​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 17, 2018
PRESENT:             Charles Piso,  Ann Kuendig, Sarah Gallagher, Sue Wuerthele
 
AGENDA
 
Agenda Modifications: Correspondence #1 – VLCT Human Resource Workshop; Change New Businees #2 to Old Business #11 Health Officer Report; New Business #8 – Special Town Meeting Prep
 
Minutes Approval: Regular Meeting Minutes April 3, 2018; Special Meeting Minutes April 5, 2018 and April 16, 2018
 
Public Present:                 Sue Wuerthele, Health Officer
 
Correspondence:
1.VLCT Human Resource Workshop
 
Old Business:
1.Line striping
2.Loss control checklist
3.Control Technologies Contract
4.VHCB Management plan
5.Signs update
6.Clerk treasurer transition planning – anticipated executive session
7.Furnace room update
8.Fire house Parking letter update
9.Complete town appointments-Zoning Board of Adjustment
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department
11.Health Officer Report
 
New Business:
1.Driveway Permit application- Alex Czaplicki
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1
4.Summer Buildings Projects
5.Sample Capitol Planning Document Review
6.Town/neighborhood Yard Sale on the Green-June 2
7.Town Officer Education Conference Report
8.Special Town Meeting Prep
 
Next Meeting Date:  May 1, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #1 VLCT Human Resource Workshop; New Business #8 Special Town Meeting. Charlie motioned to approve the minutes of the Regular Meeting held April 3, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 5, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 16, 2018; Ann seconded; minutes approved.
 
Public Present: Sue Wuerthele, Health Officer – See Old Business #11  

Correspondence
1.VLCT Human Resource Workshop – HR and Employment Law workshop June 5. No action.
 
Old Business:
1.Line striping – Charlie still working on getting information for this project.
2.Loss control checklist – Charlie is waiting for better weather to take photos of items that need to be fixed so he can get the right parts. Will update at a future meeting.
3.Control Technologies Contract – The board opted to approve the contract as they believe the mess in the furnace room was not created by CT. Charlie motioned to approve the contract; Ann seconded; motion carried.
4.VHCB Management plan – Charlie motioned to table this until Matt can be present as he has the arborist information; Ann seconded; motion carried.
5.Signs update – Charlie added the three signs and DOC will send an updated estimate.
6.Clerk treasurer transition planning – anticipated executive session – Charlie is looking into cost and vendor for background check. Charlie motioned to table any further discussions until Matt can be present; Ann seconded; motion carried.
7.Furnace room update – Charlie has reached out to the EC Fiber techs and they have not responded. Apparently outside contractors installed the Library service. Board secretary will send a letter to the CEO of EC Fiber on behalf of the board to try to get a resolution to this situation.
8.Fire house Parking letter update – Letters have been sent to Swiss Farm Market, Original General Store, Casa Bella, CV Oil and Greener Futures LLC asking them to inform their patrons and vendors that parking at the fire house, even for just a few minutes, is prohibited.
9.Complete town appointments-Zoning Board of Adjustment – Jen Howard declined her re-appointment to the Zoning Board of Adjustment. The board will work on finding another appointee. Mona Colton will be invited to fulfill the WRVA representative appointment.
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department – Charlie motioned to table this topic tonight; Ann seconded; motion carried.
11.Health Officer Report - Sue Wuerthele gave a summary of the situation at 4 Leigh Kelly Drive. Sue has not heard back from Frank Sparrow, the property owner, since April 11. As of April 17 the tenants had several feet of water in the basement with electrical wires and switches underwater. The water so deep it flipped the pressure tank over. All the issues at this rental property have been on-going since the fall of 2017. Charlie motioned to authorize Sue to contact Mary Lou Scofield about the Emergency Health Order and how should she proceed with this situation; Ann seconded; motion carried. Charlie motioned to purchase a $100 gift card for Sue for all the extra work she has put in on this situation; Ann seconded; Sarah will take care of ordering the gift card with the town credit card.
 
