2008 Selectboard Meeting Minutes
PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: December 16, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Arthur and Barbara Reill
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Arthur and Barbara Reill – re: ANR Jurisdictional Opinion on the VT Country Inn, LLC
Correspondence
a. Benson’s Rubbish Removal, Inc. – re: 2009 Agreement
b. 100 on 100 Relay – re: 2009 race plans
c. VT Agency of Natural Resources – re: Jurisdictional Opinion #3-130, Vermont Country Inn, LLC
d. Robert Charlebois – re: (email) Planning Commission membership
e. Trevor Lashua – re: (email) VLCT – post JFC update on proposed local highway aid cuts
f. TRORC – re: Minutes of October 22, 2008 meeting
g. The Trust for Public Land – re: Land and People Fall/Winter 2008 publication
h. VT District Environmental Commission – re: Project Review Sheet for new kiln at Colton Enterprises, Route 100
i. Rutland Superior Court – re: proposed 2009-2010 Rutland County Budget
Old Business
a. Town Hall – re: lift repair update
New Business
a. Town Buildings – re: VLCT Survey of Town Buildings
b. Stanley Tool – re: business closing
Other Business
a. Ordinance – re: proposal of ordinance pertaining to child safety
Budget
a. General Fund
b. Town Report/Town Meeting Timeline
c. Town Warning
Adjourn
Peter called the meeting to order at 5:58pm. The Minutes of the December 2, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Arthur and Barbara Reill – re: ANR Jurisdictional Opinion on the VT Country Inn, LLC. Art said that as abutting property owners they had received a copy of the document. They presented it to their attorney, Frank Urso, to have him explain what it meant. Art said that his attorney contacted Linda Matteson, District 3 Coordinator. She explained to him that it was just an Opinion and no action was needed. The Inn can continue with their business until an
Pittsfield Select Board Minutes page 2
December 16, 2008
Act 250 Permit is obtained. Attorney Urso suggested to Art that the Town send a letter to the State expressing the Board’s concerns. Peter explained the Select Board’s history with this and that they would like to review this document and discuss it at the next meeting. The Board thanked the Reills for attending and expressing their concerns.
Correspondence
a. Benson’s Rubbish Removal, Inc. – re: 2009 Agreement. The Board reviewed the agreement and noted that there is a significant increase since the last agreement was approved in 2005. The Board asked the Secretary to send a letter to Jon Benson inviting him to attend the next meeting to review the agreement before the Board includes it in the budget.
b. 100 on 100 Relay – re: 2009 race plans. The annual charity relay road race will be held on Saturday, August 15, 2009. The cover letter outlines their goal, what the Town can expect from the race organizers, and how the race can benefit the Town. Enclosed is a map and Town Response Form requesting contact information and whether permission is given for the race to pass through Pittsfield. Peter completed the form and this will be returned.
c. VT Agency of Natural Resources – re: Jurisdictional Opinion #3-130, Vermont Country Inn, LLC. See Guests and Committee Reports (a).
d. Robert Charlebois – re: (email) Planning Commission membership. This correspondence originated with Suana Bicek who explained the current membership and asked the Select Board to consider action so that the Commission can have a quorum when they meet. She requests that the Select Board either appoint two new members or decrease the number of members to 5. At this time she says there are seven members but the Board thought there were six. Discussion. The majority of the terms are up at Town Meeting in March. This matter will be reconsidered after Town Meeting when the Select Board makes their appointments.
e. Trevor Lashua – re: (email) VLCT – post JFC update on proposed local highway aid cuts. This correspondence pertains to the Resolution circulated previously and not signed by the Board. According to Mr. Lashua, the legislative Joint Fiscal Committee deferred any decision on the proposed local highway aid cuts of nearly $3 million until the full legislature convenes in January. No action taken at this time by the Select Board.
f. TRORC – re: Minutes of October 22, 2008 meeting. No action.
g. The Trust for Public Land – re: Land and People Fall/Winter 2008 publication. No action.
h. VT District Environmental Commission – re: Project Review Sheet for new kiln at Colton Enterprises, Route 100. This project is general described as demolishing the two existing kilns and replacing with one new, metal sided kiln. The new kiln will be essentially on the same footprint as the existing kilns, and will be approximately the same size as the two existing. The new kiln will not require any changes to the boiler or other equipment, and will result in no new or different emissions. There will be no change in the operation of the firewood business in what has been previously permitted. This will be kept on file at the Town Clerk’s Office.
i. Rutland Superior Court – re: proposed 2009-2010 Rutland County Budget. See Budget (General Fund).
Old Business
a. Town Hall – re: lift repair update. Jerry said that Patty called Mr. Weber and it was felt that it would not be a problem to have repairs made before the end of the year.
b. Road Commissioner – re: chloride update. Patty said that George would like to check with another supplier before submitting a final figure for budgeting. The information he has received is based on a 3,000-gallon storage tank, which the Town would not own. He would like to look further into that.
Pittsfield Select Board Minutes page 3
December 16, 2008
New Business
a. Town Buildings – re: VLCT Survey of Town Buildings. Of major concerns is a leak in the bell tower, which needs to be fixed right away. In addition, the electrical outlets in the Town Hall are not grounded properly. Discussion. Jerry said he would contact Doug Johnstone and see if he can assess the bell tower’s condition and repair cost. He will also contact Lubek Electrical and have them repair the outlets in question in the Town Hall. Patty stated that if the Band Stand is to be insured, it needs to be added to the policy.
b. Town Buildings – re: Band Stand. Patty said that Connie states the roof shingles need to be replaced. Jerry said he would contact Carl Oertel and have him submit an estimate for budgeting purposes.
c. Stanley Tool – re: business closing. It was learned recently that Stanley Tool will be closing and employees laid off. No date has been given yet. The Board asked the Secretary to send a letter to them stating that the Board understands but regrets their decision. They have been good neighbors with their offers of assistance to the Town over the years. They have been greatly appreciated.
Other Business
a. Ordinance – re: proposal of ordinance pertaining to child safety. Jerry said that Rutland Town has adopted a Child Safety Ordinance to help protect children against predators. It makes certain areas of town off-limits to convicted felons, such as schools, libraries, playgrounds, etc. Discussion. Jerry said he would email suggestions to Peter and Mark for their consideration. This will be addressed at a future meeting.
Budget
a. General Fund
Income
Photo Copies – decrease to $100.00
Expenses
Dues & Contributions
VLCT – increase to $910.00
Quin Town Seniors – increase to $2,281.20
Visiting Nurse Alliance VT/NH – increase to $940.00
VT Center for Independent Living – increase to $150.00
Maintenance
Sandshed – decrease to $500.00
Other Town Buildings – Patty suggested a daytime tour with the Board to review what
needs work; the Board said that they would dismantle the dugouts, which are unsafe. They will remove the shingles and burn the lumber
Utilities – Town Hall
Fuel – increase to $3,750.00
Utilities – Town Office Building
Phone – increase to $1,350.00
Utilities – Garage
Phone – increase to $750.00
Parks & Grounds
Trees & Bedding Plants – decrease to $200.00
Wages – COLA = 5.8%. Patty will prepare the 2009 Wage Guidelines for the Board to
review at the next meeting
Capitol Projects
Recreation Area Upgrades – decrease to $500.00
Pittsfield Select Board Minutes page 4
December 16, 2008
b. Town Report and Town Meeting Timeline. These were handed out and Patty pointed out the significant dates.
c. Town Warning. The Warning for Town Meeting was handed out and reviewed.
The meeting adjourned at 7:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 6, 2009 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 6, 2009
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: December 2, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Henry Hotchkiss, Dick Stevens, Chuck Colton, George Deblon, Chuck Wise
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Henry Hotchkiss, Dick Stevens, and Chuck Colton – re: Building Committee update
b. Chuck Wise – re: Culvert Grant follow-up
c. Chuck Wise – re: Underground Utilities
d. George Deblon – re: chloride usage
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1600, Kathryn Bonin, Andrew and Judith Hawley, 4030 Route 100
b. VT Rural Fire Protection Task Force – re: Dry Hydrant Grant Program news
c. DuBois & King, Inc. – re: Second Congressional Stimulus Package
d. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1528-1, Martin McNamara, Fellows Road
e. Senator Bernie Sanders – re: (email) Town Meetings in Lincoln and Brandon
f. VT Criminal Justice Training Council – re: LE certification of constables
g. DuBois & King, Inc. – re: Integrated Engineering Services
h. VT Trails & Greenways Council – re: budget request
i. The Trust for Public Land – re: Fall/Winter 2008 publication
Old Business
a. Town Hall – re: new water heater update
b. Town Hall – re: lift repair update
c. State Permit status – re: update
New Business
a. Select Board – re: request for pay
Other Business
a. Town Hall – re: offer of ’64 Hobart dishwasher
b. Select Board Secretary – re: additional pay for meeting
Budget
a. Cemetery
b. Highway
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the November 18, 2008 meeting were approved with no corrections or changes.
Pittsfield Select Board Minutes page 2
December 2, 2008
Guests and Committee Reports
a. Henry Hotchkiss, Dick Stevens, and Chuck Colton – re: Building Committee update. Henry Hotchkiss presented an update of what the committee has been doing since they have started meeting again. He said that they are getting architect Mark McManus involved again. He passed out a handout outlining three plans. He pointed out the high priority items included in each plan. Chuck Colton said that the Committee had contacted a company, which suggested an addition to the Town Hall. He said he hoped to have more definitive information soon. Chuck also brought up critical repairs needed to the existing building. He suggested possibly removing the existing carpeting, painting the floor and adding area rugs to address the water, mold and mildew problem. Peter suggested revisiting this after the holidays and invited the Committee to attend. The Building Committee also suggested that the Select Board needed maintenance on the bell tower to avoid further damage.
b. Chuck Wise – re: Culvert Grant follow-up. George introduced Chuck to those present. Chuck works for the Two Rivers Regional Planning Commission. Chuck explained that this was a Better Backroads covered project completed about six weeks ago. At the present time Pittsfield has about 230 culverts. Chuck said that Pittsfield has a well-maintained system. Pittsfield employed the early adoption of plastic culverts and installed them well. The Town still needs to fund the system preventatively. He said that for grant purposes it is best to be in a 90/10 split. At this time Pittsfield is 80/20. To achieve the 90/10 split, the Town needs to do a road survey. Chuck said that a road survey would need to be completed before a grant is applied for. He said he can help George with that at no cost to the Town. He and George explained that there is one culvert on Upper Michigan Road near the intersection of Crossover Road that needs work and could be a candidate for a structure grant. It was agreed that the Town needs to start applying now.
c. Chuck Wise – re: Underground Utilities. Chuck said that this undertaking is quite expensive. Lines need to be encased and at a certain depth and distance from other lines and structures. Each residence would need some change to accommodate underground utilities. The out of pocket expense would be too great for Pittsfield. In addition, antique lighting would be extremely expensive. Peter asked about the availability of other bulbs for the streetlights. Chuck said that the wattage could be lowered. Patty said that the current utility bill for the streetlights is about $200/month. There was no further discussion and the Board thanked Chuck for coming and answering some of the Board’s questions.
d. George Deblon – re: chloride usage. George said that he would like to switch to liquid chloride from the flakes presently used. He explained that the liquid has several advantages: it’s easier to handle, the cost is less and it is longer lasting. He said he had hoped to have figures to present to the Board but the salesman has not sent them yet. He estimated between $5,000 and $7,000 for the initial set up, which would include a holding tank, tank for the truck and the sprayer. He said that all of the neighboring towns currently use the liquid. George also explained that he cannot obtain parts for the current spreader. Chuck added that Better Backroads might have a road stabilization grant, which could be used to help defray the initial costs. In addition the applicator sprayer can be utilized for other purposes too. The Board seemed interested in the proposal but will wait to see what figures George can obtain.
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1600, Kathryn Bonin, Andrew and Judith Hawley, 4030 Route 100. This project consisted of the replacement of a failed wastewater disposal system only for an existing single family residence on an existing 2.3-acre parcel. The permit was approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
Pittsfield Select Board Minutes page 3
December 2, 2008
b. VT Rural Fire Protection Task Force – re: Dry Hydrant Grant Program news. Due to the tight 2009 fiscal year budget, this program’s funding is at risk of being cut. The task force is requesting testimonials and success stories of how an installed dry hydrant helped to save lives and property. Pittsfield does not have any dry hydrants at this time. No action.
c. DuBois & King, Inc. – re: Second Congressional Stimulus Package. This company would like to meet and discuss Pittsfield’ infrastructure needs and assist in defining project opportunities for which planning, design, and preparation of construction/bid documents can be completed within the 120-day period of the approved stimulus package. No action.
d. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1528-1, Martin McNamara, Fellows Road. This project consists of revisions to an existing, previously permitted, 122.6-acre parcel. The permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
e. Senator Bernie Sanders – re: (email) Town Meetings in Lincoln and Brandon. The main topics of the meetings are the economy and other important issues. Lincoln’s will be held on December 6th at 10am followed by Brandon at 12:30. Local Vermont legislators will attend both meetings. No action.
f. VT Criminal Justice Training Council – re: LE certification of constables. A legislative change was made during the last session that now requires all constables who exercise any law enforcement authority become at least part-time certified no later than July 2010. Pittsfield’s constables do not have any enforcement authority and therefore are not required to be certified. No action.
g. DuBois & King, Inc. – re: Integrated Engineering Services. This letter presents an overview of the services they provide. No action.
h. VT Trails & Greenways Council – re: budget request. This organization has been a voice for recreation, trails and conservation throughout the state. They are requesting an appropriation of $30.00 in the 2009 budget. This will be discussed at a future budget meeting.
i. The Trust for Public Land – re: Fall/Winter 2008 publication. No action.
Old Business
a. Town Hall – re: new water heater update. Jerry said that the new water heater and electric switch have been installed. He said that the mixing valve might need some adjustment but that he can do that. He said he still needs CV Oil to come and cap off the gas line. Jerry praised plumber Tim Rhoades and electrician Louis Donnet for their services.
b. Town Hall – re: lift repair update. Jerry said he is still trying to contact someone regarding the repair. Patty said that there is money available in this year’s budget if someone can be found and do the work this year. Jerry said he would let Patty know as soon as he hears from someone.
c. State Permit status – re: update. Peter said that he is still waiting to hear from Terry Shearer and Linda Mattson with the State. This will be addressed at a future meeting.
New Business
a. Select Board – re: request for pay. Patty said that she would put the order in next week’s folder.
Other Business
a. Town Hall – re: offer of ’64 Hobart dishwasher. Patty said that she received a call from the Original General Store offering the dishwasher as a replacement or as spare parts for the one in the Town Hall. Patty said she checked with Susie and some information would be needed on the store’s machine to see if the model numbers, etc are a match and therefore usable as spare parts if needed. Patty asked if the Board would like to pursue this. Discussion. The
Pittsfield Select Board Minutes page 4
December 2, 2008
Board felt that they didn’t want to accept the offer, as there wasn’t really any storage space for it.
b. Select Board Secretary – re: additional pay for meeting. The Secretary made a request for additional pay as she will be sending out letters to the various boards and organizations requesting annual reports, financial records, etc. Patty said she would let Martha know the deadline to include in the letters. The Board approved the increase.
Budget
a. Cemetery
Connie kept the budget the same as last year’s.
It was noted that $100.00 was budgeted for Miscellaneous and $410.00 was spent. Patty said that is was for the re-purchase of unused cemetery lots.
b. Highway
Income
State Aid – increase to $21,000.00
GMNF – increase to $10,900.00
Expenses
Fuel
Diesel – increase to $12,000.00
Lubricants – increase to $500.00
Hired Equipment
Rochester Road Maintenance – increase to $2,200.00
Material
Gravel – George proposed an increase to $20,000.00.
The Board approved $15,000.00.
Sand – George proposed an increase to $25,000.00.
The Board approved $20,000.00.
Garage Supplies – increase to $1,000.00
Repair
Rake – increase to $400.00
Trimmer – increase to $100.00
Pressure Washer – increase to $100.00
Patty will prepare wage figures and the balance of the budget for the next meeting.
Pittsfield Select Board Minutes page 5
December 2, 2008
The meeting adjourned at 7:15pm. The next Regular Select Board meeting is scheduled for Tuesday, December 16, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 16, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 18, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Rutland County Humane Society – re: notice of suspension of accepting cats
b. Lou Lertola – re: Vermont property tax exemption for disabled veterans
c. VLCT – re: (email) raising Interstate weight limits in Vermont
d. MUNINET – re: (email) Town of Searsburg School District
e. CVPS – re: 2008 Vermont Citizenship Report
f. TRORC – re: “Vermont Long Range Transportation Plan” meeting
g. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1619 Gregory Falk, 4121 Route 100
h. UVM Extension – re: 1st Annual Vermont Conference on “Community-Based Approaches to Energy and Climate Change” information
Old Business
a. English, Carroll & Boe, PC – re: Report of Findings, Order and Return Regarding Portions of TH#11 Town of Chittenden
b. VT Downtown Program – re: further information
c. Regional Ambulance Service – re: update
d. First Response Squad – re: inventory and membership update
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering December 13, 2008 Christmas Party at the Amee Farm
Other Business
a. Town Hall – re: elevator repair update
b. Town Hall – re: new water heater
c. Town Office Building – re: front porch repair
Adjourn
Peter called the meeting to order at 6:06pm. The Minutes of the November 5, 2008 meeting were approved with no corrections or changes.
Correspondence
a. Rutland County Humane Society – re: notice of suspension of accepting cats. Due to severe overcrowding and a decline in adoptions, the RCHS shelter has had to suspend accepting both owned and stray cats and kittens until further notice. No action taken.
b. Lou Lertola – re: Vermont property tax exemption for disabled veterans. Cmd Sgt Major Lou Lertola, Retired is a self-appointed representative of all 50% or more disabled veterans who qualify for a property tax exemption in Vermont. The purpose of his letter is to encourage the Selectboard to increase Pittsfield’s property tax exemption from $10,000 to $40,000 for the Town's one qualifying veteran. He also requests that this be put before the voters at Town Meeting. No action taken.
Pittsfield Selectboard Minutes page2
November 18, 2008
c. VLCT – re: (email) raising Interstate weight limits in Vermont. This Resolution calls upon the United States Congress to raise Interstate weight limits in Vermont to mirror those of the states and Canadian provinces surrounding Vermont. Discussion. The Board unanimously approved the Resolution and Peter signed it on behalf of the Selectboard.
d. MUNINET – re: (email) Town of Searsburg School District. This correspondence pertains to a lawsuit filed by the Town of Searsburg against the VT Dept. of Education and a parent residing in Wilmington. The case involves the language and interpretation of 16 VSA Section 1075 regarding the determination of residency of a student for purposes of tuition payments by a town not having a high school. The parents are divorced and live in different towns. An amendment from the law firm is attached and they ask that if the Selectboard is in support that it be forwarded to Pittsfield’s state senators and representatives. No action taken.
e. CVPS – re: 2008 Vermont Citizenship Report. This publication presents information on Business Operations, Environment issues and Community issues.
f. TRORC – re: “Vermont Long Range Transportation Plan” meeting. This meeting is for the purpose of discussing the draft of this plan. The meeting will be held November 20th in Norwich. No action.
g. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1619 Gregory Falk, 4121 Route 100. This project is described as the construction of a 3 bedroom single family house on a previously approved lot. This will be kept on file at the Town Clerk’s Office.
h. UVM Extension – re: 1st Annual Vermont Conference on “Community-Based Approaches to Energy and Climate Change” information. This conference will be held at VTC on December 6th. There will be exhibitors and workshops and other opportunities to learn more about ways to increase energy efficiency and renewable energy for municipal governments, businesses, and residents.
Old Business
a. English, Carroll & Boe, PC – re: Report of Findings, Order and Return Regarding Portions of TH#11 Town of Chittenden. The Board discussed where the road would have any impact on Pittsfield. It was felt that there would be none to the Gallagher's property. The Board members signed the document.
b. VT Downtown Program – re: further information. A representative from TRORC was invited to tonight’s meeting to provide more information. As he was unable to attend, this will be tabled to another meeting.
c. Regional Ambulance Service – re: update. Peter said that he has emailed Jim Finger inviting him to attend a meeting but has received no response. This will be tabled to another meeting.
d. First Response Squad – re: inventory and membership update. Angela Jackson had been asked to provide this information for the Board. It has not been received. This will be tabled to another meeting.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering December 13, 2008 Christmas Party at the Amee Farm. This was approved. The Board will continue to monitor the number of functions they approve in anticipation of the property becoming commercial and in need of required State permits.
Other Business
a. Town Hall – re: elevator repair update. Jerry said he is continuing to try and locate a company who can service the elevator. This will be tabled until a future meeting.
b. Town Hall – re: new water heater. Jerry said that Tim Rhoades is not available right now but that he would continue to try and schedule the replacement of the water heater.
Pittsfield Selectboard Minutes page 3
November 18, 2008
c. Town Office Building – re: front porch repair. Carl Oertel has completed the reshingling of the roof and other repairs to the porch.
The meeting adjourned at 6:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 2, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 2, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 5, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Kris Sperber,
A.J. Ruben
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kris Sperber and A.J. Ruben: re: School Board concern
Correspondence
a. John Bilunas – re: email correction to Minutes
b. VLCT – re: Resolution opposing proposed local highway aid cuts
c. USDA – re: Reauthorization of the Secure Rural School Act
d. VLCT – re: Renewal Rates Update
e. Town of Bethel – re: Approval of the White River Solid Waste Implementation Plan
f. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1619, 4012 Route 100 for Gregory Falk
g. VT Dept. of Environmental Conservation – re: Wastewater & Potable Water Supply Permit WW-3-1619 for Gregory Falk
h. VT Dept. of Environmental Conservation re – application Project ID#WW-3-1620, 119 Cahill Road for Michael Moran
i. VT Dept. of Environmental Conservation re – Wastewater & Potable Water Supply Permit WW-3-1620 for Michael Moran
j. VLCT – re: VLCT News November 2008
k. GWS Technologies – re: introduction to Solar Stik
l. VLCT – re: Election 2008: Water
m. Rutland Economic Development Corporation (REDC) – re: invitation to the 71st Annual Meeting
n. Local Emergency Planning Committee (LEPC #12) – re: Minutes of August 21, 2008 meeting
o. TRORC – re: information on Vermont Online Bridge and Culvert Inventory Tool (VOBCIT)
p. GameTime – re: “Fighting Obesity Through Play Grant” application
q. TRORC – re: October 2008 newsletter
r. TRORC – re: Pittsfield Capital Program grant close-out materials
s. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1528-1, Fellows Road for Martin McNamara
t. Howard Gunter – re: trash collection
Old Business
a. Town Hall – re: dehumidifier
b. Pierce Hall – re: invitation to coffee hour
c. Town Hall – re: water heater
d. Citizen Concern – re: recycling center
e. Town Road – re: status of speed bumps
f. Certificate of Appreciation: - re: review and sign
g. Town Office Building – re: porch roof repair
Pittsfield Selectboard Minutes page 2
November 5, 2008
New Business
a. VT Downtown Program – re: newspaper article regarding funding availability
Other Business
a. Chittenden TH#11 – re: amended proposal
b. Original General Store – re: Wine Cellar opening
Adjourn
Peter called the meeting to order at 6:10pm. The Minutes of the October 21, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kris Sperber and A.J. Ruben: re: School Board concern. Kris and A.J. explained to the Selectboard what the WNSU SPED Assessment to the membership towns was and how the figures were arrived at. Kris went on to say that for 10-20 years the SPED Assessment has been based on those student numbers who actually attended schools within the SU and did not include students who were educated outside of the union. Currently approximately 20% of Pittsfield’s total student number are educated within the union. It was recently discovered that Pittsfield may not have been assessed correctly and that other member towns were paying the difference. They both added that there has been talk about the SU towns trying to collect on previous years’ assessments, however the Superintendent feels it should be from this point in time forward. Whatever the outcome, next year’s school budget will be considerably higher. They plan to pursue communication with the State education department and other agencies as needed. Discussion. Peter asked that the School Board keep the Selectboard in the loop.
Correspondence
a. John Bilunas – re: email correction to Minutes. This email addresses previous correspondence with the Board. His concern was noted and no further action will be taken.
b. VLCT – re: Resolution opposing proposed local highway aid cuts. This follow-up email thanks the 70+/- towns who have adopted and signed the Resolution. Pittsfield has not signed as yet. No action taken.
c. USDA – re: Reauthorization of the Secure Rural School Act. Congress reauthorized the Secure Rural Schools Act (H.R. 1424) and all of the towns, because the formula for calculating the payments was changed, will see an increase if electing to stay with the Secure Rural Schools payments. The other option available is to go back to the 25% Fund. Both options were explained in more detail. Discussion. The Board agreed to stay with the Secure Rural Schools Funding, signed the election form, and it will be sent in before the deadline of November 7th.
d. VLCT – re: Renewal Rates Update. An explanation of what rates may do this year was explained. VLCT hopes to have finalized rates by the Health Trust annual meeting in mid November.
e. Town of Bethel – re: Approval of the White River Solid Waste Implementation Plan. The Alliances’ SWIP was approved by the State on September 25, 2008. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1619, 4012 Route 100 for Gregory Falk. This project consists of the construction of a 3BR SFR on a previously approved lot. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: Wastewater & Potable Water Supply Permit WW-3-1619 for Gregory Falk. This permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
November 5, 2008
h. VT Dept. of Environmental Conservation re – application Project ID#WW-3-1620, 119 Cahill Road for Michael Moran. This project consists of replacing a failed wastewater system. This will be kept on file at the Town Clerk’s Office.
i. VT Dept. of Environmental Conservation re – Wastewater & Potable Water Supply Permit WW-3-1620 for Michael Moran. This permit was approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VLCT – re: VLCT News November 2008. No action.
k. GWS Technologies – re: introduction to Solar Stik. The Solar Stik is a portable power generator that requires only sunlight and/or wind to generate electricity. It can be set up and operating by one person in less than five minutes. More information can be obtained at www.GreenWindSolar.com.
l. VLCT – re: Election 2008: Water. This issue is on Water and is the 5th issue paper in the series. Topics addressed are Water Wars – Vermont Style, Clear Water Act and Vermont Water Quality Standards, Stormwater and Municipal Wastewater Treatment, Wetlands, Riparian Buffers and Erosion Control, Small Hydro, Growth Management and Water Impediments, and VLCT Recommendations.
m. Rutland Economic Development Corporation (REDC) – re: invitation to the 71st Annual Meeting. This meeting was held on November 6th. No action.
n. Local Emergency Planning Committee (LEPC #12) – re: Minutes of August 21, 2008 meeting. No action.
o. TRORC – re: information on Vermont Online Bridge and Culvert Inventory Tool (VOBCIT). This tool is web based and was created to help municipalities better manage local bridge and culvert inventory data. The web page is at http://apps.vtrans.vermont.gov/BridgeAndCulvert.
p. GameTime – re: “Fighting Obesity Through Play Grant” application. This information will be forwarded to Henry Hotchkiss and the Building Committee
q. TRORC – re: October 2008 newsletter. No action.
r. TRORC – re: Pittsfield Capital Program grant closeout materials. This material was reviewed. Discussion. The Board felt that it was their understanding that there would be no cost to the Town. Jerry said he would be willing to contact Two Rivers to clarify the situation.
s. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1528-1, Fellows Road for Martin McNamara. This is an amendment to a previous permit to revise well and replacement leach field as well as an additional house. This will be kept on file at the Town Clerk’s Office.
t. Howard Gunter – re: trash collection. This letter from Howard Gunter, Pastor of the Pittsfield Federated Church wants the Town to recognize Dave, an employee of Benson’s Rubbish Removal, who collects Rev. Gunter’s trash weekly. Rev. Gunter recognizes Dave’s diligence and positive friendly attitude. He feels that this reflects not only on Dave’s character but also speaks to the caliber of vendors representing the town. Discussion. The Board asked Patty to forward this to Jon Benson.
Old Business
a. Town Hall – re: dehumidifier. The dehumidifier has been ordered and will be installed soon.
b. Pierce Hall – re: invitation to coffee hour. Since this is a busy time of the year for most, it was decided to revisit this topic after the holidays.
c. Town Hall – re: water heater. Jerry said he spoke with plumber Tim Rhoades and obtained an estimate of $1,244.00 for a new 40-gallon electric water heater. He said that the gas line would need to be capped off by CV Oil and some electrical work would need to be done. The Board agreed to the project. Jerry will contact Tim Rhoades, Lubek Electric and CV Oil and have the project started.
d. Citizen Concern – re: recycling center. Jerry said he recently spoke with a resident who had asked about recycling and hadn’t heard what decision the Board had made. Peter presented a brief history of the proposal. It was agreed that it would not be a good idea as there would
Pittsfield Selectboard Minutes page 4
November 5, 2008
be no way to monitor who used it and it could also become a general dumping station for trash/garbage. Jerry said he would get back to the resident.
e. Town Road – re: status of speed bumps. Mark said that the company in Barre no longer carries them. George was checking with VTrans but was unable to get any further information at this time.
f. Certificate of Appreciation: - re: review and sign. The Certificate was signed by all the Board members and will be presented at a future date to be announced.
g. Town Office Building – re: porch roof repair. Mark said he spoke with Carl Oertel and the repairs will be made using tarpaper, shingles, and flashing.
New Business
a. VT Downtown Program – re: newspaper article regarding funding availability. Patty read an article that appeared in the Rutland Herald. The VT Downtown Program is part of the Agency of Commerce and Community Development and has about $300,000.00 to award with three application rounds. To be eligible for funding, a municipality has to be designated as having either a downtown or a village center. Municipalities must be able to match the funds received from the grant. Matching funding can include an in-kind match of time worked by Town people. Discussion. Jerry said that the Planning Commission had addressed this in the past. He went on to explain how Two Rivers could help.
Other Business
a. Chittenden TH#11 – re: amended proposal. Jerry said their new proposal is to shorten rather than extend to road so as to avoid impacting the Gallagher property on the Pittsfield end.
b. Original General Store – re: Wine Cellar opening. An article in the Vermont Journal on October 28, 2008 announced the recent opening of a wine cellar for private parties and holiday functions. A concern regarding status of necessary permits had been brought to the Board’s attention. Discussion. It was decided to take no action.
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 18, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 18, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 21, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Valerie Levitan, Susan Barron
AGENDA: Call to Order
Approve Minutes
Peter called the meeting to order at 5:57pm. The Minutes of the October 7, 2008 Regular Meeting and October 11, 2008 Special Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 21, 2008
Guests and Committee Reports
Correspondence
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 5, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: October 11, 2008
PRESENT: Peter Borden, Jr., Mark Begin
AGENDA: Call to Order
Peter called the meeting to order at 8:35am.
Both of these functions which were disapproved at the September 23, 2008 regular meeting are now approved after conversations with State officials regarding the status of septic and Act 250 permits.
Discussion. Peter said that these approvals would be part of the 5-7% commercial functions, which will count towards the annual total, which will then deem the property Commercial. At that time, the Residential septic will need to become Commercial. Peter also said that the State is currently considering an Act 250 determination on the property but their decision is still pending. As of October 7, 2008, the Vermont Country Inn, LLC’s septic is still considered Residential, based on use. The Board will continue to monitor this.
The meeting adjourned at 8:45am. The next Regular Selectboard meeting is scheduled for Tuesday, October 21, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 21, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 7, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Robert Salmeri, Jason Evans, Kim Harris, Joe Desena
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
October 7, 2008
New Business
Peter called the meeting to order at 5:59pm. The Minutes of the September 23, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
October 7, 2008
The meeting adjourned at 7:07pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 21, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 21, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 23, 2008
PRESENT: Peter Borden, Jr., Mark Begin
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VT Off-Highway Vehicle Recreation Association (VORA) – re: introduction to organization and questionnaire
b. VLCT – re: Election 2008 August publication
c. Comcast – re: Business Class communications solutions
d. VTrans – re: (email) FEMA Declaration for the July 21 – August 12 Storms
e. VT Dept. of Tourism – re: (email) Commissioner’s Update September 2008
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1583 for University of Colorado Real Estate Foundation, 380 Forsha Road
g. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services
h. VT Center for Independent Living – re: thank you for budgeted donation
i. VT Agency of Natural Resources – re: Vermont Country Inn, Project#2007-479, follow up to wetlands violations
j. TRORC – re: “Clean Energy Development Fund” municipal grants and “Button-Up Vermont!”
k. Engineering Ventures, Inc. – re: invitation to Open House
l. VT Tennis Court Surfacing – re: information on services
m. Letter of Intent – re: Jerry Drugonis (see Old Business – a)
n. Letter of Intent – re: Mona Colton (see Old Business - a)
o. VLCT – re: Election 2008 September publication
p. VT Agency of Natural Resources – re: Out of the Blue Summer/Fall 2008 newsletter of the Water Quality Division
q. TRORC – re: Minutes of the Annual Meeting June 25, 2008
r. VT Agency of Natural Resources – re: Universal Jurisdiction’s Impact on Town Authority over Water and Wastewater after July 1, 2007 document
s. VT Agency of Natural Resources – re: Vermont County Inn, LLC Construction SW Permit 5448-9020
t. VLCT – re: “2008-2009 Calendar of Training and Events” brochure
u. VLCT – re: “Managing the Municipal Highway System” workshop
v. Rutland County Women’s Network & Shelter – re: Annual Report 2009 and request for next year
w. Dam Engineering Services – re: information on services
x. VT Coalition of Municipalities – re: 12th Annual Coalition Statewide Meeting announcement
y. VT Dept. for Children and Families – re: Child Abuse and Neglect Centralized Reporting
Old Business
a. Selectboard Vacancy – re: fill vacant position.
b. Chittenden TH#11 Road Hearing – re: update
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for wedding, rehearsal dinner and brunch at Riverside Farm on October 10, 11, and 12
Pittsfield Selectboard Minutes page 2
September 23, 2008
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for Killington Ambassadors Party at the Amee Farm on October 25, 2008
e. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for a Writers Conference at the Amee Farm on October 18, 2008
f. Pitt-Stop – re: follow up to letter regarding permit status
New Business
a. Permit for Driveway Construction – re: Joseph Desena, 460 Tweed River Drive
b. Citizen Complaint – re: noise from Riverside Farm on September 6th
c. Citizen Complaint – re: noise from Clear River Tavern on September 7th
d. VT Dept. of Public Service – re: (email) Renewable Energy Funding Available for Towns
Other Business
a. Gary Stumpf – re: question about structure location in Guernsey Hollow
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the September 3, 2008 regular meeting were approved with no corrections or changes.
Correspondence
a. VT Off-Highway Vehicle Recreation Association (VORA) – re: introduction to organization and questionnaire. Discussion. No action taken.
b. VLCT – re: Election 2008 August publication. During the election season, VLCT will be providing information addressing the priority public policy issues. This edition discusses “Issues.”
c. Comcast – re: Business Class communications solutions. Comcast is not available in Pittsfield. No action taken
d. VTrans – re: (email) FEMA Declaration for the July 21 – August 12 Storms. Peter reported no storm damage. No action taken.
e. VT Dept. of Tourism – re: (email) Commissioner’s Update September 2008. This is their newsletter.
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1583 for University of Colorado Real Estate Foundation, 380 Forsha Road. This permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services. This letter was signed by Peter on behalf of the Board and will be returned to the Tax Department.
h. VT Center for Independent Living – re: thank you for budgeted donation. No action taken.
i. VT Agency of Natural Resources – re: Vermont Country Inn, Project#2007-479, follow up to wetland violations. District Wetland Ecologist Mic Metz states in this letter that the work he had requested has been completed and therefore the site is no longer in violation. This letter will be kept on file at the Town Clerk’s Office.
j. TRORC – re: “Clean Energy Development Fund” municipal grants and “Button-Up Vermont!”. “Municipal Technical Assistance” grants are provided by the VT Dept. of Public Service. These grants are designed to help municipalities and others investigate the installation of a variety of renewable energy technologies. In addition, TRORC is hosting two briefing session
Pittsfield Selectboard Minutes page 3
September 23, 2008
about the “Button-Up Vermont!” campaign regarding residential energy saving and weatherization techniques.
k. Engineering Ventures, Inc. – re: invitation to Open House. No action.
l. VT Tennis Court Surfacing – re: information on services. Keep on file for future reference.
m. Letter of Intent – re: Jerry Drugonis (see Old Business)
n. Letter of Intent – re: Mona Colton (see Old Business)
o. VLCT – re: Election 2008 September publication. This issue’s topic is “Education Funding.”
p. VT Agency of Natural Resources – re: Out of the Blue Summer/Fall 2008 newsletter of the Water Quality Division. No action taken.
q. TRORC – re: Minutes of the Annual Meeting June 25, 2008. No action taken.
r. VT Agency of Natural Resources – re: Universal Jurisdiction’s Impact on Town Authority over Water and Wastewater after July 1, 2007 document. This will be kept on file and a copy forwarded to Septic Officer Don Ziegler.
s. VT Agency of Natural Resources – re: Vermont County Inn, LLC Construction SW Permit 5448-9020. This documentation starts with a “Construction General Permit 3-9020 (2006)” and “Authorization of Notice of Intent #5448-9020 Amee Farm” and is dated August 10, 2007. The second item is dated April 18, 2008 and is a “Notice of Violations – Site Name – Amee Farm on Route 100 in Pittsfield, Construction General Permit NOI #5448-9020.” It lists the items in violation. The third document (email) is from Matthew Probasco, Stormwater Management Program, and is a follow-up to the two documents regarding the status of a construction stormwater discharge permit for earth disturbance activity. These documents will be kept on file at the Town Clerk’s Office.
t. VLCT – re: “2008-2009 Calendar of Training and Events” brochure. No action taken.
u. VLCT – re: “Managing the Municipal Highway System” workshop. No action taken.
v. Rutland County Women’s Network & Shelter – re: Annual Report 2009 and request for next year. This letter will be held for Budget Meetings.
w. Dam Engineering Services – re: information on services. No action.
x. VT Coalition of Municipalities – re: 12th Annual Coalition Statewide Meeting announcement. This will be forwarded to Town Representative Ray Colton.
y. VT Dept. for Children and Families – re: Child Abuse and Neglect Centralized Reporting. Posters and flyers included with the letter of explanation of services have been made available.
Old Business
a. Selectboard Vacancy – re: fill vacant position. Peter made a motion to enter into Executive Session at 6:37pm to discuss the candidates. Seconded by Mark. Adjourned at 6:40pm. Jerry Drugonis was selected to fill the term vacated by Suana Bicek. The Secretary will send Jerry a letter informing him of his selection and appraising him of the meeting times, etc.
b. Chittenden TH#11 Road Hearing – re: update. Will be held September 27th in Chittenden. Mark will attend on behalf of the Board. Peter will be unable to attend but would like to prepare a voting proxy for Mark to deliver for him.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for wedding, rehearsal dinner and brunch at Riverside Farm on October 10, 11, and 12. Approved by Board.
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for Killington Ambassadors Party at the Amee Farm on October 25, 2008. Disapproved by Board pending septic and stormwater compliance with State of Vermont.
e. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for a Writers Conference at the Amee Farm on October 18, 2008.
Pittsfield Selectboard Minutes page 4
September 23, 2008
Disapproved by the Board pending septic and stormwater compliance with the State of Vermont.
f. Pitt-Stop – re: follow up to letter regarding permit status. Terry Shearer from the VT ANR Springfield office explained to Patty that the Pitt-Stop comes under the “Clean Slate Act” with work done prior to January 1, 2007 and is therefore exempt.
New Business
a. Permit for Driveway Construction – re: Joseph Desena, 460 Tweed River Drive. This permit has been reviewed by Road Commissioner George Deblon and is approved by the Selectboard. This will be kept on file at the Town Clerk’s Office.
b. Citizen Complaint – re: noise from Riverside Farm on September 6th. A resident complained of loud guitar music until 4am and at 4:30am the Barn was still lit up, with cars parked and people milling around. Discussion. This is in violation of the permit approved by the Board to curtail functions at 10pm. The Secretary was asked to send a letter to Riverside Farm.
c. Citizen Complaint – re: noise from Clear River Tavern on September 7th. This email from a resident initially complained of noise until after 2am. The noise was confirmed with a drive to the business. The complaint was later withdrawn and the resident states they will contact the State Police in the future about noise issues. The Secretary will send a letter to the Clear River Tavern and the Board will contact the owner personally to discuss this.
d. VT Dept. of Public Service – re: (email) Renewable Energy Funding Available for Towns. This information was forwarded to Henry Hotchkiss and has been submitted due to deadline. No action needed from the Board.
Other Business
a. Gary Stumpf – re: question about structure location in Guernsey Hollow. Mark explained that Gary would like to relocate his barn/garage he advised Gary to contact Zoning Administrator Sarah Gray and have her check out the site. Sarah determined that the proposed location is in the floodplain. It was recommended to Gary that he obtain a written explanation from Sarah and if he wishes to pursue it, should bring it to the Zoning Board of Adjustment and after that, the State.
The meeting adjourned at 6:50pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 7, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 7, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 3, 2008
PRESENT: Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11
b. Castleton State College – re: presentation by Fair Point Communications
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009
d. Historic Vermont – re: Vermont Downtown Program
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change
f. Wendy Wilton – re: State budget shortfall
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference
h. VLCT – re: Election 2008: Issues
i. VLCT – re: Candidate Forum Tool Kit
j. Pierce Hall Community Center – re: invitation to celebration
k. VT Dept. of Taxes – re: Killington Local Options Tax
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops
q. Town of Chittenden – re: directions to road hearing
r. VLCT – re: 2008 Town Fair
s. VLCT – re: VLCT News August/September 2008
t. TRORC – re: FY09 Annual Dues
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy
Pittsfield Selectboard Minutes pg2
September 3, 2008
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 - University of Colorado Real Estate Foundation, 380 Forsha Road
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem
b. Town Hall – re: purchase of replacement dehumidifier
New Business
a. Citizen Complaint – re: fireworks at ball field
b. Citizen Complaint – re: speed control on Lower Michigan Road
c. Town Office Building – re: Chem Dry carpets
d. VT Country Inn, LLC – re: wetland violations update
e. VT Venture Equities LLC – re: septic status update
f. Elections – re: phone line for election on 9/09/08
g. Resignation – re: Suana Bicek from Selectboard
h. Selectboard – re: reorganization
Other Business
a. Reappraisal – re: update
Adjourn
Mark called the meeting to order at 5:53pm. The Minutes of the August 5, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11. This is a copy of the Notice which will be placed in the Rutland Herald on September 17th. No action needed.
b. Castleton State College – re: presentation by Fair Point Communications. This program will be held on September 10. Fair Point has expressed an interest in working with leaders of the community in advancing economic development in the area. A copy of the agenda is enclosed.
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009. This year’s race was very successful with 49 teams/548 runners and $11,730.00 was raised and distributed to local Vermont non-profit organizations. Next year’s event is scheduled for June 20, 2009. A postcard is enclosed for the Board’s approval. It will be mailed back.
d. Historic Vermont – re: Vermont Downtown Program. This program is celebrating its 10th anniversary and workshops will be held on October 14, 2008.
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change. This email announces this conference which will take place on December 6, 2008 at VTC in Randolph.
f. Wendy Wilton – re: State budget shortfall. Recent news has announced that the FY10 budget will be short $30 million or so. This email requests that local Selectboard assume leadership roles in proposing public hearings and votes regarding unfunded mandates and how they should be handled by the State.
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference. This conference will be held on November 6, 2008 in Fairlee.
Pittsfield Selectboard Minutes pg3
September 3, 2008
h. VLCT – re: Election 2008: Issues. This email newsletter is the first of several which will be sent out providing information on different topics. This first paper addresses Vermont transportation issues.
i. VLCT – re: Candidate Forum Tool Kit. This material is to be used in conjunction with the Election 2008 Issue Paper series (see “h”).
j. Pierce Hall Community Center – re: invitation to celebration. This group has completed Phase II of their renovation. A celebration will be held on 9/13.
k. VT Dept. of Taxes – re: Killington Local Options Tax. This letter outlines how this tax may affect your business. No action taken.
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status. Joe said that he contacted Rich Wilson over a year ago to look over the situation and is awaiting a design to give to his contractor. This will be kept on file.
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials. Various brochures are included in this packet of information.
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program. This packet of material will be forwarded to Road Commissioner George Deblon.
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop. This workshop will be held at various locations through the State this month.
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops. These workshops will be held at various locations in September and October. This information will be forwarded to Building Committee member Henry Hotchkiss.
q. Town of Chittenden – re: directions to road hearing. This meeting will be held on Saturday, September 27. Mark and Peter took copies of the driving directions to the location.
r. VLCT – re: 2008 Town Fair program booklet.
s. VLCT – re: VLCT News August/September 2008.
t. TRORC – re: FY09 Annual Dues. This letter thanks the Town for its check and for its continued support.
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs. This information will be forwarded to Building Committee member Henry Hotchkiss.
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop. This workshop will be held at various locations in the State. It will explain the relationship between fair housing law and land use regulations.
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store. On July 25, 2008 the State of Vermont Wastewater Supply Division issued this notice for failing to monitor and report total coliform for the second quarter 2008. This has been resolved and the Division has returned the system to compliance. This will be kept on file at the Town Clerk’s Office.
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing. These Minutes will be kept on file at the Town Clerk’s Office.
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire. This will be kept for review at the next meeting.
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting. No action taken.
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont. Email update regarding Verizon’s purchase of Unicel and its subsequent spinoff to AT&T Mobility. Further telecom news can be obtained at www.telecomvt.org/news.php.
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development. This is a draft indirect discharge permit which the DEC proposes to issue to Highwood Development for the discharge of treated domestic sewage from a subsurface disposal system in Pittsfield and Stockbridge to the groundwater and indirectly into the Tweed River. This is a permit renewal. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes pg4
September 3, 2008
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road. This permit authorizes the permittees to construct and maintain approximately 3500’ of overhead, single-phase electrical distribution and telephone lines along a private drive serving the Martin McNamara property off Fellows Road. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy. This publication will be kept on file at the Town Clerk’s Office.
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair.
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 received - University of Colorado Real Estate Foundation, 380 Forsha Road. This application is for a single family 3-bedroom home on 3.8 acres. This will be kept on file at the Town Clerk’s Office
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem. Mark and Peter will set a date to meet and deal with this.
b. Town Hall – re: purchase of replacement dehumidifier. Peter said that he has not been able to find any to purchase due to the recent flooding. He said that when they become available again, he will purchase one and have it installed.
New Business
a. Citizen Complaint – re: fireworks at ball field. Rocket launders, two large unfired fireworks and a lighter were found at the Stanley ball field on August 7th. The citizen’s concern was noted and Mark said that the ball field will no longer be used at this time.
b. Citizen Complaint – re: speed control on Lower Michigan Road. This concern was discussed. It was decided to notify the Rutland County Sheriff and have him increase patrols in that area.
The Secretary will send a letter.
c. Town Office Building – re: Chem Dry carpets. Patty would like the carpets cleaned and also treated for mold, etc. This was approved by the Board.
d. VT Country Inn, LLC – re: wetland violations update. Patty received a call from Michael Mets from the VT Wetlands Office stating that the violations have been fixed and he will be sending the owners a letter to this effect with a copy to the Town.
e. VT Venture Equities LLC – re: septic status update. State Permit Specialist Sandra Conant contacted Patty and said that she has issued a revised permit (#WW-3-0555-1R1). It notes a change of use for an exercise facility, reduced the number of employees to two, a 2-bedroom apartment, and no design flow increase. This closes the issue with this property.
f. Elections – re: phone line for election on September 9th. Peter said he will run the phone line for this election.
g. Resignation – re: Suana Bicek from Selectboard. With regret Mark and Peter accepted Suana’s resignation effective September 1, 2008. The Secretary will prepare a Notice of Vacancy and it will
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
UNAPPROVED
DATE: September 3, 2008
PRESENT: Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11
b. Castleton State College – re: presentation by Fair Point Communications
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009
d. Historic Vermont – re: Vermont Downtown Program
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change
f. Wendy Wilton – re: State budget shortfall
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference
h. VLCT – re: Election 2008: Issues
i. VLCT – re: Candidate Forum Tool Kit
j. Pierce Hall Community Center – re: invitation to celebration
k. VT Dept. of Taxes – re: Killington Local Options Tax
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops
q. Town of Chittenden – re: directions to road hearing
r. VLCT – re: 2008 Town Fair
s. VLCT – re: VLCT News August/September 2008
t. TRORC – re: FY09 Annual Dues
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy
Pittsfield Selectboard Minutes pg2
September 3, 2008
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 - University of Colorado Real Estate Foundation, 380 Forsha Road
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem
b. Town Hall – re: purchase of replacement dehumidifier
New Business
a. Citizen Complaint – re: fireworks at ball field
b. Citizen Complaint – re: speed control on Lower Michigan Road
c. Town Office Building – re: Chem Dry carpets
d. VT Country Inn, LLC – re: wetland violations update
e. VT Venture Equities LLC – re: septic status update
f. Elections – re: phone line for election on 9/09/08
g. Resignation – re: Suana Bicek from Selectboard
h. Selectboard – re: reorganization
Other Business
a. Reappraisal – re: update
Adjourn
Mark called the meeting to order at 5:53pm. The Minutes of the August 5, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11. This is a copy of the Notice which will be placed in the Rutland Herald on September 17th. No action needed.
b. Castleton State College – re: presentation by Fair Point Communications. This program will be held on September 10. Fair Point has expressed an interest in working with leaders of the community in advancing economic development in the area. A copy of the agenda is enclosed.
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009. This year’s race was very successful with 49 teams/548 runners and $11,730.00 was raised and distributed to local Vermont non-profit organizations. Next year’s event is scheduled for June 20, 2009. A postcard is enclosed for the Board’s approval. It will be mailed back.
d. Historic Vermont – re: Vermont Downtown Program. This program is celebrating its 10th anniversary and workshops will be held on October 14, 2008.
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change. This email announces this conference which will take place on December 6, 2008 at VTC in Randolph.
f. Wendy Wilton – re: State budget shortfall. Recent news has announced that the FY10 budget will be short $30 million or so. This email requests that local Selectboard assume leadership roles in proposing public hearings and votes regarding unfunded mandates and how they should be handled by the State.
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference. This conference will be held on November 6, 2008 in Fairlee.
Pittsfield Selectboard Minutes pg3
September 3, 2008
h. VLCT – re: Election 2008: Issues. This email newsletter is the first of several which will be sent out providing information on different topics. This first paper addresses Vermont transportation issues.
i. VLCT – re: Candidate Forum Tool Kit. This material is to be used in conjunction with the Election 2008 Issue Paper series (see “h”).
j. Pierce Hall Community Center – re: invitation to celebration. This group has completed Phase II of their renovation. A celebration will be held on 9/13.
k. VT Dept. of Taxes – re: Killington Local Options Tax. This letter outlines how this tax may affect your business. No action taken.
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status. Joe said that he contacted Rich Wilson over a year ago to look over the situation and is awaiting a design to give to his contractor. This will be kept on file.
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials. Various brochures are included in this packet of information.
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program. This packet of material will be forwarded to Road Commissioner George Deblon.
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop. This workshop will be held at various locations through the State this month.
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops. These workshops will be held at various locations in September and October. This information will be forwarded to Building Committee member Henry Hotchkiss.
q. Town of Chittenden – re: directions to road hearing. This meeting will be held on Saturday, September 27. Mark and Peter took copies of the driving directions to the location.
r. VLCT – re: 2008 Town Fair program booklet.
s. VLCT – re: VLCT News August/September 2008.
t. TRORC – re: FY09 Annual Dues. This letter thanks the Town for its check and for its continued support.
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs. This information will be forwarded to Building Committee member Henry Hotchkiss.
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop. This workshop will be held at various locations in the State. It will explain the relationship between fair housing law and land use regulations.
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store. On July 25, 2008 the State of Vermont Wastewater Supply Division issued this notice for failing to monitor and report total coliform for the second quarter 2008. This has been resolved and the Division has returned the system to compliance. This will be kept on file at the Town Clerk’s Office.
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing. These Minutes will be kept on file at the Town Clerk’s Office.
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire. This will be kept for review at the next meeting.
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting. No action taken.
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont. Email update regarding Verizon’s purchase of Unicel and its subsequent spinoff to AT&T Mobility. Further telecom news can be obtained at www.telecomvt.org/news.php.
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development. This is a draft indirect discharge permit which the DEC proposes to issue to Highwood Development for the discharge of treated domestic sewage from a subsurface disposal system in Pittsfield and Stockbridge to the groundwater and indirectly into the Tweed River. This is a permit renewal. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes pg4
September 3, 2008
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road. This permit authorizes the permittees to construct and maintain approximately 3500’ of overhead, single-phase electrical distribution and telephone lines along a private drive serving the Martin McNamara property off Fellows Road. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy. This publication will be kept on file at the Town Clerk’s Office.
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair.
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 received - University of Colorado Real Estate Foundation, 380 Forsha Road. This application is for a single family 3-bedroom home on 3.8 acres. This will be kept on file at the Town Clerk’s Office
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem. Mark and Peter will set a date to meet and deal with this.
b. Town Hall – re: purchase of replacement dehumidifier. Peter said that he has not been able to find any to purchase due to the recent flooding. He said that when they become available again, he will purchase one and have it installed.
New Business
a. Citizen Complaint – re: fireworks at ball field. Rocket launders, two large unfired fireworks and a lighter were found at the Stanley ball field on August 7th. The citizen’s concern was noted and Mark said that the ball field will no longer be used at this time.
b. Citizen Complaint – re: speed control on Lower Michigan Road. This concern was discussed. It was decided to notify the Rutland County Sheriff and have him increase patrols in that area.
The Secretary will send a letter.
c. Town Office Building – re: Chem Dry carpets. Patty would like the carpets cleaned and also treated for mold, etc. This was approved by the Board.
d. VT Country Inn, LLC – re: wetland violations update. Patty received a call from Michael Mets from the VT Wetlands Office stating that the violations have been fixed and he will be sending the owners a letter to this effect with a copy to the Town.
e. VT Venture Equities LLC – re: septic status update. State Permit Specialist Sandra Conant contacted Patty and said that she has issued a revised permit (#WW-3-0555-1R1). It notes a change of use for an exercise facility, reduced the number of employees to two, a 2-bedroom apartment, and no design flow increase. This closes the issue with this property.
f. Elections – re: phone line for election on September 9th. Peter said he will run the phone line for this election.
g. Resignation – re: Suana Bicek from Selectboard. With regret Mark and Peter accepted Suana’s resignation effective September 1, 2008. The Secretary will prepare a N
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 1, 2008
PRESENT: Suana Bicek, Mark Begin, Patty Haskins
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VT Local Roads – re: workshops
b. VLCT – re: Joint purchasing of road salt
c. VT Local Roads – re: News publication
d. VT Local Roads – re: Vermont Directory of Municipal Officials June 2008
e. Fair Point Communications – re: calling cards
f. Town of Bethel – re: Solid Waste Implementation Plan (see New Business – a)
g. VT Center for Independent Living – re: Annual Report FY ’07
Old Business
a. Flood Plain Ordinance – re: set date for Hearing
b. Town Road/Highway – re: speed bumps and dips update
c. Citizen Concern – re: old permits and Act 250
New Business
a. Town of Bethel – re: Solid Waste Implementation Plan
b. Citizen Concern/Complaint – re: parked cars on Upper Michigan Road near Route 100
c. 2008 Tax Rate – re: setting the tax rate
Adjourn
Suana called the meeting to order at 6:01pm. The Minutes of the June 17, 2008 meeting were approved with no corrections or changes.
Correspondence
a. VT Local Roads – re: workshops. Brochures outlining two workshops (Fish and Aquatic Organism Passage through Culverts – Issues and Solutions and Vermont Online Bridge and Culvert Tool) were included in the mailing. It was thought Road Commissioner George Deblon had also received this mailing, so no action was taken.
b. VLCT – re: Joint purchasing of road salt. No action taken.
c. VT Local Roads – re: News publication. No action taken
d. VT Local Roads – re: Vermont Directory of Municipal Officials June 2008. This will be kept at the Town Clerk’s Office.
e. Fair Point Communications – re: calling cards. It was felt that these were not necessary and instructed Patty to destroy them.
f. Town of Bethel – re: Solid Waste Implementation Plan (see New Business – a)
g. VT Center for Independent Living – re: Annual Report FY ’07. No action taken.
Old Business
a. Flood Plain Ordinance – re: set date for Hearing. It was decided to hold the Hearing on Wednesday, July 30, 2008 at 7PM at the Town Hall. Patty will place the required notices in the paper and post where required.
Pittsfield Selectboard Minutes page 2
July 1, 2008
b. Town Road/Highway – re: speed bumps and dips update. Mark said that the company whose brochure he gave to George is no longer in business. He said that George would contact VTrans to see where they might be available. The dips were discussed in response to a citizen complaint made to the Board on May 20th. It was decided that the depth was sufficient to reduce speed and if vehicles are going slow enough there should not be a problem. No further action would be taken in regards to the dips on the Village Green.
c. Citizen Concern/Complaint – re: old permits and Act 250. This concern was brought to the Board regarding companies not obtaining proper permits. No specific companies were mentioned in the concern. Generally the Board acts when an issue is brought to their attention. Mark said that he would look into this and report to the Board at the August meeting.
New Business
a. Town of Bethel – re: Solid Waste Implementation Plan. Suana explained that Pittsfield must adopt this plan, which is approvable by the State of Vermont before September 12, 2008 or face penalties set forth under State regulations. The Selectboard must hold a minimum of two Public Hearings on the Plan if it is to be adopted. One of the two Hearings can be on Monday, July 21, 2008 at 7PM at the Whitcomb High School cafeteria in Bethel. A quorum of the Selectboard would need to be present. Suana said that she would attend and asked Mark to attend. The Secretary was asked to contact Peter and advise him of this. Discussion. Patty said she would contact Del Cloud to see if notices need to be put in the paper. It was decided to hold the second Hearing on July 30th along with the Flood Plain Ordinance Hearing. In the event that Patty is unable to contact Del Cloud and July 30th isn’t possible, then the August 5th Selectboard Meeting will host the Hearing.
b. Citizen Concern/Complaint – re: parked cars on Upper Michigan Road near Route 100. Suana said that a local resident complained of cars parked on both sides of Upper Michigan Road between Route 100 and Sackrider’s driveway while the operators were in the Original General Store. No parking is permitted on Town roads and it certainly poses a safety issue for vehicles exiting or entering the road as well as emergency vehicles. Mark said that another resident had called him complaining of the same issue. Discussion of various options. It was decided to have Road Commissioner George Deblon obtain and post a sign stating “No Parking – Violators will be towed at the owners expense.” In addition, Warning notices will be placed on the vehicles by the Road Commissioner and Town Constables and vehicles could be towed. Mark said he would contact Habro’s in Killington regarding towing and fees, etc. The Secretary was asked to send a letter to the store stating the complaint and what options the Town has to resolve the problem. This situation will be reviewed at the August meeting to see if the sign and Warnings help.
c. 2008 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.6096, the Non-Residential Education Tax Rate is $1.7535, and the Municipal Rate is $.372. Mark made a motion to approve the Municipal Rate of $.372. Seconded by Suana. All in favor. The Resultant Tax Rate for Homestead will be $1.9816 and the Non-Residential will be $2.1255.
Pittsfield Selectboard Minutes page 3
July 1, 2008
The meeting adjourned at 6:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 5, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
SOLID WASTE IMPLEMENTATION PLAN (SWIP)
FOR THE WHITE RIVER ALLIANCE
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:16pm.
Suana said that the Hearing she attended on July 21, 2008 at Whitcomb High School was very informative.
The Board waited to see if anyone was coming to the meeting. No one did. This plan will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:23pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
SOLID WASTE IMPLEMENTATION PLAN (SWIP)
FOR THE WHITE RIVER ALLIANCE
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:16pm.
Suana said that the Hearing she attended on July 21, 2008 at Whitcomb High School was very informative.
The Board waited to see if anyone was coming to the meeting. No one did. This plan will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:23pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD FLOOD HAZARD AREA REGULATIONS
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:07pm.
The Board waited to see if anyone was coming to the meeting. No one did. These regulations will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:15pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 17, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Angela Jackson, Vern Haskins, Pat Edwards, Bill Proft, David Hooks, Sarah Gray, Dot Williamson, John Dutton, Ray Colton, Kris Sperber, Pete Fellows, Verna Borden
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Angela Jackson – re: First Response Squad membership
b. Kris Sperber – re: loan request from School Board
c. Sarah Gray – re: Ancient Roads update
d. Pete Fellows – re: Flood Plain ordinance update
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1528 permit application for Martin McNamara on Fellows Road
b. VT Agency of Natural Resources – re: WW-3-1528 Project Review Sheet for Martin McNamara on Fellows Road
c. VLCT – re: VLCT News June 2008
d. VLCT – re: Model Low Impact Development Stormwater Management Bylaw
e. TRORC – re: Minutes of April 23, 2008 meeting
f. VT Agency of Natural Resources – re: Vermont Country Inn, Project #2007-479
g. FEMA – re: Rutland County All Jurisdiction Flood Plain Mapping CD’s
h. Timberline Events – re: June 21-22 Green Mountain Relay update
i. Timberline Events – re: Green Mountain Relay route and time update
j. Central VT Council on Aging – re: Spring/Summer 2008 newsletter
k. George D. Aiken RC&D Council – re: June 2008 newsletter
l. VT Agency of Natural Resources – re: Project Review Sheet for Trails grant application by Pittsfield Bike Club
m. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1383 for Vermont Country Inn
n. VT Department of Health – re: Town Health Office appointment
o. Town of Pittsfield – re: delinquent dog list
p. VLCT – re: Legislative Wrap-Up 2008
q. Andy Weinberg – re: email pertaining to races on June 14th and the 21st
r. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1528 for Martin McNamara
s. FEMA – re: flood plain compliance
t. VTrans – re: 2009 Municipal Park-and-Ride Grant Program
u. Court Administration Finance Department – re: Report of Collections for April
Old Business
a. Town Road/Highway – re: action of Liberty Hill Road sign request
New Business
a. Town Constable – re: duties and restrictions
b. Historical Society – re: donation for Memorial Day band
c. Appointments – re: School Board
d. Town Buildings – re: Lubek Electric work on Bandstand
Pittsfield Selectboard Minutes page 2
June 17, 2008
e. Building Maintenance – re: 2008-2009 LP prebuy
f. Town Buildings – re: Town Hall Rental and use of alcohol
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the May 20, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Angela Jackson – re: First Response Squad membership. Angela explained that the First Response Squad is down to three active members. At this time only Angela, Vern Haskins, and A.J. Ruben are on the Squad. She said that they would like to send another letter to Pittsfield residents asking for anyone interested to consider joining now to assure that the Squad can remain active in providing care to the Town. Pat Edwards from WRVA explained that they plan to hold a First Responders course in the fall and provided the Board with copies of the First Responder Course Synopsis. Discussion. The Board approved the letter and asked Angela to present it to the Town Clerk for copying. The Town would provide the postage for mailing.
b. Kris Sperber – re: loan request from School Board. Kris said that they would like to request a short-term, interest-free loan from the Town of Pittsfield to cover shortfalls for the FY08 school year in the amount of $5,932.00. The Board approved this and Kris signed a promissory note. This will be given to the Town Clerk.
c. Sarah Gray – re: Ancient Roads update. Sarah said that the committee has been working to identify the roads. They plan to start GPS-ing most of them. At this time the State is urging that unidentified roads be added to Town maps. An extension has been given until February 2010 to identify, document and add each road to the map for the annual Certificate of Highway Mileage. Sarah reviewed a packet including documentation they are including for the State. If no action is taken by 2015, these roads will be discontinued. The Selectboard will ultimately review all the research. Pete Fellows from TRORC encouraged the Board to then forward any questionable roads to the Town Attorney or Land Surveyor for review. The Selectboard expressed their appreciation for all the work being done on this. The committee said they would like to complete their research by February 2009 and then finish up by the 2010 deadline.
d. Pete Fellows – re: Flood Plain ordinance update. Pete outlined the program for the Board. He compared the current ordinance with the proposed one page by page. He said that the current ordinance would be out of compliance in August. If no action is taken and no ordinance is in effect at that time, the Town would be eligible for much less assistance. Suana read an email from Pete in response to questions that were brought up at the Planning Commission hearing on May 20th. Suana said that the Planning Commission would be meeting on June 18th to adopt the proposed ordinance. It will then go to the Selectboard, which will meet on July 1st. Their hearing would be scheduled for the end of July and if adopted would be within the deadline of August 28th for compliance.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1528 permit application for Martin McNamara on Fellows Road. This application is for the construction of a 3-bedroom house on a 122.6-acre parcel. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: WW-3-1528 Project Review Sheet for Martin McNamara on Fellows Road. This Project Review Sheet is for the construction of a 3-bedroom house on existing 122.6-acre parcel and an on-site well and wastewater disposal system at 300 Fellows Road. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
June 17, 2008
c. VLCT – re: VLCT News June 2008. No action taken.
d. VLCT – re: Model Low Impact Development Stormwater Management Bylaw. This model is for municipalities interested in regulating stormwater runoff from residential and other small-scale development not covered under the State stormwater program. A copy of this was forwarded to the Planning Commission. No further action.
e. TRORC – re: Minutes of April 23, 2008 meeting. No action taken.
f. VT Agency of Natural Resources – re: Vermont Country Inn, Project #2007-479. This letter from Mic Metz, District Wetland Ecologist, is a copy sent to Joseph Desena regarding this property. In it he outlines their conversation in the field during his April 29th site visit with Matt Probasco of the Stormwater Division. In addition to the stormwater issues evident that day, wetland and buffer zone encroachments have occurred on the property in violation of the Vermont Wetland Rules. These were reviewed in the letter and in closing he states that if the areas mentioned are restored as outlined by June 30, 2008 he will consider the matter closed and will not refer the project to the Enforcement Division. This will be kept on file at the Town Clerk’s Office.
g. FEMA – re: Rutland County All Jurisdiction Flood Plain Mapping CD’s. These will be kept on file at the Town Clerk’s Office.
h. Timberline Events – re: June 21-22 Green Mountain Relay update. This letter from Race Director Paul Vanderheiden includes a Certificate of Liability for the event as well as a map of the layout of how the exchange in Pittsfield will be set up. He goes on to update information as to who is participating as well as organizations that are benefiting from the event. As the exchange site is the Town Garage area, a copy of this was forwarded to Road Commissioner George Deblon. This will be kept on file at the Town Clerk’s Office.
i. Timberline Events – re: Green Mountain Relay route and time update. This second letter from the Race Director outlines the route and times so that EMS personnel will be aware of when runners can be expected to be in Pittsfield. Copies will be forwarded to the Town’s emergency services. This will be kept on file at the Town Clerk’s Office.
j. Central VT Council on Aging – re: Spring/Summer 2008 newsletter. No action taken.
k. George D. Aiken RC&D Council – re: June 2008 newsletter. No action taken.
l. VT Agency of Natural Resources – re: Project Review Sheet for Trails grant application by Pittsfield Bike Club. This Project Review Sheet is for a trail primarily intended to benefit more than one mode of non-motorized recreational use, such as hiking and biking, cross country skiing, showshoeing and interpretive/educational use. Construction of three recreational trails with a total distance of 3.5 miles and the construction of two bridges. One bridge will be 30’ long and 3’ wide and the other 20’ long and 3’ wide. This was reviewed by the Board and was noted that no location was given for this trail system. This document will be kept on file at the Town Clerk’s Office.
m. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1383 for Vermont Country Inn. This permit is approved and subject to conditions outlined in the permit. This will be kept on file at the Town Clerk’s Office.
n. VT Department of Health – re: Town Health Office appointment. The Chair of the Selectboard has been appointed by the State to fill the position. Discussion. It was felt that perhaps the Town had not received the appointment form. Sandra Begin has held that position and would accept it again. The Secretary was asked to contact the Health Department and advise them of this.
o. Town of Pittsfield – re: delinquent dog list. At this time seven dogs have not been registered. The Board reviewed the list. Further action will be taken by the Town Clerk.
p. VLCT – re: Legislative Wrap-Up 2008. No action taken.
q. Andy Weinberg – re: email pertaining to races on June 14th and the 21st. His email requests that Tweed River Drive and Dove Drive be added to the permit for the June 14th race. The June 21st race will be on private property so town roads will no longer be needed.
Pittsfield Selectboard Minutes page 4
June 17, 2008
r. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1528 for Martin McNamara. This project consisting of the construction of one single-family residence located on Fellows Road is approved subject to conditions outlined in the permit. This will be kept on file at the Town Clerk’s Office.
s. FEMA – re: flood plain compliance. This correspondence commends the Town for their efforts in implementing the floodplain management measures for the Town to participate in the National Flood Insurance Program. The letter was reviewed and discussed. It will be kept on file at the Town Clerk’s Office.
t. VTrans – re: 2009 Municipal Park-and-Ride Grant Program. This information will be forwarded to the Planning Commission for their review.
u. Court Administration Finance Department – re: Report of Collections for April. The penalty amount for April was $558.00 with $334.00 being sent to the Town of Pittsfield. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Road/Highway – re: action of Liberty Hill Road sign request. Suana said that she spoke with the District Director and it was suggested that a sign be erected stating “Road Not Maintained Beyond This Point During Winter Months.” The Secretary was asked to forward this information to Road Commissioner George Deblon and have him order three signs for Forsha Road and the two ends of Liberty Hill Road.
New Business
a. Town Constable – re: duties and restrictions. Discussion. These have never been voted on. No action taken.
b. Historical Society – re: donation for Memorial Day band. The amount of $50.00 has been requested of the Selectboard to match the Historical Society’s donation. Peter made a motion to donate $50.00 to match. Seconded by Mark. Passed unanimously.
c. Appointments – re: School Board. Suana said it was always the Selectboard’s understanding that the School Board would recommend someone to fill a position but that the Selectboard made the official appointment. This is no longer correct. The School Board can fill their own vacancies.
d. Town Buildings – re: Lubek Electric work on Bandstand. Park Commissioner Connie Martin has expressed concern that the re-wiring work being done may go over budget and she wanted the Selectboard to be aware of this. No action taken tonight.
e. Building Maintenance – re: 2008-2009 LP prebuy. Discussion of what was used last year and what was budgeted. Mark said he would check to see what exactly the LP is used for at the Town Garage, as there was some confusion on that. Mark made a motion to prepay $3000.00 towards the LP for next winter as budgeted. Seconded by Peter. Motion passed.
f. Town Buildings – re: Town Hall Rental and use of alcohol. Suana said that the Town Hall is being rented for an anniversary party and the renters wanted to have a champagne toast. Discussion. It was felt that since no alcohol is permitted that an exception could not be made. Peter said that he had explained this when the application was made.
Pittsfield Selectboard Meeting page 5
June 17, 2008
The meeting adjourned at 8:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 1, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 1, 2008
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 20, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Alvina Harvey, George Simpson
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Alvina Harvey – re: White River Partnership
b. George Simpson – re: dips on Village Green
c. Patty Haskins – re: Building Committee update
Correspondence
a. L.W. Greenwood and Sons, Inc. – re: Bobcat equipment sales
b. TRORC – re: Forest Legacy Program Meeting
c. FEMA – re: Floods & Floodplain Management information
d. VT Agency of Natural Resources – re: Notice of Violation for Timothy Fegan on River View Trail
e. Law Office of Cindy Hill – re: municipal legal services
f. TRORC – re: Transportation project prioritization process
g. VT Agency of Natural Resources – re: Project Review Sheet for Douglas Johnston & Nancy Blessing #WW-3-1512 at 2715 Route 100
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1512 for Douglas Johnston & Nancy Blessing at 2715 Route 100
i. TRORC – re: Newsletter April 2008
j. MUNINET – re: Strengthening Your Facilitation Skills workshop
k. VT Rural Fire Protection Task Force – re: Insurance Servicing Organization workshop
l. Town of Chittenden Selectboard – re: Adoption of Interim Bylaw Flood Hazard Area Regulations
m. Rutland redevelopment Authority – re: municipal fiber net informational meeting
n. VTrans – re: 2009 Enhancements Program Schedule and Process
o. VLCT – re: 2008 Town Fair and VLCT Legislative Policy Committee Nomination form
p. VLCT – re: Dental Insurance Rates Effective July 1, 2008 to June 30, 2009
Old Business
a. TRORC – re: Rapid Response Plan
b. Town Road/Highway – re: action of Liberty Hill Road sign request
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch
b. Citizen Concern/Complaint – re: apron deterioration on Upper Michigan Road
c. VT Secretary of State – re: Elections Workshop
Other Business
a. Town Road/Highway – re: status of speed bumps
b. Amee Farm – re: permit status
Pittsfield Selectboard Minutes page 2
May 20, 2008
c. Riverside Farm – re: digging update
d. Selectboard – re: summer meeting schedule
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the May 6, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Alvina Harvey – re: White River Partnership. Alvina explained that the White River Partnership is working with the Forest Service in an invasive weed program. They hope to involve neighboring towns and volunteers in identifying problem locations and assisting in the removal of these invasive plants. By involving other groups, they hope to be able to apply for grant money. Basically the program involves education and public awareness of the problem and a hands-on program for the public is being planned for June. Ultimately they would like to see the State mow sooner in the year to help eliminate the seeding problem and also encourage property owners to check their property for these invasive plants. She would like the Selectboard to be willing to support the Partnership in this endeavor. The Board approved her request.
b. George Simpson – re: dips on Village Green. George feels that the speed bumps have settled a little too much as he says his vehicle bottoms out when he goes over them. He asked the Board if 1” – 2” of dirt could be put in the dips to help with this problem. Discussion. Mark said that he would check this out.
c. Patty Haskins – re: Building Committee update. Patty said that they have the beginning of the survey started and are researching costs as the existing ones are now outdated. She added that the Committee is now down to five members and would like the Board to consider adding some new members as well as a representative from the Selectboard. Discussion. It was suggested that the Committee add a line to the survey asking if anyone is interested in serving on the Committee. After the surveys are returned the Committee should have a better idea of who could serve the Committee best.
Correspondence
a. L.W. Greenwood and Sons, Inc. – re: Bobcat equipment sales. This catalog will be forwarded to Road Commissioner George Deblon.
b. TRORC – re: Forest Legacy Program Meeting. This meeting is scheduled for May 28th at 7:00pm. The Forest Legacy Program is a partnership between participating states and the USDA Forest Service to protect important forestlands from conversion to non-forest uses. No action taken by the Board.
c. FEMA – re: Floods & Floodplain Management information. This is information that the Board had requested copies of for their review. No further action taken.
d. VT Agency of Natural Resources – re: Notice of Violation for Timothy Fegan on River View Trail. Matthew Probasco, Environmental Analyst with the Water Quality Division’s Stormwater Management Section, issued this violation in response to a site visit on April 29, 2008. He observed that the construction project involved greater than one acre of earth disturbance and greater than one acre of new impervious surface. These actions require a permit. In the meantime, no later than May 8th, the owner or contractor shall cease all earth disturbance activities not related to site stabilization and prevention of stormwater discharge from the site into the Tweed River. This will be kept on file at the Town Clerk’s Office.
e. Law Office of Cindy Hill – re: municipal legal services. She has offices in Middlebury and has experience in municipal law issues. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
May 20, 2008
f. TRORC – re: Transportation project prioritization process. The Board reviewed the projects and they felt that the condition of Route 100 from Killington to Rochester deserved mention. They asked the Secretary to send a letter to Two Rivers explaining this and citing that the route is also a heavily traveled tourist road.
g. VT Agency of Natural Resources – re: Project Review Sheet for Douglas Johnston & Nancy Blessing #WW-3-1512 at 2715 Route 100. This project is the conversion of a previously approved warehouse/retail building into two apartment units and a carpentry shop. This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1512 for Douglas Johnston & Nancy Blessing at 2715 Route 100. This permit is for the project described in (h) and is approved and subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. TRORC – re: Newsletter April 2008. An article in the newsletter pertains to Ancient Roads. The Board asked that it be forwarded to Sarah Gray who is working on this project.
j. MUNINET – re: Strengthening Your Facilitation Skills workshop. This email has been sent to make members aware of additional dates and locations for the workshop. This is a five-part training series designed to help individuals learn how to get work done more effectively and efficiently in group meetings. The nearest one will be held in Rutland on June 17th. No action taken by the Board.
k. VT Rural Fire Protection Task Force – re: Insurance Servicing Organization workshop. The workshop will explain the ISO’s rating process. The workshop will be held on June 21st at VTC. This will be forwarded to Fire Chief David Colton for his review.
l. Town of Chittenden Selectboard – re: Adoption of Interim Bylaw Flood Hazard Area Regulations. The Chittenden Selectboard will hold a Public Hearing on May 28th to take public comments on and to consider for approval this document. No action taken by the Pittsfield Selectboard.
m. Rutland redevelopment Authority – re: municipal fiber net informational meeting. This meeting will be held on May 29th at the West Rutland Town Hall. Representatives of EC Fibernet and ValleyNet will be in attendance. The Board felt they had enough information at this time and therefore no further action was taken.
n. VTrans – re: 2009 Enhancements Program Schedule and Process. This program can be a funding source for transportation-related activities such as new sidewalks, bike paths, historic preservation, environmental mitigation, etc. This information will be forwarded to the Planning Commission for their review.
o. VLCT – re: 2008 Town Fair and VLCT Legislative Policy Committee Nomination form. Town Fair will be held on October 2nd at the Killington Grand Hotel. VLCT is also looking for nominations for the Legislative Policy Committee. No action taken by the Board.
p. VLCT – re: Dental Insurance Rates Effective July 1, 2008 to June 30, 2009. Rates for this period are increasing an average of 7%. This information will be kept on file at the Town Clerk’s Office.
