DATE: December 4, 2018
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Betty Warner, Martha Beyersdorf, Sue Wuerthele, Amanda Barrett, Katy Stiles, Richard & Paula Garofalo, Michael Foster
Agenda Modifications: Correspondence 7 & 8; New Business 7, 8 & 9
Minutes Approval: Regular Meeting Minutes November 13, 2018
Public Present: Planning Commission, Listers, Richard Garofalo, Auditors, Katy Stiles, Michael Foster
1. VMCTA training to include in budget
2. VT Rural Fire Protection Task Force-Budget Request
3. Community Care Network, Rutland Mental Health-Budget Request
4. VLCT-Training Opportunities
5. AOT Mileage Certificate
6. VLCT News
7. Rutland County Budget 2019
8. Central VT Council on Aging Annual Report
1.ROW with AOT-Final Draft of Meeting Minutes
4.Road Issue – Richard Garofalo
5.Criterium Lalancette Engineers Survey
7.Town Hall Winterization
8.Update for 2019 State Exercise Emergency Plan
9.Katy Stiles & Kevin Lasko
1. Quin-Town Senior Center Budget Disbursement
2. Richard Garofalo
3. Planning Commission
5. VT Rural Fire Protection –Grant for Dry Hydrants
6. Treasurer Report-October Financials
7. Town Report cover
8. Town Report printing quotes
9. Auditor’s questions for Town Report
Next Meeting Dates: December 18, 2018
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #7 – Rutland County Budget 2019; #8 – Central VT Council on Aging Annual Report; New Business #7 – Town Report Cover; New Business #8 – Town Report printing quotes; and New Business #9 – Auditor’s questions for Town Report. Matt motioned to approve the minutes of the Regular Meeting held November 13, 2018; Ann seconded; minutes approved.
1. VMCTA training to include in budget – add to budget folder
2. VT Rural Fire Protection Task Force-Budget Request – add to budget folder
3. Community Care Network, Rutland Mental Health-Budget Request – add to budget folder
4. VLCT-Training Opportunities – Listing of upcoming trainings to be reviewed
5. AOT Mileage Certificate – Annual town mileage report from the state
6. VLCT News – December issue received
7. Rutland County Budget 2019 – Information for the budget
8. Central VT Council on Aging Annual Report – Information for the budget
1.ROW with AOT-Final Draft of Meeting Minutes - Tabled
2.Constables – Doug Mianulli has verbally resigned from his position however a written and signed document is needed.
3.Budget Schedule – The Board will meet December 11 and 13 in the morning at the Town Office. Tentative times: 10 a.m. on 12/11 and 9:00 a.m. on 12/13
4.Road Issue – Richard Garofalo: Mr. Garofalo stated rocks and posts have been in place for 10 years. He added gravel to create a berm to re-direct rainwater. This past winter some of the rocks were pushed 7inches into property with one boulder knocked 15 feet down hill next to garage. He shared photos of displaced rocks, the wall as it should be and boulder next to his garage. He has not had issues with George plowing in the past and does not believe George was driving the day the damage occurred. Mr. Garofalo is asking they move the boulder up the hill as he cannot do it. He only asked George to move the one boulder. Ann has visited the site and Charlie will visit the site 12/5 so they can determine the next step.
5.Criterium Lalancette Engineers Survey – Mike Foster present to answer any questions the board has about the survey. The biggest challenge is seeing all the structural aspects due to the wainscoting and foam insulation as these items cover framing connections and turnbuckles at the roof line. The Board would like to know if there are any immediate safety issues that should be addressed including load analysis of the main floor. Some of the foam insulation would need to be disassembled for better inspection and tracking of what is happening in the building. This will require a structural engineer and a contractor. Mike will find out if the structural engineer can fit this in his schedule. Charlie motioned to approve Criterium to have the engineer do the survey of what is needed and conduct a load analysis if available; Matt seconded; motion carried. Mike suggests the following items to address: electrical wiring in lower level needs to be fixed; some of the other old wiring should be replaced if the town does any re-modeling in the building; and fix the rotting siding, trim and soffits. None of the items are urgent.
6.LEMP – Charlie will meet with Herb Kuendig to review the Local Emergency Management Plan
7.Town Hall Winterization – Charlie and Matt will set-up the furnace warning light 12/5/18.
8.Update for 2019 State Exercise Emergency Plan – Pittsfield will participate and it will most likely involve confirming that shelters are open and functioning.
9.Katy Stiles & Kevin Lasko – Katy present to follow up on their letter with concerns about Upper Michigan Road: high crown in the road causing a steep drop-off into their parking lot and along the side of their building; and culvert to divert water is not working properly, they remove debris from grate/catch basin and all the water still does not go through culvert. Both Ann and Charlie have visited the site. AOT is supposed to address the intersection due to the run-off flowing across Route 100 before paving the highway. Short-term and long-term solutions need to be determined. The long-term requires AOT and Katy will need to participate in the planning. The Board will talk to George about a short-term solution and possible funding options.
1. Quin-Town Senior Center Budget Disbursement - Tabled
2. Richard Garofalo – see Old Business #4
3. Planning Commission – to attend a future meeting
4. Listers – Betty Warner shared an overview of the listers responsibilities, changes implemented this past year, upcoming challenges and proposed budget. Good mapping is needed for re-assessment and they are getting information from companies to move into Phase II of this process. Assessment would be done in 2021 and most of the funding is in place for this. A description of what they are doing will be included in the Listers narrative.
5. VT Rural Fire Protection – Grant for Dry Hydrants – forward to Dave Colton, Fire Chief
6. Treasurer Report-October Financials – Reports will be reviewed at December 11 meeting
7. Town Report cover - The Auditors would like to commission Colleen Wilcox to create a cover for the town report. It would be an outline of the boundaries of Pittsfield with all the road names inside and would be a piece of art that could be displayed in the Town Offices. Colleen would donate a large portion of her time to do this but asked for some remuneration. We would like approval to pay Colleen $125.00 for her work. Ann motioned to commission Colleen to create the artwork for the town; Matt seconded; motion carried.
8. Town Report printing quotes – Three quotes were received. The Auditors would like to use Spaulding Press as they local, easy to work with and conveniently located. Pricing was received for spiral and perfect bound. The Board would like perfect bound. Ann motioned to use Spaulding Press and produce perfect bound Town Reports; Matt seconded; motion carried.
9. Auditor’s questions for Town Report – The Auditor’s would like departments to report what was budgeted, what was spent (actual), what is proposed budget, and if they have the previous year or two of actual expenses that would be informative. Each department should incorporate an addendum explaining proposed budget changes. Some departments will have items and others will not. The Select Board will include this change in their narrative. It is best if the information is provided in Excel. Sue will talk to Becky Donnet to pursue an Adobe product that would help facilitate the creation of the Town Report.
Next Meeting Dates: December 18, 2018.
Adjournment: Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.
Approved Date: ______________ Recorded by: Tyna Gallagher