be forwarded to Henry Hotchkiss for his review as he is looking into grants for the Building Committee.
b. VT Municipal Clerks/Treasurers Association – re: Application Fees. This email outlines the fees for the town of Westford. Discussion. Patty was asked to see if she could obtain a copy of the fees used by Stockbridge.
c. VT Dept. of Taxes – re: results of 2006 Equalization Study. The results were a bit discouraging. Martha was asked to explain these results. Effective January 1, 2007 the Coefficient of Dispersion (COD) is 22.37% and the Common Level of Appraisal (CLA) is 84.25%. The COD is a measure of the uniformity of appraisal for all properties in the grand list. It measures the average deviation from market value of sold properties from the average townwide level of appraisal. The higher the COD, the greater the disparity in how properties are assessed in that town. The CLA provides a town comparison of the listed value to the estimate of fair market value. Martha said that the Listers have been working with their District Advisor and are planning to send out bid letters to appraisers in preparation for a townwide reappraisal for the 2008 Grand List.
d. VT Agency of Agriculture – re: Draft General Permit for Medium Farm Operations. This notification announces a revision of the Draft General Permit. No action taken by the Board.
e. VLCT – re: thank you for remaining with VLCT’s health insurance. They state that they retained around 92% of their members. This letter also outlines some of the immediate changes that will be noticed by subscribers. A copy of this letter was given to George Deblon who is the only Town employee in the program.
f. VLCT – re: VLCT News January 2007. No action taken.
g. VT Dept. of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements. This memo reviews stabilization agreements and actions Towns need to take at this time. Pittsfield has no such agreements. No action taken by the Board.
Old Business
a. TH #15 – re: update. No new information.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. No new information.
c. Septic – re: Municipal Delegation update. Septic Officer Martha Beyersdorf said that she received a response from Rochester, TRORC, and Phelps Engineering. She presented their views. Discussion. As the majority of the responders felt that a Town our size should not assume these responsibilities unless the Town is willing to hire someone, the Board members decided to let the State assume the duties when the ordinance expires on July 1, 2007.
Pittsfield Selectboard Minutes page 3
January 2, 2007
d. Liberty Hill Road storm damage – re: Road Commissioner update. Mark said he had not had an opportunity to speak with George but would.
e. Zoning Board – re: request for additional appointees. Peter said that he had spoken with two residents regarding the position and they are considering it. Terry said he might have another person. This will be addressed at the next meeting.
New Business
a. Citizen Concern/Complaint – re: recycling pickup at Wintergreen. David Pezzetti with TPW Management, manages the Wintergreen Condos and has stated that he is having a problem with Benson Rubbish Removal in that they have not picked up the recyclable for 3 ½ months. Apparently Jon Benson feels the 55 gallon containers are unsuitable for pickup. The Board asked the Secretary to write Jon Benson a letter explaining the complaint and asking him what can be done to rectify the problem. A copy will be sent to David Pezzetti.
b. Town Mileage Rate – re: increase. The IRS has announced a new business mileage rate for 2007. The increase is to $.485/mile effective January 1, 2007. Peter made a motion to approve the new rate. Seconded by Terry. The motion passed.
c. VT Bond Bank – re: requirements. Patty said that she has sent out nine bid letters to various CPA’s regarding an audit. Her deadline is January 12th and so far she has not received any responses. Most firms are busy this time of year with the April tax season approaching. The Town needs to have an audit done by May 15th and this is proving to be difficult. Patty asked if any of the Selectboard members knew of anyone who might be able to provide this service.
d. Selectboard – re: review of Annual Report. The Board reviewed the report and no changes were made.
Budget
a. Warning. A draft of the Warning was reviewed. Discussion. The Warning will be reviewed again at the next meeting.
b. Highway Fund
Income
Interest – increase to $300.00
Expenses
Wages
Foreman – increase to $38,840.00
Temporary Help – increase to $730.00
Employee Benefits
Medical Insurance – increase to $5.765.00
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
c. Cemetery Fund
Income
Interest – increase to $100.00
Dividends – increase to $500.00
d. General Fund
Income
Ancient Roads Grant – request $980.00 (Total Grant = $2452.00 with 40% to be received in 2007 and 60% in 2008)
Expenses
Other Taxes
Rutland County Tax – increase to $7971.00
Bonds and Insurance
VLCT Insurance Package – increase to $11,439.00
Pittsfield Selectboard Minutes page 4
January 2, 2007
Dues and Contributions
NeighborWorks – request $200.00
Refuse
SW Management/Program Fee – increase to $3540.40
Salaries
Listers – increase to $7,750.00
Budget Disbursements
Reappraisal – request $2,000.00
Board of Listers
Marshall & Swift Licensing Fee (moved from Other Services) – no changes
Ancient Roads Grant – request $1780.80
The meeting adjourned at 6:59. The next Regular Selectboard meeting is scheduled for Tuesday, January 16, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 16, 2007
______________________________________
Terry Manley, Chair
______________________________________
Mark Begin
______________________________________
Peter Borden, Jr.
DATE: December 18, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, Dave Colton, Greg Martin, Carl Oertel, Caleb Hawley, Martha Beyersdorf
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
Pittsfield Volunteer Fire Department – re: request for funding for new fire truck
Tim Pratt – re: snowmobiling on Liberty Hill
Correspondence
VT Dept. of Taxes – re: results of 2007 Equalization Study
Rutland County Sheriff’s Department – re: November citation report
Rutland County Sheriff’s Department – re: 2008 Contract
Rutland Superior Court – re: proposed Rutland County Budget FY 2008-9
TRORC – re: Minutes of October 24, 2007 meeting
Green Mountain Economic Development Corp – re: Thank You
VLCT – re: 2008 Legislative Luncheon for law enforcement
VLCT – re: VLCT News December 2007
Schindler Elevator Corporation – re: service partnership
Kulig & Sullivan, P.C. – re: Town Representation
Old Business
Planning Commission – re: Development Bylaw
VTrans – re: Ancient Roads Survey
Town Roads/Highways – re: Partridge Row vs Road
Town Office – re: computer equipment
New Business
Town Report – re: Selectboard Statement
Notice of Violation of Pittsfield Flood Hazard Regulations #04-07 – re: Joseph and Patricia Fuster
Budget
Cemetery
Highway
General Fund
Other Business
Building Maintenance – re: light panel in Town Clerk’s Office
Septic Officer – re: responsibility vs new State regulations
Listers – re: request for legal review of Reappraisal Contract
Selectboard Secretary – re: additional pay for meeting
Adjourn
Mark called the meeting to order at 5:55pm. The Minutes of the December 4, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
December 18, 2007
Guests and Committee Reports
Pittsfield Volunteer Fire Department – re: request for funding for new fire truck. Dave Colton said that the organization would like to replace the current pickup, which is thirty years old, with a newer vehicle. They would like to buy a one-ton, four-wheel drive, dual wheel vehicle with a service body and ladder rack. Their target number is $45,000.00. Dave said that the department can put $20,000.00 towards the vehicle and would like to place a line item in the Warning for Town Meeting for a sum not to exceed $25,000.00. He said that they would sell the older vehicle with a sealed bid. It has 2,800 miles and several parties have expressed an interest in purchasing it when the time comes. Discussion. The Board agreed to add the line item and Dave will write up a draft and forward it to Patty. Those present were thanked for coming and explaining their request to the Board.
Tim Pratt – re: snowmobiling on Liberty Hill. Tim was not present. The Secretary was asked to write him a letter inviting him to a future meeting to explain his concern.
Correspondence
VT Dept. of Taxes – re: results of 2007 Equalization Study. Martha explained that the Listers would review the study and see if a Petition for Redetermination of the CLA and COD would be needed this year. Effective January 1, 2008 the Coefficient of Dispersion (COD) is 24.69% compared to 22.37% in 2007. The Common Level of Appraisal for 2008 is 77.56% compared to 84.25% in 2007. The COD is a measure of the uniformity of appraisal for all properties in the Grand List. It measures the average deviation from market value of sold properties from the average town-wide level of appraisal. The higher the COD, the greater the disparity in how properties are assessed in the town. The CLA provides a town comparison of the listed value to the estimate of fair market value. The Listers are currently reviewing a contract for reappraisal. Once approved by the Selectboard, the company contracted by the Town will begin this process in 2008.
Rutland County Sheriff’s Department – re: November citation report. There were no incidents reported. This will be kept on file at the Town Clerk’s Office.
Rutland County Sheriff’s Department – re: 2008 Contract. This was tabled to the next meeting.
Rutland Superior Court – re: proposed Rutland County Budget FY 2008-09. (See Budget – General Fund)
TRORC – re: Minutes of October 24, 2007 meeting. No action taken by the Board.
Green Mountain Economic Development Corp – re: Thank You. This thank you is for the Town’s contribution and support in 2007. No action taken by the Board.
VLCT – re: 2008 Legislative Luncheon for law enforcement. The Vermont Association of Chiefs of Police sponsors this luncheon. No action taken by the Board.
VLCT – re: VLCT News December 2007. No action taken by the Board.
Schindler Elevator Corporation – re: service partnership. This company is in the process of developing the Vermont service market for Schindler Elevator. Patty explained that there has only been one company authorized to obtain parts and provide service for the Concord Elevator in the Town Hall. Discussion. The Secretary was asked to send them a letter to see if they can provide parts and service for the Town’s elevator.
Kulig & Sullivan, P.C. – re: Town Representation. This letter is in response to the Town’s letter inquiring if Attorney Chris Sullivan would be interested in providing representation to the Town in future legal matters. Attorney Sullivan said that it would be a pleasure to represent the Town and would be willing to meet with the board to discuss this. The Secretary was asked to invite him to a future meeting.
Pittsfield Selectboard Minutes page 3
December 18, 2007
Old Business
Planning Commission – re: Development Bylaw. The public hearing presented by the Selectboard will be held on January 24, 2007. It will be warned in the newspaper on January 2nd. Copies of the Bylaws are available in the Town Clerk’s Office for those who would like to review them in preparation for the hearing.
VTrans – re: Ancient Roads Survey. Sarah Gray prepared and mailed in the survey. A copy of the survey will be kept on file at the Town Clerk’s Office.
Town Roads/Highways – re: Partridge Row vs Road. An email from a property owner, which was received on December 3rd but not read until after the December 4th meeting, expressed their request that the road be changed to Row. Discussion. The Board felt that their decision based on discussion at the December 4th meeting should be upheld. The road name will be kept as Partridge Road.
Town Office – re: computer equipment. Patty said that she contacted Becky Donnet, who said that she could purge the hard drives, however there is no way to guarantee that data cannot be retrieved. She estimated three hours for a total of $114.00 to do the job. Discussion. It was felt that it would be best to remove the hard drive and then donate them. Stockbridge School had been suggested as a possible place to donate them. They would have the necessary licenses for software. Patty will call them to see if they are interested. She will also explain that they would need to have new hard drives installed. A new hard drive would cost between $75-80.00.
New Business
Town Report – re: Selectboard Statement. Patty passed out copies of the statement prepared by Suana. Discussion. It was reviewed and several changes were made. The time line for the Development Bylaw Hearing was discussed.
Notice of Violation of Pittsfield Flood Hazard Regulations #04-07 – re: Joseph and Patricia Fuster. This is a copy of the Notice prepared and sent to the Fusters by Sarah Gray, Administrative Officer of the Pittsfield Zoning Board. In the Notice she indicates that the violation concerns the bridge constructed across the Tweed River. She had determined that a portion of the bridge and its foundation are located within the designated Floodway of the Tweed River contrary to the provision of the Flood Hazard Regulations which she notes. She gives them seven days from receipt of this certified letter to cure the violation. Failure within that period may result in the Town bringing enforcement action as provided by State Statute. The Fusters are entitled to appeal this Notice and have the appeal heard by the Zoning Board of Adjustment. This Notice is for the Board’s information and no action is necessary by the Selectboard. It will be kept on file at the Town Clerk’s Office.
Budget
Cemetery
Income
Dividends – increase to $600.00
Expense
Tree Removal – increase to $200.00
Hired Equipment – increase to $400.00
Wages – increase to $3,600.00
Highway
Road Commissioner George Deblon provided an explanation of his proposed increases in his 2008 budget. Fuel has had the biggest impact on the price of everything from culverts, gravel, sand, lubricants, and parts. The equipment is getting older and tires and repairs are needed for all the vehicles. He also cites unexpected occurrences such as last spring’s washouts and tree damage.
Pittsfield Selectboard Minutes page 4
December 18, 2007
Income
Interest – decrease to $250.00
Expense
Fuel (Diesel) – increase to $7,500.00
(Lubricants) – increase to $450.00
Hired Equipment (Rochester Road Maintenance) – decrease to $2,000.00
Material (Gravel) – decrease to $14,000.00
Garage Supplies – decrease to $500.00
Employee Benefits (Medical Insurance) – increase to $6,277.00
Repair (International 4900) – increase to $3,000.00
(Ford F-450) – increase to $3,000.00
(Loader) – increase to $3,000.00
(Grader) – increase to $3,000.00
(Rake) – increase to $250.00
(Chainsaw) – increase to $75.00
(Sander – Swenson) – increase to $1,500.00
(Sander – Torwell) – increase to $200.00
The Board had some concerns regarding a few issues and asked Patty to invite George to the next meeting to clarify and answer questions from the Board regarding them. The Board also discussed speed bumps and where they should be within the budget outline.
General Fund
Income
Dogs (Licenses) – decrease to $350.00
Liquor Licenses – decrease to $280.00
Fax – decrease to $30.00
Road Fines – decrease to $1,200.00
Expense
Other Taxes (Rutland County Tax) – increase to $9,696.00 (estimated)
Bonds & Insurance (VLCT Insurance Package) – increase to $11,483.00
Dues and Contributions (VLCT) – increase to $850.00
(VT Clerk & Treasurers Assoc.) – increase to $40.00
(Quin Town Seniors) – increase to $1.901.10
(VT Assessors & Listers Assoc.) – increase to $15.00
(VT Trails & Greenways) – Before considering their request, Patty was asked to see if there was any involvement with the Town of Pittsfield
Other Services (Advertising) – decrease to $1,600.00
Misc. Services (Box Rent) – increase to $40.00
Maintenance (Band Stand) – decrease to $500.00
(Sand Shed) – decrease to $2,700.00
Utilities – Garage (Phone) – increase to $700.00
(LP Gas) – increase to $3,000.00
Utilities – Street Lights – increase to $2,800.00
Parks & Grounds (Labor) – increase to $2,300.00
(Fuel) – increase to $240.00
(Hired Equipment) – increase to $300.00
(New Equipment) – decrease to $250.00
Budget Disbursements (Parks & Grounds Equipment Fund) – Increase to $300.00
This is a new category and the Board felt it was time to start putting some money into this fund for future equipment purchases.
Pittsfield Selectboard Minutes page 5
December 18, 2007
Other Business
Building Maintenance – re: light panel in Town Clerk’s Office. The ceiling tile holding the light over the landing near the bottom of the stairs is loose and may pose a hazard. Peter inspected it and will have it repaired.
Septic Officer – re: responsibility vs new State regulations. Patty and Martha explained to the Board that some septic issues have come up since the new septic rules took over on July 1, 2007 and it is unclear how some of them should be handled. In addition, since all permits are now being issued by the State, there is no remuneration for the position of Septic Officer anymore. Discussion. Martha was asked to contact Terry Shearer and Sandra Conant in the Springfield Office and invite them to a future meeting to discuss this matter.
Listers – re: request for legal review of Reappraisal Contract. Martha said that the Listers would like to have the contract reviewed by the Town’s attorney before presenting it to the Board for their review and approval. Discussion. Martha was asked to contact Attorney Chris Sullivan and see what his fee would be for this and what his turnaround time would be.
Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 8:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 8, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 8, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 4, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Henry Hotchkiss, Arnold Johnson
AGENDA: Call to Order
Approve Minutes
a. November 6, 2007 Regular Meeting
b. November 20, 2007 Regular Meeting
Guests and Committee Reports
a. Henry Hotchkiss – re: Building Committee update
Correspondence
a. VTrans – re: Ancient Roads Survey
b. Timberline Events – re: request to use parking lot
c. VT Trails & Greenways Council – re: budget request
d. VT Agency of Natural Resources – re: Water Quality Certification
e. The Trust for Public Land – re: Fall 2007 newsletter
f. Lorman Education Services – re: Conservation Easements and More in Vermont seminar
g. Don Flynn – re: article in 100 North column
Old Business
a. Town Roads/Highways – re: Partridge Row vs Road
b. Clear River Tavern – re: Outside Consumption Permit
c. Town Attorney – re: future representation
New Business
a. Planning Commission – re: Development Bylaw
b. Selectboard – re: meeting schedule for December and January
c. Town Report/Town Meeting – re: timeline
Other Business
a. Town Office – re: computer equipment
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the November 6, 2007 Regular Meeting and November 20, 2007 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Henry Hotchkiss – re: Building Committee update. Henry said that the Committee has narrowed the proposals down to two plans. The first includes a new 1600 sq.’ building behind the present building and with minimal maintenance to the present building. The second plan entails a new building in place of the present building. This building would house a 1600 sq.’ Town Clerk’s Office with 800 sq.’ for other purposes. This plan would be more economical and would be built using standard measurements. The Committee is awaiting costs for both plans from the architect. Henry added that building costs seem to be stabilizing and they are trying to schedule a meeting with the architect for the near future. The
Pittsfield Selectboard Minutes page 2
December 4, 2007
questionnaire was discussed and it was hoped to have it in the mail in late January/early February so that results could be made public at Town Meeting.
Correspondence
a. VTrans – re: Ancient Roads Survey. This survey is related to Act 178 and “ancient roads.” This survey is the same as the November 2006 survey. The deadline for completing this is December 21st. This survey will be forwarded to Sarah Gray for completion.
b. Timberline Events – re: request to use parking lot. The 3rd Annual Green Mountain Relay is scheduled for June 22, 2008. They are requesting the use of the Town Garage parking area as an exchange area. The Board approved their request and the Secretary will send a response to them.
c. VT Trails & Greenways Council – re: budget request. This organization is requesting an appropriation of $20.00 in the Town’s budget. This organization serves as a voice for recreation, trails and conservation issues throughout the State. Membership is comprised of a variety of outdoor groups. This request will be included in budget preparation.
d. VT Agency of Natural Resources – re: Water Quality Certification. This document pertains to the US Army Corps of Engineers and certification by the State of Vermont for General Permit #NAE-2007-24. This appeared to be for information only and no action was required of the Board.
e. The Trust for Public Land – re: Fall 2007 newsletter. No action taken.
f. Lorman Education Services – re: Conservation Easements and More in Vermont seminar. This seminar will be held on January 30, 2008 in South Burlington and will cover various topics pertaining to property easements. No action taken.
g. Don Flynn – re: article in 100 North column. The article of concern to Don appeared in The November 22-28 issue of The Mountain Times and pertained to the former Amee farm and plans for it’s future. Don’s concern was whether Act 250 should be involved as the article implied a commercial venture. Discussion. The Board felt that there was no action for them to take at this time.
Old Business
a. Town Roads/Highways – re: Partridge Row vs Road. E-911 Coordinator Don Flynn responded with an email explaining his findings regarding the change in the road name. He said that no concerns were raised as a result of the implementation of the 911 program (including notification, tax bills, etc). Therefore he assumes that the name will not be changed without agreement from all the residents on the road. Patty said that she only received one response in reply to the letter the Secretary was asked to send out after the last meeting. Discussion. The Board asked the Secretary to notify the property owners that the road name will remain “Partridge Road.”
b. Clear River Tavern – re: Outside Consumption Permit. Discussion. The Board decided to table this matter until a future date.
c. Town Attorney – re: future representation. Suana said that she contacted VLCT and felt that their recommendation was not suitable for the Town. Attorney Chris Sullivan has done business on the Town’s behalf in the past and it was agreed that he would be a good choice regarding matters in the future if he were willing to work with the Town. The Secretary was asked to send a letter to him asking if he would be willing to take on future issues with the Town.
New Business
a. Planning Commission – re: Development Bylaw. Arnold Johnson was introduced as the new chairperson of the Commission. The Pittsfield Planning Commission has held a public hearing regarding the Development Bylaw and has made changes to the context and map as
Pittsfield Selectboard Minutes page 3
a result. It is now presented to the Selectboard for their public hearing. Discussion. It was decided to hold the public hearing on January 24, 2008 at 7:00pm with the public vote to be held on Town Meeting Day. Suana said she would see if Kevin Geiger from TRORC were available to attend the hearing to answer any questions.
b. Selectboard – re: meeting schedule for December and January. Suana said that she would be unable to attend the December 18th meeting. She also noted that since January 1st is the first Tuesday of the month, that the meetings should be moved to the 8th and 22nd. Mark and Peter agreed. The Secretary will post Warnings regarding the January meetings.
c. Town Report/Town Meeting – re: timeline. Patty reviewed the timeline. Patty said that one of the duties of Town Auditor is the preparation of Town Report. This year the Auditors will take over more of the responsibility. Patty said that the Town Clerk’s Office would work with them in the transition of the process. The Secretary will send out letters to the various boards and organizations requesting annual reports, financial records, etc. This year reports can be emailed directly to the Town Clerk.
Other Business
a. Town Office – re: computer equipment. The new computers have been installed and are operational. Discussion of disposal of the old computers. Patty said that they would need to have all information purged from the hard drive. She will contact various people regarding the cost. The Board agreed to sell Patty the older printer at a reduced cost.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 18, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 18, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 20, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VLCT Health Trust – re: New Vision Plan
b. TRORC – re: Policy on Regional Plan preparation and adoption
c. VT Emergency Management – re: Pre-Disaster Mitigation FY08 grant competition
d. VLCT – re: Voluntary Life Insurance Program
e. Bankruptcy Services LLC – re: American Home Mortgage
f. TRORC – re: Pre-Disaster Mitigation Plans
Old Business
a. Clear River Tavern – re: Outside Consumption Permit
b. Town Roads/Highways – re: Partridge Row vs Road
New Business
a. Permit for Driveway Construction – re: Littlehales at 220 Emerson Way
b. Town Roads/Highways – re: parking concern on Liberty Hill Road
c. Town Attorney – re: future representation
d. Town Office Building/Town Hall – re: water problem on October 27th
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the November 6, 2007 meeting were not approved, as there was not a quorum from that meeting in attendance. This will be added to the next meeting’s agenda.
Correspondence
a. VLCT Health Trust – re: New Vision Plan. This plan will be effective January 1, 2008 and is available to all member municipalities on a packaged or voluntary basis. This information will be forwarded to George Deblon, a covered Town employee.
b. TRORC – re: Policy on Regional Plan preparation and adoption. Two Rivers adopted a new regional plan on May 30, 2007 replacing one adopted in 2003. This information explains the process and criteria. No action taken by the Board.
c. VT Emergency Management – re: Pre-Disaster Mitigation FY08 grant competition. This email announces the opening of the grant competition and explains the grant. No action taken by the Board.
d. VLCT – re: Voluntary Life Insurance Program. This email explains the program and who to contact for further information. This will also be forwarded to George Deblon.
e. Bankruptcy Services LLC – re: American Home Mortgage. No action taken by the Board.
f. TRORC – re: Pre-Disaster Mitigation Plans. Suana explained that the plan adopted by the Town was never approved by FEMA and now needs to be re-written in a format that will be approved. Two Rivers requests that the Selectboard Chair sign a commitment letter stating that the Town of Pittsfield wishes TRORC to draft a pre-disaster mitigation plan for the Town. The Town will subsequently review drafts, supply TRORC with comments and provide access
Pittsfield Selectboard Minutes page 2
November 20, 2007
as needed to further the project. Suana signed the form, which will be returned to Kevin Geiger at Two Rivers.
Old Business
a. Clear River Tavern – re: Outside Consumption Permit. This permit was discussed. The Board decided to have Robert Salmeri come to the next meeting with a new permit application and explain exactly what his plans are for various venues at the Tavern.
b. Town Roads/Highways – re: Partridge Row vs Road. Martha said that Don Flynn told her that the change appears to have occurred when the GPS people were working on the E911 mapping. The Board asked the Secretary to send letters to the property owners affected and ask for their input with a deadline of December 4th. At that time the road name will be discussed and a decision made.