Old Business
a. TRORC – re: Rapid Response Plan. The updated changes were reviewed and adopted by the Board. Suana signed on behalf of the Board.
b. Town Road/Highway – re: action of Liberty Hill Road sign request. Various actions were discussed. It was suggested that the VTrans local district be contacted, the situation explained, and suggestions requested. Suana said she would contact them.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch. All the requests are for rehearsal dinner/weddings and will be held
Pittsfield Selectboard Minutes page 4
May 20, 2008
at Riverside Farm. The dates are June 13 & 14, June 20 & 21, June 28, July 11 & 12, July 18 & 19, July 25 & 26, August 15 & 16, August 22 & 23, September 5 & 6, September 19 & 20, September 26 & 27, and October 3 & 4, 2008. The hours were noted and all requests were approved by the Board.
b. Citizen Concern/Complaint – re: apron deterioration on Upper Michigan Road. Concern was expressed to Patty regarding the condition of the apron where Upper Michigan Road meets Route 100 (the paved portion). Discussion. Mark said he would check it out.
c. VT Secretary of State – re: Elections Workshop. This workshop is open to all BCA members. No one expressed interest in attending at this time.
Other Business
a. Town Road/Highway – re: status of speed bumps. These were approved in the budget passed on Town Meeting Day. Mark said he would check with George regarding the status.
b. Amee Farm – re: permit status. It appears that the farm is becoming more of a commercial venture and as such may need an Act 250 permit. The Board would like to know what permits need be to be obtained. As the Town does not have zoning the Board feels it is up to the State to control this. At present the septic system is compromised and Patty said that no final septic inspection was completed and no Certificate of Compliance is on file at the Town Clerk’s Office. Discussion. The Secretary was asked to send a letter to Linda Matteson, District 3 Coordinator with copies to Terry Shearer and Pittsfield’s Septic Officer Donald Ziegler.
c. Riverside Farm – re: digging update. Discussion. No action taken.
d. Selectboard – re: summer meeting schedule. It was decided to hold the once-a-month meetings in June, July, and August. The dates will be June 17th, July 1st, and August 5th. The regular 1st and 3rd Tuesday meetings will resume in September. Warnings of the summer schedule will be posted.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 17, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 17, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 6, 2008
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: Road Commissioner report follow-up
Correspondence
a. TRORC – re: Rapid Response Plan
b. VT Agency of Natural Resources – re: letter regarding Septic Officer and Changes in Smallscale Wastewater/Water Rules
c. TRORC – re: Minutes of March 26, 2008 meeting
d. VLCT – re: New Contractor for Property Valuations
e. VT Agency of Natural Resources – re: request for additional information for Johnstone & Blessing #WW-3-1512
f. VLCT – re: VLCT News May 2008
g. PACE Vermont, Inc. – re: invitation to Grand Opening & Dedication Reception
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1502 Anthony Cotter and Elizabeth Patnode
i. Michael Engineering Company, PC – re: Application #07-03, On-site Sewage Disposal System Permit for Vermont Country Inn, LLC
j. FEMA – re: Floods & Floodplain Management handout
Old Business
a. Fire Department – re: new fire truck
b. VT Agency of Natural Resources – re: #WW-3-1383 Vermont Country Inn, LLC, Three Lot Subdivision, Existing Residence Relocation site visit and findings
New Business
a. Hannaford Food & Drug – re: request to open charge account
b. Citizen Concern/Complaint – re: digging on Desena property near river
c. Note of Appreciation – re: send thank you note to Paul Gutierrez for serving on the Building Committee
Other Business
a. Town Road/Highway – re: action on Liberty Hill Road sign request
Adjourn
Peter called the meeting to order at 5:56pm. The Minutes of the April 15, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 6, 2008
Guests and Committee Reports
a. George Deblon – re: Road Commissioner report follow-up. George reported that of the three suppliers of sand that he has checked out, Casella had the lowest price ($15/yard). He said that a lot of the sand has already been used this year and currently the shed is empty. The shed will hold about 1500 yards. Currently the budget is short $13,300 for sand. Discussion. It was thought that gravel could be cut back on and Mark added that there is money in the Contingency Fund. It was agreed that the Town couldn’t go without sand. George added that Don Marshall has repainted the inside of the shed. Fuel usage and price and other supplies were discussed.
Correspondence
a. TRORC – re: Rapid Response Plan. The Selectboard approved it and it will be returned to Two Rivers.
b. VT Agency of Natural Resources – re: letter regarding Septic Officer and Changes in Smallscale Wastewater/Water Rules. This letter is in response to the Board’s letter of April 3, 2008 regarding the discontinuance of the recording postcard and other concerns with the new septic rules. The response notes that the town will continue to be notified when a complete application is received and copies of permits will be sent to the Town. In addition, a website is available for searching for regional office permit documents. This letter will be kept on file at the Town Clerk’s Office.
c. TRORC – re: Minutes of March 26, 2008 meeting. No action taken.
d. VLCT – re: New Contractor for Property Valuations. PACIF has partnered with UIS Group, Inc. and will begin to appraise all covered properties beginning in April. The goal is to have all properties surveyed within a three-year period. Re-evaluations will then be done on a five-year cycle. This information will be kept on file at the Town Clerk’s Office.
e. VT Agency of Natural Resources – re: request for additional information for Johnstone & Blessing #WW-3-1512 (formerly French’s Garden Shop). Information regarding the location of the water supply and the designer’s signature is needed to continue the process. This will be kept on file at the Town Clerk’s Office.
f. VLCT – re: VLCT News May 2008. No action taken.
g. PACE Vermont, Inc. – re: invitation to Grand Opening & Dedication Reception. This organization provides integrated, comprehensive and client-centered primary, acute and long-term health care and social services support to frail older adults. The event will take place on May 14th from 5:30 – 7:00pm. This will be forwarded to Suana.
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1502 Anthony Cotter and Elizabeth Patnode. This permit for the relocation of the water supply only for a previously permitted 1.08-acre parcel located at 90 Dove Drive is approved and subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. Michael Engineering Company, PC – re: Application #07-03, On-site Sewage Disposal System Permit for Vermont Country Inn, LLC. This letter is in response to one sent by the former Septic Officer Martha Beyersdorf noting that no final inspection and certification is on file for this property. Based on the information he has knowledge of, it is his opinion that the wastewater disposal system is not in conformance with construction approval issued by the Town. The letter goes on to cite areas that he feels are non-compliant. Furthermore Ralph notes that he has never received any progress inspection reports or a completion report from the designer. This correspondence will be kept on file at the Town Clerk’s Office.
j. FEMA – re: Floods & Floodplain Management handout. This had been copied and copies given to each Board member. No further action.
Old Business
a. Fire Department – re: new fire truck. Patty reported that the Fire Department has signed papers on the new fire truck. It is currently at Lucky’s having the box installed. She said that since they are receiving it earlier than expected the Fire Department has looked into taking
Pittsfield Selectboard Minutes page 3
May 6, 2008
out a short-term loan until money is available from taxes in August. Additional funding was discussed. No action taken by the Board.
b. VT Agency of Natural Resources – re: #WW-3-1383 Vermont Country Inn, LLC, Three Lot Subdivision, Existing Residence Relocation site visit and findings. This is a copy of a letter sent to Bernard Chennette, Jr., P.E. and R&M Design from Terry Shearer dated April 30, 2008. In this letter Terry states that a site visit was made to the property on 4/29/08 and it appears that the site work being done for the barn has compromised the existing/proposed mound and replacement areas. In addition, the application and design for the water supply will not support the additional accommodations for 36 people as advertised on the Internet. This correspondence will be kept on file at the Town Clerk’s Office.
New Business
a. Hannaford Food & Drug – re: request to open charge account. Patty explained that supplies have been purchased (ex. paper towels, etc.) at the store on occasion and that as a result of the recent problem with credit information, Hannaford’s is changing their charge account system to make it less vulnerable. They have provided Patty with the necessary paperwork and they also require a Resolution adopted by the Selectboard authorizing Patty to contract with Hannaford’s on behalf of the Town of Pittsfield. The Board approved the Resolution, which will allow Patty and Mary Lee to be authorized users on the account. Both Mark and Peter signed the Resolution.
b. Citizen Concern/Complaint – re: digging on Desena property near river. A complaint was received about digging in proximity to the river. No specific information was provided. It was thought that this was taking place in what appeared to be the flood plain. The Board recommended forwarding this to Zoning Administrator Sarah Gray for investigation.
c. Note of Appreciation – re: send thank you note to Paul Gutierrez for serving on the Building Committee. Patty said that Paul will be working out of state for an indefinite period and will be unable to serve on the Committee. The Board was asked to send a thank you note for his work on the Committee. The Board agreed to do this.
Other Business
a. Town Road/Highway – re: action on Liberty Hill Road sign request. This will be discussed at the next meeting.
The meeting adjourned at 6:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 20, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 20, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 15, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, David Hooks, Valerie Levitan, Joe Schenkman
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: FEMA Flood Insurance Study and Rate Map
b. David Hooks – re: Proposed Pittsfield Flood Hazard Area Regulations
c. Valerie Levitan and Joe Schenkman – re: Quintown Prevention Partnership
Correspondence
a. TRORC – re: Rapid Response Plan update
b. VLCT – re: TULIP Program
c. VT Center for Independent Living – re: The Independent Spring 2008 publication
d. VT Agency of Natural Resources – re: Low Risk Site Handbook and poster
e. VT Campus Compact – re: Global Youth Service Day 2008
f. U.S. Environmental Protection Agency – re: “Weathering the Storm” conferences/workshops
g. George D. Aiken Resource Conservation & Development Council – re: Request for Identification of Needs and Concerns, RC&D Strategic Plan
h. VLCT – re: Financial Consulting Services
i. VT Telecommunications Authority – re: ECFiberNet status
j. White River Partnership – re: Currents Spring 2008
k. VLCT – re: VLCT News April 2008
l. VT Agency of Natural Resources – re: WW-3-1512 Douglas Johnstone and Nancy Blessing
m. VT Agency of Natural Resources – re: WW-3-1502 Anthony Cotter and Elizabeth Patnode
Old Business
a. Appointment – re: Septic Officer
New Business
a. VTrans – re: 2008 Town Highway Annual Financial Plan
b. Road Commissioner – re: report outlining concerns
c. Amee Property – re: commercial concern
d. 2007 Grand List – re: sign off
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the April 1, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
April 15, 2008
Guests and Committee Reports
a. Sarah Gray – re: FEMA Flood Insurance Study and Rate Map. Sarah said that the maps hadn’t changed but also added that she hadn’t seen them. She explained that FEMA goes by counties and TRORC functions with districts. She gave an overview of how the Flood Insurance Program works and noted that even FEMA says that the maps are not accurate. The Board members requested copies of handouts regarding the program. It was agreed that Vermont does not experience the types of flooding that FEMA generally deals with.
b. David Hooks – re: Proposed Pittsfield Flood Hazard Area Regulations. David, representing the Planning Commission, explained that they have been working on this document are planning to present it to the public at a Public Hearing on May 20, 2008 at 7pm at the Town Hall. He felt that some of Sarah’s comments might be addressed at the Hearing. He explained that this needs to be approved to qualify for FEMA insurance. The State will see it before the Hearing and outline any changes. After this is approved it will then continue on to the Selectboard. The subject of the number of members the Commission could have was discussed. Currently there are six members and a quorum would be considered four. Mark made a motion to make it a seven person Commission. Seconded by Peter. The motion passed. The Planning Commission will not make a recommendation to the Selectboard as to an appointment.
c. Valerie Levitan and Joe Schenkman – re: Quintown Prevention Partnership. These guests came to present an overview of what this organization is currently doing. A handout and brochure were handed out to those present. In addition a survey regarding underage/high risk drinking was handed out and completed by those present. They explained that they are going to each of the member towns and making this presentation to encourage involvement and make people aware of what is going on with today’s youth and the pressures they are dealing with.
Correspondence
a. TRORC – re: Rapid Response Plan update. The Board reviewed and completed some of the information requested and asked Patty to complete it and forward it to Peter Borden, Emergency Management Coordinator, for his review.
b. VLCT – re: TULIP Program. TULIP stands for Tenant User Liability Insurance Policy and this is now a new member benefit with PACIF. The purpose of this program is to offer the occasional renter/user of a municipal facility/venue a simple to purchase, low cost insurance policy to cover their liability exposure connected to their use of the facility/venue. No action taken.
c. VT Center for Independent Living – re: The Independent Spring 2008 publication. This Vermont publication is designed for elders and people with disabilities. No action taken.
d. VT Agency of Natural Resources – re: Low Risk Site Handbook and poster. Beginning September 2006, projects that include a land disturbance of one or more acres require a Construction Stormwater Permit. This handbook addresses erosion prevention and sediment control and answers such questions as “What is erosion prevention and sediment control?”, “Do I need a permit?”, and the “Application Process.” This handbook will be kept on file at the Town Clerk’s Office and the poster has been posted.
e. VT Campus Compact – re: Global Youth Service Day 2008. This will take place on April 25-27 and is a weekend of community service events organized by young people under 25 years of age. This information will be forwarded to the Library.
f. U.S. Environmental Protection Agency – re: “Weathering the Storm” conferences/workshops. Locations for this event will be in Vermont, New Hampshire, and Maine. It will deal with the management of stormwater with low impact development in Northern New England. Further information can be obtained at www.fbenvironmental.com.
Pittsfield Selectboard Minutes page 3
April 15, 2008
g. George D. Aiken Resource Conservation & Development Council – re: Request for Identification of Needs and Concerns, RC&D Strategic Plan. This will be forwarded to the Planning Commission for their review.
h. VLCT – re: Financial Consulting Services. This information regarding the various areas available will be kept on file at the Town Clerk’s Office.
i. VT Telecommunications Authority – re: ECFiberNet status. The VTA has issued a status report detailing their findings from its due diligence effort of the ECFiberNet business plan. This information will be kept on file at the Town Clerk’s Office if needed for future reference.
j. White River Partnership – re: Currents Spring 2008. No action taken.
k. VLCT – re: VLCT News April 2008. No action taken.
l. VT Agency of Natural Resources – re: WW-3-1512 Douglas Johnstone and Nancy Blessing. A completed application for the conversion of a previously approved warehouse/retail building to two apartment units and a carpentry shop has been received and will begin a review process. This will be kept on file at the Town Clerk’s Office.
m. VT Agency of Natural Resources – re: WW-3-1502 Anthony Cotter and Elizabeth Patnode. A plan review checklist needs additional information to continue to move forward in the permit process. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Appointment – re: Septic Officer. Don Ziegler has said he will accept this appointment. Peter made a motion to appoint Don Ziegler as Septic Officer for a term to expire on Town Meeting Day 2009. Seconded by Mark. The motion passed. A Letter of Appointment will be sent to him and Martha said she would put everything she has had together for him.
New Business
a. VTrans – re: 2008 Town Highway Annual Financial Plan. This was reviewed and signed by the Selectboard.
b. Road Commissioner – re: report outlining concerns. George presented his concerns regarding the 2008 Sand Budget, the 2008 Fuel Budget, and Equipment. Discussion. It was decided to invite George to the next meeting so that these topics could be discussed further. The Board asked Patty to ask George to obtain some other sources for sand as well as cost figures to bring with him.
c. Amee Property – re: commercial concern. It was brought to the Board’s attention that this property is being advertised as rental, ex. Wedding parties, etc. It was felt that this information should be forwarded to the State along with a copy of the Project Review Sheet dated 12/15/06 indicating that ”this opinion is void if there is any commercial use.” The Secretary was asked to prepare and send this material.
d. 2007 Grand List – re: sign off. The Board signed off on the Grand List indicating that no suits were pending against it. This is kept on file at the Town Clerk’s Office with the Grand List Book.
Pittsfield Selectboard Minutes page 4
April 15, 2008
The meeting adjourned at 7:21pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 6, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 6, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 1, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Approve Minutes
a. March 11, 2008 Regular Meeting
b. March 25, 2008 Regular Meeting
Correspondence
a. Northern VT Resource Conservation & Development Council – re: 2008 Dry Hydrant Grant Program
b. USDA – re: changes to Forest Plan
c. East Central VT CEDS Region – re: Project Solicitation
d. VT Agency of Natural Resources – re: elimination of permit postcard
e. New Century Claims Processing – re: bankruptcy
f. USDA – re: mountain biking/equestrian use of trails
g. FEMA – re: Flood Insurance Study and Rate Map
h. Regional Ambulance Serve – re: ambulance coverage
i. VTrans – re: Calendar Year 2006 Bridge Inspection Reports
j. EC Fiber Network – re: pre-registration
k. Women’s Alliance – re: Town Hall floor refinishing
Old Business
a. Appointment – re: Septic Officer
b. Town Buildings – re: doorbell at Town Hall
New Business
a. Liquor License – re: Clear River Tavern
b. Liquor/Tobacco License – re: Pitts-Stop
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the March 11, 2008 and March 25, 2008 meeting were approved with no corrections or changes.
Correspondence
a. Northern VT Resource Conservation & Development Council – re: 2008 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton
b. USDA – re: changes to Forest Plan. Non-substantive correction or adjustments to the revised Forest Plan can be made using a process called “administrative corrections.” This mailing details what they involve and changes that have been made. No action taken by the Board.
c. East Central VT CEDS Region – re: Project Solicitation. This group composed of 30 towns in the TRORC region and 10 towns in the Southern Windsor County region are seeking input to assist in producing a list of economic development projects. No action taken by the Board.
d. VT Agency of Natural Resources – re: elimination of permit postcard. This postcard is part of the permit package a property owner receives. In the past, the Town has sent in this postcard to indicate to the State that the proper documents have been recorded. This is being eliminated. Discussion. The Board asked the Secretary to write a letter indicating their disagreement with this, as this will further cause the Town to know less as to what permits
Pittsfield Selectboard Minutes page 2
April 1, 2008
are being issued in Pittsfield. Patty noted that there is a website set up where wastewater permits can be accessed, but that the permits are not up to date.
e. New Century Claims Processing – re: bankruptcy. This company is a Delaware corporation and has not impact on Pittsfield. No action taken by the Board.
f. USDA – re: mountain biking/equestrian use of trails. GMNF is inviting comments on the opportunities for mountain biking and equestrian use on National Forest System trails. This information will be forwarded to Jason Hayden with the Pittsfield Mountain Biking Club.
g. FEMA – re: Flood Insurance Study and Rate Map. This will be tabled until Sarah Gray can attend. The Secretary was asked to contact her.
h. Regional Ambulance Serve – re: ambulance coverage. Suana read the letter from James Finger, Chief Executive Administrator. He is requesting contact information. The Board asked the Secretary to respond to him with the requested information.
i. VTrans – re: Calendar Year 2006 Bridge Inspection Reports. The Board signed this and a copy of the reports will be sent to Road Commissioner George Deblon.
j. EC Fiber Network – re: pre-registration. In this email, Bob Merrill, Chair of the Community Outreach Committee for ECFiberNet indicates that they are not attempting to add any towns for the first phase of the project. However once the network is in place, it will be much easier to add towns. The chair of the Selectboard Liaison Committee will be sending Pittsfield the Selectboard packages that the other towns received. He encourages Pittsfield residents interested in this project to pre-register at www.ecfiber.net and choose “Other” as the town and enter Pittsfield. The Selectboard asked the Secretary to make up some posters that can be placed at various locations providing this information.
k. Women’s Alliance – re: Town Hall floor refinishing. The Women’s Alliance is having the floor in the Town Hall refinished after April 11th and it is anticipated that it will take several weeks.
Old Business
a. Appointment – re: Septic Officer. Martha has been unable to contact the proposed person but will report at the next meeting.
b. Town Buildings – re: doorbell at Town Hall. Peter will take care of this.
New Business
a. Liquor License – re: Clear River Tavern. The Board members signed this.
b. Liquor/Tobacco License – re: Pitts-Stop. The Board members signed this.
The meeting adjourned at 6:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 15, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 15, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 25, 2008
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, Robert Kennett, Alan Bond
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
a. Town Meeting Minutes March 4, 2008
b. Regular Selectboard Minutes March 11, 2008
c. Development Bylaws Information Meeting Minutes March 12, 2008
Guests and Committee Reports
a. Robert Kennett and Alan Bond – re: request for signage on Liberty Hill Road
Correspondence
a. TRORC – re: Floodplain information
b. Lorman Education Services – re: “A Primer on Public Records Law in Vermont” seminar
c. VT Telecommunications Authority – re: State-wide Internet service
d. VT Telecommunications Authority – re: Broadband Grant
e. VT Agency of Natural Resources – re: Project Review Sheet for Anthony Cotter & Elizabeth Patnode
f. VT Animal Control Association – re: Cruelty Response System
g. VT Agency of Natural Resources – re: Amended Permit for Timothy Fegan WW-3-1-78-2
h. VT Agency of Natural Resources – re: Project Review Sheet for Timothy Fegan
i. Regional Ambulance Service, Inc. – re: ambulance coverage
j. Central VT Council on Aging – re: Winter 2008 newsletter
k. VAST – VAST News March 2008
l. VTrans – re: Calendar Year 2006 Bridge Inspection Reports
m. FEMA – re: Flood Insurance Study and Rate Map
n. VLCT – re: Selectboard Institute Workshop
o. Old Maps – re: Historic Roads Compilation Map
p. TRORC – re: Flood Potential
Old Business
a. Appointment – re: Septic Officer
New Business
a. Town Buildings – re: Lift at Town Hall
Adjourn
Peter called the meeting to order at 6:20pm. The Minutes of the March 4, 2008 Town Meeting and the March 12, 2008 Development Bylaw Information Meeting were approved with no corrections or changes. The Minutes of the Regular Selectboard meeting of March 11, 2008 will be held until there are enough members present to sign.
Pittsfield Selectboard Minutes page 2
March 25, 2008
Guests and Committee Reports
a. Robert Kennett and Alan Bond – re: request for signage on Liberty Hill Road. Robert and his wife own and operate the Liberty Hill Farm in Rochester. There have been serious situations resulting from the use of GPS and Internet mapping by guests and other parties where they have been directed to use Liberty Hill Road which is a Class 4 road. Alan said that he has been attempting to resolve this with the mapping companies with no success. They would like the Selectboard to consider placing signs on Liberty Hill Road to discourage vehicles from attempting to use that section of the road, especially in the wintertime. They said that they also plan to speak with the Rochester Selectboard regarding this matter to see what they can do to help. Alan said that they have also contacted Vermont’s Congressmen for assistance. The Selectboard said that they would discuss this with Road Commissioner George Deblon to see what could be done.
Correspondence
a. TRORC – re: Floodplain information. This packet of information entitled “Preparing for the Next Flood – Floods & Floodplain Management” includes fact sheets regarding Floodplain Basics, Protecting Property Rights to Reduce Liability, Living with Inadequate Maps, Using Freeboard and Setbacks to Reduce Damage, No Adverse Impact Floodplain Management, and Protecting Lives & Property Through the NFIP Community Rating System. This information will be available in the Town Office for review.
b. Lorman Education Services – re: “A Primer on Public Records Law in Vermont” seminar. This seminar will be held on June 5th in South Burlington. No action taken.
c. VT Telecommunications Authority – re: Statewide Internet service. This email outlines the purpose of this group. They were “created by the Legislature to facilitate the establishment and delivery of wireless and high speed Internet infrastructure and services for residents and businesses throughout Vermont.” They have a website: http://www.telecomVT.org, where there is information on how Vermonters can offer property, etc. for use in providing coverage. No action taken.
d. VT Telecommunications Authority – re: Broadband Grant. The deadline for this grant has been extended to March 31, 2008. These grants are targeted at Vermont communities that do not currently have broadband service, or have limited access to broadband services. No action taken.
e. VT Agency of Natural Resources – re: Project Review Sheet for Anthony Cotter & Elizabeth Patnode. This project is for the moving of a proposed well location and modify septic system design for a 4 bedroom single family residence on previously approved 1.08-acre lot at 90 Dove Drive. This will be kept on file at the Town Clerk’s Office.
f. VT Animal Control Association – re: Cruelty Response System. This information will be forwarded to Second Constable Doug Mianulli.
g. VT Agency of Natural Resources – re: Amended Permit for Timothy Fegan WW-3-1078-2. This amends a previous permit for “Lot 4 – change from 3 bedroom to 4 bedroom SFR on a 1.8+ acre lot: Lot 5 – 1.8+ acre lot build a 4 bedroom SFR. Pre-existing Lot of 10+ acres – develop into 2 lots – Lot B1 – 4+/- acres with a 4 bedroom SRF; Lot B2 – 6 +/- acres with a 5 on River View Trail.” This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Project Review Sheet for Timothy Fegan. This PRS states that the creation of fewer than 6 lots in Pittsfield and/or fewer than 10 lots in the District in a 5 year period does not trigger Act 250. Charles Johnson and Timothy Fegan are not affiliated and Johnson is not in control of this further subdivision. This document will be kept on file at the Town Clerk’s Office.
i. Regional Ambulance Service, Inc. – re: ambulance coverage. This was tabled until the next meeting.
j. Central VT Council on Aging – re: Winter 2008 newsletter. No action taken.
Pittsfield Selectboard Minutes page 3
March 25, 2008
k. VAST – VAST News March 2008. No action taken.
l. VTrans – re: Calendar Year 2006 Bridge Inspection Reports. This was reviewed and the Secretary asked to contact the sender regarding completion of the enclosed form. This will be addressed further at the next meeting.
m. FEMA – re: Flood Insurance Study and Rate Map. This was tabled until the next meeting.
n. VLCT – re: Selectboard Institute Workshop. This workshop will be held April 26th in Montpelier. No action taken.
o. Old Maps – re: Historic Roads Compilation Map. This company is offering custom-made maps showing all possible old roads in Pittsfield based on maps they have listed. No action taken.
p. TRORC – re: Flood Potential. This memo states that the region is currently facing above average flood potential due to the large amount of water still held in the snow pack. They suggest a review of Pittsfield’s flood planning and what to do about it flooding should occur. This information will be kept on file at the Town Clerk’s Office and a copy forwarded to Fire Chief David Colton.
Old Business
a. Appointment – re: Septic Officer. Martha said that she has someone in mind and will be contacting him before the next meeting to see if he will accept the position.
New Business
a. Town Buildings – re: Lift at Town Hall. Patty said that five people used the lift on March 19th to access the voting booths. Patty requested that a doorbell be installed by the outside door of the lift so that anyone inside could be alerted to go help someone who didn't know how to use the lift. Peter will look into this.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 1, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 1, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD DEVELOPMENT BYLAW
INFORMATIONAL MEETING
DATE: March 12, 2008
PRESENT: Selectboard members: Suana Bicek, Mark Begin, and Peter Borden, Jr.
Planning Commission members: Sarah Gray, Jennifer Howard, and Arnold Johnson
Approximately fourteen other interested parties.
AGENDA: Call to Order
Discussion
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the Development Bylaws were approved by the Selectboard on February 7, 2008 after two years of work and public hearings hosted by both the Planning Commission and Selectboard. The purpose of tonight's meeting is to answer any questions regarding the Development Bylaws before the vote is taken by Australian ballot on Wednesday, March 19, 2008. She added that Zoning Administrator Sarah Gray, several members of the Planning Commission and TRORC representative Pete Fellows were present to clarify and answer questions.
A variety of questions were asked which included:
March 12, 2008
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 25, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 11, 2008
PRESENT: Suana Bicek, Mark Begin
ABSENT: Peter Borden, Jr.
AGENDA: Call to Order
Selectboard Reorganization
Approve Minutes
a. February 7, 2008 Regular Selectboard Meeting
b. February 19, 2008 Regular Selectboard Meeting
Guests and Committee Reports
a. Town Attorney - re: meet Chris Sullivan
Correspondence
a. Bob Charlebois - re: email proposing change in Town Meeting time
b. John Bilunas & family - re: email pertaining to revote on school study
c. VT Dept. for Children & Families – re: Town Service Officer Appointment
d. TRORC - re: Minutes of January 23, 2008 meeting
e. Rutland County Sheriff's Department - re: January citation report
f. Court Administration Finance Department - re: January Report of Collections
g. FEMA - re: Flood Insurance Study and Maps
h. VTrans - re: Class 2 road information
i. VT Wastewater Management Division - re: WW-3-1502 application for Anthony Cotter and Elizabeth Patnode
j. VT Agency of Natural Resources - re: WW-3-1408 Wastewater System & Potable Water Supply Permit for Patrick and Susan Nicholls
k. VLCT - re: VLCT News March 2008
New Business
a. Appointments - re: 2008 Town Officials
b. Liquor/Tobacco License - re: The Original General Store
c. Meeting - re: Development By-Law Informational Meeting on March 12, 2008
d. Town Office - re: restoration and Historical Society
e. EC Fibernet - re: town interest
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 6:04pm.
The Board approved the following positions: Suana will assume Chair, Mark with do the weekly Orders, and Peter will be in charge of the Town Buildings.
The Minutes of the February 7, 2008 Regular Selectboard meeting were approved by Suana. These will be presented to Peter for action before the next meeting. The Minutes of the February 19, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 11, 2008
Guests and Committee Reports
a. Town Attorney - re: meet Chris Sullivan. Chris did not attend tonight’s meeting. The Board asked the Secretary to send him a note saying they are sorry that meeting times have not been mutual.
Correspondence
a. Bob Charlebois - re: email proposing change in Town Meeting time. Bob has asked the Board to consider changing the time of Town Meeting from its current time during the day to either an evening or Saturday daytime. He goes on to point out his reasons for the change. Discussion. Suana said that studies have been done on this and they show that time changes don’t necessarily increase attendance. It comes down to whether a resident feels it’s important enough to attend. The Secretary was asked to send a reply to Bob and thank him for his interest.
b. John Bilunas & family - re: email pertaining to revote on school study. Discussion. It’s the Board’s feeling that those that want to attend the meeting will come to hear the discussion. It is also felt that the issue has become confused. The vote was for a study only. No decisions regarding school choice or designation is being made in the near future. The Secretary was asked to send him a note thanking him for his email on this topic.
a. VT Dept. for Children & Families – re: Town Service Officer Appointment. Sandra Begin was appointed and the paperwork will be sent to the State. The term of her appointment is from April 15, 2008 through April 14, 2009.
c. TRORC - re: Minutes of January 23, 2008 meeting. No action taken.
d. Rutland County Sheriff's Department - re: January citation report. There was one incident report, twenty-nine traffic citations, and one traffic warning issued. This report will be kept on file at the Town Clerk’s Office.
e. Court Administration Finance Department - re: January Report of Collections. The amount sent to the Town came to $104.00. This report will be kept on file at the Town Clerk’s Office.
f. FEMA - re: Flood Insurance Study and Maps. The Secretary was asked to invite Zoning Administrator Sarah Gray to a meeting to discuss the maps. No further action taken at this time.
g. VTrans - re: Class 2 road information. This department is looking for information as to which Class 2 roads are scheduled for repair and/or re-treatment. Pittsfield currently has no Class 2 roads. The Secretary was asked to send VTrans a note to this effect.
h. VT Wastewater Management Division - re: WW-3-1502 application for Anthony Cotter and Elizabeth Patnode. This application is for the relocation of the proposed well site and modifies the septic system design for a 4-bedroom single family residence on a previously approved 1.08 acre lot at 90 Dove Drive. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources - re: WW-3-1408 Wastewater System & Potable Water Supply Permit for Patrick and Susan Nicholls. This permit for the replacement (after the fact) of a failed wastewater disposal system only, for an existing single family residence on a pre-existing .6 acre parcel located on 469 Hawk Mountain Road is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VLCT - re: VLCT News March 2008. No action taken.
Pittsfield Selectboard Minutes page 3
March 11, 2008
New Business
a. Appointments - re: 2008 Town Officials. The Board approved the following appointments and letters will be sent to each appointee.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sandra Begin Service Officer one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Donald Flynn E-911 Coordinator three years
Patricia Haskins Unemploy. Comp. Coordinator one year
Vacant Septic Officer one year
Scott Warren WRVA Representative one year
Ray Colton VT. Coalition of Municipalities one year
b. Liquor/Tobacco License – re: The Original General Store. This was signed by the Board.
c. Meeting - re: Development By-Law Informational Meeting on March 12, 2008. This is a reminder that the meeting will be at 7:00pm at the Town Hall.
d. EC Fibernet - re: town interest. Interest was expressed at Town Meeting following a presentation by Jerry Drugonis and Susan Davidson. Suana said she would contact them to see what the Town needs to do to get started with this.
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Minutes page 4
March 11, 2008
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 25, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 25, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 19, 2008
PRESENT: Suana Bicek, Mark Begin, Patty Haskins, Richard Stevens, Scott Warren, Joanne Mills, Peter Sullivan
ABSENT: Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Richard Stevens – re: Building Committee
b. Scott Warren, Joanne Mills, Peter Sullivan – re: WRVA
Correspondence
a. Rutland County Sheriff’s Department – re: January citation report
b. VT Secretary of State – re: Opinions February 2008
c. VT Agency of Natural Resources – re: Project Review Sheet WWW-3-1489 for Alison Hans
d. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1489 for Alison Hans
e. VTrans – re: Town Class 2 Highway Grant Programs Addendum
f. VT Citizens for Justice – re: organization information
Old Business
a. Trash collection – re: update
b. Flood Hazard Regulations – re: update
New Business
a. Liquor License – re: Casa Bella Inn
b. Town Hall – re: phone line for Town Meeting Day
Adjourn
Suana called the meeting to order at 6:04pm. The Minutes of the February 9, 2008 meeting were not approved due to a lack of eligible Board members present tonight. The approval of these Minutes will be added to the agenda for the March 11, 2008 meeting.
Guests and Committee Report
a. Richard Stevens – re: Building Committee. Dick asked if the Board would consider putting $50,000 towards the Building Fund instead of the $20,000, which is an Article on the Warning for Town Meeting. He felt that this would be that much less to borrow in the future. Discussion. Overall the Board felt that it would be better for the taxpayer to keep taxes as low as possible this year. They also said that a loan for $500,000 or $530,000 wouldn’t make that much difference. Patty said that an architect with experience in restoration work would be coming to the Town Office tomorrow afternoon to do a walk-through. The Board was anxious for figures to present to the taxpayers at Town Meeting.
b. Scott Warren, Joanne Mills, Peter Sullivan – re: WRVA. Joanne introduced herself as the Stockbridge representative as well as Secretary for the WRVA Board of Directors. Peter Sullivan is Barnard’s representative, serving as Vice President of their Board. A Power Point presentation was made to the Selectboard to help explain the annual costs to the Towns. The presentation included statistics, an explanation of what WRVA is able to provide in the form of emergency services to each of its member towns, as well as their goals and plans for
Pittsfield Selectboard Minutes page 2
February 19, 2008
the future. Suana asked about the per capita costs and how they have increased over the years. Peter Sullivan supported the costs behind the per capita process explaining the expenses that are incurred which go into determining these. He said that there are plans in place to help control spiked costs. Joanne explained about what costs can be billed and what couldn’t. The Selectboard thanked them for coming and providing an explanation of their services.
Correspondence
a. Rutland County Sheriff’s Department – re: January citation report. There was one incident report, twenty-nine traffic citations, and one traffic warning issued. This report will be kept on file at the Town Clerk’s Office.
b. VT Secretary of State – re: Opinions February 2008. No action taken.
c. VT Agency of Natural Resources – re: Project Review Sheet WWW-3-1489 for Alison Hans. This project review sheet is for a subdivision of 115 acres into lot #1 (20 acres) with a proposed 4 bedroom single family residence and lot #2 (95 acres) with an existing 3 bedroom single family residence. The location is 232 Route 100 near the Pittsfield/Killington Town line. This will be kept on file at the Town Clerk’s Office.
d. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1489 for Alison Hans. (see description in <c>) This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
e. VTrans – re: Town Class 2 Highway Grant Programs Addendum. This will be forwarded to Road Commissioner George Deblon for his review.
f. VT Citizens for Justice – re: organization information. The VCJ is a grassroots group organized in the town of Newark, Vermont. The goal is to serve as a voice for Vermonters whose letters and calls have failed to be heard in Montpelier. They would like for other Towns in Vermont to join them and requested that the enclosed brochure be posted for citizens to review and consider. Their website is: www.newarkcitizensforjustice.org.
Old Business
a. Trash collection – re: update. Mark said that he spoke with Jon Benson. He said that Jon explained that recent storms have presented hazardous conditions on some of the Town’s roads and that his trucks could not safely operate at those times.
b. Flood Hazard Regulations – re: update. The Selectboard had made a note to address this in early 2008. Suana said that the Planning Commission is meeting on February 21st and that this was on their agenda. No further action by the Selectboard was taken.
New Business
a. Liquor License – re: Casa Bella Inn. This was approved and signed by the Board.
b. Town Hall – re: phone line for Town Meeting Day. Suana said she would contact Peter about running the line from the Town Clerk’s Office to the Town Hall. He has done that in the past when it was needed.
Pittsfield Selectboard Minutes page 3
February 19, 2008
The meeting adjourned at 7:09pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 11, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 11, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 7, 2008
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Marion Abrams
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
a. January 22, 2008 Regular Meeting
b. January 24, 2008 Special Meeting Minutes
Guests and Committee Reports
a. Marion Abrams – re: posting signs for Library
Correspondence
a. VLCT – re: Closing the Digital Divide workshop
b. Rutland County Sheriff’s Department – re: December citation report
c. VT Sign/Plate Shop – re: lower prices and new offerings
d. VT Humane Federation – re: Cruelty Response System
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1477for Michael & Joanne McKay in Our World/Highwood Lot 90
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1477 Michael & Joanne McKay
g. TRORC – re: January newsletter
h. VTrans – re: 1) Town Highway Grant Programs and 2) Annual Financial Report
i. 100 on 100 Relay – re: August 16th race information and response form
j. U.S. Dept. of Agriculture – re: Town interests
k. VLCT – re: VLCT News February 2008
l. VT Agency of Natural Resources – re: subdivision permit WW-3-1489 Alison Hans on Route 100
m. Jason Hayden email – re: school vote
n. Green Mtn. Economic Development Corp. – re: survey
o. TRORC – re: policy on transportation project “extras”
p. VT Dept. of Taxes – re: 2008 Annual Report
q. Andy Weinberg email – re: Certificate of Insurance for Peak Adventures Snowshoe Marathon on March 8, 2008
Old Business
a. Town Ordinance – re: review of Traffic Ordinance and comments from Sheriff Benard
b. Fibernet – re: presentation to Town
New Business
a. Town Mileage Rate – re: increase
b. Development Bylaw – re: discuss changes and approve
c. Development Bylaw – re: dates for Public Informational Meeting and vote
Other Business
a. Rutland County Tax – re: decrease
b. Certificate of Appreciation – re: approve
c. Selectboard Meetings – re: March dates
Pittsfield Selectboard Minutes page 2
February 7, 2008
Adjourn
Suana called the meeting to order at 5:52pm. The Meeting was originally scheduled for Tuesday, February 5, 2008 but due to a lack of members available, it was postponed to tonight. The Minutes of the January 22, 2008 Regular Meeting and the January 24, 2008 Special Meeting (Proposed Pittsfield Development Bylaw Public Hearing) were approved with no corrections or changes.
Guests and Committee Reports
a. Marion Abrams – re: posting signs for Library. Marion asked for the Board’s approval to erect two blue library signs, one at each end of the Village Green. She showed them a photo of what the sign looks like. Discussion. The Board approved her request and felt that perhaps they could be added to the signposts already there and suggested she contact Road Commissioner George Deblon.
