PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 22, 2018
PRESENT:             Charles Piso, Ann Kuendig, Matt Corron, Patty Haskins, Dave Colton, Greg Martin
 
AGENDA
 
Agenda Modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan
 
Minutes Approval: Regular Meeting Minutes May 15, 2018
 
Public Present:                 Fire Department Personnel
 
Correspondence:
1.Efficiency Vermont
2.VLCT Annual Report
3.TRORC Municipal Roads and Aid Grants program
4.Long Trail Century Ride
 
Old Business:
1.VLCT Employment Resources - Dental Benefits
2.Line Striping
3.Complete Town Appointments
4.Sand shed update
5.Summer Buildings Projects
6.Yard sale and playground update
7.Loss control check list
8.Fire truck bid plan
9.Signs follow up
10.Rocks 113 Park Place
 
New Business:
1.Fire truck contract
2.Assistant town clerk position discussion
3.Discuss announcement - New Clerk Treasurer
4.Capitol Planning – Start process
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project
6.New Town Clerk/Treasurer Transition Salary Plan
 
Next Meeting Dates:  June 12 and June 26, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan. Charlie motioned to approve the minutes of the Regular Meeting held May 15, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Efficiency Vermont – They are offering free energy assessments. Matt will contact EV to do an updated assessment of the Town Hall.
2.VLCT Annual Report – 2017 report received and will be filed. 
3.TRORC Municipal Roads and Aid Grants program – Patty forwarded the information to George on May 14 and he has been working with Rita from TRORC. It appears the town is eligible for $5,100 in grant funds with a 25% match. The board will invite George to attend the next meeting to review the program so a decision can be made before the June 22, 2018 deadline.
4.Long Trail Century Ride – Kip Dalury contacted Patty requesting the use of the Town Green again as a first aid and water stop for this event on June 23, 2018. They will provide portable toilets which will be delivered the day before and removed a day or two after the event. Charlie motioned to approve the request; Matt seconded; motion carried.
 
Old Business:
1.VLCT Employment Resources - Dental Benefits: This topic has been tabled as the board would like to get input from George. The Board Secretary will invite George to the next meeting in June.
2.Line Striping – The board discussed various options. Charlie motioned to purchase a line striping wheel unit and paint not to exceed $200; Matt seconded; motion carried. Board members will do the line striping.
3.Complete Town Appointments – Charlie motioned to appoint Herb Kuendig to the Zoning Board of Adjustment; Matt seconded; motion carried.
4.Sand shed update - This topic has been tabled as the board needs input from George. The Board Secretary will invite George to the next meeting in June.
5.Summer Buildings Projects – Matt is reviewing the estimates and needs the breakout of the various projects that Peter put together. Charlie has asked Bill to provide a breakout of the projects as well so the board can determine a plan of action. Matt will contact Eric Lantiegne as the Energy Coordinator for input on the lighting in the Town Hall.
6.Yard sale and playground update - The Town-wide Yard Sale is scheduled for June 9, 2018. The board will try to work on some of the playground equipment items on the same date. Charlie has been in touch with Connie and she has some parts for the swings and is willing to help that day. Ann will call for pricing on rototiller rentals to use for the surface.
7.Loss control check list – The Board Secretary will include a request for George to get an estimate on the amount of sand needed for 2 inches deep for a 35 foot by 90 foot play area. This is the amount needed to bring the playground surface into compliance.
8.Fire truck bid plan – Dave, Greg and the board reviewed and discussed language in the draft bid cover letter that Patty prepared. Patty will make the changes and distribute for all to review again before sending it to Marylou Scofield, town attorney, to review. The goal is to have the letter reviewed and signed at the June 12th board meeting. Patty would then prepare and mail the bid packages to the four identified vendors by June 14, 2018. Bids will be due by 6:00 p.m. on July 10, 2018. The board will open bids at the July 10, 2018 meeting.
9.Signs follow up – Waiting for artwork proofs.
10.Rocks 113 Park Place – Charlie has been in contact with Casella. They expect to have the boulders in place by June 26, 2018. Charlie will plan to meet them at the site to be sure the boulders are moved to the correct locations.
 
