​Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 26, 2018
Present:  Charlie Piso, Ann Kuendig, Tricia Fryer
 
Agenda Budget Discussion
 
Agenda Modifications
                None
                               
Minutes Approval: 
                None
 
Public Present:    
                None
                                                                 
Correspondence:
                 None
 
Old Business:
1. 2019 Budget
 
New Business:
None       
 
 
Meeting Opened
                Charlie motioned to open the meeting at 10:15am; Ann seconded; meeting opened.
 
New Business:
The Board continued to review the proposed General Fund budget.  We completed discussion on Lister and Auditor salaries.  We noted the VT minimum wage increase to $11.50 on 1/1/19 and discussed what positions it will effect.  Also noted the IRS mileage rate will increase to $.58 on 1/1/19.  We made some adjustments to the utility line items as the final bills have been paid for 2018.
 
 
Next Meeting Date:  January 2, 2019
 
Adjournment: Charlie motioned to adjourn the meeting at 11:55am; Ann seconded; meeting adjourned.
 
                                                                                                                                Recorded by: Tricia Fryer
 
 
Approved Date:   January 8, 2019
 
Charlie Piso
 
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 18, 2018
PRESENT:             Charles Piso, Matt Corron, Trish Fryer, Betty Warner, Amanda Barrett, Erica Hurd, Cynthia Bryant
 
AGENDA
Agenda Modifications: Correspondence 3 & 4; Old Business 4, 5 & 6; New Business 3
Minutes Approval: Regular Meeting Minutes December 4, 2018; Special Budget Meetings December 11 and 13
Public Present:                 Library Board of Trustees
 
Correspondence:
1.       Robinson Integrated Resource Project
2.       VLCT Breakdown of Cost by Department
3.       HELP Organization
4.       VLCT News – December 2018
 
Old Business:
1.ROW with AOT-update
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18
3.Quin Town Senior Center 2018 Budget Disbursement
4.Fire Truck Update
5.Letter request: Road Commissioner
6.HRA (Health Reimbursement Account) status
 
New Business:
1.       Library –Budget Presentation
2.       Treasurer-November financials
3.       Citizen’s Concern re: dogs
 
Next Meeting Dates:     December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:16 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #3 – HELP Organization; Correspondence #4 – VLCT News December 2018; Old Business # 4 – Fire Truck Update; Old Business #5 – Letter request: Road Commissioner; Old Business #6 – HRA (Health Reimbursement Account) status; and New Business #3 – Citizen’s Concern re: dogs. Charlie motioned to approve the minutes of the Regular Meeting held December 4, 2018; Charlie seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 11, 2018; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 13, 2018; Matt seconded; minutes approved.
 
Correspondence
1.       Robinson Integrated Resource Project – Final Decision Notice for Alternative B plan. Information is on file in the town office. No action.
2.       VLCT Breakdown of Cost by Department – PACIF provided a breakout of insurance costs by department for informational purposes. No action.
3.       HELP Organization – requesting a presence on the town website. They provide assistance to break the substance abuse cycle. Trish will ask Sarah about what the town does with this type of request.
4.       VLCT News – December 2018 issue received. No action.
 
Old Business:
1.ROW with AOT-update: Charlie has not received a response from the project engineer. Tabled.
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18 – Charlie motioned to sign the contract to conduct the work and approve the $1,000 deposit; Matt seconded; motion carried.
3.Quin Town Senior Center 2018 Budget Disbursement – They questioned the amount received as it was less than what they requested. It appears the figure was entered incorrectly for the proposed budget. The board cannot approve additional funds. QuinTown’s 2019 request will be taken into consideration when the board reviews the General Fund.
4.Fire Truck Update – The chassis has arrived at V-Tech and Trish expects to receive an invoice for $96,000 tomorrow. The fire department will put in $60,000 with the loan covering the balance of $36,000. Charlie motioned to authorize Trish to handle the funds for this transaction as appropriate; Matt seconded; motion carried.
5.Letter request: Road Commissioner – The board is requesting George to write a letter to Katy Stiles and Kevin Lasko explaining the town catch basins are working properly; and to provide his assessment about the crown of the road and if there are any solutions. Trish will contact George to write the letter.
6.HRA (Health Reimbursement Account) status – The current HRA will be terminated when the town switches from BCBSVT to MVP. Any leftover funds will be reimbursed to the town in May and added to the new HRA that has to be established with MVP. Due to the delay in BCBSVT’s reimbursement policy it is possible there may be a shortage of funds for Trish and/or George to draw from. The board would like to wait on determining a solution until this situation occurs.
 
New Business:
1.       Library –Budget Presentation: The Board of Trustees reviewed the history of the library, accomplishments for the past year including additional programming and services that expanded the number of hours the library was open for the community to enjoy. The Library is currently operated on a volunteer basis with only 5 hours of scheduled hours for community members to access the resources. The Trustees would like to focus their time on strategic planning to continue the expansion of programs and services thus they are recommending a part-time paid library director. The director can expand offerings and keep the library vital as a community center for the town. Attendance to events outside the regular operating hours has been significant which indicates there is a need for programs in the region for all types of patrons to experience. The Select Board thanked the trustees for all their hard work this past year and for putting together their well thought out budget proposal. The Select Board supports their proposed budget.
2.       Treasurer-November financials: Trish went through the fund accounts with the board and all are in order. No action needed.
3.       Citizen’s Concern re: dogs – A resident called the town office to complain about a neighbor’s dogs that are terrorizing her animals. Trish told the caller a written complaint may be needed and she will confirm this with the Select Board. The board does need the complaint in writing. Trish will contact the person and request the complaint to be submitted in writing.