Correspondence
a. VLCT – re: Closing the Digital Divide workshop. This workshop is on providing public broadband services throughout Vermont and will be held on March 7th in Montpelier. No action taken.
b. Rutland County Sheriff’s Department – re: December citation report. In December there were 3 law incidents, 8 traffic citations, and 4 traffic warnings. This will be kept on file at the Town Clerk’s Office.
c. VT Sign/Plate Shop – re: lower prices and new offerings. This correspondence announces changes at the Vermont Correctional Industries Sign Shop in Windsor which include a “Workforce Development Program” which has resulted in improved quality and turn-around time. This information will be forwarded to Road Commissioner George Deblon for his review.
d. VT Humane Federation – re: Cruelty Response System. This correspondence explains the process and how it is implemented within Rutland County. This information will be forwarded to Second Constable/Pound Keeper Doug Mianulli for his review.
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1477for Michael & Joanne McKay in Our World/Highwood Lot 90. This lot is located on Dove Drive & Tweed River Drive. The project is described as the construction of a 3-bedroom single family residence on previously approved Lot 90 – a new wastewater design from original permit due to the regarding of the 15% slope as a condition of the existing permit. This will be kept on file at the Town Clerk’s Office.
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1477 Michael & Joanne McKay. This project consists of a revision to a previously permitted 1.03-acre parcel (lot #90) located on Dove Drive and Tweed River Drive. This approved permit will be kept on file at the Town Clerk’s Office.
g. TRORC – re: January newsletter. No action taken.
h. VTrans – re: 1) Town Highway Grant Programs and 2) Annual Financial Report. This information will be forwarded to Road Commissioner George Deblon for his review.
i. 100 on 100 Relay – re: August 16th race information and response form. The expected time frame for the participants to be in Pittsfield is from 4 – 5:30pm. The Board granted its approval for the race to pass through Pittsfield and this response will be sent to the race organizers.
j. U.S. Dept. of Agriculture – re: Town interests. This correspondence outlines several items of interest to the Town including the Status of Secure Rural Schools Reauthorization (SRS), the Town Forest Report, and the schedule for the next round of grant writing workshops. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
February 7, 2008
k. VLCT – re: VLCT News February 2008. No action taken.
l. VT Agency of Natural Resources – re: subdivision permit WW-3-1489 Alison Hans on Route 100. This application is for the subdivision of a 115-acre parcel into Lot #1 (20 acres) with proposed 4-bedroom single family residence and Lot #2 (95 acres) with an existing 3-bedroom single family residence located at 232 Route 100 near the Pittsfield/Killington town line.
m. Jason Hayden email – re: school vote. His series of emails concern how to include the voting portion of the town that can’t attend Town Meeting but yet afford them their right to vote on a topic. He asked that his concern be mentioned to the Selectboard. Discussion regarding Towns not able to vote Australian ballot on Town or School Warned items unless the Town votes to do that at an Annual or Special Town Meeting. This is by Vermont Statute. No action taken by the Board.
n. Green Mtn. Economic Development Corp. – re: survey. Discussion. No action taken.
o. TRORC – re: policy on transportation project “extras”. This correspondence discusses VTrans enactment and a copy of their policy manual. No action taken.
p. VT Dept. of Taxes – re: 2008 Annual Report. This will be kept on file at the Town Clerk’s Office.
q. Andy Weinberg email – re: Certificate of Insurance for Peak Adventures Snowshoe Marathon on March 8, 2008. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Ordinance – re: review of Traffic Ordinance and comments from Sheriff Benard. Patty said that Sheriff Benard called and told her that he had their Department attorney review our ordinance and felt it did comply with 1007F. He also said that he has been in contact with Traffic Court and there is a possibility that the Town will be able to get some money back on the tickets written last year. It would also open the door to amending the Town’s present ordinance without involving traffic studies, etc since it already mirrors the State ordinance. He told Patty he would keep the Board informed.
b. Fibernet – re: presentation to Town. Suana said that Jerry Drugonis has information on this will present it to those in attendance at Town Meeting.
New Business
a. Town Mileage Rate – re: increase. The IRS has announced a new business mileage rate for 2008. The increase is to $.505/mile effective January 1, 2008. This is up from $.485/mile for 2007. Peter made a motion to accept the new rate. Seconded by Suana. Approved.
b. Development Bylaw – re: discuss changes and approve. Two changes were discussed at the January 24th Public Hearing. One pertained to the designation of recreation areas and the second pertained to the definition of setback. Discussion. It was decided not to consider including the designation of recreation areas at this time. Suana made a motion, seconded by Peter, to change the wording for “Setback, Front” to read “The distance from the centerline of any highway or road right-of-way to the nearest part of any building or structure. Except in Pittsfield Village and residential districts where the front setback is measured from the edge of the Town or State road.” The Board approved the change. It was also approved that the Bylaws as changed be approved as of February 7, 2008 and forwarded to the voters. New drafts will be printed and available in the Town Clerk’s Office.
c. Development Bylaw – re: dates for Public Informational Meeting and vote. Suana read the Statute pertaining to the Bylaw vote and the timeline was reviewed. Discussion. A Resolution was drafted to be posted and published as required by law. It reads: Resolution that the voters of the Town of Pittsfield be given the authority to vote Bylaws, amendments and appeals in the Town of Pittsfield by Australian ballot.” Suana made a motion to accept
Pittsfield Selectboard Minutes page 4
February 7, 2008
the Resolution as written. Seconded by Peter. Approved. The next Public Informational Meeting on the Development Bylaws is scheduled for Wednesday, March 12, 2008 at 7pm at
the Town Hall with the public vote to be held on Wednesday, March 19, 2008 from 10:00am – 7:00pm at the Town Hall. Warnings will be posted for the Hearing.
Other Business
a. Rutland County Tax – re: decrease. Patty said that she received notice that the tax was being reduced. The actual amount due will be $8,336.00. The amount budgeted for 2008 is $9,696.00. Discussion. Since this change will not affect the tax rate, it was decided to leave the budgeted amount as is.
b. Certificate of Appreciation – re: approve. A change in the wording to include the number of years was suggested. This will be available for signing at the next meeting.
c. Selectboard Meetings – re: March dates. Due to Town Meeting being on the 1st Tuesday, the meeting dates for the Selectboard were changed to March 11th and March 25th. The normal 1st and 3rd Tuesday of the month will resume in April. Warnings will be posted for the March meetings.
The meeting adjourned at 7:02pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 19, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 19, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD DEVELOPMENT BYLAW
PUBLIC HEARING
DATE: January 24, 2008
PRESENT: Selectboard members: Suana Bicek and Peter Borden, Jr., Absent: Mark Begin
Planning Commission members: Robert Charlebois, Jerry Drugonis, Sarah Gray, David Hooks, Jennifer Howard, and Arnold Johnson
Approximately thirteen other interested parties.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the last Development Bylaw Hearing was held by the Planning Commission on September 13, 2007. After that Hearing, changes were made and it was forwarded to the Selectboard for their review and Public Hearing. The purpose of tonight's Hearing is to address comments/questions regarding this draft. Suana said that a larger map is here if needed. She added that Zoning Administrator Sarah Gray and TRORC representative Pete Fellows are available to clarify and answer questions.
A variety of questions were asked which included:
January 24, 2008
The meeting adjourned at 7:52pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 5, 2008
_______________________________________
Suana Bicek, Chair_______________________________________
Mark Begin_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 22, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Zoning fees
b. Scott Warren – re: WRVA budget and Regional Ambulance Service
Correspondence
a. Stockbridge Central School – re: thank you for computers
b. TRORC – re: Minutes of December 12, 2007 meeting
c. VLCT – re: Municipal Support for VT Coalition of Municipalities’ Call for Resolution Regarding Education Finance Property Tax Reform
d. Pittsfield Historical Society – re: budget request
e. Dubois & King, Inc. – re: service overview
f. VTrans – re: 2008 Certificate of Highway Mileage
g. VT Local Roads – re: “Bridge Maintenance and Preservation Workshop” survey
h. VLCT – re: “Local Government Day in the Legislature”
i. VLCT – re: Weekly Legislative Report January 18, 2008
Old Business
a. VT Coalition of Municipalities – re: Resolution
b. Septic issues – re: status
c. Building Maintenance – re: repairs
New Business
a. Certificate of Appreciation – re: School Board member Marsha Hopkins
b. Citizen Concern/Complaint – re: sand available to residents
c. Citizen Concern/Complaint – re: recycling not being picked up
Budget
a. Change in Fund Balance and Comparative Balance Sheets – re: review
b. Revenue and Receipts – re: review
c. General Fund – re: complete budget
d. Highway Fund – re: complete budget
e. Budget Summary – re: review
f. Warning – re: review and sign
Other Business
a. Town Office Building - re: additional funds
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the January 8, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 22, 2008
Guests and Committee Reports
a. Sarah Gray – re: Zoning fees. Sarah passed out copies of the proposed Town of Pittsfield Application for Development Permit which also included Town of Pittsfield Development Bylaw Application Supplemental Information as well as a draft of the Development Permit Fees. These were reviewed. Sarah also brought material from the Town of Woodstock, which included posting notices and handouts. The fee schedule was discussed. Sarah said that she did not feel that the Zoning Administrator’s fee should be taken from the collected fees. She was asked to present an appropriate fee to the Selectboard at a future meeting. There was some discussion by the Board as to the time involvement by the Town Clerk in assisting an applicant with information needed for the application. It was recommended that until the Bylaws are voted on in March that an initial fee of $50.00 per application be charged. The Board thanked Sarah for all the time she has put in as Zoning Administrator. They appreciated the work entailed and the job she has done.
b. Scott Warren – re: WRVA budget and Regional Ambulance Service. Scott provided answers to some of the questions, which had been posed at the last meeting pertaining to several sections in the budget. He also said that he contacted Jim Fingers at Regional Ambulance Service in Rutland and felt that they are hesitant to provide a quote for the Town unless the Town is seriously interested in using their services. He added that he was told that RAS would only transport to Rutland and not provide transportation to Gifford or DHMC, etc. The Board felt that this might not be good, since many Town residents’ doctors are located at Gifford and DHMC. It would not be easy to change ambulance providers for the Town. Suana said that she would like to pursue the option with RAS and Mark and Peter agreed. The Board asked the Secretary to write to Mr. Fingers and request a quote, including copies of prior correspondence.
Correspondence
a. Stockbridge Central School – re: thank you for computers. Principal Pam Neff thanked the Board on behalf of the school for the donation of three monitors and two computers.
b. TRORC – re: Minutes of December 12, 2007 meeting. No action taken.
c. VLCT – re: Municipal Support for VT Coalition of Municipalities’ Call for Resolution Regarding Education Finance Property Tax Reform. Suana read the letter to the Board stating that VLCT endorses the Resolution. (see Old Business - a)
d. Pittsfield Historical Society – re: budget request. They are requesting $800.00 for FY2008. It was noted that this is the same as in past years and will be added to the Budget to be discussed later in the meeting.
e. Dubois & King, Inc. – re: service overview. Suana outlined the services this firm provides, which include engineering, construction, planning and design. No action taken.
f. VTrans – re: 2008 Certificate of Highway Mileage. There are a total of 14.77 miles of Class 3 roads, 4.873 miles of State Highway, and 7.38 miles of Class 4 roads totaling 19.643 miles. This was signed by the Board members.
g. VT Local Roads – re: “Bridge Maintenance and Preservation Workshop” survey. The organizers feel the input provided by the survey will provide valuable information in determining the agenda for the workshop. This will be forwarded to Road Commissioner George Deblon.
h. VLCT – re: “Local Government Day in the Legislature”. This will take place on February 20th in Montpelier and includes various discussion topics, a tour of the State House and lunch. No action taken.
i. VLCT – re: Weekly Legislative Report January 18, 2008. No action taken.
Pittsfield Selectboard Minutes page 3
January 22, 2008
Old Business
a. VT Coalition of Municipalities – re: Resolution. Discussion. Peter made a motion, seconded by Mark and approved unanimously to sign the Resolution and forward it to the Coalition.
b. Septic issues – re: status. The Secretary said that she had difficulty composing a letter as requested by the Board at the last meeting. She said she contacted Suana who said that this would be discussed further at tonight’s meeting. Peter asked who is in change at the State level of the whole program. Martha didn’t know. Peter said he would find out. In the meantime, Suana said that until the Developmental Bylaws are voted on at Town Meeting, the subject of septic permits is covered. This will be discussed further in the event that the bylaws are rejected at Town Meeting. No further action taken at this meeting.
c. Building Maintenance – re: repairs. The repairs addressed included the light fixture, flashing on the porch roof, and drip on the stairs outside of the Town Office Building. Also the broken window at the Town Hall. Peter said he would have the window repaired and look at the other issues this weekend.
New Business
a. Certificate of Appreciation – re: School Board member Marsha Hopkins. Suana said that Marsha has served on the School Board for many years and has chosen not to run again at Town Meeting. The Selectboard asked the Secretary to prepare a Certificate of Appreciation, which will be presented to her at a future date.
b. Citizen Concern/Complaint – re: sand available to residents. Don Gray sent a letter to the Board, which Suana read. He expressed his dissatisfaction with the current sand policy put in place recently allowing only limited amounts of sand. He also said that in the matter of safety he was no longer allowing school busses to drop off/pick up students in his driveway on Graysville Drive. His letter was discussed and the Selectboard felt that since its was received, his concerns have been addressed and settled with him amicably. Suana said she asked George to remove the sign and leave up the chain. No further action was taken.
c. Citizen Concern/Complaint – re: recycling not being picked up. Patty and Suana said that they were both receiving complaints that recycling has not been picked up on a regular basis. The idea of a recycling drop off located at the Town Garage was briefly discussed. The Board felt it was a good idea but not practical for many reasons. It was felt that there was a lack of communication between the Town and Jon Benson. Concern was expressed that the Town is paying for recycling pickup whether or not it occurs. No alternative dates are provided, so people have to wait another month for pickup. Mark said he would speak with Jon Benson, explain the concerns, and invite him to attend a meeting to discuss this with the Board.
Budget
a. Change in Fund Balance and Comparative Balance Sheets – re: review. Patty explained how these figures were arrived at and what they mean.
b. Revenue and Receipts – re: review. Patty explained the purpose of Undesignated Fund Balances and this handout was reviewed.
c. General Fund – re: complete budget.
Expenses
· Refuse – PY07 Solid Waste Charge - $3,570.00. Patty said that this bill was not received by the Town until the 3rd week in January and the 2007 financial books were closed. She added that the money is being brought forward in the Undesignated Fun Balance, and so it wouldn’t have to be raised for 2008.
· Budget Disbursements
Library – increase to $940.00
Pittsfield Selectboard Minutes page 4
January 22, 2008
Expenses
· Speed Bumps - $500.00
e. Budget Summary – re: review. The Anticipated Tax Rate for 2008 was reviewed and set. Without any Warned items approved, the Estimated Municipal tax rate would be $.3089. With Warned item 7 approved, the Estimated Municipal rate would be $.3089, with Warned items 7 and 8 approved - $.3318, with Warned items 7, 8, and 9 approved - $.3718.
f. Warning – re: review and sign. The Warning was reviewed and signed by the Selectboard.
Other Business
a. Town Office Building - re: additional funds. Patty asked if the Board would consider increasing the amount in Article 7, which is currently $20,000.00 due to the decrease in anticipated municipal tax. Discussion. The Board opted to keep the amount the same.
The meeting adjourned at 7:54pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 5, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 8, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., George Deblon, William Krejeski, Scott Warren, Robert Salmeri
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon - re: HW Budget
b. William Krejeski – re: reappraisal
c. Robert Salmeri – re: Liquor License for Outdoor Consumption
d. Scott Warren – re: WRVA Budget
Correspondence
a. VLCT – re: VLCT News January 2008
b. Johnnie Goldfish – re: email regarding Planning Commission map
c. VT Agency of Natural Resources – re: WW-3-1477 Michael & Joanne McKay
d. VLCT – re: Workers’ Compensation Coverage for 2008
e. Terry Shearer – re: email regarding septic officer position
f. VLCT – re: Grants Workshop and Tradeshow
g. TRORC – re: TRORC Bylaws
h. VLCT – re: Weekly Legislative Report December 14, 2007
i. VT Dept. of Motor Vehicles – re: email regarding Route 100/107 Restrictions
j. VT Agency of Natural Resources – re: Project Review Sheet for Donald Hodges
k. LEPC #12 – re: Draft of Minutes of October 18, 2007 meeting
l. VT Coalition of Municipalities – re: Resolution
m. VT Coalition of Municipalities – re: dues
n. VLCT – re: VLCT Legislative Priorities
o. Rutland County Humane Society – re: dog control
p. TRORC – re: Local Emergency Management Director Training
New Business
a. Planning Commission – re: Development Bylaw fees
b. Trash – re: collection problems
c. Rutland County Sheriff’s Department – re: contract for 2008
Other Business
a. Sand Shed – re: chaining it off
b. Selectboard – re: position vacancy
Budget
a. Cemetery
b. Highway
c. General Fund
d. Warning
Adjourn
Suana called the meeting to order at 5:54pm. The Minutes of the December 18, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 8, 2008
Guests and Committee Reports
a. George Deblon - re: HW Budget. George was asked for clarification on the different plows. He explained that OWR stands for "one way reversible." He was also asked about roadside mowing for this year and he said he has spoken with Stockbridge and expects to do the same thing as last year. Stockbridge had rented a mower and Pittsfield shared it and the cost. Speed bumps were discussed and it was determined how many would be needed as well as a barrier for the south end of the Village Green. He will present a figure at the next meeting.
b. William Krejeski – re: reappraisal. Mr. Krejeski was introduced to the Board members. He owns New England Municipal Consultants, Ltd. and plans to begin work on the town-wide reappraisal in June in preparation of the 2009 Grand List. Martha presented copies of the contract, which the Board members and Mr. Krejeski signed.
c. Robert Salmeri – re: Liquor License for Outdoor Consumption. Robert said that his request is for outside consumption for the deck only. He would like to have the deck available until midnight for customers to be able to utilize for smoking and having their drinks. This was discussed. The Board was also told that there would be no outside entertainment involved with this application. Robert said that he always tries to be sensitive to his neighbors and if noise becomes a concern, he will address this. The Board approved his request for use of the deck only for year round use with a closing time of midnight.
d. Scott Warren – re: WRVA Budget. Scott presented copies of the WRVA budget for 2008. He discussed several topics with the Board. He said that all three ambulances need to be replaced at some point. In addition, an outside company has been hired to handle delinquent accounts over six months old. He also stated that Gifford has offered to take over the billing and collection for WRVA and this is being considered. Scott said that the Board of Directors is in the final stage of selecting a new administrator. He noted that a major increase in the budget is due to the fact that the responders will need to be paperless by the end of 2008 which means expenses in the area of laptops for each rig as well as a network infrastructure, new software, etc. A change in ambulance companies was brought up again and Scott said he would contact Rutland Regional for an estimated price. Peter outlined the procedure which would be involved should Pittsfield opt to change ambulance services. It was agreed that a second cost figure should be looked at before Town Meeting even though the Town is committed to the fee budgeted for 2008. It increased from $18,848.04 in 2007 to $22,586.00. Scott was thanked by the Board members for his service to the Town as their representative to WRVA and for keeping them informed.
Correspondence
a. VLCT – re: VLCT News January 2008. No action taken.
b. Johnnie Goldfish – re: email regarding Planning Commission map. He suggested that “a map should be made available on the web or mailed to each household to allow full disclosure to all citizens.” Discussion. It was felt that since it is available to the public at the Town Clerk’s Office, that this was sufficient. Copies of the draft are available online at the Town’s website www.pittsfieldvt.org. The hearing will be held on January 24, 2008 at 7pm in the Town Hall.
c. VT Agency of Natural Resources – re: WW-3-1477 Michael & Joanne McKay. This permit application is for the construction of a 3 bedroom single family residence on previously approved Lot 90 in Our World/Highwood (Dove Drive & Tweed River Drive). This will be kept on file at the Town Clerk’s Office.
d. VLCT – re: Workers’ Compensation Coverage for 2008. This memo concerns a new risk management approach for volunteer fire departments. A copy has been forwarded to Fire Chief, David Colton for his review.
Pittsfield Selectboard Minutes page 3
January 8, 2008
e. Terry Shearer – re: email regarding septic officer position. The Secretary has emailed Terry Shearer after the last meeting inviting him to attend a Selectboard meeting to discuss the role of town Septic Officers. His response was an email citing a website, which provides the information. Martha handed out copies of the information on the site. Discussion. The Board asked the Secretary to send him a letter indicating their disagreement with the State’s position. The Board said that they would read this information and discuss it again at the next meeting
f. VLCT – re: Grants Workshop and Tradeshow. This workshop will be held on January 17th in Montpelier. No action taken.
g. TRORC – re: TRORC Bylaws. These bylaws were amended and approved at the monthly meeting of the Regional Commission on December 12, 2007. No action taken.
h. VLCT – re: Weekly Legislative Report December 14, 2007. No action taken.
i. VT Dept. of Motor Vehicles – re: email regarding Route 100/107 Restrictions. This correspondence addresses single trip permits for trucks over the legal limit on Route 100/107. The restriction is for no movement before 8:30AM, between 11:30AM – 1:00PM, and 2:30PM – 5:00PM when school is in session. The request is for the Board to let the DMV know if they would like the restriction kept on the permit. Discussion. The Board agreed that this restriction should remain in effect and asked the Secretary to send them a letter/email informing them of the Selectboard’s position.
j. VT Agency of Natural Resources – re: Project Review Sheet for Donald Hodges. This project is described as the construction of a one bedroom “primitive” camp with no interior plumbing consisting of no more than a sink with water that is used for no more than three consecutive weeks per year and no more than a total of sixty days per year – vault privy or pit privy. The Board had many concerns regarding this and asked the Secretary to present them to Terry Shearer in her correspondence.
k. LEPC #12 – re: Draft of Minutes of October 18, 2007 meeting. No action taken.
l. VT Coalition of Municipalities – re: Resolution. This resolution calls for a statewide discussion of the advantages and disadvantages of breaking from Act 60/68 and moving in one of two directions: 1) A public education system that is governed, managed and primarily financed locally, or 2) A public education system that is governed, managed and financed by the State. The Coalition would like Selectboards and Town Meetings in March to adopt this resolution. Copies were made and given to the Board members to review and discuss at the next meeting.
m. VT Coalition of Municipalities – re: dues. The Annual Report for Town Report and request for $100 for the coming year was reviewed. The dues are the same as last year and were addressed during the last meeting’s budget discussion.
n. VLCT – re: VLCT Legislative Priorities. Each priority is critical for cities and towns in the coming year and is outlined in the enclosed brochure. Their complete legislative platform may be found athttp://www.vlct.org/advocacy/legislativeplatform/. No action taken.
o. Rutland County Humane Society – re: dog control. This fall the Society’s Board of Directors adopted a policy that requires any dog that comes in stray to the shelter be registered in the town where the owner resides before the dog is returned to its owner. Their belief is that this will help more stray dogs be returned to owners in the future and that it will help keep a more accurate dog census for each town. The Society would like to know if the Selectboard does not agree with this policy. Discussion. The Board asked the Secretary to send them a letter indicating that they do not agree with the policy and to send copies of both letters to the Second Constable Doug Mianulli.
p. TRORC – re: Local Emergency Management Director Training. This program will be held on January 16th in White River Jct. and local emergency management directors and/or Selectboard representatives are encouraged to attend. No action taken.
Pittsfield Selectboard Minutes page 4
January 8, 2008
New Business
a. Planning Commission – re: Development Bylaw fees. Suana said that she spoke with TRORC’s Kevin Geiger regarding fees, which can be assessed prior to the March vote. A percentage of the fee would go to the Zoning Administrator. Discussion. Suana made a motion to assess a straight $50.00 zoning fee. Seconded by Mark. This was approved and will be in effect until the vote at Town Meeting.
b. Trash – re: collection problems. Patty said that she received numerous phone calls regarding trash not being collected, in some cases for several weeks. It was felt that this was due to several reasons, namely several snowstorms and problems with Jon Benson’s trucks. Discussion about ways to educate the public that these types of situations occasionally occur. Peter suggested that Patty include a short statement in Town Report and it was also suggested that perhaps a notice could be posted on the bulletin boards explaining this and encouraging cooperation when this occurs.
c. Rutland County Sheriff’s Department – re: contract for 2008. It was decided after discussion to reduce the budgeted amount for 2008. This change was made to the contract and Suana signed it. New hours of patrol will need to be calculated by the Sheriff for the upcoming year. (See Budget – GF)
Other Business
a. Sand Shed – re: chaining it off. Mark asked George if he could chain and lock the sand shed so that vehicles cannot enter. Residents can still enter with pails to obtain sand for their driveways. Discussion. George agreed to do this.
b. Selectboard – re: position vacancy. Peter stated that he would not run for the position at Town Meeting. Suana asked if anyone has expressed interest in serving on the Board. Members were asked to consider possible candidates.
Budget
a. Cemetery
Expenses
Wages – increase to $3,800.00
b. Highway
Expenses
Wages – Foreman – increase to $17.19/hr
Hired Equipment
Backhoe – increase to $6,000.00
Roadside Mowing – decrease to $2,000.00
Trucks – increase to $2,000.00
Material – Sand – increase to $16,500.00
c. General Fund
Expenses
Bonds and Insurance – VLCT Unemployment Trust – increase to $1,030.00
Refuse
Solid Waste Charges – increase to $37,029.00
SW Management/Program Fee – increase to $3,735.00
Other Services
Ambulance – increase to $22,586.00
Rutland County Sheriff – decrease to $4,000.00
Maintenance – Garage – decrease to $500.00
Utilities – Street Lights – increase to $3,000.00
Postage – decrease to $1,500.00
Pittsfield Selectboard Minutes page 5
January 8, 2008
Planning Commission
Printing – decrease to $250.00
Miscellaneous – decrease to $300.00
Salaries
Custodian – increase to $845.41
Listers – increase to $8,000.00
Selectboard Secretary – increase to $82.50/meeting
Board of Listers – Marshall & Swift License Fee – increase to $200.00
d. Warning – Items to be Warned include $20,000.00 for the Office Building Fund and $10,000.00 for the Town Equipment Fund. Nothing has been received from Fire Chief David Colton regarding the proposed new fire truck.
The meeting adjourned at 9:57pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 22, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 22, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
2007 Archive of Meeting Minutes
2006 Archive of Meeting Minutes
DATE: December 16, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Arthur and Barbara Reill
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Arthur and Barbara Reill – re: ANR Jurisdictional Opinion on the VT Country Inn, LLC
Correspondence
a. Benson’s Rubbish Removal, Inc. – re: 2009 Agreement
b. 100 on 100 Relay – re: 2009 race plans
c. VT Agency of Natural Resources – re: Jurisdictional Opinion #3-130, Vermont Country Inn, LLC
d. Robert Charlebois – re: (email) Planning Commission membership
e. Trevor Lashua – re: (email) VLCT – post JFC update on proposed local highway aid cuts
f. TRORC – re: Minutes of October 22, 2008 meeting
g. The Trust for Public Land – re: Land and People Fall/Winter 2008 publication
h. VT District Environmental Commission – re: Project Review Sheet for new kiln at Colton Enterprises, Route 100
i. Rutland Superior Court – re: proposed 2009-2010 Rutland County Budget
Old Business
a. Town Hall – re: lift repair update
New Business
a. Town Buildings – re: VLCT Survey of Town Buildings
b. Stanley Tool – re: business closing
Other Business
a. Ordinance – re: proposal of ordinance pertaining to child safety
Budget
a. General Fund
b. Town Report/Town Meeting Timeline
c. Town Warning
Adjourn
Peter called the meeting to order at 5:58pm. The Minutes of the December 2, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Arthur and Barbara Reill – re: ANR Jurisdictional Opinion on the VT Country Inn, LLC. Art said that as abutting property owners they had received a copy of the document. They presented it to their attorney, Frank Urso, to have him explain what it meant. Art said that his attorney contacted Linda Matteson, District 3 Coordinator. She explained to him that it was just an Opinion and no action was needed. The Inn can continue with their business until an
Pittsfield Select Board Minutes page 2
December 16, 2008
Act 250 Permit is obtained. Attorney Urso suggested to Art that the Town send a letter to the State expressing the Board’s concerns. Peter explained the Select Board’s history with this and that they would like to review this document and discuss it at the next meeting. The Board thanked the Reills for attending and expressing their concerns.
Correspondence
a. Benson’s Rubbish Removal, Inc. – re: 2009 Agreement. The Board reviewed the agreement and noted that there is a significant increase since the last agreement was approved in 2005. The Board asked the Secretary to send a letter to Jon Benson inviting him to attend the next meeting to review the agreement before the Board includes it in the budget.
b. 100 on 100 Relay – re: 2009 race plans. The annual charity relay road race will be held on Saturday, August 15, 2009. The cover letter outlines their goal, what the Town can expect from the race organizers, and how the race can benefit the Town. Enclosed is a map and Town Response Form requesting contact information and whether permission is given for the race to pass through Pittsfield. Peter completed the form and this will be returned.
c. VT Agency of Natural Resources – re: Jurisdictional Opinion #3-130, Vermont Country Inn, LLC. See Guests and Committee Reports (a).
d. Robert Charlebois – re: (email) Planning Commission membership. This correspondence originated with Suana Bicek who explained the current membership and asked the Select Board to consider action so that the Commission can have a quorum when they meet. She requests that the Select Board either appoint two new members or decrease the number of members to 5. At this time she says there are seven members but the Board thought there were six. Discussion. The majority of the terms are up at Town Meeting in March. This matter will be reconsidered after Town Meeting when the Select Board makes their appointments.
e. Trevor Lashua – re: (email) VLCT – post JFC update on proposed local highway aid cuts. This correspondence pertains to the Resolution circulated previously and not signed by the Board. According to Mr. Lashua, the legislative Joint Fiscal Committee deferred any decision on the proposed local highway aid cuts of nearly $3 million until the full legislature convenes in January. No action taken at this time by the Select Board.
f. TRORC – re: Minutes of October 22, 2008 meeting. No action.
g. The Trust for Public Land – re: Land and People Fall/Winter 2008 publication. No action.
h. VT District Environmental Commission – re: Project Review Sheet for new kiln at Colton Enterprises, Route 100. This project is general described as demolishing the two existing kilns and replacing with one new, metal sided kiln. The new kiln will be essentially on the same footprint as the existing kilns, and will be approximately the same size as the two existing. The new kiln will not require any changes to the boiler or other equipment, and will result in no new or different emissions. There will be no change in the operation of the firewood business in what has been previously permitted. This will be kept on file at the Town Clerk’s Office.
i. Rutland Superior Court – re: proposed 2009-2010 Rutland County Budget. See Budget (General Fund).
Old Business
a. Town Hall – re: lift repair update. Jerry said that Patty called Mr. Weber and it was felt that it would not be a problem to have repairs made before the end of the year.
b. Road Commissioner – re: chloride update. Patty said that George would like to check with another supplier before submitting a final figure for budgeting. The information he has received is based on a 3,000-gallon storage tank, which the Town would not own. He would like to look further into that.
Pittsfield Select Board Minutes page 3
December 16, 2008
New Business
a. Town Buildings – re: VLCT Survey of Town Buildings. Of major concerns is a leak in the bell tower, which needs to be fixed right away. In addition, the electrical outlets in the Town Hall are not grounded properly. Discussion. Jerry said he would contact Doug Johnstone and see if he can assess the bell tower’s condition and repair cost. He will also contact Lubek Electrical and have them repair the outlets in question in the Town Hall. Patty stated that if the Band Stand is to be insured, it needs to be added to the policy.
b. Town Buildings – re: Band Stand. Patty said that Connie states the roof shingles need to be replaced. Jerry said he would contact Carl Oertel and have him submit an estimate for budgeting purposes.
c. Stanley Tool – re: business closing. It was learned recently that Stanley Tool will be closing and employees laid off. No date has been given yet. The Board asked the Secretary to send a letter to them stating that the Board understands but regrets their decision. They have been good neighbors with their offers of assistance to the Town over the years. They have been greatly appreciated.
Other Business
a. Ordinance – re: proposal of ordinance pertaining to child safety. Jerry said that Rutland Town has adopted a Child Safety Ordinance to help protect children against predators. It makes certain areas of town off-limits to convicted felons, such as schools, libraries, playgrounds, etc. Discussion. Jerry said he would email suggestions to Peter and Mark for their consideration. This will be addressed at a future meeting.
Budget
a. General Fund
Income
Photo Copies – decrease to $100.00
Expenses
Dues & Contributions
VLCT – increase to $910.00
Quin Town Seniors – increase to $2,281.20
Visiting Nurse Alliance VT/NH – increase to $940.00
VT Center for Independent Living – increase to $150.00
Maintenance
Sandshed – decrease to $500.00
Other Town Buildings – Patty suggested a daytime tour with the Board to review what
needs work; the Board said that they would dismantle the dugouts, which are unsafe. They will remove the shingles and burn the lumber
Utilities – Town Hall
Fuel – increase to $3,750.00
Utilities – Town Office Building
Phone – increase to $1,350.00
Utilities – Garage
Phone – increase to $750.00
Parks & Grounds
Trees & Bedding Plants – decrease to $200.00
Wages – COLA = 5.8%. Patty will prepare the 2009 Wage Guidelines for the Board to
review at the next meeting
Capitol Projects
Recreation Area Upgrades – decrease to $500.00
Pittsfield Select Board Minutes page 4
December 16, 2008
b. Town Report and Town Meeting Timeline. These were handed out and Patty pointed out the significant dates.
c. Town Warning. The Warning for Town Meeting was handed out and reviewed.
The meeting adjourned at 7:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 6, 2009 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 6, 2009
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: December 2, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Henry Hotchkiss, Dick Stevens, Chuck Colton, George Deblon, Chuck Wise
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Henry Hotchkiss, Dick Stevens, and Chuck Colton – re: Building Committee update
b. Chuck Wise – re: Culvert Grant follow-up
c. Chuck Wise – re: Underground Utilities
d. George Deblon – re: chloride usage
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1600, Kathryn Bonin, Andrew and Judith Hawley, 4030 Route 100
b. VT Rural Fire Protection Task Force – re: Dry Hydrant Grant Program news
c. DuBois & King, Inc. – re: Second Congressional Stimulus Package
d. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1528-1, Martin McNamara, Fellows Road
e. Senator Bernie Sanders – re: (email) Town Meetings in Lincoln and Brandon
f. VT Criminal Justice Training Council – re: LE certification of constables
g. DuBois & King, Inc. – re: Integrated Engineering Services
h. VT Trails & Greenways Council – re: budget request
i. The Trust for Public Land – re: Fall/Winter 2008 publication
Old Business
a. Town Hall – re: new water heater update
b. Town Hall – re: lift repair update
c. State Permit status – re: update
New Business
a. Select Board – re: request for pay
Other Business
a. Town Hall – re: offer of ’64 Hobart dishwasher
b. Select Board Secretary – re: additional pay for meeting
Budget
a. Cemetery
b. Highway
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the November 18, 2008 meeting were approved with no corrections or changes.
Pittsfield Select Board Minutes page 2
December 2, 2008
Guests and Committee Reports
a. Henry Hotchkiss, Dick Stevens, and Chuck Colton – re: Building Committee update. Henry Hotchkiss presented an update of what the committee has been doing since they have started meeting again. He said that they are getting architect Mark McManus involved again. He passed out a handout outlining three plans. He pointed out the high priority items included in each plan. Chuck Colton said that the Committee had contacted a company, which suggested an addition to the Town Hall. He said he hoped to have more definitive information soon. Chuck also brought up critical repairs needed to the existing building. He suggested possibly removing the existing carpeting, painting the floor and adding area rugs to address the water, mold and mildew problem. Peter suggested revisiting this after the holidays and invited the Committee to attend. The Building Committee also suggested that the Select Board needed maintenance on the bell tower to avoid further damage.
b. Chuck Wise – re: Culvert Grant follow-up. George introduced Chuck to those present. Chuck works for the Two Rivers Regional Planning Commission. Chuck explained that this was a Better Backroads covered project completed about six weeks ago. At the present time Pittsfield has about 230 culverts. Chuck said that Pittsfield has a well-maintained system. Pittsfield employed the early adoption of plastic culverts and installed them well. The Town still needs to fund the system preventatively. He said that for grant purposes it is best to be in a 90/10 split. At this time Pittsfield is 80/20. To achieve the 90/10 split, the Town needs to do a road survey. Chuck said that a road survey would need to be completed before a grant is applied for. He said he can help George with that at no cost to the Town. He and George explained that there is one culvert on Upper Michigan Road near the intersection of Crossover Road that needs work and could be a candidate for a structure grant. It was agreed that the Town needs to start applying now.
c. Chuck Wise – re: Underground Utilities. Chuck said that this undertaking is quite expensive. Lines need to be encased and at a certain depth and distance from other lines and structures. Each residence would need some change to accommodate underground utilities. The out of pocket expense would be too great for Pittsfield. In addition, antique lighting would be extremely expensive. Peter asked about the availability of other bulbs for the streetlights. Chuck said that the wattage could be lowered. Patty said that the current utility bill for the streetlights is about $200/month. There was no further discussion and the Board thanked Chuck for coming and answering some of the Board’s questions.
d. George Deblon – re: chloride usage. George said that he would like to switch to liquid chloride from the flakes presently used. He explained that the liquid has several advantages: it’s easier to handle, the cost is less and it is longer lasting. He said he had hoped to have figures to present to the Board but the salesman has not sent them yet. He estimated between $5,000 and $7,000 for the initial set up, which would include a holding tank, tank for the truck and the sprayer. He said that all of the neighboring towns currently use the liquid. George also explained that he cannot obtain parts for the current spreader. Chuck added that Better Backroads might have a road stabilization grant, which could be used to help defray the initial costs. In addition the applicator sprayer can be utilized for other purposes too. The Board seemed interested in the proposal but will wait to see what figures George can obtain.
Correspondence
a. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1600, Kathryn Bonin, Andrew and Judith Hawley, 4030 Route 100. This project consisted of the replacement of a failed wastewater disposal system only for an existing single family residence on an existing 2.3-acre parcel. The permit was approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
Pittsfield Select Board Minutes page 3
December 2, 2008
b. VT Rural Fire Protection Task Force – re: Dry Hydrant Grant Program news. Due to the tight 2009 fiscal year budget, this program’s funding is at risk of being cut. The task force is requesting testimonials and success stories of how an installed dry hydrant helped to save lives and property. Pittsfield does not have any dry hydrants at this time. No action.
c. DuBois & King, Inc. – re: Second Congressional Stimulus Package. This company would like to meet and discuss Pittsfield’ infrastructure needs and assist in defining project opportunities for which planning, design, and preparation of construction/bid documents can be completed within the 120-day period of the approved stimulus package. No action.
d. VT Dept. of Environmental Conservation – re: Wastewater System & Potable Water Supply Permit WW-3-1528-1, Martin McNamara, Fellows Road. This project consists of revisions to an existing, previously permitted, 122.6-acre parcel. The permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
e. Senator Bernie Sanders – re: (email) Town Meetings in Lincoln and Brandon. The main topics of the meetings are the economy and other important issues. Lincoln’s will be held on December 6th at 10am followed by Brandon at 12:30. Local Vermont legislators will attend both meetings. No action.
f. VT Criminal Justice Training Council – re: LE certification of constables. A legislative change was made during the last session that now requires all constables who exercise any law enforcement authority become at least part-time certified no later than July 2010. Pittsfield’s constables do not have any enforcement authority and therefore are not required to be certified. No action.
g. DuBois & King, Inc. – re: Integrated Engineering Services. This letter presents an overview of the services they provide. No action.
h. VT Trails & Greenways Council – re: budget request. This organization has been a voice for recreation, trails and conservation throughout the state. They are requesting an appropriation of $30.00 in the 2009 budget. This will be discussed at a future budget meeting.
i. The Trust for Public Land – re: Fall/Winter 2008 publication. No action.