New Business
a. Permit for Driveway Construction – re: Littlehales at 220 Emerson Way. The proposed driveway relocation would be with an entrance further up Liberty Hill Road. Road Commissioner George Deblon has reviewed the site and sees no problem with this change. The Board approved the permit. E-911 Coordinator Don Flynn will be notified as this may affect the Littlehales' address.
b. Town Roads/Highways – re: parking concern on Liberty Hill Road. Concern was expressed by a local resident that the vehicles parked near the Canam Steel property reconstruction site were causing a potential problem with vision and safety. Discussion. Suana said she would contact Road Commissioner George Deblon and discuss this with him and ask him to assess the problem.
c. Town Attorney – re: future representation. Discussion of the recent issue with Attorney M.B. Neisner. The only two pending issues were the Turnbull suit and the TH15 issues. It was felt that a new attorney should handle any new issues. Suana said that she would contact VLCT to see if they have a list of area attorneys that have experience with Municipal law.
d. Town Office Building/Town Hall – re: water problem on October 27th. Discussion. It was decided to wait until the next rainstorm and Peter will check on the buildings at that time.
The meeting adjourned at 6:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 6, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Scott Warren
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Scott Warren – re: First Response vehicle update
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1439 application receipt for Christopher Kalil
b. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1439 for Christopher Kalil
c. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1439 for Christopher Kalil
d. US Dept. of Agriculture Rural Development – re: Community Facility Loan and Grant Program Funding
e. VT Ski Areas Association – re: VSAA Reports Fall 2007
f. VT Office of the State Auditor – re: Grants Management Workshop
g. White River Partnership – re: 2007 Annual Meeting
h. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 Donovan & Mary Fischer
i. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1428 for Donovan & Mary Fischer
j. Access New England – re: Access New England Fall 2007
k. VT Emergency Management – re: VT Municipal Advisory Commission: Grants Management Workshop
l. VT Enhanced 911 Board – re: updating issues
m. DuBois & King, Inc. – re: description of services
n. SVE Associates – re: description of services
o. VLCT – re: Health Trust Year in Review
p. VT Agency of Natural Resources – re: Vermont Country Inn pond, Wetland Project #2007-479
q. Rutland County Sheriff’s Department – re: September citation report
r. VT Dept. of Taxes – re: Order to Reappraise
s. VT Coalition of Municipalities – re: 11th Annual Coalition Statewide Meeting
t. Wayne Symon – re: Notice of Violation of Pittsfield Flood Hazard Regulations #03-07
u. Multi-State Information Sharing & Analysis Center – re: computer security awareness
Old Business
a. Road Commissioner job description – re: review and approve
b. Reappraisal – re: update from Listers
New Business
a. Town Roads/Highways – re: sign damage
b. Citizen Concern/Complaint – re: Partridge Row vs Partridge Road
Pittsfield Selectboard Minutes page 2
November 6, 2007
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the October 23, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Scott Warren – re: First Response vehicle update. Scott said that Ted Green Ford made repairs to the vehicle and the cost was less than expected. He said that they felt that the Squad may be able to get another year or two from the vehicle before it needs replacing. It was suggested that this be considered in budgeting for 2009. Mark suggested having the undercarriage oiled to retard rust on the frame. Scott said he would take care of that.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1439 application receipt for Christopher Kalil. This project consists of the construction of a 3-bedroom single family residence on a 1.74-acre lot located on Trillium Hill Road. This letter acknowledges the receipt of the application and fee. It will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1439 for Christopher Kalil. This project is described as the construction of a 3-bedroom single family residence with onsite well and wastewater disposal system on a 1.74-acre lot. This will be kept on file at the Town Clerk’s Office.
c. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1439 for Christopher Kalil. This project as described above is approved under the requirements of the regulations and with conditions. This will be kept on file at the Town Clerk’s Office.
d. US Dept. of Agriculture Rural Development – re: Community Facility Loan and Grant Program Funding. Eligible applicants are non-profit organizations including municipal entities and eligible uses include purchasing equipment, repairs and/or upgrades to existing buildings, and the purchase and/or construction of buildings. This information will be forwarded to Building Committee Chair, Henry Hotchkiss.
e. VT Ski Areas Association – re: VSAA Reports Fall 2007. No action taken on this publication
f. VT Office of the State Auditor – re: Grants Management Workshop. This workshop is co-sponsored by the Vermont Municipal Advisory Commission and will be held on December 5th at VTC in Randolph. This will be forwarded to Building Committee Chair, Henry Hotchkiss.
g. White River Partnership – re: 2007 Annual Meeting. The annual meeting was held on November 3rd. No action taken.
h. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 Donovan & Mary Fischer. This project consists of developing a 1.39-acre lot with a 3-bedroom single family residence. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1428 for Donovan & Mary Fischer. This project consists of the construction of one single-family residence on an existing 1.39-acre parcel located on 390 Tozier Hill Road and is approved under the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. Access New England – re: Access New England Fall 2007. This publication highlights The ADA, State Codes and Universal Design: Untangling the Confusion. It will be forwarded to Henry Hotchkiss.
k. VT Emergency Management – re: VT Municipal Advisory Commission: Grants Management Workshop. This email from Christine Brown, Grants Specialist, encourages attendance at the Grants Management Workshop on December 5th. (see Correspondence (f))
Pittsfield Selectboard Minutes page 3
November 6, 2007
l. VT Enhanced 911 Board – re: updating issues. This correspondence is a reminder to municipalities of their obligations regarding E-911. This will be forwarded to E-911 Coordinator, Donald Flynn.
m. DuBois & King, Inc. – re: description of services. This company is a multi-discipline engineering firm. This will be forwarded to Building Committee Chair, Henry Hotchkiss.
n. SVE Associates – re: description of services. These services include engineering, planning, landscape architecture and surveying. This postcard will be forwarded to Building Committee Chair, Henry Hotchkiss.
o. VLCT – re: Health Trust Year in Review. This correspondence reviews what has taken place over the last year. It is also an invitation to attend the Health Trust Annual Meeting on November 16th in Montpelier. No action taken.
p. VT Agency of Natural Resources – re: Vermont Country Inn pond, Wetland Project #2007-479. This letter summarizes the conversation held during a site visit to the proposed pond site across from the Vermont Country Inn. As the proposed site for the pond is in a wetland, a Conditional Use Determination will need to be obtained. This will be kept on file at the Town Clerk’s Office.
q. Rutland County Sheriff’s Department – re: September citation report. In September there were 18 traffic citations and 5 traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
r. VT Dept. of Taxes – re: Order to Reappraise. Vermont law requires that a municipality maintain its education grand list at a common level of appraisal (CLA) that is at or above 80% and a coefficient of dispersion (COD) that is at or below 20%. It was determined that the CLA and/or the COD in Pittsfield were outside these acceptable parameters and therefore an order to reappraise is being issued. The municipality is required to respond to this order within 30 days. This will be forwarded to the Board of Listers for action.
s. VT Coalition of Municipalities – re: 11th Annual Coalition Statewide Meeting. This meeting will be held on November 14th in Rutland. No action taken.
t. Wayne Symon – re: Notice of Violation of Pittsfield Flood Hazard Regulations #03-07. This is a copy of the notice sent by Sarah Gray, Town Administrative Officer regarding construction/excavation taking place on property off of Parmenter Place. This will be kept on file at the Town Clerk’s Office.
u. Multi-State Information Sharing & Analysis Center – re: computer security awareness. This packet of information is part of an overall educational effort, which seeks to enhance state and local government cyber security preparedness. It includes booklets covering a variety of issues. No action taken.
Old Business
a. Road Commissioner job description – re: review and approve. Mark and Peter reviewed the changes made at the last meeting and approved it with their signatures. This will be recorded by the Town Clerk with a copy forwarded to Road Commissioner George Deblon.
b. Reappraisal – re: update from Listers. Martha said that the Listers have completed their interviews and made their selection. They are currently waiting for a contract, which they will review and forward to the Selectboard.
New Business
a. Town Roads/Highways – re: sign damage. Vandalism of Town road signs had occurred recently. The vandals were caught and the signs replaced. As the parties were renting property from Wise Vacation Rentals, the Town has been informed that any bills related to this matter should be forwarded to Wise for payment.
Pittsfield Selectboard Minutes page 4
November 6, 2007
b. Citizen Concern/Complaint – re: Partridge Row vs Partridge Road. A property owner on this road has asked that the road name be changed to the original Partridge Row as their deeds and other documents are noted as such. It is not clear when the change was made from Row to Road. The Secretary was asked to send a letter to E-911 Coordinator Donald Flynn asking that he review this and respond.
The meeting adjourned at 6:15pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 20, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 20, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 23, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., George Deblon, Sarah Gray, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Flood Hazard Violation – Wayne Symon
b. George Deblon – re: spending limits
c. Scott Warren – re: First Response vehicle
Correspondence
a. Andy Weinberg – re: 2008 Race Schedule – needs approval
b. VT Housing & Conservation Board – re: Towards a Shared Vision conference
c. TRORC – re: seminar related to change in septic and water regulations
d. TRORC – re: Minutes of September 25, 2007 meeting
e. VT Agency of Natural Resources – re: Reissuance of VT General Permit #NAE-2007-24
f. VT Agency of Natural Resources – re: UST Closure – Loewy Residence
g. TRORC – re: FY09 Dues
h. VT Agency of Natural Resources – re: Application WW-3-1428 Donovan & Mary Fischer
i. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 – Donovan & Mary Fischer
j. Timberline Events – re: Pittsfield GMR
k. VLCT – re: Municipal Budgeting and Financial Management seminar
Old Business
a. Road Commissioner – re: job description update
b. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive
c. Computers – re: proposal for HAVA Grant money
d. Sheriff Benard – re: ticketing and ordinance changes
Other Business
a. Selectboard Meeting – re: schedule
b. Garofalo trash pickup – re: update
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Courtney Desena
d. Town Property – re: Sand Shed painting estimate
Adjourn
Suana called the meeting to order at 6:03pm. The Minutes of the October 9, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 23, 2007
Guests and Committee Reports
a. Sarah Gray – re: Flood Hazard Violation – Wayne Symon. Sarah said that concerns had been expressed to her regarding construction taking place on the Symon property on Parmenter Place and its proximity to the river. She said that she met with contractor Chris Johnson and two representatives from the State at the site. Sarah described what she saw and what Chris had done regarding excavation and relocation and/or placement of fill that was within the designated floodway of the Tweed River. Sarah said that the State would follow up as to whether a permit is needed. In the meantime she prepared a Notice of Violation of Pittsfield Flood Hazard Regulations #03-07 to send to Wayne Symon,
b. George Deblon – re: spending limits. George expressed concern about the letter he recently received from the Board regarding spending caps. He thought the Board might have issues with how he performs his job. The Board assured him that he was doing a good job and they had no ill concerns. It was explained that the spending cap only pertained to amounts over $500 beyond what was budgeted for an item. George said that he had misunderstood. Suana asked if George would be willing to attend Selectboard meetings every three months and update the Board on how things are going. George agreed to attend.
c. Scott Warren – re: First Response vehicle. Scott said that he took the First Response vehicle to Ted Greens for some repair work and felt that there were some issues he would like to bring to the Board’s attention. The minimum cost for the immediate repairs is $2000.00 and he felt that there might be more substantial repair costs in the future, as the vehicle is 18 years old. He wondered if the Board would consider the purchase of a newer vehicle. He said that Greens had suggested to him a 4WD pickup truck with a cap with compartments. Discussion. It was felt that a pickup truck would not be the best choice as there would be no heat in the compartments. Scott agreed. The Board asked Scott to have the immediate repairs done and to also obtain some prices for a new “used” vehicle to present to the Board before January when budgeting is addressed. The item would then be Warned for Town Meeting in March.
Correspondence
a. Andy Weinberg – re: 2008 Race Schedule – needs approval. The schedule was reviewed at the October 9th meeting and no action was taken at that time. It was brought to the Board’s attention at this meeting that he needed the approval of the Town for the use of Town roads for two of the races. The Board approved his request and the Secretary will forward this to him.
b. VT Housing & Conservation Board – re: Towards a Shared Vision conference. This conference will be held November 6th. It focuses on challenges for the next decade in communities. No action taken.
c. TRORC – re: seminar related to change in septic and water regulations. The VT Dept. of Environmental Conservation will be presenting this seminar on what authority Towns have after the July 1, 2007 date for implementing statewide jurisdiction over septic and water. They will focus on what Towns can and cannot do at the local level, recent revisions to the Rules, and statutory revisions that took effect in May. Five seminars will be held with two locally in Springfield (10/25) and Berlin (10/29). No action taken.
d. TRORC – re: Minutes of September 25, 2007 meeting. No action taken.
e. VT Agency of Natural Resources – re: Reissuance of VT General Permit #NAE-2007-24. The Public Notice and Fact Sheet has been posted. No further action.
f. VT Agency of Natural Resources – re: UST Closure – Loewy Residence. This report relates to the recent removal of a 550-gallon underground storage tank (UST) from the property. Based on the report and the fact that leakage was noted, recommendations were made to the property owners regarding this issue. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
October 23, 2007
g. TRORC – re: FY09 Dues. Dues for the Town of Pittsfield for next year will be $472.00, exactly the same has it has been in past years. This will be returned to Patty and brought up during the upcoming budget meetings.
h. VT Agency of Natural Resources – re: Application WW-3-1428 Donovan & Mary Fischer. The application for the development of a 1.39-acre lot with a 3-bedroom house located at 390 Tozier Hill Road has been received and begins its review process. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1428 – Donovan & Mary Fischer. This project to develop a 1.39-acre lot with a 3-bedroom house with on-site drilled well and wastewater disposal system will be kept on file at the Town Clerk’s Office.
j. Timberline Events – re: Pittsfield GMR. The race director thanked the Board for their approval and will keep the Town updates as things progress.
k. VLCT – re: Municipal Budgeting and Financial Management seminar. This seminar will be held on November 15th. No action taken.
Old Business
a. Road Commissioner – re: job description update. The Board re-read the section being changed and felt that the second sentence of the section entitled “Responsibilities and Supervisory Regulations” should be reworded to say, “All expenditures in excess of $500.00 over budget must be pre-approved by the Select Board.” This will be forwarded to Patty for updating.
b. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive. This was discussed and approved at the October 9th meeting but not signed by the Board. It was signed and will be kept on file at the Town Clerk’s Office.
c. Computers – re: proposal for HAVA Grant money. Patty provided copies of the proposal prepared by Synecology for new computers. The Clerk computer cost of $1800.00 is fully paid for by the HAVA Grant from the VT Secretary of State’s Office. The Asst. Clerk’s computer station, set-up fees and software come to $1480.00 and can be paid for from the GF budget. The detailed information was reviewed and discussed. Suana made a motion, seconded by Peter to approve the proposal. The Board approved the project and the 50% deposit needed for the purchase of the hardware.
d. Sheriff Benard – re: ticketing and ordinance changes. Sheriff Benard was unable to attend tonight’s meeting and will be invited to either the November 6th or 20th meetings.
Other Business
a. Selectboard Meeting – re: schedule. Suana said she will be unable to attend the November 6th meeting and Mark said he would be away on November 20th. Discussion of notifying Suana if a member is unable to attend a meeting, so that if two members cannot attend, the meeting can be rescheduled. No action taken.
b. Garofalo trash pickup – re: update. Mark said that he met with Jon Benson and the Garofalos and Jon said he would try and pick up their trash at their residence on Butternut Lane. If there are occasions that he cannot do so (ex. unplowed snow, etc), he won’t. All parties were in agreement.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Courtney Desena. Mark and Peter met on October 17, 2007 to address this request. The event was scheduled for October 20th at Riverside Farm. It was approved by Mark and Peter and is noted in these Minutes.
d. Town Property – re: Sand Shed painting estimate. This estimate is for $2500.00 and work can begin early November 2007. This will be forwarded to Patty for discussion during budget meetings.
Pittsfield Selectboard Minutes page 4
October 23, 2007
The meeting adjourned at 7:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 6, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 9, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Marion Abrams, Robert Salmeri, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. August 21, 2007 Special Meeting
b. September 4, 2007 Regular Meeting
Guests and Committee Reports
a. Marion Abrams – re: after school program
b. Robert Salmeri – re: Clear River Tavern
Correspondence
a. VT Agency of Natural Resources – re: #WW-3-1375 Wastewater System & Potable Water Supply Permit - Scott Harvey - 115 Graysville Drive
b. VT Agency of Natural Resources – re: #WW-3-1375 Revised – Scott Harvey
c. Culvert Rehabilitation Services – re: introduction to services
d. White River Partnership – re: Currents Fall 2007
e. Mark R. McManus, Architect – re: Proposed Town Office Study
f. SVE Associates – re: Donovan & Mary Fischer property – 390 Tozier Hill Road
g. VT Agency of Natural Resources – re: #WW-3-1400 Jeff MacLaughlin denial – 250 Timberline Drive
h. TRORC – re: Petroleum Sites Redevelopment Program
i. VT Department of Taxes – re: Digital Orthophotography Quadrangles
j. TRORC – re: Minutes of June 27, 2007 Annual Meeting
k. Rutland County Women’s Network & Shelter – re: Annual Report 2008
l. WRVA – re: notification of road closings
m. Richard Garofalo & Paulette Pagnotta – re: Town Trash Pickup
n. Pierce Hall Community Center Committee – re: reaffirmation letter
o. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1408, Patrick and Susan Nicholls – 469 Hawk Mountain Road
p. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1401, Canam Steel Corporation – Liberty Hill Road
q. VT Judicial Bureau – re: Report of Collection – Town Detail 8/01-31/07
r. NeighborWorks of Western Vermont – re: Availability of Affordable Homeowner Rehabilitation Loans
s. Rutland County Sheriff’s Department – re: August citation report
t. VT Agency of Natural Resources – re: #WW-3-1400 Wastewater System & Potable Water Supply Permit - Jeff MacLaughlin
u. Timberline Events – re: Green Mountain Relay 2008 update
v. Donald Flynn – re: Local Update of Census Addresses (LUCA) Program project
w. Vermont State Infrastructure Bank – re: Funding Available for Municipal Transportation Construction Projects
x. VT Agency of Natural Resources/Department of Environmental Conservation – re: Out of the Blue Summer 2007 newsletter
y. VT Agency of Natural Resources – re: #WW –3-1401 Wastewater System & Potable Water Supply Permit – Canam Steel Corporation
Pittsfield Selectboard Minutes page 2
October 9, 2007
z. U.S. Census Bureau – re: Local Update of Census Addresses (LUCA) Program
aa. Andy Weinberg – re: 2008 Race Schedule
bb. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1400 – Jeff MacLaughlan – 250 Timberline Drive
cc. VT Dept. of Environmental Conservation – re: #WW-3-1408 Patrick and Susan Nicholls – 469 Hawk Mountain Road
dd. VLCT – re: VLCT News October 2007
ee. Rutland County Sheriff’s Department – re: September Activity Report
ff. TRORC – re: Transportation Board Hearings
gg. 100 on 100 Relay – re: thank you note
hh. VT Secretary of State – re: Opinions October 2007
Old Business
a. Grants – Help America Vote Act (HAVA) money received
b. Reappraisal Bids – re: results
c. Town Funds – re: monthly review
d. Road Commissioner – re: spending limits for road work (prior approvals)
e. Town Roads/Highways – re: speed bumps
New Business
a. Liquor License – re: Maggie Entertainment Corp, d/b/a Clear River Tavern
b. Tax Appeal – re: Riverside Horse Farm LLC appealing to Superior Court
c. Tax Appeal – re: Albert and Harriet Leavitt appealing to Director Property Valuation & Review (PVR)
d. Fundraising Committee – re: raised $4,532.44 for Town Office renovation
e. VLCT – re: insurance renewal application
f. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive
g. Green Up Vermont – re: Selection of Town Coordinator
h. Resignation – re: Town Auditor John Kennedy
i. Appointment – re: Town Auditor Patricia Fuster
j. Resignation – re: Planning Commission Jerry Drugonis
k. Citizen Concern/Complaint – re: Town Office Building
Other Business
a. Town Roads/Highways – re: setback distances
b. TRORC Representative – re: Jerry Drugonis
c. Planning Commission – re: current membership update
d. Town Roads/Highways – re: traffic survey and parking ordinance
e. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 6:00pm. The Minutes of the August 21, 2007 Special Meeting was approved and signed by Mark. Peter signed them at the last meeting. The Minutes of the September 4, 2007 Regular Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 3
October 9, 2007
Guests and Committee Reports
a. Marion Abrams – re: after school program. Marion said that the Library is beginning an after school problem which will begin on October 30th. It will be held on Tuesdays from 3:30 – 5:00pm. It has been determined that because the Library is a municipal library and staffed by elected Trustees, it can be run under the Town’s insurance. She presented an informational handout outlining the program as well as other activities that will be taking place
at the Library. She asked if the Town Hall could be used if there are too many children for the library or if an activity requires more space. The Board approved. Patty said that VLCT recommended sending PACIF a letter from the Board outlining the program. The Secretary was asked to draft this and send it.
b. Robert Salmeri – re: Clear River Tavern. Robert introduced himself and said he is taking over the operation of the Clear River Tavern. Currently the tavern is undergoing renovations and when complete will have new paint, will be ADA accessible, have a 170’ deck with outdoor dining, separate entrances for the pub and the restaurant, new kitchen equipment, and refinished floors. Liquor Licenses are on the agenda under New Business. He also added that his other business is Moguls in Killington and they are active with fundraising and are willing to offer the new Clear River Tavern as a venue for groups wishing to fundraise. The Board wished him well and thanked him for coming.