Next Meeting Dates:  December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:      January 8, 2019                                                                         Recorded by: Tyna Gallagher
  
Charlie Piso
  
Matt Corron

Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 13, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Tricia Fryer

Agenda: Budget Discussion

Agenda Modifications:  None
Minutes Approval:  None
Public Present:    None
Correspondence: None
Old Business: None
New Business:
1. 2019 Budget Preparation   

Meeting Opened
Charlie motioned to open the meeting at 9:16am; Ann seconded; meeting opened. 

New Business:
The Board reviewed the proposed General Fund budget.  The board went through each line item that was prepared by Trish.  Clarification was made regarding the undesignated fund line.  We reviewed the written requests that were received by organizations looking for donations and decided if they did not present a request or did not directly aid Pittsfield, we would not continue to fund. The utilities have gone up for each building so the budget was adjusted to represent that.  We discussed salaries, further discussion is needed on Lister salary and we are awaiting final time sheet submissions from Auditors to budget their salary.  

Next Meeting Date: December 18, 2018

Adjournment: Charlie motioned to adjourn the meeting at 10:35am; Ann seconded; meeting adjourned.

Recorded by: Tricia Fryer

Approved Date: December 18, 2018

s/Charlie Piso

s/Matt Corron

Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 11, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Tricia Fryer

Agenda: Budget Discussion

Agenda Modifications: None
Minutes Approval: None
Public Present: None
Correspondence:None
Old Business: None
New Business:
1. 2019 Budget Preparation   

Meeting Opened
Charlie motioned to open the meeting at 10:00am; Matt seconded; meeting opened. 

New Business:
The Board reviewed the proposed Highway and Cemetery budgets.  Connie proposed a few slight changes including decreasing fuel and wage line items.  George included a supply increase for chloride well as an increase in the garage supply line item due to the need of a new air compressor.  The Board agreed on a 2.8% COLA increase for the Road Commissioner, Cemetery/Parks & Grounds Supervisor as well as the Clerk/Treasure and Assistant. We discussed increasing the Temporary Help under the Highway to $20.00 per hour.  

Next Meeting Date: December 13, 2018, 9:00am

Adjournment: Charlie motioned to adjourn the meeting at 11:30am; Ann seconded; meeting adjourned.

Approved Date:       December 18, 2018                                                                                Recorded by Tricia Fryer

s/Charlie Piso

s/Matt Corron

​DRAFT PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 4, 2018
PRESENT:             Charles Piso, Matt Corron,  Ann Kuendig, Trish Fryer, Betty Warner, Martha Beyersdorf, Sue Wuerthele, Amanda Barrett, Katy Stiles, Richard & Paula Garofalo, Michael Foster
 
AGENDA
Agenda Modifications: Correspondence 7 & 8; New Business 7, 8 & 9
Minutes Approval: Regular Meeting Minutes November 13, 2018
Public Present:                 Planning Commission, Listers, Richard Garofalo, Auditors, Katy Stiles, Michael Foster
 
Correspondence:
1.       VMCTA training to include in budget
2.       VT Rural Fire Protection Task Force-Budget Request
3.       Community Care Network, Rutland Mental Health-Budget Request
4.       VLCT-Training Opportunities
5.       AOT Mileage Certificate
6.       VLCT News
7.       Rutland County Budget 2019
8.       Central VT Council on Aging Annual Report
 
Old Business:
1.ROW with AOT-Final Draft of Meeting Minutes
2.Constables
3.Budget Schedule
4.Road Issue – Richard Garofalo
5.Criterium Lalancette Engineers Survey
6.LEMP
7.Town Hall Winterization
8.Update for 2019 State Exercise Emergency Plan
9.Katy Stiles & Kevin Lasko
 
New Business:
1.       Quin-Town Senior Center Budget Disbursement
2.       Richard Garofalo
3.       Planning Commission
4.       Listers
5.       VT Rural Fire Protection –Grant for Dry Hydrants
6.       Treasurer Report-October Financials
7.       Town Report cover
8.       Town Report printing quotes
9.       Auditor’s questions for Town Report
 
Next Meeting Dates:     December 18, 2018
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #7 – Rutland County Budget 2019; #8 – Central VT Council on Aging Annual Report; New Business #7 – Town Report Cover; New Business #8 – Town Report printing quotes; and New Business #9 – Auditor’s questions for Town Report. Matt motioned to approve the minutes of the Regular Meeting held November 13, 2018; Ann seconded; minutes approved.
 
