​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 16, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer
 
AGENDA
Agenda Modifications: Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Minutes Approval: Regular Meeting Minutes October 2, 2018
Public Present:                
 
Correspondence:
1.TRORC Dues Notice
2.CBE Educational Grant Writing
3.VT Dept of Health
4.Elaine Sackrider
5.CT River Conservancy
6.VLCT Newsletter October 2018
 
Old Business:
1.Richard Lunna
2.Constable Resignation
3.Appointment Deputy Health Officer
4.Permit for Speed Feedback Sign
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA
2.Sign order increase number of no parking signs; may need to switch vendors
3.AOT Meeting
4.Clerk Treasurer Report September 2018
5.Update on Local Hazard Mitigation Plan (formerly LEOP)
6.Electric Vehicle (EV) Grant Opportunities
7.Discussion of Auditor Report
8.Regional Commerce Plan
9.Assistant Clerk Hiring Timeline
 
Next Meeting Dates:     To be determined due to Election
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Charlie motioned to approve the minutes of the Regular Meeting held October 2, 2018; Ann seconded; minutes approved.

Correspondence
1.TRORC Dues Notice – The dues for 2019 will be $814. The notice has been filed in the budgeting folder for Town Meeting consideration.
2.CBE Educational Grant Writing – Workshop information. Trish will forward copies to George and the Fire Department to review.
3.VT Dept of Health – The nomination for a Deputy Health Officer is due 10/31/18. Clairetta Corron has declined the nomination. Trish will send a letter to townspeople that may be interested in the position.
4.Elaine Sackrider – Elaine provided the Select Board with a letter giving permission to set-up a temporary speed feedback trailer along the shoulder of Route 100 adjacent to her property.
5.CT River Conservancy – Requesting funding from the town. The Select Board is not interested in pursuing.
6.VLCT Newsletter October 2018 – Monthly newsletter has been received at the town office.
 
Old Business:
1.Richard Lunna – Land Surveyor, provided maps to the town regarding land associated with easement property between the Fire Department, Swiss Farm Market and Tim Pins. Trish will keep on file.
2.Constable Resignation – The Town has not received a resignation from Doug Mianulli yet. Trish will provide a draft letter to help expedite the matter. Serving notice for unlicensed dogs is not part of Tim Hunt’s duties therefore the unlicensed dog(s) remains unresolved.
3.Appointment Deputy Health Officer – See Correspondence #3
4.Permit for Speed Feedback Sign – VT Department of Transportation requires a permit to utilize this type of sign. The Board signed the permit, there is no cost.
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA – Trish presented a comparison chart for Board review. She will share the information with George to get his feedback as they are the only town employees eligible for the insurance. The plans have virtually no differences and there is a savings by switching from BCBSVT to MVP. Matt motioned to switch to the MVP Healthcare Platinum Plan; Charlie seconded; the Board approves the MVP Platinum plan.
2.Sign order increase number of no parking signs; may need to switch vendors – Charlie recommends increasing the number of No Parking-Towing Zone signs to 6. He is not having much success working with the Corrections Department so the Board will have George order the signs through his vendor. The Open Space sign will be pursued at a later date.
3.AOT Meeting – District 3 is holding a meeting October 22 at 10 a.m. in the Mendon Office. It is in regards to the Route 100 bridge in Pittsfield. George and Charlie will be attending.
4.Clerk Treasurer Report September 2018 – The Board reviewed the reports.
5.Update on Local Hazard Mitigation Plan (formerly LEOP) – The LEOP is being replaced with a different format and the Vermont Emergency Management Department is requiring all town’s to convert their information into the new format. Charlie, Herb Kuendig and Trish will work on this project.
6.Electric Vehicle (EV) Grant Opportunities – The VT Highway Department has grant funds available for Electric Vehicle charging stations. The grant requires a 10% match. The Board will not pursue at this time.
7.Discussion of Auditor Report – The Board would like to know statutorily what “component unit” means in terms of reporting to the Town Treasurer. Charlie motioned to contact the MAC group at VLCT and if they do not know the answer, the board will authorize up to 4 hours of consultation with MaryLou Scofield to research the answer; Ann seconded; motion carried.
8.Regional Commerce Plan – Charlie attended Governor Phil Scott’s Meeting October 16 that emphasized the importance of developing Regional coalitions. The reason is coalitions are getting more funding. Scott proposes a “Route 100 Corridor” for connecting bike trails from Plymouth to Stowe. The Board would like to be proactive on this topic and Trish will invite the Planning Commission to the November 13 meeting to discuss.
9.Assistant Clerk Hiring Timeline – Trish presented a timeline for advertising and training for this position along with associated costs. Trish noted a few changes and the board approves going forward with the plan.
 
Next Meeting Dates:  Due to the election on November 6 the Select Board plans to meet November 13 and 27, 2018.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:10 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                ________________                                                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 2, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer, Richard Lunna, Jeremy Rayner
AGENDA
 
Agenda Modifications: Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Minutes Approval: Regular Meeting Minutes September 25, 2018
 
Public Present:                 Richard Lunna, Jeremy Rayner
 
Correspondence:
1.Stage Coach Funding Request
2.Local Hazard Mitigation Plan grant opportunity
3.Marshal Alarm Service Contract
 
Old Business:
1.Fire truck financing update
2.Capital planning discussion
3.Furnace cleaning update
 
New Business:

1. Check scanner
2. Elevator inspection update
3. PACIF Insurance renewal
4. Sand Shed Grant
5. Richard Lunna
6. Jeremy Rayner

 
Next Meeting Dates:     October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Charlie motioned to approve the minutes of the Regular Meeting held September 25, 2018; Matt seconded; minutes approved.
 
Correspondence
1.Stage Coach Funding Request – Annual request for funding. Tricia will add to the budgeting folder.
2.Local Hazard Mitigation Plan grant opportunity – Charlie and Herb will review the materials. Pittsfield’s plan expires 8/19/2020.
3.Marshal Alarm Service Contract – Annual service contract for testing alarm systems approved for renewal in November.