Correspondence
a. VT Agency of Natural Resources – re: #WW-3-1375 Wastewater System & Potable Water Supply Permit - Scott Harvey – 115 Graysville Drive. This project consists of a building addition with an increase in design flow to an existing single family residence on an existing 3.6 acre parcel is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: #WW-3-1375 Revised – Scott Harvey. This document pertains to the same property as described in (a) but is revised to correct the plan dates in Condition #1. This will be kept on file at the Town Clerk’s Office.
c. Culvert Rehabilitation Services – re: introduction to services. This company specializes in the repair of highway culverts without disrupting traffic or damaging road services by using high-density solid wall and profile wall polyethylene pipe. This information will be forwarded to Road Commissioner George Deblon.
d. White River Partnership – re: Currents Fall 2007. No action taken.
e. Mark R. McManus, Architect – re: Proposed Town Office Study. This letter confirms that he will be doing the study of the three options the Selectboard has identified to be considered for the new town office. The Building Committee made this request. This will be kept on file at the Town Clerk’s Office.
f. SVE Associates – re: Donovan & Mary Fischer property – 390 Tozier Hill Road. Suana said that the Fischer’s came before the Planning Commission because of setback concerns at their property and with their proposed construction. The packet of material contains copies of their Wastewater System & Potable Water Supply Permit Application and related materials that were sent to Terry Shearer at the State level. This will be kept on file at the Town Clerk’s Office.
g. VT Agency of Natural Resources – re: #WW-3-1400 Jeff MacLaughlin denial – 250 Timberline Drive. This letter is a copy of a letter sent by Terry Shearer to Robert Carter, PE. The issue is that the EC-3-1585 was withdrawn and that the existing permit approval became null and void. This will be kept on file at the Town Clerk’s Office.
h. TRORC – re: Petroleum Sites Redevelopment Program. This program pertains to grants available to help public or private property owners who suspect their property may be contaminated by petroleum products. These areas are also known as Petroleum Brownfields. This information will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 4
October 9, 2007
i. VT Department of Taxes – re: Digital Orthophotography Quadrangles. DOQ’s are generated by the State to support town mapping and are provided to municipalities free of charge. Meetings will be held and representatives are encouraged to attend to learn about them and take delivery. This will be forwarded to the Listers.
j. TRORC – re: Minutes of June 27, 2007 Annual Meeting. No action taken.
k. Rutland County Women’s Network & Shelter – re: Annual Report 2008. This will be kept for next year’s Town Report preparation.
l. WRVA – re: notification of road closings. WRVA asks that member towns notify them of any road/bridge closings so that valuable time is not wasted in responding to a medical emergency. At this time there are no closures. No action taken at this time.
m. Richard Garofalo & Paulette Pagnotta – re: Town Trash Pickup. This request has been made to the Board several times in the past. Discussion. The Board asked the Secretary to send a letter to Jon Benson of Benson’s Rubbish Removal asking for a time convenient to him for a meeting with Mark to inspect the area in question.
n. Pierce Hall Community Center Committee – re: reaffirmation letter. The Committee requested a reaffirmation of the letter written in August 2004 in support of their efforts to renovate and restore Pierce Hall. Patty said that she sent the requested reply to them as approved by Suana as the Committee requested the response by September 21st.
o. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1408, Patrick and Susan Nicholls – 469 Hawk Mountain Road. This project is for the replacement of a failed septic system for an existing 3-bedroom home constructed in 1968. This will be kept on file at the Town Clerk’s Office.
p. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1401, Canam Steel Corporation – Liberty Hill Road. This project is for the replacement of an existing 3-bedroom home constructed in 1969 with a 4-bedroom house using the existing well and constructing a new wastewater system. This will be kept on file at the Town Clerk’s Office.
q. VT Judicial Bureau – re: Report of Collection – Town Detail 8/01-31/07. This report states that $81.50 was the amount due the Town from tickets issued in August. This will be kept on file at the Town Clerk’s Office.
r. NeighborWorks of Western Vermont – re: Availability of Affordable Homeowner Rehabilitation Loans. This organization has been awarded a grant from the VT Dept. of Housing and Community Affairs totaling $750,000. The Residential Rehab Program is a regional revolving loan fund to assist low and moderate-income homeowners in maintaining safe, decent and affordable housing in Addison, Bennington and Rutland Counties. Suana suggested that this be posted at the Town Office.
s. Rutland County Sheriff’s Department – re: August citation report. In August there was one law incident, thirteen traffic citations, and three traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
t. VT Agency of Natural Resources – re: #WW-3-1400 Wastewater System & Potable Water Supply Permit - Jeff MacLaughlin. This project consists of the construction of one single-family residence on an existing 11.96 +/- parcel. This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
u. Timberline Events – re: Green Mountain Relay 2008 update. At this time the 3rd weekend in June seems to be the widely preferred choice. They request a response from the Board as to their approval of this date. The Secretary was asked to respond to their email.
v. Donald Flynn – re: Local Update of Census Addresses (LUCA) Program project. Don has accepted the job of the LUCA Program.
w. Vermont State Infrastructure Bank – re: Funding Available for Municipal Transportation Construction Projects. Low-interest revolving loan funds designed to finance these projects are available. This information will be forwarded to Road Commissioner George Deblon.
Pittsfield Selectboard Minutes page 5
October 9, 2007
x. VT Agency of Natural Resources/Department of Environmental Conservation – re: Out of the Blue Summer 2007 newsletter. No action taken.
y. VT Agency of Natural Resources – re: #WW –3-1401 Wastewater System & Potable Water Supply Permit – Canam Steel Corporation. This project consists of the reconstruction of an existing single family residence with an increase in the footprint of the building and an increase in the design flow on an existing parcel. This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
z. U.S. Census Bureau – re: Local Update of Census Addresses (LUCA) Program. This information will be forwarded to Don Flynn.
aa. Andy Weinberg – re: 2008 Race Schedule. This email outlines the race calendar for next year. At this time there are four races scheduled. Only two races will involve Town roads. The other two are being held on private property. The Board took no action.
bb. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1400 – Jeff MacLaughlan – 250 Timberline Drive. This sheet amends previous permit ##C-3-1585 to build one 3-bedroom home on 11.5 acres utilizing a triple trench sewage disposal in place and a deep well in place. This will be kept on file at the Town Clerk’s Office.
cc. VT Dept. of Environmental Conservation – re: #WW-3-1408 Patrick and Susan Nicholls – 469 Hawk Mountain Road. This letter acknowledges the receipt of the application to replace a failed septic at this location. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: VLCT News October 2007. No action taken by the Board.
ee. Rutland County Sheriff’s Department – re: September Activity Report. In September eighteen traffic complaints/tickets and seven written warnings were issued. This will be kept on file at the Town Clerk’s Office.
ff. TRORC – re: Transportation Board Hearings. Six hearings will be held statewide with one to be held on October 18th in White River Jct. To discuss state transportation issues and policies with the general public. No action taken by the Board.
gg. 100 on 100 Relay – re: thank you note. This note thanks the Selectboard and Town of Pittsfield for helping to make this race a success.
hh. VT Secretary of State – re: Opinions October 2007. No action taken by the Board.
Old Business
a. Grants – Help America Vote Act (HAVA) money received. Patty said that she has received the grant money to cover the upgrade of the Clerk’s computer and printer. She will also obtain a price from Synecology to upgrade the Assistant Clerk’s computer. The Board also suggested including backups, programming and tech support. Suana also suggested another person to obtain a bid from. Patty will report back at the next meeting.
b. Reappraisal Bids – re: results. Lister Chair, Martha Beyersdorf, said that three bids were received ranging from $36,750.12 to $45,500.00. Two could prepare the 2009 Grand List and one could prepare the 2010 Grand List. Martha said that the Listers had two interviews scheduled and were awaiting the third and would report to the Selectboard when one is selected and a contract prepared.
c. Town Funds – re: monthly review. Mark agreed to meet with Patty and do the review monthly.
d. Road Commissioner – re: spending limits for roadwork (prior approvals). Mark suggested setting a cap for equipment/material purchases. Discussion. The Board decided to set the cap at $500 and wording would be included in the Road Commissioner’s job description stating that “expenditures over $500.00 must be pre-approved by the Selectboard.” This would be included in the part of the description titled “Responsibilities and Supervisory Regulations.” Patty will update the job description and present it at the next Board meeting
Pittsfield Selectboard Minutes page 6
October 9, 2007
for their approval. The Secretary was asked to send George a letter informing him of this change and that a copy of the revised job description would be forwarded to him when ready.
e. Town Roads/Highways – re: speed bumps. Mark was given a catalog and said he would check out prices for speed bumps for the Village Green.
New Business
a. Liquor License – re: Maggie Entertainment Corp, d/b/a Clear River Tavern. Two were reviewed and signed by the Selectboard. One was a First Class Liquor License and the second was for an Outside Consumption Permit.
b. Tax Appeal – re: Riverside Horse Farm LLC appealing to Superior Court. Patty said that she received correspondence from Corsones and Corsones including a statement of questions. Discussion. Patty was asked to contact the Town’s attorney, M.B. Neisner, and ask him to represent the Town in this matter.
c. Tax Appeal – re: Albert and Harriet Leavitt appealing to Director Property Valuation & Review (PVR). The Tax Department has responded with a letter stating that the parties will be notified of the date and time of the hearing.
d. Fundraising Committee – re: raised $4,532.44 for Town Office renovation. The Board asked the Secretary to send Nancy Blessing, Chair, a note of thanks for their considerable time and effort in holding such a successful event.
e. VLCT – re: insurance renewal application. Patty reviewed the application with the Board members and changes were made as needed.
f. Permit for Driveway Construction – Anthony Cotter at 90 Dove Drive. This permit was reviewed by Road Commissioner George Deblon who said that he inspected the proposed driveway site and did not see any problem as long as the ditch and culvert were put in properly. The Board approved the permit.
g. Green Up Vermont – re: Selection of Town Coordinator. David Hooks served as this year’s coordinator. The Secretary said she would contact him and complete the paperwork if he agreed.
h. Resignation – re: Town Auditor John Kennedy. A letter of resignation was received and accepted.
i. Appointment – re: Town Auditor Patricia Fuster. Pat was appointed to replace John Kennedy. Her term will expire at Town Meeting 2008. The Secretary will send a Letter of Appointment.
j. Resignation – re: Planning Commission Jerry Drugonis. A letter of resignation was received and accepted.
k. Citizen Concern/Complaint – re: Town Office Building. A letter was received from Angelique Lee urging the Board to take action on the immediate maintenance needs of the Town Office Building. She presented instances of concern. Discussion. It was felt that the Town has been trying to address these same needs but due to the rejection of the bond issue, a set back has occurred and the Building Committee is now seeking a new direction. Progress is slow and there are concerns about spending too much money to fix issues, which would be dealt with in the eventual renovation. The Board asked the Secretary to send Angelique a letter thanking her for her concerns and how they will be dealt with.
Other Business
a. Town Roads/Highways – re: setback distances. Suana asked what the setback distances were on Town roads. It was agreed that most were 25’. She explained that the Planning Commission needed this information.
b. TRORC Representative – re: Jerry Drugonis. The Board felt they would like to have Jerry continue to serve in this capacity.
Pittsfield Selectboard Minutes page 7
October 9, 2007
c. Planning Commission – re: current membership update. Suana said that at this time the Commission is made up of six members. They would like to remain at that number for the time being.
d. Town Roads/Highways – re: traffic survey and parking ordinance. Suana said that the traffic survey has been completed and it was suggested by one of the Deputy Sheriff’s that if the Town had a parking ordinance, that more money could be paid to the Town instead of the State and would make things simpler for them in ticketing vehicles. Discussion. Suana said that she would contact Sheriff Benard regarding this.
e. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 23, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 23, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 4, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Henry Hotchkiss, Dick Stevens, Michael Kukola
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
a. August 7, 2007 Regular Meeting
b. August 21, 2007 Special Meeting
Guests and Committee Reports
a. Henry Hotchkiss and Dick Stevens – re: Building Committee
b. Michael Kukola – re: parking issue at the Original General Store
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1383 - Joseph Desena 3-lot subdivision (former Amee farm)
b. VT Emergency Management – re: Hazard Mitigation Grant Program
c. VLCT – re: 2007 VLCT Awards Program
d. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1375 - Scott Harvey
e. VLCT – re: 2007 Town Fair
f. U.S. Dept. of Commerce – re: 2010 Decennial Census Local Update of Census Addresses (LUCA)
g. U.S. Dept. of Agriculture/GMNF – re: Beattie Road Stewardship Project bids
h. Glenda Roach – re: praying for town
i. VT Law School – re: conference on flood hazards
j. Rutland County Sheriff’s Department – re: July citation report
k. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit – WW-3-1352 – L. Michael Hone
l. Park House – re: thank you
m. NeighborWorks of Western Vermont – re: thank you
n. Xroads Case Management Services – re: bankruptcy claim
o. VT Center for Independent Living – re: thank you
p. VT Agency of Natural Resources – re: WW-3-1401 – Canam Steel Corporation
q. VT Agency of Natural Resources – re: WW-3-1400 – Jeff MacLaughlin
r. George D. Aiken Resource Conservation & Development Council, Inc. – re: thank you
s. VT Secretary of State – re: Opinions September 2007
Old Business
a. Road Commissioner – re: spending limits for road work (prior approvals)
b. Town Property – re: bandstand update
c. Town Roads/Highways – re: speed bumps on Village Green
d. Town of Pittsfield vs Brad Turnbull – re: update
New Business
a. Town Roads/Highways – re: removal of old culverts on Hawk Mountain
b. Town Audit – re: review
c. Town Funds – re: budgeted disbursements and miscellaneous funds
Pittsfield Selectboard Minutes page 2
September 4, 2007
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – nine applications
e. Grants – re: Help America Vote Act
f. Town Policy – re: taxes and privacy
g. Planning Commission – re: public hearing September 13, 2007
Other Business
a. Town Officers – re: request for mileage
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the August 7, 2007 Regular Meeting were approved with no corrections or changes. The Minutes of the August 21, 2007 Special Meeting will be held until the next meeting as Suana was not in attendance at the meeting.
Guests and Committee Reports
a. Henry Hotchkiss and Dick Stevens – re: Building Committee. Henry said that the Committee met last Thursday although only a few members were in attendance. He said he spoke with architect Mark McManus and Mark said that he would be willing to work on the project when the Committee lets him know. Both Peter and Suana felt that it would be good to have Mark working on all phases of the project. Some preliminary designs were reviewed. The usage of the Town Office Building was discussed. Peter felt that the Town should present a secure, renovated space for the Library and Historical Societies but that those groups should be responsible for fixing them the way they would like. Dick asked for thoughts about demolishing the existing building and putting up a new one, which would house everyone. The questionnaire was also discussed. Suana thanked Henry and Dick and the rest of the Committee for their hard work.
b. Michael Kukola – re: parking issue at the Original General Store. Michael felt that safety should be the primary concern. He said he had spoken with Road Commissioner George Deblon and George agreed to the Store’s plan to paint white lines to denote parking. Michael said that the Sheriff should ticket anyone in violation. Michael also asked about sidewalks and Suana explained that this had been brought up several years ago. The Planning Commission looked into but other concerns took priority and cost was going to be excessive at the time.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1383 - Joseph Desena 3-lot subdivision (former Amee farm). This is a copy of a letter sent to Bernard X. Chenette, Jr., P.E. in Burlington, VT by Terence Shearer regarding a three-lot subdivision and existing residence relocation. Terry states that more information is needed, as there are items not included or insufficient with the submittal. This will be kept on file at the Town Clerk’s Office. (Note: this is property deeded to The Vermont Country Inn, LLC et al)
b. VT Emergency Management – re: Hazard Mitigation Grant Program. In connection with the recent declared federal disasters, all towns in Vermont are eligible to apply for this grant. It is funded through FEMA and administered by VT Emergency Management. Federal funds cover 75% and a local match covers 25%. Emergency Management Coordinator Peter Border will review this.
c. VLCT – re: 2007 VLCT Awards Program. The awards include Municipal Person of the Year, Legislative Service Award, Town Government Award, Town Citizenship Award, and Lifetime Achievement Award. Nomination forms are enclosed. No action taken.
Pittsfield Selectboard Minutes page 3
September 4, 2007
d. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1375 - Scott Harvey. This project is described as “increase one bedroom house to two bedrooms and install a wastewater disposal system to accommodate 3-bedrooms – existing on-site well.” No Act 250 permit is needed. This will be kept on file at the Town Clerk’s Office.
e. VLCT – re: 2007 Town Fair. This year it will be held on October 11, 2007 at the Champlain Valley Fairgrounds. No action taken.
f. U.S. Dept. of Commerce – re: 2010 Decennial Census Local Update of Census Addresses (LUCA). Should the Town wish to participate, several enclosed forms need completion. The Secretary was asked to send E-911 Coordinator Donald Flynn a letter asking him if he would accept this job. If he accepts, the packet of information will be forwarded to him.
g. U.S. Dept. of Agriculture/GMNF – re: Beattie Road Stewardship Project bids. This project is located in the town of Landgrove. No action taken.
h. Glenda Roach – re: praying for town. This letter from the bible study group at Blue Springs Baptist Church in Rutledge, Tennessee explains that they have been focusing on Vermont during July and they wanted the town to know that they have prayed for the leaders and people of Pittsfield. No action taken.
i. VT Law School – re: conference on flood hazards. Emergency Management Coordinator Peter Borden took this information for review.
j. Rutland County Sheriff’s Department – re: July citation report. In July there were seventeen traffic citations issued, nine traffic warnings issued and two law incidents. This report will be kept on file at the Town Clerk’s Office.
k. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit – WW-3-1352 – L. Michael Hone. This letter outlines the project site plans, profile details and specifications. This permit will be recorded and kept on file at the Town Clerk’s Office.
l. Park House – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
m. NeighborWorks of Western Vermont – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
n. Xroads Case Management Services – re: bankruptcy claim. Patty said that she has found out more about this. It deals with mortgage holding companies. She said she is keeping this available on the research table for people doing title searches.
o. VT Center for Independent Living – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
p. VT Agency of Natural Resources – re: WW-3-1401 – Canam Steel Corporation. This project is described as “replace existing 3-bedroom with a 4-bedroom house using existing well and constructing a new wastewater system located on Liberty Hill Road.” This will be kept on file at the Town Clerk’s Office.
q. VT Agency of Natural Resources – re: WW-3-1400 – Jeff MacLaughlin. This project is described as “amend previous permit ED-3-1585. Wants to build one 3-bedroom home on 11.5+/- acres utilizing a triple trench sewage disposal in place and the deep well in place located on 250 Timberline Drive.” This will be kept on file at the Town Clerk’s Office.
r. George D. Aiken Resource Conservation & Development Council, Inc. – re: thank you. This note thanks the town for the disbursement approved at Town Meeting.
s. VT Secretary of State – re: Opinions September 2007. No action taken.
Old Business
a. Road Commissioner – re: spending limits for roadwork (prior approvals). This was tabled until the next regular meeting.
b. Town Property – re: bandstand update. The clapboard repair has been completed but the electrical work is not. Discussion of where money to complete the project will come from. It was decided to use money from the Civic Sign and Bench Fund.
Pittsfield Selectboard Minutes page 4
September 4, 2007
c. Town Roads/Highways – re: speed bumps on Village Green. This was tabled until the next regular meeting.
d. Town of Pittsfield vs Brad Turnbull – re: update. Patty said that Attorney M.B. Neisner came to the office and presented her with copies of documents. These included an Affidavit of Patricia Haskins and a copy of his letter to the Rutland Superior Court for the Town’s Motion for Trustee Process, Summons to Trustee and Motion for Writ of Execution to be filed with the Superior Court. These documents will be kept on file at the Town Clerk’s Office.
New Business
a. Town Roads/Highways – re: removal of old culverts on Hawk Mountain. The Road Commissioner has completed ditching in this area and several old culverts were removed and left on private land. Suana said she has received several complaints. Discussion. The Secretary was asked to send George a letter stating that these are a hazard and to please remove them.
b. Town Audit – re: review. Patty reviewed with the Board members the audit completed by CPA Jeffrey Bradley. Patty went over the comments and recommendations made by Mr. Bradley and there was discussion. One of the comments addressed the recommendation that an elected official review the bank reconciliations with the Treasurer on a monthly basis. The Board felt that this could be discussed at the next meeting.
c. Town Funds – re: budgeted disbursements and miscellaneous funds. Patty said that it was brought to her attention that some of the annual approved disbursements could be paid out in two installments allowing for the Town to receive additional interest on those monies. The list was reviewed and it was felt that only a few could be considered but that those groups might have plans for the full amount. It was decided not to consider this option at this time. Miscellaneous Funds were also reviewed. Patty recommended putting some of the funds into CD's which are now performing better than the money markets. Discussion. It was decided to have Patty move the money in the Highway Equipment Fund into a 6-month CD and place $50,000 of the Office Building Fund into a 6-month CD. The ADA, Reappraisal, and Land Sale funds were reviewed. Lister Martha Beyersdorf said that she would let the Board know next month if some of the Reappraisal Fund could be put into a higher interest fund. The deadline for bids for the next Town-wide reappraisal is September 10th and she said she would have a better idea if the money could be tied up in another fund.
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – nine applications. All of these dates are for weddings or rehearsals and will be held at the Riverside Farm. All were approved.
e. Grants – re: Help America Vote Act. Patty said that she has applied for this grant. Synecology has provided a proposal, which includes a new desktop PC, printer, IT services, plus Access and Excel training. The computer will replace one of the existing work stations. The grant will be announced on September 28th and the funds would be sent on November 15th. Patty was also asked to obtain a proposal to replace the second computer for the office.
f. Town Policy – re: taxes and privacy. Concern has been expressed over public access to income sensitive information. Patty said that she has removed the two books that previously held copies of individual tax bills and that information will only be provided if asked and only the total amount, not the figure with any reductions. The Board agreed with this measure.
g. Planning Commission – re: public hearing September 13, 2007. This hearing is to address the Pittsfield Development Bylaw and will be held at the Town Hall at 7:00pm. Full copies of the draft Development Bylaw are available at the Pittsfield Town Clerks Office. It can also be downloaded under the Pittsfield documents section at www.trorc.org or on the Town of Pittsfield website at www.pittsfieldvt.org. For those unable to attend the meeting, written comments may also be hand delivered to the Town Clerk or mailed prior to the hearing date to Suana Bicek, Chair.
Pittsfield Selectboard Minutes page 5
September 4, 2007
Other Business
a. Town Officers – re: request for mileage. Peter said that WRVA Representative Scott Warren asked him if the Town pays mileage for town officials to attend meetings on the town’s behalf. Patty said that the Town does pay and for him to present an order noting the date, purpose, and number of miles driven. Peter said he would respond to Scott with that information.
The meeting adjourned at 7:24pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 2, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 2, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: August 21, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Michael and Monika Kukola
ABSENT: Suana Bicek
AGENDA: Call to Order
2nd Class Liquor & Tobacco Licenses – re: Pitt-Stop
Adjourn
Mark called the meeting to order at 6:00pm.
2nd Class Liquor & Tobacco Licenses – re: Pitt-Stop. The licenses are being applied for by the Original General Store, d/b/a Pitt-Stop. The applications were reviewed, approved and signed by the Board.
The meeting adjourned at 6:05pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: August 7, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Dick Stevens, Henry Hotchkiss, Chuck Colton, Herb Bicek, Paul Gutierrez, Sheriff Stephen Benard
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Building Committee – re: review of Desena proposal
b. Sheriff Stephen Benard – re: traffic ordinance
Correspondence
a. Roger Clark Memorial Library – re: update of activities
b. Mary Anne Dougherty (email) – re: 402 Tweed River Drive
c. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020 and Public Hearing
d. Xroads Case Management Services – re: bankruptcy claim
e. VT Agency of Natural Resources – re: Project Review Sheet for CV Oil Company
f. TRORC – re: FY08 Annual Dues
g. VLCT – re: Voting Delegates at the VLCT Annual Business Meeting
h. Dennis Kulesza – re: Land Use Application #3W0992 1071 Liberty Hill Road
i. Rutland County Sheriff’s Department – re: June citation report
j. Orton Family Foundation – re: Community Matters 07
k. VT Agency of Natural Resources – re: #WW-3-1383 application (former Amee farm)
l. VT Agency of Natural Resources – re: Project Review Sheet for Joseph Desena (former Amee farm)
m. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey, 115 Graysville Drive
n. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey application receipt
o. VT Agency of Natural Resources – re: Project Review Sheet for Scott Harvey
p. VT Secretary of State – re: Opinions July/August 2007
q. VT Department of Buildings and General Services – re: 2007 Recreational and Educational Facilities Grant Program
r. VT Center for Independent Living – re: Annual Report 2006
s. VT Agency of Natural Resources – re: Vermont Ventures Equities, LLC: development permit issued for 3631 Route 100
t. VLCT – re: VLCT News August/September 2007
u. Steven & Ellen Martin – re: speed control for Village Green
v. US Department of Commerce – re: Local Update of Census Address program
Old Business
a. Original General Store – re: parking issue update
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – three applications
b. Kinney, Pike, etc. – re: request to present insurance proposal at next meeting
Pittsfield Selectboard Minutes page 2
August 7, 2007
Other Business
a. Town Buildings – re: Sand Shed repair plans
b. Town Employees – re: Road Commissioner concerns
c. Selectboard Secretary – re: additional pay for meeting
d. Selectboard – re: summer meeting schedule
Adjourn
Suana called the meeting to order at 6:00pm. The Minutes of the July 10, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Building Committee – re: review of Desena proposal. The proposal was handed out to those present and it was their first opportunity to review it. The proposal prepared by Independence Energy Homes outlined the renovation of the current building with four alternatives. Discussion. Patty said she would like to see the committee continue with Architect Mark McManus, as he is familiar with State rules and regulations. Perhaps he could prepare cost proposals for the new ideas presented tonight. Paul expressed his opinion that the town would be better served with a new building versus a renovation, which would be costly. There are still some who would like to see the existing Town Office Building saved. Perhaps a new building could be constructed and money budgeted annually towards repairs to the existing building. Suana asked the Building Committee if they would be willing to take on two projects: 1) find a land location for the new building and 2) contact Mark McManus. Suana asked Henry if he could meet with the Selectboard in September and present an update/report. A questionnaire to be mailed to taxpayers and property owners would then be prepared presenting various options and their costs. The Board asked the Secretary if she could send a letter to Joe Desena thanking him for preparing the proposal.
b. Sheriff Stephen Benard – re: traffic ordinance. A copy of the Town’s approved ordinance was given to the Sheriff. Peter said that the current ordinance only allows the capture of limited funds from fines, as it does not include Route 100 where most of the ticketing takes place. The Board said that they would like guidance on how to go about including Route 100 and therefore capture more money for the Town. Sheriff Benard said that Vermont Statues Title 23, Chapter 13, Section 1007 is an enabling statute and therefore the Town can include Route 100 in its ordinance by citing the statute. He did add however that a traffic study would be needed but that his department can do it and it would take about 2 ½ days to complete. He said he would try and have the study ready for the September Selectboard meeting and the Board would also try and have a draft of the new ordinance ready at that time. Following that, a hearing, etc would be held. The Sheriff was asked about the speed cart and he said he would try and obtain one from the State Police, as his department’s cart isn’t working.
