PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: December 18, 2018
PRESENT: Charles Piso, Matt Corron, Trish Fryer, Betty Warner, Amanda Barrett, Erica Hurd, Cynthia Bryant
AGENDA
Agenda Modifications: Correspondence 3 & 4; Old Business 4, 5 & 6; New Business 3
Minutes Approval: Regular Meeting Minutes December 4, 2018; Special Budget Meetings December 11 and 13
Public Present: Library Board of Trustees
Correspondence:
1. Robinson Integrated Resource Project
2. VLCT Breakdown of Cost by Department
3. HELP Organization
4. VLCT News – December 2018
Old Business:
1.ROW with AOT-update
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18
3.Quin Town Senior Center 2018 Budget Disbursement
4.Fire Truck Update
5.Letter request: Road Commissioner
6.HRA (Health Reimbursement Account) status
New Business:
1. Library –Budget Presentation
2. Treasurer-November financials
3. Citizen’s Concern re: dogs
Next Meeting Dates: December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:16 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #3 – HELP Organization; Correspondence #4 – VLCT News December 2018; Old Business # 4 – Fire Truck Update; Old Business #5 – Letter request: Road Commissioner; Old Business #6 – HRA (Health Reimbursement Account) status; and New Business #3 – Citizen’s Concern re: dogs. Charlie motioned to approve the minutes of the Regular Meeting held December 4, 2018; Charlie seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 11, 2018; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 13, 2018; Matt seconded; minutes approved.
Correspondence
1. Robinson Integrated Resource Project – Final Decision Notice for Alternative B plan. Information is on file in the town office. No action.
2. VLCT Breakdown of Cost by Department – PACIF provided a breakout of insurance costs by department for informational purposes. No action.
3. HELP Organization – requesting a presence on the town website. They provide assistance to break the substance abuse cycle. Trish will ask Sarah about what the town does with this type of request.
4. VLCT News – December 2018 issue received. No action.
Old Business:
1.ROW with AOT-update: Charlie has not received a response from the project engineer. Tabled.
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18 – Charlie motioned to sign the contract to conduct the work and approve the $1,000 deposit; Matt seconded; motion carried.
3.Quin Town Senior Center 2018 Budget Disbursement – They questioned the amount received as it was less than what they requested. It appears the figure was entered incorrectly for the proposed budget. The board cannot approve additional funds. QuinTown’s 2019 request will be taken into consideration when the board reviews the General Fund.
4.Fire Truck Update – The chassis has arrived at V-Tech and Trish expects to receive an invoice for $96,000 tomorrow. The fire department will put in $60,000 with the loan covering the balance of $36,000. Charlie motioned to authorize Trish to handle the funds for this transaction as appropriate; Matt seconded; motion carried.
5.Letter request: Road Commissioner – The board is requesting George to write a letter to Katy Stiles and Kevin Lasko explaining the town catch basins are working properly; and to provide his assessment about the crown of the road and if there are any solutions. Trish will contact George to write the letter.
6.HRA (Health Reimbursement Account) status – The current HRA will be terminated when the town switches from BCBSVT to MVP. Any leftover funds will be reimbursed to the town in May and added to the new HRA that has to be established with MVP. Due to the delay in BCBSVT’s reimbursement policy it is possible there may be a shortage of funds for Trish and/or George to draw from. The board would like to wait on determining a solution until this situation occurs.
New Business:
1. Library –Budget Presentation: The Board of Trustees reviewed the history of the library, accomplishments for the past year including additional programming and services that expanded the number of hours the library was open for the community to enjoy. The Library is currently operated on a volunteer basis with only 5 hours of scheduled hours for community members to access the resources. The Trustees would like to focus their time on strategic planning to continue the expansion of programs and services thus they are recommending a part-time paid library director. The director can expand offerings and keep the library vital as a community center for the town. Attendance to events outside the regular operating hours has been significant which indicates there is a need for programs in the region for all types of patrons to experience. The Select Board thanked the trustees for all their hard work this past year and for putting together their well thought out budget proposal. The Select Board supports their proposed budget.
2. Treasurer-November financials: Trish went through the fund accounts with the board and all are in order. No action needed.
3. Citizen’s Concern re: dogs – A resident called the town office to complain about a neighbor’s dogs that are terrorizing her animals. Trish told the caller a written complaint may be needed and she will confirm this with the Select Board. The board does need the complaint in writing. Trish will contact the person and request the complaint to be submitted in writing.
Next Meeting Dates: December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.
Approved Date: January 8, 2019 Recorded by: Tyna Gallagher
Charlie Piso
Matt Corron
DATE: December 18, 2018
PRESENT: Charles Piso, Matt Corron, Trish Fryer, Betty Warner, Amanda Barrett, Erica Hurd, Cynthia Bryant
AGENDA
Agenda Modifications: Correspondence 3 & 4; Old Business 4, 5 & 6; New Business 3
Minutes Approval: Regular Meeting Minutes December 4, 2018; Special Budget Meetings December 11 and 13
Public Present: Library Board of Trustees
Correspondence:
1. Robinson Integrated Resource Project
2. VLCT Breakdown of Cost by Department
3. HELP Organization
4. VLCT News – December 2018
Old Business:
1.ROW with AOT-update
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18
3.Quin Town Senior Center 2018 Budget Disbursement
4.Fire Truck Update
5.Letter request: Road Commissioner
6.HRA (Health Reimbursement Account) status
New Business:
1. Library –Budget Presentation
2. Treasurer-November financials
3. Citizen’s Concern re: dogs
Next Meeting Dates: December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:16 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #3 – HELP Organization; Correspondence #4 – VLCT News December 2018; Old Business # 4 – Fire Truck Update; Old Business #5 – Letter request: Road Commissioner; Old Business #6 – HRA (Health Reimbursement Account) status; and New Business #3 – Citizen’s Concern re: dogs. Charlie motioned to approve the minutes of the Regular Meeting held December 4, 2018; Charlie seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 11, 2018; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 13, 2018; Matt seconded; minutes approved.
Correspondence
1. Robinson Integrated Resource Project – Final Decision Notice for Alternative B plan. Information is on file in the town office. No action.
2. VLCT Breakdown of Cost by Department – PACIF provided a breakout of insurance costs by department for informational purposes. No action.
3. HELP Organization – requesting a presence on the town website. They provide assistance to break the substance abuse cycle. Trish will ask Sarah about what the town does with this type of request.
4. VLCT News – December 2018 issue received. No action.
Old Business:
1.ROW with AOT-update: Charlie has not received a response from the project engineer. Tabled.
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18 – Charlie motioned to sign the contract to conduct the work and approve the $1,000 deposit; Matt seconded; motion carried.
3.Quin Town Senior Center 2018 Budget Disbursement – They questioned the amount received as it was less than what they requested. It appears the figure was entered incorrectly for the proposed budget. The board cannot approve additional funds. QuinTown’s 2019 request will be taken into consideration when the board reviews the General Fund.
4.Fire Truck Update – The chassis has arrived at V-Tech and Trish expects to receive an invoice for $96,000 tomorrow. The fire department will put in $60,000 with the loan covering the balance of $36,000. Charlie motioned to authorize Trish to handle the funds for this transaction as appropriate; Matt seconded; motion carried.
5.Letter request: Road Commissioner – The board is requesting George to write a letter to Katy Stiles and Kevin Lasko explaining the town catch basins are working properly; and to provide his assessment about the crown of the road and if there are any solutions. Trish will contact George to write the letter.
6.HRA (Health Reimbursement Account) status – The current HRA will be terminated when the town switches from BCBSVT to MVP. Any leftover funds will be reimbursed to the town in May and added to the new HRA that has to be established with MVP. Due to the delay in BCBSVT’s reimbursement policy it is possible there may be a shortage of funds for Trish and/or George to draw from. The board would like to wait on determining a solution until this situation occurs.
New Business:
1. Library –Budget Presentation: The Board of Trustees reviewed the history of the library, accomplishments for the past year including additional programming and services that expanded the number of hours the library was open for the community to enjoy. The Library is currently operated on a volunteer basis with only 5 hours of scheduled hours for community members to access the resources. The Trustees would like to focus their time on strategic planning to continue the expansion of programs and services thus they are recommending a part-time paid library director. The director can expand offerings and keep the library vital as a community center for the town. Attendance to events outside the regular operating hours has been significant which indicates there is a need for programs in the region for all types of patrons to experience. The Select Board thanked the trustees for all their hard work this past year and for putting together their well thought out budget proposal. The Select Board supports their proposed budget.
2. Treasurer-November financials: Trish went through the fund accounts with the board and all are in order. No action needed.
3. Citizen’s Concern re: dogs – A resident called the town office to complain about a neighbor’s dogs that are terrorizing her animals. Trish told the caller a written complaint may be needed and she will confirm this with the Select Board. The board does need the complaint in writing. Trish will contact the person and request the complaint to be submitted in writing.
Next Meeting Dates: December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.
Approved Date: January 8, 2019 Recorded by: Tyna Gallagher
Charlie Piso
Matt Corron
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