New Business:
1.Driveway Permit application for Alex Czaplicki – Permit request for 38 Dagg Road reviewed by the board. George has reviewed and signed off on it as the Road Commissioner. Charlie motioned to approve the permit; Ann seconded; motion carried.
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1 – Charlie and Patty completed the update and Charlie signed off on it.
4.Summer Buildings Projects – Charlie motioned to table this topic until Matt is present as he is working on this project; Ann seconded; motion carried.
5.Sample Capitol Planning Document Review – Charlie motioned to table this topic; Ann seconded; motion carried.
6.Town/neighborhood Yard Sale on the Green-June 2 – Sarah indicated she is in the process of organizing this and currently they are looking at June 9 as the date. Charlie motioned to approve the use of the Green for the town-wide yard sale; Ann seconded; motion carried.
7.Town Officer Education Conference Report – Ann has information to share from this conference on how to improve the Town Report as well as improve communications with townspeople.
8.Special Town Meeting Prep – Charlie and Ann reviewed the Communications Plan and Messaging materials in preparation for the May 16 Special Town Meeting. Ann will refine materials for the newspaper OpEd. The board will meet again Thursday April 19 to review and finalize materials and plan. An informational meeting is planned for Tuesday, May 8 at 6:30 p.m. in the Town Hall.
 
Next Meeting Date:  Regular Meeting scheduled for May 1, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:40 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: May 1, 2018                                                                 Recorded by: Tyna Gallagher
 
Charles Piso                       
 
Ann Kuendig 

​Minutes of the Special Meeting of the Pittsfield Select Board

DATE:  April 19, 2018 – 12 Noon

PRESENT:  Ann Kuendig, Charles Piso (via phone), Sarah Gallagher

Agenda

Agenda Modifications:  None

Charlie called the meeting to order at 12:19 p.m.

Work Session:
• Special Town Meeting.  Information pieces were re-worked and finalized and a distribution schedule was planned.
  
Next Meeting:  Tuesday, May 1, 2018, 6 p.m.

Adjournment:  Ann moved to adjourn at 1:38 p.m., seconded by Charlie.

Recorded by Sarah Gallagher

Approved: May 1, 2018

By: Charles Piso, Ann Kuendig

​Minutes of the Special Meeting of the Pittsfield Select Board
Monday, April 16, 2018, 9:00 am.
Pittsfield Town Office

Present:  Ann Kuendig, Charles Piso (via phone), Sarah Gallagher

Agenda

Agenda Modifications:  None

Work Session

1. Clerk/Treasurer Transition Planning – anticipated Executive Session
2. Special Town Meeting

Charlie phoned in and called the meeting to order at 9 a.m. and the Agenda was reviewed with no modifications. 

1. Clerk/Treasurer Transition Planning. Charles moved the Board enter Executive Session under Title 1 § 313(a) of the VT Statutes to discuss salary plans and completing the hiring process for the Town Clerk/Town Treasurer position, Ann seconded and the meeting entered Executive Session at 9:05 a.m. 
The Board exited Executive Session at 9:30 a.m. with the following noted: A salary plan was proposed with three review periods during the transition process. Ann moved and Charlie seconded to authorize the use of the Town’s credit card to pay for a background check.  Salary schedule will be finalized with the full board in attendance at the next meeting. 

2. Special Town Meeting. Discussion of the best and clearest ways to communicate to the taxpayers the Board’s position concerning the purchase of a replacement vehicle for the Pittsfield Volunteer Fire & Rescue ensued.  The desire is to clearly communicate the support of the Board for the eventual purchase of a vehicle to replace the tanker, as well as to be clear about the tax impact of the purchase going forward.  The Board discussed ways to engage and inform voters in support of a good voter turnout on May 16. 

Next Meeting: Tuesday, April 17, 6 p.m.

Adjournment: Motion to adjourn by Charlie, seconded by Ann, and the meeting adjourned at 11:35 a.m.

Recorded by Sarah Gallagher

Approved:     April 17, 2018

By:        Charles Piso
​              Ann Kuendig

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                 April 3, 2018
PRESENT:         Charles Piso, Matt Corron, Ann Kuendig via video conference, Patty Haskins, Arline and Jerry Drugonis, Herb Kuendig, George Deblon, Sarah Gallagher
 
AGENDA
 
Agenda Modifications: New Business #13 100 on 100 Relay race; and #14 Fenders for Loader
 
Minutes Approval: Regular Meeting Minutes March 20, 2018
 
Public Present:                   George Deblon
                                                Arline Drugonis
Correspondence:
1.TRORC LEOP Reminder
2.VLCT Newsletter
3.Vermont Humanities catalog
 
Old Business:
1.Line striping
2.Loss control checklist
3.Control Technologies Contract
4.VHCB Management plan
5.Signs update
6.Clerk treasurer transition planning – anticipated executive session
7.Furnace room update
8.Fire house Parking letter update
9.Complete town appointments
10.Library WiFi Policy
11.Bid changes Pittsfield Fire Department
12.Review Town Audit changes
 
New Business:
1.Bid Process Exploration Sand Shed
2.Thank you letter John Prendergast, Peter Borden and others
3.Local Emergency Operating Plan
4.Summer Buildings Projects
5.Liquor licenses Original General Store 2nd class,  Vermont Farms Catering 1st class
6.Clerk/Treasurer Report
7.Road Commissioner/Temporary Help wages
8.Petition for Reconsideration of Articles 11 and 12
9.Certificate of No Appeal or Suit Pending on 2017 Grand List
10.Sample Capital Planning Document
11.Re-designate official newspaper and 3 public places for posting
12.Summer use of The Green/Bandstand
13.100 on 100 Relay Race
14.Fenders for loader
 
Next Meeting Date:  April 17, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:01 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Old Business #8 Library WiFi Policy; New Business #2 Road Commissioner - Temporary Help Wages, #3 Fire house parking . Charlie motioned to approve the minutes of the Regular Meeting held March 13, 2018; Ann seconded; minutes approved. Charlie recused himself from Fire department business discussions and voting.
 
Public Present:                 George Deblon – See New Business #1, #7 and #14
                                                Arline Drugonis – See New Business #8
Correspondence
1.TRORC LEOP Reminder – The Local Emergency Operating Plan is updated annually and TRORC is reminding members to complete the update. See New Business #3.
2.VLCT Newsletter – April 2018 issue received.
3.Vermont Humanities catalog – Received the Spring 2018 newsletter and workshop catalog.
 
Old Business:
1.Line striping – Charlie motioned to table; Ann seconded; motion carried.
2.Loss control checklist – Charlie spoke with Wade Mazur from loss control and he recommends the Board pursue the high priority items. The items include fixing the loose bolts, fixing or replacing the slide, and address the playground surface material as it needs to be loosened and may need additional material. The board is also looking at installing a barrier such as a section of split rail fence between the parking lot and the playground.
3.Control Technologies Contract - Charlie motioned to table; Matt seconded; motion carried.
4.VHCB Management plan – Patty distributed copies for Board members to review and bring comments to the next board meeting.
5.Signs update – Charlie will add Fire Department No Parking signs and the Playground signs to the order. There are funds available in the budget line to cover the additional signs. He is still waiting for the invoice from the Corrections Department.
6.Clerk treasurer transition planning – anticipated executive session: Executive Session: Charlie motioned the Board enter Executive Session to discuss applicants for the Town Clerk/Town Treasurer position under Title 1 Section 313(a) of the VT Statutes; Matt seconded; the Board entered Executive Session at 6:35 p.m. Charlie motioned the Board exit Executive Session at 6:55 p.m.; Matt seconded; Executive Session ended. The Board decided to continue the discussion at the Special Select Board meeting in Executive Session on April 5, 2018.
7.Furnace room update - Charlie motioned to table; Matt seconded; motion carried.
8.Fire House parking letter update – Board Secretary will draft a letter to be sent to local business regarding parking in the Fire House parking lot. Businesses to include: Swiss Farm Market, CV Oil, Original General Store, Casa Bella and Greener Futures LLC.
9.Complete town appointments – Charlie motioned to appoint Cathy Capetta to the Local Emergency Planning Commission; Matt seconded; motion carried. The WRVA representative position remains unfilled at this time.
10.Library WiFi Policy – Matt motioned to approve the policy outlining the usage of Wi-Fi in the Library; Charlie seconded; motion carried.
11.Bid changes Pittsfield Fire Department – The Board will continue to review the final bid document that was updated by Caleb Hawley and work on the cover letter.
12.Review Town Audit changes – Charlie motioned to add the Fire Department and the Trustees of Public Funds to the town audit for the additional fee quoted by Jeff Bradley; Matt seconded; motion carried.
 