Correspondence
a. Roger Clark Memorial Library – re: update of activities. This letter from Marion Abrams, Chair of the Board of Trustees, outlines some of their activities, which include a book club, a Saturday morning kids program, family game nights, community picnics and a blog online at www.pittsfieldlibrary.vox.com.
b. Mary Anne Dougherty (email) – re: 402 Tweed River Drive. This email addressed to the Selectboard and Road Commissioner asks to “please refrain from doing work along the roadside and property at 402 Tweed River Drive without a written 2 week notice.” The Secretary was asked to send them a letter of acknowledgement.
Pittsfield Selectboard Minutes page 3
August 7, 2007
c. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020 and Public Hearing. This notice was posted on July 11, 2007 and will remain up until August 9, 2007 as instructed. This will be kept on file at the Town Clerk’s Office.
d. Xroads Case Management Services – re: bankruptcy claim. This pertains to New Century TRS Holdings, a Delaware corporation, et al. No action taken.
e. VT Agency of Natural Resources – re: Project Review Sheet for CV Oil Company. This project located at 2652 Route 100 is described as the replacement of an existing dry storage structure with similar size (30’ x 50’) metal building, adjacent to oil storage tanks. This will be kept on file at the Town Clerk’s Office.
f. TRORC – re: FY08 Annual Dues. This is a letter thanking the town for its support. No action taken.
g. VLCT – re: Voting Delegates at the VLCT Annual Business Meeting. No Board member is planning to attend. There are no proxy votes, only those in person. No action taken.
h. Dennis Kulesza – re: Land Use Application #3W0992 1071 Liberty Hill Road. This correspondence addresses responses requested by Linda Matteson in her July 18th letter regarding the permit application. This will be kept on file at the Town Clerk’s Office.
i. Rutland County Sheriff’s Department – re: June citation report. In June there were ten traffic citations and nine traffic warning issued. This will be kept on file at the Town Clerk’s Office.
j. Orton Family Foundation – re: Community Matters 07. This three-day event will be held October 23-25 in Burlington and will showcase innovations in land use planning, place making, and civic engagement. No action taken.
k. VT Agency of Natural Resources – re: #WW-3-1383 application (former Amee farm). This letter acknowledges the receipt of an administratively complete application, which will now lead to the 45-day in-house performance standards for their technical review and be forwarded to the Permit Specialist. This will be kept on file at the Town Clerk’s Office.
l. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1383 (former Amee farm). This project is described as “37.2 acre parcel to be subdivided, Lot #1 and Lot #2 will be under deferral and Lot #3 has an existing 5-bedroom house that will be converted to a 12-bedrom house and the existing house moved – The proposed new septic system will be on the property across VT Route 100 which is owned by Mr. Desena.” This will be kept on file at the Town Clerk’s Office. The Board discussed with Septic Officer Martha Beyersdorf the location of the septic system as the property directly across the street is owned by VT Country Inns LLC. The Secretary was asked to send a letter to the various parties at the State requesting clarification. In addition it is noted that the project refers to 3631 VT Route 100 which is not the location described.
m. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey, 115 Graysville Drive. This is a copy of a letter sent to Enman Engineering, PC noting that there are items that were not included or were insufficient with the submittal. A checklist is enclosed which identifies those missing and/or incorrect items required for this project. This will be kept on file at the Town Clerk’s Office.
n. VT Agency of Natural Resources – re: #WW-3-1375 Scott Harvey application receipt. This project is for an existing 1-bedroom house applying to construct a wastewater disposal system designed to accommodate 3-bedrooms. This will be kept on file at the Town Clerk’s Office.
o. VT Agency of Natural Resources – re: Project Review Sheet for Scott Harvey. This project is reviewed on 3.6 acres located at 115 Graysville Drive and is generally described as increasing a “one bedroom house to two bedrooms and installing a wastewater disposal system to accommodate 3-bedrooms – existing on-site well.” This will be kept on file at the Town Clerk’s Office.
p. VT Secretary of State – re: Opinions July/August 2007. No action taken.
Pittsfield Selectboard Minutes page 4
August 7, 2007
q. VT Department of Buildings and General Services – re: 2007 Recreational and Educational Facilities Grant Program. This packet will be forwarded to the Library for their review.
r. VT Center for Independent Living – re: Annual Report 2006. No action taken.
s. VT Agency of Natural Resources – re: Vermont Ventures Equities, LLC: development permit issued for 3631 Route 100. This is a copy of a letter from Rebecca Pfeiffer, Environmental Analyst with the River Management Program, sent to the Pittsfield Zoning Board of Adjustment. The letter states that her office has concern with the review process that was followed. It goes on to cite their concerns in more detail and advises that the Town recognize its obligations under the National Floodplain Insurance Program. Discussion of what can be done in the future to keep more informed regarding matters like this and guidelines on how to proceed to be sure that things are in keeping with rules and regulations. No action taken at this time.
t. VLCT – re: VLCT News August/September 2007. No action taken.
u. Steven & Ellen Martin – re: speed control for Village Green. Suana read their letter to the Board. It expressed concern over drivers entering the road at excessive speeds and the potential danger to pedestrians and others. They offered the suggestions of closing off one of the south entrances leaving a right hand turn to enter the road and placing removable speed bumps instead of the dips. Discussion. The Board said that they would look into alternative ways to further slow down drivers as well as having the dips dug out and asked the Secretary to send the Martins a letter thanking them for their concern.
v. US Department of Commerce – re: Local Update of Census Address program. This information about a workshop to be held in Rutland on August 16th will be forwarded to Don Flynn, E-911 Co-ordinator.
Old Business
a. Original General Store – re: parking issue update. Suana said that it was her understanding that Terry Manley and Mike Kukola were going to meet with Road Commissioner George Deblon and present a plan to the Selectboard. The Secretary was asked to send them a letter inviting them to attend the September meeting to discuss their plan.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Inc. – three applications. These requests were for a BBQ to be held at Riverside Farm on August 10, 2007 from 2 – 10pm, a reception to be held at Riverside Farm on August 11, 2007 from 4 – 10pm, and a wedding at Riverside Farm to be held on August 18, 2007 from 4 – 10pm. These were previously approved by the Selectboard and signed by the Town Clerk on July 24, 2007.
b. Kinney, Pike, etc. – re: request to present insurance proposal at next meeting. This firm would like to present an insurance package designed for municipalities. This was approved and they will be added to the September agenda.
Other Business
a. Town Buildings – re: Sand Shed repair plans. Mark said that materials are being obtained for the replacement of damaged boards. Volunteers will do the work on weekends.
b. Town Employees – re: Road Commissioner concerns. The Board was made aware of several instances where George has been grading private roads and driveways with Town equipment. Mark said he has spoken with George on several occasions about digging out the dips on Village Green. Discussion. The Board expressed their concern that Town equipment only be used on Town roads and property. The Board asked that the Secretary send a letter to the Road Commissioner regarding Town equipment being used only on Town
Pittsfield Selectboard Minutes page 5
August 7, 2007
roads and property. The issue of having a purchase limit without Board approval was also discussed but it was decided to address this issue at a later time.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
d. Selectboard – re: summer meeting schedule. It was decided to hold only one meeting in September and return to the twice-monthly meetings in October. The Secretary will post a Warning for the September meeting.
The meeting adjourned at 8:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, September 4, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved September 4, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 10, 2007
PRESENT: Suana Bicek, Mark Begin, Patty Haskins, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. June 19, 2007 Regular Meeting
b. July 5, 2007 Special Meeting
Correspondence
a. TRORC – re: 2008 Municipal Planning Grants
b. VT Local Roads – re: Vermont Directory of Municipal Officials
c. Joseph Desena – re: lightning rods at Amee farm
d. TRORC – re: Minutes from May 30, 2007 Regional Commission Meeting
e. Timberline Events – re: Green Mountain Relay
f. VT Dept. of Housing and Community Affairs – re: VT Municipal Planning Grant Program for FY2008
g. FEMA – re: Final Community Coordination Meetings for Flood Insurance Rate Maps for Rutland and Washington Counties
h. Town of Victory – re: Education Tax
i. VT Agency of Natural Resources – re: WW-3-1352 L. Michael Hone
j. VT Agency of Natural Resources – re: WW-3-1352 Project Review Sheet Act 250 Only Revised – L. Michael Hone
k. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020
l. Susan Davidson – re: Library Trustee appointment recommendation (see New Business-a)
m. Rutland County Sheriff’s Department – April and May citation reports
n. Dennis Kulesza – re: proposed spa and Act 250 information and documents
o. Dennis Kulesza – re: Land Use Application #3W0992
p. Richard Garofalo – re: Town Trash Pickup
q. VT Agency of Natural Resources – re: Town Forest Fire Warden appointment
r. SVE Associates – re: brochure of services
s. VT Dept. of Health – re: cancellation of Town Health Officer Program
t. VT Dept. of Taxes – re: FY2008 Education Tax Rates
Old Business
a. Pittsfield, NH – re: 225th Anniversary parade and request for representative
New Business
a. Appointment – re: Library Trustee
b. Appointment – re: Septic Officer
c. Building Maintenance – re: 2007-08 fuel prebuy
d. Lisa Thompson – re: septic issue
Other Business
a. Original General Store – re: need for new "no parking" signs
b. Selectboard – re: summer meeting schedule
Adjourn
Pittsfield Selectboard Minutes page 2
July 10, 2007
Suana called the meeting to order at 6:01pm. The Minutes of the June 19, 2007 Regular Meeting and the July 5, 2007 Special Meeting were approved with no corrections or changes.
Correspondence
a. TRORC – re: 2008 Municipal Planning Grants. These grants are available on a competitive basis to all municipalities with a regionally-confirmed town planning process. No action taken.
b. VT Local Roads – re: Vermont Directory of Municipal Officials. This will be kept on file at the Town Clerk's Office.
c. Joseph Desena – re: lightning rods at Amee farm. This email, dated July 6th, is a copy of what Joe sent to Terry Shearer with the VT Wastewater Division. In it he states that lightning rods need to go in immediately and that they are considering this a serious risk to the property. He added that a tree in front of the house was struck recently. He is waiting for a response from Terry Shearer and would like a response from the town as well. Discussion. Mark said he would check out the property and advise Septic Officer Martha Beyersdorf regarding the need for any further action.
d. TRORC – re: Minutes from May 30, 2007 Regional Commission Meeting. No action taken.
e. Timberline Events – re: Green Mountain Relay. This letter again thanks the town for their cooperation in the use of facilities within the town. They also addressed a change in the time of year that the race is run to make it accessible to more teams. A list of dates was enclosed for the Board to check off. This will be returned to them.
f. VT Dept. of Housing and Community Affairs – re: VT Municipal Planning Grant Program for FY2008. This packet of information was reviewed. Suana said she would like to have Sarah Gray review this for possible grant writing for the Planning Commission.
g. FEMA – re: Final Community Coordination Meetings for Flood Insurance Rate Maps for Rutland and Washington Counties. The purpose of these meetings will be to review the preliminary Digital Flood Insurance Rate Maps and Flood Insurance Studies and to discuss the map adoption process. The first meetings for Rutland County will be held on Tuesday, July 24th at 1pm and at 7pm. The Board felt there were no significant changes to the maps. No action taken.
h. Town of Victory – re: Education Tax. This correspondence contains copies of more letters they have sent to legislators and newspapers. No action taken.
i. VT Agency of Natural Resources – re: WW-3-1352 L. Michael Hone. This correspondence and Project Review sheet indicate that Act 250 permit is required based on "Rule 2B more than 5 lots created in Pittsfield in 5 years." This will be kept on file at the Town Clerk's Office.
j. VT Agency of Natural Resources – re: WW-3-1352 Project Review Sheet Act 250 Only Revised – L. Michael Hone. This revised Project Review Sheet states that no Act 250 permit is required. The basis for decision: "creating fewer than 6 lots in Pittsfield and/or fewer than 10 lots in the district in a five year period does not require an Act 250 permit. In this proposal, two new lots are being created." This will be kept on file at the Town Clerk's Office.
k. VT Agency of Natural Resources – re: Draft Amended General Permit 3-9020. This pertains to discharges of stormwater runoff associated with construction activities. Copies of the Public Notice will be posted in the Town Offices starting June 19 through July 18, 2007.
l. Susan Davidson – re: Library Trustee appointment recommendation (see New Business-a).
m. Rutland County Sheriff’s Department – April and May citation reports. In April there were ten traffic citations and seven traffic warnings issued. In May there were five traffic citations and one traffic warning issued. These reports will be kept on file at the Town Clerk's Office.
n. Dennis Kulesza – re: proposed spa and Act 250 information and documents. This packet of information includes his short form Act 250 permit application and supporting documentation which was submitted to the VT Agency of Natural Resources. His property is located at 1071 Liberty Hill Road.
Pittsfield Selectboard Minutes page 3
July 10, 2007
o. Dennis Kulesza – re: Land Use Application #3W0992. This packet includes items that Julia Schmitz from the VT Dept. of Environmental Conservation has requested regarding this permit application.
p. Richard Garofalo – re: Town Trash Pickup. This is a follow-up letter which was originally sent on February 20, 2007 and addressed by the Board at their regular meeting held that date. At that time Richard was informed that the Board would re-address this in the spring. Discussion. The Board felt that there was not enough room for Benson's Rubbish Removal truck to turn around on Butternut Lane and for the truck to have to back out onto Upper Michigan would pose a safety issue. The Secretary was asked to write him a letter informing them of their decision.
q. VT Agency of Natural Resources – re: Town Forest Fire Warden appointment. Lars Lund with the ANR states in his letter that Ray Colton's term expires on June 30, 2007 and he recommends that Ray be reappointed. A re-appointment form completed by Ray is enclosed for the signatures of the Board. The form was signed.
r. SVE Associates – re: brochure of services. No action taken.
s. VT Dept. of Health – re: cancellation of Town Health Officer Program. Recent budget cuts have necessitated the cancellation of this program effective July 1, 2007. Resource lists for Town Health Officers as well as changes that will take place are enclosed. Discussion. Mark felt strongly that the Board should write a letter to the Dept. of Health expressing their feelings that there are citizens trying to serve the Town that rely on State support. By ending programs like these it could potentially destroy volunteerism with in the State. The Secretary was asked to compose and send a letter expressing these concerns.
t. VT Dept. of Taxes – re: FY2008 Education Tax Rates. These rates were included in the July 5th meeting where the tax rate was set.
Old Business
a. Pittsfield, NH – re: 225th Anniversary parade and request for representative. No Board member is available on that date to attend. The Secretary was asked to send a letter thanking them for their invitation and congratulating them on their 225th anniversary.
New Business
a. Appointment – re: Library Trustee. The Trustees have requested that April Hayden be appointed to fill the recent vacancy of Kris Sperber's position. The Board unanimously approved her appointment and the Secretary will send her a Letter of Appointment. Her term will expire at Town Meeting 2008.
b. Appointment – re: Septic Officer. Since it appears that applications and permits issued under the Town's ordinance will remain in effect until supplanted by another permit issued under the new state regulations, the Town will need to have a Septic Officer. Martha Beyersdorf was unanimously appointed to continue in this position. A Letter of Appointment will be sent to her.
c. Building Maintenance – re: 2007-08 fuel prebuy. Patty handed out an outline of previous years' fuel consumption. Discussion. The Board decided to keep the number of gallons the same for the next heating season's prebuy.
d. Lisa Thompson – re: septic issue. Septic Officer Martha Beyersdorf expressed concern regarding this property and a lack of a Certificate of Compliance on file with the Town. She said she has written several letters to the property owner as well as the septic designer and has received no response from either party. She would like to contact Attorney M.B. Neisner and have him write a letter to see if this will elicit a response. The Board suggested at this time that she send another letter to the designer and property owner giving them until August 1 and advising them that after that date, legal action will be pursued. Copies will also be sent to M.B. Neisner and Terry Shearer.
Pittsfield Selectboard Minutes page 4
July 10, 2007
Other Business
a. Original General Store – re: need for new "no parking" signs. It was noted that the "no parking" signs posted in response to a letter from the Selectboard last February are no longer there. With summer here and parking at a premium it was felt that another letter should be sent to the store requesting that they again post signs and perhaps they should be permanent signage and not paper. The Secretary was asked to send a letter.
b. Selectboard – re: summer meeting schedule. Mark suggested that the Board meet once a month for the next few months. It was agreed. Warnings regarding the summer schedule will be posted in the usual areas.
The meeting adjourned at 6:45pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 7, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 7, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: July 5, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
2007 Tax Rate – re: setting the tax rate
Adjourn
Suana called the meeting to order at 7:42am.
2007 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.6144, the Non-Residential Education Tax Rate is $1.6142, and the Municipal Rate is $.46. Suana made a motion to approve the Municipal rate of $.46. Seconded by Peter. All in favor. The Resultant Tax Rate for Homestead will be $2.0744 and Non-Residential will be $2.0742.
The tax bill insert entitled "About Your 2007 School Taxes" was explained.
The meeting adjourned at 7:45am. The next Regular Selectboard meeting is scheduled for Tuesday, July 10, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 10, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 19, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Martha Beyersdorf, Kevin Geiger, Joseph Desena, Henry Hotchkiss, Herb Bicek, Chuck Colton, Paul Gutierrez
AGENDA: Call to Order
Approve Minutes
a. June 5, 2007 Regular Meeting
b. June 6, 2007 Special Meeting
Guests and Committee Reports
a. Kevin Geiger – re: TRORC and Flood Hazard Area Regulations
b. Joseph Desena – re: VT Country Inn’s septic issue
c. Building Committee members – re: discuss plans for future
Correspondence
a. VLCT – re: Legislative Wrap-Up 2007
b. TRORC – re: Adopted Regional Plan
c. Michael Engineering Company, PC – re: Pitt-Stop
d. VT Secretary of State – re: Opinions June 2007
e. Verizon Business – re: Verizon Business Management Center
f. FEMA – re: Preliminary Flood Insurance Study and Rate Map
g. VLCT – re: VLCT News June 2007
h. VTrans – re: 2008 Municipal Park-and-Ride Grant Program
i. TRORC – re: Rapid Response Plan (see Old Business – c)
j. TRORC – re: Quin-town Final Report
k. M.B. Neisner, Jr. – re: Town of Pittsfield vs Brad Turnbull
l. VT Liquor Control Board – re: Request to Cater Malt and Vinous Beverages & Spirituous Liquors – Occasions Catering d/b/a The Village Porch – two events at Riverside Farm July 13th and July 14th
m. Resignation – re: Building Committee member Peter Borden, Jr.
Old Business
a. Rules of Procedure plan – re: approve
b. Conflict of Interest Policy – re: approve
c. Rapid Response Plan – re: review and approve
d. Septic Issue – re: VT Country Inn (see Guests and Committee Reports – b)
e. Delinquent Dogs – re: review and action
f. Listers – re: request for approval to put town-wide reappraisal out for bid
Other Business
a. Selectboard – re: change in meeting schedule
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the June 5, 2007 Regular meeting and the June 6, 2007 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kevin Geiger – re: TRORC and Flood Hazard Area Regulations. Suana explained that the current regulations were adopted in 1988 and are now considered out of compliance. The
Pittsfield Selectboard Minutes page 2
June 19, 2007
Planning Commission drafted new regulations and a public hearing was held. It was forwarded to the Selectboard who held their hearing on May 9th after which they voted 2 – 1 not to approve it. Kevin, who works for TRORC, explained how they review the bylaw drafts. He said that regarding the new regulations, the new county maps should be finalized within six months. He noted that the State has no direct power of enforcement however they can make recommendations to FEMA who have the power to deny flood insurance. Kevin suggested the revised regulation process should restart with the Planning Commission in early 2008. They should address the administrative changes in the regulations. They would then hold a public meeting and then present the proposed regulations to the Selectboard for their public hearing and vote. There was discussion about “automatic adoption” and the “one foot above” language. The Secretary was asked to place this in the Tickler File for early 2008.
b. Joseph Desena – re: VT Country Inn’s septic issue. Joe said that he completed the septic application and presented it to Patty along with design plans from his engineer Richard Wilson. He asked if that was all that was needed. It was explained that the plans are now forwarded to the Town’s Engineer Ralph Michael for his review and recommendation. It they are approved they are then forwarded to Pittsfield’s Septic Officer for her approval/disapproval. Until then he is in violation of the Town’s Septic Ordinance. The violation was incurred last November and he has been in violation since that time. Attorney M.B. Neisner issued a letter to Joe at the request of the Selectboard and Septic Officer stating that action would be taken in Rutland Superior Court and a stop work order would be issued if an approved septic permit was not obtained prior to June 20th. Joe offered to cease work on the project until notified by the Town that his permit is approved. The Septic Officer was asked to contact Attorney Neisner and bring him up to date and ask him to discontinue any further action unless notified.
c. Building Committee members – re: discuss plans for future. Suana reviewed the Minutes from the Special Meeting held on June 6th. She summarized the options voiced by those present. The formulation of the proposed questionnaire to property owners and voters was discussed. Patty thought that it would be short sighted of the Town if a new structure was built and then the existing building fixed up over time. The older structure would still be incurring some maintenance costs. Joe felt he could be of assistance to the Committee and offered to come up with a plan at his own expense to present to the Board. Chuck explained that there were differences in designing a private structure vs a municipal one with all the requirements and regulations that are involved. After some discussion it was agreed to let Joe prepare a presentation to make to the Board at the August 7th meeting. It was mentioned that a new perspective of what the Town wants is needed. Grants and their availability were also discussed. It was agreed that the size of the committee would remain the same as it is tonight. It was felt by the committee that adding members would set them back in regards to bringing any new member up to speed with what has transpired over the past few years. Correspondence
a. VLCT – re: Legislative Wrap-Up 2007. No action taken
b. TRORC – re: Adopted Regional Plan. This will be kept on file at the Town Clerk’s Office.
c. Michael Engineering Company, PC – re: Pitt-Stop. This correspondence is a copy of a letter sent to Septic Officer Martha Beyersdorf dated June 8, 2007. His help was requested following a letter from Corsones & Corsones. In his letter, Ralph made his recommendations regarding the approved permits for the property. It is his feeling that based on his review of documentation the business is not approved for a public restroom, a laundromat, or the upstairs apartment. Martha read to the Board her letter to Corsones & Corsones summarizing Ralph Michael’s recommendations. Martha was asked to send copies of Ralph’s letter as well as her own response to Pittsfield Ventures, LLC.
d. VT Secretary of State – re: Opinions June 2007. No action taken.