Old Business
a. Town Hall – re: new water heater update. Jerry said that the new water heater and electric switch have been installed. He said that the mixing valve might need some adjustment but that he can do that. He said he still needs CV Oil to come and cap off the gas line. Jerry praised plumber Tim Rhoades and electrician Louis Donnet for their services.
b. Town Hall – re: lift repair update. Jerry said he is still trying to contact someone regarding the repair. Patty said that there is money available in this year’s budget if someone can be found and do the work this year. Jerry said he would let Patty know as soon as he hears from someone.
c. State Permit status – re: update. Peter said that he is still waiting to hear from Terry Shearer and Linda Mattson with the State. This will be addressed at a future meeting.
New Business
a. Select Board – re: request for pay. Patty said that she would put the order in next week’s folder.
Other Business
a. Town Hall – re: offer of ’64 Hobart dishwasher. Patty said that she received a call from the Original General Store offering the dishwasher as a replacement or as spare parts for the one in the Town Hall. Patty said she checked with Susie and some information would be needed on the store’s machine to see if the model numbers, etc are a match and therefore usable as spare parts if needed. Patty asked if the Board would like to pursue this. Discussion. The
Pittsfield Select Board Minutes page 4
December 2, 2008
Board felt that they didn’t want to accept the offer, as there wasn’t really any storage space for it.
b. Select Board Secretary – re: additional pay for meeting. The Secretary made a request for additional pay as she will be sending out letters to the various boards and organizations requesting annual reports, financial records, etc. Patty said she would let Martha know the deadline to include in the letters. The Board approved the increase.
Budget
a. Cemetery
Connie kept the budget the same as last year’s.
It was noted that $100.00 was budgeted for Miscellaneous and $410.00 was spent. Patty said that is was for the re-purchase of unused cemetery lots.
b. Highway
Income
State Aid – increase to $21,000.00
GMNF – increase to $10,900.00
Expenses
Fuel
Diesel – increase to $12,000.00
Lubricants – increase to $500.00
Hired Equipment
Rochester Road Maintenance – increase to $2,200.00
Material
Gravel – George proposed an increase to $20,000.00.
The Board approved $15,000.00.
Sand – George proposed an increase to $25,000.00.
The Board approved $20,000.00.
Garage Supplies – increase to $1,000.00
Repair
Rake – increase to $400.00
Trimmer – increase to $100.00
Pressure Washer – increase to $100.00
Patty will prepare wage figures and the balance of the budget for the next meeting.
Pittsfield Select Board Minutes page 5
December 2, 2008
The meeting adjourned at 7:15pm. The next Regular Select Board meeting is scheduled for Tuesday, December 16, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 16, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 18, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Rutland County Humane Society – re: notice of suspension of accepting cats
b. Lou Lertola – re: Vermont property tax exemption for disabled veterans
c. VLCT – re: (email) raising Interstate weight limits in Vermont
d. MUNINET – re: (email) Town of Searsburg School District
e. CVPS – re: 2008 Vermont Citizenship Report
f. TRORC – re: “Vermont Long Range Transportation Plan” meeting
g. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1619 Gregory Falk, 4121 Route 100
h. UVM Extension – re: 1st Annual Vermont Conference on “Community-Based Approaches to Energy and Climate Change” information
Old Business
a. English, Carroll & Boe, PC – re: Report of Findings, Order and Return Regarding Portions of TH#11 Town of Chittenden
b. VT Downtown Program – re: further information
c. Regional Ambulance Service – re: update
d. First Response Squad – re: inventory and membership update
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering December 13, 2008 Christmas Party at the Amee Farm
Other Business
a. Town Hall – re: elevator repair update
b. Town Hall – re: new water heater
c. Town Office Building – re: front porch repair
Adjourn
Peter called the meeting to order at 6:06pm. The Minutes of the November 5, 2008 meeting were approved with no corrections or changes.
Correspondence
a. Rutland County Humane Society – re: notice of suspension of accepting cats. Due to severe overcrowding and a decline in adoptions, the RCHS shelter has had to suspend accepting both owned and stray cats and kittens until further notice. No action taken.
b. Lou Lertola – re: Vermont property tax exemption for disabled veterans. Cmd Sgt Major Lou Lertola, Retired is a self-appointed representative of all 50% or more disabled veterans who qualify for a property tax exemption in Vermont. The purpose of his letter is to encourage the Selectboard to increase Pittsfield’s property tax exemption from $10,000 to $40,000 for the Town's one qualifying veteran. He also requests that this be put before the voters at Town Meeting. No action taken.
Pittsfield Selectboard Minutes page2
November 18, 2008
c. VLCT – re: (email) raising Interstate weight limits in Vermont. This Resolution calls upon the United States Congress to raise Interstate weight limits in Vermont to mirror those of the states and Canadian provinces surrounding Vermont. Discussion. The Board unanimously approved the Resolution and Peter signed it on behalf of the Selectboard.
d. MUNINET – re: (email) Town of Searsburg School District. This correspondence pertains to a lawsuit filed by the Town of Searsburg against the VT Dept. of Education and a parent residing in Wilmington. The case involves the language and interpretation of 16 VSA Section 1075 regarding the determination of residency of a student for purposes of tuition payments by a town not having a high school. The parents are divorced and live in different towns. An amendment from the law firm is attached and they ask that if the Selectboard is in support that it be forwarded to Pittsfield’s state senators and representatives. No action taken.
e. CVPS – re: 2008 Vermont Citizenship Report. This publication presents information on Business Operations, Environment issues and Community issues.
f. TRORC – re: “Vermont Long Range Transportation Plan” meeting. This meeting is for the purpose of discussing the draft of this plan. The meeting will be held November 20th in Norwich. No action.
g. VT Agency of Natural Resources – re: Project Review Sheet #WW-3-1619 Gregory Falk, 4121 Route 100. This project is described as the construction of a 3 bedroom single family house on a previously approved lot. This will be kept on file at the Town Clerk’s Office.
h. UVM Extension – re: 1st Annual Vermont Conference on “Community-Based Approaches to Energy and Climate Change” information. This conference will be held at VTC on December 6th. There will be exhibitors and workshops and other opportunities to learn more about ways to increase energy efficiency and renewable energy for municipal governments, businesses, and residents.
Old Business
a. English, Carroll & Boe, PC – re: Report of Findings, Order and Return Regarding Portions of TH#11 Town of Chittenden. The Board discussed where the road would have any impact on Pittsfield. It was felt that there would be none to the Gallagher's property. The Board members signed the document.
b. VT Downtown Program – re: further information. A representative from TRORC was invited to tonight’s meeting to provide more information. As he was unable to attend, this will be tabled to another meeting.
c. Regional Ambulance Service – re: update. Peter said that he has emailed Jim Finger inviting him to attend a meeting but has received no response. This will be tabled to another meeting.
d. First Response Squad – re: inventory and membership update. Angela Jackson had been asked to provide this information for the Board. It has not been received. This will be tabled to another meeting.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering December 13, 2008 Christmas Party at the Amee Farm. This was approved. The Board will continue to monitor the number of functions they approve in anticipation of the property becoming commercial and in need of required State permits.
Other Business
a. Town Hall – re: elevator repair update. Jerry said he is continuing to try and locate a company who can service the elevator. This will be tabled until a future meeting.
b. Town Hall – re: new water heater. Jerry said that Tim Rhoades is not available right now but that he would continue to try and schedule the replacement of the water heater.
Pittsfield Selectboard Minutes page 3
November 18, 2008
c. Town Office Building – re: front porch repair. Carl Oertel has completed the reshingling of the roof and other repairs to the porch.
The meeting adjourned at 6:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 2, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 2, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 5, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Kris Sperber,
A.J. Ruben
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kris Sperber and A.J. Ruben: re: School Board concern
Correspondence
a. John Bilunas – re: email correction to Minutes
b. VLCT – re: Resolution opposing proposed local highway aid cuts
c. USDA – re: Reauthorization of the Secure Rural School Act
d. VLCT – re: Renewal Rates Update
e. Town of Bethel – re: Approval of the White River Solid Waste Implementation Plan
f. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1619, 4012 Route 100 for Gregory Falk
g. VT Dept. of Environmental Conservation – re: Wastewater & Potable Water Supply Permit WW-3-1619 for Gregory Falk
h. VT Dept. of Environmental Conservation re – application Project ID#WW-3-1620, 119 Cahill Road for Michael Moran
i. VT Dept. of Environmental Conservation re – Wastewater & Potable Water Supply Permit WW-3-1620 for Michael Moran
j. VLCT – re: VLCT News November 2008
k. GWS Technologies – re: introduction to Solar Stik
l. VLCT – re: Election 2008: Water
m. Rutland Economic Development Corporation (REDC) – re: invitation to the 71st Annual Meeting
n. Local Emergency Planning Committee (LEPC #12) – re: Minutes of August 21, 2008 meeting
o. TRORC – re: information on Vermont Online Bridge and Culvert Inventory Tool (VOBCIT)
p. GameTime – re: “Fighting Obesity Through Play Grant” application
q. TRORC – re: October 2008 newsletter
r. TRORC – re: Pittsfield Capital Program grant close-out materials
s. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1528-1, Fellows Road for Martin McNamara
t. Howard Gunter – re: trash collection
Old Business
a. Town Hall – re: dehumidifier
b. Pierce Hall – re: invitation to coffee hour
c. Town Hall – re: water heater
d. Citizen Concern – re: recycling center
e. Town Road – re: status of speed bumps
f. Certificate of Appreciation: - re: review and sign
g. Town Office Building – re: porch roof repair
Pittsfield Selectboard Minutes page 2
November 5, 2008
New Business
a. VT Downtown Program – re: newspaper article regarding funding availability
Other Business
a. Chittenden TH#11 – re: amended proposal
b. Original General Store – re: Wine Cellar opening
Adjourn
Peter called the meeting to order at 6:10pm. The Minutes of the October 21, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kris Sperber and A.J. Ruben: re: School Board concern. Kris and A.J. explained to the Selectboard what the WNSU SPED Assessment to the membership towns was and how the figures were arrived at. Kris went on to say that for 10-20 years the SPED Assessment has been based on those student numbers who actually attended schools within the SU and did not include students who were educated outside of the union. Currently approximately 20% of Pittsfield’s total student number are educated within the union. It was recently discovered that Pittsfield may not have been assessed correctly and that other member towns were paying the difference. They both added that there has been talk about the SU towns trying to collect on previous years’ assessments, however the Superintendent feels it should be from this point in time forward. Whatever the outcome, next year’s school budget will be considerably higher. They plan to pursue communication with the State education department and other agencies as needed. Discussion. Peter asked that the School Board keep the Selectboard in the loop.
Correspondence
a. John Bilunas – re: email correction to Minutes. This email addresses previous correspondence with the Board. His concern was noted and no further action will be taken.
b. VLCT – re: Resolution opposing proposed local highway aid cuts. This follow-up email thanks the 70+/- towns who have adopted and signed the Resolution. Pittsfield has not signed as yet. No action taken.
c. USDA – re: Reauthorization of the Secure Rural School Act. Congress reauthorized the Secure Rural Schools Act (H.R. 1424) and all of the towns, because the formula for calculating the payments was changed, will see an increase if electing to stay with the Secure Rural Schools payments. The other option available is to go back to the 25% Fund. Both options were explained in more detail. Discussion. The Board agreed to stay with the Secure Rural Schools Funding, signed the election form, and it will be sent in before the deadline of November 7th.
d. VLCT – re: Renewal Rates Update. An explanation of what rates may do this year was explained. VLCT hopes to have finalized rates by the Health Trust annual meeting in mid November.
e. Town of Bethel – re: Approval of the White River Solid Waste Implementation Plan. The Alliances’ SWIP was approved by the State on September 25, 2008. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1619, 4012 Route 100 for Gregory Falk. This project consists of the construction of a 3BR SFR on a previously approved lot. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: Wastewater & Potable Water Supply Permit WW-3-1619 for Gregory Falk. This permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
November 5, 2008
h. VT Dept. of Environmental Conservation re – application Project ID#WW-3-1620, 119 Cahill Road for Michael Moran. This project consists of replacing a failed wastewater system. This will be kept on file at the Town Clerk’s Office.
i. VT Dept. of Environmental Conservation re – Wastewater & Potable Water Supply Permit WW-3-1620 for Michael Moran. This permit was approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VLCT – re: VLCT News November 2008. No action.
k. GWS Technologies – re: introduction to Solar Stik. The Solar Stik is a portable power generator that requires only sunlight and/or wind to generate electricity. It can be set up and operating by one person in less than five minutes. More information can be obtained at www.GreenWindSolar.com.
l. VLCT – re: Election 2008: Water. This issue is on Water and is the 5th issue paper in the series. Topics addressed are Water Wars – Vermont Style, Clear Water Act and Vermont Water Quality Standards, Stormwater and Municipal Wastewater Treatment, Wetlands, Riparian Buffers and Erosion Control, Small Hydro, Growth Management and Water Impediments, and VLCT Recommendations.
m. Rutland Economic Development Corporation (REDC) – re: invitation to the 71st Annual Meeting. This meeting was held on November 6th. No action.
n. Local Emergency Planning Committee (LEPC #12) – re: Minutes of August 21, 2008 meeting. No action.
o. TRORC – re: information on Vermont Online Bridge and Culvert Inventory Tool (VOBCIT). This tool is web based and was created to help municipalities better manage local bridge and culvert inventory data. The web page is at http://apps.vtrans.vermont.gov/BridgeAndCulvert.
p. GameTime – re: “Fighting Obesity Through Play Grant” application. This information will be forwarded to Henry Hotchkiss and the Building Committee
q. TRORC – re: October 2008 newsletter. No action.
r. TRORC – re: Pittsfield Capital Program grant closeout materials. This material was reviewed. Discussion. The Board felt that it was their understanding that there would be no cost to the Town. Jerry said he would be willing to contact Two Rivers to clarify the situation.
s. VT Dept. of Environmental Conservation – re: application Project ID#WW-3-1528-1, Fellows Road for Martin McNamara. This is an amendment to a previous permit to revise well and replacement leach field as well as an additional house. This will be kept on file at the Town Clerk’s Office.
t. Howard Gunter – re: trash collection. This letter from Howard Gunter, Pastor of the Pittsfield Federated Church wants the Town to recognize Dave, an employee of Benson’s Rubbish Removal, who collects Rev. Gunter’s trash weekly. Rev. Gunter recognizes Dave’s diligence and positive friendly attitude. He feels that this reflects not only on Dave’s character but also speaks to the caliber of vendors representing the town. Discussion. The Board asked Patty to forward this to Jon Benson.
Old Business
a. Town Hall – re: dehumidifier. The dehumidifier has been ordered and will be installed soon.
b. Pierce Hall – re: invitation to coffee hour. Since this is a busy time of the year for most, it was decided to revisit this topic after the holidays.
c. Town Hall – re: water heater. Jerry said he spoke with plumber Tim Rhoades and obtained an estimate of $1,244.00 for a new 40-gallon electric water heater. He said that the gas line would need to be capped off by CV Oil and some electrical work would need to be done. The Board agreed to the project. Jerry will contact Tim Rhoades, Lubek Electric and CV Oil and have the project started.
d. Citizen Concern – re: recycling center. Jerry said he recently spoke with a resident who had asked about recycling and hadn’t heard what decision the Board had made. Peter presented a brief history of the proposal. It was agreed that it would not be a good idea as there would
Pittsfield Selectboard Minutes page 4
November 5, 2008
be no way to monitor who used it and it could also become a general dumping station for trash/garbage. Jerry said he would get back to the resident.
e. Town Road – re: status of speed bumps. Mark said that the company in Barre no longer carries them. George was checking with VTrans but was unable to get any further information at this time.
f. Certificate of Appreciation: - re: review and sign. The Certificate was signed by all the Board members and will be presented at a future date to be announced.
g. Town Office Building – re: porch roof repair. Mark said he spoke with Carl Oertel and the repairs will be made using tarpaper, shingles, and flashing.
New Business
a. VT Downtown Program – re: newspaper article regarding funding availability. Patty read an article that appeared in the Rutland Herald. The VT Downtown Program is part of the Agency of Commerce and Community Development and has about $300,000.00 to award with three application rounds. To be eligible for funding, a municipality has to be designated as having either a downtown or a village center. Municipalities must be able to match the funds received from the grant. Matching funding can include an in-kind match of time worked by Town people. Discussion. Jerry said that the Planning Commission had addressed this in the past. He went on to explain how Two Rivers could help.
Other Business
a. Chittenden TH#11 – re: amended proposal. Jerry said their new proposal is to shorten rather than extend to road so as to avoid impacting the Gallagher property on the Pittsfield end.
b. Original General Store – re: Wine Cellar opening. An article in the Vermont Journal on October 28, 2008 announced the recent opening of a wine cellar for private parties and holiday functions. A concern regarding status of necessary permits had been brought to the Board’s attention. Discussion. It was decided to take no action.
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 18, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 18, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 21, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Valerie Levitan, Susan Barron
AGENDA: Call to Order
Approve Minutes
- October 7, 2008 Regular Meeting
- October 11, 2008 Special Meeting
- Valerie Levitan and Susan Barron – re: Pierce Hall update and invitation
- VLCT – re: VLCT News October 2008
- TRORC – re: Minutes of September 24, 2008 meeting
- UVM Extension – re: "Community-Based Approaches to Energy & Climate Change" conference
- VLCT – re: Potential funding cuts in local highway aid programs
- VT Agency of Natural Resources – re: Project Review Sheet WW-3-1583 for the University of Colorado Real Estate Foundation, 380 Forsha Road; Water and Wastewater Design for SF 3-BR home on 3.8 acres of undeveloped land
- TRORC – re: Municipal Planning Grant Resolution, adoption and request for signatures
- English, Carroll & Boe, P.C. – re: email of DRAFT Report of Findings regarding TH#11, Town of Chittenden
- VLCT – re: "Municipal Budgeting and Financial Management" workshop
- Regional Ambulance Service – re: email regarding change of ambulance service for Town of Pittsfield
- Town Buildings – re: key and folder to Jerry
- Town Hall – re: hot water heater
- Town Hall – re: broken window
- Town Hall – re: dehumidifier
- Town Office Building – re: water leak repair
- Elections – re: phone line set up for Election Day
- Certificate of Appreciation – re: Suana Bicek
- Selectboard – re: change of meeting date
Peter called the meeting to order at 5:57pm. The Minutes of the October 7, 2008 Regular Meeting and October 11, 2008 Special Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
October 21, 2008
Guests and Committee Reports
- Valerie Levitan and Susan Barron – re: Pierce Hall update and invitation. Valerie and Susan presented the latest update on the renovation that has been taking place at Pierce Hall. They also presented the Board with a brochure containing more information. The main purpose of
Correspondence
- VLCT – re: VLCT News October 2008. No action.
- TRORC – re: Minutes of September 24, 2008 meeting. No action.
- UVM Extension – re: "Community-Based Approaches to Energy & Climate Change" conference. This conference will be held on December 6, 2008 at VTC.
- VLCT – re: Potential funding cuts in local highway aid programs. This memo explains what will happen if the legislative Joint Fiscal Committee approves the second part of a state budget rescission proposal in November. If this occurs, local officials will lose nearly $3 million in local highway aid money, possibly forcing an increase in local property taxes. A sample resolution opposing the proposed cuts in funding is included in the memo as well as the addresses to send it to. Discussion. No action.
- VT Agency of Natural Resources – re: Project Review Sheet WW-3-1583 for the University of Colorado Real Estate Foundation, 380 Forsha Road; Water and Wastewater Design for SF 3-BR home on 3.8 acres of undeveloped land. This will be kept on file at the Town Clerk’s Office.
- TRORC – re: Municipal Planning Grant Resolution, adoption and request for signatures. The Board members adopted and signed the Resolution.
- English, Carroll & Boe, P.C. – re: email of DRAFT Report of Findings regarding TH#11, Town of Chittenden. Discussion. The Board felt they would like to review this further and it will be added to the next meeting’s agenda.
- VLCT – re: "Municipal Budgeting and Financial Management" workshop. This workshop will be held on November 13, 2008 in Montpelier. No action.
- Regional Ambulance Service – re: email regarding change of ambulance service for Town of Pittsfield. Discussion. The Board felt they would like to review this further and it will be added to the next meeting’s agenda. Peter said that he would contact them and state that the Town is interested in further discussion.
- Town Buildings – re: key and folder to Jerry. These pertain primarily to the rental of the Town Hall and were presented to Jerry by Peter.
- Town Hall – re: hot water heater. Patty said that Greg Martin from CV Oil Company made a service call and said that the LP gas water heater was sooted up and suggested possible replacement with an electric water heater at some point. Jerry suggested installing an on/off switch on the wall. Discussion. Jerry said he would contact a plumber and electrician to see what would be best.
- Town Hall – re: broken window. Peter said that the window has not been repaired yet. Access to it is through ceiling tiles in the basement. He said that he will tend to it and have it fixed.
- Town Hall – re: dehumidifier. None has been purchased yet. One will be bought before it’s needed next year. Jerry will follow up on this.Pittsfield Selectboard Minutes page 3
October 21, 2008 - Town Office Building – re: water leak repair. This has not been repaired. Peter and Mark will meet and attempt to fix it with hydraulic cement.
- Elections – re: phone line set up for Election Day. Peter and Jerry will set this up the Sunday before the election.
- Certificate of Appreciation – re: Suana Bicek. The Board asked the Secretary to prepare a certificate for them to sign and present to Suana for her many years of service to the Town.
- Selectboard – re: change of meeting date. Due to the General Election taking place on the Board’s regular meeting day, it was decided to change the meeting day to Wednesday, November 5th. The Secretary will prepare and post Warnings.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 5, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: October 11, 2008
PRESENT: Peter Borden, Jr., Mark Begin
AGENDA: Call to Order
- Request to Cater Malt & Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Writers Conference, Cocktail Party and BBQ,Amee Farm on October 18, 2008
- Request to Cater Malt & Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Killington Ambassador Party, Amee Farm on October 25, 2008
Peter called the meeting to order at 8:35am.
Both of these functions which were disapproved at the September 23, 2008 regular meeting are now approved after conversations with State officials regarding the status of septic and Act 250 permits.
Discussion. Peter said that these approvals would be part of the 5-7% commercial functions, which will count towards the annual total, which will then deem the property Commercial. At that time, the Residential septic will need to become Commercial. Peter also said that the State is currently considering an Act 250 determination on the property but their decision is still pending. As of October 7, 2008, the Vermont Country Inn, LLC’s septic is still considered Residential, based on use. The Board will continue to monitor this.
The meeting adjourned at 8:45am. The next Regular Selectboard meeting is scheduled for Tuesday, October 21, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 21, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 7, 2008
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Robert Salmeri, Jason Evans, Kim Harris, Joe Desena
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
- Robert Salmeri – re: noise complaint
- Jason Evans & Kim Harris – re: future plans for the Clear River Tavern
- Joe Desena – re: noise complaint
- Joe Desena – re: Amee Farm permit status
- VLCT – re: Election 2008 Issues papers
- VLCT – workshop: "Forest Conservation and Urban Forestry Planning"
- VLCT – workshop: "Effective Collection of Delinquent Property Taxes"
- VLCT – workshop: "Planning and Zoning Forum"
- VLCT – Election 2008: Public Safety
- Sarah Gray – re: Gary & Janice Stumpf #02-08 Application for Zoning Permit
- VT Dept. of Forests, Parks, and Recreation – re: proposal to alter, discontinue and reclassify portions of TH#11 in the Town of Chittenden
- George D. Aiken RC&DC – re: thank you for contribution
- VLCT – re: workshop: "Managing the Municipal Highway System"
- VT Dept. of Environmental Conservation – re: Application WW-3-1600, Parcel 99-4030-000, Replace a failed wastewater disposal system, Kathryn Bonin, Andrew & Judith Hawley, 4030 Route 100
- VT Dept. of Environmental Conservation – re: WW-3-1600 Permission to Install New Wastewater Disposal System/Replace Failed System, Kathryn Bonin, Andrew & Judith Hawley, 4030 Route 100
- VT Economic Development Authority (VEDA) – re: State Infrastructure Bank Funding Available for Municipal Transportation Construction Projects
- SVE Associates – re: services they rendered to Monadnock Marketplace in Keene, NH
- White River Partnership – re: Currents Fall 2008 publication
- VT Emergency Management – re: Hazard Mitigation Grant Program information
- U.S. Dept. of Agriculture – re: GMNF Forest Plan Amendment #1
- Better Backroads – re: balance of grant award for "Better Backroads – Clean Water You Can Afford Grant Program"
- Amtrak – re: passenger train emergency response training program
- TRORC – re: Draft Municipal Planning Grant
- Green Up Vermont – re: Annual Report, Budget Request for 2009 and Town Coordination information
- Noise Complaint – re: Clear River Tavern
- Noise Complaint – re: Riverside Farm
- VT Country Inn, LLC – re: permit status of stormwater, wastewater, and Act 250
- Chittenden TH#11 Road Hearing
October 7, 2008
New Business
- 1st Class Liquor License and Outside Consumption Permit – re: Clear River Tavern
- VLCT – re: 2009 VLCT PACIF Renewal Application
- First Response – re; status report on membership and inventory
- Town Office Building – re: front porch roof repair
- Race Announcement – re: The New England Ultras 200 Mile Endurance and 100 Mile "Fun Run"
- Selectboard – re: welcome Jerry and outline responsibilities
Peter called the meeting to order at 5:59pm. The Minutes of the September 23, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
- Robert Salmeri – re: noise complaint (see Old Business – a)
- Jason Evans & Kim Harris – re: future plans for the Clear River Tavern. Jason and Kim were introduced as the future new owners/managers of the Clear River Tavern. They are purchasing it from Robert Salmeri. Jason said that no change in operations was planned for the Tavern and plans to keep the same staff for now. They do plan to continue to have live entertainment on Friday and Saturday nights. and presented his application for a liquor licenses (see New Business – a)
- Joe Desena – re: noise complaint (see Old Business – b)
- Joe Desena – re: Amee Farm permit status (see Old Business – c)
- VLCT – re: Election 2008 Issues papers. This issue is on Land Use and is the 3rd issue paper in the series. Topics addressed are Context of Planning and Zoning, Local Commitment to Planning, Challenges to Integrated Land Use Decisions, Programs to Encourage Compact Settlement Surrounded by Countryside, and VLCT’s Recommendations.
- VLCT – workshop: "Forest Conservation and Urban Forestry Planning". This workshop will be held October 21, 2008 via Vermont Interactive Television.
- VLCT – workshop: "Effective Collection of Delinquent Property Taxes". This workshop will be held on October 21, 22, and 23rd in three different locations. It will cover the best practices and procedures for the effective collection of delinquent property taxes.
- VLCT – workshop: "Planning and Zoning Forum". This workshop will be held on October 30th in Montpelier and will offer participants a chance to discuss the most pressing issues in municipal planning and zoning with officials from around the state.
- VLCT – Election 2008: Public Safety. This is the 4th Issue Paper in the series. Topics addressed include Offenders and Communities, Policing, Emergency Management, and VLCT’s Recommendations.
- Sarah Gray – re: Gary & Janice Stumpf #02-08 Application for Zoning Permit. This letter and applications are copies of what was sent to the State by Sarah Gray, Zoning Administrative. Sarah has determined that the existing and proposed structures are located in the designated floodway of Guernsey Brook. She says that the application will not be considered complete and ready for action until she has received the State’s comments. This will be kept on file at the Town Clerk’s Office.
- VT Dept. of Forests, Parks and Recreation – re: proposal to alter, discontinue and reclassify portions of TH#11 in the Town of Chittenden. This correspondence dated September 17,Pittsfield Selectboard Minutes page 3
October 7, 2008
2008 states that this department has reviewed the proposal and has no objection to the proposed changes. - George D. Aiken RC&DC – re: thank you for contribution. This contribution was a budgeted disbursement approved at Town Meeting 2008.
- VLCT – re: workshop: "Managing the Municipal Highway System". This workshop will provide an overview of the 2009 Municipal Transportation Policy, information on maintaining and preserving municipal highway infrastructures as well as managing the local transportation budget. This will be forwarded to Road Commissioner George Deblon.
- VT Dept. of Environmental Conservation – re: Application WW-3-1600, Parcel 99-4030-000, Replace a failed wastewater disposal system, Kathryn Bonin, Andrew & Judith Hawley, 4030 Route 100. This application has been received and will be reviewed by this department. This will be kept on file at the Town Clerk’s Office.
- VT Dept. of Environmental Conservation – re: WW-3-1600 Permission to Install New Wastewater Disposal System/Replace Failed System, Kathryn Bonin, Andrew & Judith Hawley, 4030 Route 100. Permission is given to install the new disposal system following specified conditions. This will be kept on file at the Town Clerk’s Office.
- VT Economic Development Authority (VEDA) – re: State Infrastructure Bank Funding Available for Municipal Transportation Construction Projects. This mailing discusses the existence of special transportation project construction financing available. No action.
- SVE Associates – re: services they rendered to Monadnock Marketplace in Keene, NH. This company provided survey, civil engineering, and landscape architecture to this shopping plaza. No action.
- White River Partnership – re: Currents Fall 2008 publication. No action.
- VT Emergency Management – re: Hazard Mitigation Grant Program information. This information will be forwarded to Road Commissioner George Deblon, as culvert replacement is included in the grant.
- U.S. Dept. of Agriculture – re: GMNF Forest Plan Amendment #1. This is an invitation for comments. The Forest Service is proposing to change the management of Wilderness Study Area Management Areas, Remote Backcountry Forest Management Areas, and a Candidate Research Natural Area Management Area that are remnant areas resulting from the 2006 New England Wilderness Act. They request a response by October 30, 2008. No action.
- Better Backroads – re: balance of grant award for "Better Backroads – Clean Water You Can Afford Grant Program". This check for $3,250 was received and deposited.
- Amtrak – re: passenger train emergency response training program. This program is offered to agencies likely to respond to a passenger train incident. No action.
- TRORC – re: Draft Municipal Planning Grant. Chris Sargent at Two Rivers is the Town’s grant writer. The packet includes the application summary, the project description, the project task list, and the Resolution for Municipal Planning Grant.
- Green Up Vermont – re: Annual Report, Budget Request for 2009 and Town Coordination information. The Annual Report and Budget Request will be set aside for Town Report and Budget meetings. The Secretary will contact David Hooks to see if he will continue in this position.
- Noise Complaint – re: Clear River Tavern. Sal was present to respond to the letter the Board sent regarding a complaint on the night of September 7th stating noise was coming from the Clear at 2AM. Discussion. Sal stated that based on his information, the Tavern was closed by 12:15am. Jason Evans stated that when he closed up he could hear noise coming from Tim Hunt’s property, which was having a party. The Board will take no further action.
- Noise Complaint – re: Riverside Farm. Correspondence was received from Courtney Desena regarding this matter. Courtney states in her correspondence that the noise was not coming from their property late at night on September 6th as reported, although an event had takenPittsfield Selectboard Minutes page 4
October 7, 2008
place earlier in the evening and had concluded at the 10pm cutoff. She also stated that neighbors she spoke with verified that no noise was coming from Riverside Farm. The Board will take no further action. - VT Country Inn, LLC – re: permit status of stormwater, wastewater, and Act 250. It was determined that the stormwater permit status had been resolved. A septic permit had been approved for the property but for a single-family residence, not a commercial property. Joe said that he has spoken with Linda Matteson at Act 250 and will apply for a permit when a decision has been reached as to what the Farm will be used for. He said that Linda was okay with that. Discussion. Peter said he would contact Terry Shearer and Linda Matteson to clarify statements that had been made to Mark and to Joe Desena at different times. Patty said that the Wastewater Permit is in Joe’s name and should be in VT Country Inn, LLC’s for proper recording. In addition it was noted that the physical address on the permit was not for the property permitted. Joe said he would take care of these changes. The Board felt after reading a letter from the septic designer that a new letter addressing upgrading the septic from residential to commercial needed to be written. There was discussion about whether the property is Residential or Commercial and this needs to be clarified. In the meantime, the two Requests to Cater from Occasions Catering that were addressed at the last Selectboard meeting will remain Unapproved until Peter has his discussions with the State and reports to the Board.
- Chittenden TH#11 Road Hearing – re: status. Mark and Jerry attended the Public Hearing on Saturday, September 27th. It became clear that the situation was not resolved amicably based on opinions voiced by property owners at the Hearing. Jerry felt that it was premature for Pittsfield to get involved. Discussion. The Board asked the Secretary to send a letter to the Chittenden Selectboard saying that until the dispute is settled, Pittsfield is not ready to commit to this.
- 1st Class Liquor License and Outside Consumption Permit – re: Clear River Tavern. These applications presented by Jason Evans were reviewed and approved.
- VLCT – re: 2009 VLCT PACIF Renewal Application. This is the annual renewal. Questions in the application regarding casualty limits, property listing, garaged vehicles, valuation of buildings, and vehicle and mobile equipment were discussed and answered. Patty added that for Workers Compensation, the number would change based on member of the Fire Department and First Response Squad.
- First Response – re: status report on membership and inventory. In the past, it has been difficult to determine what the inventory actually was. Scott Warren had prepared a report for the Board when he took over the Squad, but since he has left, the Board would like an updated report. The Secretary was asked to contact Angela Jackson for this information.
- Town Office Building – re: front porch roof repair. Peter said that Carl Oertel will replace shingles and flashing on the roof.
- Race Announcement – re: The New England Ultras 200 Mile Endurance and 100 Mile "Fun Run". Joe Desena said that this race will take place October 30, 31, and November 1st at the Amee Farm. Patty said that she received an email from Andy Weinberg. Andy was requesting permission for the race to use part of South Hill Road. It was determined that the portion of the road in question was actually in Stockbridge. This was for the Board’s information.
- Selectboard – re: welcome Jerry and outline responsibilities. Peter and Mark welcomed Jerry to the Board. Peter explained what was involved with the Town Buildings and rental. He said he would give him the keys and the calendar. Patty presented Jerry with the Selectboard Handbook.
October 7, 2008
The meeting adjourned at 7:07pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 21, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 21, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 23, 2008
PRESENT: Peter Borden, Jr., Mark Begin
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VT Off-Highway Vehicle Recreation Association (VORA) – re: introduction to organization and questionnaire
b. VLCT – re: Election 2008 August publication
c. Comcast – re: Business Class communications solutions
d. VTrans – re: (email) FEMA Declaration for the July 21 – August 12 Storms
e. VT Dept. of Tourism – re: (email) Commissioner’s Update September 2008
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1583 for University of Colorado Real Estate Foundation, 380 Forsha Road
g. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services
h. VT Center for Independent Living – re: thank you for budgeted donation
i. VT Agency of Natural Resources – re: Vermont Country Inn, Project#2007-479, follow up to wetlands violations
j. TRORC – re: “Clean Energy Development Fund” municipal grants and “Button-Up Vermont!”
k. Engineering Ventures, Inc. – re: invitation to Open House
l. VT Tennis Court Surfacing – re: information on services
m. Letter of Intent – re: Jerry Drugonis (see Old Business – a)
n. Letter of Intent – re: Mona Colton (see Old Business - a)
o. VLCT – re: Election 2008 September publication
p. VT Agency of Natural Resources – re: Out of the Blue Summer/Fall 2008 newsletter of the Water Quality Division
q. TRORC – re: Minutes of the Annual Meeting June 25, 2008
r. VT Agency of Natural Resources – re: Universal Jurisdiction’s Impact on Town Authority over Water and Wastewater after July 1, 2007 document
s. VT Agency of Natural Resources – re: Vermont County Inn, LLC Construction SW Permit 5448-9020
t. VLCT – re: “2008-2009 Calendar of Training and Events” brochure
u. VLCT – re: “Managing the Municipal Highway System” workshop
v. Rutland County Women’s Network & Shelter – re: Annual Report 2009 and request for next year
w. Dam Engineering Services – re: information on services
x. VT Coalition of Municipalities – re: 12th Annual Coalition Statewide Meeting announcement
y. VT Dept. for Children and Families – re: Child Abuse and Neglect Centralized Reporting
Old Business
a. Selectboard Vacancy – re: fill vacant position.
b. Chittenden TH#11 Road Hearing – re: update
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for wedding, rehearsal dinner and brunch at Riverside Farm on October 10, 11, and 12
Pittsfield Selectboard Minutes page 2
September 23, 2008
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for Killington Ambassadors Party at the Amee Farm on October 25, 2008
e. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for a Writers Conference at the Amee Farm on October 18, 2008
f. Pitt-Stop – re: follow up to letter regarding permit status
New Business
a. Permit for Driveway Construction – re: Joseph Desena, 460 Tweed River Drive
b. Citizen Complaint – re: noise from Riverside Farm on September 6th
c. Citizen Complaint – re: noise from Clear River Tavern on September 7th
d. VT Dept. of Public Service – re: (email) Renewable Energy Funding Available for Towns
Other Business
a. Gary Stumpf – re: question about structure location in Guernsey Hollow
Adjourn
Peter called the meeting to order at 5:55pm. The Minutes of the September 3, 2008 regular meeting were approved with no corrections or changes.
Correspondence
a. VT Off-Highway Vehicle Recreation Association (VORA) – re: introduction to organization and questionnaire. Discussion. No action taken.
b. VLCT – re: Election 2008 August publication. During the election season, VLCT will be providing information addressing the priority public policy issues. This edition discusses “Issues.”
c. Comcast – re: Business Class communications solutions. Comcast is not available in Pittsfield. No action taken
d. VTrans – re: (email) FEMA Declaration for the July 21 – August 12 Storms. Peter reported no storm damage. No action taken.
e. VT Dept. of Tourism – re: (email) Commissioner’s Update September 2008. This is their newsletter.