Correspondence
1.       VMCTA training to include in budget – add to budget folder
2.       VT Rural Fire Protection Task Force-Budget Request – add to budget folder
3.       Community Care Network, Rutland Mental Health-Budget Request – add to budget folder
4.       VLCT-Training Opportunities – Listing of upcoming trainings to be reviewed
5.       AOT Mileage Certificate – Annual town mileage report from the state
6.       VLCT News – December issue received
7.       Rutland County Budget 2019 – Information for the budget
8.       Central VT Council on Aging Annual Report – Information for the budget
 
Old Business:
1.ROW with AOT-Final Draft of Meeting Minutes - Tabled
2.Constables – Doug Mianulli has verbally resigned from his position however a written and signed document is needed.
3.Budget Schedule – The Board will meet December 11 and 13 in the morning at the Town Office. Tentative times: 10 a.m. on 12/11 and 9:00 a.m. on 12/13
4.Road Issue – Richard Garofalo: Mr. Garofalo stated rocks and posts have been in place for 10 years. He added gravel to create a berm to re-direct rainwater. This past winter some of the rocks were pushed 7inches into property with one boulder knocked 15 feet down hill next to garage. He shared photos of displaced rocks, the wall as it should be and boulder next to his garage. He has not had issues with George plowing in the past and does not believe George was driving the day the damage occurred. Mr. Garofalo is asking they move the boulder up the hill as he cannot do it. He only asked George to move the one boulder. Ann has visited the site and Charlie will visit the site 12/5 so they can determine the next step.  
5.Criterium Lalancette Engineers Survey – Mike Foster present to answer any questions the board has about the survey. The biggest challenge is seeing all the structural aspects due to the wainscoting and foam insulation as these items cover framing connections and turnbuckles at the roof line. The Board would like to know if there are any immediate safety issues that should be addressed including load analysis of the main floor. Some of the foam insulation would need to be disassembled for better inspection and tracking of what is happening in the building. This will require a structural engineer and a contractor. Mike will find out if the structural engineer can fit this in his schedule. Charlie motioned to approve Criterium to have the engineer do the survey of what is needed and conduct a load analysis if available; Matt seconded; motion carried. Mike suggests the following items to address: electrical wiring in lower level needs to be fixed; some of the other old wiring should be replaced if the town does any re-modeling in the building; and fix the rotting siding, trim and soffits. None of the items are urgent.
6.LEMP – Charlie will meet with Herb Kuendig to review the Local Emergency Management Plan
7.Town Hall Winterization – Charlie and Matt will set-up the furnace warning light 12/5/18.
8.Update for 2019 State Exercise Emergency Plan – Pittsfield will participate and it will most likely involve confirming that shelters are open and functioning.
9.Katy Stiles & Kevin Lasko – Katy present to follow up on their letter with concerns about Upper Michigan Road: high crown in the road causing a steep drop-off into their parking lot and along the side of their building; and culvert to divert water is not working properly, they remove debris from grate/catch basin and all the water still does not go through culvert. Both Ann and Charlie have visited the site. AOT is supposed to address the intersection due to the run-off flowing across Route 100 before paving the highway. Short-term and long-term solutions need to be determined. The long-term requires AOT and Katy will need to participate in the planning. The Board will talk to George about a short-term solution and possible funding options.

New Business:
1.       Quin-Town Senior Center Budget Disbursement - Tabled
2.       Richard Garofalo – see Old Business #4
3.       Planning Commission – to attend a future meeting
4.       Listers – Betty Warner shared an overview of the listers responsibilities, changes implemented this past year, upcoming challenges and proposed budget. Good mapping is needed for re-assessment and they are getting information from companies to move into Phase II of this process. Assessment would be done in 2021 and most of the funding is in place for this. A description of what they are doing will be included in the Listers narrative.
5.       VT Rural Fire Protection – Grant for Dry Hydrants – forward to Dave Colton, Fire Chief
6.       Treasurer Report-October Financials – Reports will be reviewed at December 11 meeting
7.       Town Report cover - The Auditors would like to commission Colleen Wilcox to create a cover for the town report.  It would be an outline of the boundaries of Pittsfield with all the road names inside and would be a piece of art that could be displayed in the Town Offices.  Colleen would donate a large portion of her time to do this but asked for some remuneration.  We would like approval to pay Colleen $125.00 for her work. Ann motioned to commission Colleen to create the artwork for the town; Matt seconded; motion carried.
8.       Town Report printing quotes – Three quotes were received. The Auditors would like to use Spaulding Press as they local, easy to work with and conveniently located. Pricing was received for spiral and perfect bound. The Board would like perfect bound. Ann motioned to use Spaulding Press and produce perfect bound Town Reports; Matt seconded; motion carried.
9.       Auditor’s questions for Town Report – The Auditor’s would like departments to report what was budgeted, what was spent (actual), what is proposed budget, and if they have the previous year or two of actual expenses that would be informative. Each department should incorporate an addendum explaining proposed budget changes. Some departments will have items and others will not. The Select Board will include this change in their narrative. It is best if the information is provided in Excel. Sue will talk to Becky Donnet to pursue an Adobe product that would help facilitate the creation of the Town Report.
 