New Business:
1.Bid Process Exploration Sand Shed – Draft reviewed and modified. The bid will be posted on the town website and advertised in the local papers in addition to mailing to several contractors.
2.Thank you letter John Prendergast, Peter Borden and others. Board Secretary will send a Thank You letter on behalf of the board to those that have resigned from their appointed positions.
3.Local Emergency Operating Plan – Patty and Charlie will review April 4th and present at the next board meeting for final approval.
4.Summer Buildings Projects – Matt will review the list of projects and will present priorities for work to be done at the next meeting.
5.Liquor licenses Original General Store 2nd class,  Vermont Farms Catering 1st class – Charlie motioned to approve the 2nd class liquor license renewal for the Original General Store; Matt seconded; motion carried. Charlie motioned to approve the 1st class liquor license renewal for Vermont Farms Catering; Ann seconded; motion carried.
6.Clerk/Treasurer Report – Quarterly financials were reviewed and all in order.
7.Road Commissioner/Temporary Help wages – George has requested to keep his wage at the 2017 level and put his increase towards the Temporary Help wage. Charlie motioned to accept the request from George allowing the 35 cents an hour increase to be added to the Temporary Help hourly wage; Ann seconded; motion carried.
8.Petition for Reconsideration of Articles 11 and 12 – Patty received the petition March 29, 2018 and has certified that it is valid. The vote has to be held within 60 days of receipt of the petition. The Special Town Meeting is tentatively May 15, 2018 at 7:00 p.m. Patty will draft the warning and the board will finalize and sign at a Special Select Board meeting on April 5, 2018.
9.Certificate of No Appeal or Suit Pending on 2017 Grand List – There are no appeals or suits pending. The Board signed the certificate.
10.Sample Capital Planning Document – Patty shared a sample Capital Program and Budget Policy document for the Town of Coventry via e-mail to the Board members on March 19th to use as guideline for developing a policy for Pittsfield. Topic to be explored further at a future meeting.
11.Re-designate official newspaper and 3 public places for posting - Matt motioned to keep the Rutland Herald as the official newspaper and to continue using the three current bulletin boards in town (Town Clerk bulletin board, Town Office Building bulletin board and Swiss Farm Market bulletin board) for posting town business; Charlie seconded; motion carried.
12.Summer use of The Green/Bandstand – Matt was asked about using this space in the summer on Sunday afternoons for music and possibly a farmer’s market. Anyone using town facilities for private functions needs their own liability insurance. Matt will relay this information.
13.100 on 100 Relay Race – Organizers are requesting permission to ride through Pittsfield on Saturday August 18, 2018. Approved by the Board.
14.Fenders for loader – George is requesting approval to purchase hinged rear fenders for the new loader. These will help keep dirt and water from spraying all over the loader and engine compartment. Nortrax sells these for $2,200. Charlie motioned for George to purchase fenders for the loader; Matt seconded; motion carried.
 
Next Meeting Date:  Regular Meeting scheduled for April 17, 2018 at 6:00 p.m.
Adjournment:  Charlie motioned to adjourn the meeting at 8:10 p.m.; Matt seconded; meeting adjourned.                                                                        
Approved:  April 17, 2018
By: Charles Piso                                            Recorded by: Tyna Gallagher
      Ann Kuendig

DRAFT  Minutes of the Pittsfield Select Board Special Meeting, April 5, 2018, 8:30 a.m.

DATE: 5 April 2018

PRESENT:Charles Piso, Matt Corron, Ann Kuendig, Patty Haskins, Sarah Gallagher, George Deblon

AGENDA
Agenda Modifications:  None
Business:
1.  Special Meeting Warning
2.  Sand Shed Bid Process
3.  Clerk/Treasurer Transition Planning – Anticipated Executive Session

Charles called the meeting to order at 8:35 a.m. and  proceeded to Item 2 on the agenda since George was present and needed to get back out to clear roads of downed trees.

2.  Sand Shed Bid Process. The pre-bid meeting will be on April 17 at 9 a.m. at the Town Garage.  Bids will be due on May 1 and opened at the Select Board Meeting on the same date. George and Herb Kuendig will review bids and make a recommendation to the Select Board and the bid will be awarded at the May 15 Select Board meeting. Charles moved  to accept the language of the bid documents and ad  as presented and to proceed with publication, seconded by Ann, passed unanimously.

1. Special Meeting Warning.  Following some discussion, Charlie moved  to approve the Special Town Meeting Warning as corrected, contingent upon the availability of the Moderator on May 16. Seconded by Matt, the motion passed.  Patty will contact George Deblon to confirm his availability.

3. Clerk/Treasurer Transition Planning.  Charles moved the Board enter Executive Session to review applicants for the Town Clerk/Town Treasurer position under Title 1 Section 313(a) of the VT Statutes, Ann seconded, and the Board entered Executive Session at 10:50 a.m. Charlie motioned the Board exit Executive Session at 11:36 a.m., Matt seconded, and the Board exited Executive Session.  Charles moved the Board make an offer, pending the results of a background check, seconded by Ann, motion passed.

Next meeting dates:  Special Meeting on April 12, 2018, at 9 a.m., Regular Meeting on April 17, 2018, at 6 p.m.

Adjournment: Motion to adjourn at 11:42 a.m. by Charles, seconded by Ann.

Approved: April 17, 2018                                                                      Recorded by Sarah Gallagher
By:  Charles Piso
        Ann Kuendig