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1583 for University of Colorado Real Estate Foundation, 380 Forsha Road. This permit is approved subject to conditions. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Taxes – re: Letter of Agreement for Computer Appraisal Services. This letter was signed by Peter on behalf of the Board and will be returned to the Tax Department.
h. VT Center for Independent Living – re: thank you for budgeted donation. No action taken.
i. VT Agency of Natural Resources – re: Vermont Country Inn, Project#2007-479, follow up to wetland violations. District Wetland Ecologist Mic Metz states in this letter that the work he had requested has been completed and therefore the site is no longer in violation. This letter will be kept on file at the Town Clerk’s Office.
j. TRORC – re: “Clean Energy Development Fund” municipal grants and “Button-Up Vermont!”. “Municipal Technical Assistance” grants are provided by the VT Dept. of Public Service. These grants are designed to help municipalities and others investigate the installation of a variety of renewable energy technologies. In addition, TRORC is hosting two briefing session
Pittsfield Selectboard Minutes page 3
September 23, 2008
about the “Button-Up Vermont!” campaign regarding residential energy saving and weatherization techniques.
k. Engineering Ventures, Inc. – re: invitation to Open House. No action.
l. VT Tennis Court Surfacing – re: information on services. Keep on file for future reference.
m. Letter of Intent – re: Jerry Drugonis (see Old Business)
n. Letter of Intent – re: Mona Colton (see Old Business)
o. VLCT – re: Election 2008 September publication. This issue’s topic is “Education Funding.”
p. VT Agency of Natural Resources – re: Out of the Blue Summer/Fall 2008 newsletter of the Water Quality Division. No action taken.
q. TRORC – re: Minutes of the Annual Meeting June 25, 2008. No action taken.
r. VT Agency of Natural Resources – re: Universal Jurisdiction’s Impact on Town Authority over Water and Wastewater after July 1, 2007 document. This will be kept on file and a copy forwarded to Septic Officer Don Ziegler.
s. VT Agency of Natural Resources – re: Vermont County Inn, LLC Construction SW Permit 5448-9020. This documentation starts with a “Construction General Permit 3-9020 (2006)” and “Authorization of Notice of Intent #5448-9020 Amee Farm” and is dated August 10, 2007. The second item is dated April 18, 2008 and is a “Notice of Violations – Site Name – Amee Farm on Route 100 in Pittsfield, Construction General Permit NOI #5448-9020.” It lists the items in violation. The third document (email) is from Matthew Probasco, Stormwater Management Program, and is a follow-up to the two documents regarding the status of a construction stormwater discharge permit for earth disturbance activity. These documents will be kept on file at the Town Clerk’s Office.
t. VLCT – re: “2008-2009 Calendar of Training and Events” brochure. No action taken.
u. VLCT – re: “Managing the Municipal Highway System” workshop. No action taken.
v. Rutland County Women’s Network & Shelter – re: Annual Report 2009 and request for next year. This letter will be held for Budget Meetings.
w. Dam Engineering Services – re: information on services. No action.
x. VT Coalition of Municipalities – re: 12th Annual Coalition Statewide Meeting announcement. This will be forwarded to Town Representative Ray Colton.
y. VT Dept. for Children and Families – re: Child Abuse and Neglect Centralized Reporting. Posters and flyers included with the letter of explanation of services have been made available.
Old Business
a. Selectboard Vacancy – re: fill vacant position. Peter made a motion to enter into Executive Session at 6:37pm to discuss the candidates. Seconded by Mark. Adjourned at 6:40pm. Jerry Drugonis was selected to fill the term vacated by Suana Bicek. The Secretary will send Jerry a letter informing him of his selection and appraising him of the meeting times, etc.
b. Chittenden TH#11 Road Hearing – re: update. Will be held September 27th in Chittenden. Mark will attend on behalf of the Board. Peter will be unable to attend but would like to prepare a voting proxy for Mark to deliver for him.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for wedding, rehearsal dinner and brunch at Riverside Farm on October 10, 11, and 12. Approved by Board.
d. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for Killington Ambassadors Party at the Amee Farm on October 25, 2008. Disapproved by Board pending septic and stormwater compliance with State of Vermont.
e. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch for a Writers Conference at the Amee Farm on October 18, 2008.
Pittsfield Selectboard Minutes page 4
September 23, 2008
Disapproved by the Board pending septic and stormwater compliance with the State of Vermont.
f. Pitt-Stop – re: follow up to letter regarding permit status. Terry Shearer from the VT ANR Springfield office explained to Patty that the Pitt-Stop comes under the “Clean Slate Act” with work done prior to January 1, 2007 and is therefore exempt.
New Business
a. Permit for Driveway Construction – re: Joseph Desena, 460 Tweed River Drive. This permit has been reviewed by Road Commissioner George Deblon and is approved by the Selectboard. This will be kept on file at the Town Clerk’s Office.
b. Citizen Complaint – re: noise from Riverside Farm on September 6th. A resident complained of loud guitar music until 4am and at 4:30am the Barn was still lit up, with cars parked and people milling around. Discussion. This is in violation of the permit approved by the Board to curtail functions at 10pm. The Secretary was asked to send a letter to Riverside Farm.
c. Citizen Complaint – re: noise from Clear River Tavern on September 7th. This email from a resident initially complained of noise until after 2am. The noise was confirmed with a drive to the business. The complaint was later withdrawn and the resident states they will contact the State Police in the future about noise issues. The Secretary will send a letter to the Clear River Tavern and the Board will contact the owner personally to discuss this.
d. VT Dept. of Public Service – re: (email) Renewable Energy Funding Available for Towns. This information was forwarded to Henry Hotchkiss and has been submitted due to deadline. No action needed from the Board.
Other Business
a. Gary Stumpf – re: question about structure location in Guernsey Hollow. Mark explained that Gary would like to relocate his barn/garage he advised Gary to contact Zoning Administrator Sarah Gray and have her check out the site. Sarah determined that the proposed location is in the floodplain. It was recommended to Gary that he obtain a written explanation from Sarah and if he wishes to pursue it, should bring it to the Zoning Board of Adjustment and after that, the State.
The meeting adjourned at 6:50pm. The next Regular Selectboard meeting is scheduled for Tuesday, October 7, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved October 7, 2008
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: September 3, 2008
PRESENT: Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11
b. Castleton State College – re: presentation by Fair Point Communications
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009
d. Historic Vermont – re: Vermont Downtown Program
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change
f. Wendy Wilton – re: State budget shortfall
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference
h. VLCT – re: Election 2008: Issues
i. VLCT – re: Candidate Forum Tool Kit
j. Pierce Hall Community Center – re: invitation to celebration
k. VT Dept. of Taxes – re: Killington Local Options Tax
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops
q. Town of Chittenden – re: directions to road hearing
r. VLCT – re: 2008 Town Fair
s. VLCT – re: VLCT News August/September 2008
t. TRORC – re: FY09 Annual Dues
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy
Pittsfield Selectboard Minutes pg2
September 3, 2008
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 - University of Colorado Real Estate Foundation, 380 Forsha Road
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem
b. Town Hall – re: purchase of replacement dehumidifier
New Business
a. Citizen Complaint – re: fireworks at ball field
b. Citizen Complaint – re: speed control on Lower Michigan Road
c. Town Office Building – re: Chem Dry carpets
d. VT Country Inn, LLC – re: wetland violations update
e. VT Venture Equities LLC – re: septic status update
f. Elections – re: phone line for election on 9/09/08
g. Resignation – re: Suana Bicek from Selectboard
h. Selectboard – re: reorganization
Other Business
a. Reappraisal – re: update
Adjourn
Mark called the meeting to order at 5:53pm. The Minutes of the August 5, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11. This is a copy of the Notice which will be placed in the Rutland Herald on September 17th. No action needed.
b. Castleton State College – re: presentation by Fair Point Communications. This program will be held on September 10. Fair Point has expressed an interest in working with leaders of the community in advancing economic development in the area. A copy of the agenda is enclosed.
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009. This year’s race was very successful with 49 teams/548 runners and $11,730.00 was raised and distributed to local Vermont non-profit organizations. Next year’s event is scheduled for June 20, 2009. A postcard is enclosed for the Board’s approval. It will be mailed back.
d. Historic Vermont – re: Vermont Downtown Program. This program is celebrating its 10th anniversary and workshops will be held on October 14, 2008.
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change. This email announces this conference which will take place on December 6, 2008 at VTC in Randolph.
f. Wendy Wilton – re: State budget shortfall. Recent news has announced that the FY10 budget will be short $30 million or so. This email requests that local Selectboard assume leadership roles in proposing public hearings and votes regarding unfunded mandates and how they should be handled by the State.
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference. This conference will be held on November 6, 2008 in Fairlee.
Pittsfield Selectboard Minutes pg3
September 3, 2008
h. VLCT – re: Election 2008: Issues. This email newsletter is the first of several which will be sent out providing information on different topics. This first paper addresses Vermont transportation issues.
i. VLCT – re: Candidate Forum Tool Kit. This material is to be used in conjunction with the Election 2008 Issue Paper series (see “h”).
j. Pierce Hall Community Center – re: invitation to celebration. This group has completed Phase II of their renovation. A celebration will be held on 9/13.
k. VT Dept. of Taxes – re: Killington Local Options Tax. This letter outlines how this tax may affect your business. No action taken.
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status. Joe said that he contacted Rich Wilson over a year ago to look over the situation and is awaiting a design to give to his contractor. This will be kept on file.
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials. Various brochures are included in this packet of information.
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program. This packet of material will be forwarded to Road Commissioner George Deblon.
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop. This workshop will be held at various locations through the State this month.
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops. These workshops will be held at various locations in September and October. This information will be forwarded to Building Committee member Henry Hotchkiss.
q. Town of Chittenden – re: directions to road hearing. This meeting will be held on Saturday, September 27. Mark and Peter took copies of the driving directions to the location.
r. VLCT – re: 2008 Town Fair program booklet.
s. VLCT – re: VLCT News August/September 2008.
t. TRORC – re: FY09 Annual Dues. This letter thanks the Town for its check and for its continued support.
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs. This information will be forwarded to Building Committee member Henry Hotchkiss.
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop. This workshop will be held at various locations in the State. It will explain the relationship between fair housing law and land use regulations.
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store. On July 25, 2008 the State of Vermont Wastewater Supply Division issued this notice for failing to monitor and report total coliform for the second quarter 2008. This has been resolved and the Division has returned the system to compliance. This will be kept on file at the Town Clerk’s Office.
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing. These Minutes will be kept on file at the Town Clerk’s Office.
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire. This will be kept for review at the next meeting.
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting. No action taken.
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont. Email update regarding Verizon’s purchase of Unicel and its subsequent spinoff to AT&T Mobility. Further telecom news can be obtained at www.telecomvt.org/news.php.
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development. This is a draft indirect discharge permit which the DEC proposes to issue to Highwood Development for the discharge of treated domestic sewage from a subsurface disposal system in Pittsfield and Stockbridge to the groundwater and indirectly into the Tweed River. This is a permit renewal. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes pg4
September 3, 2008
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road. This permit authorizes the permittees to construct and maintain approximately 3500’ of overhead, single-phase electrical distribution and telephone lines along a private drive serving the Martin McNamara property off Fellows Road. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy. This publication will be kept on file at the Town Clerk’s Office.
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair.
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 received - University of Colorado Real Estate Foundation, 380 Forsha Road. This application is for a single family 3-bedroom home on 3.8 acres. This will be kept on file at the Town Clerk’s Office
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem. Mark and Peter will set a date to meet and deal with this.
b. Town Hall – re: purchase of replacement dehumidifier. Peter said that he has not been able to find any to purchase due to the recent flooding. He said that when they become available again, he will purchase one and have it installed.
New Business
a. Citizen Complaint – re: fireworks at ball field. Rocket launders, two large unfired fireworks and a lighter were found at the Stanley ball field on August 7th. The citizen’s concern was noted and Mark said that the ball field will no longer be used at this time.
b. Citizen Complaint – re: speed control on Lower Michigan Road. This concern was discussed. It was decided to notify the Rutland County Sheriff and have him increase patrols in that area.
The Secretary will send a letter.
c. Town Office Building – re: Chem Dry carpets. Patty would like the carpets cleaned and also treated for mold, etc. This was approved by the Board.
d. VT Country Inn, LLC – re: wetland violations update. Patty received a call from Michael Mets from the VT Wetlands Office stating that the violations have been fixed and he will be sending the owners a letter to this effect with a copy to the Town.
e. VT Venture Equities LLC – re: septic status update. State Permit Specialist Sandra Conant contacted Patty and said that she has issued a revised permit (#WW-3-0555-1R1). It notes a change of use for an exercise facility, reduced the number of employees to two, a 2-bedroom apartment, and no design flow increase. This closes the issue with this property.
f. Elections – re: phone line for election on September 9th. Peter said he will run the phone line for this election.
g. Resignation – re: Suana Bicek from Selectboard. With regret Mark and Peter accepted Suana’s resignation effective September 1, 2008. The Secretary will prepare a Notice of Vacancy and it will
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
UNAPPROVED
DATE: September 3, 2008
PRESENT: Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11
b. Castleton State College – re: presentation by Fair Point Communications
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009
d. Historic Vermont – re: Vermont Downtown Program
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change
f. Wendy Wilton – re: State budget shortfall
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference
h. VLCT – re: Election 2008: Issues
i. VLCT – re: Candidate Forum Tool Kit
j. Pierce Hall Community Center – re: invitation to celebration
k. VT Dept. of Taxes – re: Killington Local Options Tax
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops
q. Town of Chittenden – re: directions to road hearing
r. VLCT – re: 2008 Town Fair
s. VLCT – re: VLCT News August/September 2008
t. TRORC – re: FY09 Annual Dues
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy
Pittsfield Selectboard Minutes pg2
September 3, 2008
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 - University of Colorado Real Estate Foundation, 380 Forsha Road
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem
b. Town Hall – re: purchase of replacement dehumidifier
New Business
a. Citizen Complaint – re: fireworks at ball field
b. Citizen Complaint – re: speed control on Lower Michigan Road
c. Town Office Building – re: Chem Dry carpets
d. VT Country Inn, LLC – re: wetland violations update
e. VT Venture Equities LLC – re: septic status update
f. Elections – re: phone line for election on 9/09/08
g. Resignation – re: Suana Bicek from Selectboard
h. Selectboard – re: reorganization
Other Business
a. Reappraisal – re: update
Adjourn
Mark called the meeting to order at 5:53pm. The Minutes of the August 5, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Correspondence
a. Town of Chittenden – re: Notice of Discontinuance, Alteration & Reclassification Proceedings of Portions of Chittenden Town Highway #11. This is a copy of the Notice which will be placed in the Rutland Herald on September 17th. No action needed.
b. Castleton State College – re: presentation by Fair Point Communications. This program will be held on September 10. Fair Point has expressed an interest in working with leaders of the community in advancing economic development in the area. A copy of the agenda is enclosed.
c. Timberline Events – 2008 Green Mountain Relay success and plans for 2009. This year’s race was very successful with 49 teams/548 runners and $11,730.00 was raised and distributed to local Vermont non-profit organizations. Next year’s event is scheduled for June 20, 2009. A postcard is enclosed for the Board’s approval. It will be mailed back.
d. Historic Vermont – re: Vermont Downtown Program. This program is celebrating its 10th anniversary and workshops will be held on October 14, 2008.
e. MUNINET – re: conference addressing reducing energy costs and tackling climate change. This email announces this conference which will take place on December 6, 2008 at VTC in Randolph.
f. Wendy Wilton – re: State budget shortfall. Recent news has announced that the FY10 budget will be short $30 million or so. This email requests that local Selectboard assume leadership roles in proposing public hearings and votes regarding unfunded mandates and how they should be handled by the State.
g. VT Emergency Management – re: Vermont Emergency Preparedness Conference. This conference will be held on November 6, 2008 in Fairlee.
Pittsfield Selectboard Minutes pg3
September 3, 2008
h. VLCT – re: Election 2008: Issues. This email newsletter is the first of several which will be sent out providing information on different topics. This first paper addresses Vermont transportation issues.
i. VLCT – re: Candidate Forum Tool Kit. This material is to be used in conjunction with the Election 2008 Issue Paper series (see “h”).
j. Pierce Hall Community Center – re: invitation to celebration. This group has completed Phase II of their renovation. A celebration will be held on 9/13.
k. VT Dept. of Taxes – re: Killington Local Options Tax. This letter outlines how this tax may affect your business. No action taken.
l. Joseph & Courtney Desena – re: response to letter about VT Country Inn’s septic status. Joe said that he contacted Rich Wilson over a year ago to look over the situation and is awaiting a design to give to his contractor. This will be kept on file.
m. VT Dept. of Environmental Conservation – re: Household Hazardous Waste Education Materials. Various brochures are included in this packet of information.
n. VT Better Backroads – re: 2008 Vermont Better Backroads Small Grants Program. This packet of material will be forwarded to Road Commissioner George Deblon.
o. VLCT – re: “The Dynamics of Group Consensus Building and Decision-Making” workshop. This workshop will be held at various locations through the State this month.
p. U.S. Dept. of Agriculture – re: GMNF Grant Writing Workshops. These workshops will be held at various locations in September and October. This information will be forwarded to Building Committee member Henry Hotchkiss.
q. Town of Chittenden – re: directions to road hearing. This meeting will be held on Saturday, September 27. Mark and Peter took copies of the driving directions to the location.
r. VLCT – re: 2008 Town Fair program booklet.
s. VLCT – re: VLCT News August/September 2008.
t. TRORC – re: FY09 Annual Dues. This letter thanks the Town for its check and for its continued support.
u. VT Dept. of Buildings & General Services – re: Building Communities Grants Programs. This information will be forwarded to Building Committee member Henry Hotchkiss.
v. CVOEO Fair Housing Project – re: 2008 Fair Housing Workshop. This workshop will be held at various locations in the State. It will explain the relationship between fair housing law and land use regulations.
w. VT Agency of Natural Resources – re: Return to Compliance Notice of Alleged Violation: Original General Store. On July 25, 2008 the State of Vermont Wastewater Supply Division issued this notice for failing to monitor and report total coliform for the second quarter 2008. This has been resolved and the Division has returned the system to compliance. This will be kept on file at the Town Clerk’s Office.
x. White River Alliance – re: Minutes of Solid Waste Implementation Plan 7/21/08 Public Hearing. These Minutes will be kept on file at the Town Clerk’s Office.
y. VT Off Highway Recreation Association (VORA) – re: introduction to organization and questionnaire. This will be kept for review at the next meeting.
z. VLCT – re: voting delegates at the VLCT Annual Business Meeting. No action taken.
aa. VT Telecommunications Authority – re: telecom and internet issues in Vermont. Email update regarding Verizon’s purchase of Unicel and its subsequent spinoff to AT&T Mobility. Further telecom news can be obtained at www.telecomvt.org/news.php.
bb. VT Agency of Natural Resources – re: Draft Indirect Discharge Permit ID-9-0206: Highwood Development. This is a draft indirect discharge permit which the DEC proposes to issue to Highwood Development for the discharge of treated domestic sewage from a subsurface disposal system in Pittsfield and Stockbridge to the groundwater and indirectly into the Tweed River. This is a permit renewal. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes pg4
September 3, 2008
cc. VT District Environmental Commission #3 – re: Land Use Permit #3W1007: CVPS & Fair Point Communications, Fellows Road. This permit authorizes the permittees to construct and maintain approximately 3500’ of overhead, single-phase electrical distribution and telephone lines along a private drive serving the Martin McNamara property off Fellows Road. This will be kept on file at the Town Clerk’s Office.
dd. VLCT – re: Proposed 2009 Vermont Municipal Policy. This publication will be kept on file at the Town Clerk’s Office.
ee. Graham & Graham, PC – re: invitation to visit booth at VLCT’s Town Fair.
ff. VT Dept. of Environmental Conservation – re: Water and Wastewater Design application #WW-3-1583 received - University of Colorado Real Estate Foundation, 380 Forsha Road. This application is for a single family 3-bedroom home on 3.8 acres. This will be kept on file at the Town Clerk’s Office
Old Business
a. Town Office Building – re: hydraulic cement repair for water problem. Mark and Peter will set a date to meet and deal with this.
b. Town Hall – re: purchase of replacement dehumidifier. Peter said that he has not been able to find any to purchase due to the recent flooding. He said that when they become available again, he will purchase one and have it installed.
New Business
a. Citizen Complaint – re: fireworks at ball field. Rocket launders, two large unfired fireworks and a lighter were found at the Stanley ball field on August 7th. The citizen’s concern was noted and Mark said that the ball field will no longer be used at this time.
b. Citizen Complaint – re: speed control on Lower Michigan Road. This concern was discussed. It was decided to notify the Rutland County Sheriff and have him increase patrols in that area.
The Secretary will send a letter.
c. Town Office Building – re: Chem Dry carpets. Patty would like the carpets cleaned and also treated for mold, etc. This was approved by the Board.
d. VT Country Inn, LLC – re: wetland violations update. Patty received a call from Michael Mets from the VT Wetlands Office stating that the violations have been fixed and he will be sending the owners a letter to this effect with a copy to the Town.
e. VT Venture Equities LLC – re: septic status update. State Permit Specialist Sandra Conant contacted Patty and said that she has issued a revised permit (#WW-3-0555-1R1). It notes a change of use for an exercise facility, reduced the number of employees to two, a 2-bedroom apartment, and no design flow increase. This closes the issue with this property.
f. Elections – re: phone line for election on September 9th. Peter said he will run the phone line for this election.
g. Resignation – re: Suana Bicek from Selectboard. With regret Mark and Peter accepted Suana’s resignation effective September 1, 2008. The Secretary will prepare a N
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 1, 2008
PRESENT: Suana Bicek, Mark Begin, Patty Haskins
AGENDA: Call to Order
Approve Minutes
Correspondence
a. VT Local Roads – re: workshops
b. VLCT – re: Joint purchasing of road salt
c. VT Local Roads – re: News publication
d. VT Local Roads – re: Vermont Directory of Municipal Officials June 2008
e. Fair Point Communications – re: calling cards
f. Town of Bethel – re: Solid Waste Implementation Plan (see New Business – a)
g. VT Center for Independent Living – re: Annual Report FY ’07
Old Business
a. Flood Plain Ordinance – re: set date for Hearing
b. Town Road/Highway – re: speed bumps and dips update
c. Citizen Concern – re: old permits and Act 250
New Business
a. Town of Bethel – re: Solid Waste Implementation Plan
b. Citizen Concern/Complaint – re: parked cars on Upper Michigan Road near Route 100
c. 2008 Tax Rate – re: setting the tax rate
Adjourn
Suana called the meeting to order at 6:01pm. The Minutes of the June 17, 2008 meeting were approved with no corrections or changes.
Correspondence
a. VT Local Roads – re: workshops. Brochures outlining two workshops (Fish and Aquatic Organism Passage through Culverts – Issues and Solutions and Vermont Online Bridge and Culvert Tool) were included in the mailing. It was thought Road Commissioner George Deblon had also received this mailing, so no action was taken.
b. VLCT – re: Joint purchasing of road salt. No action taken.
c. VT Local Roads – re: News publication. No action taken
d. VT Local Roads – re: Vermont Directory of Municipal Officials June 2008. This will be kept at the Town Clerk’s Office.
e. Fair Point Communications – re: calling cards. It was felt that these were not necessary and instructed Patty to destroy them.
f. Town of Bethel – re: Solid Waste Implementation Plan (see New Business – a)
g. VT Center for Independent Living – re: Annual Report FY ’07. No action taken.
Old Business
a. Flood Plain Ordinance – re: set date for Hearing. It was decided to hold the Hearing on Wednesday, July 30, 2008 at 7PM at the Town Hall. Patty will place the required notices in the paper and post where required.
Pittsfield Selectboard Minutes page 2
July 1, 2008
b. Town Road/Highway – re: speed bumps and dips update. Mark said that the company whose brochure he gave to George is no longer in business. He said that George would contact VTrans to see where they might be available. The dips were discussed in response to a citizen complaint made to the Board on May 20th. It was decided that the depth was sufficient to reduce speed and if vehicles are going slow enough there should not be a problem. No further action would be taken in regards to the dips on the Village Green.
c. Citizen Concern/Complaint – re: old permits and Act 250. This concern was brought to the Board regarding companies not obtaining proper permits. No specific companies were mentioned in the concern. Generally the Board acts when an issue is brought to their attention. Mark said that he would look into this and report to the Board at the August meeting.
New Business
a. Town of Bethel – re: Solid Waste Implementation Plan. Suana explained that Pittsfield must adopt this plan, which is approvable by the State of Vermont before September 12, 2008 or face penalties set forth under State regulations. The Selectboard must hold a minimum of two Public Hearings on the Plan if it is to be adopted. One of the two Hearings can be on Monday, July 21, 2008 at 7PM at the Whitcomb High School cafeteria in Bethel. A quorum of the Selectboard would need to be present. Suana said that she would attend and asked Mark to attend. The Secretary was asked to contact Peter and advise him of this. Discussion. Patty said she would contact Del Cloud to see if notices need to be put in the paper. It was decided to hold the second Hearing on July 30th along with the Flood Plain Ordinance Hearing. In the event that Patty is unable to contact Del Cloud and July 30th isn’t possible, then the August 5th Selectboard Meeting will host the Hearing.
b. Citizen Concern/Complaint – re: parked cars on Upper Michigan Road near Route 100. Suana said that a local resident complained of cars parked on both sides of Upper Michigan Road between Route 100 and Sackrider’s driveway while the operators were in the Original General Store. No parking is permitted on Town roads and it certainly poses a safety issue for vehicles exiting or entering the road as well as emergency vehicles. Mark said that another resident had called him complaining of the same issue. Discussion of various options. It was decided to have Road Commissioner George Deblon obtain and post a sign stating “No Parking – Violators will be towed at the owners expense.” In addition, Warning notices will be placed on the vehicles by the Road Commissioner and Town Constables and vehicles could be towed. Mark said he would contact Habro’s in Killington regarding towing and fees, etc. The Secretary was asked to send a letter to the store stating the complaint and what options the Town has to resolve the problem. This situation will be reviewed at the August meeting to see if the sign and Warnings help.
c. 2008 Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget Summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.6096, the Non-Residential Education Tax Rate is $1.7535, and the Municipal Rate is $.372. Mark made a motion to approve the Municipal Rate of $.372. Seconded by Suana. All in favor. The Resultant Tax Rate for Homestead will be $1.9816 and the Non-Residential will be $2.1255.
Pittsfield Selectboard Minutes page 3
July 1, 2008
The meeting adjourned at 6:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 5, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
SOLID WASTE IMPLEMENTATION PLAN (SWIP)
FOR THE WHITE RIVER ALLIANCE
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:16pm.
Suana said that the Hearing she attended on July 21, 2008 at Whitcomb High School was very informative.
The Board waited to see if anyone was coming to the meeting. No one did. This plan will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:23pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
SOLID WASTE IMPLEMENTATION PLAN (SWIP)
FOR THE WHITE RIVER ALLIANCE
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:16pm.
Suana said that the Hearing she attended on July 21, 2008 at Whitcomb High School was very informative.
The Board waited to see if anyone was coming to the meeting. No one did. This plan will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:23pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD FLOOD HAZARD AREA REGULATIONS
PUBLIC HEARING
DATE: July 30, 2008
PRESENT: Suana Bicek, Peter Borden, Jr.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:07pm.
The Board waited to see if anyone was coming to the meeting. No one did. These regulations will be addressed and approved/disapproved at the next regular Selectboard meeting which will be held on Tuesday, August 5, 2008.
The meeting adjourned at 7:15pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 17, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Angela Jackson, Vern Haskins, Pat Edwards, Bill Proft, David Hooks, Sarah Gray, Dot Williamson, John Dutton, Ray Colton, Kris Sperber, Pete Fellows, Verna Borden
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Angela Jackson – re: First Response Squad membership
b. Kris Sperber – re: loan request from School Board
c. Sarah Gray – re: Ancient Roads update
d. Pete Fellows – re: Flood Plain ordinance update
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1528 permit application for Martin McNamara on Fellows Road
b. VT Agency of Natural Resources – re: WW-3-1528 Project Review Sheet for Martin McNamara on Fellows Road
c. VLCT – re: VLCT News June 2008
d. VLCT – re: Model Low Impact Development Stormwater Management Bylaw
e. TRORC – re: Minutes of April 23, 2008 meeting
f. VT Agency of Natural Resources – re: Vermont Country Inn, Project #2007-479
g. FEMA – re: Rutland County All Jurisdiction Flood Plain Mapping CD’s
h. Timberline Events – re: June 21-22 Green Mountain Relay update
i. Timberline Events – re: Green Mountain Relay route and time update
j. Central VT Council on Aging – re: Spring/Summer 2008 newsletter
k. George D. Aiken RC&D Council – re: June 2008 newsletter
l. VT Agency of Natural Resources – re: Project Review Sheet for Trails grant application by Pittsfield Bike Club
m. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1383 for Vermont Country Inn
n. VT Department of Health – re: Town Health Office appointment
o. Town of Pittsfield – re: delinquent dog list
p. VLCT – re: Legislative Wrap-Up 2008
q. Andy Weinberg – re: email pertaining to races on June 14th and the 21st
r. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1528 for Martin McNamara
s. FEMA – re: flood plain compliance
t. VTrans – re: 2009 Municipal Park-and-Ride Grant Program
u. Court Administration Finance Department – re: Report of Collections for April
Old Business
a. Town Road/Highway – re: action of Liberty Hill Road sign request
New Business
a. Town Constable – re: duties and restrictions
b. Historical Society – re: donation for Memorial Day band
c. Appointments – re: School Board
d. Town Buildings – re: Lubek Electric work on Bandstand
Pittsfield Selectboard Minutes page 2
June 17, 2008
e. Building Maintenance – re: 2008-2009 LP prebuy
f. Town Buildings – re: Town Hall Rental and use of alcohol
Adjourn
Suana called the meeting to order at 6:02pm. The Minutes of the May 20, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Angela Jackson – re: First Response Squad membership. Angela explained that the First Response Squad is down to three active members. At this time only Angela, Vern Haskins, and A.J. Ruben are on the Squad. She said that they would like to send another letter to Pittsfield residents asking for anyone interested to consider joining now to assure that the Squad can remain active in providing care to the Town. Pat Edwards from WRVA explained that they plan to hold a First Responders course in the fall and provided the Board with copies of the First Responder Course Synopsis. Discussion. The Board approved the letter and asked Angela to present it to the Town Clerk for copying. The Town would provide the postage for mailing.
b. Kris Sperber – re: loan request from School Board. Kris said that they would like to request a short-term, interest-free loan from the Town of Pittsfield to cover shortfalls for the FY08 school year in the amount of $5,932.00. The Board approved this and Kris signed a promissory note. This will be given to the Town Clerk.
c. Sarah Gray – re: Ancient Roads update. Sarah said that the committee has been working to identify the roads. They plan to start GPS-ing most of them. At this time the State is urging that unidentified roads be added to Town maps. An extension has been given until February 2010 to identify, document and add each road to the map for the annual Certificate of Highway Mileage. Sarah reviewed a packet including documentation they are including for the State. If no action is taken by 2015, these roads will be discontinued. The Selectboard will ultimately review all the research. Pete Fellows from TRORC encouraged the Board to then forward any questionable roads to the Town Attorney or Land Surveyor for review. The Selectboard expressed their appreciation for all the work being done on this. The committee said they would like to complete their research by February 2009 and then finish up by the 2010 deadline.
d. Pete Fellows – re: Flood Plain ordinance update. Pete outlined the program for the Board. He compared the current ordinance with the proposed one page by page. He said that the current ordinance would be out of compliance in August. If no action is taken and no ordinance is in effect at that time, the Town would be eligible for much less assistance. Suana read an email from Pete in response to questions that were brought up at the Planning Commission hearing on May 20th. Suana said that the Planning Commission would be meeting on June 18th to adopt the proposed ordinance. It will then go to the Selectboard, which will meet on July 1st. Their hearing would be scheduled for the end of July and if adopted would be within the deadline of August 28th for compliance.
Correspondence
a. VT Agency of Natural Resources – re: WW-3-1528 permit application for Martin McNamara on Fellows Road. This application is for the construction of a 3-bedroom house on a 122.6-acre parcel. This will be kept on file at the Town Clerk’s Office.
b. VT Agency of Natural Resources – re: WW-3-1528 Project Review Sheet for Martin McNamara on Fellows Road. This Project Review Sheet is for the construction of a 3-bedroom house on existing 122.6-acre parcel and an on-site well and wastewater disposal system at 300 Fellows Road. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
June 17, 2008
c. VLCT – re: VLCT News June 2008. No action taken.
d. VLCT – re: Model Low Impact Development Stormwater Management Bylaw. This model is for municipalities interested in regulating stormwater runoff from residential and other small-scale development not covered under the State stormwater program. A copy of this was forwarded to the Planning Commission. No further action.
e. TRORC – re: Minutes of April 23, 2008 meeting. No action taken.
f. VT Agency of Natural Resources – re: Vermont Country Inn, Project #2007-479. This letter from Mic Metz, District Wetland Ecologist, is a copy sent to Joseph Desena regarding this property. In it he outlines their conversation in the field during his April 29th site visit with Matt Probasco of the Stormwater Division. In addition to the stormwater issues evident that day, wetland and buffer zone encroachments have occurred on the property in violation of the Vermont Wetland Rules. These were reviewed in the letter and in closing he states that if the areas mentioned are restored as outlined by June 30, 2008 he will consider the matter closed and will not refer the project to the Enforcement Division. This will be kept on file at the Town Clerk’s Office.
g. FEMA – re: Rutland County All Jurisdiction Flood Plain Mapping CD’s. These will be kept on file at the Town Clerk’s Office.
h. Timberline Events – re: June 21-22 Green Mountain Relay update. This letter from Race Director Paul Vanderheiden includes a Certificate of Liability for the event as well as a map of the layout of how the exchange in Pittsfield will be set up. He goes on to update information as to who is participating as well as organizations that are benefiting from the event. As the exchange site is the Town Garage area, a copy of this was forwarded to Road Commissioner George Deblon. This will be kept on file at the Town Clerk’s Office.
i. Timberline Events – re: Green Mountain Relay route and time update. This second letter from the Race Director outlines the route and times so that EMS personnel will be aware of when runners can be expected to be in Pittsfield. Copies will be forwarded to the Town’s emergency services. This will be kept on file at the Town Clerk’s Office.
j. Central VT Council on Aging – re: Spring/Summer 2008 newsletter. No action taken.
k. George D. Aiken RC&D Council – re: June 2008 newsletter. No action taken.
l. VT Agency of Natural Resources – re: Project Review Sheet for Trails grant application by Pittsfield Bike Club. This Project Review Sheet is for a trail primarily intended to benefit more than one mode of non-motorized recreational use, such as hiking and biking, cross country skiing, showshoeing and interpretive/educational use. Construction of three recreational trails with a total distance of 3.5 miles and the construction of two bridges. One bridge will be 30’ long and 3’ wide and the other 20’ long and 3’ wide. This was reviewed by the Board and was noted that no location was given for this trail system. This document will be kept on file at the Town Clerk’s Office.
m. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1383 for Vermont Country Inn. This permit is approved and subject to conditions outlined in the permit. This will be kept on file at the Town Clerk’s Office.
n. VT Department of Health – re: Town Health Office appointment. The Chair of the Selectboard has been appointed by the State to fill the position. Discussion. It was felt that perhaps the Town had not received the appointment form. Sandra Begin has held that position and would accept it again. The Secretary was asked to contact the Health Department and advise them of this.
o. Town of Pittsfield – re: delinquent dog list. At this time seven dogs have not been registered. The Board reviewed the list. Further action will be taken by the Town Clerk.
p. VLCT – re: Legislative Wrap-Up 2008. No action taken.
q. Andy Weinberg – re: email pertaining to races on June 14th and the 21st. His email requests that Tweed River Drive and Dove Drive be added to the permit for the June 14th race. The June 21st race will be on private property so town roads will no longer be needed.
Pittsfield Selectboard Minutes page 4
June 17, 2008
r. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1528 for Martin McNamara. This project consisting of the construction of one single-family residence located on Fellows Road is approved subject to conditions outlined in the permit. This will be kept on file at the Town Clerk’s Office.
s. FEMA – re: flood plain compliance. This correspondence commends the Town for their efforts in implementing the floodplain management measures for the Town to participate in the National Flood Insurance Program. The letter was reviewed and discussed. It will be kept on file at the Town Clerk’s Office.
t. VTrans – re: 2009 Municipal Park-and-Ride Grant Program. This information will be forwarded to the Planning Commission for their review.
u. Court Administration Finance Department – re: Report of Collections for April. The penalty amount for April was $558.00 with $334.00 being sent to the Town of Pittsfield. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Road/Highway – re: action of Liberty Hill Road sign request. Suana said that she spoke with the District Director and it was suggested that a sign be erected stating “Road Not Maintained Beyond This Point During Winter Months.” The Secretary was asked to forward this information to Road Commissioner George Deblon and have him order three signs for Forsha Road and the two ends of Liberty Hill Road.
New Business
a. Town Constable – re: duties and restrictions. Discussion. These have never been voted on. No action taken.
b. Historical Society – re: donation for Memorial Day band. The amount of $50.00 has been requested of the Selectboard to match the Historical Society’s donation. Peter made a motion to donate $50.00 to match. Seconded by Mark. Passed unanimously.
c. Appointments – re: School Board. Suana said it was always the Selectboard’s understanding that the School Board would recommend someone to fill a position but that the Selectboard made the official appointment. This is no longer correct. The School Board can fill their own vacancies.
d. Town Buildings – re: Lubek Electric work on Bandstand. Park Commissioner Connie Martin has expressed concern that the re-wiring work being done may go over budget and she wanted the Selectboard to be aware of this. No action taken tonight.
e. Building Maintenance – re: 2008-2009 LP prebuy. Discussion of what was used last year and what was budgeted. Mark said he would check to see what exactly the LP is used for at the Town Garage, as there was some confusion on that. Mark made a motion to prepay $3000.00 towards the LP for next winter as budgeted. Seconded by Peter. Motion passed.
f. Town Buildings – re: Town Hall Rental and use of alcohol. Suana said that the Town Hall is being rented for an anniversary party and the renters wanted to have a champagne toast. Discussion. It was felt that since no alcohol is permitted that an exception could not be made. Peter said that he had explained this when the application was made.