New Business:
1.Fire truck contract – Ann contacted VLCT for guidance on items the board should address before purchasing the fire truck. Sarah Jarvis from VLCT legal department advised the Town  should have a contract with the Fire Department based on discussions to determine items such as who owns the vehicle, is the title in the town’s name or the fire department, how much will the insurance increase and who pays the insurance, how is interest on the loan paid, etc. Dave became upset saying this is unacceptable, threw his pager on the table and left  the meeting. Greg left the meeting as well. The discussion still needs to happen. Prior to the meeting Patty found on the Town Clerk List Serve group that other towns are also grappling with many of the same issues: how to handle funding for volunteer fire departments, are they separate entities, how to recruit members, etc.   
2.Assistant town clerk position discussion – The board discussed a plan to compensate the Assistant Town Clerk/Treasurer for additional duties she will perform after Patty’s retirement. It will be in the form of a bonus.
3.Discuss announcement - New Clerk Treasurer: Ann will draft a press release announcing the new clerk and Patty’s retirement. The press release will be distributed to local newspapers.
4.Capitol Planning – Start process: Tabled for a future meeting
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project – Charlie will contact Eric Furs to attend the next meeting to explain and clarify these changes and to address the temporary bridge schedule.
6.New Town Clerk/Treasurer Transition Salary Plan – The board mapped out a plan to increase the new Town Clerk/Treasurer’s salary incrementally until she reaches full salary in December 2018
 
Next Meeting Dates:  June 12 and June 26 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:47 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:  June 12, 2018                                Recorded by: Tyna Gallagher
 
Charles Piso
 
 Matt Corron                     
 
Ann Kuendig 

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 15, 2018
PRESENT:             Charles Piso, Ann Kuendig, Patty Haskins, Greg Martin, Caleb Hawley, Dave Colton
 
AGENDA
Agenda Modifications:  New Business #6 – Unlicensed dogs; New Business #7 – Annual Certification of Town Road Codes & Standards
 
Minutes Approval:          May 1, 2018 meeting
 
Public Present:      
 
Correspondence:

1. VLCT Employment Resources Benefits Trust  Dental benefits
2. VNH
3. VLCT  Community Development Group
4. Summer erosion control workshop
5. Town of Chittenden road reclassification

 
Old Business:

1. VHCB management plan
2. Leigh Kelly Dr
3. Playground work party details

 
New Business:

1. Vermont Farms Catering liquor licenses
2. VT Route 100 bridge
3. Visuals and preps for special town meeting
4. Date for supplemental meeting
5. Clerk/Treasurer Report

 
Adjournment:
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:07 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #6 – Unlicensed dogs; New Business #7 – Annual Certification of Town Road Codes & Standards. Charlie motioned to approve the minutes of the Regular Meeting held May 1, 2018; Ann seconded; minutes approved.
 
Correspondence

1. VLCT Employment Resources Benefits Trust - Dental benefits: Updated information on dental plans. The town does not currently offer this benefit. Table for discussion at the next meeting.
2. VNH – Visiting Nurse Hospice newsletter received. No action.
3. VLCT Community Development Group – Workshop on “Building A Sense of Place” in Killington on June 14. Information is being forwarded to the Planning Commission.
4. Summer erosion control workshop – There is one scheduled in Castleton on June 12. Information is being forwarded to George.
5. Town of Chittenden road reclassification – Warning for site inspection on May 26 of the road end at the Gallagher property. Charlie plans to attend.

Old Business:

1. VHCB management plan – Patty updated the document, the board reviewed and signed.
2. Leigh Kelly Dr – This complaint has been officially closed per the recommendation of town attorney Marylou Scofield.
3. Playground work party details – There are not enough projects and materials to warrant a work party on June 9.

 
New Business:

1. Vermont Farms Catering liquor licenses –  Patty gave a summary of the applications which includes 16 events scheduled between May 19 and November 4, 2018 at Riverside Farm; and 1 event at the Amee Farm July 13-14, 2018. All events will end by 10:00 p.m. curfew. Charlie motioned to approve all 17 applications; Ann seconded; motion carried.
2. VT Route 100 bridge – Carolyn Carson is the engineer of record for this project. Charlie has invited Carolyn to attend a Select Board meeting to address many unanswered questions. She has not responded yet. The temporary bridge may be put in place this fall with construction of the new bridge to begin in March 2019.
3. Visuals and preps for special town meeting – Board members met at the Town Hall at 5:00 p.m. to set up for the Town Meeting on May 16. Members of the PVF&R are present to question what information the Select Board will be sharing. The board will be reviewing the information that was included in the mailing and will prepare a Budget Summary chart to help explain how each article affects the budget. Dave asked the status of the bid letter to accompany the specs. The letter has not been drafted yet however the bid specification document is ready. The board will address this at the supplemental meeting.
4. Date for supplemental meeting – An extra May meeting has been scheduled for May 22 so the board may address the many topics that were tabled due to the additional work the re-vote required.
5. Clerk/Treasurer Report – Patty reviewed the budget with the board; all financials are in order.
6. Unlicensed dogs – Notification will go out to owners of unlicensed dogs after May 30 to license them or they will be fined $250. Currently there are 9 unlicensed dogs and Doug Mianulli is in the process of notifying the owners.
7. Annual Certification of Town Road Codes & Standards – This is required annually. The town did adopt the “Town Road Codes & Standards” as set forth by the state in 2013 and the town maintains an inventory of all roads with the assistance of TRORC. Charlie motioned to accept the certification; Ann seconded; motion carried.

 
Next Meeting Date:  Regular Meeting scheduled for May 22, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:08 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: May 22, 2018                                              Recorded by: Tyna Gallagher
 
Charles Piso                     
 
Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 1, 2018
PRESENT:        Charles Piso, Ann Kuendig, Matt Corron, Patty Haskins, George Deblon, Herb Kuendig, Marsha Hopkins, Keith Hopkins
 
AGENDA
 
Agenda Modifications: Correspondence #3 remove Marsha Hopkins and see New Business # 3; Correspondence #3 – Bicycle/Pedestrian Grant; Correspondence #4 – Vermont Statewide Bell Ringing;  Old Business #6 – Shelter Manager for church in LEOP; Old Business #7 – Mailing; New Business #6 – Bid Opening – Town Sand Shed Reconstruction. Add Minutes approval of Special Meeting April 19, 2018.
 
Minutes Approval: Regular Meeting Minutes April 17, 2018 and Special Meeting Minutes April 19, 2018.
 
Public Present:                 George Deblon, Marsha Hopkins
 
Correspondence:
1.VLCT Forum for Municipal Officials
2.Connecticut River Conservancy
3.Bicycle/Pedestrian Grant
4.Vermont Statewide Bell Ringing
 
Old Business:
1.Line striping
2.Loss Control Checklist update
3.VHCB Management Plan
4.Complete Town Appointments
5.Health Officer Report
6.Shelter Manager for church in LEOP
7.Mailing
 
New Business:
1.Summer Buildings Projects
2.Capital Planning Document Review
3.Property/Upper Michigan Road plowing issues
4.Possible Executive Session
5.Clerk/ Treasurer Report
6.Bid Opening – Town Sand Shed Reconstruction
 
Next Meeting Date:  May 15, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #3 remove Marsha Hopkins and see New Business # 3; Correspondence #3 – Bicycle/Pedestrian Grant; Correspondence #4 – Vermont Statewide Bell Ringing;  Old Business #6 – Shelter Manager for church in LEOP; Old Business #7 – Mailing; New Business #6 – Bid Opening – Town Sand Shed Reconstruction. Add Minutes approval of Special Meeting April 19, 2018. Charlie motioned to approve the minutes of the Regular Meeting held April 17, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 19, 2018; Ann seconded; minutes approved.
 