Old Business:
1.Fire truck financing update – Marylou Scofield, town attorney, reviewed the documents and provided a letter to go with the Mascoma Bank financing package. The board reviewed Marylou’s letter and Charlie signed the contract. Tricia will get the package out to Mascoma Bank tomorrow.
2.Capital planning discussion – The board had a preliminary discussion about capital planning and would like to review the auditor’s report once it is received before proceeding. Board members will review the most recent town report and discuss ideas at the next meeting.
3.Furnace cleaning update – Tricia has contacted CV Oil to have the Town Hall furnace serviced. The town has been added to list and CV Oil will get back to her with a date. Trish has asked to be added to CV Oil’s summer maintenance list for future cleanings.
 
New Business:

1. Check scanner – Mascoma Bank provided Trish with information on using a scanner for submitting checks to them versus mailing checks. Trish believes it would be helpful when there’s a large number of checks such as tax payments but the scanner is not essential. She would rather have funds allotted to upgrade Quickbooks.
2. Elevator inspection update – The inspection was due September 28, 2018 however the inspector is running a couple of weeks behind. They assured Trish this would not be an issue for the town.
3. PACIF Insurance renewal – Tricia submitted the questionnaire to the Board for review as it is due October 12, 2018. Trish updated information pertaining to the highway department with George. The Board approved the questionnaire for submittal.
4. Sand Shed Grant – Charles motioned to accept the sand shed grant; Matt seconded; motion carried.
5. Richard Lunna – He is a land surveyor and is working on locating the boundaries for Stockbridge. The board had approved waiving copying fees for Richard in exchange for sharing information pertaining to Pittsfield. He shared his findings with the board that included some very old boundary markers. Mr. Lunna will provide survey mylar and information with each town to record.
6. Jeremy Rayner – He wants to know what his duties are. The board asked him to check on the condition of the trees that were planted in the open space. He asked the Emerald Ash Borer as there are some towns aggressively dealing with this invasive species. Jeremy is willing to research this and will contact the County Forester for information.  

Next Meeting Dates:  October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:54 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: October 16, 2018                                                                  Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 25, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Rebecca Stewart, Marsha Hopkins, Sarah Gallagher
AGENDA
 
Agenda Modifications: Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing - Ongoing
 
Minutes Approval: Regular Meeting Minutes July 10, 2018 and September 13, 2018; Special Meeting Minutes July 23, 2018 and August 6, 2018
 
Public Present:                 Planning Commission, Eric Furs (expected but did not show)
 
Correspondence:

1. VCIL Thank you for 2018 appropriation
2. VT Buildings and General services, Awarding of salt contract
3. Green Up VT funding request
4. Rural Fire Protection Thank you for appropriation

Old Business:

1. Fire truck financing update
2. Loss Control report  PACIF
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200
4. Letter to potential candidates for Health Officers positions
5. Update on Fire House Parking pictures
6. Planning Commission re: speed signage on Route 100
7. Town Hall Chimney Update

New Business:

1. New ROW extension Rt. 100 Bridge project
2. Approve funds for trees blocking school buses
3. Approve Credit Card use for new Open flag at Town Office and motion lights
4. Town constables update (interim appointment?)
5. Basketball court lights
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot
7. Update on barrier graffiti  and plan for rectifying
8.  Auditors’ letter
9. Appoint New Health Officer
10. Action Item Listing, ongoing

 
Next Meeting Dates:     October 2, 2018 and October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing – Ongoing.
 
Charlie motioned to approve the minutes of the Regular Meeting held September 13, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Regular Meeting held July 10, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held July 23, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held August 6, 2018; Ann seconded; minutes approved.
 
Correspondence

1. VCIL Thank you for 2018 appropriation – Vermont Center for Independent Living thanking the town for providing monetary support.
2. VT Buildings and General services, Awarding of salt contract – Salt is available to the town for $75 per ton. The information will be forwarded to George.
3. Green Up VT funding request – Green Up day is scheduled for May 4, 2019 and they are requesting $50 in support from the town. This has been added to the budgeting folder.
4. Rural Fire Protection Thank you for appropriation – Letter received thanking the town for their support.

Old Business:

1. Fire truck financing update – Mascoma has made corrections to the financing documents. All documents have been forwarded to Marylou Scofield, town attorney, for review. 
2. Loss Control report  PACIF - removed from agenda
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200 – Charlie motioned to have approval from the board to use the town credit card to purchase supplies for line striping; Ann seconded; motion carried.
4. Letter to potential candidates for Health Officers positions – A letter went out to various townspeople about the open Health Officers positions.
5. Update on Fire House Parking pictures – Charlie has spoken to towing companies in the area.
6. Planning Commission re: speed signage on Route 100 – Marsha researched flashing speed limit signs. There’s no funding for this type of sign unless you have law enforcement. The signs are $2,000-$2,500 each. Kevin Geno, Rutland County Sheriff’s Department is willing to set-up their portable speed monitoring sign for a week. The unit does record traffic data. The board would like Marsha to ask the sheriff about liability should the unit get damaged. Charlie motioned for the Planning Commission to pursue a location for the unit and secure written permission from the property owner; Ann seconded; motion carried. Marsha informed the board that the town’s reduced speed signs are out of date per Mr. Geno. It is the town’s responsibility to contact the state for updated signs.
7. Town Hall Chimney Update – Charlie, Ann and Herb Kuendig met with David MacKenzie, a mason, to inspect the chimney and foundation of the Town Hall. David found the both the chimney and foundation to be plumb. David estimates $1,005 to waterproof the chimney, install flashing between the chimney and the wall, fix broken bricks and re-point as needed. Chris Johnson, builder, looked at the Town Hall wall and he recommends hiring a structural engineer to assess the building. Chris estimates the engineer would cost $1,500 to $2,000. Charlie motioned to authorize up to $3,500 for chimney repairs and structural assessment; Ann seconded; motion carried. Charlie will contact the engineering firm and David MacKenzie.

New Business:

1. New ROW extension Rt. 100 Bridge project – Tabled as Eric Furs did not attend tonight’s meeting.
2. Approve funds for trees blocking school buses – Trees along the Green need to be trimmed because the school buses cannot get under them without driving on lawns. There is a dead maple on the Green as well. Trees, Inc. estimates $785 for trimming, $785 to take down the maple and $150 to remove it. Charlie motioned to use funds from the Betty Ray Fund and the highway miscellaneous fund; Matt seconded; motion carried. Charlie will notify George to go ahead with the work.
3. Approve Credit Card use for new Open flag at Town Office and motion lights – Charlie motioned to have approval from the board for Ann to use the town credit card to purchase the flag and two motion sensor lights not to exceed $150; Matt seconded; motion carried.
4. Town constables update (interim appointment?) – Some board members have heard through third parties that Doug Mianulli has resigned his position as Constable. Charlie motioned to send a letter requesting confirmation of Doug’s resignation; Matt seconded; motion carried.
5. Basketball court lights – Ann has reached out to Eric Lantiegne but she has not received any response. Ann will contact other electricians about the lights.
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot – Charlie made a  motion authorizing $450 for towing services; Ann seconded; motion carried.
7. Update on barrier graffiti and plan for rectifying – A complaint was filed with the State Police for the graffiti and the investigation is ongoing. A permanent solution for a barrier along the Fire House parking lot is being worked on by the Fire Department and Highway Department.
8. Auditors’ letter – Pittsfield Board of Auditors has sent out their annual memo for community services to submit their financial requests by December 13, 2018. The Select Board is continuing to pursue capital planning and will review the Town Plan Implementation Matrix at the  October 2, 2018.
9. Appoint New Health Officer - Rebecca Stewart has offered to fulfill the position. Ann motioned to nominate Rebecca Stewart for the position of Town Health Officer; Charlie seconded; motion carried. Charlie administered the oath. Matt will ask Clairetta Corron if she will consider withdrawing her resignation as Deputy Health Officer. Charlie will ask Sue Wuetherle to meet with Rebecca for the transition.
10. Action Item Listing, ongoing – The board would like to track Action Items from the meetings. The list will start with June 2018 and go forward. Charlie motioned to approve additional pay for the Board Secretary to set-up the document; Ann seconded; motion carried.

Next Meeting Dates:  October 2, 2018 and October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:25 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:  October 2, 2018                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig

Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 13, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Trish Fryer, Greg Martin, Caleb Hawley, Bill Oren
 
AGENDA
 
Agenda Modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs
 
Minutes Approval: Regular Meeting Minutes June 26, 2018
 
Public Present:                 Bill Oren, Fire Dept. Personnel
 
Correspondence:

1. VLCT Annual Meeting procedures
2. Red Cross
3. VLCT Town Fair 2018
4. VT Community Leadership Summit
5. TRORC Annual Dues
6. VTrans temporary bridge project
7. State of VT Enhanced 911
8. New Service from AT&T

Old Business:

1. Fire truck financing
2. Parking at Fire Station
3. Sand shed update
4. Culvert update
5. Resignation Patty Haskins
6. Appointment, start date new Clerk Treasurer

New Business:

1. Health Officers Resignations and new appointment possibilities
2. Planning Commission
3. Budgeting update mtg schedule
4. Clerk Treasurer report and addendum items
5. Basketball court lights
6. Town Hall Chimney
7. ADA Signs

Next Meeting Dates:     September 25, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs. Charlie motioned to approve the minutes of the Regular Meeting held June 26, 2018; Ann seconded; minutes approved.

Correspondence

1. VLCT Annual Meeting procedures – Held at Town Fair October 3 & 4. Charlie will be the delegate and Ann will be the alternate.
2. Red Cross – Letter received indicating services they provide to Pittsfield and requesting funding. File for budgeting sessions.
3. VLCT Town Fair 2018 – October 3 and 4 in South Burlington. Charlie, Ann, Trish and Sarah all plan to attend.
4. VT Community Leadership Summit – October 1 in Castleton. Sarah wants to attend as a member of the Planning Commission. Charlie motioned to approve Sarah attending the Summit; Ann seconded; motion carried.
5. TRORC Annual Dues – Thank you from TRORC for payment of annual dues.
6. VTrans temporary bridge project – Eric Furs and other VTrans personnel were unable to attend tonight’s meeting. Topic is tabled to the September 25 meeting.
7. State of VT Enhanced 911 – Charlie and Herb will review the information.
8. New Service from AT&T – The new service provides priority access to emergency personnel if they are AT&T subscribers. This information along with the “I am responding” system will be forwarded to the Fire Department.

Old Business:

1. Fire truck financing – Mascoma’s rate for the loan is 3.6%. Trish will have the loan paperwork ready for the September 25 meeting. She will also find out how pre-payment of loan funds affects the total amount due. A copy of the loan agreement needs to be reviewed by the town attorney. Mascoma Bank requires the Select Board to be co-signers on the loan. Charlie motioned to move forward on the loan process and to authorize him to sign on behalf of the Select Board; Ann seconded; motion carried. The Fire Department is collecting donations for additional items to outfit the new truck. They are doing a mailing, posting the donation letter and will contact local newspapers to spread the word. A property owner that overpaid on their taxes would like to donate the overpayment to the Fire Department fundraiser. Charlie made a motion to donate the overpayment of taxes to the Fire Department’s fundraiser; Ann seconded; motion carried.
2. Parking at Fire Station – Bill Oren is present to discuss this topic. Jersey barriers were put in place due to the number of vehicles that continue to park in the Fire Station lot. The new signs are due to arrive by the end of September. The biggest issue is enforcement and the Select Board will look into options to present at Town Meeting. Bill will look into a possible vendor for new barriers to use and he has also contacted VTrans about flashing speed signs to get traffic to slow down through town.
3. Sand shed update – The town received an award letter dated September 5 from Joel Perrigo of VTrans for the reconstruction of the town’s sand shed in the amount of $281,000. These are federal funds that reimburse the town for qualified expenditures. The town is responsible for 20% of the cost. Charlie motioned to approve the Project Commitment Form; Ann seconded; motion carried. Once VTrans receives this form they will put together the Grant Agreement.
4. Culvert update – The Liberty Hill culvert project is going out to bid. The Tweed River culvert project is complete and the cost was much higher than original planned. Some of the additional cost was due to the price increase of sand.
5. Resignation Patty Haskins – Patty tendered her resignation as Town Clerk & Town Treasurer effective September 16, 2018. The town also received a Thank You note from Patty for the farewell recognition and bench.
6. Appointment, start date new Clerk Treasurer – Tricia L. Fryer was sworn in as the Town Clerk & Town Treasurer at 7:45 p.m. with an effective date of September 16, 2018.

New Business:

1. Health Officers Resignations and new appointment possibilities – Clairetta Corron tendered her resignation effective immediately due to personal reasons. Sue Wuerthele has submitted her resignation effective September 30, 2018. The Select Board has a list of possible appointees and Trish will send a letter inviting them to consider taking one of the open positions.
2. Planning Commission – Tabled to the September 25 meeting.
3. Budgeting update meeting schedule – The Select Board plans to begin the budgeting process early November. The Board would like to get more townspeople involved, possibly post flyers around town seeking input.
4. Clerk Treasurer report and addendum items – Reviewed July and August financials. Reviewed pre-buy history for fuel oil and propane; the board approved 550 gallons of propane for the highway building, 1400 gallons of propane for the Town Office and 450 gallons of #2 Fuel Oil for the Town Hall. Trish has set-up on-line banking with Mascoma Bank. Independent Contractor documentation paperwork for Randy Andrews submitted to the board for approval. Trish is fine with shoveling small amounts of snowfall however would like someone to handle the large snowfalls. Jeff Bradley submitted his contract to conduct the town audit; the board signed it. Trish updated the board on funds available for Patty Haskins to consult if needed. The board has authorized Trish to decide what she needs for additional training and consulting. Trish asked the status of pursuing projects that fall under Approved Article 13; Charlie and Ann will address the building issues and projects as Matt is not available at this time to pursue.
5. Basketball court lights – Currently the lights are not working and some folks would like to play in the evening. This will need to be investigated further.
6. Town Hall Chimney – The chimney is pulling away from the building. One contractor checked it and believes the building is the issue as the chimney is plumb. Possibly strap the chimney to get through the winter. May need a new furnace; Greg Martin will look into it. Charlie motioned to get contractors in to look into the chimney situation; Ann seconded; motion carried. Charlie or Ann will call around as Matt is not available right now to pursue this issue.
7. ADA Signs – Trish is updating the bathroom signs to be in compliance with ADA. The new signs simply have “Restroom” printed on them and the word is also in Braille. The signs will be posted lower as well to be in compliance. Charlie motioned to authorize Trish to use the town credit card to purchase the new signs; Ann seconded; motion carried.

Next Meeting Dates:  September 25, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 9:05 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:              September 25, 2018                                                    Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig 

Pittsfield Select Board Special Meeting Minutes
 
DATE:  August 6, 2018
Present:  Matt Corron, Ann Kuendig
 
Agenda
 
Public Present:   None                                                       
 
Old Business:
1.        Fire Truck Contract
                 
Next Meeting Date:  TBD
 
Adjournment
 
Meeting Opened
Matt motioned to open the meeting at 8:06am; Ann seconded; meeting opened.
 
Correspondence:  None
 
Old Business:
 
 Fire Truck Recommendation-Matt moved to authorize Ann Kuendig to sign the contract from VTEC to lock in the bid price for the new pumper/tanker and avoid any potential price increase due to trade tariffs. Ann seconded. Motion carried. Ann due to sign the original contract and forward to VTEC by email and USPS later in the day.
 
New Business:  None
 
Next Meeting Date: TBD
 
Adjournment: Matt motioned to adjourn the meeting at 8:20am; Ann seconded; meeting adjourned.
 
                                                                                                                                Recorded by: Ann Kuendig
 
Approved Date:  September 25, 2018
  
Matt Corron
 
Ann Kuendig
 
 

​Pittsfield Select Board Special Meeting Minutes
 
DATE:  July 23, 2018
Present:  Matt Corron, Ann Kuendig, PVF&R Dave Colton, Greg Martin and Caleb Hawley, Charlie Piso attended the meeting by telephone

Agenda

Public Present:    PVF&R Dave Colton, Greg Martin and Caleb Hawley  
Old Business:
1. Fire Truck Recommendation   
Next Meeting Date:  August 7, 2018
Adjournment

Meeting Opened
Matt motioned to open the meeting at 6:03pm; Ann seconded; meeting opened. 
Correspondence
None
Old Business:
1. Fire Truck Recommendation-Caleb indicated that after careful review of both bids, the PVF&R Truck Committee is recommending that the Select Board accept the VTEC bid to build the new pumper/tanker truck at a cost of $257,898.00. The Truck committee has had discussions with the Killington Fire Department (KFD) regarding the purchase of optional equipment (hoses, box strainer, charging base and fire extinguisher) included in the bid and will order the equipment through KFD at an anticipated cheaper cost. Matt moved that the Select Board accept the recommendation and the PVF&R truck committee move forward in ordering the pumper/tanker. Ann seconded, motion passed. Caleb will draft the acceptance and rejection letters for both bidders and ask VTEC to forward a copy of the contract to the Select Board. Charlie moved, Matt seconded to have Ann contact Marylou Scofield to determine her availability for a legal review of the contract.  It was agreed that the Select Board will ask Patty to contact Mascoma Bank to get financing terms and the PVF&R will ask VTEC for information on the company’s financing/leasing options. The Truck Committee indicated that Kenworth has agreed to hold the chassis quoted bid price despite a July 1 increase in costs, creating an urgency to finalize the contract and order the pumper/tanker. Select Board agreed to move quickly in finalizing the bid process.
New Business:
None
Next Meeting Date: August 7, 2018 at 6pm
Adjournment: Matt motioned to adjourn the meeting at 6:29pm; Ann seconded; meeting adjourned.

Approved Date:         September 25, 2018                        Recorded by: Ann Kuendig

Charlie Piso

Matt Corron

Ann Kuendig

Pittsfield Select Board Regular Meeting Minutes
 
DATE:  July 10, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Patty Haskins, George Deblon, PVF&R Dave Colton, Greg Martin and Caleb Hawley; Eric Everhart-VTEC

Agenda

Agenda Modifications:  Correspondence #4-VT Emergency Preparedness Conference; Old Business #3- Sand Shed Grant Review; New Business-#6 Unlicensed Dogs, #7-Cobra Continuation Coverage, #8-Request to Cater Malt, #9- Chairman’s meeting schedule
Minutes Approval:  Regular Meeting June 26, 2018

Public Present:    George Deblon, PVF&R Dave Colton, Greg Martin and Caleb Hawley; Eric Everhart-VTEC
 
Correspondence:
1. Vermont Department of Taxes – Education Tax Rates for Fiscal Year 2019
2. 2019 Municipal Planning Grants
3. VLCT News July 2018
4. VT Emergency Preparedness Conference
Old Business: 
1. ROW Easement for Rt 100 Bridge
2. Property Deeds and Easements for firehouse and adjoining properties
3. Sand Shed Grant

New Business:
1. Fire Truck Bid Opening
2. U.S. Court of Federal Claims – Lawsuit PILT Payments
3. Weebly – payment for support
4. Town Clerk/Treasurer June Financials
5. Wage rate post retirement
6. Unlicensed Dogs
7. Cobra Continuation Coverage
8. Request to Cater Malt
9. Chairman’s meeting schedule
  
Next Meeting Date:  August 7, 2018

Adjournment

Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:07pm; Matt seconded; meeting opened. All in favor of the agenda modifications: Correspondence #4-VT Emergency Preparedness Conference; Old Business #3-Sand Shed Grant Review; New Business #6-Unlicensed Dogs, #7-Cobra Continuation Coverage, #8-Request to Cater Malt, #9- Chairman’s meeting schedule. Matt motioned to approve the minutes of the Regular Meeting held June 26, 2018; Charlie seconded; minutes approved.

Correspondence
1. Vermont Department of Taxes-Education Tax Rate for Fiscal year 2019- Select Board reviewed Non-residential rate of $1.4029 and Homestead rate of $1.2655
2. 2019 Municipal Planning Grants. Forward information to Planning Commission.
3. VLCT News July 2018-Monthly Newsletter
4. VT Emergency Preparedness Conference-Charlie, Ann expressed interest in attending the conference held in Fairlee, VT on September 7 & 8 and invite Herb Kuendig and Matt to also attend. Attendees will let Patty know so she can register the group.

Old Business:
1. ROW Easement for RT 100 Bridge-Tabled until Eric Furs presents project details to the Select Board. Charlie will follow up with the Board Secretary on the letter inviting Eric to the next meeting.
2. Property Deeds and Easements for firehouse and adjoining properties-Select Board reviewed documents and determined that easements allowing right of way to old Stanley plant prohibit parking. Two landmarks need to be sited to determine how wide the easement is in relation to the Fire Station’s parking lot. Ann will contact Surveyor Richard Lunna for help.
3. Sand Shed Grant-Select Board reviewed application package George Deblon prepared and will submit to VTrans Municipal Assistance Bureau for a grant totaling $351,250 of which 20% ($70,250) will be town match. Replacement of the sand shed will go out to bid once the grant is awarded with construction to begin in the spring. Charlie motioned to allow George to submit the application and keep the Select Board apprised of progress. Matt seconded.

New Business:
1. Fire Truck Bid Opening-Select Board opened bids that were received by two of five vendors that were invited to bid on the specifications for a new pumper/tanker that were provided by the PVF&R.
Dingee Machine Company submitted a bid for $169,262 with the assumption that the PVF&R would provide the Kenworth chassis. VTEC out of Williamstown, VT submitted a bid for $267,639 which did not include options for hoses and other equipment which the PVF&R might get cheaper. PVF&R was allowed to take the bids to their fire truck meeting and returned the originals before the Regular Meeting was adjourned. Copies of the bids were to be made available the following day. PVF&R will review the bids and make a recommendation to the Select Board.
2. US Court of Federal Claims-Lawsuit PILT payments-SB will review the class action lawsuit against the federal government for underpayment of funds to local governments under the Payment In lieu of Taxes program. If Pittsfield is going to join the lawsuit, the Opt-In Notice must be submitted, postmarked and delivered no later than September 14, 2018. (The form can be submitted on line.)
3. Weebly-payment for support. The company which hosts the town’s website for free is now requiring a contract to continue hosting the website and maintain features. Charlie moved and Matt seconded that Patty enter into negotiations with Weebly on a yearly contract that would cost no more than $8 a month for services.
4. Town Clerk/Treasurer June financials -Patty submitted her June financial report. Budget appears to be on track for all funds.
5. Wage rate post retirement-Patty submitted an hourly wage of $29.55 an hour in 2018 and $31.00 an hour in 2019 for any assistance she is asked to provide the new Town Clerk/Treasurer following her retirement at the end of August.  The hourly wage is based on her current salary broken down into an hourly rate that includes benefits.
6. Unlicensed Dogs-Five dogs owned by three owners Amy Juneau, Tonia Mears and Shane Rand are still unlicensed despite continued notification efforts. Select Board signed notices to these dog owners that they will be subject to a $250 per dog fine unless they license their dogs.
7. Continuing Cobra Coverage-Patty made the SB aware of the requirements for COBRA notification for eligible employees leaving employment with the town.  Charlie motioned and Matt seconded that the town will not send out regular notices of payments due from eligible employees. Select Board will need to review 2019 Health Reimbursement Account to change the employer contribution so that it is prorated monthly for any employee that begins employment mid-year. The new Town Clerk/Treasurer will be eligible for the full amount of HRA $1750.00 in December.
8. Request to Cater Malt-Select Board approved Vermont Farms request for a permit to cater an event at Aimee Farm on July 13-14, 20198.
9. Chairman schedule-Charlie indicated he may have difficulty attending regular/special Select Board meetings as he will need to be in Massachusetts to attend to urgent family matters. 

Next Meeting Date: August 7, 2018 at 6pm

Adjournment: Charlie motioned to adjourn the meeting at 7:50pm; Ann seconded; meeting adjourned.

