​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 16, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer
 
AGENDA
Agenda Modifications: Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Minutes Approval: Regular Meeting Minutes October 2, 2018
Public Present:                
 
Correspondence:
1.TRORC Dues Notice
2.CBE Educational Grant Writing
3.VT Dept of Health
4.Elaine Sackrider
5.CT River Conservancy
6.VLCT Newsletter October 2018
 
Old Business:
1.Richard Lunna
2.Constable Resignation
3.Appointment Deputy Health Officer
4.Permit for Speed Feedback Sign
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA
2.Sign order increase number of no parking signs; may need to switch vendors
3.AOT Meeting
4.Clerk Treasurer Report September 2018
5.Update on Local Hazard Mitigation Plan (formerly LEOP)
6.Electric Vehicle (EV) Grant Opportunities
7.Discussion of Auditor Report
8.Regional Commerce Plan
9.Assistant Clerk Hiring Timeline
 
Next Meeting Dates:     To be determined due to Election
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #5 – CT River Conservancy; #6 – VLCT Newsletter October 2018; New Business #5 – Update on Local Hazard Mitigation Plan (formerly LEOP; #6 - Electric Vehicle (EV) grant opportunities; #7 - Discussion of Auditor Report; #8 - Regional Commerce Plan; and #9 - Assistant Clerk hiring timeline
 
Charlie motioned to approve the minutes of the Regular Meeting held October 2, 2018; Ann seconded; minutes approved.

Correspondence
1.TRORC Dues Notice – The dues for 2019 will be $814. The notice has been filed in the budgeting folder for Town Meeting consideration.
2.CBE Educational Grant Writing – Workshop information. Trish will forward copies to George and the Fire Department to review.
3.VT Dept of Health – The nomination for a Deputy Health Officer is due 10/31/18. Clairetta Corron has declined the nomination. Trish will send a letter to townspeople that may be interested in the position.
4.Elaine Sackrider – Elaine provided the Select Board with a letter giving permission to set-up a temporary speed feedback trailer along the shoulder of Route 100 adjacent to her property.
5.CT River Conservancy – Requesting funding from the town. The Select Board is not interested in pursuing.
6.VLCT Newsletter October 2018 – Monthly newsletter has been received at the town office.
 
Old Business:
1.Richard Lunna – Land Surveyor, provided maps to the town regarding land associated with easement property between the Fire Department, Swiss Farm Market and Tim Pins. Trish will keep on file.
2.Constable Resignation – The Town has not received a resignation from Doug Mianulli yet. Trish will provide a draft letter to help expedite the matter. Serving notice for unlicensed dogs is not part of Tim Hunt’s duties therefore the unlicensed dog(s) remains unresolved.
3.Appointment Deputy Health Officer – See Correspondence #3
4.Permit for Speed Feedback Sign – VT Department of Transportation requires a permit to utilize this type of sign. The Board signed the permit, there is no cost.
 
New Business:
1.Town Clerk/ Town Employee Health Insurance Renewals and HRA – Trish presented a comparison chart for Board review. She will share the information with George to get his feedback as they are the only town employees eligible for the insurance. The plans have virtually no differences and there is a savings by switching from BCBSVT to MVP. Matt motioned to switch to the MVP Healthcare Platinum Plan; Charlie seconded; the Board approves the MVP Platinum plan.
2.Sign order increase number of no parking signs; may need to switch vendors – Charlie recommends increasing the number of No Parking-Towing Zone signs to 6. He is not having much success working with the Corrections Department so the Board will have George order the signs through his vendor. The Open Space sign will be pursued at a later date.
3.AOT Meeting – District 3 is holding a meeting October 22 at 10 a.m. in the Mendon Office. It is in regards to the Route 100 bridge in Pittsfield. George and Charlie will be attending.
4.Clerk Treasurer Report September 2018 – The Board reviewed the reports.
5.Update on Local Hazard Mitigation Plan (formerly LEOP) – The LEOP is being replaced with a different format and the Vermont Emergency Management Department is requiring all town’s to convert their information into the new format. Charlie, Herb Kuendig and Trish will work on this project.
6.Electric Vehicle (EV) Grant Opportunities – The VT Highway Department has grant funds available for Electric Vehicle charging stations. The grant requires a 10% match. The Board will not pursue at this time.
7.Discussion of Auditor Report – The Board would like to know statutorily what “component unit” means in terms of reporting to the Town Treasurer. Charlie motioned to contact the MAC group at VLCT and if they do not know the answer, the board will authorize up to 4 hours of consultation with MaryLou Scofield to research the answer; Ann seconded; motion carried.
8.Regional Commerce Plan – Charlie attended Governor Phil Scott’s Meeting October 16 that emphasized the importance of developing Regional coalitions. The reason is coalitions are getting more funding. Scott proposes a “Route 100 Corridor” for connecting bike trails from Plymouth to Stowe. The Board would like to be proactive on this topic and Trish will invite the Planning Commission to the November 13 meeting to discuss.
9.Assistant Clerk Hiring Timeline – Trish presented a timeline for advertising and training for this position along with associated costs. Trish noted a few changes and the board approves going forward with the plan.
 
Next Meeting Dates:  Due to the election on November 6 the Select Board plans to meet November 13 and 27, 2018.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:10 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                ________________                                                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 2, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Tricia Fryer, Richard Lunna, Jeremy Rayner
AGENDA
 
Agenda Modifications: Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Minutes Approval: Regular Meeting Minutes September 25, 2018
 
Public Present:                 Richard Lunna, Jeremy Rayner
 
Correspondence:
1.Stage Coach Funding Request
2.Local Hazard Mitigation Plan grant opportunity
3.Marshal Alarm Service Contract
 
Old Business:
1.Fire truck financing update
2.Capital planning discussion
3.Furnace cleaning update
 
New Business:

1. Check scanner
2. Elevator inspection update
3. PACIF Insurance renewal
4. Sand Shed Grant
5. Richard Lunna
6. Jeremy Rayner

 
Next Meeting Dates:     October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #1 – Stage Coach Funding Request; #2 – Local Hazard Mitigation Plan grant opportunity; #3 – Marshal Alarm Service Contract; New Business #4 – Sand Shed Grant; #5 Richard Lunna; #6 – Jeremy Rayner
 
Charlie motioned to approve the minutes of the Regular Meeting held September 25, 2018; Matt seconded; minutes approved.
 
Correspondence
1.Stage Coach Funding Request – Annual request for funding. Tricia will add to the budgeting folder.
2.Local Hazard Mitigation Plan grant opportunity – Charlie and Herb will review the materials. Pittsfield’s plan expires 8/19/2020.
3.Marshal Alarm Service Contract – Annual service contract for testing alarm systems approved for renewal in November.

Old Business:
1.Fire truck financing update – Marylou Scofield, town attorney, reviewed the documents and provided a letter to go with the Mascoma Bank financing package. The board reviewed Marylou’s letter and Charlie signed the contract. Tricia will get the package out to Mascoma Bank tomorrow.
2.Capital planning discussion – The board had a preliminary discussion about capital planning and would like to review the auditor’s report once it is received before proceeding. Board members will review the most recent town report and discuss ideas at the next meeting.
3.Furnace cleaning update – Tricia has contacted CV Oil to have the Town Hall furnace serviced. The town has been added to list and CV Oil will get back to her with a date. Trish has asked to be added to CV Oil’s summer maintenance list for future cleanings.
 
New Business:

1. Check scanner – Mascoma Bank provided Trish with information on using a scanner for submitting checks to them versus mailing checks. Trish believes it would be helpful when there’s a large number of checks such as tax payments but the scanner is not essential. She would rather have funds allotted to upgrade Quickbooks.
2. Elevator inspection update – The inspection was due September 28, 2018 however the inspector is running a couple of weeks behind. They assured Trish this would not be an issue for the town.
3. PACIF Insurance renewal – Tricia submitted the questionnaire to the Board for review as it is due October 12, 2018. Trish updated information pertaining to the highway department with George. The Board approved the questionnaire for submittal.
4. Sand Shed Grant – Charles motioned to accept the sand shed grant; Matt seconded; motion carried.
5. Richard Lunna – He is a land surveyor and is working on locating the boundaries for Stockbridge. The board had approved waiving copying fees for Richard in exchange for sharing information pertaining to Pittsfield. He shared his findings with the board that included some very old boundary markers. Mr. Lunna will provide survey mylar and information with each town to record.
6. Jeremy Rayner – He wants to know what his duties are. The board asked him to check on the condition of the trees that were planted in the open space. He asked the Emerald Ash Borer as there are some towns aggressively dealing with this invasive species. Jeremy is willing to research this and will contact the County Forester for information.  

Next Meeting Dates:  October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:54 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: October 16, 2018                                                                  Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig
 
Matt Corron