Pittsfield Selectboard Minutes page 3
June 19, 2007
e. Verizon Business – re: Verizon Business Management Center. This center has been introduced to provide a quicker and simpler way to interact with Verizon Business with an email address and single phone number. It was suggested that Patty keep this for future reference if needed.
f. FEMA – re: Preliminary Flood Insurance Study and Rate Map. Essentially there are no changes in the maps. The Secretary was asked to send a note to ZBA member Kris Sperber advising her that these maps are now in the office.
g. VLCT – re: VLCT News June 2007. No action taken.
h. VTrans – re: 2008 Municipal Park-and-Ride Grant Program. This information will be kept on the Town Office Building Renovation file.
i. TRORC – re: Rapid Response Plan (see Old Business – c)
j. TRORC – re: Quin-town Final Report. This packet contains a copy of the Quin-town 20-Year Vision Final Report as well as a CD with digital files. No action taken.
k. M.B. Neisner, Jr. – re: Town of Pittsfield vs Brad Turnbull. Patty presented the history of this suit, which goes back several years. The Board members questioned the amount cited in the document and Patty said she would contact Attorney Neisner for clarification.
l. VT Liquor Control Board – re: Request to Cater Malt and Vinous Beverages & Spirituous Liquors – Occasions Catering d/b/a The Village Porch – two events at Riverside Farm July 13th and July 14th. The July 13th event is a rehearsal dinner with hours of operation beginning at 4pm and ending at 10pm. The July 14th event is a wedding with hours beginning at 3pm and ending at 11pm. Discussion. The Board approved both requests with the exception of the ending hours on the 14th. Those were changed to 10pm.
m. Resignation – re: Building Committee member Peter Borden, Jr. This was accepted.
Old Business
a. Rules of Procedure plan – re: approve. The Board unanimously approved and signed the document. It will be reviewed and approved/disapproved annually at the first meeting following Town Meeting.
b. Conflict of Interest Policy – re: approve. The Board unanimously approved and signed the document.
c. Rapid Response Plan – re: review and approve. Both Patty and Peter noted that there were a lot of changes this year. It was updated and the Board approved it.
d. Septic Issue – re: VT Country Inn (see Guests and Committee Reports – b)
e. Delinquent Dogs – re: review and action. There is only one unlicensed dog. The Second Constable will be contacted and a fine will be levied against the owner.
f. Listers – re: request for approval to put town-wide reappraisal out for bid. This was approved. Lister Chair Martha Beyersdorf said that she would be sending them out soon and plans to change the date of opening bids into September.
Other Business
a. Selectboard – re: change in meeting schedule. It was decided that the July meetings would be held on the 10th and the 24th. Warnings will be posted.
Pittsfield Selectboard Minutes page 4
June 19, 2007
The meeting adjourned at 8:17pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 10, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 10, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: June 6, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., about 60 townspeople
Suana called the meeting to order at 7:00pm.
Suana opened the meeting with a brief synopsis of what has taken place since the onset of the Americans with Disabilities Act and changes that needed to be made to the Town Buildings to conform to the law. She said that basically the Selectboard and Building Committee are back to square one. At this time though there is still a Building Committee in place but they need a direction in which to proceed.
Building Committee member Henry Hotchkiss said that the town needs to provide direction to the Selectboard and then they present the idea to the Building Committee. He said that the Committee has ideas of their own but need to have a consensus from the Town.
Stephen Dietz stated that he felt that a new Building Committee needed to be formed. He felt that they weren’t knowledgeable and were not given direction. Megan Charlebois asked who the current members of the Committee were. At this time there are seven members and they were named. A member of the audience stood and publicly thanked the Committee for their work. She said that they have a lot of knowledge amongst them and it would be a loss to disband them. After some discussion a voice vote was taken with the majority voicing their vote to keep the current committee. Someone asked if the current size of seven could be expanded. Suana said that the Building Committee would be meeting with the Selectboard and this would be discussed. Several people expressed an interest in becoming involved with the Committee.
Several ideas were presented which included:
· Selling the existing building and having it moved and then building a new structure for less money out of pocket.
· Building a new Town Clerk’s Office behind the existing building. The existing building would house the Library and Historical Society and be renovated over time.
· Present several ideas and cost estimates with check boxes in a mailing to all property owners and have them “vote”
· Using volunteers to construct a new building. This would reduce the cost.
Patty explained that any vote taken tonight would be non-binding as there was no agenda and the meeting was not warned.
Carl Oertel reminded everyone that this was a meeting to hear what the town wants. The point of the meeting is to decide on a direction.
The question was raised that if the town wants to save the building, how much do they want to spend? It was brought up that if the Town Clerk’s Office was separated from the existing building the Library and Historical Society could then possibly apply for grants to aid in restoration. Research into how much might possibly be available would need to be done.
Jack Conboy’s email was read in its entirety as he proposed a variety of options. His along with others received will become part of the Minutes of this meeting
Dot Williamson voiced her concern about space for the Historical Society. She said that at this time their space is small but that she would like to have the room to be able to accept donations and keep them secured. She would also like to have space for displays. Susie Martin said that a space in the Library could be used for Historical Society displays.
Suana asked for a consensus from those present. Suana made a motion to build a new building to house the Town Clerk and the vault. The building would be in the vicinity of the current building and built on town-owned land. This would be the focus of the Building Committee. The Historical Society and Library would be in the current building and renovated over time. Seconded by Megan Charlebois. By voice vote the majority of those present approve this motion.
Pittsfield Selectboard Special Meeting Minutes page 2
June 6, 2007
Suana said that a mailing would go out to find out what people want to do regarding the Town Clerk’s Office. This mailing would include the consensus as well as several other options for them to choose as well as what people would be willing to spend.
Henry pointed out that people want to know what they can get for their money. He noted that very little Federal or State money is available. The bulk of it would come from our own pockets. He also added that the fundraisers held over the years have been very successful.
The meeting adjourned at 8:45pm. .
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 19, 2007
_______________________________________
Suana Bicek, Chair
not present______________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 5, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Bob Charlebois, State Trooper First Class Adam Boynton (observing the meeting), Jerry and Arlene Drugonis, Scott Warren, Dave Colton, Jennifer Howard, Andy Weinberg, Courtney DeSena, George Deblon, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Planning Commission Flood Hazard Regulations
b. Bob Charlebois – re: zoning ordinance
c. Dave Colton – re: ponds for fire department use
d. Andy Weinberg – re: June 9th Ultra Marathon
e. Scott Warren – re: First Response and Ultra Marathon, WRVA, and other concerns
f. Courtney DeSena – re: Annual 4th of July festivities at Riverside Farm
Correspondence
a. VT Emergency Management – re: Hazard Mitigation Grant Program
b. VT Agency of Natural Resources – re: well relocation Lisa Thompson property
c. Timberline Events – re: Green Mountain Relay thank you
d. Town of Pittsfield – re: unlicensed dogs
e. Jason Hayden (email) – re: Pittsfield Vermont Mountain Bike Association Chapter
f. TRORC – re: Minutes of April 25, 2007 meeting
g. Town of Victory – re: Education Tax
h. TRORC – re: Census 2010 Local Update of Census Addresses
i. The Trust for Public Land – re: Summer 2007 publication
j. Beck Disaster Recovery, Inc. – re: explanation of services
Old Business
a. Rules of Procedure plan – re: proposal
b. Conflict of Interest plan – re: proposal
c. Traffic Ordinance – re: proposal
d. Town-wide meeting – re: June 6th
e. Rapid Response Plan – re: update
f. Septic issue – re: Vermont Country Inn, LLC status
g. Septic issue – re: Pitt-Stop status
New Business
a. Basketball Court – re: repair quote
Other Business
a. Town Highway – re: culvert inventory grant
b. Town Highway – re: parking on Tweed River Drive July 4th
c. Town Building – re: review suggestions received for June 6th meeting
d. Town Property – re: new tractor
e. Selectboard Secretary – re: additional pay for meeting
Pittsfield Selectboard Minutes page 2
June 5, 2007
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the May 15, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Planning Commission Flood Hazard Regulations. Suana presented a copy of the National Insurance Program Community Floodplain Management Regulations Review Checklist to each member of the Board. It was obtained from TRORC and reviewed by Crystal Loffler and explains what must be included in the Town’s regulations. She said that she would like the Selectboard to reconsider the regulation which was voted down at the May 15, 2007 Selectboard Meeting. The Town regulation is no longer in compliance and this means that property owners in the flood plain will lose their flood insurance. Both FEMA and TRORC say that no changes will be taking place in two years as was supposed. Mark said that he would like Crystal Loffler who prepared the review checklist to attend the next Selectboard meeting and explain the checklist before he votes. Bob Charlebois said that the changes made are minor and he wanted to know what Mark and Peter felt was wrong. Peter expressed his concern regarding the differences in the two reviews done six months apart. Suana said that the changes were administrative. Sarah said that new maps will be coming out by County and that they may be a little different from the current ones available. Suana said that she would invite Crystal Loffler to attend the next meeting.
b. Bob Charlebois – re: zoning ordinance. Bob said that the Planning Commission has been meeting regularly for the last eighteen months and feels that they have arrived at a fair, balanced, and straightforward zoning proposal. He said they should have the final draft to the Selectboard in 3 – 4 weeks. He stressed that the Commission has worked very hard on this. He expressed concern about the negative vote for the flood-plain regulations and would like some assurance from the Selectboard that the zoning proposal would be fairly heard. Suana explained the 150-day policy. Discussion. Both Mark and Peter felt the zoning proposal should be brought to the voters for a town vote.
c. Dave Colton – re: ponds for fire department use. Suana read a letter from Joseph DeSena citing that he would like to offer the use of the pond at Riverside Farm and the pond at the Amee property as water sources for firefighting at the north and south ends of town. The letter goes on to cite specifics and also includes a cover letter and contract from Corsones & Corsones for the Selectboard to sign should they agree to this. Dave said he spoke with Stockbridge regarding the dry hydrant installed on Stockbridge Common. In that case the property owner could not obtain insurance and paid for everything and donated the hydrant for Town use. Dave said that the dry hydrant would help the Amee property but that the fire pond and Stanley Tool provide water for the village proper at this time. There is no pond at Riverside Farm at present and its location does not seem feasible for an effective dry hydrant. The fire department would like to take no action at this time. The Riverside Farm pond is not built yet and it is unknown as to whether the Amee pond will be viable year round. He said that it was also felt that the dry hydrants were typically donated for use by the Town and no contract was involved. This was the case in Stockbridge. Discussion. The Board felt that this could be revisited in the future but felt it was not a good idea at this time based on the reasons cited. The Secretary was asked to send a letter to the parties concerned thanking them for their proposal.
d. Andy Weinberg – re: June 9th Ultra Marathon. Andy said that he was waiting for permits from GMNF before presenting a Certificate of Insurance to the Town. This was provided to the Town today. Suana said that the concern was over the use of Town Roads in the race. Andy outlined what is in place for emergency services, traffic control, and the various checkpoints.
Pittsfield Selectboard Minutes page 3
June 5, 2007
He said that the racers would have chips on them for monitoring/location purposes. Discussion. The Board wished Andy good luck with the race and requested earlier planning if this is to be an annual event.
e. Scott Warren – re: First Response and Ultra Marathon, WRVA, and other concerns. Scott said that for race day, the First Response vehicle would be manned with two First Responders at the end of Upper Michigan Road. He stated that he informed the race organizer that the Town would come first in the event of a town emergency and in any event 911 should be called so that all the involved parties would be notified. Scott said the First Response had responded to a medical emergency and the parties sent a note of thanks and a donation. He noted that he found the battery on the AED had died last weekend. He replaced it with the spare and is currently trying to obtain another as a backup. He said he would check with WRVA and, if needed, a new unit would have to be purchased if no replacement battery is found. Scott expressed his concern regarding road races which occur at night as the one on Memorial Day weekend when racers were coming through town at 10:30pm. Scott asked the Board about the status of research into changing ambulance coverage from WRVA to Rutland Regional. He was told that any change had been tabled at this time unless word is received that WRVA is going to dissolve. Scott said he felt that they would recover. He emphasized that even if a Town should make a change in coverage, once the budget is passed by WRVA, a Town is responsible for payments due to WRVA.
f. Courtney DeSena – re: Annual 4th of July festivities at Riverside Farm. Courtney said that this year’s festivities would be held on June 30th. The hours have been shortened to 1 – 4pm for kids’ games and a concert. Then people can come back for the fireworks at 9pm. She said that parking would be available at the Amee farm with a shuttle provided. She said that a Sheriff would also be in attendance. She said that there would be no parking offered on Tweed River Drive, but that if it did occur wanted to know if the Board would give their permission.
Correspondence
a. VT Emergency Management – re: Hazard Mitigation Grant Program. This correspondence outlines the grant program and the requirements for eligibility. No action taken.
b. VT Agency of Natural Resources – re: well relocation Lisa Thompson property. This is a copy of a letter sent to Robert Carter indicates the requirements needed for this project. This will be kept on file at the Town Clerk’s Office.
c. Timberline Events – re: Green Mountain Relay thank you. This letter thanks the town for the use of the Town Garage property as an exchange area. The letter also states that they would like to consider changing the date to July next year to induce more participants. Discussion. The Board felt that this posed no problem and asked the Secretary to send a letter to that effect.
d. Town of Pittsfield – re: unlicensed dogs. As of May 31st, there were two unlicensed dogs. These were noted.
e. Jason Hayden (email) – re: Pittsfield Vermont Mountain Bike Association Chapter. This email explains the formation of a local chapter and their request for a regular meeting area. Discussion. The Secretary was asked to send a letter to Jason giving him Peter Borden’s contact information regarding the use of the Town Hall.
f. TRORC – re: Minutes of April 25, 2007 meeting. No action taken.
g. Town of Victory – re: Education Tax. They are continuing their lobbying efforts against Act 68 and request other Towns participate. No action taken.
h. TRORC – re: Census 2010 Local Update of Census Addresses. They are requesting assistance in updating local address lists. Workshops are being scheduled to help with this process. This will be forwarded to E-911 Coordinator Don Flynn for review.
i. The Trust for Public Land – re: Summer 2007 publication. No action taken.
Pittsfield Selectboard Minutes page 4
June 5, 2007
j. Beck Disaster Recovery, Inc. – re: explanation of services. No action taken.
Old Business
a. Rules of Procedure plan – re: proposal. Discussion. This plan was approved and will be signed at the next regular Selectboard meeting.
b. Conflict of Interest plan – re: proposal. Discussion. This plan was approved with minor changes and will be signed at the next regular Selectboard meeting.
c. Traffic Ordinance – re: proposal. Peter said that he reviewed Stockbridge’s ordinance and felt that with a few changes relevant to Pittsfield it could be utilized. The changes would specify the distances between speed limit changes within the village and note the speed limits on the town roads. Discussion. Trooper Boynton was included in the discussion regarding how the Town could obtain more funds from the tickets given out. It was decided to invite Rutland County Sheriff Stephen Benard to the next meeting to explain in more detail how this can be done. Suana said she would contact him.
d. Town-wide meeting – re: June 6th. It was decided that the Board would outline the history of the project to those present and then open it up to discussion. The Building Committee is expected to be in attendance. The meeting is at 7pm at the Town Hall.
e. Rapid Response Plan – re: update. Patty said that she received an email copy and is currently working to complete it. When done, she said she would meet with Emergency Management Coordinator Peter Borden to review it. It would then be sent to TRORC for review and a hard copy sent to the town for approval by the Selectboard. It is hoped that this will be competed for the approval at the next regular Selectboard meeting.
f. Septic issue – re: Vermont Country Inn, LLC status. Nothing has been received in response to the letter sent by Septic Officer Martha Beyersdorf giving a deadline of June 13, 2007 for a permit. Martha said she would contact Attorney M.B. Neisner and ask him how the fine should be levied. In the meantime she will prepare a letter to the parties involved should nothing be received by the June 13th deadline.
g. Septic issue – re: Pitt-Stop status. Nothing has been received in response to the letter sent by Septic Officer Martha Beyersdorf. Suana asked for a copy of the letter and offered to contact Ralph Michael to see what he has found.
New Business
a. Basketball Court – re: repair quote. Peter said he received a quote for the resurfacing of the basketball court in the amount of $3695.00. Discussion. Peter said he would obtain a few more quotes to present to the Board.
Other Business
a. Town Highway – re: culvert inventory grant. George said that the Town has been accepted for the grant and it was hoped that the project would start in a few weeks.
b. Town Highway – re: parking on Tweed River Drive July 4th. It was felt that there was a problem with parking at last year’s event. Cars were parked on both sides of the road and two way traffic was not possible. Emergency vehicles would have had a more difficult time. Discussion. The Secretary was asked to send a letter to Courtney stating that no parking signs should be posted along the roadway and that parking and a shuttle would be available at the Amee farm. Should parking on Tweed River Drive occur, only the side closest to the Farm could be allowed and that enforcement would be provided by the Rutland County Sheriff’s Department.
c. Town Building – re: review suggestions received for June 6th meeting. Emailed suggestions received by the Town Clerk were reviewed. Suana will bring them to tomorrow night’s meeting.
d. Town Property – re: new tractor. Mark said the new tractor arrived.
Pittsfield Selectboard Minutes page 5
June 5, 2007
e. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence and other documents.
The meeting adjourned at 8:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 19, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 19, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 15, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Marsha Hopkins, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
a. May 1, 2007 Regular Meeting
b. May 9, 2007 Special Meeting
Guests and Committee Reports
a. Marsha Hopkins – re: loan request from School Board
Correspondence
a. VTrans – re: Handbook for Local Officials 2007
b. Timberline Events – re: Green Mountain Relay Race June 2nd
c. Town of Victory – re: Education Tax
d. VLCT – re: VLCT News May 2007
e. Resignation – re: Zoning Board of Adjustment
Old Business
a. Mass Mailing – re: Town Office Building
b. Rules of Procedure plan – re: proposal
c. Conflict of Interest plan – re: proposal
d. Listers – re: request for approval to put town-wide reappraisal out for bid
e. Appointment – re: Zoning Board of Adjustment Kris Sperber
New Business
a. Pittsfield Flood Hazard Area Regulations – re: approve/disapprove
b. Developmental By-Law – re: update
c. Andy Weinberg – re: email regarding race to be held on June 9th
d. FEMA – re: Rapid Response Plan
e. Ordinance – re: traffic ordinance
Other Business
a. Septic issue – re: Amee property status
b. Septic issue – re: Pitt-Stop status
c. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:57pm. The Minutes of the May 1, 2007 regular meeting and the May 9, 2007 Special Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Marsha Hopkins – re: loan request from School Board. Marsha asked if the School Board could borrow between $2,000.00 and $10,000.00 from the General Fund to cover an expected shortfall in student tuition invoices. She said it would be the same as last year in that it would be an interest free short-term loan that would be paid back when tax money is available. Discussion. Mark made a motion to approve the loan. Seconded by Peter. The motion was unanimously approved.
Pittsfield Selectboard Minutes page 2
May 15, 2007
Correspondence
a. VTrans – re: Handbook for Local Officials 2007. This will be forwarded to Road Commissioner George Deblon.
b. Timberline Events – re: Green Mountain Relay Race June 2nd. This correspondence provides an update as well as a packet explaining the event, with a map of the route. This will be forwarded to Scott Warren with the Pittsfield First Response.
c. Town of Victory – re: Education Tax. This correspondence includes a letter they have sent to various legislators, etc. explaining their opposition to the school tax and how they feel it is unfair. They would like to solicit help from other towns with an email campaign. Discussion. No action taken.
d. VLCT – re: VLCT News May 2007. No action taken.
e. Resignation – re: Zoning Board of Adjustment. Suana Bicek has tendered her resignation effective May 14, 2007.
Old Business
a. Mass Mailing – re: Town Office Building. The draft, which was prepared by Peter, was reviewed and discussed. Patty felt it could be sent out this Thursday and would be sent to all property owners as well as registered voters of the Town of Pittsfield.
b. Rules of Procedure plan – re: proposal. Discussion. Some revisions were proposed. The Secretary was asked to type it as a draft for the next meeting.
c. Conflict of Interest plan – re: proposal. Discussion. Some revisions were proposed. The Secretary was asked to type it as a draft for the next meeting.
d. Listers – re: request for approval to put town-wide reappraisal out for bid. This was tabled until the next meeting to give Mark a chance to review it.
e. Appointment – re: Zoning Board of Adjustment Kris Sperber. Kris’s term was up at Town Meeting 2007 and was overlooked from the list of appointments made by the Selectboard at their March 13th meeting. The Board approved her appointment for a three-year term and the Secretary was asked to send her a Letter of Appointment.
New Business
a. Pittsfield Flood Hazard Area Regulations – re: approve/disapprove. A public hearing was held on May 9th and forwarded to the Board for action. Suana made a motion to approve the Pittsfield Flood Hazard Area Regulations, which had been updated and approved by the Planning Commission. There was no second to her motion. Peter and Mark both felt that FEMA would probably be making changes in two years and felt the 1988 version was still acceptable. Peter made a motion to leave the regulations as is. Seconded by Mark. The motion passed 2 – 1 in favor of remaining with the 1988 regulations.
b. Developmental By-Law – re: update. The Planning Commission is hoping to hold their first public hearing in July. They have received some feedback from TRORC. They hope to have the new by-law approved by the Selectboard after a second public hearing unless the Selectboard chooses to have it voted by Australian ballot. Discussion. Suana was asked to obtain further information from TRORC regarding the “150-day rule” which would mandate zoning for this period of time.
c. Andy Weinberg – re: email regarding race to be held on June 9th. This email was discussed and the Internet site for the Pittsfield Peaks Ultra Challenge” was reviewed, including the course map. Patty read her email response to the race director requesting further information for the Selectboard, including any plans to race across town highways or any other town land. She said she had not received a response prior to tonight’s meeting. Concerns were expressed regarding safety procedures for use on town highways, traffic control patterns, and safety plans (ex. Emergency services, etc) as well as a Certificate of Insurance from the
Pittsfield Selectboard Minutes page 3
May 15, 2007
organizers. The Secretary was asked to send Mr. Weinberg an email citing their concerns and requesting a reply.
d. FEMA – re: Rapid Response Plan. It was determined that this packet for updating had been sent to the former Selectboard Chair. Patty said that she contacted TRORC and they will email her a copy of the plan for the Board’s review.
e. Ordinance – re: traffic ordinance. Peter will look the examples over and prepare a draft for the Board to review.
Other Business
a. Septic issue – re: Amee property status. Septic Officer Martha Beyersdorf stated that she received a letter from Richard Wilson of R & M Design stating that he had been hired by Joseph DeSena to advise him as to the septic needs and required septic permits needed to relocate the house. He stated that currently the project is moving forward under the umbrella of the existing septic system while he investigates and develops a suitable replacement septic system design. Discussion. Martha said she is working on a letter citing the current septic ordinance for the town of Pittsfield and informing him that the project is in violation of the current ordinance. Copies will be sent to Joseph DeSena, Terry Manley, and ANR Terry Shearer.
b. Septic issue – re: Pitt-Stop status. Martha said there has been no response from Ralph Michael as yet. Discussion. It was decided to wait until June before taking any further action.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing drafts of the proposed plans and other correspondence.
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 5, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 5, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD FLOOD HAZARD AREA REGULATIONS
PUBLIC HEARING
DATE: May 9, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Courtney DeSena
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the last Flood Plain regulations were approved June 21, 1988 and it was recommended that they be updated. The Pittsfield Planning Commission, with the assistance of the Two Rivers-Ottauquechee Regional Planning Commission, prepared the proposal and presented it at a public hearing on January 25, 2007 at which time it was approved and forwarded to the Selectboard for their review and public hearing.
Suana said that the major change was in posting issues (ex. newspaper, public areas in town and at the property the permit pertains to). It was also decided to have base flood elevations remain as before as well as most of the regulations. Peter asked if some provisions are more restrictive. Suana said most were less restrictive. Peter also asked why the 1988 regulations couldn’t be used if the Federal regulations were going to change. Suana replied that Two Rivers provided a guide and recommended updating the Town regulations.
Courtney asked for clarification in signage/posting and what that meant, particularly to any work they have done on their Guest House and River House. Suana explained what was involved in a Conditional Use Permit. She also explained that the work on their two structures fell under the 1988 regulations and not under these.
There were no further questions it was recommended this proposal be addressed and approved at the next regular Selectboard meeting on Tuesday, May 15, 2007.