 
Next Meeting Dates:  December 18, 2018.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                ______________                                                                           Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    November 13, 2018
PRESENT:             Matt Corron,  Ann Kuendig
 
AGENDA
Agenda Modifications:
Minutes Approval: Regular Meeting Minutes October 16, 2018
Public Present:                 Planning Commission, Listers
 
Correspondence:
1.       American Red Cross- Budget Request
2.       VCIL-Budget Request
3.       ARC News
4.       EMS World- Emergency Planners
5.       VT Agency of Transportation-Bridge Project  Meeting Minutes
6.       Criterium Lalancette Engineers Performance Evaluation
7.       Original General Store letter
8.       Tweed River Open Space sign
9.       Slate Quarry Solar Project
10.   VLCT Municipal Action Paper #4-Public Safety
11.   Better Connections Grant Application information
 
Old Business:
1.ROW with AOT
2.Constables
3.Budget Schedule
4.Update on letter to Garofalo
 
New Business:
1.       Local Emergency Management Plan
2.       Update for 2019 State Exercise Emergency Plan
3.       Town Hall Winterization
4.       Building Inspection Town Hall
5.       Planning Commission
6.       Listers
 
Next Meeting Dates:     November 27, 2018
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:05 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #7 – Original General Store letter; #8 – Tweed River Open Space sign; #9 – Slate Quarry Solar Project; #10 – VLCT Municipal Action Paper #4-Public Safety; and #11 – Better Connections Grant Application information
 
Matt motioned to approve the minutes of the Regular Meeting held October 16, 2018; Ann seconded; minutes approved.
 
Public Present – No public present tonight, they will re-schedule for a future meeting.

Correspondence
1.       American Red Cross- Budget Request – Funds request for 2019, add to budgeting folder
2.       VCIL-Budget Request - Funds request for 2019, add to budgeting folder
3.       ARC News – Publication related to Emergency Management, forward to Charlie Piso and Herb Kuendig
4.       EMS World- Emergency Planners – Publication related to EMS, October issue, forward to Charile Piso for Fire and Rescue Department
5.       VT Agency of Transportation-Bridge Project Meeting Minutes – Charlie and George attends the pre-construction meeting at District 3 AOT on October 22, 2018. Minutes from this meeting were forwarded to the town. File in bridge replacement folder.
6.Criterium Lalancette Engineers Performance Evaluation – Report on the Town Hall from the structural engineers received and will be reviewed by Select Board members. Discuss and set a plan of action at a future meeting.
7.       Original General Store letter – Katy Stiles and Kevin Lasko sent a letter expressing their concerns about the height (crown) of Upper Michigan Road. It has created a high ledge into their back parking lot making it difficult for customers and vendors to access this area. They are also concerned that vehicles may slide off the road into vehicles in the lot when the road is icy or slippery. This is the third complaint from property owners in this area of the road. More discussion is needed on this topic. Trish will invite all three property owners and the Road Commissioner to attend the next meeting.
8.       Tweed River Open Space sign – The White River Partnership submitted an example of the sign they would like to see posted in the open space. The board would like to seek more comments on the proposed sign. Table for next meeting.
9.       Slate Quarry Solar Project – MHG Solar is re-purposing old slate tailings piles to set-up Solar panels. They offer discounts to organizations that purchase power from them. This is not applicable to the town as we are not located in Slate Valley. No action.
10.   VLCT Municipal Action Paper #4-Public Safety – This is the fourth paper in the series. VLCT provides information on various topics that concern cities and towns along with what initiatives they support. The papers can be found on their website: www.vlct.org
11.   Better Connections Grant Application information – VTrans, Dept of Commerce and other state agencies have various grants available. Trish will forward to the Planning Commission for review.
 
Old Business:
1.ROW with AOT – Table, waiting for AOT to attend a meeting to discuss.
2.Constables - Table
3.Budget Schedule – Table, need Charlie and Trish present to set-up a meeting schedule.
4.Update on letter to Garofalo – Matt motioned to approve the letter and sent certified/return receipt; Ann seconded; motion carried. Matt will put in folder for Trish or Sarah to mail.
 
New Business:
1.       Local Emergency Management Plan – Dept of Emergency Management is seeking interested communities for grants that would use contractors to update plans. Pittsfield’s plan expires August 2020. Table for now, not sure it is necessary to contract out this work.
2.       Update for 2019 State Exercise Emergency Plan - This is still in the planning stages for next year. Information to be forwarded to Charlie and Herb.
3.       Town Hall Winterization – Matt will turn off dehumidifier and will get with Charlie to set-up the boiler “off” warning light.
4.       Building Inspection Town Hall – See Correspondence #6
5.       Planning Commission – To be re-scheduled
6.       Listers – To be re-scheduled
 
Next Meeting Dates:  November 27, 2018.
 