Pittsfield Selectboard Meeting page 5
June 17, 2008
The meeting adjourned at 8:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 1, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 1, 2008
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 20, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Alvina Harvey, George Simpson
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Alvina Harvey – re: White River Partnership
b. George Simpson – re: dips on Village Green
c. Patty Haskins – re: Building Committee update
Correspondence
a. L.W. Greenwood and Sons, Inc. – re: Bobcat equipment sales
b. TRORC – re: Forest Legacy Program Meeting
c. FEMA – re: Floods & Floodplain Management information
d. VT Agency of Natural Resources – re: Notice of Violation for Timothy Fegan on River View Trail
e. Law Office of Cindy Hill – re: municipal legal services
f. TRORC – re: Transportation project prioritization process
g. VT Agency of Natural Resources – re: Project Review Sheet for Douglas Johnston & Nancy Blessing #WW-3-1512 at 2715 Route 100
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1512 for Douglas Johnston & Nancy Blessing at 2715 Route 100
i. TRORC – re: Newsletter April 2008
j. MUNINET – re: Strengthening Your Facilitation Skills workshop
k. VT Rural Fire Protection Task Force – re: Insurance Servicing Organization workshop
l. Town of Chittenden Selectboard – re: Adoption of Interim Bylaw Flood Hazard Area Regulations
m. Rutland redevelopment Authority – re: municipal fiber net informational meeting
n. VTrans – re: 2009 Enhancements Program Schedule and Process
o. VLCT – re: 2008 Town Fair and VLCT Legislative Policy Committee Nomination form
p. VLCT – re: Dental Insurance Rates Effective July 1, 2008 to June 30, 2009
Old Business
a. TRORC – re: Rapid Response Plan
b. Town Road/Highway – re: action of Liberty Hill Road sign request
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch
b. Citizen Concern/Complaint – re: apron deterioration on Upper Michigan Road
c. VT Secretary of State – re: Elections Workshop
Other Business
a. Town Road/Highway – re: status of speed bumps
b. Amee Farm – re: permit status
Pittsfield Selectboard Minutes page 2
May 20, 2008
c. Riverside Farm – re: digging update
d. Selectboard – re: summer meeting schedule
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the May 6, 2008 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Alvina Harvey – re: White River Partnership. Alvina explained that the White River Partnership is working with the Forest Service in an invasive weed program. They hope to involve neighboring towns and volunteers in identifying problem locations and assisting in the removal of these invasive plants. By involving other groups, they hope to be able to apply for grant money. Basically the program involves education and public awareness of the problem and a hands-on program for the public is being planned for June. Ultimately they would like to see the State mow sooner in the year to help eliminate the seeding problem and also encourage property owners to check their property for these invasive plants. She would like the Selectboard to be willing to support the Partnership in this endeavor. The Board approved her request.
b. George Simpson – re: dips on Village Green. George feels that the speed bumps have settled a little too much as he says his vehicle bottoms out when he goes over them. He asked the Board if 1” – 2” of dirt could be put in the dips to help with this problem. Discussion. Mark said that he would check this out.
c. Patty Haskins – re: Building Committee update. Patty said that they have the beginning of the survey started and are researching costs as the existing ones are now outdated. She added that the Committee is now down to five members and would like the Board to consider adding some new members as well as a representative from the Selectboard. Discussion. It was suggested that the Committee add a line to the survey asking if anyone is interested in serving on the Committee. After the surveys are returned the Committee should have a better idea of who could serve the Committee best.
Correspondence
a. L.W. Greenwood and Sons, Inc. – re: Bobcat equipment sales. This catalog will be forwarded to Road Commissioner George Deblon.
b. TRORC – re: Forest Legacy Program Meeting. This meeting is scheduled for May 28th at 7:00pm. The Forest Legacy Program is a partnership between participating states and the USDA Forest Service to protect important forestlands from conversion to non-forest uses. No action taken by the Board.
c. FEMA – re: Floods & Floodplain Management information. This is information that the Board had requested copies of for their review. No further action taken.
d. VT Agency of Natural Resources – re: Notice of Violation for Timothy Fegan on River View Trail. Matthew Probasco, Environmental Analyst with the Water Quality Division’s Stormwater Management Section, issued this violation in response to a site visit on April 29, 2008. He observed that the construction project involved greater than one acre of earth disturbance and greater than one acre of new impervious surface. These actions require a permit. In the meantime, no later than May 8th, the owner or contractor shall cease all earth disturbance activities not related to site stabilization and prevention of stormwater discharge from the site into the Tweed River. This will be kept on file at the Town Clerk’s Office.
e. Law Office of Cindy Hill – re: municipal legal services. She has offices in Middlebury and has experience in municipal law issues. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
May 20, 2008
f. TRORC – re: Transportation project prioritization process. The Board reviewed the projects and they felt that the condition of Route 100 from Killington to Rochester deserved mention. They asked the Secretary to send a letter to Two Rivers explaining this and citing that the route is also a heavily traveled tourist road.
g. VT Agency of Natural Resources – re: Project Review Sheet for Douglas Johnston & Nancy Blessing #WW-3-1512 at 2715 Route 100. This project is the conversion of a previously approved warehouse/retail building into two apartment units and a carpentry shop. This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1512 for Douglas Johnston & Nancy Blessing at 2715 Route 100. This permit is for the project described in (h) and is approved and subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. TRORC – re: Newsletter April 2008. An article in the newsletter pertains to Ancient Roads. The Board asked that it be forwarded to Sarah Gray who is working on this project.
j. MUNINET – re: Strengthening Your Facilitation Skills workshop. This email has been sent to make members aware of additional dates and locations for the workshop. This is a five-part training series designed to help individuals learn how to get work done more effectively and efficiently in group meetings. The nearest one will be held in Rutland on June 17th. No action taken by the Board.
k. VT Rural Fire Protection Task Force – re: Insurance Servicing Organization workshop. The workshop will explain the ISO’s rating process. The workshop will be held on June 21st at VTC. This will be forwarded to Fire Chief David Colton for his review.
l. Town of Chittenden Selectboard – re: Adoption of Interim Bylaw Flood Hazard Area Regulations. The Chittenden Selectboard will hold a Public Hearing on May 28th to take public comments on and to consider for approval this document. No action taken by the Pittsfield Selectboard.
m. Rutland redevelopment Authority – re: municipal fiber net informational meeting. This meeting will be held on May 29th at the West Rutland Town Hall. Representatives of EC Fibernet and ValleyNet will be in attendance. The Board felt they had enough information at this time and therefore no further action was taken.
n. VTrans – re: 2009 Enhancements Program Schedule and Process. This program can be a funding source for transportation-related activities such as new sidewalks, bike paths, historic preservation, environmental mitigation, etc. This information will be forwarded to the Planning Commission for their review.
o. VLCT – re: 2008 Town Fair and VLCT Legislative Policy Committee Nomination form. Town Fair will be held on October 2nd at the Killington Grand Hotel. VLCT is also looking for nominations for the Legislative Policy Committee. No action taken by the Board.
p. VLCT – re: Dental Insurance Rates Effective July 1, 2008 to June 30, 2009. Rates for this period are increasing an average of 7%. This information will be kept on file at the Town Clerk’s Office.
Old Business
a. TRORC – re: Rapid Response Plan. The updated changes were reviewed and adopted by the Board. Suana signed on behalf of the Board.
b. Town Road/Highway – re: action of Liberty Hill Road sign request. Various actions were discussed. It was suggested that the VTrans local district be contacted, the situation explained, and suggestions requested. Suana said she would contact them.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering d/b/a The Village Porch. All the requests are for rehearsal dinner/weddings and will be held
Pittsfield Selectboard Minutes page 4
May 20, 2008
at Riverside Farm. The dates are June 13 & 14, June 20 & 21, June 28, July 11 & 12, July 18 & 19, July 25 & 26, August 15 & 16, August 22 & 23, September 5 & 6, September 19 & 20, September 26 & 27, and October 3 & 4, 2008. The hours were noted and all requests were approved by the Board.
b. Citizen Concern/Complaint – re: apron deterioration on Upper Michigan Road. Concern was expressed to Patty regarding the condition of the apron where Upper Michigan Road meets Route 100 (the paved portion). Discussion. Mark said he would check it out.
c. VT Secretary of State – re: Elections Workshop. This workshop is open to all BCA members. No one expressed interest in attending at this time.
Other Business
a. Town Road/Highway – re: status of speed bumps. These were approved in the budget passed on Town Meeting Day. Mark said he would check with George regarding the status.
b. Amee Farm – re: permit status. It appears that the farm is becoming more of a commercial venture and as such may need an Act 250 permit. The Board would like to know what permits need be to be obtained. As the Town does not have zoning the Board feels it is up to the State to control this. At present the septic system is compromised and Patty said that no final septic inspection was completed and no Certificate of Compliance is on file at the Town Clerk’s Office. Discussion. The Secretary was asked to send a letter to Linda Matteson, District 3 Coordinator with copies to Terry Shearer and Pittsfield’s Septic Officer Donald Ziegler.
c. Riverside Farm – re: digging update. Discussion. No action taken.
d. Selectboard – re: summer meeting schedule. It was decided to hold the once-a-month meetings in June, July, and August. The dates will be June 17th, July 1st, and August 5th. The regular 1st and 3rd Tuesday meetings will resume in September. Warnings of the summer schedule will be posted.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 17, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 17, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 6, 2008
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, George Deblon
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon – re: Road Commissioner report follow-up
Correspondence
a. TRORC – re: Rapid Response Plan
b. VT Agency of Natural Resources – re: letter regarding Septic Officer and Changes in Smallscale Wastewater/Water Rules
c. TRORC – re: Minutes of March 26, 2008 meeting
d. VLCT – re: New Contractor for Property Valuations
e. VT Agency of Natural Resources – re: request for additional information for Johnstone & Blessing #WW-3-1512
f. VLCT – re: VLCT News May 2008
g. PACE Vermont, Inc. – re: invitation to Grand Opening & Dedication Reception
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1502 Anthony Cotter and Elizabeth Patnode
i. Michael Engineering Company, PC – re: Application #07-03, On-site Sewage Disposal System Permit for Vermont Country Inn, LLC
j. FEMA – re: Floods & Floodplain Management handout
Old Business
a. Fire Department – re: new fire truck
b. VT Agency of Natural Resources – re: #WW-3-1383 Vermont Country Inn, LLC, Three Lot Subdivision, Existing Residence Relocation site visit and findings
New Business
a. Hannaford Food & Drug – re: request to open charge account
b. Citizen Concern/Complaint – re: digging on Desena property near river
c. Note of Appreciation – re: send thank you note to Paul Gutierrez for serving on the Building Committee
Other Business
a. Town Road/Highway – re: action on Liberty Hill Road sign request
Adjourn
Peter called the meeting to order at 5:56pm. The Minutes of the April 15, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
May 6, 2008
Guests and Committee Reports
a. George Deblon – re: Road Commissioner report follow-up. George reported that of the three suppliers of sand that he has checked out, Casella had the lowest price ($15/yard). He said that a lot of the sand has already been used this year and currently the shed is empty. The shed will hold about 1500 yards. Currently the budget is short $13,300 for sand. Discussion. It was thought that gravel could be cut back on and Mark added that there is money in the Contingency Fund. It was agreed that the Town couldn’t go without sand. George added that Don Marshall has repainted the inside of the shed. Fuel usage and price and other supplies were discussed.
Correspondence
a. TRORC – re: Rapid Response Plan. The Selectboard approved it and it will be returned to Two Rivers.
b. VT Agency of Natural Resources – re: letter regarding Septic Officer and Changes in Smallscale Wastewater/Water Rules. This letter is in response to the Board’s letter of April 3, 2008 regarding the discontinuance of the recording postcard and other concerns with the new septic rules. The response notes that the town will continue to be notified when a complete application is received and copies of permits will be sent to the Town. In addition, a website is available for searching for regional office permit documents. This letter will be kept on file at the Town Clerk’s Office.
c. TRORC – re: Minutes of March 26, 2008 meeting. No action taken.
d. VLCT – re: New Contractor for Property Valuations. PACIF has partnered with UIS Group, Inc. and will begin to appraise all covered properties beginning in April. The goal is to have all properties surveyed within a three-year period. Re-evaluations will then be done on a five-year cycle. This information will be kept on file at the Town Clerk’s Office.
e. VT Agency of Natural Resources – re: request for additional information for Johnstone & Blessing #WW-3-1512 (formerly French’s Garden Shop). Information regarding the location of the water supply and the designer’s signature is needed to continue the process. This will be kept on file at the Town Clerk’s Office.
f. VLCT – re: VLCT News May 2008. No action taken.
g. PACE Vermont, Inc. – re: invitation to Grand Opening & Dedication Reception. This organization provides integrated, comprehensive and client-centered primary, acute and long-term health care and social services support to frail older adults. The event will take place on May 14th from 5:30 – 7:00pm. This will be forwarded to Suana.
h. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit #WW-3-1502 Anthony Cotter and Elizabeth Patnode. This permit for the relocation of the water supply only for a previously permitted 1.08-acre parcel located at 90 Dove Drive is approved and subject to conditions. This will be kept on file at the Town Clerk’s Office.
i. Michael Engineering Company, PC – re: Application #07-03, On-site Sewage Disposal System Permit for Vermont Country Inn, LLC. This letter is in response to one sent by the former Septic Officer Martha Beyersdorf noting that no final inspection and certification is on file for this property. Based on the information he has knowledge of, it is his opinion that the wastewater disposal system is not in conformance with construction approval issued by the Town. The letter goes on to cite areas that he feels are non-compliant. Furthermore Ralph notes that he has never received any progress inspection reports or a completion report from the designer. This correspondence will be kept on file at the Town Clerk’s Office.
j. FEMA – re: Floods & Floodplain Management handout. This had been copied and copies given to each Board member. No further action.
Old Business
a. Fire Department – re: new fire truck. Patty reported that the Fire Department has signed papers on the new fire truck. It is currently at Lucky’s having the box installed. She said that since they are receiving it earlier than expected the Fire Department has looked into taking
Pittsfield Selectboard Minutes page 3
May 6, 2008
out a short-term loan until money is available from taxes in August. Additional funding was discussed. No action taken by the Board.
b. VT Agency of Natural Resources – re: #WW-3-1383 Vermont Country Inn, LLC, Three Lot Subdivision, Existing Residence Relocation site visit and findings. This is a copy of a letter sent to Bernard Chennette, Jr., P.E. and R&M Design from Terry Shearer dated April 30, 2008. In this letter Terry states that a site visit was made to the property on 4/29/08 and it appears that the site work being done for the barn has compromised the existing/proposed mound and replacement areas. In addition, the application and design for the water supply will not support the additional accommodations for 36 people as advertised on the Internet. This correspondence will be kept on file at the Town Clerk’s Office.
New Business
a. Hannaford Food & Drug – re: request to open charge account. Patty explained that supplies have been purchased (ex. paper towels, etc.) at the store on occasion and that as a result of the recent problem with credit information, Hannaford’s is changing their charge account system to make it less vulnerable. They have provided Patty with the necessary paperwork and they also require a Resolution adopted by the Selectboard authorizing Patty to contract with Hannaford’s on behalf of the Town of Pittsfield. The Board approved the Resolution, which will allow Patty and Mary Lee to be authorized users on the account. Both Mark and Peter signed the Resolution.
b. Citizen Concern/Complaint – re: digging on Desena property near river. A complaint was received about digging in proximity to the river. No specific information was provided. It was thought that this was taking place in what appeared to be the flood plain. The Board recommended forwarding this to Zoning Administrator Sarah Gray for investigation.
c. Note of Appreciation – re: send thank you note to Paul Gutierrez for serving on the Building Committee. Patty said that Paul will be working out of state for an indefinite period and will be unable to serve on the Committee. The Board was asked to send a thank you note for his work on the Committee. The Board agreed to do this.
Other Business
a. Town Road/Highway – re: action on Liberty Hill Road sign request. This will be discussed at the next meeting.
The meeting adjourned at 6:25pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 20, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 20, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 15, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, David Hooks, Valerie Levitan, Joe Schenkman
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: FEMA Flood Insurance Study and Rate Map
b. David Hooks – re: Proposed Pittsfield Flood Hazard Area Regulations
c. Valerie Levitan and Joe Schenkman – re: Quintown Prevention Partnership
Correspondence
a. TRORC – re: Rapid Response Plan update
b. VLCT – re: TULIP Program
c. VT Center for Independent Living – re: The Independent Spring 2008 publication
d. VT Agency of Natural Resources – re: Low Risk Site Handbook and poster
e. VT Campus Compact – re: Global Youth Service Day 2008
f. U.S. Environmental Protection Agency – re: “Weathering the Storm” conferences/workshops
g. George D. Aiken Resource Conservation & Development Council – re: Request for Identification of Needs and Concerns, RC&D Strategic Plan
h. VLCT – re: Financial Consulting Services
i. VT Telecommunications Authority – re: ECFiberNet status
j. White River Partnership – re: Currents Spring 2008
k. VLCT – re: VLCT News April 2008
l. VT Agency of Natural Resources – re: WW-3-1512 Douglas Johnstone and Nancy Blessing
m. VT Agency of Natural Resources – re: WW-3-1502 Anthony Cotter and Elizabeth Patnode
Old Business
a. Appointment – re: Septic Officer
New Business
a. VTrans – re: 2008 Town Highway Annual Financial Plan
b. Road Commissioner – re: report outlining concerns
c. Amee Property – re: commercial concern
d. 2007 Grand List – re: sign off
Adjourn
Suana called the meeting to order at 5:55pm. The Minutes of the April 1, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
April 15, 2008
Guests and Committee Reports
a. Sarah Gray – re: FEMA Flood Insurance Study and Rate Map. Sarah said that the maps hadn’t changed but also added that she hadn’t seen them. She explained that FEMA goes by counties and TRORC functions with districts. She gave an overview of how the Flood Insurance Program works and noted that even FEMA says that the maps are not accurate. The Board members requested copies of handouts regarding the program. It was agreed that Vermont does not experience the types of flooding that FEMA generally deals with.
b. David Hooks – re: Proposed Pittsfield Flood Hazard Area Regulations. David, representing the Planning Commission, explained that they have been working on this document are planning to present it to the public at a Public Hearing on May 20, 2008 at 7pm at the Town Hall. He felt that some of Sarah’s comments might be addressed at the Hearing. He explained that this needs to be approved to qualify for FEMA insurance. The State will see it before the Hearing and outline any changes. After this is approved it will then continue on to the Selectboard. The subject of the number of members the Commission could have was discussed. Currently there are six members and a quorum would be considered four. Mark made a motion to make it a seven person Commission. Seconded by Peter. The motion passed. The Planning Commission will not make a recommendation to the Selectboard as to an appointment.
c. Valerie Levitan and Joe Schenkman – re: Quintown Prevention Partnership. These guests came to present an overview of what this organization is currently doing. A handout and brochure were handed out to those present. In addition a survey regarding underage/high risk drinking was handed out and completed by those present. They explained that they are going to each of the member towns and making this presentation to encourage involvement and make people aware of what is going on with today’s youth and the pressures they are dealing with.
Correspondence
a. TRORC – re: Rapid Response Plan update. The Board reviewed and completed some of the information requested and asked Patty to complete it and forward it to Peter Borden, Emergency Management Coordinator, for his review.
b. VLCT – re: TULIP Program. TULIP stands for Tenant User Liability Insurance Policy and this is now a new member benefit with PACIF. The purpose of this program is to offer the occasional renter/user of a municipal facility/venue a simple to purchase, low cost insurance policy to cover their liability exposure connected to their use of the facility/venue. No action taken.
c. VT Center for Independent Living – re: The Independent Spring 2008 publication. This Vermont publication is designed for elders and people with disabilities. No action taken.
d. VT Agency of Natural Resources – re: Low Risk Site Handbook and poster. Beginning September 2006, projects that include a land disturbance of one or more acres require a Construction Stormwater Permit. This handbook addresses erosion prevention and sediment control and answers such questions as “What is erosion prevention and sediment control?”, “Do I need a permit?”, and the “Application Process.” This handbook will be kept on file at the Town Clerk’s Office and the poster has been posted.
e. VT Campus Compact – re: Global Youth Service Day 2008. This will take place on April 25-27 and is a weekend of community service events organized by young people under 25 years of age. This information will be forwarded to the Library.
f. U.S. Environmental Protection Agency – re: “Weathering the Storm” conferences/workshops. Locations for this event will be in Vermont, New Hampshire, and Maine. It will deal with the management of stormwater with low impact development in Northern New England. Further information can be obtained at www.fbenvironmental.com.
Pittsfield Selectboard Minutes page 3
April 15, 2008
g. George D. Aiken Resource Conservation & Development Council – re: Request for Identification of Needs and Concerns, RC&D Strategic Plan. This will be forwarded to the Planning Commission for their review.
h. VLCT – re: Financial Consulting Services. This information regarding the various areas available will be kept on file at the Town Clerk’s Office.
i. VT Telecommunications Authority – re: ECFiberNet status. The VTA has issued a status report detailing their findings from its due diligence effort of the ECFiberNet business plan. This information will be kept on file at the Town Clerk’s Office if needed for future reference.
j. White River Partnership – re: Currents Spring 2008. No action taken.
k. VLCT – re: VLCT News April 2008. No action taken.
l. VT Agency of Natural Resources – re: WW-3-1512 Douglas Johnstone and Nancy Blessing. A completed application for the conversion of a previously approved warehouse/retail building to two apartment units and a carpentry shop has been received and will begin a review process. This will be kept on file at the Town Clerk’s Office.
m. VT Agency of Natural Resources – re: WW-3-1502 Anthony Cotter and Elizabeth Patnode. A plan review checklist needs additional information to continue to move forward in the permit process. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Appointment – re: Septic Officer. Don Ziegler has said he will accept this appointment. Peter made a motion to appoint Don Ziegler as Septic Officer for a term to expire on Town Meeting Day 2009. Seconded by Mark. The motion passed. A Letter of Appointment will be sent to him and Martha said she would put everything she has had together for him.
New Business
a. VTrans – re: 2008 Town Highway Annual Financial Plan. This was reviewed and signed by the Selectboard.
b. Road Commissioner – re: report outlining concerns. George presented his concerns regarding the 2008 Sand Budget, the 2008 Fuel Budget, and Equipment. Discussion. It was decided to invite George to the next meeting so that these topics could be discussed further. The Board asked Patty to ask George to obtain some other sources for sand as well as cost figures to bring with him.
c. Amee Property – re: commercial concern. It was brought to the Board’s attention that this property is being advertised as rental, ex. Wedding parties, etc. It was felt that this information should be forwarded to the State along with a copy of the Project Review Sheet dated 12/15/06 indicating that ”this opinion is void if there is any commercial use.” The Secretary was asked to prepare and send this material.
d. 2007 Grand List – re: sign off. The Board signed off on the Grand List indicating that no suits were pending against it. This is kept on file at the Town Clerk’s Office with the Grand List Book.
Pittsfield Selectboard Minutes page 4
April 15, 2008
The meeting adjourned at 7:21pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 6, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 6, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 1, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins
AGENDA: Call to Order
Approve Minutes
a. March 11, 2008 Regular Meeting
b. March 25, 2008 Regular Meeting
Correspondence
a. Northern VT Resource Conservation & Development Council – re: 2008 Dry Hydrant Grant Program
b. USDA – re: changes to Forest Plan
c. East Central VT CEDS Region – re: Project Solicitation
d. VT Agency of Natural Resources – re: elimination of permit postcard
e. New Century Claims Processing – re: bankruptcy
f. USDA – re: mountain biking/equestrian use of trails
g. FEMA – re: Flood Insurance Study and Rate Map
h. Regional Ambulance Serve – re: ambulance coverage
i. VTrans – re: Calendar Year 2006 Bridge Inspection Reports
j. EC Fiber Network – re: pre-registration
k. Women’s Alliance – re: Town Hall floor refinishing
Old Business
a. Appointment – re: Septic Officer
b. Town Buildings – re: doorbell at Town Hall
New Business
a. Liquor License – re: Clear River Tavern
b. Liquor/Tobacco License – re: Pitts-Stop
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the March 11, 2008 and March 25, 2008 meeting were approved with no corrections or changes.
Correspondence
a. Northern VT Resource Conservation & Development Council – re: 2008 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton
b. USDA – re: changes to Forest Plan. Non-substantive correction or adjustments to the revised Forest Plan can be made using a process called “administrative corrections.” This mailing details what they involve and changes that have been made. No action taken by the Board.
c. East Central VT CEDS Region – re: Project Solicitation. This group composed of 30 towns in the TRORC region and 10 towns in the Southern Windsor County region are seeking input to assist in producing a list of economic development projects. No action taken by the Board.
d. VT Agency of Natural Resources – re: elimination of permit postcard. This postcard is part of the permit package a property owner receives. In the past, the Town has sent in this postcard to indicate to the State that the proper documents have been recorded. This is being eliminated. Discussion. The Board asked the Secretary to write a letter indicating their disagreement with this, as this will further cause the Town to know less as to what permits
Pittsfield Selectboard Minutes page 2
April 1, 2008
are being issued in Pittsfield. Patty noted that there is a website set up where wastewater permits can be accessed, but that the permits are not up to date.
e. New Century Claims Processing – re: bankruptcy. This company is a Delaware corporation and has not impact on Pittsfield. No action taken by the Board.
f. USDA – re: mountain biking/equestrian use of trails. GMNF is inviting comments on the opportunities for mountain biking and equestrian use on National Forest System trails. This information will be forwarded to Jason Hayden with the Pittsfield Mountain Biking Club.
g. FEMA – re: Flood Insurance Study and Rate Map. This will be tabled until Sarah Gray can attend. The Secretary was asked to contact her.
h. Regional Ambulance Serve – re: ambulance coverage. Suana read the letter from James Finger, Chief Executive Administrator. He is requesting contact information. The Board asked the Secretary to respond to him with the requested information.
i. VTrans – re: Calendar Year 2006 Bridge Inspection Reports. The Board signed this and a copy of the reports will be sent to Road Commissioner George Deblon.
j. EC Fiber Network – re: pre-registration. In this email, Bob Merrill, Chair of the Community Outreach Committee for ECFiberNet indicates that they are not attempting to add any towns for the first phase of the project. However once the network is in place, it will be much easier to add towns. The chair of the Selectboard Liaison Committee will be sending Pittsfield the Selectboard packages that the other towns received. He encourages Pittsfield residents interested in this project to pre-register at www.ecfiber.net and choose “Other” as the town and enter Pittsfield. The Selectboard asked the Secretary to make up some posters that can be placed at various locations providing this information.
k. Women’s Alliance – re: Town Hall floor refinishing. The Women’s Alliance is having the floor in the Town Hall refinished after April 11th and it is anticipated that it will take several weeks.
Old Business
a. Appointment – re: Septic Officer. Martha has been unable to contact the proposed person but will report at the next meeting.
b. Town Buildings – re: doorbell at Town Hall. Peter will take care of this.
New Business
a. Liquor License – re: Clear River Tavern. The Board members signed this.
b. Liquor/Tobacco License – re: Pitts-Stop. The Board members signed this.
The meeting adjourned at 6:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 15, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 15, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 25, 2008
PRESENT: Mark Begin, Peter Borden, Jr., Patty Haskins, Robert Kennett, Alan Bond
ABSENT: Suana Bicek
AGENDA: Call to Order
Approve Minutes
a. Town Meeting Minutes March 4, 2008
b. Regular Selectboard Minutes March 11, 2008
c. Development Bylaws Information Meeting Minutes March 12, 2008
Guests and Committee Reports
a. Robert Kennett and Alan Bond – re: request for signage on Liberty Hill Road
Correspondence
a. TRORC – re: Floodplain information
b. Lorman Education Services – re: “A Primer on Public Records Law in Vermont” seminar
c. VT Telecommunications Authority – re: State-wide Internet service
d. VT Telecommunications Authority – re: Broadband Grant
e. VT Agency of Natural Resources – re: Project Review Sheet for Anthony Cotter & Elizabeth Patnode
f. VT Animal Control Association – re: Cruelty Response System
g. VT Agency of Natural Resources – re: Amended Permit for Timothy Fegan WW-3-1-78-2
h. VT Agency of Natural Resources – re: Project Review Sheet for Timothy Fegan
i. Regional Ambulance Service, Inc. – re: ambulance coverage
j. Central VT Council on Aging – re: Winter 2008 newsletter
k. VAST – VAST News March 2008
l. VTrans – re: Calendar Year 2006 Bridge Inspection Reports
m. FEMA – re: Flood Insurance Study and Rate Map
n. VLCT – re: Selectboard Institute Workshop
o. Old Maps – re: Historic Roads Compilation Map
p. TRORC – re: Flood Potential
Old Business
a. Appointment – re: Septic Officer
New Business
a. Town Buildings – re: Lift at Town Hall
Adjourn
Peter called the meeting to order at 6:20pm. The Minutes of the March 4, 2008 Town Meeting and the March 12, 2008 Development Bylaw Information Meeting were approved with no corrections or changes. The Minutes of the Regular Selectboard meeting of March 11, 2008 will be held until there are enough members present to sign.
Pittsfield Selectboard Minutes page 2
March 25, 2008
Guests and Committee Reports
a. Robert Kennett and Alan Bond – re: request for signage on Liberty Hill Road. Robert and his wife own and operate the Liberty Hill Farm in Rochester. There have been serious situations resulting from the use of GPS and Internet mapping by guests and other parties where they have been directed to use Liberty Hill Road which is a Class 4 road. Alan said that he has been attempting to resolve this with the mapping companies with no success. They would like the Selectboard to consider placing signs on Liberty Hill Road to discourage vehicles from attempting to use that section of the road, especially in the wintertime. They said that they also plan to speak with the Rochester Selectboard regarding this matter to see what they can do to help. Alan said that they have also contacted Vermont’s Congressmen for assistance. The Selectboard said that they would discuss this with Road Commissioner George Deblon to see what could be done.
Correspondence
a. TRORC – re: Floodplain information. This packet of information entitled “Preparing for the Next Flood – Floods & Floodplain Management” includes fact sheets regarding Floodplain Basics, Protecting Property Rights to Reduce Liability, Living with Inadequate Maps, Using Freeboard and Setbacks to Reduce Damage, No Adverse Impact Floodplain Management, and Protecting Lives & Property Through the NFIP Community Rating System. This information will be available in the Town Office for review.
b. Lorman Education Services – re: “A Primer on Public Records Law in Vermont” seminar. This seminar will be held on June 5th in South Burlington. No action taken.
c. VT Telecommunications Authority – re: Statewide Internet service. This email outlines the purpose of this group. They were “created by the Legislature to facilitate the establishment and delivery of wireless and high speed Internet infrastructure and services for residents and businesses throughout Vermont.” They have a website: http://www.telecomVT.org, where there is information on how Vermonters can offer property, etc. for use in providing coverage. No action taken.
d. VT Telecommunications Authority – re: Broadband Grant. The deadline for this grant has been extended to March 31, 2008. These grants are targeted at Vermont communities that do not currently have broadband service, or have limited access to broadband services. No action taken.
e. VT Agency of Natural Resources – re: Project Review Sheet for Anthony Cotter & Elizabeth Patnode. This project is for the moving of a proposed well location and modify septic system design for a 4 bedroom single family residence on previously approved 1.08-acre lot at 90 Dove Drive. This will be kept on file at the Town Clerk’s Office.
f. VT Animal Control Association – re: Cruelty Response System. This information will be forwarded to Second Constable Doug Mianulli.
g. VT Agency of Natural Resources – re: Amended Permit for Timothy Fegan WW-3-1078-2. This amends a previous permit for “Lot 4 – change from 3 bedroom to 4 bedroom SFR on a 1.8+ acre lot: Lot 5 – 1.8+ acre lot build a 4 bedroom SFR. Pre-existing Lot of 10+ acres – develop into 2 lots – Lot B1 – 4+/- acres with a 4 bedroom SRF; Lot B2 – 6 +/- acres with a 5 on River View Trail.” This will be kept on file at the Town Clerk’s Office.
h. VT Agency of Natural Resources – re: Project Review Sheet for Timothy Fegan. This PRS states that the creation of fewer than 6 lots in Pittsfield and/or fewer than 10 lots in the District in a 5 year period does not trigger Act 250. Charles Johnson and Timothy Fegan are not affiliated and Johnson is not in control of this further subdivision. This document will be kept on file at the Town Clerk’s Office.
i. Regional Ambulance Service, Inc. – re: ambulance coverage. This was tabled until the next meeting.
j. Central VT Council on Aging – re: Winter 2008 newsletter. No action taken.
Pittsfield Selectboard Minutes page 3
March 25, 2008
k. VAST – VAST News March 2008. No action taken.
l. VTrans – re: Calendar Year 2006 Bridge Inspection Reports. This was reviewed and the Secretary asked to contact the sender regarding completion of the enclosed form. This will be addressed further at the next meeting.
m. FEMA – re: Flood Insurance Study and Rate Map. This was tabled until the next meeting.
n. VLCT – re: Selectboard Institute Workshop. This workshop will be held April 26th in Montpelier. No action taken.
o. Old Maps – re: Historic Roads Compilation Map. This company is offering custom-made maps showing all possible old roads in Pittsfield based on maps they have listed. No action taken.
p. TRORC – re: Flood Potential. This memo states that the region is currently facing above average flood potential due to the large amount of water still held in the snow pack. They suggest a review of Pittsfield’s flood planning and what to do about it flooding should occur. This information will be kept on file at the Town Clerk’s Office and a copy forwarded to Fire Chief David Colton.
Old Business
a. Appointment – re: Septic Officer. Martha said that she has someone in mind and will be contacting him before the next meeting to see if he will accept the position.
New Business
a. Town Buildings – re: Lift at Town Hall. Patty said that five people used the lift on March 19th to access the voting booths. Patty requested that a doorbell be installed by the outside door of the lift so that anyone inside could be alerted to go help someone who didn't know how to use the lift. Peter will look into this.
The meeting adjourned at 7:00pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 1, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 1, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD DEVELOPMENT BYLAW
INFORMATIONAL MEETING
DATE: March 12, 2008
PRESENT: Selectboard members: Suana Bicek, Mark Begin, and Peter Borden, Jr.
Planning Commission members: Sarah Gray, Jennifer Howard, and Arnold Johnson
Approximately fourteen other interested parties.
AGENDA: Call to Order
Discussion
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the Development Bylaws were approved by the Selectboard on February 7, 2008 after two years of work and public hearings hosted by both the Planning Commission and Selectboard. The purpose of tonight's meeting is to answer any questions regarding the Development Bylaws before the vote is taken by Australian ballot on Wednesday, March 19, 2008. She added that Zoning Administrator Sarah Gray, several members of the Planning Commission and TRORC representative Pete Fellows were present to clarify and answer questions.
A variety of questions were asked which included:
- Does the Town need Bylaws as a result of a problem within the Town or are they required? The Town currently has an approved Town Plan in place. Development Bylaws help enforce the Town Plan. Without both, the Town would have no protection from people moving in and doing what they want. Since 7/01/07, the State has taken over septic permits, and Bylaws would assist in providing some local control. They are not required, however, by law. It was mentioned that there is currently zoning in some areas of Town (properties located within the flood plain).
- Do meadowlands correspond with the flood plains? No, just where they are adjacent to the river.
- Why are some businesses recognized as commercial/industrial and others as meadowland/residential? Anything existing prior to 3/19/08 will be considered grandfathered. The question was raised as to why Colton Enterprises is considered meadowland and not commercial. Spot zoning was explained.
- How will zoning affect outlying areas? Zoning assists Town officials in knowing what is going on (new construction, etc.).
- What is the purpose of the Town Plan? Without an approved Town Plan, Towns are not eligible for some grants and funding or to participate in Act 250 hearings. A Town Plan is not absolutely required, but without one, a Town has no voice in matters that may come up.
- Zoning vs. Subdivisions was discussed.
- Concern over spending taxpayer's money fighting large projects if the Town had zoning vs. letting the State handle any violations.
- By having zoning, it shows that the Town has an interest in its future. Town would also have some control over Pittsfield becoming "Killington sprawl."
March 12, 2008
- Why are meadowlands the only category with standards for review? This was explained citing examples in the Bylaws.
- Were there any other businesses in Town that are not in a Commercial/Industrial category? Mel Colton, Robert Williams, and Tim Pins' businesses were mentioned.
- Can changes be made to Bylaws? They can, but may be difficult. It was felt that some areas should be considered as Errors/Omissions. The Bylaws can be modified over time. The Town would feel better having some control vs. no control. Not all areas of town are protected by covenants such as the Kermath Development, Hawk Mountain, or Our World.
- Road development, slope side development, site work were discussed. Also access to land-locked property.
- Woodlands and Forest Reserve/Conservation were discussed.
- What are the differences in the duties of the Administrative Officer and Development Review Board? The Administrative Officer has the obligation to enforce the Bylaws. Appeals are made to the DRB.
- Who oversees the Administrative Officer (hires/fires)? The Selectboard does.
- Has a fee schedule been determined? Yes.
- How do these Bylaws compare with those of other Towns? It was felt that these were well-written, and were worked on by the Planning Commission over the course of two years. A lot of thought was put into them and they were written to allow for most undertakings.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 25, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 11, 2008
PRESENT: Suana Bicek, Mark Begin
ABSENT: Peter Borden, Jr.
AGENDA: Call to Order
Selectboard Reorganization
Approve Minutes
a. February 7, 2008 Regular Selectboard Meeting
b. February 19, 2008 Regular Selectboard Meeting
Guests and Committee Reports
a. Town Attorney - re: meet Chris Sullivan
Correspondence
a. Bob Charlebois - re: email proposing change in Town Meeting time
b. John Bilunas & family - re: email pertaining to revote on school study
c. VT Dept. for Children & Families – re: Town Service Officer Appointment
d. TRORC - re: Minutes of January 23, 2008 meeting
e. Rutland County Sheriff's Department - re: January citation report
f. Court Administration Finance Department - re: January Report of Collections
g. FEMA - re: Flood Insurance Study and Maps
h. VTrans - re: Class 2 road information
i. VT Wastewater Management Division - re: WW-3-1502 application for Anthony Cotter and Elizabeth Patnode
j. VT Agency of Natural Resources - re: WW-3-1408 Wastewater System & Potable Water Supply Permit for Patrick and Susan Nicholls
k. VLCT - re: VLCT News March 2008
New Business
a. Appointments - re: 2008 Town Officials
b. Liquor/Tobacco License - re: The Original General Store
c. Meeting - re: Development By-Law Informational Meeting on March 12, 2008
d. Town Office - re: restoration and Historical Society
e. EC Fibernet - re: town interest
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Suana called the meeting to order at 6:04pm.
The Board approved the following positions: Suana will assume Chair, Mark with do the weekly Orders, and Peter will be in charge of the Town Buildings.
The Minutes of the February 7, 2008 Regular Selectboard meeting were approved by Suana. These will be presented to Peter for action before the next meeting. The Minutes of the February 19, 2008 Regular Selectboard meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 11, 2008
Guests and Committee Reports
a. Town Attorney - re: meet Chris Sullivan. Chris did not attend tonight’s meeting. The Board asked the Secretary to send him a note saying they are sorry that meeting times have not been mutual.