Correspondence
1.VLCT Forum for Municipal Officials – Event will be June 14th in Killington. Some board members are interested.
2.Connecticut River Conservancy – Donation solicitation. No action.
3.Bicycle/Pedestrian Grant – The information will be forwarded to the Planning Commission.
4.Vermont Statewide Bell Ringing – Event will be July 20th at 4:00 p.m. Participants will ring bells in their towns for 4 minutes to recognize the four freedoms (speech, religion, want and fear). The information will be forwarded to the Library.
 
Old Business:
1.Line striping – Charlie asked Joyce & Roger Stevens to let him know when they plan to re-stripe their parking lot so the town can do at the same time. Charlie will also check with Peter Borden. Tickle later in June.
2.Loss Control Checklist update – Charlie will talk to George about tilling the surface so it can be measured and determine the amount of new sand that will be required. Charlie, Ann and Patty will do a walkthrough of the playground next week.  Other items to address and need help with are installing a split rail fence, replacing and/or tightening bolts, install the new sign and fix the slide. Patty will create a flyer for a playground work party and the town wide yard sale on the same day.
3.VHCB Management Plan – Charlie motioned to approve the plan with changes; Matt seconded; motion carried. Patty will have the updated final document ready for the board to sign at the next meeting.
4.Complete Town Appointments – Ann will ask Herb if he is willing to fulfill the Zoning Board of Adjustment vacancy.
5.Health Officer Report – Charlie reports that 6 vehicles have been removed from the property at 4 Leigh Kelly Drive. Charlie made a motion that he would contact MaryLou Scofield and direct her to take further action if warranted on behalf of the board; Matt seconded; motion carried.
6.Shelter Manager for church in LEOP – Charlie will ask Bruce Shaw if the town can list him as the shelter manager at the church.
7.Mailing – The draft mailing for Reconsideration of Fire Truck Funding document was thoroughly reviewed and revised. Patty will make the updates and present to the board for a final review before mailing. The goal is to mail by the end of this week or early the following week. Ann will ask Library is they have a projector that works with a laptop for visuals.
 
New Business:
1.Summer Buildings Projects – Tabled to a future meeting.
2.Capital Planning Document Review – Tabled to a future meeting
3.Property/Upper Michigan Road plowing issues – Marsha expressed her concerns and her neighbor’s concerns (Sandy Robinson) about damage to their properties from the winter plowing. She feels the road is plowed too wide therefore people are driving it faster. The plowing has ripped up her lawn and diminished the size of her property. They can’t fit their vehicles in the driveway because the vehicle sticks out into the road due to the width of plowed surface. Marsha can fix their property however she doesn’t want it ripped up again. Sandy needs someone to fix hers as she is not able to do it herself. Overall Marsha felt the plowing this year was very invasive. Marsha also has concerns with the water run-off caused by the high crown in the road. It allows more water to run across her property and at a faster speed thus causing more erosion. She feels like her house is sinking because the road is so high and you have to drive down into the driveway. She also believes the storm drains use to be level with the road and now the drains are much lower. Some of the board members will make a site visit to assess the situation.
4.Possible Executive Session – Letters will be sent to the applicants to let them know the status of the position.
5.Clerk/ Treasurer Report – Patty does not have anything to report. Financials will be presented at the next meeting.
6.Bid Opening – Town Sand Shed Reconstruction: McKernon submitted a bid of $205,000; Wright Construction submitted a bid of $209, 210; and Avery Smith submitted a bid of $179,135. Charlie will do a walkthrough with George and Herb next week to review the bids and make sure the specs were met. They will also follow up with some other contractors that may decide to bid on the project.
 
Next Meeting Date:  Regular Meeting scheduled for May 15, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:   May 15, 2018                                                                              Recorded by: Tyna Gallagher
 
Charles Piso

 Matt Corron                     
 
Ann Kuendig