The meeting adjourned at 7:12pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 15, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 1, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Joseph DeSena, Dennis Kulesza, Martha Beyersdorf
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Joseph DeSena – re: follow-up to letter to volunteer and Pitt-Stop concern
b. Dennis Kulesza – re: proposal for Liberty Hill property
c. Connie Martin – re: town property maintenance issues
Correspondence
a. National Flood Insurance Program – re: Watermark 2007, Number 1
b. VTrans – re: 2008 Enhancements Program Schedule and Process
c. Ultramar – re: request to bid on fuel
d. Gifford Medical Center – re: WRVA Board of Directors resignation
e. VT Agency of Natural Resources – re: Authorization to Discharge Stormwater Runoff for Joe DeSena
f. TRORC – re: Minutes of March 28, 2007 meeting
g. New Century Claims Processing – re: Bankruptcy proceedings
h. VLCT – re: Model Riparian Buffer Ordinance
i. VLCT – re: Edney insurance claim
j. VT Natural Resources Board – re: fax of permit, MOD, exhibit list and certificate of service for Riverside Horse Farm #3W048 (Altered)
k. 100 on 100 – re: request to use Highway Department area for race
l. VLCT – re: change in VLCT PACIF staffing
m. Timberline Events – re: faxed update on this year’s event
n. Gov Office Web Solutions – re: website development
o. VT State Treasurer – re: faxed information about the Municipal Equipment Loan Fund
p. State Senator Kevin Mullin – re: faxed response about IRV and Act 185
q. Resignation – re: Trustee of Roger Clark Memorial Library Kristen Sperber
r. TRORC – re: Final Regional Plan Hearing
Old Business
a. Ordinance – re: traffic ordinance
b. Rules of Procedure plan – re: proposal
c. Conflict of Interest plan – re: proposal
d. Act 185 and Town Clerk – re: concerns
New Business
a. Listers – re: request for approval to put town-wide reappraisal out for bid
Other Business
a. Town-wide meeting – re: follow-up to Bond Issue vote and future plans
Adjourn
Suana called the meeting to order at 5:52pm. The Minutes of the April 17, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 1, 2007
Guests and Committee Reports
a. Joseph DeSena – re: follow-up to letter to volunteer and Pitt-Stop concern. Joe asked if the Board had received his letter asking to be on the Building Committee as he had not received any response. The Board said that they had addressed it at the April 17th meeting but had decided to keep it on file as the vacancy had been filled by Chuck Colton. Joe also asked if there was something he was supposed to do regarding the Pitt-Stop septic. The Board explained that Ralph Michael had been asked to research the status of the existing permit to see if it was in order for all the needs of the property. Septic Officer Martha Beyersdorf said that when that information was obtained, she would respond to the request from Attorneys Corsones & Corsones.
b. Dennis Kulesza – re: proposal for Liberty Hill property. Dennis presented some information to the Board and asked for input from the Board members. He stated that he has begun the Act 250 permitting process to change the use of a portion of his residence located at 1071 Liberty Hill Road. He would like to use the upper level space for a health and nutrition spa. The lower level would remain a two-bedroom residence. He outlined what permits he has applied for and received to date. He asked the Board to complete a Municipal Impact Questionnaire. Discussion. Dennis answered questions the Board posed about his plans and how he decided on them. Suana noted that there might be some changes in zoning in the near future, which could have an impact on his plans. Dennis said that in going ahead, he might find that his plans might not be viable. He is just starting the process. He left the material and a deed with the Board.
c. Connie Martin – re: town property maintenance issues. Connie was not able to attend, but had asked Patty to present her concerns. The basketball court needs something done as there is a lot of cracking of the asphalt and weeds are growing. Discussion. Peter said he would contact some companies for estimates to repair and resurface the court. Patty also said that there is dry rot in the area around the bandstand steps that needs attention. Peter said he would call Carl Oertel about having the repairs done.
Correspondence
a. National Flood Insurance Program – re: Watermark 2007, Number 1. This publication will be forwarded to ZBA member Kristen Sperber.
b. VTrans – re: 2008 Enhancements Program Schedule and Process. This program can be a funding source for transportation-related activities such as new sidewalks, bike paths, historic preservation, environmental mitigation and more. This will be forwarded to Building Committee Chair Henry Hotchkiss for his review.
c. Ultramar – re: request to bid on fuel. This letter introduces them and explains their services. They would like to be put on the Town’s bid list for the upcoming heating season. No action taken.
d. Gifford Medical Center – re: WRVA Board of Directors resignation. This resignation is from Linda Minsinger who is the representative from the hospital. Discussion. The Board members said that they will continue to follow WRVA regarding their financial status and maintain communication with Scott Warren, Pittsfield’s representative to WRVA.
e. VT Agency of Natural Resources – re: Authorization to Discharge Stormwater Runoff for Joe DeSena. The Authorization to Discharge will authorize the discharge of stormwater runoff from the DeSena Expansion located on Tweed River Drive in Pittsfield, Vermont to groundwater in the Tweed River watershed. A copy of the Public Notice was posted at the Town Office starting April 19, 2007 through April 20, 2007.
f. TRORC – re: Minutes of March 28, 2007 meeting. No action taken.
g. New Century Claims Processing – re: Bankruptcy proceedings. This company has no known dealings in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
May 1, 2007
h. VLCT – re: Model Riparian Buffer Ordinance. This pertains to the protection of water quality. Suana said that right now the Planning Commission is too involved in other issues to take this under consideration. Peter indicated he would like to review it and it was given to him. No further action at this time.
i. VLCT – re: Edney insurance claim. This is a copy of VLCT’s response to the Edneys. As it has not been proven that the Town is liable for the vehicle damage no payment will be made. In addition, the Town is covered by the doctrine of Sovereign Immunity and that applies in this case. This will be kept on file at the Town Clerk’s Office.
j. VT Natural Resources Board – re: fax of permit, MOD, exhibit list and certificate of service for Riverside Horse Farm #3W048 (Altered). This document outlines the issues that have been raised regarding the Motion to Alter Conditions 17 and 18 from Land Use Permit #3W0948 and how they have been addressed and resolved. This will be kept on file at the Town Clerk’s Office.
k. 100 on 100 – re: request to use Highway Department area for race. It is expected that the site will be utilized between 3:30PM – 5:30PM Saturday, August 18th. The Board had no objection and asked the Secretary to forward their approval.
l. VLCT – re: change in VLCT PACIF staffing. Underwriting Manager Tina Feeney will be leaving as of May 1st and a search is underway for a replacement. Other staff members will be available for assistance if needed. No action taken.
m. Timberline Events – re: faxed update on this year’s event. The Green Mountain Relay will take place Saturday – Sunday June 2nd and 3rd. A change to the 2nd or 3rd weekend in July is being considered for 2008. No action taken.
n. Gov Office Web Solutions – re: website development. No action taken.
o. VT State Treasurer – re: faxed information about the Municipal Equipment Loan Fund. This fund was created for the purpose of providing loans on favorable terms to municipalities for the purchase of construction, fire, emergency or heavy equipment or vehicles. Single municipalities would be assessed 2% interest and if two or more municipalities jointly purchased equipment, there would be no interest assessed. The Secretary was asked to send copies of this to Road Commissioner George Deblon, Fire Chief Dave Colton, and First Responder Scott Warren.
p. State Senator Kevin Mullin – re: faxed response about IRV and Act 185. This email was in response to an email from Patty to Senators Carris, Maynard, and Mullin, and Representative Haas. In her email she outlined her concerns and expressed her opposition to Act 185 concerning Prebate/Rebate downloads and IRV. Senator Mullin’s response was that he is in total agreement on both issues and would do what he could to change the direction the legislature is headed in. Discussion. No action taken by the Board.
q. Resignation – re: Trustee of Roger Clark Memorial Library Kristen Sperber. The Secretary was asked to send her a letter of appreciation for her service to the Library and the Town.
r. TRORC – re: Final Regional Plan Hearing. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Ordinance – re: traffic ordinance. As Mark was unable to attend tonight’s meeting, this topic will be tabled until the next scheduled meeting.
b. Rules of Procedure plan – re: proposal. (see Old Business “a”)
c. Conflict of Interest plan – re: proposal. (see Old Business “a”)
d. Act 185 and Town Clerk – re: concerns (see Correspondence “p”)
Pittsfield Selectboard Minutes page 4
May 1, 2007
New Business
a. Listers – re: request for approval to put town-wide reappraisal out for bid. Lister Martha Beyersdorf provided copies of the proposal information to the Board members. This will be tabled until the next scheduled meeting.
Other Business
a. Town-wide meeting – re: follow-up to Bond Issue vote and future plans. Discussion. The Selectboard decided to prepare a mailing and hold another meeting on Wednesday, June 6th at 7PM at the Town Hall for the purpose of discussing with attendees the course of action that the Building Committee should undertake. Peter said he would contact Building Committee Chair Henry Hotchkiss and prepare a draft for the next Selectboard meeting.
The meeting adjourned at 7:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 15, 2007at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 15, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 17, 2007
PRESENT: Suana Bicek, Peter Borden, Jr., Henry Hotchkiss
AGENDA: Call to Order
Approve Minutes
a. April 3, 2007 Regular Selectboard Meeting
b. April 10, 2007 Special Informational Meeting
Public Comment
a. Henry Hotchkiss – re: future of Building Committee
Correspondence
a. VLCT – re: VLCT News April 2007
b. VT Dept. of Public Safety – re: FY 2006 Vermont Homeland Security Exercise and Evaluation Grant Program Application Overview
c. Cycle Conservation Club of Vermont – re: introduction to organization
d. Summit/Catamount, LLC – re: introduction to General Contractor services for new Town Office Building
e. U.S. Dept. of the Interior – re: U.S. Fish & Wildlife Service Planning Newsletter and Issues Workbook
f. TRORC – re: Town Overlay Map Sets
g. Town of Stockbridge – re: Traffic Ordinance (see Old Business <b>)
h. Corsones & Corsones – re: Pitt-Stop septic issue
i. Rutland County Sheriff’s Department – re: February and March citation reports
j. VT Agency of Natural Resources – re: Draft Amendment to Amended General Permit 3-9010
k. U.S. Dept. of Agriculture – re: invitation to GMNF Celebration
l. Chuck Colton – re: request to serve on Building Committee (see Public Comment)
m. Signature Press & Blueprinting – re: plans for Town Office Renovation
n. LEPC#12 – re: Minutes and Agenda
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1307 for William, John, and Patricia Black
p. Joseph DeSena – re: request to volunteer
Old Business
a. Town Office Renovation – re: future plans (see Public Comment)
b. Ordinance – re: traffic ordinance
c. Rules of Procedure plan – re: proposal
d. Conflict of Interest plan – re: proposal
e. TRORC – re: project solicitation
New Business
a. Zoning Board of Adjustment – re: legal services
b. Voting – re: political campaigning outside polling places
c. Act 185 update – re: impact on local officials
d. Certificate of Appreciation – re: John and Helen Kennedy
Adjourn
Pittsfield Selectboard Minutes page 2
April 17, 2007
Suana called the meeting to order at 6:00pm. The Minutes of the April 3, 2007 Regular Selectboard meeting and the April 10, 2007 Special Informational Meeting were approved with no corrections or changes.
Public Comment
a. Henry Hotchkiss – re: future of Building Committee. Suana said that she spoke with Selectboard member Mark Begin before he left on vacation as to what should be done regarding the Town Office Building following the defeat of the bond vote. Both she and Mark thought that the playground could be relocated and a new Town Clerk’s Office and vault space could be built on a slab behind the existing building. Water and septic could be tied in with the existing building. Local contractors could be used to help keep costs down and excavation done around the existing building to resolve the water issue. The Historical Society could utilize the basement and the second floor could be permanently closed off and the outside stairway from that floor removed. Peter agreed that this plan was a good idea. It was a small and responsible one. Overall everyone agreed that there was now a new direction and mission for the Building Committee – to stabilize the existing building and focus on a new Town Office. Suggestions were presented to Henry for him to present to the Committee. Henry said he would schedule a meeting in the near future. He said that he had spoken with the members following the vote and everyone agreed to remain on the Committee. Suana read a letter from Chuck Colton expressing his desire to serve on the Building Committee. Discussion. Committee member Joni Pentifallo has been relocated for work and has left the committee, resulting in a vacancy. It was felt that Chuck would be an asset to the current Committee and would work well with the members. The Board appointed Chuck and the Secretary will send him an Appointment Letter. Henry was thanked for his hard work and for attending tonight’s meeting.
Correspondence
a. VLCT – re: VLCT News April 2007. No action taken.
b. VT Dept. of Public Safety – re: FY 2006 Vermont Homeland Security Exercise and Evaluation Grant Program Application Overview. This was given to Peter for his review as Emergency Management Coordinator.
c. Cycle Conservation Club of Vermont – re: introduction to organization. This organization is a membership organization made up of recreational motorcyclists. It is a trail-based family recreation organization. Due to their interest in old and often poorly documented routes, they are extending an invitation to assist in both the documentation and research required by statute on ancient roads. Discussion. The Board asked the Secretary to send them a note indicating that research has started and to give them Sarah Gray’s address and phone number as a contact.
d. Summit/Catamount, LLC – re: introduction to General Contractor services for new Town Office Building. Suana suggested that a file be started in which this and future correspondence could be kept for reference.
e. U.S. Dept. of the Interior – re: U.S. Fish & Wildlife Service Planning Newsletter and Issues Workbook. They are starting work on a comprehensive conservation plan for the Silvio O. Conte National Fish and Wildlife Refuge, and are requesting input from local residents, non-profit environmental and recreational organizations, and community leaders. They are looking for ways that the Refuge can serve the needs of both wildlife and people throughout the Connecticut River watershed. No action taken.
f. TRORC – re: Town Overlay Map Sets. These maps were delivered to the Planning Commission.
g. Town of Stockbridge – re: Traffic Ordinance (see Old Business <b>)
Pittsfield Selectboard Minutes page 3
April 17, 2007
h. Corsones & Corsones – re: Pitt-Stop septic issue. Joe DeSena has a contract to purchase the Pitt-Stop from J.R. Bullock. There is a question as to whether the upstairs apartment and laundromat are properly permitted. The attorneys are requesting the Town’s opinion as to the status of the septic permit. Martha, as Septic Officer, reviewed the permits currently on file at the Town Clerk’s Office with Patty and felt the Board should be consulted before responding. Discussion. The Board felt that Ralph Michael should be contacted and asked to review the permits and make his recommendation. Martha will contact him and provide him with what is currently available.
i. Rutland County Sheriff’s Department – re: February and March citation reports. In February there was one law incident, twenty-two traffic citations and nine traffic warnings. In March there were nineteen traffic citations and seven traffic warnings. These reports will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Draft Amendment to Amended General Permit 3-9010. This pertains to discharges from stormwater runoff. A copy of the Public Notice will be posted at the Town Office starting April 4th through May 7th.
k. U.S. Dept. of Agriculture – re: invitation to GMNF Celebration. This celebration marks 75 years of Stewardship through Partnerships. It will be held on May 19th at Hapgood Pond Recreation Area in Peru at 11:30 and will include stories of the past, partnership recognition, refreshments, and live music.
l. Chuck Colton – re: request to serve on Building Committee (see Public Comment)
m. Signature Press & Blueprinting – re: plans for Town Office Renovation. This will be placed on file for future reference.
n. LEPC#12 – re: Minutes and Agenda. The Minutes of the January 18th meeting and the Agenda for the April 19th meeting were enclosed. No action taken.
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1307 for William, John, and Patricia Black. This project consists of merging two pre-existing lots and constructing one single-family residence on the new 2.88 acre parcel on Cahill Road and is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
p. Joseph DeSena – re: request to volunteer. Discussion. This will be kept on file at the Town Clerk’s Office for future consideration.
Old Business
a. Town Office Renovation – re: future plans (see Public Comment)
b. Ordinance – re: traffic ordinance. Copies of the Stockbridge Traffic Ordinance will be given to each Board member for review for the next meeting.
c. Rules of Procedure plan – re: proposal. Suana said that she is concerned about recent happenings in other Vermont towns and feels that procedural rules should be formalized and adopted annually following Town Meeting. Copies of her proposed plan will be reviewed by the Board members and this will be tabled until the May meeting.
d. Conflict of Interest plan – re: proposal. Suana expressed similar feelings regarding this and as with the Rules of Procedure proposal it will be reviewed and tabled until May.
e. TRORC – re: project solicitation. Discussion. No action taken.
New Business
a. Zoning Board of Adjustment – re: legal services. Suana said that the ZBA has been involved in a three-year discussion with Joe and Courtney DeSena regarding their guesthouse. The State has become involved with enforcement issues regarding a variance. Discussion. The Board felt that Attorney M.B. Neisner should be contacted for his services in representing the Town in this matter.
Pittsfield Selectboard Minutes page 4
April 17, 2007
b. Voting – re: political campaigning outside polling places. Flyers outlining why the bond should be rejected were circulated around Town and some were placed in the lobby of the Town Hall where the voting was taking place. Vermont law does not permit political campaign materials in the vicinity of a polling place. Among the duties of election officials is the monitoring of polling places and it was felt that they should control this type of activity. No action taken.
c. Act 185 update – re: impact on local officials. In a note to the Selectboard Patty expressed her concern regarding State legislation, which is putting more of a burden on Town Clerks, Treasurers, and Listers. She provided an email reviewing legislative updates and their impacts. This will be reviewed and discussed at a future meeting.
d. Certificate of Appreciation – re: John and Helen Kennedy. Suana said that David Hooks had approached her and suggested that John and Helen be recipients of the certificate. They will be moving from Pittsfield soon and he felt that their contributions to the Town and outside organizations should be recognized. The Secretary prepared a Certificate and the Board members signed it.
The meeting adjourned at 7:15pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 1, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 1, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 3, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sandra Begin
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sandra Begin – re: Health Officer concern
Correspondence
a. VLCT – re: Conducting Effective Property Tax Appeals workshop
b. VT Agency of Natural Resources – re: WW-3-1307 John, William, and Patricia Black, merge lots and construct residence on Cahill Road
c. Reis, Urso, & Ewald – re: Riverside Farm noise concern
d. VT Dept. of Forests, Parks & Recreation – re: 2007 Trees for Local Communities grant program
e. TRORC – re: Project Solicitation
Old Business
a. U.S. Census Bureau – re: request for Town representative
b. Bond Hearing – re: update
c. Flood Plain Zoning – re: final updates
d. Ordinance – re: plans for speeding ordinance update
New Business
a. Liquor and Tobacco Licenses – re: renewals
b. Annual Financial Plan – re: town highways
c. Selectboard Institute – re: report by Suana
1. Rules of Procedure
2. Conflict of Interest
3. Municipal Attorney
Other Business
a. Pittsfield Post Office – re: mail delivery concern
Adjourn
Suana called the meeting to order at 6:03pm. The Minutes of the March 27, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sandra Begin – re: Health Officer concern. Sandy said that she had been contacted by the renter of J.R. Bullock’s apartment behind the Pittsfield Academy next to the Clear River Inn. She was informed that there was a mold problem that was not being dealt with by the landlord. She also said that mold was found in a closet at the Pittsfield Academy. Sandy said that she spoke with J.R. and he contacted Tim Pins, who corrected the issue. Sandy’s concern was that there might be similar issues with other rental properties in Pittsfield. She said that she spoke to Janice McCann with the VT Department of Health who suggested the Selectboard compose and adopt a policy regarding a regular inspection of rental properties for various reasons in the Town. Sandy said that these issues could include the proper
Pittsfield Selectboard Minutes page 2
April 3, 2007
installation and function of smoke and carbon monoxide detectors, mold issues, etc. Discussion. The Board felt that they would like to address this at a later date and asked the Secretary to make a note for it to be brought up during the summer.
Correspondence
a. VLCT – re: Conducting Effective Property Tax Appeals workshop. This workshop will be held April 26th in Montpelier and encourages local officials to attend and learn how they can conduct effective property tax grievances and appeals. This information will be available in the Town Clerk’s Office. Deadline for registering is April 19th.
b. VT Agency of Natural Resources – re: WW-3-1307 John, William, and Patricia Black, merge lots and construct residence on Cahill Road. This letter informs the applicant that there is additional information needed to be included with their submittal. This will be kept on file at the Town Clerk’s Office.
c. Reis, Urso, & Ewald – re: Riverside Farm noise concern. This letter is a rebuttal to the recent correspondence from Corsones & Corsones. The Board took no action.
d. VT Dept. of Forests, Parks & Recreation – re: 2007 Trees for Local Communities grant program. This is a cost-share grant, which provides funds to communities for the purpose of developing and implementing local urban and community forestry programs. The Board took no action.
e. TRORC – re: Project Solicitation. Two Rivers is seeking input from Towns regarding new economic development projects that should be listed on the Project Planning List and contained in the Comprehensive Economic Development Strategy document for 2007. Feedback is requested by late April. The Board members were given the copies of the 2006 version of this plan. It was decided to review it and discuss it further at the next meeting.
Old Business
a. U.S. Census Bureau – re: request for Town representative. This topic had been presented at a previous meeting and no action was taken at that time. Patty thought that Don Flynn, who had previously worked with the Census Bureau, might be interested. This correspondence will be forwarded to him for his review.
b. Bond Hearing – re: update. The entire Building Committee plans to attend and Architect Mark McManus has been invited. The concern was expressed that if the bond issue is turned down, that the ADA accessibility and vault space issues would still need to be addressed. Mark Begin asked how much the bond issue would be costing each taxpayer. Patty went over the figures and they came out to be approximately $69.49 per $100,000 of assessment value. There was discussion as to the best way to simplify the financials for presentation at the hearing and Henry Hotchkiss will be meeting with Patty this week to also discuss this topic. Suana said that the Selectboard would plan to introduce Henry and Mark McManus and suggest to the attendees that questions be addressed to the Building Committee.
c. Flood Plain Zoning – re: final updates. The proposed plan needs to be made available for review by people attending the informational meeting. Suana asked Mark and Peter if they had any changes to recommend to the proposed plan. Discussion. The current plan is from 1992 and copies were made available to the Board so that they could review the proposed changes from the Planning Commission. Suana felt strongly that the Planning Commission feels the need to update the plan as so much work is being done in the flood plain at this time.
d. Ordinance – re: plans for speeding ordinance update. Patty said that she contacted Stockbridge Town Clerk Cathy Brown and she will be sending a copy of their ordinance to Pittsfield. Discussion. It was decided to table this until the next meeting. Regarding the speed limit study which was discussed at the last meeting, the Secretary was asked to bring this to the Board’s attention in August.
Pittsfield Selectboard Minutes page 3
April 3, 2007
New Business
a. Liquor and Tobacco Licenses – re: renewals. The following businesses were reviewed, approved, and signed by the Board: the Original General Store and The Pitt-Stop.
b. Annual Financial Plan – re: town highways. Suana said that she met with Tom Roberts. The plan was reviewed the guidelines were met. The Board signed the plan and it will be forwarded to the District Administrator.
c. Selectboard Institute – re: report by Suana. Suana felt the workshop was very informative and brought to light some topics she felt should be considered:
1. Rules of Procedure - She presented copies of the VLCT Model Selectboard Rules of Procedure and asked Mark and Peter to review it. It was thought that a copy for Pittsfield should be approved and filed.
2. Conflict of Interest – re: Suana cited various examples. She thought that a procedure should be approved. She said she would obtain some samples and provide them at the next meeting for consideration.
3. Municipal Attorney - Currently the Town has no contact with an attorney. Suana said that the workshop stressed that each Town should have someone they can consult when the need arises. Attorney M.B. Neisner has been the Town’s consultant over the last few years but no contract with him has been formalized.
Other Business
a. Pittsfield Post Office – re: mail delivery concern. Patty said that Postmaster Alvina Harvey had received a request for mail delivery at the apartment house on the Village Green and wanted to know if the Board had any concern regarding the erection of a mail box/s at that location. Discussion. The Board felt that this would not be a problem but requested that the box/s be placed on the building side of the road.
The meeting adjourned at 6:59pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 17, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 17, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 27, 2007
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon, Chuck Wise
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Chuck Wise – re: Speed Limits and Better Backroads Grants
Correspondence
a. VT Agency of Natural Resources – re: Project Review Sheet for William, John, and Patricia Black on Cahill Road
b. VLCT – re: Update on Health Trust Issues
c. Green Mountain Wireless, LLC – re: broadband internet service
d. VT Dept. of Taxes – re: EFT of Property Tax Adjustment Amounts
e. VT Rural Fire Protection Task Force – re: 2007 Dry Hydrant Grant Program
f. VT Local Roads – re: workshops and programs
g. US Dept. of Commerce – re: promotional workshop
h. Kenlan Schwiebert & Facey, PC – re: Bond for Renovations to Town Offices
i. TRORC – re: Public Hearing Notice
j. VTrans – re: Class 1 and 2 centerline marking
k. VTrans – re: Conceptual Plans for VT Route 100, Bridge 127 repair
l. M.B. Neisner, Jr., PC – re: Auditor’s Inquiry Letter
m. Quin-Town Center for Senior Citizens – re: request for additional funding
n. Corsones & Corsones – re: Riverside Farm Case #3W0948
o. TRORC – re: Minutes of February 28, 2007 meeting
p. VT Local Roads - re: News March 2007
Old Business
a. Flood Plain Zoning - re: set date for public hearing
b. TH #15 - re: update
c. Bond workshop - re: Peter Borden on April 26th
New Business
a. Liquor Licenses - re: renewal
Other Business
a. Insurance Claim - re: status
b. TH #15 - re: review
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the March 13, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 27, 2007
Guests and Committee Reports
a. Chuck Wise – re: Speed Limits and Better Backroads grants. Chuck Wise is the Senior Transportation Planner for TRORC. George said that he had met and spoken to him at Road Foreman workshops and asked him to attend a Selectboard meeting to address concerns regarding speed limits and enforcement and the Better Backroads Grant program. Mr. Wise passed out a handout which outlined his thoughts regarding setting speed limits, goals, challenges, and enforcement. He asked the Board to review the material and with a map, determine which roads should be looked at. His information included State highways as well as local roads. The application for 2007 Vermont Better Backroads Grants Program addresses culvert and bridge inventory and assessment. The application was reviewed and the Board was asked to approve George submitting the application. The deadline is March 30th. The Board unanimously approved the submittal of the application. George was asked to come back to the Board with a proposal for future budgeting of these projects if the grant is approved. Chuck was thanked for coming to the meeting and explaining the programs.
Correspondence
a. VT Agency of Natural Resources – re: Project Review Sheet for William, John, and Patricia Black on Cahill Road. This project is described as merging currently undeveloped lots 75-120 and 75-230 (2.88 acres) and constructing one 3-bedroom single family dwelling, drilled well and septic system. This will be kept on file at the Town Clerk's Office.
b. VLCT – re: Update on Health Trust Issues. The Health Trust Board recently voted to continue to offer members the $50 deductible $5/10/15 co-pay prescription drug plan option. This memo will be kept on file at the Town Clerk's Office.
c. Green Mountain Wireless, LLC – re: broadband internet service. This company will locate one or more transmitters throughout a community to provide broadband coverage to rural areas not serviceable by cable or DSL. No action taken.
d. VT Dept. of Taxes – re: EFT of Property Tax Adjustment Amounts. These payments, which were previously sent directly to taxpayers, will now be sent to the towns via electronic funds transfers. This memo outlines the way this will take place and asks that required banking information be sent to the Tax Department. Patty noted to the Board that this has been taken care of.
e. VT Rural Fire Protection Task Force – re: 2007 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton for his review.
f. VT Local Roads – re: workshops and programs. This packet contains information regarding the Vermont Municipal Highway Association's 2007 Field Day and Expo, Tractor/Mower Operator Safety Training, and a Road Grader Operators Workshop. This will be forwarded to Road Commissioner George Deblon.
g. US Dept. of Commerce – re: promotional workshop. This workshop will address the 2010 Census Local Update of Census Addresses Program. It will be offered in Rutland on April 26th. No action taken.
h. Kenlan Schwiebert & Facey, PC – re: Bond for Renovations to Town Offices. Attorney John Facey is representing the Town in connection with the authorization and subsequent sale to the Vermont Municipal Bond Bank of $850,000.00 in Pittsfield Municipal Bonds for the purpose of renovating the Pittsfield Municipal Office Building. This letter outlines the scope of services, staffing, responsibilities, and fees. The Board agreed to these services and Suana signed on behalf of the Board as Chair.
i. TRORC – re: Public Hearing Notice. Hearing dates will be held throughout April in various locations. The enclosed draft is available for review in the Town Clerk's Office.
j. VTrans – re: Class 1 and 2 centerline marking. There are no Class 1 or 2 paved roads in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
March 27, 2007
k. VTrans – re: Conceptual Plans for VT Route 100, Bridge 127 repair. This bridge is located in the vicinity of Guernsey Brook Road. These plans are for information and will be available for review in the Town Clerk's Office.
l. M.B. Neisner, Jr., PC – re: Auditor’s Inquiry Letter. Attorney Neisner would like his letter to Jeffrey Bradley, CPA, reviewed and approved so that he can send it. Mark made a motion to approve M.B.'s letter to Jeffrey Bradley, CPA, regarding the audit. Seconded by Peter. Unanimously approved
m. Quin-Town Center for Senior Citizens – re: request for additional funding. Discussion. It was decided to send a letter to Quin-Town stating that Pittsfield approved their 2007 budget at Town Meeting and that they can request additional monies which can be reviewed for next year's budget.
n. Corsones & Corsones – re: Riverside Farm Case #3W0948. This letter pertains to the ongoing noise level concerns at the Wedding Barn. No action taken.
o. TRORC – re: Minutes of February 28, 2007 meeting. Suana noted that she is pleased that Jerry Drugonis has been such an active representative for Pittsfield. No action taken.
p. VT Local Roads - re: News March 2007. No action taken.
Old Business
a. Flood Plain Zoning - re: set date for public hearing. It was decided to hold the Public Hearing on Wednesday, May 9, 2007 at 7pm at the Town Hall. Patty will be asked to check on the 30-day notice and if that is correct will place notices in the newspaper as well as post in the usual places in Town.
b. TH #15 - re: update. Attorney M.B. Neisner will send out letters to the property owners and upon receipt will have 30 days notice to respond. No further action at this time.
c. Bond workshop - re: Peter Borden on April 26th. Peter asked for log in information as he will be attending this via computer from his home.
New Business
a. Liquor Licenses - re: renewal. The following businesses were reviewed, approved and signed by the Board: Apollo 8 and the Casa Bella Inn.
Other Business
a. Insurance Claim - re: status. Patty said that Richard Edney came to the office recently and wanted to know what was happening with the claim. Patty said that the Town's insurance agent is handling it and would be contacting him. He asked for a copy of the claim filed by the Town and Patty provided him with a copy.
b. TH #15 - re: review. Suana asked Peter and Mark to explain how this issue came to light and what has been done so far to resolve it.
Pittsfield Selectboard Minutes page 4
March 27, 2007
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 3, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 3, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 13, 2007
PRESENT: Mark Begin, Peter Borden, Jr., Suana Bicek
AGENDA: Call to Order
Selectboard Reorganization
Approve Minutes
a. March 6, 2007 Town Meeting
b. February 20, 2007 Regular Selectboard Meeting
Correspondence
a. TRORC - re: Minutes of January 24, 2007 meeting
b. VT Agency of Human Services – re: Town Service Officer Appointment
c. VLCT - re: Selectboard Institute workshop
d. Better Backroads - re: 2007 Grant Information and Application
e. VLCT - re: VLCT News March 2007
f. Milton CAT - re: change in equipment purchase process
Old Business
a. TH #15 - re: update
b. Flood Plain Zoning - re: review and set hearing date
c. Town Office Building - re: bond and resolution
d. Insurance Claim - re: status of Edney claim against Town
e. Ordinances - re: parking and speeding
New Business
a. Appointments - re: 2007 Town Officials
b. Audit - re: sign off on audit
c. 2006 Grand List - re: sign off
d. Park House - re: request to sell local phone books in Town Office
Other Business
a. Tape Recording Meetings - re: request to discontinue
b. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 5:58pm.
The Board approved the following positions: Suana will assume Chair, Mark with do the weekly Orders, and Peter will be in charge of the Town Buildings.
The Minutes from Town Meeting March 6, 2007 were approved. The Minutes of the Regular Selectboard meeting on February 20, 2007 were approved with no corrections or changes.
Correspondence
a. TRORC - re: Minutes of January 24, 2007 meeting. Pittsfield was represented. No action taken.
b. VT Agency of Human Services – re: Town Service Officer Appointment. Sandra Begin was appointed and the paperwork will be sent to the State. The term of her appointment is from April 15, 2007 through April 14, 2008.
Pittsfield Selectboard Minutes page 2
March 13, 2007
c. VLCT - re: Selectboard Institute workshop. Suana expressed interest in attending this workshop. It will be held Saturday, March 31st in Montpelier and will cover topics of special interest to Selectboard members. Mark and Peter had previous commitments and will not be available to attend.
d. Better Backroads - re: 2007 Grant Information and Application. This information will be forwarded to Road Commissioner George Deblon.
e. VLCT - re: VLCT News March 2007. No action taken.
f. Milton CAT - re: change in equipment purchase process. Previously Milton Cat used a municipal specialist to represent the municipal market. The new method will be for the territory sales representative to represent the municipal market. This notification will be forwarded to Road Commissioner George Deblon.
Old Business
a. TH #15 - re: update. Patty said that Attorney M.B. Neisner has not sent out letters to the property owners yet, but that they would go out this week.
b. Flood Plain Zoning - re: review and set hearing date. Suana said that the new statute from Two Rivers has been reviewed by the Planning Commission, hearings held, and it was approved. At this time it is now in the hands of the Selectboard for their review and a public hearing date set. This was tabled until the next meeting so the members can review the document.
c. Town Office Building - re: bond and resolution. The Building Committee is recommending design Plan A and seeks endorsement by the Selectboard. Henry Hotchkiss, Chair of the Building Committee has contacted Attorney John Facey. A Resolution needs to be signed by the Selectboard and a Warning for a Town vote on a bond not to exceed $850,000.00. Discussion. Patty and the Board reviewed the possible dates for the Informational Meeting and the Town Vote and based on Warning and publication requirements, decided to hold the Informational Meeting on Tuesday, April 10, 2007 and the Australian Ballot vote will be held on Wednesday, April 11, 2007 from 10am - 7pm at the Town Hall. Absentee ballots will be available to those unable to attend. Mark made a motion to approve the Resolution to request a bond vote note not to exceed $850,000.00 and to sign the Warning. Seconded by Suana. The motion passed. The Selectboard signed both the Resolution and the Warning. Patty asked the Board if they would approve a Special Meeting if it becomes necessary should the Attorney state the dates do not meet statutory requirements. The Board agreed. Patty also reported that Henry has been trying to work through the GMEDC to obtain help with writing an accessibility grant. Patty reported that GMEDC was not being very responsive. Henry and Patty researched other organizations to help with the grant writing and have decided that Two Rivers Ottauquechee Regional Planning Commission would be a better resource. The Board agreed to have Henry work with TRORC on the grant writing.
d. Insurance Claim - re: status of Edney claim against Town. Patty said that George completed paperwork and that a claim was filed with the Town's insurance. At this time an agent for the insurance company is handling the claim. No further action at this time.
e. Ordinances - re: parking and speeding. Patty said that Rutland County Sheriff Deputy McDermott has brought to her attention that the existing ordinance does not allow the Town to collect as much of the fine money as it could. The existing ordinance only covers the Town roads and not Route 100. Patty showed the Board some sample ordinances but the Board felt that they would like to see samples more suited to a smaller Town than the ones represented. Patty will contact VLCT, the Town of Stockbridge, and Two Rivers. This issue will be readdressed at a future meeting.
Pittsfield Selectboard Minutes page 3
March 13, 2007
New Business
a. Appointments - re: 2007 Town Officials. The Board approved the following appointments and letters will be sent to each appointee.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sarah Gray Zoning Administrator one year
Sandra Begin Service Officer one year
Patricia Haskins Unemploy. Comp. Coordinator one year
Martha Beyersdorf Septic Officer expires July 1, 2007
Scott Warren WRVA Representative one year
Ray Colton VT. Coalition of Municipalities one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Patricia Fuster Zoning Board of Adjustment two years
Robert Charlebois Zoning Board of Adjustment three years
b. Audit - re: sign off on audit. Patty said that Jeff Bradley, a CPA from Mendon, is completing the audit and a letter needs to be signed by the Board. A letter to the accountant confirming to the best of their knowledge and belief that representations made in the letter was signed by the Selectboard.
c. 2006 Grand List - re: sign off. The Board signed off on the Grand List indicating that no suits were pending against the Grand List. This is kept on file at the Town Clerk's Office with the Grand List Book.
d. Park House - re: request to sell local phone books in Town Office. Nancy Woolley has asked if local phone books published to benefit the Park House could be sold in the Town Clerk's Office. The Board approved her request.
Other Business
a. Tape Recording Meetings - re: request to discontinue. The Secretary asked if taping of the meetings could be discontinued. Discussion. It was approved by the Board to discontinue the recording of the meetings.
b. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing letters of appointment and other correspondence.
Pittsfield Selectboard Minutes page 4
March 13, 2007
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 27, 2007at 6:00pm at the Town Clerk’s Office. Regular meetings will resume for the 1st and 3rd Tuesday times beginning in April.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 27, 2007
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 20, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Ray Colton, Lettie Fifield, Dot Williamson, Sarah Gray, George Deblon, Marsha Hopkins
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads
b. Marsha Hopkins – re: School Directors vacancy
c. Marsha Hopkins – re: State Education budget
d. George Deblon – re: snow storm issues
Correspondence
a. Alliance Solid Waste Management Program – re: Alliance Household Hazardous Waste Collection Events
b. Flood Plain – re: work packets
c. LEPC #12 – re: Agenda and Bylaw change
d. Sen. Bernard Sanders – re: staff support announcement
e. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1035-1 for Alfred Baldwin
f. Don Flynn – re: parking concerns at Original General Store (see New Business (c))
g. VT Forum on Sprawl – re: The Roadside Guide publication
h. Rutland County Sheriff’s Department – re: January citation report
i. VTrans – re: Notice of Change to Town Highway Grant Programs
j. VT Agency of Natural Resources – re: Project Review Sheet for Riverside Farm
k. Rutland County Sheriff’s Department – re: Invoice for Service
l. VLCT – re: Update on Health Trust Issues
m. VT Coalition of Municipalities – re: Position on Education Finance & Property Tax Reform
n. US Census Bureau – re: 2010 Decennial Census Program
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repairs – re: status
c. Meeting with Margaret Torizzo – re: status
d. WRVA – re: discussion
New Business
a. Rutland County Tax – re: change
b. Certificate of Mileage – re: approval
c. Citizen Concern/Complaint – re: parking at the Original General Store
Other Business
a. Richard Garofalo – re: town trash pickup
b. Richard Edney – re: damage to vehicle by Town truck
c. Selectboard Secretary – re: additional pay for meeting
Adjourn
Pittsfield Selectboard Minutes page 2
February 20, 2007
Terry called the meeting to order at 6:08pm. The Minutes of the February 6, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: Ancient Roads. Sarah said that the group has six roads to add to the mileage certificate. She gave the Selectboard a packet noting the roads and their locations. She said that it is the Selectboard’s decision as to whether to add them as Class 4 roads or not. George asked if they had the necessary supporting documentation. The official town highway map was reviewed. The committee would like the Board to consider the roads. Sarah felt that more documentation could be obtained and there are more roads to consider and more work still to do. (see New Business (b))
b. Marsha Hopkins – re: School Directors vacancy. Marsha said that she was upset that the conflict of interest issue was brought to the Selectboard before the School Board could present it. Verna Borden has been asked to resign. This will leave two positions open at Town Meeting. Joyce Stevens has chosen not to run for re-election.
c. Marsha Hopkins – re: State Education budget. Marsha said that school taxes would probably increase by about 30%. At this time Pittsfield is close to entering the penalty phase. She is hoping that a revised budget will help this issue. She was disappointed that the CLA dropped so much since last year. She addressed questions regarding consolidation of schools and school choice/designation.
d. George Deblon – re: snow storm issues. Geoege reported that he caught a tree with the plow when backing up and is attempting to repair the plow. He also said that the International is in for repairs. A part is coming from Maine shortly.
Correspondence
a. Alliance Solid Waste Management Program – re: Alliance Household Hazardous Waste Collection Events. These will take place on Saturday, June 16, 2007 and Saturday, September 8, 2007 from 9am to 1pm at the Bethel/Royalton recycling facility on Waterman Road in Royalton. Accepted hazardous waste for disposal includes: cleaning supplies, pesticides, stains, oil based paints, thinners/strippers, fluorescent lights, motor oil, antifreeze, wet/dry cell batteries, gasoline, oil filters, and auto batteries. Additional information can be obtained by calling 234-9340 or 763-2232.
b. Flood Plain – re: work packets. These are for the Board’s review pertaining to Flood Hazard Area regulations. They then need to recommend any changes and then set up a Hearing before they can be adopted. This will be addressed at a meeting in the near future.
c. LEPC #12 – re: Agenda and Bylaw change. The agenda was for the February 15th meeting. The Bylaw change addresses Meetings and Standard Notice. Sub Section 4.2 states that “Meetings of the LEPC will be held bi-monthly at a regular day and time as the LEPC may select. Meeting locations shall move around the region. At least seven days written notice of the meeting time and location, including a proposed agenda, shall be mailed or emailed to each member at their last known address.” Members will vote on this bylaw amendment at the April 19, 2007 meeting.
d. Sen. Bernard Sanders – re: staff support announcement. Ethan Ready, a current Selectboard member in the Town of Lincoln, will serve as the Senator’s Municipal Government liaison. He will be based in the Burlington office and can be reached by phone and email (802-862-0697 or 800-339-9834 or [email protected].)
e. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1035-1 for Alfred Baldwin. This approved project consists of a one lot subdivision, lifting development restrictions on Lot #2 of 0.9+/- acres to be developed with one single family residence, located on Townsend Brook Road. Regulation requirements and conditions apply and are noted in the permit. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
February 20, 2007
f. Don Flynn – re: parking concerns at Original General Store. Don’s letter registers his concern about a dangerous situation which occurs when delivery trucks and/or customer vehicles are parked in the lane of travel adjacent to the store. (see New Business (c))
g. VT Forum on Sprawl – re: The Roadside Guide publication. This new resource provides “additional concepts and tools to help communities consider road corridors as not only a way to move cars, but also aesthetic resources that integrate villages and downtown with the surrounding landscape.” No action taken.
h. Rutland County Sheriff’s Department – re: January citation report. In January there were four law incidents, twenty-nine traffic citations, and seven traffic warnings issued. This will be kept on file at the Town Clerk’s Office.
i. VTrans – re: Notice of Change to Town Highway Grant Programs. A new “revised” application form has been issued for each program. This will be forwarded to Road Commissioner George Deblon.
j. VT Agency of Natural Resources – re: Project Review Sheet for Riverside Farm. This project is described as “sleigh rides and hiking on Riverside Farm property. No construction of trails will be necessary and the permitted riparian buffer will not be impacted.” This jurisdictional opinion will be kept on file at the Town Clerk’s Office.
k. Rutland County Sheriff’s Department – re: Invoice for Service. This invoice and documentation is for January. This will be kept on file at the Town Clerk’s Office.
l. VLCT – re: Update on Health Trust Issues. Issues addressed in this memo include Diabetic Prescriptions and Supplies, Health Insurance Billing, and Open Enrollment. This will be kept on file at the Town Clerk’s Office.
m. VT Coalition of Municipalities – re: Position on Education Finance & Property Tax Reform. The Board of Directors has unanimously adopted a policy position on education finance and property tax reform. Information can be obtained by calling Board member Dave Lewis locally at 422-3241.
n. US Census Bureau – re: 2010 Decennial Census Program. The 2010 Census Local Update of Census Addresses (LUCA) Program is mandated by the federal government and is looking for participation from the Town. Discussion. No action taken.
Old Business
a. TH #15 – re: status. The final hearing will be Tuesday evening, March 13th at the Town Clerk’s Office.
b. Liberty Hill Road repairs – re: status. Peter said that Patrick Nevers is working on this.
c. Meeting with Margaret Torizzo – re: status. No word yet on a meeting time.
d. WRVA – re: discussion. Terry said that he is waiting for clarification from Jim Hutchinson in Randolph as to what is being done with that town.
New Business
a. Rutland County Tax – re: change. The Rutland County tax rate in the budget is $7,971 and is now $9,005. It was decided to address this increase as a line item at Town Meeting. Peter will present this at the meeting.
b. Certificate of Mileage – re: approval. The Board felt that there was not enough documentation and organization representing the committee’s request to add the roads at this time. The Board asked the Secretary to send a letter to Sarah Gray stating that they appreciate the work that has been done so far, but that they will not forward the request at this time. As no changes were made to the mileage this year, the Board approved and signed the Certificate of Mileage.
Pittsfield Selectboard Minutes page 4
February 20, 2007
c. Citizen Concern/Complaint – re: parking at the Original General Store. Discussion. It was suggested that additional “no parking” signs be added at the store and that the Sheriff be made aware of the concern and asked to issue warnings or tickets to offenders. The problem will also be reassessed in the future to see if it still exists. The Secretary was asked to send letters regarding this matter to the Original General Store and the Rutland County Sheriff’s Department. A letter will also be sent to Don Flynn thanking him for his letter and stating that the Board is attempting to address the situation.
Other Business
a. Richard Garofalo – re: town trash pickup. The residents of 69 Butternut Lane off of Upper Michigan Road are requesting that since this is town road, they would like their trash picked up in front of their driveway instead of placing it at the corner of Butternut and Upper Michigan. Discussion. It was decided to address this situation in the spring and asked the Secretary to send a letter to the property owner.
b. Richard Edney – re: damage to vehicle by Town truck. The complaint pertains to damage to his vehicle, which was left on Tweed River Drive during the snowstorm. He states that the side view mirror was struck and removed by the Town truck during plowing. Discussion. Patty was asked to contact VLCT for their input. This will be discussed at the next meeting.
c. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
The meeting adjourned at 7:42pm. Due to Town Meeting, the next Regular Selectboard meeting is scheduled for Tuesday, March 13, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 13, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 6, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Scott Warren
AGENDA: Call to Order
Approve Minutes
a. January 16, 2007 Regular Meeting
b. January 24, 2007 Special Meeting
Guests and Committee Reports
a. Patty Haskins – re: Town Office odor problem
b. Scott Warren – re: WRVA update
Correspondence
a. Central Vermont Council on Aging – re: thank you
b. Old Maps – re: ancient roads research/overlay map sets
c. VLCT – re: VLCT News February 2007
d. VLCT – re: Wellness Coordinator Workshop
e. WRVA – re: annual fees
f. Rutland County Sheriff’s Department – re: November and December citation reports
g. Reis, Urso & Ewald, LLP – re: Riverside Farm – Motion to Alter Conditions 17 and 18
h. VT Department of Taxes – re: 2007 Annual Report
i. Joseph and Ellen Naser – re: Riverside Farm – Motion to Alter Conditions 17
j. Credit Union of Vermont – re: advertisement
k. VLCT – re: Town Meeting Tune-up: A Workshop for Moderators and Other Local Officials
l. VTrans – re: Town Highway Grant Programs and Annual Financial Plan
m. Gretchen Alexander – re: Flood Hazard Area Regulations Review
n. TRORC – re: Vermont Brownfields Redevelopment Handbook
o. Marlene Grindel – re: possible change in ambulance service
p. Regional Ambulance Service, Inc. – re: coverage for Town of Pittsfield
q. Gretchen Alexander – re: results of review of proposed floodplain regulations
r. TRORC – re: transportation grants
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repairs – re: status
c. Meeting with Margaret Torizzo – re: status
New Business
a. Pittsfield School Board – re: possible vacancy
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the January 16, 2007 Regular and January 24, 2007 Special meetings were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
February 6, 2007
Guests and Committee Reports
a. Patty Haskins – re: Town Office odor problem. Patty said that at this time the problem is not apparent. After speaking with Maureen Alvarez with URS Corp, it was agreed that it would be better to perform the tests when the problem is active. Patty said that they can respond within one day when notified and it would be best to have them test when the office is open so that the situation can be accurately simulated. In reviewing the tests to be performed, Patty said that Maureen felt that the formaldehyde testing should be included. A revised proposal will be forthcoming. Discussion. The Board agreed that the testing should be performed when the office is having problems and agreed that Patty can call them when she feels it is necessary.
b. Scott Warren – re: WRVA update. Scott discussed with the Board the article, which appeared in the newspaper regarding the Town of Randolph and WRVA’s budget. The Board expressed concern about the financial future of WRVA. Terry said he would follow-up with the Randolph Selectboard to see where they stand at this point. It was also felt that a meeting between the Pittsfield Selectboard and the WRVA Board of Directors might be a good idea in the future. Everyone was in agreement that new leadership/management at WRVA seems to be doing as good a job as they can. It was felt though that if WRVA might request another sizeable increase in the future that the Town of Pittsfield might need to look into an alternative ambulance service. For the Town to change to Rutland a town vote would need to be taken and it would be a lengthy process. Scott said he would keep in touch with the Board and Terry will report his findings at the next meeting.
