PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 25, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Matt Corron, Rebecca Stewart, Marsha Hopkins, Sarah Gallagher
AGENDA
 
Agenda Modifications: Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing - Ongoing
 
Minutes Approval: Regular Meeting Minutes July 10, 2018 and September 13, 2018; Special Meeting Minutes July 23, 2018 and August 6, 2018
 
Public Present:                 Planning Commission, Eric Furs (expected but did not show)
 
Correspondence:

1. VCIL Thank you for 2018 appropriation
2. VT Buildings and General services, Awarding of salt contract
3. Green Up VT funding request
4. Rural Fire Protection Thank you for appropriation

Old Business:

1. Fire truck financing update
2. Loss Control report  PACIF
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200
4. Letter to potential candidates for Health Officers positions
5. Update on Fire House Parking pictures
6. Planning Commission re: speed signage on Route 100
7. Town Hall Chimney Update

New Business:

1. New ROW extension Rt. 100 Bridge project
2. Approve funds for trees blocking school buses
3. Approve Credit Card use for new Open flag at Town Office and motion lights
4. Town constables update (interim appointment?)
5. Basketball court lights
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot
7. Update on barrier graffiti  and plan for rectifying
8.  Auditors’ letter
9. Appoint New Health Officer
10. Action Item Listing, ongoing

 
Next Meeting Dates:     October 2, 2018 and October 16, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Public Present: David McKenzie is not attending tonight’s meeting; Old Business #2 – remove; #6 Planning Commission – speed signage on Route 100; #7 Town Hall Chimney Update; New Business #8 Auditors letter; #9 Appoint New Health Officer; #10 Action Item Listing – Ongoing.
 
Charlie motioned to approve the minutes of the Regular Meeting held September 13, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Regular Meeting held July 10, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held July 23, 2018; Ann seconded; minutes approved. Matt motioned to approve the minutes of the Special Meeting held August 6, 2018; Ann seconded; minutes approved.
 
Correspondence

1. VCIL Thank you for 2018 appropriation – Vermont Center for Independent Living thanking the town for providing monetary support.
2. VT Buildings and General services, Awarding of salt contract – Salt is available to the town for $75 per ton. The information will be forwarded to George.
3. Green Up VT funding request – Green Up day is scheduled for May 4, 2019 and they are requesting $50 in support from the town. This has been added to the budgeting folder.
4. Rural Fire Protection Thank you for appropriation – Letter received thanking the town for their support.

Old Business:

1. Fire truck financing update – Mascoma has made corrections to the financing documents. All documents have been forwarded to Marylou Scofield, town attorney, for review. 
2. Loss Control report  PACIF - removed from agenda
3. Approval of Credit Card for line striping supplies at Home Depot not to exceed $200 – Charlie motioned to have approval from the board to use the town credit card to purchase supplies for line striping; Ann seconded; motion carried.
4. Letter to potential candidates for Health Officers positions – A letter went out to various townspeople about the open Health Officers positions.
5. Update on Fire House Parking pictures – Charlie has spoken to towing companies in the area.
6. Planning Commission re: speed signage on Route 100 – Marsha researched flashing speed limit signs. There’s no funding for this type of sign unless you have law enforcement. The signs are $2,000-$2,500 each. Kevin Geno, Rutland County Sheriff’s Department is willing to set-up their portable speed monitoring sign for a week. The unit does record traffic data. The board would like Marsha to ask the sheriff about liability should the unit get damaged. Charlie motioned for the Planning Commission to pursue a location for the unit and secure written permission from the property owner; Ann seconded; motion carried. Marsha informed the board that the town’s reduced speed signs are out of date per Mr. Geno. It is the town’s responsibility to contact the state for updated signs.
7. Town Hall Chimney Update – Charlie, Ann and Herb Kuendig met with David MacKenzie, a mason, to inspect the chimney and foundation of the Town Hall. David found the both the chimney and foundation to be plumb. David estimates $1,005 to waterproof the chimney, install flashing between the chimney and the wall, fix broken bricks and re-point as needed. Chris Johnson, builder, looked at the Town Hall wall and he recommends hiring a structural engineer to assess the building. Chris estimates the engineer would cost $1,500 to $2,000. Charlie motioned to authorize up to $3,500 for chimney repairs and structural assessment; Ann seconded; motion carried. Charlie will contact the engineering firm and David MacKenzie.

New Business:

1. New ROW extension Rt. 100 Bridge project – Tabled as Eric Furs did not attend tonight’s meeting.
2. Approve funds for trees blocking school buses – Trees along the Green need to be trimmed because the school buses cannot get under them without driving on lawns. There is a dead maple on the Green as well. Trees, Inc. estimates $785 for trimming, $785 to take down the maple and $150 to remove it. Charlie motioned to use funds from the Betty Ray Fund and the highway miscellaneous fund; Matt seconded; motion carried. Charlie will notify George to go ahead with the work.
3. Approve Credit Card use for new Open flag at Town Office and motion lights – Charlie motioned to have approval from the board for Ann to use the town credit card to purchase the flag and two motion sensor lights not to exceed $150; Matt seconded; motion carried.
4. Town constables update (interim appointment?) – Some board members have heard through third parties that Doug Mianulli has resigned his position as Constable. Charlie motioned to send a letter requesting confirmation of Doug’s resignation; Matt seconded; motion carried.
5. Basketball court lights – Ann has reached out to Eric Lantiegne but she has not received any response. Ann will contact other electricians about the lights.
6. Approval of funds for towing vehicles parked illegally i.e. Fire House parking lot – Charlie made a  motion authorizing $450 for towing services; Ann seconded; motion carried.
7. Update on barrier graffiti and plan for rectifying – A complaint was filed with the State Police for the graffiti and the investigation is ongoing. A permanent solution for a barrier along the Fire House parking lot is being worked on by the Fire Department and Highway Department.
8. Auditors’ letter – Pittsfield Board of Auditors has sent out their annual memo for community services to submit their financial requests by December 13, 2018. The Select Board is continuing to pursue capital planning and will review the Town Plan Implementation Matrix at the  October 2, 2018.
9. Appoint New Health Officer - Rebecca Stewart has offered to fulfill the position. Ann motioned to nominate Rebecca Stewart for the position of Town Health Officer; Charlie seconded; motion carried. Charlie administered the oath. Matt will ask Clairetta Corron if she will consider withdrawing her resignation as Deputy Health Officer. Charlie will ask Sue Wuetherle to meet with Rebecca for the transition.
10. Action Item Listing, ongoing – The board would like to track Action Items from the meetings. The list will start with June 2018 and go forward. Charlie motioned to approve additional pay for the Board Secretary to set-up the document; Ann seconded; motion carried.

Next Meeting Dates:  October 2, 2018 and October 16, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:25 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:  October 2, 2018                                     Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig

Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 13, 2018
PRESENT:             Ann Kuendig, Charlie Piso, Trish Fryer, Greg Martin, Caleb Hawley, Bill Oren
 
AGENDA
 
Agenda Modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs
 
Minutes Approval: Regular Meeting Minutes June 26, 2018
 
Public Present:                 Bill Oren, Fire Dept. Personnel
 
Correspondence:

1. VLCT Annual Meeting procedures
2. Red Cross
3. VLCT Town Fair 2018
4. VT Community Leadership Summit
5. TRORC Annual Dues
6. VTrans temporary bridge project
7. State of VT Enhanced 911
8. New Service from AT&T

Old Business:

1. Fire truck financing
2. Parking at Fire Station
3. Sand shed update
4. Culvert update
5. Resignation Patty Haskins
6. Appointment, start date new Clerk Treasurer

New Business:

1. Health Officers Resignations and new appointment possibilities
2. Planning Commission
3. Budgeting update mtg schedule
4. Clerk Treasurer report and addendum items
5. Basketball court lights
6. Town Hall Chimney
7. ADA Signs

Next Meeting Dates:     September 25, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Public Present: Planning Commission, David McKenzie and Eric Furs are not attending tonight’s meeting; Correspondence #8 – New Service from AT&T; New Business #6 – Town Hall Chimney; New Business #7 – ADA Signs. Charlie motioned to approve the minutes of the Regular Meeting held June 26, 2018; Ann seconded; minutes approved.

Correspondence

1. VLCT Annual Meeting procedures – Held at Town Fair October 3 & 4. Charlie will be the delegate and Ann will be the alternate.
2. Red Cross – Letter received indicating services they provide to Pittsfield and requesting funding. File for budgeting sessions.
3. VLCT Town Fair 2018 – October 3 and 4 in South Burlington. Charlie, Ann, Trish and Sarah all plan to attend.
4. VT Community Leadership Summit – October 1 in Castleton. Sarah wants to attend as a member of the Planning Commission. Charlie motioned to approve Sarah attending the Summit; Ann seconded; motion carried.
5. TRORC Annual Dues – Thank you from TRORC for payment of annual dues.
6. VTrans temporary bridge project – Eric Furs and other VTrans personnel were unable to attend tonight’s meeting. Topic is tabled to the September 25 meeting.
7. State of VT Enhanced 911 – Charlie and Herb will review the information.
8. New Service from AT&T – The new service provides priority access to emergency personnel if they are AT&T subscribers. This information along with the “I am responding” system will be forwarded to the Fire Department.

Old Business:

1. Fire truck financing – Mascoma’s rate for the loan is 3.6%. Trish will have the loan paperwork ready for the September 25 meeting. She will also find out how pre-payment of loan funds affects the total amount due. A copy of the loan agreement needs to be reviewed by the town attorney. Mascoma Bank requires the Select Board to be co-signers on the loan. Charlie motioned to move forward on the loan process and to authorize him to sign on behalf of the Select Board; Ann seconded; motion carried. The Fire Department is collecting donations for additional items to outfit the new truck. They are doing a mailing, posting the donation letter and will contact local newspapers to spread the word. A property owner that overpaid on their taxes would like to donate the overpayment to the Fire Department fundraiser. Charlie made a motion to donate the overpayment of taxes to the Fire Department’s fundraiser; Ann seconded; motion carried.
2. Parking at Fire Station – Bill Oren is present to discuss this topic. Jersey barriers were put in place due to the number of vehicles that continue to park in the Fire Station lot. The new signs are due to arrive by the end of September. The biggest issue is enforcement and the Select Board will look into options to present at Town Meeting. Bill will look into a possible vendor for new barriers to use and he has also contacted VTrans about flashing speed signs to get traffic to slow down through town.
3. Sand shed update – The town received an award letter dated September 5 from Joel Perrigo of VTrans for the reconstruction of the town’s sand shed in the amount of $281,000. These are federal funds that reimburse the town for qualified expenditures. The town is responsible for 20% of the cost. Charlie motioned to approve the Project Commitment Form; Ann seconded; motion carried. Once VTrans receives this form they will put together the Grant Agreement.
4. Culvert update – The Liberty Hill culvert project is going out to bid. The Tweed River culvert project is complete and the cost was much higher than original planned. Some of the additional cost was due to the price increase of sand.
5. Resignation Patty Haskins – Patty tendered her resignation as Town Clerk & Town Treasurer effective September 16, 2018. The town also received a Thank You note from Patty for the farewell recognition and bench.
6. Appointment, start date new Clerk Treasurer – Tricia L. Fryer was sworn in as the Town Clerk & Town Treasurer at 7:45 p.m. with an effective date of September 16, 2018.

New Business:

1. Health Officers Resignations and new appointment possibilities – Clairetta Corron tendered her resignation effective immediately due to personal reasons. Sue Wuerthele has submitted her resignation effective September 30, 2018. The Select Board has a list of possible appointees and Trish will send a letter inviting them to consider taking one of the open positions.
2. Planning Commission – Tabled to the September 25 meeting.
3. Budgeting update meeting schedule – The Select Board plans to begin the budgeting process early November. The Board would like to get more townspeople involved, possibly post flyers around town seeking input.
4. Clerk Treasurer report and addendum items – Reviewed July and August financials. Reviewed pre-buy history for fuel oil and propane; the board approved 550 gallons of propane for the highway building, 1400 gallons of propane for the Town Office and 450 gallons of #2 Fuel Oil for the Town Hall. Trish has set-up on-line banking with Mascoma Bank. Independent Contractor documentation paperwork for Randy Andrews submitted to the board for approval. Trish is fine with shoveling small amounts of snowfall however would like someone to handle the large snowfalls. Jeff Bradley submitted his contract to conduct the town audit; the board signed it. Trish updated the board on funds available for Patty Haskins to consult if needed. The board has authorized Trish to decide what she needs for additional training and consulting. Trish asked the status of pursuing projects that fall under Approved Article 13; Charlie and Ann will address the building issues and projects as Matt is not available at this time to pursue.
5. Basketball court lights – Currently the lights are not working and some folks would like to play in the evening. This will need to be investigated further.
6. Town Hall Chimney – The chimney is pulling away from the building. One contractor checked it and believes the building is the issue as the chimney is plumb. Possibly strap the chimney to get through the winter. May need a new furnace; Greg Martin will look into it. Charlie motioned to get contractors in to look into the chimney situation; Ann seconded; motion carried. Charlie or Ann will call around as Matt is not available right now to pursue this issue.
7. ADA Signs – Trish is updating the bathroom signs to be in compliance with ADA. The new signs simply have “Restroom” printed on them and the word is also in Braille. The signs will be posted lower as well to be in compliance. Charlie motioned to authorize Trish to use the town credit card to purchase the new signs; Ann seconded; motion carried.

Next Meeting Dates:  September 25, 2018
 
Adjournment:  Charlie motioned to adjourn the meeting at 9:05 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:              September 25, 2018                                                    Recorded by: Tyna Gallagher
 
Charlie Piso
 
Ann Kuendig