Adjournment:  Matt motioned to adjourn the meeting at 7:16 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date:               December 4, 2018                                                                           Recorded by: Tyna Gallagher
 
s/Charlie Piso
 
s/Ann Kuendig
 
s/Matt Corron

​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 16, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer
 
AGENDA
Agenda Modifications: Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Minutes Approval: Regular Meeting Minutes October 2, 2018
Public Present:                
 
Correspondence:
1.TRORC Dues Notice
2.CBE Educational Grant Writing
3.VT Dept of Health
4.Elaine Sackrider
5.CT River Conservancy
6.VLCT Newsletter October 2018
 
Old Business:
1.Richard Lunna
2.Constable Resignation
3.Appointment Deputy Health Officer
4.Permit for Speed Feedback Sign
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA
2.Sign order increase number of no parking signs; may need to switch vendors
3.AOT Meeting
4.Clerk Treasurer Report September 2018
5.Update on Local Hazard Mitigation Plan (formerly LEOP)
6.Electric Vehicle (EV) Grant Opportunities
7.Discussion of Auditor Report
8.Regional Commerce Plan
9.Assistant Clerk Hiring Timeline
 
Next Meeting Dates:     To be determined due to Election
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Charlie motioned to approve the minutes of the Regular Meeting held October 2, 2018; Ann seconded; minutes approved.

Correspondence
1.TRORC Dues Notice – The dues for 2019 will be $814. The notice has been filed in the budgeting folder for Town Meeting consideration.
2.CBE Educational Grant Writing – Workshop information. Trish will forward copies to George and the Fire Department to review.
3.VT Dept of Health – The nomination for a Deputy Health Officer is due 10/31/18. Clairetta Corron has declined the nomination. Trish will send a letter to townspeople that may be interested in the position.
4.Elaine Sackrider – Elaine provided the Select Board with a letter giving permission to set-up a temporary speed feedback trailer along the shoulder of Route 100 adjacent to her property.
5.CT River Conservancy – Requesting funding from the town. The Select Board is not interested in pursuing.
6.VLCT Newsletter October 2018 – Monthly newsletter has been received at the town office.
 
Old Business:
1.Richard Lunna – Land Surveyor, provided maps to the town regarding land associated with easement property between the Fire Department, Swiss Farm Market and Tim Pins. Trish will keep on file.
2.Constable Resignation – The Town has not received a resignation from Doug Mianulli yet. Trish will provide a draft letter to help expedite the matter. Serving notice for unlicensed dogs is not part of Tim Hunt’s duties therefore the unlicensed dog(s) remains unresolved.
3.Appointment Deputy Health Officer – See Correspondence #3
4.Permit for Speed Feedback Sign – VT Department of Transportation requires a permit to utilize this type of sign. The Board signed the permit, there is no cost.
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA – Trish presented a comparison chart for Board review. She will share the information with George to get his feedback as they are the only town employees eligible for the insurance. The plans have virtually no differences and there is a savings by switching from BCBSVT to MVP. Matt motioned to switch to the MVP Healthcare Platinum Plan; Charlie seconded; the Board approves the MVP Platinum plan.
2.Sign order increase number of no parking signs; may need to switch vendors – Charlie recommends increasing the number of No Parking-Towing Zone signs to 6. He is not having much success working with the Corrections Department so the Board will have George order the signs through his vendor. The Open Space sign will be pursued at a later date.
3.AOT Meeting – District 3 is holding a meeting October 22 at 10 a.m. in the Mendon Office. It is in regards to the Route 100 bridge in Pittsfield. George and Charlie will be attending.
4.Clerk Treasurer Report September 2018 – The Board reviewed the reports.
5.Update on Local Hazard Mitigation Plan (formerly LEOP) – The LEOP is being replaced with a different format and the Vermont Emergency Management Department is requiring all town’s to convert their information into the new format. Charlie, Herb Kuendig and Trish will work on this project.
6.Electric Vehicle (EV) Grant Opportunities – The VT Highway Department has grant funds available for Electric Vehicle charging stations. The grant requires a 10% match. The Board will not pursue at this time.
7.Discussion of Auditor Report – The Board would like to know statutorily what “component unit” means in terms of reporting to the Town Treasurer. Charlie motioned to contact the MAC group at VLCT and if they do not know the answer, the board will authorize up to 4 hours of consultation with MaryLou Scofield to research the answer; Ann seconded; motion carried.
8.Regional Commerce Plan – Charlie attended Governor Phil Scott’s Meeting October 16 that emphasized the importance of developing Regional coalitions. The reason is coalitions are getting more funding. Scott proposes a “Route 100 Corridor” for connecting bike trails from Plymouth to Stowe. The Board would like to be proactive on this topic and Trish will invite the Planning Commission to the November 13 meeting to discuss.
9.Assistant Clerk Hiring Timeline – Trish presented a timeline for advertising and training for this position along with associated costs. Trish noted a few changes and the board approves going forward with the plan.
 
Next Meeting Dates:  Due to the election on November 6 the Select Board plans to meet November 13 and 27, 2018.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:10 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                ________________                                                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 2, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer, Richard Lunna, Jeremy Rayner
AGENDA
 
Agenda Modifications: Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Minutes Approval: Regular Meeting Minutes September 25, 2018
 
Public Present:                 Richard Lunna, Jeremy Rayner
 
Correspondence:
1.Stage Coach Funding Request
2.Local Hazard Mitigation Plan grant opportunity
3.Marshal Alarm Service Contract
 
Old Business:
1.Fire truck financing update
2.Capital planning discussion
3.Furnace cleaning update
 
New Business:

1. Check scanner
2. Elevator inspection update
3. PACIF Insurance renewal
4. Sand Shed Grant
5. Richard Lunna
6. Jeremy Rayner

 
Next Meeting Dates:     October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Charlie motioned to approve the minutes of the Regular Meeting held September 25, 2018; Matt seconded; minutes approved.
 
