DATE: April 17, 2018
PRESENT: Charles Piso, Ann Kuendig, Sarah Gallagher, Sue Wuerthele
Agenda Modifications: Correspondence #1 – VLCT Human Resource Workshop; Change New Businees #2 to Old Business #11 Health Officer Report; New Business #8 – Special Town Meeting Prep
Minutes Approval: Regular Meeting Minutes April 3, 2018; Special Meeting Minutes April 5, 2018 and April 16, 2018
Public Present: Sue Wuerthele, Health Officer
1.VLCT Human Resource Workshop
2.Loss control checklist
3.Control Technologies Contract
4.VHCB Management plan
6.Clerk treasurer transition planning – anticipated executive session
7.Furnace room update
8.Fire house Parking letter update
9.Complete town appointments-Zoning Board of Adjustment
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department
11.Health Officer Report
1.Driveway Permit application- Alex Czaplicki
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1
4.Summer Buildings Projects
5.Sample Capitol Planning Document Review
6.Town/neighborhood Yard Sale on the Green-June 2
7.Town Officer Education Conference Report
8.Special Town Meeting Prep
Next Meeting Date: May 1, 2018
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #1 VLCT Human Resource Workshop; New Business #8 Special Town Meeting. Charlie motioned to approve the minutes of the Regular Meeting held April 3, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 5, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 16, 2018; Ann seconded; minutes approved.
Public Present: Sue Wuerthele, Health Officer – See Old Business #11
1.VLCT Human Resource Workshop – HR and Employment Law workshop June 5. No action.
1.Line striping – Charlie still working on getting information for this project.
2.Loss control checklist – Charlie is waiting for better weather to take photos of items that need to be fixed so he can get the right parts. Will update at a future meeting.
3.Control Technologies Contract – The board opted to approve the contract as they believe the mess in the furnace room was not created by CT. Charlie motioned to approve the contract; Ann seconded; motion carried.
4.VHCB Management plan – Charlie motioned to table this until Matt can be present as he has the arborist information; Ann seconded; motion carried.
5.Signs update – Charlie added the three signs and DOC will send an updated estimate.
6.Clerk treasurer transition planning – anticipated executive session – Charlie is looking into cost and vendor for background check. Charlie motioned to table any further discussions until Matt can be present; Ann seconded; motion carried.
7.Furnace room update – Charlie has reached out to the EC Fiber techs and they have not responded. Apparently outside contractors installed the Library service. Board secretary will send a letter to the CEO of EC Fiber on behalf of the board to try to get a resolution to this situation.
8.Fire house Parking letter update – Letters have been sent to Swiss Farm Market, Original General Store, Casa Bella, CV Oil and Greener Futures LLC asking them to inform their patrons and vendors that parking at the fire house, even for just a few minutes, is prohibited.
9.Complete town appointments-Zoning Board of Adjustment – Jen Howard declined her re-appointment to the Zoning Board of Adjustment. The board will work on finding another appointee. Mona Colton will be invited to fulfill the WRVA representative appointment.
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department – Charlie motioned to table this topic tonight; Ann seconded; motion carried.
11.Health Officer Report - Sue Wuerthele gave a summary of the situation at 4 Leigh Kelly Drive. Sue has not heard back from Frank Sparrow, the property owner, since April 11. As of April 17 the tenants had several feet of water in the basement with electrical wires and switches underwater. The water so deep it flipped the pressure tank over. All the issues at this rental property have been on-going since the fall of 2017. Charlie motioned to authorize Sue to contact Mary Lou Scofield about the Emergency Health Order and how should she proceed with this situation; Ann seconded; motion carried. Charlie motioned to purchase a $100 gift card for Sue for all the extra work she has put in on this situation; Ann seconded; Sarah will take care of ordering the gift card with the town credit card.
1.Driveway Permit application for Alex Czaplicki – Permit request for 38 Dagg Road reviewed by the board. George has reviewed and signed off on it as the Road Commissioner. Charlie motioned to approve the permit; Ann seconded; motion carried.
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1 – Charlie and Patty completed the update and Charlie signed off on it.
4.Summer Buildings Projects – Charlie motioned to table this topic until Matt is present as he is working on this project; Ann seconded; motion carried.
5.Sample Capitol Planning Document Review – Charlie motioned to table this topic; Ann seconded; motion carried.
6.Town/neighborhood Yard Sale on the Green-June 2 – Sarah indicated she is in the process of organizing this and currently they are looking at June 9 as the date. Charlie motioned to approve the use of the Green for the town-wide yard sale; Ann seconded; motion carried.
7.Town Officer Education Conference Report – Ann has information to share from this conference on how to improve the Town Report as well as improve communications with townspeople.
8.Special Town Meeting Prep – Charlie and Ann reviewed the Communications Plan and Messaging materials in preparation for the May 16 Special Town Meeting. Ann will refine materials for the newspaper OpEd. The board will meet again Thursday April 19 to review and finalize materials and plan. An informational meeting is planned for Tuesday, May 8 at 6:30 p.m. in the Town Hall.
Next Meeting Date: Regular Meeting scheduled for May 1, 2018 at 6:00 p.m.
Adjournment: Charlie motioned to adjourn the meeting at 7:40 p.m.; Ann seconded; meeting adjourned.
Approved Date: ___________ Recorded by: Tyna Gallagher