Correspondence
a. Central Vermont Council on Aging – re: thank you. This note was a thank you for sending the 2006 budget approved contribution and for the Town’s support.
b. Old Maps – re: ancient roads research/overlay map sets. This company provides maps, which are useful for old road research. Two websites have more information: www.old-maps.com and www.vtroads.com. This information will be forwarded to Sarah Gray.
c. VLCT – re: VLCT News February 2007. No action taken.
d. VLCT – re: Wellness Coordinator Workshop. This workshop is for VLCT Health Trust Member Towns. The Health Officer also received this notification. No action taken.
e. WRVA – re: annual fees. The Town’s portion is $18,848.00. WRVA will be sending out monthly invoices. This will be kept on file at the Town Clerk’s Office.
f. Rutland County Sheriff’s Department – re: November and December citation reports. No traffic citations or warnings were issued in November. In December there were five law incidents, seventeen traffic citations, and nine warnings issued. These reports will be kept on file at the Town Clerk’s Office.
g. Reis, Urso & Ewald, LLP – re: Riverside Farm – Motion to Alter Conditions 17 and 18. This correspondence includes a Memorandum of Law in Opposition to Motion to Alter filed on behalf of the Highwood Owner’s Association together with a copy of a letter from and resume of James P. Cowan of Resource Systems Group, Inc., an expert in acoustics and noise control retained by the Association. The documentation states why they feel that the Motion to Alter Condition 17 should be denied. This will be kept on file at the Town Clerk’s Office.
h. VT Department of Taxes – re: 2007 Annual Report. This will be kept on file at the Town Clerk’s Office.
i. Joseph and Ellen Naser – re: Riverside Farm – Motion to Alter Conditions 17. This is a copy of the letter sent to Julia Schmitz and the Act 250 Board Members by the Nasers. In it they state that they are in complete agreement with Attorney Frank Urso’s letter representing the Highwood Owner’s Association (see Correspondence (g)). They also support the conclusions drawn by the acoustics and noise control expert. They would also not like the curfew time extended. This letter will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
February 6, 2007
j. Credit Union of Vermont – re: advertisement. No action taken.
k. VLCT – re: Town Meeting Tune-up: A Workshop for Moderators and Other Local Officials. No action taken.
l. VTrans – re: Town Highway Grant Programs and Annual Financial Plan. This packet of material will be forwarded to Road Commissioner George Deblon.
m. Gretchen Alexander – re: Flood Hazard Area Regulations Review. Ms. Alexander is the Floodplain Map Modernization coordinator for the State of Vermont. She has been provided with the most recent draft of Pittsfield regulations, which she is in the process of reviewing for compliance with minimum requirements of the National Flood Insurance Program. She said that she would provide Pittsfield with the results of the review, at which point the Town may move forward with the adoption process. This will be kept on file at the Town Clerk’s Office.
n. TRORC – re: Vermont Brownfields Redevelopment Handbook. This handbook is a guide for communities, developers, and property owners. No action taken.
o. Marlene Grindel – re: possible change in ambulance service. In her email, Marlene expresses her concerns regarding the possible change from WRVA to Rutland Regional. She is not in favor of any change to RRMC. The Board asked the Secretary to send a letter to Marlene thanking her for her letter and advising her that any decision will take some time to make and nothing will occur in the near future.
p. Regional Ambulance Service, Inc. – re: coverage for Town of Pittsfield. The letter answers questions posed to them and outlines what Pittsfield would need to do in order to have coverage provided by Rutland Regional. Discussion. The Board felt that they would like to keep the line of communication open and perhaps meet with them after Town Meeting.
q. Gretchen Alexander – re: results of review of proposed floodplain regulations. Upon review, Ms. Alexander has found the regulations to be compliant with minimum requirements of the NFIP, but has made some suggestions for revision. A review checklist has been provided. The Planning Commission will also review the results and make their own recommendations. This correspondence will be kept on file at the Town Clerk’s Office.
r. TRORC – re: transportation grants. The Federal Highway Administration is soliciting projects for the Transportation, Community, and System Preservation Program. No action taken.
Old Business
a. TH #15 – re: status. Terry said that he spoke with Attorney M.B. Neisner and to date there has been no challenge. Therefore the final hearing will be held on March 13th and if no challenges at that time, the court process will begin.
b. Liberty Hill Road repairs – re: status. Peter said that Patrick Nevers with the State has issued a citation to Swanson Building Corporation for sediment in Guernsey Brook. He also noted that Pat Ross has succeeded Fred Nicholson and now handles our area. Peter said he would contact Pat and try and obtain a copy of the citation.
c. Meeting with Margaret Torizzo – re: status. There is no word yet as to a meeting time/date.
New Business
a. Pittsfield School Board – re: possible vacancy. Peter said that his wife Verna might be leaving the School Board. There appears to be a conflict of opinion as to whether a teacher within the district covered by the School Board can serve as a School Director. The situation is currently under review. Several Town School Boards have a similar issue. The Selectboard will be kept informed.
Pittsfield Selectboard Minutes page 4
February 6, 2007
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 20, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 20, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: January 24,2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Budget
a. Revenues and Receipts - re: review
b. Budget Summary - re: review
c. Town Warning – re: review and sign
Payment of Property Tax Adjustments - re: update
Building Maintenance - re: Town Office mold problem
Wintergreen Recycling - re: update
Adjourn
Terry called the meeting to order at 5:58pm.
Budget
a. Revenues and Receipts - re: review. It was decided to increase the amount budgeted to Bond Counsel Opinion to $2,500.00 based on more information that Patty had received.
b. Budget Summary - re: review. The anticipated municipal tax rate was reviewed. Without Warned Items 7, 8, and 9 approved, the municipal rate would be $.41. With Warned Item 7 - $.44, with Warned Items 7 and 8 - $.45, and with Warned Items 7, 8, and 9 - $.46.
c. Town Warning – re: review and sign. The Selectboard approved the Warning and it was signed.
Payment of Property Tax Adjustments - re: update. Patty said that the Selectboard can determine how this payment will be applied. Patty responded to questions that had been raised at the last meeting. Discussion. It was felt that it was best to apply all the payment to the first installment with any additional money applied to the second installment. Any amount left after application to both installments would be refunded to the taxpayer within as short a time as possible.
Building Maintenance - re: Town Office mold problem. It was decided at the last meeting to involve Health Officer Sandy Begin in this issue. She contacted the State and found that there was no one available to make a site visit. Patty called VLCT and was provided with several sources and found Maureen Alvarez with URS Corp in Rutland. She made a site visit today and provided Patty with a proposal. Patty presented copies to the Board to review. Discussion. It was decided to remove some of the items that were felt to be unnecessary at this time. A decision on action to take would be made upon receipt of the written report. Patty said that she also checked with the insurance policy. The Board approved proceeding with the indoor air quality testing after obtaining a revised proposal.
Wintergreen Recycling - re: update. Patty said she heard from Jon Benson and was told that Benson's would be picking up the recycling at Wintergreen weekly. The reason that property manager David Pezzetti hadn't heard from him was that no phone number was left with Jon when he was called. The Secretary will send a letter to David Pezzetti at TPW Management informing him of the outcome of his concern.
Pittsfield Special Selectboard Minutes page 2
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 6, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 16, 2007
PRESENT: Terry Manley, Mark Begin, Patty Haskins, Sarah Gray, Scott Warren, Kris Sperber
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management
2) Quin-Town Survey
b. Scott Warren – re: WRVA update
Correspondence
a. Joseph Fuster – re: Resignation from Zoning Board of Adjustment
(see New Business (a))
b. VLCT – re: Director Vacancies on the Board of Directors
c. LEPC #12 – re: Minutes of November 16, 2006 meeting and Agenda for January 18, 2007 meeting
d. TRORC – re: Minutes of December 13, 2006 meeting
e. VAST – re: VAST News January 2007
f. GMNF – re: Schedule of Proposed Actions January 1 – March 31, 2007
g. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (sound pressure readings)
h. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (addition to amendment)
i. Rutland County Sheriff’s Department – re: FY2007 contract
j. SVE Engineering – re: information packet
k. VT Agency of Natural Resources – re: Flood Plain issues pertaining to Vermont Venture Equities, LLC (former Country Butcher)
l. VLCT – re: VLCT Legislative Priorities
m. VT Agency of Natural Resources – re: Project Review Sheet for Town Office Building
n. VLCT – re: Municipal Personnel Primer workshop
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1260 for Roberta and Ronald Zampolin
p. VT Agency of Natural Resources – re: Project Review Sheet for Mike Halovatch (former Audrey Amee property)
q. Town of Stockbridge – re: Land Use Permit Fee Schedule
r. VT Department of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements
Old Business
a. TH #15 – re: update
b. Rutland Regional Ambulance – re: coverage for Town
c. Liberty Hill Road repairs – re: update regarding compensation from landowner
d. Zoning Board – re: candidates
e. Wintergreen Recycling Concern – re: status
Pittsfield Selectboard Minutes page 2
January 16, 2007
New Business
a. Appointment – re: Zoning Board
b. Town Office – re: odor
a. Town Audit – re: bid results
b. State of Vermont – re: application of property tax adjustments
Budget
a. Special Meeting – re: finalize budget
b. Warning – re: review
c. Revenue and Receipts – re: review
Adjourn
Terry called the meeting to order at 5:59pm. The Minutes of the January 2, 2007 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management. Sarah said that Margaret Torizo cannot meet with the Selectboard on Tuesday evenings due to a conflict. It was suggested that the Selectboard attend a Monday evening Planning Commission meeting that she would be able to attend. Terry explained that he was going to be away the end of February/beginning of March but would very much like to meet with her. Sarah said she would try and coordinate a meeting time that everyone would be able to attend.
2) Quin-Town Survey. Sarah explained that the results of the survey were
reviewed and the suggestion was made that the Selectboard of each of the member towns meet annually to discuss mutual concerns. Terry and Mark both said that they would be willing to participate in this endeavor.
b. Scott Warren – re: WRVA update. Scott presented the members with a copy of the budget approved by the WRVA Board of Directors. He noted that it was reduced only slightly from the previous proposed budget. Discussion. The Randolph Selectboard has made a verbal request regarding whether the member Towns’ Selectboard would be willing to meet with WRVA’s Board of Directors to discuss the budget concerns. Terry said that he would be willing to meet. Scott will keep the Board informed as things progress. (also see Old Business (b))
Correspondence
a. Joseph Fuster – re: Resignation from Zoning Board of Adjustment. This was accepted. (see New Business (a))
b. VLCT – re: Director Vacancies on the Board of Directors. Two open positions on their Board have occurred as a result of the change in health insurers and the loss of members from the Health Trust. A nomination form accompanies this letter. No action taken.
c. LEPC #12 – re: Minutes of November 16, 2006 meeting and Agenda for January 18, 2007 meeting. No action taken.
d. TRORC – re: Minutes of December 13, 2006 meeting. Pittsfield was represented. No action taken.
e. VAST – re: VAST News January 2007. No action taken.
f. GMNF – re: Schedule of Proposed Actions January 1 – March 31, 2007. Nothing will take place in Pittsfield. No action taken.
Pittsfield Selectboard Minutes page 3
January 16, 2007
g. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (sound pressure readings). Atomic Pro Audio performed this study and the results were submitted. All parties will be allowed until January 19th to submit any final evidence. This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Land Use Permit #3W0948 Riverside Farm (addition to amendment). In a letter to Julia Schmitz, Joseph Desena would like to add one item to the amendment that is in process for the Act 250 permit. He has installed two small Rinnai heaters in the kitchen and one in each of the two bathrooms of the Event Barn. He explains that water for the Groom’s House was routed through the Event Barn by mistake and the lines need to be heated to keep water supplied to the Groom’s House in the winter. This will be kept on file at the Town Clerk’s Office.
i. Rutland County Sheriff’s Department – re: FY2007 contract. The contract covers January 1, 2007 to December 31, 2007. It was reviewed and approved. Terry and Mark signed the contract.
j. SVE Engineering – re: information packet. They are celebrating their 37th year and will be holding an open house on January 25th. No action taken.
k. VT Agency of Natural Resources – re: Flood Plain issues pertaining to Vermont Venture Equities, LLC (former Country Butcher). The Agency requests that issuance of the Act 250 permit be withheld until floodway issues are addressed. This document will be kept on file at the Town Clerk’s Office.
l. VLCT – re: VLCT Legislative Priorities. The enclosed booklet outlines VLCT’s legislative platforms. No action taken.
m. VT Agency of Natural Resources – re: Project Review Sheet for Town Office Building. This project is described as interior and exterior restoration to town office with a 24’ x 20’ addition – the use of the building and the number of employees will remain the same. This will be kept on file at the Town Clerk’s Office.
n. VLCT – re: Municipal Personnel Primer workshop. This workshop will be held at several locations throughout the State.
o. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1260 for Roberta and Ronald Zampolin. This approval will be kept on file at the Town Clerk’s Office.
p. VT Agency of Natural Resources – re: Project Review Sheet for Mike Halovatch (former Audrey Amee property). This project is described as moving the former Amee residence farther away from Route 100. The house and barn will be restored and used as a residence. The existing well will be used for water and the existing septic system will be updated to meet state specifications and village permit requirements. The property consists of 14.18 acres on the west side of Route 100 and 12.3 acres on the east side of Route 100. This will be kept on file at the Town Clerk’s Office.
q. Town of Stockbridge – re: Land Use Permit Fee Schedule. A copy of this will be forwarded to the Planning Commission.
r. VT Department of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements. There are no agreements. No action taken.
Old Business
a. TH #15 – re: update. Terry said he has not spoken with Attorney M.B. Neisner but will try again before the next meeting.
Pittsfield Selectboard Minutes page 4
January 16, 2007
b. Rutland Regional Ambulance – re: coverage for Town. A response from this ambulance service was received and they are willing to accept Pittsfield. Terry said that a proposal will be sent to the Town and meetings will be scheduled. Scott and the Board agreed that a change to Rutland Regional would most likely not occur this year. Transition and its impact with the First Response Squad were also discussed. This will most likely be addressed further in the future.
c. Liberty Hill Road repairs – re: update regarding compensation from landowner. Mark presented an itemization of expenses for the repair of the washout, which occurred on December 2nd. The total came to $1,731.97. It was noted that the property was recently sold. The secretary was asked to send the new owners a letter making them aware of what happened in the past and that if this should happen again, they would be billed by the Town for the repairs.
d. Zoning Board – re: candidates. The Board discussed the candidates. The appointment of two more members for a total of five will be made after Town Meeting.
e. Wintergreen Recycling Concern – re: status. No response was received regarding this matter.
New Business
a. Appointment – re: Zoning Board. The Board approved the appointment of Patricia Fuster to the vacancy on the Zoning Board. A Letter of Appointment will be sent to Pat.
b. Town Office – re: odor. Patty said that she has looked into various air purifiers and the costs. Discussion. It was decided to contact the State and have them come and assess the problem. Patty was asked to contact Health Officer Sandy Begin about this.
c. Town Audit – re: bid results. Patty said that she received two bids. These were reviewed. Terry made a motion to accept the bid offered by Jeff Bradley, CPA of Mendon. Seconded by Mark. The motion was approved.
d. State of Vermont – re: application of property tax adjustments. Patty said that this year the payment will not go to the taxpayer, but instead will be sent to the Town. Several questions were raised regarding this. Patty was asked to obtain more information and report back to the Board.
Budget
a. Special Meeting – re: finalize budget. Patty said that a few figures have not been obtained yet. She would like to meet with the Board early next week. She will let the Board know when she will be ready.
b. Warning – re: review. The Warning was reviewed and the only change was made to Article 9 authorizing $8,600.00 for the purchase of a new mower for the Town.
c. Revenue and Receipts – re: review
General Fund
Interest – increase to $5,000.00
Refuse – Solid Waste Charges – increase to $34,000.00
Other Services – Ambulance – change to $18,848.00
Utilities – Town Office Building – increase to $1,300.00
Other – VT Municipal Employee Retirement System – increase to $1,322.00
Budget Disbursements – Historical Society – increase to $800.00
A request was received from the VT Trails and Greenways Council asking for $30.00. It was decided after review of their information not to include this.
Miscellaneous Expense
CPA Financial Audit – $2,500.00
Bond Counsel Opinion - $1,200.00
Pittsfield Selectboard Minutes page 5
January 16, 2007
Highway Fund
Hired Equipment – Rochester Road Maintenance – increase to $2,200.00
The meeting adjourned at 7:58pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 6, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 6, 2007
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 2, 2007
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Gordon Gray
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management
2) Ancient Roads Grant
3) Check co-signer
Correspondence
a. GMNF – re: Grant Writing Workshops
b. VT Municipal Clerks/Treasurers Association – re: Application Fees
c. VT Dept. of Taxes – re: results of 2006 Equalization Study
d. VT Agency of Agriculture – re: Draft General Permit for Medium Farm Operations
e. VLCT – re: thank you for remaining with VLCT’s health insurance
f. VLCT – re: VLCT News January 2007
g. VT Dept. of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Septic – re: Municipal Delegation update
d. Liberty Hill Road storm damage – re: Road Commissioner update
e. Zoning Board – re: request for additional appointees
New Business
a. Citizen Concern/Complaint – re: recycling pickup at Wintergreen
b. Town Mileage Rate – re: increase
c. VT Bond Bank – re: requirements
d. Selectboard – re: review of Annual Report
Budget
a. Warning
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
c. Cemetery Fund
d. General Fund
Adjourn
Terry called the meeting to order at 5:58pm. The Minutes of the December 19, 2006 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 2, 2007
Guests and Committee Reports
a. Sarah Gray – re: 1) Flood Plain Management. Sarah said that Margaret Torizo with the State would like to meet with the Selectboard and other Town boards to discuss the flood plain management program in response to several instances that have occurred in the last few years with the flood plain. The Board recommended the first meeting in February. Sarah said she would check with Margaret and respond to the Board.
2) Ancient Roads Grant. Sarah said that she received the grant agreement and had signed it.
3) Check co-signer. Sarah asked if Mark would be willing to co-sign checks if needed. She didn’t anticipate any checks made out to her but if so, it had been suggested to her that another person sign the check. Mark agreed.
Correspondence
a. GMNF – re: Grant Writing Workshops. Three grant workshops will be held this spring. This information will be forwarded to Henry Hotchkiss for his review as he is looking into grants for the Building Committee.
b. VT Municipal Clerks/Treasurers Association – re: Application Fees. This email outlines the fees for the town of Westford. Discussion. Patty was asked to see if she could obtain a copy of the fees used by Stockbridge.
c. VT Dept. of Taxes – re: results of 2006 Equalization Study. The results were a bit discouraging. Martha was asked to explain these results. Effective January 1, 2007 the Coefficient of Dispersion (COD) is 22.37% and the Common Level of Appraisal (CLA) is 84.25%. The COD is a measure of the uniformity of appraisal for all properties in the grand list. It measures the average deviation from market value of sold properties from the average townwide level of appraisal. The higher the COD, the greater the disparity in how properties are assessed in that town. The CLA provides a town comparison of the listed value to the estimate of fair market value. Martha said that the Listers have been working with their District Advisor and are planning to send out bid letters to appraisers in preparation for a townwide reappraisal for the 2008 Grand List.
d. VT Agency of Agriculture – re: Draft General Permit for Medium Farm Operations. This notification announces a revision of the Draft General Permit. No action taken by the Board.
e. VLCT – re: thank you for remaining with VLCT’s health insurance. They state that they retained around 92% of their members. This letter also outlines some of the immediate changes that will be noticed by subscribers. A copy of this letter was given to George Deblon who is the only Town employee in the program.
f. VLCT – re: VLCT News January 2007. No action taken.
g. VT Dept. of Taxes – re: Locally Approved Agreements – Expiration of “Prior” Agreements. This memo reviews stabilization agreements and actions Towns need to take at this time. Pittsfield has no such agreements. No action taken by the Board.
Old Business
a. TH #15 – re: update. No new information.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. No new information.
c. Septic – re: Municipal Delegation update. Septic Officer Martha Beyersdorf said that she received a response from Rochester, TRORC, and Phelps Engineering. She presented their views. Discussion. As the majority of the responders felt that a Town our size should not assume these responsibilities unless the Town is willing to hire someone, the Board members decided to let the State assume the duties when the ordinance expires on July 1, 2007.
Pittsfield Selectboard Minutes page 3
January 2, 2007
d. Liberty Hill Road storm damage – re: Road Commissioner update. Mark said he had not had an opportunity to speak with George but would.
e. Zoning Board – re: request for additional appointees. Peter said that he had spoken with two residents regarding the position and they are considering it. Terry said he might have another person. This will be addressed at the next meeting.
New Business
a. Citizen Concern/Complaint – re: recycling pickup at Wintergreen. David Pezzetti with TPW Management, manages the Wintergreen Condos and has stated that he is having a problem with Benson Rubbish Removal in that they have not picked up the recyclable for 3 ½ months. Apparently Jon Benson feels the 55 gallon containers are unsuitable for pickup. The Board asked the Secretary to write Jon Benson a letter explaining the complaint and asking him what can be done to rectify the problem. A copy will be sent to David Pezzetti.
b. Town Mileage Rate – re: increase. The IRS has announced a new business mileage rate for 2007. The increase is to $.485/mile effective January 1, 2007. Peter made a motion to approve the new rate. Seconded by Terry. The motion passed.
c. VT Bond Bank – re: requirements. Patty said that she has sent out nine bid letters to various CPA’s regarding an audit. Her deadline is January 12th and so far she has not received any responses. Most firms are busy this time of year with the April tax season approaching. The Town needs to have an audit done by May 15th and this is proving to be difficult. Patty asked if any of the Selectboard members knew of anyone who might be able to provide this service.
d. Selectboard – re: review of Annual Report. The Board reviewed the report and no changes were made.
Budget
a. Warning. A draft of the Warning was reviewed. Discussion. The Warning will be reviewed again at the next meeting.
b. Highway Fund
Income
Interest – increase to $300.00
Expenses
Wages
Foreman – increase to $38,840.00
Temporary Help – increase to $730.00
Employee Benefits
Medical Insurance – increase to $5.765.00
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
c. Cemetery Fund
Income
Interest – increase to $100.00
Dividends – increase to $500.00
d. General Fund
Income
Ancient Roads Grant – request $980.00 (Total Grant = $2452.00 with 40% to be received in 2007 and 60% in 2008)
Expenses
Other Taxes
Rutland County Tax – increase to $7971.00
Bonds and Insurance
VLCT Insurance Package – increase to $11,439.00
Pittsfield Selectboard Minutes page 4
January 2, 2007
Dues and Contributions
NeighborWorks – request $200.00
Refuse
SW Management/Program Fee – increase to $3540.40
Salaries
Listers – increase to $7,750.00
Budget Disbursements
Reappraisal – request $2,000.00
Board of Listers
Marshall & Swift Licensing Fee (moved from Other Services) – no changes
Ancient Roads Grant – request $1780.80
The meeting adjourned at 6:59. The next Regular Selectboard meeting is scheduled for Tuesday, January 16, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 16, 2007
______________________________________
Terry Manley, Chair
______________________________________
Mark Begin
______________________________________
Peter Borden, Jr.