Correspondence
1.Stage Coach Funding Request – Annual request for funding. Tricia will add to the budgeting folder.
2.Local Hazard Mitigation Plan grant opportunity – Charlie and Herb will review the materials. Pittsfield’s plan expires 8/19/2020.
3.Marshal Alarm Service Contract – Annual service contract for testing alarm systems approved for renewal in November.

Old Business:
1.Fire truck financing update – Marylou Scofield, town attorney, reviewed the documents and provided a letter to go with the Mascoma Bank financing package. The board reviewed Marylou’s letter and Charlie signed the contract. Tricia will get the package out to Mascoma Bank tomorrow.
2.Capital planning discussion – The board had a preliminary discussion about capital planning and would like to review the auditor’s report once it is received before proceeding. Board members will review the most recent town report and discuss ideas at the next meeting.
3.Furnace cleaning update – Tricia has contacted CV Oil to have the Town Hall furnace serviced. The town has been added to list and CV Oil will get back to her with a date. Trish has asked to be added to CV Oil’s summer maintenance list for future cleanings.
 
New Business:

1. Check scanner – Mascoma Bank provided Trish with information on using a scanner for submitting checks to them versus mailing checks. Trish believes it would be helpful when there’s a large number of checks such as tax payments but the scanner is not essential. She would rather have funds allotted to upgrade Quickbooks.
2. Elevator inspection update – The inspection was due September 28, 2018 however the inspector is running a couple of weeks behind. They assured Trish this would not be an issue for the town.
3. PACIF Insurance renewal – Tricia submitted the questionnaire to the Board for review as it is due October 12, 2018. Trish updated information pertaining to the highway department with George. The Board approved the questionnaire for submittal.
4. Sand Shed Grant – Charles motioned to accept the sand shed grant; Matt seconded; motion carried.
5. Richard Lunna – He is a land surveyor and is working on locating the boundaries for Stockbridge. The board had approved waiving copying fees for Richard in exchange for sharing information pertaining to Pittsfield. He shared his findings with the board that included some very old boundary markers. Mr. Lunna will provide survey mylar and information with each town to record.
6. Jeremy Rayner – He wants to know what his duties are. The board asked him to check on the condition of the trees that were planted in the open space. He asked the Emerald Ash Borer as there are some towns aggressively dealing with this invasive species. Jeremy is willing to research this and will contact the County Forester for information.  

Next Meeting Dates:  October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:54 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: October 16, 2018                                                                  Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 25, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Rebecca Stewart, Marsha Hopkins, Sarah Gallagher
AGENDA
 
Agenda Modifications: Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing - Ongoing
 
Minutes Approval: Regular Meeting Minutes July 10, 2018 and September 13, 2018; Special Meeting Minutes July 23, 2018 and August 6, 2018
 
Public Present:                 Planning Commission, Eric Furs (expected but did not show)
 
Correspondence:

1. VCIL Thank you for 2018 appropriation
2. VT Buildings and General services, Awarding of salt contract
3. Green Up VT funding request
4. Rural Fire Protection Thank you for appropriation

Old Business:

1. Fire truck financing update
2. Loss Control report  PACIF
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200
4. Letter to potential candidates for Health Officers positions
5. Update on Fire House Parking pictures
6. Planning Commission re: speed signage on Route 100
7. Town Hall Chimney Update

New Business:

1. New ROW extension Rt. 100 Bridge project
2. Approve funds for trees blocking school buses
3. Approve Credit Card use for new Open flag at Town Office and motion lights
4. Town constables update (interim appointment?)
5. Basketball court lights
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot
7. Update on barrier graffiti  and plan for rectifying
8.  Auditors’ letter
9. Appoint New Health Officer
10. Action Item Listing, ongoing

 
Next Meeting Dates:     October 2, 2018 and October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing – Ongoing.
 
Charlie motioned to approve the minutes of the Regular Meeting held September 13, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Regular Meeting held July 10, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held July 23, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held August 6, 2018; Ann seconded; minutes approved.
 
Correspondence

1. VCIL Thank you for 2018 appropriation – Vermont Center for Independent Living thanking the town for providing monetary support.
2. VT Buildings and General services, Awarding of salt contract – Salt is available to the town for $75 per ton. The information will be forwarded to George.
3. Green Up VT funding request – Green Up day is scheduled for May 4, 2019 and they are requesting $50 in support from the town. This has been added to the budgeting folder.
4. Rural Fire Protection Thank you for appropriation – Letter received thanking the town for their support.

Old Business:

1. Fire truck financing update – Mascoma has made corrections to the financing documents. All documents have been forwarded to Marylou Scofield, town attorney, for review. 
2. Loss Control report  PACIF - removed from agenda
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200 – Charlie motioned to have approval from the board to use the town credit card to purchase supplies for line striping; Ann seconded; motion carried.
4. Letter to potential candidates for Health Officers positions – A letter went out to various townspeople about the open Health Officers positions.
5. Update on Fire House Parking pictures – Charlie has spoken to towing companies in the area.
6. Planning Commission re: speed signage on Route 100 – Marsha researched flashing speed limit signs. There’s no funding for this type of sign unless you have law enforcement. The signs are $2,000-$2,500 each. Kevin Geno, Rutland County Sheriff’s Department is willing to set-up their portable speed monitoring sign for a week. The unit does record traffic data. The board would like Marsha to ask the sheriff about liability should the unit get damaged. Charlie motioned for the Planning Commission to pursue a location for the unit and secure written permission from the property owner; Ann seconded; motion carried. Marsha informed the board that the town’s reduced speed signs are out of date per Mr. Geno. It is the town’s responsibility to contact the state for updated signs.
7. Town Hall Chimney Update – Charlie, Ann and Herb Kuendig met with David MacKenzie, a mason, to inspect the chimney and foundation of the Town Hall. David found the both the chimney and foundation to be plumb. David estimates $1,005 to waterproof the chimney, install flashing between the chimney and the wall, fix broken bricks and re-point as needed. Chris Johnson, builder, looked at the Town Hall wall and he recommends hiring a structural engineer to assess the building. Chris estimates the engineer would cost $1,500 to $2,000. Charlie motioned to authorize up to $3,500 for chimney repairs and structural assessment; Ann seconded; motion carried. Charlie will contact the engineering firm and David MacKenzie.

New Business:

1. New ROW extension Rt. 100 Bridge project – Tabled as Eric Furs did not attend tonight’s meeting.
2. Approve funds for trees blocking school buses – Trees along the Green need to be trimmed because the school buses cannot get under them without driving on lawns. There is a dead maple on the Green as well. Trees, Inc. estimates $785 for trimming, $785 to take down the maple and $150 to remove it. Charlie motioned to use funds from the Betty Ray Fund and the highway miscellaneous fund; Matt seconded; motion carried. Charlie will notify George to go ahead with the work.
3. Approve Credit Card use for new Open flag at Town Office and motion lights – Charlie motioned to have approval from the board for Ann to use the town credit card to purchase the flag and two motion sensor lights not to exceed $150; Matt seconded; motion carried.
4. Town constables update (interim appointment?) – Some board members have heard through third parties that Doug Mianulli has resigned his position as Constable. Charlie motioned to send a letter requesting confirmation of Doug’s resignation; Matt seconded; motion carried.
5. Basketball court lights – Ann has reached out to Eric Lantiegne but she has not received any response. Ann will contact other electricians about the lights.
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot – Charlie made a  motion authorizing $450 for towing services; Ann seconded; motion carried.
7. Update on barrier graffiti and plan for rectifying – A complaint was filed with the State Police for the graffiti and the investigation is ongoing. A permanent solution for a barrier along the Fire House parking lot is being worked on by the Fire Department and Highway Department.
8. Auditors’ letter – Pittsfield Board of Auditors has sent out their annual memo for community services to submit their financial requests by December 13, 2018. The Select Board is continuing to pursue capital planning and will review the Town Plan Implementation Matrix at the  October 2, 2018.
9. Appoint New Health Officer - Rebecca Stewart has offered to fulfill the position. Ann motioned to nominate Rebecca Stewart for the position of Town Health Officer; Charlie seconded; motion carried. Charlie administered the oath. Matt will ask Clairetta Corron if she will consider withdrawing her resignation as Deputy Health Officer. Charlie will ask Sue Wuetherle to meet with Rebecca for the transition.
10. Action Item Listing, ongoing – The board would like to track Action Items from the meetings. The list will start with June 2018 and go forward. Charlie motioned to approve additional pay for the Board Secretary to set-up the document; Ann seconded; motion carried.

Next Meeting Dates:  October 2, 2018 and October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:25 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:  October 2, 2018                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig

Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 13, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Trish Fryer, Greg Martin, Caleb Hawley, Bill Oren
 
AGENDA
 
Agenda Modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs
 
Minutes Approval: Regular Meeting Minutes June 26, 2018
 
Public Present:                 Bill Oren, Fire Dept. Personnel
 
Correspondence:

1. VLCT Annual Meeting procedures
2. Red Cross
3. VLCT Town Fair 2018
4. VT Community Leadership Summit
5. TRORC Annual Dues
6. VTrans temporary bridge project
7. State of VT Enhanced 911
8. New Service from AT&T

Old Business:

1. Fire truck financing
2. Parking at Fire Station
3. Sand shed update
4. Culvert update
5. Resignation Patty Haskins
6. Appointment, start date new Clerk Treasurer

New Business:

1. Health Officers Resignations and new appointment possibilities
2. Planning Commission
3. Budgeting update mtg schedule
4. Clerk Treasurer report and addendum items
5. Basketball court lights
6. Town Hall Chimney
7. ADA Signs

Next Meeting Dates:     September 25, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs. Charlie motioned to approve the minutes of the Regular Meeting held June 26, 2018; Ann seconded; minutes approved.