Approved:  September 25, 2018                                     Recorded by: Ann Kuendig

​Select Board
Charlie Piso
Matt Corron
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 26, 2018
PRESENT:             Ann Kuendig, Matt Corron, Charlie Piso via telephone, Patty Haskins, George Deblon
 
AGENDA
 
Agenda Modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire
 
Minutes Approval: Regular Meeting Minutes June 12, 2018
 
Public Present:                 George Deblon
 
Correspondence:
1.Vermont Storm Water Mitigation Program
2.Warranty letter from Harvey’s
3.VTrans right of way
 
Old Business:
1.Signage update
2.Line striping
3.Loss control checklist and playground update
4.Rocks at 113 Park Place
5.Capital planning project- start process
6.Parking, plot plan review
7.Finalize appointment letter for Tricia
8.Highway Sand Shed
9.Rototiller Rental
 
New Business:
1.2018 Municipal tax rate
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.)
3.Select Board Summer Schedule
4.Financial Management Questionnaire
 
Next Meeting Dates:  July 10, 2018 and August 7, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Charlie seconded, meeting opened. Charlie will participate in the meeting via telephone. All in favor of the agenda modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire. Matt motioned to approve the minutes of the Regular Meeting held June 12, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Vermont Storm Water Mitigation Program – Funding information from VTrans regarding storm water. Forward information to George.
2.Warranty letter from Harvey’s – Green Haven guaranteed the original trees for one year. The replacement trees are not guaranteed. Matt will contact Green Haven and Harvey’s about watering the trees and to clarify the warranty. Depending on what Matt finds out the board may need to ask the Fire department to water the trees.
3.VTrans right of way – Eric Furs is asking to make changes to bridge project. The board will send a letter asking Eric to attend a meeting to discuss the bridge and Quit Claim Deed. Charlie will draft letter and send to board secretary to finalize. Charlie will also reach out to the engineer responsible for the Route 100 paving project.
 
Old Business:
1.Signage update- The signs are due August 6, 2018. The board will ask George and the Fire Department for installation assistance.
2.Line striping – Charlie will pursue purchasing the wheel and paint. The board approved $200 for this project at the May 22 meeting. He will plan to do striping on the same day they rototill the playground sand area.
3.Loss control checklist and playground update – Charlie found bolts needed for the playground and ordered on-line.
4.Rocks at 113 Park Place – Charlie will follow up with Casella’s on June 28.
5.Capital planning project- start process – Tabled to a future meeting as the board needs time to determine what the process will be and type of items are considered capital purchases.
6.Parking, plot plan review – This is the information regarding the easement for the road between the Fire House and Swiss Farm Market. The easement states it is for persons on foot and passage of vehicles but not for parking. Someone needs to interpret the plan to determine the lines. The Original General Store does have a sign posted letting patrons know there is no parking across the road at the Fire House. According to the Act 250 permit it is their responsibility to enforce compliance. The board will wait until the new signs are installed and monitor the situation before making any further decisions on the situation.
7.Finalize appointment letter for Tricia – Revisions were discussed and board secretary will forward another draft to the board via e-mail before mailing the letter.
8.Highway Sand Shed – George has reached out to one vendor several times but has not received any responses. The sand shed grant is due July 13 for 2019 funding. George is working with Rita of TRORC to complete the application. George plans to only fill the shed halfway this winter and haul in more sand as needed. There was a discussion on re-engineering the plan to reduce costs however George would like to have it done properly and use rebar in the concrete floor. Grants will be awarded in September. Matt made a motion to give Charlie the Board Chair the authority to sign-off on the grant application; Ann seconded; motion carried.
9.Rototiller Rental – Charlie will rent from Green Mountain Rentals at a cost of $53.64 for 24-hours. Matt motioned to approve the rototiller rental; Ann seconded; motion carried. The board and other volunteers will rototill the playground sand area on the same day they plan to re-stripe the parking area lines.
 
New Business:
1.2018 Municipal tax rate – The municipal tax rate will be .4910. The education tax rate is due by June 30. The timing is very tight for getting tax bills out and meeting the 30 days before payments are due. The due dates may need to be adjusted according to when the tax bills can be mailed. Matt motioned to approve the municipal tax rate pending no other changes on the Grand List prior to the tax bill mailing; Ann seconded; motion carried.
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.) – Mr. Garofalo has placed large rocks along the roadside of his property within the town ROW. George did hit some when plowing this winter and Mr. Garofalo is requesting to have the rocks moved back in place. A letter will be drafted to Mr. Garofalo informing him the rocks will need to be moved back out of the ROW.
3.Select Board Summer Schedule – The board will meet July 10 and will need to find someone else to cover the minutes as the board secretary is unavailable. The August meeting is scheduled for the 7th.
4.Financial Management Questionnaire – Patty filled out the questionnaire; the board members reviewed the information. Matt motioned to approve the questionnaire; Ann seconded; motion carried.
 
Next Meeting Dates:  July 10, 2018 and August 7, 2018 at 6:00 p.m.
 
Adjournment:  Matt motioned to adjourn the meeting at 7:41 p.m.; Ann seconded; meeting adjourned.                                                                              
Approved September 13, 2018                                                                           Recorded by: Tyna Gallagher
 By:              s/Charlie Piso
                     s/Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 12, 2018
PRESENT:             Ann Kuendig, Matt Corron, Patty Haskins, Dave Colton, Caleb Hawley, Bill Oren, Cheryl Harvey
 
AGENDA
 
Agenda Modifications: Correspondence #9 – Firefighter Training; New Business #3 – Tweed River Open Space Trees; and New Business #4 – Town Clerk/Treasurer Report
 
Minutes Approval: Regular Meeting Minutes May 22, 2018
 
Public Present:                 Fire Department Personnel, Cheryl Harvey, Bill Oren
 
Correspondence:
1.Efficiency Vermont - rebate and cash back
2.VLCT News  - June
3.Vermont Coalition of Municipalities – prorated distribution
4.Delinquent Tax Collectors Workshop
5.Building A Sense of Place – Municipal Forum
6.Letter from David Colton, Fire Chief
7.Riverside Horse Farm, LLC – Application #3W0948-3
8.Robinson Integrated Resource Project
9.Firefighter Training
 
Old Business:
1.VLCT – Dental Insurance
2.VTrans – Quit Claim Deed Parcel Changes for Bridge Project
3.Fire Truck Bid document -  review by Town Attorney
4.Municipal Grants in Aid – documents due by June 22 to participate
5.Sign update
6.Firehouse parking
7.Line Striping
8.Sand shed update
9.Summer Buildings projects
10.Loss Control Checklist
11.Rocks 113 Park Place
12.New Town Clerk/Treasurer Transition Salary Plan
 
New Business:
1.Municipal Roads General Permit (MRGP) – fees and forms required
2.Capital Planning – start process
3.Tweed River Open Space Trees
4.Town Clerk/Treasurer Report
 
Next Meeting Dates:  June 26, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #9 – Firefighter Training; New Business #3 – Tweed River Open Space Trees; and New Business #4 – Town Clerk/Treasurer Report. Matt motioned to approve the minutes of the Regular Meeting held May 22, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Efficiency Vermont – They are offering rebates and cash back on efficiency lighting. Matt will contact some local electricians to address the lighting in the Town Hall.
2.VLCT News - June 2018 issue received.
3.Vermont Coalition of Municipalities – prorated distribution: This was a lobbying group for towns for Act 60. They have disbanded and the town received a check for $103.51.
4.Delinquent Tax Collectors Workshop – Information about the July 11, 2018 workshop will be forwarded to Janice.
5.Building A Sense of Place – Municipal Forum being held in Killington on June 14, 2018. No one is attending.
6.Letter from David Colton, Fire Chief – Letter was received stating he would continue to serve as the fire chief.
7.Riverside Horse Farm, LLC – Application #3W0948-3: District 3 Environmental Board issued their Findings of Facts on June 1, 2018. Based upon the foregoing Findings of Facts, Conclusions of Law and Order for Land Use Permit #3W0948-3 has been issued.
8.Robinson Integrated Resource Project – Comments are due 30 days from the warning. The document is on file at the town clerk’s office for public view.
9.Firefighter Training – Information has been forwarded to the fire department.
 
Old Business:
1.VLCT – Dental Insurance – Put in Tickle Folder for budgeting in November.
2.VTrans – Quit Claim Deed Parcel Changes for Bridge Project – Eric Furs contacted Patty on May 23rd to find out if the Select Board signed the document. Patty told him no and also relayed to Eric that the Select Board would like to discuss this document with him at the next meeting on June 12th  to answer their questions. Patty has not heard back from Eric.
3.Fire Truck Bid document - review by Town Attorney: Discussed responses from the Marylou Scofield and from the Fire Department. Caleb stressed that they want to be sure they get a truck that was presented to the townspeople for the vote. The Select Board will go with the Fire Department’s recommendation when choosing a vendor. Ann motioned to send the bid letter to the list of five vendors; Matt seconded; Patty will have the letter ready tomorrow (June 13) so the Select Board can sign it and the bid packets can be mailed.
4.Municipal Grants in Aid – documents due by June 22 to participate: George worked with Rita Seto from TRORC for this grant to do ditching along town roads. The grant is for $5,100 with $1,275 in-kind donation that George can provide. The work is to be completed by October 31, 2018 with an extension available if needed. There is a $240 program fee. Matt motioned to sign the grant and pay the program fee of $240; Ann seconded; motion carried.
5.Sign update – tabled as Charlie is not here.
6.Fire House Parking – Bill Oren expressed his concerns about patrons and others using the Fire House Parking lot. He states the Act 250 permit for the General Store requires them to post that there is no parking at the Fire House. Bill spoke to some VTrans personnel that were parked there and they shrugged him off. Bill contacted the state’s Assistant Attorney General about the situation. The Assistant AG sent a message to state maintenance personnel informing them that parking in fire house parking lots is not allowed. Ideas were discussed on how to discourage and/or keep people from parking in the Fire House parking lot. One idea is to create a barrier to block part of the side entrance and only allow IN and OUT access. Logistics, ROW and surveys will need to be investigated. Caleb and Dave are happy to work out a solution with whoever would be part of the decision. They expressed concerns about the water that runs across Route 100 and washes out their entrance/lot. The Board will include Fire Dept. personnel in any meetings addressing the run-off across Route 100 with VTrans. PVFR will ask Bob Giolito of DMV enforcement to stop and speak to violators in the Fire House parking lot.
7.Line Striping – tabled as Charlie is not here
8.Sand shed update – George did reach out to Avery Smith about why the change in his bid price but he has not heard back yet. The Board would like to discuss options and solutions with George such as making adjustments to the bid or re-engineer the project. Secretary will invite George to upcoming meetings to discuss further
9.Summer Buildings Projects – Matt walked through the projects with Peter Borden and Matt has contacted several contractors. Matt has not received any responses yet.
10.Loss Control Checklist – Ann and Connie turned over some of the sand in the playground area along the edges where the roto-tiller cannot reach. The rest of items are tabled as Charlie is not here.
11.Rocks 113 Park Place – tabled as Charlie is not here
12.New Town Clerk/Treasurer Transition Salary Plan – The Board discussed the dates and salary increases for the new Town Clerk/Treasurer starting August 30th to December 13th. The plan will get the salary to the full rate by December 13, 2018. Ann will provide a rough draft to the Board Secretary so a letter can be sent to Tricia. One Select Board member will meet with Tricia at each salary step to check-in on how she is doing.
 
New Business:
1.Municipal Roads General Permit (MRGP) – fees and forms required: This is from the Dept. of Environmental Conservation. There will be a review fee of $400 due June 1, 2019 and the Annual Operating fee is $1,350 also due June 1, 2019. This will need to be added to next year’s budget.
2.Capital Planning – start process: The Board will include the following departments in this process: Parks, Grounds & Cemetery; Library; Fire and Rescue; Highway; Town Clerk/Treasurer; and Historical Society. This will be discussed further at future meetings.
3.Tweed River Open Space Trees – Cheryl Harvey has been in touch with Green Haven Company, the tree vendor, to address the trees that are failing. Green Haven will replace ten trees with 2-2.5 inch new trees. Cheryl expects Green Haven to maintain the trees as per the contract and will verify that the new trees will be under warranty. Cheryl will contact Patty with a date for the new trees.
4.Town Clerk/Treasurer Report – Patty reviewed the monthly fund balances and expenses for May 2018.
 
Next Meeting Date:  June 26 at 6:00 p.m.
 
Adjournment:  Matt motioned to adjourn the meeting at 8:27 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date: June 26, 2018                                                                            Recorded by: Tyna Gallagher
 
 Matt Corron                     
 
Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 22, 2018
PRESENT:             Charles Piso, Ann Kuendig, Matt Corron, Patty Haskins, Dave Colton, Greg Martin
 
AGENDA
 
Agenda Modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan
 
Minutes Approval: Regular Meeting Minutes May 15, 2018
 
Public Present:                 Fire Department Personnel
 
Correspondence:
1.Efficiency Vermont
2.VLCT Annual Report
3.TRORC Municipal Roads and Aid Grants program
4.Long Trail Century Ride
 
Old Business:
1.VLCT Employment Resources - Dental Benefits
2.Line Striping
3.Complete Town Appointments
4.Sand shed update
5.Summer Buildings Projects
6.Yard sale and playground update
7.Loss control check list
8.Fire truck bid plan
9.Signs follow up
10.Rocks 113 Park Place
 
New Business:
1.Fire truck contract
2.Assistant town clerk position discussion
3.Discuss announcement - New Clerk Treasurer
4.Capitol Planning – Start process
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project
6.New Town Clerk/Treasurer Transition Salary Plan
 
Next Meeting Dates:  June 12 and June 26, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan. Charlie motioned to approve the minutes of the Regular Meeting held May 15, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Efficiency Vermont – They are offering free energy assessments. Matt will contact EV to do an updated assessment of the Town Hall.
2.VLCT Annual Report – 2017 report received and will be filed. 
3.TRORC Municipal Roads and Aid Grants program – Patty forwarded the information to George on May 14 and he has been working with Rita from TRORC. It appears the town is eligible for $5,100 in grant funds with a 25% match. The board will invite George to attend the next meeting to review the program so a decision can be made before the June 22, 2018 deadline.
4.Long Trail Century Ride – Kip Dalury contacted Patty requesting the use of the Town Green again as a first aid and water stop for this event on June 23, 2018. They will provide portable toilets which will be delivered the day before and removed a day or two after the event. Charlie motioned to approve the request; Matt seconded; motion carried.
 
Old Business:
1.VLCT Employment Resources - Dental Benefits: This topic has been tabled as the board would like to get input from George. The Board Secretary will invite George to the next meeting in June.
2.Line Striping – The board discussed various options. Charlie motioned to purchase a line striping wheel unit and paint not to exceed $200; Matt seconded; motion carried. Board members will do the line striping.
3.Complete Town Appointments – Charlie motioned to appoint Herb Kuendig to the Zoning Board of Adjustment; Matt seconded; motion carried.
4.Sand shed update - This topic has been tabled as the board needs input from George. The Board Secretary will invite George to the next meeting in June.
5.Summer Buildings Projects – Matt is reviewing the estimates and needs the breakout of the various projects that Peter put together. Charlie has asked Bill to provide a breakout of the projects as well so the board can determine a plan of action. Matt will contact Eric Lantiegne as the Energy Coordinator for input on the lighting in the Town Hall.
6.Yard sale and playground update - The Town-wide Yard Sale is scheduled for June 9, 2018. The board will try to work on some of the playground equipment items on the same date. Charlie has been in touch with Connie and she has some parts for the swings and is willing to help that day. Ann will call for pricing on rototiller rentals to use for the surface.
7.Loss control check list – The Board Secretary will include a request for George to get an estimate on the amount of sand needed for 2 inches deep for a 35 foot by 90 foot play area. This is the amount needed to bring the playground surface into compliance.
8.Fire truck bid plan – Dave, Greg and the board reviewed and discussed language in the draft bid cover letter that Patty prepared. Patty will make the changes and distribute for all to review again before sending it to Marylou Scofield, town attorney, to review. The goal is to have the letter reviewed and signed at the June 12th board meeting. Patty would then prepare and mail the bid packages to the four identified vendors by June 14, 2018. Bids will be due by 6:00 p.m. on July 10, 2018. The board will open bids at the July 10, 2018 meeting.
9.Signs follow up – Waiting for artwork proofs.
10.Rocks 113 Park Place – Charlie has been in contact with Casella. They expect to have the boulders in place by June 26, 2018. Charlie will plan to meet them at the site to be sure the boulders are moved to the correct locations.
 
New Business:
1.Fire truck contract – Ann contacted VLCT for guidance on items the board should address before purchasing the fire truck. Sarah Jarvis from VLCT legal department advised the Town  should have a contract with the Fire Department based on discussions to determine items such as who owns the vehicle, is the title in the town’s name or the fire department, how much will the insurance increase and who pays the insurance, how is interest on the loan paid, etc. Dave became upset saying this is unacceptable, threw his pager on the table and left  the meeting. Greg left the meeting as well. The discussion still needs to happen. Prior to the meeting Patty found on the Town Clerk List Serve group that other towns are also grappling with many of the same issues: how to handle funding for volunteer fire departments, are they separate entities, how to recruit members, etc.   
2.Assistant town clerk position discussion – The board discussed a plan to compensate the Assistant Town Clerk/Treasurer for additional duties she will perform after Patty’s retirement. It will be in the form of a bonus.
3.Discuss announcement - New Clerk Treasurer: Ann will draft a press release announcing the new clerk and Patty’s retirement. The press release will be distributed to local newspapers.
4.Capitol Planning – Start process: Tabled for a future meeting
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project – Charlie will contact Eric Furs to attend the next meeting to explain and clarify these changes and to address the temporary bridge schedule.
6.New Town Clerk/Treasurer Transition Salary Plan – The board mapped out a plan to increase the new Town Clerk/Treasurer’s salary incrementally until she reaches full salary in December 2018
 
Next Meeting Dates:  June 12 and June 26 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:47 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:  June 12, 2018                                Recorded by: Tyna Gallagher
 
Charles Piso
 
 Matt Corron                     
 
Ann Kuendig