Correspondence
a. Bob Charlebois - re: email proposing change in Town Meeting time. Bob has asked the Board to consider changing the time of Town Meeting from its current time during the day to either an evening or Saturday daytime. He goes on to point out his reasons for the change. Discussion. Suana said that studies have been done on this and they show that time changes don’t necessarily increase attendance. It comes down to whether a resident feels it’s important enough to attend. The Secretary was asked to send a reply to Bob and thank him for his interest.
b. John Bilunas & family - re: email pertaining to revote on school study. Discussion. It’s the Board’s feeling that those that want to attend the meeting will come to hear the discussion. It is also felt that the issue has become confused. The vote was for a study only. No decisions regarding school choice or designation is being made in the near future. The Secretary was asked to send him a note thanking him for his email on this topic.
a. VT Dept. for Children & Families – re: Town Service Officer Appointment. Sandra Begin was appointed and the paperwork will be sent to the State. The term of her appointment is from April 15, 2008 through April 14, 2009.
c. TRORC - re: Minutes of January 23, 2008 meeting. No action taken.
d. Rutland County Sheriff's Department - re: January citation report. There was one incident report, twenty-nine traffic citations, and one traffic warning issued. This report will be kept on file at the Town Clerk’s Office.
e. Court Administration Finance Department - re: January Report of Collections. The amount sent to the Town came to $104.00. This report will be kept on file at the Town Clerk’s Office.
f. FEMA - re: Flood Insurance Study and Maps. The Secretary was asked to invite Zoning Administrator Sarah Gray to a meeting to discuss the maps. No further action taken at this time.
g. VTrans - re: Class 2 road information. This department is looking for information as to which Class 2 roads are scheduled for repair and/or re-treatment. Pittsfield currently has no Class 2 roads. The Secretary was asked to send VTrans a note to this effect.
h. VT Wastewater Management Division - re: WW-3-1502 application for Anthony Cotter and Elizabeth Patnode. This application is for the relocation of the proposed well site and modifies the septic system design for a 4-bedroom single family residence on a previously approved 1.08 acre lot at 90 Dove Drive. This will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources - re: WW-3-1408 Wastewater System & Potable Water Supply Permit for Patrick and Susan Nicholls. This permit for the replacement (after the fact) of a failed wastewater disposal system only, for an existing single family residence on a pre-existing .6 acre parcel located on 469 Hawk Mountain Road is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VLCT - re: VLCT News March 2008. No action taken.
Pittsfield Selectboard Minutes page 3
March 11, 2008
New Business
a. Appointments - re: 2008 Town Officials. The Board approved the following appointments and letters will be sent to each appointee.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sandra Begin Service Officer one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Donald Flynn E-911 Coordinator three years
Patricia Haskins Unemploy. Comp. Coordinator one year
Vacant Septic Officer one year
Scott Warren WRVA Representative one year
Ray Colton VT. Coalition of Municipalities one year
b. Liquor/Tobacco License – re: The Original General Store. This was signed by the Board.
c. Meeting - re: Development By-Law Informational Meeting on March 12, 2008. This is a reminder that the meeting will be at 7:00pm at the Town Hall.
d. EC Fibernet - re: town interest. Interest was expressed at Town Meeting following a presentation by Jerry Drugonis and Susan Davidson. Suana said she would contact them to see what the Town needs to do to get started with this.
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Minutes page 4
March 11, 2008
The meeting adjourned at 6:40pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 25, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 25, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 19, 2008
PRESENT: Suana Bicek, Mark Begin, Patty Haskins, Richard Stevens, Scott Warren, Joanne Mills, Peter Sullivan
ABSENT: Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Richard Stevens – re: Building Committee
b. Scott Warren, Joanne Mills, Peter Sullivan – re: WRVA
Correspondence
a. Rutland County Sheriff’s Department – re: January citation report
b. VT Secretary of State – re: Opinions February 2008
c. VT Agency of Natural Resources – re: Project Review Sheet WWW-3-1489 for Alison Hans
d. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1489 for Alison Hans
e. VTrans – re: Town Class 2 Highway Grant Programs Addendum
f. VT Citizens for Justice – re: organization information
Old Business
a. Trash collection – re: update
b. Flood Hazard Regulations – re: update
New Business
a. Liquor License – re: Casa Bella Inn
b. Town Hall – re: phone line for Town Meeting Day
Adjourn
Suana called the meeting to order at 6:04pm. The Minutes of the February 9, 2008 meeting were not approved due to a lack of eligible Board members present tonight. The approval of these Minutes will be added to the agenda for the March 11, 2008 meeting.
Guests and Committee Report
a. Richard Stevens – re: Building Committee. Dick asked if the Board would consider putting $50,000 towards the Building Fund instead of the $20,000, which is an Article on the Warning for Town Meeting. He felt that this would be that much less to borrow in the future. Discussion. Overall the Board felt that it would be better for the taxpayer to keep taxes as low as possible this year. They also said that a loan for $500,000 or $530,000 wouldn’t make that much difference. Patty said that an architect with experience in restoration work would be coming to the Town Office tomorrow afternoon to do a walk-through. The Board was anxious for figures to present to the taxpayers at Town Meeting.
b. Scott Warren, Joanne Mills, Peter Sullivan – re: WRVA. Joanne introduced herself as the Stockbridge representative as well as Secretary for the WRVA Board of Directors. Peter Sullivan is Barnard’s representative, serving as Vice President of their Board. A Power Point presentation was made to the Selectboard to help explain the annual costs to the Towns. The presentation included statistics, an explanation of what WRVA is able to provide in the form of emergency services to each of its member towns, as well as their goals and plans for
Pittsfield Selectboard Minutes page 2
February 19, 2008
the future. Suana asked about the per capita costs and how they have increased over the years. Peter Sullivan supported the costs behind the per capita process explaining the expenses that are incurred which go into determining these. He said that there are plans in place to help control spiked costs. Joanne explained about what costs can be billed and what couldn’t. The Selectboard thanked them for coming and providing an explanation of their services.
Correspondence
a. Rutland County Sheriff’s Department – re: January citation report. There was one incident report, twenty-nine traffic citations, and one traffic warning issued. This report will be kept on file at the Town Clerk’s Office.
b. VT Secretary of State – re: Opinions February 2008. No action taken.
c. VT Agency of Natural Resources – re: Project Review Sheet WWW-3-1489 for Alison Hans. This project review sheet is for a subdivision of 115 acres into lot #1 (20 acres) with a proposed 4 bedroom single family residence and lot #2 (95 acres) with an existing 3 bedroom single family residence. The location is 232 Route 100 near the Pittsfield/Killington Town line. This will be kept on file at the Town Clerk’s Office.
d. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1489 for Alison Hans. (see description in <c>) This permit is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
e. VTrans – re: Town Class 2 Highway Grant Programs Addendum. This will be forwarded to Road Commissioner George Deblon for his review.
f. VT Citizens for Justice – re: organization information. The VCJ is a grassroots group organized in the town of Newark, Vermont. The goal is to serve as a voice for Vermonters whose letters and calls have failed to be heard in Montpelier. They would like for other Towns in Vermont to join them and requested that the enclosed brochure be posted for citizens to review and consider. Their website is: www.newarkcitizensforjustice.org.
Old Business
a. Trash collection – re: update. Mark said that he spoke with Jon Benson. He said that Jon explained that recent storms have presented hazardous conditions on some of the Town’s roads and that his trucks could not safely operate at those times.
b. Flood Hazard Regulations – re: update. The Selectboard had made a note to address this in early 2008. Suana said that the Planning Commission is meeting on February 21st and that this was on their agenda. No further action by the Selectboard was taken.
New Business
a. Liquor License – re: Casa Bella Inn. This was approved and signed by the Board.
b. Town Hall – re: phone line for Town Meeting Day. Suana said she would contact Peter about running the line from the Town Clerk’s Office to the Town Hall. He has done that in the past when it was needed.
Pittsfield Selectboard Minutes page 3
February 19, 2008
The meeting adjourned at 7:09pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 11, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 11, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 7, 2008
PRESENT: Suana Bicek, Peter Borden, Jr., Patty Haskins, Marion Abrams
ABSENT: Mark Begin
AGENDA: Call to Order
Approve Minutes
a. January 22, 2008 Regular Meeting
b. January 24, 2008 Special Meeting Minutes
Guests and Committee Reports
a. Marion Abrams – re: posting signs for Library
Correspondence
a. VLCT – re: Closing the Digital Divide workshop
b. Rutland County Sheriff’s Department – re: December citation report
c. VT Sign/Plate Shop – re: lower prices and new offerings
d. VT Humane Federation – re: Cruelty Response System
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1477for Michael & Joanne McKay in Our World/Highwood Lot 90
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1477 Michael & Joanne McKay
g. TRORC – re: January newsletter
h. VTrans – re: 1) Town Highway Grant Programs and 2) Annual Financial Report
i. 100 on 100 Relay – re: August 16th race information and response form
j. U.S. Dept. of Agriculture – re: Town interests
k. VLCT – re: VLCT News February 2008
l. VT Agency of Natural Resources – re: subdivision permit WW-3-1489 Alison Hans on Route 100
m. Jason Hayden email – re: school vote
n. Green Mtn. Economic Development Corp. – re: survey
o. TRORC – re: policy on transportation project “extras”
p. VT Dept. of Taxes – re: 2008 Annual Report
q. Andy Weinberg email – re: Certificate of Insurance for Peak Adventures Snowshoe Marathon on March 8, 2008
Old Business
a. Town Ordinance – re: review of Traffic Ordinance and comments from Sheriff Benard
b. Fibernet – re: presentation to Town
New Business
a. Town Mileage Rate – re: increase
b. Development Bylaw – re: discuss changes and approve
c. Development Bylaw – re: dates for Public Informational Meeting and vote
Other Business
a. Rutland County Tax – re: decrease
b. Certificate of Appreciation – re: approve
c. Selectboard Meetings – re: March dates
Pittsfield Selectboard Minutes page 2
February 7, 2008
Adjourn
Suana called the meeting to order at 5:52pm. The Meeting was originally scheduled for Tuesday, February 5, 2008 but due to a lack of members available, it was postponed to tonight. The Minutes of the January 22, 2008 Regular Meeting and the January 24, 2008 Special Meeting (Proposed Pittsfield Development Bylaw Public Hearing) were approved with no corrections or changes.
Guests and Committee Reports
a. Marion Abrams – re: posting signs for Library. Marion asked for the Board’s approval to erect two blue library signs, one at each end of the Village Green. She showed them a photo of what the sign looks like. Discussion. The Board approved her request and felt that perhaps they could be added to the signposts already there and suggested she contact Road Commissioner George Deblon.
Correspondence
a. VLCT – re: Closing the Digital Divide workshop. This workshop is on providing public broadband services throughout Vermont and will be held on March 7th in Montpelier. No action taken.
b. Rutland County Sheriff’s Department – re: December citation report. In December there were 3 law incidents, 8 traffic citations, and 4 traffic warnings. This will be kept on file at the Town Clerk’s Office.
c. VT Sign/Plate Shop – re: lower prices and new offerings. This correspondence announces changes at the Vermont Correctional Industries Sign Shop in Windsor which include a “Workforce Development Program” which has resulted in improved quality and turn-around time. This information will be forwarded to Road Commissioner George Deblon for his review.
d. VT Humane Federation – re: Cruelty Response System. This correspondence explains the process and how it is implemented within Rutland County. This information will be forwarded to Second Constable/Pound Keeper Doug Mianulli for his review.
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1477for Michael & Joanne McKay in Our World/Highwood Lot 90. This lot is located on Dove Drive & Tweed River Drive. The project is described as the construction of a 3-bedroom single family residence on previously approved Lot 90 – a new wastewater design from original permit due to the regarding of the 15% slope as a condition of the existing permit. This will be kept on file at the Town Clerk’s Office.
f. VT Agency of Natural Resources – re: Wastewater System & Potable Water Supply Permit WW-3-1477 Michael & Joanne McKay. This project consists of a revision to a previously permitted 1.03-acre parcel (lot #90) located on Dove Drive and Tweed River Drive. This approved permit will be kept on file at the Town Clerk’s Office.
g. TRORC – re: January newsletter. No action taken.
h. VTrans – re: 1) Town Highway Grant Programs and 2) Annual Financial Report. This information will be forwarded to Road Commissioner George Deblon for his review.
i. 100 on 100 Relay – re: August 16th race information and response form. The expected time frame for the participants to be in Pittsfield is from 4 – 5:30pm. The Board granted its approval for the race to pass through Pittsfield and this response will be sent to the race organizers.
j. U.S. Dept. of Agriculture – re: Town interests. This correspondence outlines several items of interest to the Town including the Status of Secure Rural Schools Reauthorization (SRS), the Town Forest Report, and the schedule for the next round of grant writing workshops. No action taken by the Board.
Pittsfield Selectboard Minutes page 3
February 7, 2008
k. VLCT – re: VLCT News February 2008. No action taken.
l. VT Agency of Natural Resources – re: subdivision permit WW-3-1489 Alison Hans on Route 100. This application is for the subdivision of a 115-acre parcel into Lot #1 (20 acres) with proposed 4-bedroom single family residence and Lot #2 (95 acres) with an existing 3-bedroom single family residence located at 232 Route 100 near the Pittsfield/Killington town line.
m. Jason Hayden email – re: school vote. His series of emails concern how to include the voting portion of the town that can’t attend Town Meeting but yet afford them their right to vote on a topic. He asked that his concern be mentioned to the Selectboard. Discussion regarding Towns not able to vote Australian ballot on Town or School Warned items unless the Town votes to do that at an Annual or Special Town Meeting. This is by Vermont Statute. No action taken by the Board.
n. Green Mtn. Economic Development Corp. – re: survey. Discussion. No action taken.
o. TRORC – re: policy on transportation project “extras”. This correspondence discusses VTrans enactment and a copy of their policy manual. No action taken.
p. VT Dept. of Taxes – re: 2008 Annual Report. This will be kept on file at the Town Clerk’s Office.
q. Andy Weinberg email – re: Certificate of Insurance for Peak Adventures Snowshoe Marathon on March 8, 2008. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Ordinance – re: review of Traffic Ordinance and comments from Sheriff Benard. Patty said that Sheriff Benard called and told her that he had their Department attorney review our ordinance and felt it did comply with 1007F. He also said that he has been in contact with Traffic Court and there is a possibility that the Town will be able to get some money back on the tickets written last year. It would also open the door to amending the Town’s present ordinance without involving traffic studies, etc since it already mirrors the State ordinance. He told Patty he would keep the Board informed.
b. Fibernet – re: presentation to Town. Suana said that Jerry Drugonis has information on this will present it to those in attendance at Town Meeting.
New Business
a. Town Mileage Rate – re: increase. The IRS has announced a new business mileage rate for 2008. The increase is to $.505/mile effective January 1, 2008. This is up from $.485/mile for 2007. Peter made a motion to accept the new rate. Seconded by Suana. Approved.
b. Development Bylaw – re: discuss changes and approve. Two changes were discussed at the January 24th Public Hearing. One pertained to the designation of recreation areas and the second pertained to the definition of setback. Discussion. It was decided not to consider including the designation of recreation areas at this time. Suana made a motion, seconded by Peter, to change the wording for “Setback, Front” to read “The distance from the centerline of any highway or road right-of-way to the nearest part of any building or structure. Except in Pittsfield Village and residential districts where the front setback is measured from the edge of the Town or State road.” The Board approved the change. It was also approved that the Bylaws as changed be approved as of February 7, 2008 and forwarded to the voters. New drafts will be printed and available in the Town Clerk’s Office.
c. Development Bylaw – re: dates for Public Informational Meeting and vote. Suana read the Statute pertaining to the Bylaw vote and the timeline was reviewed. Discussion. A Resolution was drafted to be posted and published as required by law. It reads: Resolution that the voters of the Town of Pittsfield be given the authority to vote Bylaws, amendments and appeals in the Town of Pittsfield by Australian ballot.” Suana made a motion to accept
Pittsfield Selectboard Minutes page 4
February 7, 2008
the Resolution as written. Seconded by Peter. Approved. The next Public Informational Meeting on the Development Bylaws is scheduled for Wednesday, March 12, 2008 at 7pm at
the Town Hall with the public vote to be held on Wednesday, March 19, 2008 from 10:00am – 7:00pm at the Town Hall. Warnings will be posted for the Hearing.
Other Business
a. Rutland County Tax – re: decrease. Patty said that she received notice that the tax was being reduced. The actual amount due will be $8,336.00. The amount budgeted for 2008 is $9,696.00. Discussion. Since this change will not affect the tax rate, it was decided to leave the budgeted amount as is.
b. Certificate of Appreciation – re: approve. A change in the wording to include the number of years was suggested. This will be available for signing at the next meeting.
c. Selectboard Meetings – re: March dates. Due to Town Meeting being on the 1st Tuesday, the meeting dates for the Selectboard were changed to March 11th and March 25th. The normal 1st and 3rd Tuesday of the month will resume in April. Warnings will be posted for the March meetings.
The meeting adjourned at 7:02pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 19, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 19, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
PROPOSED PITTSFIELD DEVELOPMENT BYLAW
PUBLIC HEARING
DATE: January 24, 2008
PRESENT: Selectboard members: Suana Bicek and Peter Borden, Jr., Absent: Mark Begin
Planning Commission members: Robert Charlebois, Jerry Drugonis, Sarah Gray, David Hooks, Jennifer Howard, and Arnold Johnson
Approximately thirteen other interested parties.
AGENDA: Call to Order
Discussion and Recommendation
Adjourn
Suana called the meeting to order at 7:00pm.
Suana explained that the last Development Bylaw Hearing was held by the Planning Commission on September 13, 2007. After that Hearing, changes were made and it was forwarded to the Selectboard for their review and Public Hearing. The purpose of tonight's Hearing is to address comments/questions regarding this draft. Suana said that a larger map is here if needed. She added that Zoning Administrator Sarah Gray and TRORC representative Pete Fellows are available to clarify and answer questions.
A variety of questions were asked which included:
- Clarification of Section 3-11 Protection of Home Occupations, specifically subsection b which addresses the number of employees. An example was given of a disabled employer who required extra help. It was suggested that if this situation were to occur that the Review Board be contacted as well as neighbors, but that the purpose of this section is to promote home businesses, not try to shut them down.
- Conservation Forest Reserves - The question was asked how the lines are determined. The party was told that basically they follow the property lines where appropriate.
- Boundary Determinations - Are they based on topographical mapping? They are determined by topography and general property ownership. It was noted that there is a section in the Bylaw that addresses land that falls into different criteria (meadow areas, wetlands, etc.).
- Tax Adjustments - The question was asked if their would be tax adjustments made to property that is now limited in some way, i.e. development. Peter Fellows said that there are two views to this, that land values would be less due to them now being considered undevelopable, but also that they could increase the value of the property by being limited in development.
- Grandfather clauses - Would existing properties be treated differently in the future? Future plans may need to go before the Review Board unless something has been recorded prior to enactment of the Bylaw, i.e. subdivision.
- 2.4.6 Residential Front Setback Minimum - The 5' was questioned. There was discussion and it was recommended that the figure be changed to 30', which was the original intent, being 25' from the centerline plus 5'. Pete Fellows said that waivers can be considered, and he encouraged that the measurement be taken from the centerline. The Selectboard will discuss this at their next meeting on February 5, 2008.
January 24, 2008
- Proposed building on vacant land - The question was asked by a property owner who is planning to build within the next few years and was concerned about the setback. It was suggested that if the Bylaw is voted in on Town Meeting Day that he contact the Review Board for a determination prior to construction.
- Enactment clarification - It was stated that the Selectboard could adopt the Bylaw without public vote. Suana said that in towns of smaller populations, the Selectboard by law can enact on their own. She said that in this case they opted to put it to a Town vote, which will be on Town Meeting Day.
- 35' Building Height Maximum - The question was asked how this figure was arrived at. The party was told that this is a standard height based on the highest elevation a standard fire truck can reach.
- Limitations vs. Protection - A participant said that zoning can be two-edged in that although it does have limitations, it can also protect properties. He thanked the Planning Commission members for their hard work in preparing this document and hoped people would take everything into consideration when they cast their vote.
- Trails - Are trails a permitted use? Basically they do not require a permit. Pete Fellows suggested that a stand alone section regarding this would be easier to add to the draft. This recommendation will be reviewed at the next Selectboard meeting.
- Lease Lots - How are they affected by this Bylaw? Pete Fellows said that they are tricky. The deed would need to be reviewed and perhaps an attorney knowledgeable in lease lots be consulted.
The meeting adjourned at 7:52pm.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 5, 2008
_______________________________________
Suana Bicek, Chair_______________________________________
Mark Begin_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 22, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., Patty Haskins, Sarah Gray, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Sarah Gray – re: Zoning fees
b. Scott Warren – re: WRVA budget and Regional Ambulance Service
Correspondence
a. Stockbridge Central School – re: thank you for computers
b. TRORC – re: Minutes of December 12, 2007 meeting
c. VLCT – re: Municipal Support for VT Coalition of Municipalities’ Call for Resolution Regarding Education Finance Property Tax Reform
d. Pittsfield Historical Society – re: budget request
e. Dubois & King, Inc. – re: service overview
f. VTrans – re: 2008 Certificate of Highway Mileage
g. VT Local Roads – re: “Bridge Maintenance and Preservation Workshop” survey
h. VLCT – re: “Local Government Day in the Legislature”
i. VLCT – re: Weekly Legislative Report January 18, 2008
Old Business
a. VT Coalition of Municipalities – re: Resolution
b. Septic issues – re: status
c. Building Maintenance – re: repairs
New Business
a. Certificate of Appreciation – re: School Board member Marsha Hopkins
b. Citizen Concern/Complaint – re: sand available to residents
c. Citizen Concern/Complaint – re: recycling not being picked up
Budget
a. Change in Fund Balance and Comparative Balance Sheets – re: review
b. Revenue and Receipts – re: review
c. General Fund – re: complete budget
d. Highway Fund – re: complete budget
e. Budget Summary – re: review
f. Warning – re: review and sign
Other Business
a. Town Office Building - re: additional funds
Adjourn
Suana called the meeting to order at 5:58pm. The Minutes of the January 8, 2008 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 22, 2008
Guests and Committee Reports
a. Sarah Gray – re: Zoning fees. Sarah passed out copies of the proposed Town of Pittsfield Application for Development Permit which also included Town of Pittsfield Development Bylaw Application Supplemental Information as well as a draft of the Development Permit Fees. These were reviewed. Sarah also brought material from the Town of Woodstock, which included posting notices and handouts. The fee schedule was discussed. Sarah said that she did not feel that the Zoning Administrator’s fee should be taken from the collected fees. She was asked to present an appropriate fee to the Selectboard at a future meeting. There was some discussion by the Board as to the time involvement by the Town Clerk in assisting an applicant with information needed for the application. It was recommended that until the Bylaws are voted on in March that an initial fee of $50.00 per application be charged. The Board thanked Sarah for all the time she has put in as Zoning Administrator. They appreciated the work entailed and the job she has done.
b. Scott Warren – re: WRVA budget and Regional Ambulance Service. Scott provided answers to some of the questions, which had been posed at the last meeting pertaining to several sections in the budget. He also said that he contacted Jim Fingers at Regional Ambulance Service in Rutland and felt that they are hesitant to provide a quote for the Town unless the Town is seriously interested in using their services. He added that he was told that RAS would only transport to Rutland and not provide transportation to Gifford or DHMC, etc. The Board felt that this might not be good, since many Town residents’ doctors are located at Gifford and DHMC. It would not be easy to change ambulance providers for the Town. Suana said that she would like to pursue the option with RAS and Mark and Peter agreed. The Board asked the Secretary to write to Mr. Fingers and request a quote, including copies of prior correspondence.
Correspondence
a. Stockbridge Central School – re: thank you for computers. Principal Pam Neff thanked the Board on behalf of the school for the donation of three monitors and two computers.
b. TRORC – re: Minutes of December 12, 2007 meeting. No action taken.
c. VLCT – re: Municipal Support for VT Coalition of Municipalities’ Call for Resolution Regarding Education Finance Property Tax Reform. Suana read the letter to the Board stating that VLCT endorses the Resolution. (see Old Business - a)
d. Pittsfield Historical Society – re: budget request. They are requesting $800.00 for FY2008. It was noted that this is the same as in past years and will be added to the Budget to be discussed later in the meeting.
e. Dubois & King, Inc. – re: service overview. Suana outlined the services this firm provides, which include engineering, construction, planning and design. No action taken.
f. VTrans – re: 2008 Certificate of Highway Mileage. There are a total of 14.77 miles of Class 3 roads, 4.873 miles of State Highway, and 7.38 miles of Class 4 roads totaling 19.643 miles. This was signed by the Board members.
g. VT Local Roads – re: “Bridge Maintenance and Preservation Workshop” survey. The organizers feel the input provided by the survey will provide valuable information in determining the agenda for the workshop. This will be forwarded to Road Commissioner George Deblon.
h. VLCT – re: “Local Government Day in the Legislature”. This will take place on February 20th in Montpelier and includes various discussion topics, a tour of the State House and lunch. No action taken.
i. VLCT – re: Weekly Legislative Report January 18, 2008. No action taken.
Pittsfield Selectboard Minutes page 3
January 22, 2008
Old Business
a. VT Coalition of Municipalities – re: Resolution. Discussion. Peter made a motion, seconded by Mark and approved unanimously to sign the Resolution and forward it to the Coalition.
b. Septic issues – re: status. The Secretary said that she had difficulty composing a letter as requested by the Board at the last meeting. She said she contacted Suana who said that this would be discussed further at tonight’s meeting. Peter asked who is in change at the State level of the whole program. Martha didn’t know. Peter said he would find out. In the meantime, Suana said that until the Developmental Bylaws are voted on at Town Meeting, the subject of septic permits is covered. This will be discussed further in the event that the bylaws are rejected at Town Meeting. No further action taken at this meeting.
c. Building Maintenance – re: repairs. The repairs addressed included the light fixture, flashing on the porch roof, and drip on the stairs outside of the Town Office Building. Also the broken window at the Town Hall. Peter said he would have the window repaired and look at the other issues this weekend.
New Business
a. Certificate of Appreciation – re: School Board member Marsha Hopkins. Suana said that Marsha has served on the School Board for many years and has chosen not to run again at Town Meeting. The Selectboard asked the Secretary to prepare a Certificate of Appreciation, which will be presented to her at a future date.
b. Citizen Concern/Complaint – re: sand available to residents. Don Gray sent a letter to the Board, which Suana read. He expressed his dissatisfaction with the current sand policy put in place recently allowing only limited amounts of sand. He also said that in the matter of safety he was no longer allowing school busses to drop off/pick up students in his driveway on Graysville Drive. His letter was discussed and the Selectboard felt that since its was received, his concerns have been addressed and settled with him amicably. Suana said she asked George to remove the sign and leave up the chain. No further action was taken.
c. Citizen Concern/Complaint – re: recycling not being picked up. Patty and Suana said that they were both receiving complaints that recycling has not been picked up on a regular basis. The idea of a recycling drop off located at the Town Garage was briefly discussed. The Board felt it was a good idea but not practical for many reasons. It was felt that there was a lack of communication between the Town and Jon Benson. Concern was expressed that the Town is paying for recycling pickup whether or not it occurs. No alternative dates are provided, so people have to wait another month for pickup. Mark said he would speak with Jon Benson, explain the concerns, and invite him to attend a meeting to discuss this with the Board.
Budget
a. Change in Fund Balance and Comparative Balance Sheets – re: review. Patty explained how these figures were arrived at and what they mean.
b. Revenue and Receipts – re: review. Patty explained the purpose of Undesignated Fund Balances and this handout was reviewed.
c. General Fund – re: complete budget.
Expenses
· Refuse – PY07 Solid Waste Charge - $3,570.00. Patty said that this bill was not received by the Town until the 3rd week in January and the 2007 financial books were closed. She added that the money is being brought forward in the Undesignated Fun Balance, and so it wouldn’t have to be raised for 2008.
· Budget Disbursements
Library – increase to $940.00
Pittsfield Selectboard Minutes page 4
January 22, 2008
Expenses
· Speed Bumps - $500.00
e. Budget Summary – re: review. The Anticipated Tax Rate for 2008 was reviewed and set. Without any Warned items approved, the Estimated Municipal tax rate would be $.3089. With Warned item 7 approved, the Estimated Municipal rate would be $.3089, with Warned items 7 and 8 approved - $.3318, with Warned items 7, 8, and 9 approved - $.3718.
f. Warning – re: review and sign. The Warning was reviewed and signed by the Selectboard.
Other Business
a. Town Office Building - re: additional funds. Patty asked if the Board would consider increasing the amount in Article 7, which is currently $20,000.00 due to the decrease in anticipated municipal tax. Discussion. The Board opted to keep the amount the same.
The meeting adjourned at 7:54pm. The next Regular Selectboard meeting is scheduled for Tuesday, February 5, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved February 5, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: January 8, 2008
PRESENT: Suana Bicek, Mark Begin, Peter Borden, Jr., George Deblon, William Krejeski, Scott Warren, Robert Salmeri
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. George Deblon - re: HW Budget
b. William Krejeski – re: reappraisal
c. Robert Salmeri – re: Liquor License for Outdoor Consumption
d. Scott Warren – re: WRVA Budget
Correspondence
a. VLCT – re: VLCT News January 2008
b. Johnnie Goldfish – re: email regarding Planning Commission map
c. VT Agency of Natural Resources – re: WW-3-1477 Michael & Joanne McKay
d. VLCT – re: Workers’ Compensation Coverage for 2008
e. Terry Shearer – re: email regarding septic officer position
f. VLCT – re: Grants Workshop and Tradeshow
g. TRORC – re: TRORC Bylaws
h. VLCT – re: Weekly Legislative Report December 14, 2007
i. VT Dept. of Motor Vehicles – re: email regarding Route 100/107 Restrictions
j. VT Agency of Natural Resources – re: Project Review Sheet for Donald Hodges
k. LEPC #12 – re: Draft of Minutes of October 18, 2007 meeting
l. VT Coalition of Municipalities – re: Resolution
m. VT Coalition of Municipalities – re: dues
n. VLCT – re: VLCT Legislative Priorities
o. Rutland County Humane Society – re: dog control
p. TRORC – re: Local Emergency Management Director Training
New Business
a. Planning Commission – re: Development Bylaw fees
b. Trash – re: collection problems
c. Rutland County Sheriff’s Department – re: contract for 2008
Other Business
a. Sand Shed – re: chaining it off
b. Selectboard – re: position vacancy
Budget
a. Cemetery
b. Highway
c. General Fund
d. Warning
Adjourn
Suana called the meeting to order at 5:54pm. The Minutes of the December 18, 2007 meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
January 8, 2008
Guests and Committee Reports
a. George Deblon - re: HW Budget. George was asked for clarification on the different plows. He explained that OWR stands for "one way reversible." He was also asked about roadside mowing for this year and he said he has spoken with Stockbridge and expects to do the same thing as last year. Stockbridge had rented a mower and Pittsfield shared it and the cost. Speed bumps were discussed and it was determined how many would be needed as well as a barrier for the south end of the Village Green. He will present a figure at the next meeting.
b. William Krejeski – re: reappraisal. Mr. Krejeski was introduced to the Board members. He owns New England Municipal Consultants, Ltd. and plans to begin work on the town-wide reappraisal in June in preparation of the 2009 Grand List. Martha presented copies of the contract, which the Board members and Mr. Krejeski signed.
c. Robert Salmeri – re: Liquor License for Outdoor Consumption. Robert said that his request is for outside consumption for the deck only. He would like to have the deck available until midnight for customers to be able to utilize for smoking and having their drinks. This was discussed. The Board was also told that there would be no outside entertainment involved with this application. Robert said that he always tries to be sensitive to his neighbors and if noise becomes a concern, he will address this. The Board approved his request for use of the deck only for year round use with a closing time of midnight.
d. Scott Warren – re: WRVA Budget. Scott presented copies of the WRVA budget for 2008. He discussed several topics with the Board. He said that all three ambulances need to be replaced at some point. In addition, an outside company has been hired to handle delinquent accounts over six months old. He also stated that Gifford has offered to take over the billing and collection for WRVA and this is being considered. Scott said that the Board of Directors is in the final stage of selecting a new administrator. He noted that a major increase in the budget is due to the fact that the responders will need to be paperless by the end of 2008 which means expenses in the area of laptops for each rig as well as a network infrastructure, new software, etc. A change in ambulance companies was brought up again and Scott said he would contact Rutland Regional for an estimated price. Peter outlined the procedure which would be involved should Pittsfield opt to change ambulance services. It was agreed that a second cost figure should be looked at before Town Meeting even though the Town is committed to the fee budgeted for 2008. It increased from $18,848.04 in 2007 to $22,586.00. Scott was thanked by the Board members for his service to the Town as their representative to WRVA and for keeping them informed.
Correspondence
a. VLCT – re: VLCT News January 2008. No action taken.
b. Johnnie Goldfish – re: email regarding Planning Commission map. He suggested that “a map should be made available on the web or mailed to each household to allow full disclosure to all citizens.” Discussion. It was felt that since it is available to the public at the Town Clerk’s Office, that this was sufficient. Copies of the draft are available online at the Town’s website www.pittsfieldvt.org. The hearing will be held on January 24, 2008 at 7pm in the Town Hall.
c. VT Agency of Natural Resources – re: WW-3-1477 Michael & Joanne McKay. This permit application is for the construction of a 3 bedroom single family residence on previously approved Lot 90 in Our World/Highwood (Dove Drive & Tweed River Drive). This will be kept on file at the Town Clerk’s Office.
d. VLCT – re: Workers’ Compensation Coverage for 2008. This memo concerns a new risk management approach for volunteer fire departments. A copy has been forwarded to Fire Chief, David Colton for his review.
Pittsfield Selectboard Minutes page 3
January 8, 2008
e. Terry Shearer – re: email regarding septic officer position. The Secretary has emailed Terry Shearer after the last meeting inviting him to attend a Selectboard meeting to discuss the role of town Septic Officers. His response was an email citing a website, which provides the information. Martha handed out copies of the information on the site. Discussion. The Board asked the Secretary to send him a letter indicating their disagreement with the State’s position. The Board said that they would read this information and discuss it again at the next meeting
f. VLCT – re: Grants Workshop and Tradeshow. This workshop will be held on January 17th in Montpelier. No action taken.
g. TRORC – re: TRORC Bylaws. These bylaws were amended and approved at the monthly meeting of the Regional Commission on December 12, 2007. No action taken.
h. VLCT – re: Weekly Legislative Report December 14, 2007. No action taken.
i. VT Dept. of Motor Vehicles – re: email regarding Route 100/107 Restrictions. This correspondence addresses single trip permits for trucks over the legal limit on Route 100/107. The restriction is for no movement before 8:30AM, between 11:30AM – 1:00PM, and 2:30PM – 5:00PM when school is in session. The request is for the Board to let the DMV know if they would like the restriction kept on the permit. Discussion. The Board agreed that this restriction should remain in effect and asked the Secretary to send them a letter/email informing them of the Selectboard’s position.
j. VT Agency of Natural Resources – re: Project Review Sheet for Donald Hodges. This project is described as the construction of a one bedroom “primitive” camp with no interior plumbing consisting of no more than a sink with water that is used for no more than three consecutive weeks per year and no more than a total of sixty days per year – vault privy or pit privy. The Board had many concerns regarding this and asked the Secretary to present them to Terry Shearer in her correspondence.
k. LEPC #12 – re: Draft of Minutes of October 18, 2007 meeting. No action taken.
l. VT Coalition of Municipalities – re: Resolution. This resolution calls for a statewide discussion of the advantages and disadvantages of breaking from Act 60/68 and moving in one of two directions: 1) A public education system that is governed, managed and primarily financed locally, or 2) A public education system that is governed, managed and financed by the State. The Coalition would like Selectboards and Town Meetings in March to adopt this resolution. Copies were made and given to the Board members to review and discuss at the next meeting.
m. VT Coalition of Municipalities – re: dues. The Annual Report for Town Report and request for $100 for the coming year was reviewed. The dues are the same as last year and were addressed during the last meeting’s budget discussion.
n. VLCT – re: VLCT Legislative Priorities. Each priority is critical for cities and towns in the coming year and is outlined in the enclosed brochure. Their complete legislative platform may be found athttp://www.vlct.org/advocacy/legislativeplatform/. No action taken.
o. Rutland County Humane Society – re: dog control. This fall the Society’s Board of Directors adopted a policy that requires any dog that comes in stray to the shelter be registered in the town where the owner resides before the dog is returned to its owner. Their belief is that this will help more stray dogs be returned to owners in the future and that it will help keep a more accurate dog census for each town. The Society would like to know if the Selectboard does not agree with this policy. Discussion. The Board asked the Secretary to send them a letter indicating that they do not agree with the policy and to send copies of both letters to the Second Constable Doug Mianulli.
p. TRORC – re: Local Emergency Management Director Training. This program will be held on January 16th in White River Jct. and local emergency management directors and/or Selectboard representatives are encouraged to attend. No action taken.
Pittsfield Selectboard Minutes page 4
January 8, 2008
New Business
a. Planning Commission – re: Development Bylaw fees. Suana said that she spoke with TRORC’s Kevin Geiger regarding fees, which can be assessed prior to the March vote. A percentage of the fee would go to the Zoning Administrator. Discussion. Suana made a motion to assess a straight $50.00 zoning fee. Seconded by Mark. This was approved and will be in effect until the vote at Town Meeting.
b. Trash – re: collection problems. Patty said that she received numerous phone calls regarding trash not being collected, in some cases for several weeks. It was felt that this was due to several reasons, namely several snowstorms and problems with Jon Benson’s trucks. Discussion about ways to educate the public that these types of situations occasionally occur. Peter suggested that Patty include a short statement in Town Report and it was also suggested that perhaps a notice could be posted on the bulletin boards explaining this and encouraging cooperation when this occurs.
c. Rutland County Sheriff’s Department – re: contract for 2008. It was decided after discussion to reduce the budgeted amount for 2008. This change was made to the contract and Suana signed it. New hours of patrol will need to be calculated by the Sheriff for the upcoming year. (See Budget – GF)
Other Business
a. Sand Shed – re: chaining it off. Mark asked George if he could chain and lock the sand shed so that vehicles cannot enter. Residents can still enter with pails to obtain sand for their driveways. Discussion. George agreed to do this.
b. Selectboard – re: position vacancy. Peter stated that he would not run for the position at Town Meeting. Suana asked if anyone has expressed interest in serving on the Board. Members were asked to consider possible candidates.
Budget
a. Cemetery
Expenses
Wages – increase to $3,800.00
b. Highway
Expenses
Wages – Foreman – increase to $17.19/hr
Hired Equipment
Backhoe – increase to $6,000.00
Roadside Mowing – decrease to $2,000.00
Trucks – increase to $2,000.00
Material – Sand – increase to $16,500.00
c. General Fund
Expenses
Bonds and Insurance – VLCT Unemployment Trust – increase to $1,030.00
Refuse
Solid Waste Charges – increase to $37,029.00
SW Management/Program Fee – increase to $3,735.00
Other Services
Ambulance – increase to $22,586.00
Rutland County Sheriff – decrease to $4,000.00
Maintenance – Garage – decrease to $500.00
Utilities – Street Lights – increase to $3,000.00
Postage – decrease to $1,500.00
Pittsfield Selectboard Minutes page 5
January 8, 2008
Planning Commission
Printing – decrease to $250.00
Miscellaneous – decrease to $300.00
Salaries
Custodian – increase to $845.41
Listers – increase to $8,000.00
Selectboard Secretary – increase to $82.50/meeting
Board of Listers – Marshall & Swift License Fee – increase to $200.00
d. Warning – Items to be Warned include $20,000.00 for the Office Building Fund and $10,000.00 for the Town Equipment Fund. Nothing has been received from Fire Chief David Colton regarding the proposed new fire truck.
The meeting adjourned at 9:57pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 22, 2008 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 22, 2008
_______________________________________
Suana Bicek, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
2007 Archive of Meeting Minutes
2006 Archive of Meeting Minutes