Correspondence

1. VLCT Annual Meeting procedures – Held at Town Fair October 3 & 4. Charlie will be the delegate and Ann will be the alternate.
2. Red Cross – Letter received indicating services they provide to Pittsfield and requesting funding. File for budgeting sessions.
3. VLCT Town Fair 2018 – October 3 and 4 in South Burlington. Charlie, Ann, Trish and Sarah all plan to attend.
4. VT Community Leadership Summit – October 1 in Castleton. Sarah wants to attend as a member of the Planning Commission. Charlie motioned to approve Sarah attending the Summit; Ann seconded; motion carried.
5. TRORC Annual Dues – Thank you from TRORC for payment of annual dues.
6. VTrans temporary bridge project – Eric Furs and other VTrans personnel were unable to attend tonight’s meeting. Topic is tabled to the September 25 meeting.
7. State of VT Enhanced 911 – Charlie and Herb will review the information.
8. New Service from AT&T – The new service provides priority access to emergency personnel if they are AT&T subscribers. This information along with the “I am responding” system will be forwarded to the Fire Department.

Old Business:

1. Fire truck financing – Mascoma’s rate for the loan is 3.6%. Trish will have the loan paperwork ready for the September 25 meeting. She will also find out how pre-payment of loan funds affects the total amount due. A copy of the loan agreement needs to be reviewed by the town attorney. Mascoma Bank requires the Select Board to be co-signers on the loan. Charlie motioned to move forward on the loan process and to authorize him to sign on behalf of the Select Board; Ann seconded; motion carried. The Fire Department is collecting donations for additional items to outfit the new truck. They are doing a mailing, posting the donation letter and will contact local newspapers to spread the word. A property owner that overpaid on their taxes would like to donate the overpayment to the Fire Department fundraiser. Charlie made a motion to donate the overpayment of taxes to the Fire Department’s fundraiser; Ann seconded; motion carried.
2. Parking at Fire Station – Bill Oren is present to discuss this topic. Jersey barriers were put in place due to the number of vehicles that continue to park in the Fire Station lot. The new signs are due to arrive by the end of September. The biggest issue is enforcement and the Select Board will look into options to present at Town Meeting. Bill will look into a possible vendor for new barriers to use and he has also contacted VTrans about flashing speed signs to get traffic to slow down through town.
3. Sand shed update – The town received an award letter dated September 5 from Joel Perrigo of VTrans for the reconstruction of the town’s sand shed in the amount of $281,000. These are federal funds that reimburse the town for qualified expenditures. The town is responsible for 20% of the cost. Charlie motioned to approve the Project Commitment Form; Ann seconded; motion carried. Once VTrans receives this form they will put together the Grant Agreement.
4. Culvert update – The Liberty Hill culvert project is going out to bid. The Tweed River culvert project is complete and the cost was much higher than original planned. Some of the additional cost was due to the price increase of sand.
5. Resignation Patty Haskins – Patty tendered her resignation as Town Clerk & Town Treasurer effective September 16, 2018. The town also received a Thank You note from Patty for the farewell recognition and bench.
6. Appointment, start date new Clerk Treasurer – Tricia L. Fryer was sworn in as the Town Clerk & Town Treasurer at 7:45 p.m. with an effective date of September 16, 2018.

New Business:

1. Health Officers Resignations and new appointment possibilities – Clairetta Corron tendered her resignation effective immediately due to personal reasons. Sue Wuerthele has submitted her resignation effective September 30, 2018. The Select Board has a list of possible appointees and Trish will send a letter inviting them to consider taking one of the open positions.
2. Planning Commission – Tabled to the September 25 meeting.
3. Budgeting update meeting schedule – The Select Board plans to begin the budgeting process early November. The Board would like to get more townspeople involved, possibly post flyers around town seeking input.
4. Clerk Treasurer report and addendum items – Reviewed July and August financials. Reviewed pre-buy history for fuel oil and propane; the board approved 550 gallons of propane for the highway building, 1400 gallons of propane for the Town Office and 450 gallons of #2 Fuel Oil for the Town Hall. Trish has set-up on-line banking with Mascoma Bank. Independent Contractor documentation paperwork for Randy Andrews submitted to the board for approval. Trish is fine with shoveling small amounts of snowfall however would like someone to handle the large snowfalls. Jeff Bradley submitted his contract to conduct the town audit; the board signed it. Trish updated the board on funds available for Patty Haskins to consult if needed. The board has authorized Trish to decide what she needs for additional training and consulting. Trish asked the status of pursuing projects that fall under Approved Article 13; Charlie and Ann will address the building issues and projects as Matt is not available at this time to pursue.
5. Basketball court lights – Currently the lights are not working and some folks would like to play in the evening. This will need to be investigated further.
6. Town Hall Chimney – The chimney is pulling away from the building. One contractor checked it and believes the building is the issue as the chimney is plumb. Possibly strap the chimney to get through the winter. May need a new furnace; Greg Martin will look into it. Charlie motioned to get contractors in to look into the chimney situation; Ann seconded; motion carried. Charlie or Ann will call around as Matt is not available right now to pursue this issue.
7. ADA Signs – Trish is updating the bathroom signs to be in compliance with ADA. The new signs simply have “Restroom” printed on them and the word is also in Braille. The signs will be posted lower as well to be in compliance. Charlie motioned to authorize Trish to use the town credit card to purchase the new signs; Ann seconded; motion carried.

Next Meeting Dates:  September 25, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 9:05 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:              September 25, 2018                                                    Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig