​Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 26, 2018
Present:  Charlie Piso, Ann Kuendig, Tricia Fryer
 
Agenda Budget Discussion
 
Agenda Modifications
                None
                               
Minutes Approval: 
                None
 
Public Present:    
                None
                                                                 
Correspondence:
                 None
 
Old Business:
1. 2019 Budget
 
New Business:
None       
 
 
Meeting Opened
                Charlie motioned to open the meeting at 10:15am; Ann seconded; meeting opened.
 
New Business:
The Board continued to review the proposed General Fund budget.  We completed discussion on Lister and Auditor salaries.  We noted the VT minimum wage increase to $11.50 on 1/1/19 and discussed what positions it will effect.  Also noted the IRS mileage rate will increase to $.58 on 1/1/19.  We made some adjustments to the utility line items as the final bills have been paid for 2018.
 
 
Next Meeting Date:  January 2, 2019
 
Adjournment: Charlie motioned to adjourn the meeting at 11:55am; Ann seconded; meeting adjourned.
 
                                                                                                                                Recorded by: Tricia Fryer
 
 
Approved Date:   January 8, 2019
 
Charlie Piso
 
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 18, 2018
PRESENT:             Charles Piso, Matt Corron, Trish Fryer, Betty Warner, Amanda Barrett, Erica Hurd, Cynthia Bryant
 
AGENDA
Agenda Modifications: Correspondence 3 & 4; Old Business 4, 5 & 6; New Business 3
Minutes Approval: Regular Meeting Minutes December 4, 2018; Special Budget Meetings December 11 and 13
Public Present:                 Library Board of Trustees
 
Correspondence:
1.       Robinson Integrated Resource Project
2.       VLCT Breakdown of Cost by Department
3.       HELP Organization
4.       VLCT News – December 2018
 
Old Business:
1.ROW with AOT-update
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18
3.Quin Town Senior Center 2018 Budget Disbursement
4.Fire Truck Update
5.Letter request: Road Commissioner
6.HRA (Health Reimbursement Account) status
 
New Business:
1.       Library –Budget Presentation
2.       Treasurer-November financials
3.       Citizen’s Concern re: dogs
 
Next Meeting Dates:     December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:16 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #3 – HELP Organization; Correspondence #4 – VLCT News December 2018; Old Business # 4 – Fire Truck Update; Old Business #5 – Letter request: Road Commissioner; Old Business #6 – HRA (Health Reimbursement Account) status; and New Business #3 – Citizen’s Concern re: dogs. Charlie motioned to approve the minutes of the Regular Meeting held December 4, 2018; Charlie seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 11, 2018; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 13, 2018; Matt seconded; minutes approved.
 
Correspondence
1.       Robinson Integrated Resource Project – Final Decision Notice for Alternative B plan. Information is on file in the town office. No action.
2.       VLCT Breakdown of Cost by Department – PACIF provided a breakout of insurance costs by department for informational purposes. No action.
3.       HELP Organization – requesting a presence on the town website. They provide assistance to break the substance abuse cycle. Trish will ask Sarah about what the town does with this type of request.
4.       VLCT News – December 2018 issue received. No action.
 
Old Business:
1.ROW with AOT-update: Charlie has not received a response from the project engineer. Tabled.
2.Criterium Lalancette Engineers is scheduled to perform a Load Test and Structural Analysis of the Town Hall on 12/20/18 – Charlie motioned to sign the contract to conduct the work and approve the $1,000 deposit; Matt seconded; motion carried.
3.Quin Town Senior Center 2018 Budget Disbursement – They questioned the amount received as it was less than what they requested. It appears the figure was entered incorrectly for the proposed budget. The board cannot approve additional funds. QuinTown’s 2019 request will be taken into consideration when the board reviews the General Fund.
4.Fire Truck Update – The chassis has arrived at V-Tech and Trish expects to receive an invoice for $96,000 tomorrow. The fire department will put in $60,000 with the loan covering the balance of $36,000. Charlie motioned to authorize Trish to handle the funds for this transaction as appropriate; Matt seconded; motion carried.
5.Letter request: Road Commissioner – The board is requesting George to write a letter to Katy Stiles and Kevin Lasko explaining the town catch basins are working properly; and to provide his assessment about the crown of the road and if there are any solutions. Trish will contact George to write the letter.
6.HRA (Health Reimbursement Account) status – The current HRA will be terminated when the town switches from BCBSVT to MVP. Any leftover funds will be reimbursed to the town in May and added to the new HRA that has to be established with MVP. Due to the delay in BCBSVT’s reimbursement policy it is possible there may be a shortage of funds for Trish and/or George to draw from. The board would like to wait on determining a solution until this situation occurs.
 
New Business:
1.       Library –Budget Presentation: The Board of Trustees reviewed the history of the library, accomplishments for the past year including additional programming and services that expanded the number of hours the library was open for the community to enjoy. The Library is currently operated on a volunteer basis with only 5 hours of scheduled hours for community members to access the resources. The Trustees would like to focus their time on strategic planning to continue the expansion of programs and services thus they are recommending a part-time paid library director. The director can expand offerings and keep the library vital as a community center for the town. Attendance to events outside the regular operating hours has been significant which indicates there is a need for programs in the region for all types of patrons to experience. The Select Board thanked the trustees for all their hard work this past year and for putting together their well thought out budget proposal. The Select Board supports their proposed budget.
2.       Treasurer-November financials: Trish went through the fund accounts with the board and all are in order. No action needed.
3.       Citizen’s Concern re: dogs – A resident called the town office to complain about a neighbor’s dogs that are terrorizing her animals. Trish told the caller a written complaint may be needed and she will confirm this with the Select Board. The board does need the complaint in writing. Trish will contact the person and request the complaint to be submitted in writing.

Next Meeting Dates:  December 26, 2018 Budget Meeting; January 2, 2019 Budget Meeting; and January 8, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:      January 8, 2019                                                                         Recorded by: Tyna Gallagher
  
Charlie Piso
  
Matt Corron

Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 13, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Tricia Fryer

Agenda: Budget Discussion

Agenda Modifications:  None
Minutes Approval:  None
Public Present:    None
Correspondence: None
Old Business: None
New Business:
1. 2019 Budget Preparation   

Meeting Opened
Charlie motioned to open the meeting at 9:16am; Ann seconded; meeting opened. 

New Business:
The Board reviewed the proposed General Fund budget.  The board went through each line item that was prepared by Trish.  Clarification was made regarding the undesignated fund line.  We reviewed the written requests that were received by organizations looking for donations and decided if they did not present a request or did not directly aid Pittsfield, we would not continue to fund. The utilities have gone up for each building so the budget was adjusted to represent that.  We discussed salaries, further discussion is needed on Lister salary and we are awaiting final time sheet submissions from Auditors to budget their salary.  

Next Meeting Date: December 18, 2018

Adjournment: Charlie motioned to adjourn the meeting at 10:35am; Ann seconded; meeting adjourned.

Recorded by: Tricia Fryer

Approved Date: December 18, 2018

s/Charlie Piso

s/Matt Corron

Pittsfield Select Board Special Meeting Minutes
 
DATE:  December 11, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Tricia Fryer

Agenda: Budget Discussion

Agenda Modifications: None
Minutes Approval: None
Public Present: None
Correspondence:None
Old Business: None
New Business:
1. 2019 Budget Preparation   

Meeting Opened
Charlie motioned to open the meeting at 10:00am; Matt seconded; meeting opened. 

New Business:
The Board reviewed the proposed Highway and Cemetery budgets.  Connie proposed a few slight changes including decreasing fuel and wage line items.  George included a supply increase for chloride well as an increase in the garage supply line item due to the need of a new air compressor.  The Board agreed on a 2.8% COLA increase for the Road Commissioner, Cemetery/Parks & Grounds Supervisor as well as the Clerk/Treasure and Assistant. We discussed increasing the Temporary Help under the Highway to $20.00 per hour.  

Next Meeting Date: December 13, 2018, 9:00am

Adjournment: Charlie motioned to adjourn the meeting at 11:30am; Ann seconded; meeting adjourned.

Approved Date:       December 18, 2018                                                                                Recorded by Tricia Fryer

s/Charlie Piso

s/Matt Corron

​DRAFT PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 4, 2018
PRESENT:             Charles Piso, Matt Corron,  Ann Kuendig, Trish Fryer, Betty Warner, Martha Beyersdorf, Sue Wuerthele, Amanda Barrett, Katy Stiles, Richard & Paula Garofalo, Michael Foster
 
AGENDA
Agenda Modifications: Correspondence 7 & 8; New Business 7, 8 & 9
Minutes Approval: Regular Meeting Minutes November 13, 2018
Public Present:                 Planning Commission, Listers, Richard Garofalo, Auditors, Katy Stiles, Michael Foster
 
Correspondence:
1.       VMCTA training to include in budget
2.       VT Rural Fire Protection Task Force-Budget Request
3.       Community Care Network, Rutland Mental Health-Budget Request
4.       VLCT-Training Opportunities
5.       AOT Mileage Certificate
6.       VLCT News
7.       Rutland County Budget 2019
8.       Central VT Council on Aging Annual Report
 
Old Business:
1.ROW with AOT-Final Draft of Meeting Minutes
2.Constables
3.Budget Schedule
4.Road Issue – Richard Garofalo
5.Criterium Lalancette Engineers Survey
6.LEMP
7.Town Hall Winterization
8.Update for 2019 State Exercise Emergency Plan
9.Katy Stiles & Kevin Lasko
 
New Business:
1.       Quin-Town Senior Center Budget Disbursement
2.       Richard Garofalo
3.       Planning Commission
4.       Listers
5.       VT Rural Fire Protection –Grant for Dry Hydrants
6.       Treasurer Report-October Financials
7.       Town Report cover
8.       Town Report printing quotes
9.       Auditor’s questions for Town Report
 
Next Meeting Dates:     December 18, 2018
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #7 – Rutland County Budget 2019; #8 – Central VT Council on Aging Annual Report; New Business #7 – Town Report Cover; New Business #8 – Town Report printing quotes; and New Business #9 – Auditor’s questions for Town Report. Matt motioned to approve the minutes of the Regular Meeting held November 13, 2018; Ann seconded; minutes approved.
 
Correspondence
1.       VMCTA training to include in budget – add to budget folder
2.       VT Rural Fire Protection Task Force-Budget Request – add to budget folder
3.       Community Care Network, Rutland Mental Health-Budget Request – add to budget folder
4.       VLCT-Training Opportunities – Listing of upcoming trainings to be reviewed
5.       AOT Mileage Certificate – Annual town mileage report from the state
6.       VLCT News – December issue received
7.       Rutland County Budget 2019 – Information for the budget
8.       Central VT Council on Aging Annual Report – Information for the budget
 
Old Business:
1.ROW with AOT-Final Draft of Meeting Minutes - Tabled
2.Constables – Doug Mianulli has verbally resigned from his position however a written and signed document is needed.
3.Budget Schedule – The Board will meet December 11 and 13 in the morning at the Town Office. Tentative times: 10 a.m. on 12/11 and 9:00 a.m. on 12/13
4.Road Issue – Richard Garofalo: Mr. Garofalo stated rocks and posts have been in place for 10 years. He added gravel to create a berm to re-direct rainwater. This past winter some of the rocks were pushed 7inches into property with one boulder knocked 15 feet down hill next to garage. He shared photos of displaced rocks, the wall as it should be and boulder next to his garage. He has not had issues with George plowing in the past and does not believe George was driving the day the damage occurred. Mr. Garofalo is asking they move the boulder up the hill as he cannot do it. He only asked George to move the one boulder. Ann has visited the site and Charlie will visit the site 12/5 so they can determine the next step.  
5.Criterium Lalancette Engineers Survey – Mike Foster present to answer any questions the board has about the survey. The biggest challenge is seeing all the structural aspects due to the wainscoting and foam insulation as these items cover framing connections and turnbuckles at the roof line. The Board would like to know if there are any immediate safety issues that should be addressed including load analysis of the main floor. Some of the foam insulation would need to be disassembled for better inspection and tracking of what is happening in the building. This will require a structural engineer and a contractor. Mike will find out if the structural engineer can fit this in his schedule. Charlie motioned to approve Criterium to have the engineer do the survey of what is needed and conduct a load analysis if available; Matt seconded; motion carried. Mike suggests the following items to address: electrical wiring in lower level needs to be fixed; some of the other old wiring should be replaced if the town does any re-modeling in the building; and fix the rotting siding, trim and soffits. None of the items are urgent.
6.LEMP – Charlie will meet with Herb Kuendig to review the Local Emergency Management Plan
7.Town Hall Winterization – Charlie and Matt will set-up the furnace warning light 12/5/18.
8.Update for 2019 State Exercise Emergency Plan – Pittsfield will participate and it will most likely involve confirming that shelters are open and functioning.
9.Katy Stiles & Kevin Lasko – Katy present to follow up on their letter with concerns about Upper Michigan Road: high crown in the road causing a steep drop-off into their parking lot and along the side of their building; and culvert to divert water is not working properly, they remove debris from grate/catch basin and all the water still does not go through culvert. Both Ann and Charlie have visited the site. AOT is supposed to address the intersection due to the run-off flowing across Route 100 before paving the highway. Short-term and long-term solutions need to be determined. The long-term requires AOT and Katy will need to participate in the planning. The Board will talk to George about a short-term solution and possible funding options.

New Business:
1.       Quin-Town Senior Center Budget Disbursement - Tabled
2.       Richard Garofalo – see Old Business #4
3.       Planning Commission – to attend a future meeting
4.       Listers – Betty Warner shared an overview of the listers responsibilities, changes implemented this past year, upcoming challenges and proposed budget. Good mapping is needed for re-assessment and they are getting information from companies to move into Phase II of this process. Assessment would be done in 2021 and most of the funding is in place for this. A description of what they are doing will be included in the Listers narrative.
5.       VT Rural Fire Protection – Grant for Dry Hydrants – forward to Dave Colton, Fire Chief
6.       Treasurer Report-October Financials – Reports will be reviewed at December 11 meeting
7.       Town Report cover - The Auditors would like to commission Colleen Wilcox to create a cover for the town report.  It would be an outline of the boundaries of Pittsfield with all the road names inside and would be a piece of art that could be displayed in the Town Offices.  Colleen would donate a large portion of her time to do this but asked for some remuneration.  We would like approval to pay Colleen $125.00 for her work. Ann motioned to commission Colleen to create the artwork for the town; Matt seconded; motion carried.
8.       Town Report printing quotes – Three quotes were received. The Auditors would like to use Spaulding Press as they local, easy to work with and conveniently located. Pricing was received for spiral and perfect bound. The Board would like perfect bound. Ann motioned to use Spaulding Press and produce perfect bound Town Reports; Matt seconded; motion carried.
9.       Auditor’s questions for Town Report – The Auditor’s would like departments to report what was budgeted, what was spent (actual), what is proposed budget, and if they have the previous year or two of actual expenses that would be informative. Each department should incorporate an addendum explaining proposed budget changes. Some departments will have items and others will not. The Select Board will include this change in their narrative. It is best if the information is provided in Excel. Sue will talk to Becky Donnet to pursue an Adobe product that would help facilitate the creation of the Town Report.
 
 
Next Meeting Dates:  December 18, 2018.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                ______________                                                                           Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron