​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES
 
 
“To listen to a recording of the meeting please click here: https://bit.ly/3sSfWcS
 
DATE:  December 28, 2021
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Fryer
 
AGENDA MODIFICATIONS:  Town Office Building – electrician bid on lighting NB2
 
APPROVAL OF MINUTES:  December 21, 2021 Special Budget Meeting Minutes
 
OLD BUSINESS:

1. Budget Revenue and Expenditures - finalize
2. Capital Improvement - proposals
3. Town Warning for March 1 Town Meeting – draft Articles

 
NEW BUSINESS:

1. Town Office Building – public access
2. Town Office Building – electrician bid on lighting

 
NEXT SPECIAL BUDGET MEETING: TBA
NEXT REGULAR MEETING:  Thursday, January 6, 2022
 
ADJOURN
 
Ann called the meeting to order at 5:16pm.  AJ seconded. All in favor.  Ann presented an Agenda Modification (see above).  Seconded by AJ.  All in favor.  AJ moved to approve the Minutes of the December 21, 2021 Special Budget Meeting Minutes.  Ann seconded. All in favor.   
 
OLD BUSINESS:

1. Budget Revenue and Expenditures – finalize.  
   1. 6-month budget – Trish discussed the General Fund’s Undesignated Funds and noted that adding them as revenue is misleading as they are fund carried over from the previous year and not income from 2021.  Adding them in as a credit at the end of the budget provides a more accurate number for the budget.  She said she did the same with Highway and Cemetery.
   2. 12-month budget.  General Fund: The Rutland County Taxfigure has been added.  Trish reviewed the Contributions with the Board to make sure she had the latest figures.  There was discussion as to whether to fund the NeighborWorks of Western Vermont and The Preservation Trustas neither one has sent in a funding request or 

Pittsfield Select Board Special Budget Meeting Minutes                                         page 2
December 28, 2021
 
annual report. As the total allotted for Budget Disbursements had not been reached, the Board decided to fund both items.  Ann asked about adding money to the Contingency Fund.  Trish said that when FEMA/State money is received and the loan paid off, any surplus money could be added then, hopefully by May so that the loan will not have to be rewritten.  Trish questioned her figure for Tech Support/Softwareas she had two different totals.  The line items that made up the total were reviewed and a total of $5,200 was agreed to by everyone.  This would cover all the computers in the office.  Trish said the Undesignated Balancesare incomplete, but it looks like all the funds will be as expected.  The Articleswere reviewed to discuss where the money being requested would come from in the budget.  Line items were created as needed.  The Board discussed and opted to remove the following Articles from the draft of the Warning: deposit a surplus of $3,800 into a reserve fund for Library Capital Improvements, deposit $4,500 into the PVF&R Equipment Reserve Fund, and deposit $2,700 into the Reappraisal Reserve Fund.  Cemetery Fund: The Board felt that there was enough money to self-fund the next few years, so there will not be any contribution from the General Fund.      Highway Fund: The Article for depositing a surplus of $67,000 into the reserve fund for Highway Equipment was removed. The Board also looked at lowering the tax rate and felt positive about this.

1. Capital Improvement – proposals
2. Town Warning for March 1 Town Meeting – draft Articles.  The positions up for re-election were reviewed and corrections made as needed. There are eleven elected positions this year.

 
NEW BUSINESS:

1. Town Office Building – public access.  Trish said that she has been doing appointments all along and doesn’t feel there is a need right now to have the door locked.  AJ moved to give the Town Clerk the authority to do an appointment only policy when she feels it is necessary.  Joyce seconded.  All in favor.  Regarding dog licensing, Joyce suggested obtained emails and sending a notice at the beginning of the year stating that licenses are available from January 1stto April 1.
2. Town Office Building – electrician bid on lighting. Ann said that she has a neighbor who is a licensed electrician and explained to him about the lights in the Office and Library that are on a timer, and could they be changed?  Joyce added that she spoke with Eric, and he indicated that the State has some requirements regarding motion activated lighting.  The initial request had been to remove the motion activation so that the lights remained on.  Ann said that she also had him look at the lights over the basketball court and found the wiring had disappeared.  George will be asked if he knows anything about this.  Joyce inquired about solar lighting at the court and at both doors on the Town Office Building.  Ann said the estimate for the work could be up to $1,000 and take about a day to complete.  The money could come from the Recreation Fund and the Town Office Building 

 
Pittsfield Select Board Special Budget Meeting Minutes                                         page 3
December 28, 2021
 
Fund.  A flood light on a timer on the back of Town Hall was also suggested.  AJ moved to authorize the electrician to do the work up to $1,000.  Joyce seconded.  All in favor.
 
OTHER BUSINESS:

1. Town Office Building – burner repair.  Trish said that the burner has been repaired and the cost is expected to be around $4,000.  She wasn’t sure if the warranty was still in effect and would check.  She said she would look and see where the money could come from.  The Board questioned whether to add $4,000 to the Town Office Reserve Fund in the 12-month budget.  This will be addressed at another time.

 
NEXT SPECIAL BUDGET MEETING: TBA
NEXT REGULAR MEETING:  Thursday, January 6, 2022 at 6:00pm in the Town Hall.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:00pm.  AJ seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: January 20, 2022
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES
DRAFT
 
“To listen to a recording of the meeting please click here:  https://bit.ly/32Bsp9u
 
DATE:  December 21, 2021
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Fryer
 
AGENDA MODIFICATIONS:  none
 
APPROVAL OF MINUTES:  December 7, 2021 Special Budget Meeting Minutes
 
OLD BUSINESS:

1. Budget Expenditures
2. Capital Improvement Proposals
3. Treasurer-fund proposal

 
NEW BUSINESS:

1. 6-month budget handout

 
NEXT SPECIAL BUDGET MEETING: Tuesday, December 28, 2021
NEXT REGULAR MEETING:  Thursday, January 6, 2022
 
ADJOURN
 
Ann called the meeting to order at 5:08pm.  Joyce seconded. All in favor.   AJ moved to approve the Minutes of the December 7, 2021 Special Budget Meeting Minutes.  Joyce seconded.  All in favor.  Ann moved to take NB1 out of order.  Joyce seconded.  All in favor.
 
OLD BUSINESS:

1. Budget Expenditures.  Highway: The Total Highway Fund Revenue and Expenses were discussed.  The Board wanted to look closer at some of the figures. The Town may be able to purchase a new grader sooner than 2023.  Equipment figures were discussed. Cemetery: It appears that the Cemetery will not need funding this year.  Joyce felt that they may need some new equipment.  General Fund – Dues & Contributions:  The Vermont Family Network is asking for a contribution of $250 for the first time.  Trish read their letter explaining what services they provide.  She noted that no requests have been received from NeighborWorks of Western Vermont or The Preservation Trust.  Reminders have been sent to NeighborWorks by the Auditors.  The Board discussed how much was budgeted for dues/contributions and it was felt $10,000 was the figure.  Since no changes can be made to dues, AJ moved to budget a $10,000 threshold for contributions only and 

Pittsfield Select Board Special Budget Meeting Minutes                                         page 2
December 21, 2021
 
have the dues separate.  Ann seconded.  All in favor. The Board decided to reduce the Rutland County Restorative Justice Center requested contribution of $1,000 to $500.  Quin-Town will level-fund their contribution from the requested $4116 to $3500.   Vermont Family Network will be budgeted $500. Under Budget Disbursement, the Board budgeted $1,000 towards the Computer Equipment Fund and $1,000 for the Recreation Fund.  Listers:  The Listers have requested $2,700 be put aside for the 10-year reappraisal.  Ann said she didn’t have a clear idea of the cost of the reappraisal.  They felt $90,000 - $100,000 would be a good estimate.  Ann said she would like to know how much the State contributes annually, then decide.  It was felt this would be an Article.  The Board questioned where the purchase of the software to scan land records and putting them online are anywhere under Office Expense.  The Secretary will check with Trish on this.  

1. Capital Improvement Proposals.  No action
2. Treasurer-fund proposal-No action

 
NEW BUSINESS:

1. 6-month budget handout.  At the last Select Board meeting the Board looked at this.  Trish plans to post this to the Town’s website and have it available at the January 11thSpecial Town Meeting.  

General Fund: Ann had a question regarding the revenue for the Late April Flood Note ($147,933.75).  Trish said that that was the money that was taken out to pay for the culvert.  Ann though that this was more than what was allotted for the project.  Trish cited the various items and amounts that made up that figure.  The money from the Municipal Planning Grant has been received but not deposited yet.  Joyce expressed concern about the apparent deficit between the revenue and expenses. The Undesignated Fund Balances and December’s activity need to be added which should give a positive end of year difference. The Board felt that there should be an explanation for the voters to understand the difference in revenue and expenses.  Ann had a question on Dues and Contributions.  They were all paid out.  There won’t be any in the 6-month budget.  Ann said the Building Committee looked into the cost to install a propane insta water heater.  Harveys quoted $3250 for the heater and install.  Town Hall Maintenance has $1,250 proposed in the 6-month budget.  Joyce thought the purchase should be taken from the Town Hall Reserve Fund not Maintenance and Repair.  
Highway: Trish was asked if the $6,465.99 from the Better Back Roads Grant had been received.  It appeared that it hadn’t.  Ann felt the Town should have received it by now.  Ann will reach out to Rita at Two Rivers Out of Quechee.
There were no other questions on the 6-month budget.  Ann requested that the sandwich board be placed on the Green with details on the January Special Budget Meeting.
 
 
 
 
Pittsfield Select Board Special Budget Meeting Minutes                                         page 3
December 21, 2021
 
OTHER BUSINESS:  

1. Joyce expressed her feeling that the Town Office should go back to an appointment only status.  Trish will be asked how she feels.  Ann said she would check with VLCT and add it to the next meeting’s agenda. 

 
NEXT SPECIAL BUDGET MEETING: Tuesday, December 28, 2021 at 5:00pm in the Town Hall.
NEXT REGULAR MEETING:  Thursday, January 6, 2022 at 6:00pm in the Town Hall.
 
Ann made a motion to adjourn the meeting at 6:52pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting click: https://bit.ly/3mpD6TM
 
DATE:  December 16, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Sandy Begin; Brett Yates (remote)
 
AGENDA MODIFICATIONS: Rutland Solid Waste – NB6; 6-month budget – NB7
 
APPROVAL OF MINUTES:  December 2, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Green Mountain Conservation Camp
2.Regional Emergency Meeting – Committee
 
OLD BUSINESS:
1.Capital Plans - Departmental
 
NEW BUSINESS:
1.Direct Technical Assistance MOU
2.Town Meeting Warning – Draft March
3.Town Meeting – Select Board annual report
4.Town Office – Vacancies
5.Treasurers Report – November Financials
 
NEXT MEETING DATES: 
1.Budget MeetingDecember 21, 2021 @ 5:00pm at the Town Hall
2.Regular Meeting January 6. 2022 @ 6:00pm at the Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:00pm.   Seconded by AJ.  All in favor.   A motion to accept the Minutes of December 2, 2021 Regular Meeting was made by Ann and seconded by Joyce.  All in favor.
 
CORRESPONDENCE:
1.     Green Mountain Conservation Camp.  This camp offers hands-on learning experiences about fish, wildlife, ecology, botany, forestry, hunter firearm safety, outdoor first aid and more.  It focuses on cultivating a caring attitude among the youth for Vermont’s fish and 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
December 16, 2021
 
wildlife resources.  This flyer will be forwarded to the RCML.  It is also posted at the Swiss Farm Market.
2.     Regional Emergency Meeting – Committee.  Ann said that the State has been reorganizing and wants to make regional committees to include an Emergency Management Director from each Town as a voting member.  Their first meeting will be held March 17, 2022.  Ann proposed Ryan Thompson to this committee and made a motion to name Doug Mianulli as an alternate.  Joyce seconded this motion.  All in favor. Ann said she would contact Victoria Littlefield to notify nominations as well as Ryan and Doug and would also update the job description to include this new responsibility.
 
OLD BUSINESS:
1.     Capital Plans – Departmental. 
a.     Highway – George is looking for another contribution to eventually replace the 27-year-old grader.  Information on what is currently in the fund was not known.  The goal is $200,000.00 to purchase a used one in 2023. Ann suggested $67,000.00 tentatively until current balance is known.
b.     RCML – The Library is looking to replace the metal bookshelves with wooden ones and put money away towards a computer.  They are asking for $5,000.00 for the shelving and $2,500.00 towards the computer.  It was decided to fund $3,800.00
c.     PVF&R – The Fire Department is asking for $65,000 in the Truck Fund to replace vehicles in 2026, $4,500.00 in the Equipment Fund for turnout gear& thermal camera, and $30,000.00 in the Firehouse Fund for paving the parking area and building an addition.  These were discussed.  Joyce asked if there might be grants available. AJ suggested communicating with the fire department and explain that the Town Building Committee and local volunteers can provide architectural plans and cost estimates so that they can come back next year with a 5-year plan. Tenative action. $65K for truck; $4,500 for equipment;$20K for firehouse fund.
d.     Listers – The Listers have requested $1,000 to replace hardware and furnishings.  Ann expressed concern and wanted to know more details.  Joyce suggested looking at what is in their Capital Budget now and readdress this at the next budget meeting.
 
NEW BUSINESS:
1.     Direct Technical Assistance MOU.  Ann reported that Pittsfield was one of eight communities awarded this direct assistance grant from FEMA.  Sarah is heading up this grant which will provide technical assistance from initially two professionals - a community planner and a grant writer.  Ann moved to have authorization to complete and send needed information to FEMA.  Seconded by AJ.  All in favor.
2.     Town Meeting Warning – Draft March.  Ann said that Trish is currently working on the March Warning-elected officials.  She said that she met with the Building Committee and what to request for next year. It was thought that $38,000.00 would be needed for electrical, sheetrock, and ceiling work in the basement to obtain a Certificate of 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
December 16, 2021
 
Occupancy.  The type of ceiling was discussed.  AJ suggested asking the voters in January what their opinions were of a 
dropped vs non dropped ceiling.  The currently $29,000 would cover new front stairs, re-siding the front including plastic soffits would be one of the first things to work on outside.  The addition of possible Articles was noted: 1) Building Committee, 2) RCML, 3) Fire Department, and 4) Highway, and 5) Listers.  Ann felt that there should be more discussion.  It was agreed to put this in the budget and highlight it.
3.     Town Meeting – Select Board annual report.  She said she would draft the report. Ann said she would like to emphasize fiscal reform and highlight community projects. 
4.     Town Office – Vacancies.  The Health Officer position has been vacant since Rebecca Steward resigned.  Sandy was asked if she was interested in assuming the position.  She said she was.  Ann moved to appoint Sandy as Health Officer until the term expires September 30, 2022.  Joyce seconded.  All in favor. Ann said she would bring the form that needs completion as well as any materials pertaining to the position to Sandy. The Town is still looking for a Custodian.  Several names were mentioned.  Ann said she has been reaching out and the hope is to hire someone soon.
5.     Treasurers Report – November Financials.  Ann had a question regarding the Mascoma note and what $6,900.00 was for.  Prebuy fuel figures for the Town Hall were also discussed.  It was determined that the Town Hall was overbudget due to construction and being open to the elements.
6.     Rutland Solid Waste.  A letter was received regarding the application for a grant.  The Board will sign and send a letter of support to the U.S. Department of Agriculture.
7.     6-month budget.  It was noted that this was what Trish was putting together as a handout at the January Special Town Meeting.  The Board decided to look closer at this on Tuesday at their Special Budget meeting. It was agreed that if it could not be finalized Tuesday, that it should be posted on the website as a DRAFT.  Joyce said that the Board needs to see the Undesignated Fund Balances and Miscellaneous Funds detail.  This was tabled until Tuesday.
 
NEXT MEETING DATES: 
1.Budget MeetingDecember 21, 2021 @ 5:00pm at the Town Hall
2.Regular Meeting January 6. 2022 @ 6:00pm at the Town Hall
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
December 16, 2021
 
As there was no further business, Ann moved to adjourn the meeting at 7:37pm. Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben 

 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/3DMP53J  
 
DATE:  December 7, 2021
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben (all attendees were attending remotely)
 
PUBLIC PRESENT: Trish Fryer
 
AGENDA MODIFICATIONS:  
 
APPROVAL OF MINUTES:  November 23, 2021 Special Budget Meeting Minutes
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures
2. Capital Improvements - proposals
3. Special Town Meeting – finalize Warrant

 
NEW BUSINESS:

1. Treasurer – Reserve Fund proposal
2. Sand Shed – January bid approval

 
NEXT REGULAR MEETING:  Thursday, December 16, 2021 @ 6pm at the Town Hall
NEXT SPECIAL BUDGET MEETING: Tuesday, December 21, 2021 @ 5pm at the Town Office
 
ADJOURN
 
Ann called the meeting to order at 5:21pm.  Seconded by Joyce.  All in favor. AJ moved to accept the Minutes of the November 23, 2021 Special Budget Meeting.  Joyce seconded.  All in favor.
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures.  General Fund: Trish said that more Contribution requests have come in.  The Listers’ NEMRC Support was corrected to $1149.06 for the year.  Library: The Librarian Salary was discussed.  There was a discrepancy between what was voted on at last year’s Town Meeting which was a yearly salary and what the Library Trustees have requested, which is an hourly rate.  The Board felt that they should go by the annual salary, which would adjust the hours the librarian would work.  There is the option of adding an Article to the Warning asking for an increase, however Ann did not see how they could increase this position without increasing others.  Trish suggested that the Article could be written requesting the difference between what the Trustees are asking and what was previously voted on.  Joyce wanted to know how many patrons use the library each week.  They will be asked

Pittsfield Select Board Special Budget Meeting Minutes                                           page 2
December 7, 2021
 
to monitor this for a month.  Ann felt that too much was being requested for Library  Materials, Patron Services.  She thought there were other ways (fundraising, grants, etc.) of getting this money.  There was also concern that items listed as a Capital Improvement should be in the Budget instead.  Joyce suggested clarification on budgeting parameters be discussed with the library trustees and agreed to attend the next Trustee meeting to discuss this issue.  Ann said she would also like to attend.  Trish was asked how she disburses monies throughout the year.  The Board agreed on an annual budget of $9,780 for the library and $16,484 for an annual salary for the Librarian.  It was also decided to include an Article in the March Warning setting up a Reserve Fund with an initial deposit of $3,800.00 for bookshelves and/or other capital improvements.  An article for the salary will also be included in March.

1. Capital Improvements – proposals.  This was not addressed tonight.
2. Special Town Meeting – finalize Warrant.  Two changes were made, and the Warning was finalized.  Ann said she made the corrections and will send it to Trish for posting Thursday.  Board members will stop by the Town Office and sign it before then.

 
NEW BUSINESS:

1. Treasurer – Reserve Fund proposal.  Trish asked if some of the smaller funds could be redistributed to other existing funds.  The Robert S. Dumas Fund was in question as to what it was used for.  Trish said she will find out.  There was a question about adding some money to the Computer Fund, although no new ones are currently needed.  There was a question on what the history of the Bridge Fund was. 
2. Sand Shed – January bid.  Ann said that TRORC would like the Board’s approval to put the project out to bid in January.  She said that what the Town will have to pay in matching grants now is $84,250.00 to build a $421,250.00 sand shed.  The Town has applied for a TAP Grant of $25,894.00 but will not know if we will be awarded it until late February/early March.  There was discussion about adding money to the Contingency Fund in the event the Town is not awarded the grant.  Ann also said she heard from TRORC about pre-authorizing contractors.  Joyce asked if the bids are prepared.  Ann said they need to be updated but we can move forward with them without knowing the results of the grant.  Joyce moved to go ahead with the bidding process.  Ann seconded.  All in favor.

 
NEXT REGULAR MEETING:  Thursday, December 16, 2021 @ 6pm at the Town Hall
NEXT SPECIAL BUDGET MEETING: Tuesday, December 21, 2021 @ 5pm at the Town Office
 
As there was no further business to conduct, Ann moved to adjourn the meeting at 6:43pm.  Seconded by Joyce.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Pittsfield Select Board Special Budget Meeting Minutes                                           page 3
December 7, 2021
 
Approved: December 21. 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting click:  https://bit.ly/3rH2XtI
 
DATE:  December 2, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: George Deblon; Robert Leitch & Susan Olsen via TEAMS
 
AGENDA MODIFICATIONS: none
 
APPROVAL OF MINUTES:  November 18, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Class 4 Roads: Forsha Road – Leitch and Larkin Communications
2.Dog Complaint
 
OLD BUSINESS:
1.Skating Rink - update
2.Capital Plans - Departmental
 
NEW BUSINESS:
1.Special Town Meeting – Warning
2.Sand Shed – permit fee
3.Mask Requirements
 
NEXT MEETING DATES: 
1.Budget MeetingDecember 7, 2021 @ 5:00pm at the Town Office
2.Regular Meeting December 16, 2021 @ 6:00pm at the Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:01pm.  Seconded by Joyce.  All in favor. A motion to accept the Minutes of November 18, 2021 Regular Meeting was made by AJ and seconded by Joyce.  All in favor.
 
CORRESPONDENCE:
1.     Class 4 Roads: Forsha Road – Leitch and Larkin Communications.  Ann said that a letter was received from Robert Leitch making several requests. Also received was a letter from David Larkin inquiring about what the Forest Service is doing and their status. George was asked to explain where the situation stands.  He said that the weather hasn’t been cooperating.  He also said that the property owner has run out of money and has spent 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
December 2, 2021
 
about $20,000 in road work.  George thinks that things are complete.  The road is tremendously better with the ditching and other work done to it.  The landowner was up this weekend and George said he’s received compliments on the road. He noted that the landowner may build a house up there and plans to take care of the plowing, etc. himself. George added that Joe Fuster has been to the site daily.   Bob has requested that the stones be moved and that a single lane of travel be more delineated.  Also, some of the soil around the base of the trees needs to be removed.  Ann cited what Chris Mattrick from the Forest Service noted in his recent letter regarding drainage, timber removal, tree mortality and bank destabilization.  The Board urged Bob to reach out to the property owner to resolve his requests thus eliminating the Board’s involvement.  Bob reemphasized his concerns about the width of the road and its return to a single lane status and about the dirt around the trees that would eventually kill them.  He said he was also concerned about the flagged stakes on his property.  Joyce said that because the Town has no zoning, there is no way to know what the landowner’s future plans are.  The only plans the Board are aware of are what the Forest Service has outlined in correspondence.  Bob also inquired about the Town’s involvement in a Class 4 road in not overseeing any of the work.  He was told that the Town’s only concern is assuring that the road is passable. George said that the logging will resume when the road freezes.  The Town has minimal authority and doesn’t feel there is anything that needs to be tended to now.  Joyce again said that a conversation with the landowner is the best option at this time.  Bob asked if the Town needs to be informed of any future work.  The response from the Board was that it should be but may not. He said he would like to see the Town institute some Class 4 permitting.  Ann said that she would send the landowner’s contact information to Bob and requested that he keep the Board informed.
2.     Dog Complaint.  Ann said that the Town Clerk received a concern about a dog chained up to a tree day and night.  This was passed along to Second Constable Doug Mianulli.  The situation was resolved.
 
OLD BUSINESS:
1.     Skating Rink – update.  Joyce said that the kit has been purchased and Coral has said that six families have volunteered to manage it.  The wood will cost around $1,000 and Bethel Mills is giving the project a 40% discount.   Joyce said that they had a donation jar at the store and that Coral also went to local businesses and received donations, so the cost of the wood is covered.  The fence around the court needs to be removed and Joyce suggested that the Fire Department use the Jaws of Life to do it.
2.     Capital Plans - Departmental.  It was decided to review the decision and table this until the next budget meeting.
 
NEW BUSINESS:
1.     Special Town Meeting – Warning.  Ann passed out a copy of the Warning that she drafted, and it was discussed.  Some clarifications and changes were made.  The budgets will be 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
December 2, 2021
 
handouts at the meeting and if available will be posted online.  AJ moved to approve the Draft of the Warning.  Joyce seconded.  All in favor. Ann said she would bring a final copy to the budget meeting for signing.
2.     Sand Shed – permit fee.  Ann said that the construction permit has been filled out. AJ asked about the cost of the permit. Ann said that it is based on $8/$1000.00 of project cost which is $2,269.00.  Ann moved to approve.  Joyce seconded.  All in favor. Ann said that the application for the grant has gone in.  She said that they are requesting $20,715.00 from the Feds with a match of $5,179.00.  The Town will not know whether it will be awarded this until late February/early March. Without the TAP, the Town’s portion to pay for this project would be $110,144.00.  A decision needs to be made as to whether to move forward with the project with the idea we might not get this grant.  Joyce said she would like to see what the bottom line, what we have left, is before any decision is made.  There was discussion about using the Reserve and/or Contingency Funds.  Ann said she would have figures available at the next budget meeting.
3.     Mask Requirements.  Ann noted the legislation that was just passed allowing Towns to issue their own mask mandates.  It was felt that all the Town Buildings should be mandated, but the Town should not impose a mandate on businesses.  The businesses can decide for themselves.  AJ felt the Town has the responsibility to enforce a safe environment. Ann responded that the option is there to use if so desired.  Discussion. AJ moved to impose the mask mandate on all locations in Pittsfield that are open to the public.  Seconded by Ann.  Joyce abstained.  Motion passed and will be reviewed in forty five days.  Ann and AJ signed.
 
NEXT MEETING DATES:
1.     Budget Meeting December 7, 2021 @5:00pm at the Town Office
2.     Regular Meeting December 16, 2021 @ 6:00pm at the Town Hall
 
As there was no further business, Ann moved to adjourn the meeting at 7:07pm. Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: December 16, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben 

 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/315Ieoh
 
DATE:  November 23, 2021
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Fryer, Betty Warner
 
AGENDA MODIFICATIONS:  Skating Rink – OB#2; PDF Subscription – OB#3
 
APPROVAL OF MINUTES:  November 9, 2021 Special Budget Meeting Minutes
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures

 
NEW BUSINESS:

1. Board of Listers Budget/Capital Improvements Plan
2. Treasurer – Reserve Funds Proposal
3. Special Town Meeting Schedule - Warrant

 
NEXT SPECIAL BUDGET MEETING: Tuesday, November 30, 2021
NEXT REGULAR MEETING:  Thursday, December 2, 2021
 
ADJOURN
 
Ann called the meeting to order at 5:03pm.  AJ seconded. All in favor.  Ann had two Agenda Modifications (see above). Seconded by AJ.  All in favor.  AJ moved to approve the Minutes of the November 9, 2021 Special Budget Meeting Minutes. Ann seconded.  All in favor.  Betty Warner from the Board of Listers was present to discuss their budget and capital plan.  Ann moved to take New Business #1 out of order.  AJ seconded.  All in favor.
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures.  

       General Fund: Trish said she has a spreadsheet for actual January to November plus two more columns.  Tech Support &               Software: Discussion of purchasing Adobe vs Nitro and their costs. Joyce moved to purchase Adobe (five licenses) at $188 annually.  AJ seconded. All in favor.  Trish was given approval to order Adobe now with the credit card.  The bill would be paid in January.  Increased to $2878 for 6mo, $4840 12mo, $5028 ’22 12mo (Saguaro, QB payroll, QB check fee). Planning Commission: Misc./Assistance from TRORC discussed.  Salaries: A decision needs to be made on the Librarian but waiting for new budget capital plan submission from the Library Trustees.  Disaster Fund Reimbursements: Trish said there are no new figures from the 
State, but the requirements for a 17.5% state reimbursement have been confirmed.  She said she is hoping to use the state reimbursement to pay off the Late April 2019 Flood Note before  May.  If not, the note will have to be rewritten and interest paid.  Trish went through some of the Disbursements and noted which ones are missing figures. Highway and Cemetery were tabled to the next meeting.

1. Skating Rink.  Joyce said that Coral sent over an estimate but does not have any volunteers yet due to the short notice.  The size of 40’ x 70’ was determined to allow for room for a bench. The kit which includes the liner, corner pieces, but not any of the wood is $675.00.  Joyce asked if money from the Recreation Fund could be used.  There is more than enough to purchase the kit and lumber.  AJ moved to disburse up to $1000 for the skating rink from the Recreation Reserve Fund if a three-member volunteer steering committee will be available for management/maintenance.  Seconded by Joyce.  All in favor.
2. PDF Adobe Vs Nitro Subscription-(see discussion and motion under OB#1)

 
NEW BUSINESS:

1. Board of Listers Budget/Capital Improvements Plan. There was clarification as to what needs to be included in the various budgets and what needs to be Warned.  Betty said that the budget is like past years except for a few items.  Computer: Trish explained the computer billing for Saguaro.  It will be in two parts, January and July, instead of monthly.  Supplies: will remain the same. Postage: increased this year due to postcards being mailed regarding the reappraisal.  It will be increased to $300 for the 6mo proposed budget due to mailings. Postcards and/or Reappraisal Booklets will be mailed/emailed/ and available online.  License Fees: It was anticipated that there would be a slight increase for VALA and Apex. Mapping: This can only be estimated going forward as fees would depend on the number of maps recorded each year. It was agreed that money in the Reappraisal Fund could offset some of the budgeted items.  There was discussion about setting money aside annually for the next reappraisal which is supposed to be done every ten years.  Betty felt it would be irresponsible not to plan ahead. Ann thought that any money set aside to a reserve fund should be included in Capital Planning and should be an Article in the Warning.  Salaries: The Listers are proposing hiring a private assessing firm such as NEMRC to do all the computer transactions and interface processing at an estimated cost of $6,000 annually. An elected Board of Listers would still be maintained to do inspections and local communications as well as convey report and other data to the private assessor and print the tax bills, but Lister hours would be reduced to an estimated cost of $3360.     There was discussion on the present Lister wage system versus a single hourly rate the same for everyone.  Betty suggested that the Select Board determine the figure.  The Select Board is using a 4% salary increase for 2022.  Lister Training: reduced to $700.  The cost for NEMRC support is not known at this time.
2. Treasurer – Reserve Funds Proposal.  Table to the next meeting.
3. Special Town Meeting Schedule – Warrant.  Joyce reviewed the timeline: Tuesday-Jan 11 @ 6pm for Special Town Meeting; December 8 or 9– post Warning on bulletin boards and website;  January 3 – deadline to submit to newspaper of record for publication on January 6 five days before town meeting.   An interim budget will be available as a handout at the meeting and available online. Ann asked if the Noise Ordinance and ARPA Funds should be included on the Warning for open discussion.  The Board  will submit a Warning to Trish for publishing/posting.

 
 
 
 
NEXT SPECIAL BUDGET MEETING: Tuesday, November 30, 2021. There will be no meeting this date. Budget discussions can also take place during a regular meeting.
 
NEXT REGULAR MEETING:  Thursday, December 2, 2021 @6pm in the Town Hall.
 
 
Ann made a motion to adjourn the meeting at 6:52pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: December 7, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
DATE:  November 18, 2021
 
To listen to a recording of th4e meeting click: https://bit.ly/3DSgpOY
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Betty Warner
 
AGENDA MODIFICATIONS:   Pittsfield Public Safety Resources List – NB#3; Proposed Skating Rink – NB#4
 
APPROVAL OF MINUTES:  November 4, 2021, Regular Meeting
 
CORRESPONDENCE:
 
OLD BUSINESS:
1.Sand Shed – grant update
2.BRIC Grant – agreement update
3.Town Office – request for PDF subscription update
4.Lister vs Assessor - update
 
NEW BUSINESS:
1.October financials – Treasurer’s Report
2.Holiday Tree event
3.Pittsfield Public Safety Resources List
4.Proposed Ice-Skating Rink
 
NEXT MEETING DATES: 
1.Budget MeetingNovember 23, 2021 @5:00pm at the Town Office
2.Regular Meeting December 2, 2021 @ 6:00pm at the Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:04pm.  Seconded by AJ.  All in favor. Ann presented two Agenda Modifications (see above).  Ann moved to take OB#4 out of order.  Seconded by AJ.  All in favor. Joyce moved to approve the Minutes of November 4th’s meeting.  Seconded by AJ.  All in favor.
 
CORRESPONDENCE:
OLD BUSINESS:
1.     Sand Shed – grant update.  The letter of support for the VTrans Fall 2021 Transportation Alternatives (TA) Grant Application was presented.  Ann was asked to put it on the 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
November 18, 2021
 
Town’s letterhead instead of TRORC’s.  She added that probable construction costs will be up to date and are being prepared by Dubois & King.  This will bring the grant request as current as possible.  The position of Construction Engineer was discussed.  It would be better to hire someone from the outside and the cost is typically 10% of the construction cost but could possibly be reduced to 8%.  Ann moved to have the Chair sign this letter of support to go along with the application, which is due by November 24th. AJ seconded.  All in favor.
2.     BRIC Grant – agreement update.  Ann said she has not heard from Sarah and the Planning Commission.  Joyce said that she saw Sarah recently and was told that the Planning Commission cannot move forward at this time.  Ann moved to table this to the next meeting.
3.     Town Office – request for PDF subscription update. Joyce said she spoke with Louis. The Board felt that it was not necessary to install the program on five computers, but there didn’t seem to be any price difference for less than five others than one.  It was asked if Nitro was a better program and more cost effective.  It was also asked if there were incidental costs associated with the program such as a monitoring fee, etc.  Joyce suggested tabling this to the budget meeting for follow-up.  
4.     Lister vs Assessor – update.  Betty prepared a handout outlining various scenarios involving Listers, Assessor, and Lister/Assessor.  In these examples, she outlined roles and responsibilities as well as areas of concern.  Continued discussion.  Ann questioned whether the Board of Listers could be changed from elected to appointed officials.  It was emphasized that the Select Board would not have oversight over the Listers, and it everything was outsourced, it would not be done in one step.  Betty said that she would like the Select Board to look into finding someone to replace her and have that person be appointed between Town Meeting and when the tax bills are produced.  Budgeted figures were briefly addressed and will be discussed in more detail at the next special budget meeting next week.
 
NEW BUSINESS:
1.     October financials – Treasurer’s Report.  Joyce moved to approve.  Ann seconded.  All in favor.
2.     Holiday Tree event – Ann said that she spoke with Cindy Bryant and Betty from the Library Board.  They had expressed an interest in having a tree lighting and decorating become event.  It was felt Sunday, December 5that 5pm would be a good date.  This event could include music, caroling, and a live tree/artificial tree.  Cindy said she approached the Fire Department, and they will bring Santa on one of the trucks. Ann said that there is an Ambassador at Killington that works as Santa at the different resorts, and he will be Pittsfield’s Santa and Killington is allowing him the use of the Santa suit.  AJ requested that the event not be labeled as a Christmas event in any way out of respect for non-Christian beliefs.  He said that there cannot be a Town event that speaks to “Christmas.” 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
November 18, 2021
 
Joyce made a motion to call it a Holiday Tree event and only publicize it as a Holiday Tree Lighting event.”  Ann seconded.  All in favor.
3.     Pittsfield Public Safety Resources List.  Ann said that she received notification from TRORC that we need to have to provide all public safety mutual aid agreements.  She said this notification went to Dave Colton. She saw Doug and asked what he knew about this.  He said he would try and track them down.  Ann wondered if TRORC had them.  No action was taken on this.
4.     Proposed Ice-Skating Rink.  Joyce said Coral had spoken with her about putting a skating rink out on the ball field.  The basketball court mentioned as it has lights.  Joyce said that there could be some issues with that, so that it should only be daylight skating at first.  The court was discussed further.  The fire department is looking to use money in the recreation fund for the liner, etc. and have a collection bucket for donations.  AJ said that there should be someone to oversee the maintenance. Joyce said that Coral is researching the costs associated with this project.  Ann said that the Select Board supports the idea and would have Coral prepare a proposal for next week’s budget meeting.  Joyce noted that if it is not started now, it might be too late for this winter.  Ann moved to table any action on this until next week’s budget meeting.
 
NEXT MEETING DATES:
1.     Budget MeetingNovember 23, 2021 @5:00pm at the Town Office
2.     Regular Meeting December 2, 2021 @ 6:00pm at the Town Hall
 
As there was no further business, Ann moved to adjourn the meeting at7:26pm. AJ seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: December 2, 2021
 
 
                                                     /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/3FhyJRC
 
DATE:  November 9, 2021
 
PRESENT:   AJ Ruben, Joyce Stevens (Ann attending via Teams)
 
PUBLIC PRESENT: Trish Fryer, Cindy Bryant, Betty Warner, via Teams: Amanda Barrett
 
AGENDA MODIFICATIONS: COVID 19 Notification Letter – NB#2
 
APPROVAL OF MINUTES:  October 26, 2021 Special Budget Meeting Minutes
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures
2. Sand Shed Grant
3. Town Office PDF Subscription

 
NEW BUSINESS:

1. Roger Clark Memorial Library – Budgets/Capital Plan
2. COVID 19 Notification Letter

 
NEXT SPECIAL BUDGET MEETING: Tuesday, November 23, 2021
NEXT REGULAR MEETING:  Thursday, November 18, 2021
 
ADJOURN
 
Ann called the meeting to order at 4:59pm.  Joyce seconded. All in favor. Ann had one Agenda Modification – COVID 19 Notification Letter will be NB#2.  AJ moved to approve the Minutes of the October 26, 2021 Special Budget Meeting Minutes.  Ann seconded.  All in favor. Representatives of the Library were here tonight to discuss their budget and capital plan.  Ann moved to take New Business #1 out of order.  Joyce seconded.  All in favor.
 
NEW BUSINESS:

1. RCML Budgets and Capital Plan. 

Budget:  Cindy presented a line-by-line description of the various budgets requested. The increases to the budget included: 
Library Materials/Patron Services – This is a rename for Books, DVD’s, CDs to include online streaming services, etc.  Amanda said that newer titles are typically not included in the Interlibrary Loan service.  These would need to be purchased to be more in line with what patrons want.  Also streaming services have costs associated with them.  She added that reading materials are extremely limited and cited examples.
Pittsfield Select Board Special Budget Minutes                                                        page 2
November 9, 2021
 
Green Mountain Library Consortium – This is based on $1/patron. The number of patrons was increased from 230 to 275. The number of patrons previously budgeted for was 250, therefore $25 was added to the budget.
Museum Passes – This is a new line item.  Some of these need to be purchased. They are offered to libraries at a reduced price. $500 added to the budget.
Supplies (office/cleaning) – an overall increase of $200 
Telephone/Internet – an overall increase of $100
Programs/Events – an overall increase of $300
Social Media/Advertising – an increase of $20 due to inflation.  
Interlibrary loan currier – an increase of $540.  This allows the borrowing of books from other libraries.  Betty has been acting as the courier between Pittsfield and Rochester.  Amanda added that there is a grant that they will be applying for next year to help reduce the cost.  There was more discussion on the grant.
Technical Services – an increase of $150 to include online monitoring of Wi-Fi.
Mileage - $100 added to a previously unbudgeted item. Cindy said that they coordinate trips to pick up items.  Ann asked what the librarian would need to use her car for?  Cindy used the example of the Story Walk. She picked up and returned the materials from the woman in Montpelier who designed them.
Periodicals – The library subscribed to one adult and one children’s magazine. An additional $14.60.
Ann felt that this past year was a building year for the library, and did they anticipate the need for the increase in the budget?  Cindy said they are still building but are hopeful for increased use.
 
Capital Plan:  Betty said that she had made arrangements with an architectural designer who will work pro bono.  Cindy said that there is a library who is redoing their facility and Pittsfield can obtain the bookcases that they are replacing.  Due to the current supply situation, they are not available yet.  There was discussion about some items in the Capital Expenditure listing that should be in the Budget instead.  The Continued Adult Book Collection should be in the Budget.
 
Payroll – There was discussion about the current offering and why is seems higher.  Cindy said that they need to be competitive in the offering.  As far as increasing the current hours, they cannot be more than 24 hours or benefits, etc. become involved.  
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures – Ann moved to table this to the next meeting. Joyce seconded.  All in favor.
2. Sand Shed Grant –Ann said that the question now is whether they move forward with the Municipal Mitigation Grant.  Notification needs to be made if accepting.  Ann presented a handout with answers to the questions posed at the last meeting.  Ann 

Pittsfield Select Board Special Budget Minutes                                                        page 3
November 9, 2021
 
moved to accept the Municipal Mitigation Grant for $56,000.  Seconded by AJ.  All in favor. Ann signed the Letter of Acceptance. Ann added that the transportation grant is still going to be applied for.  A Letter of Recommendation needs to be completed and Ann said she would have it at the next meeting then a motion to proceed can be made then.

1. COVID 19 Notification Letter.  Ann said she sent a Draft of the letter to Board members.  AJ, Joyce, and Trish all felt that this doesn’t really apply to the office specifically and should not go further.    

 
OTHER BUSINESS:

1. Bonus for Town Clerk/Treasurer – Joyce said that when doing the orders, she expected to see the bonus.  Discussion.  Ann told Joyce to add it to the next Request for Order.

2.Ann presented items to address at the next meeting.
 
NEXT SPECIAL BUDGET MEETING: Tuesday, November 23, 2021 @ 5:00pm in the Town Office.  
NEXT REGULAR MEETING:Thursday, November 18, 2021 @ 6:00pm in the Town Hall.
 
Ann made a motion to adjourn the meeting at 6:44pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: November 23, 2021
 
 
                                                      /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
DATE:  November 4, 2021
To listen to a recording of the meeting please click https://bit.ly/3BJv5Ot
 
PRESENT:  Ann Kuendig, Joyce Stevens (AJ Ruben not present)
 
PUBLIC PRESENT: 
 
AGENDA MODIFICATIONS:  Sand Shed Grant – NB#2; Town Office PDF Subscription – NB#3
 
APPROVAL OF MINUTES:  October 21, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Green Up VT – grant
 
OLD BUSINESS:
1.Town Garage – EC Fiber update
2.Town Roads – Class 4 Road work permits
 
NEW BUSINESS:
1.Town Office Vacancies – Planning Committee & Emergency Management Co-Director
-Appointments – Planning Committee & Emergency Management Co-Director
2.Sand Shed – grant update
3.Town Office – request for PDF subscription
 
NEXT MEETING DATE: 
1.Budget MeetingNovember 9, 2021 @5:00pm at the Town Office
2.Regular Meeting November 18, 2021 @ 6:00pm at the Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:00pm.  Seconded by Joyce.  All in favor.
 
CORRESPONDENCE:
1.     Green Up VT – grant.  Green Up VT is offering to bring a water bottle filling station and up to $1,000 for installation to Towns.  The deadline for applications is December 15thwith the awarding on December 31st. Discussion.  Ann said there were certain stipulations to apply, and it was felt that Pittsfield didn’t have a need.  No action taken.
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
November 4, 2021
 
OLD BUSINESS:
1.     Town Garage – EC Fiber update.  Ann said that there would be upfront costs.  The existing culvert cannot be used and a new one would have to be dug which would be an added installation cost.  A ditch digger would need to be hired and a new culvert and wire installed for Dig Safe.  Digging wouldn’t be easy as the driveway would need to be crossed.  George had suggested that since Consolidated Communications is installing fiber optic cable through town that it would be better to wait.  Ann moved to table any action on switching the garage over to EC Fiber.  Joyce seconded.
2.     Town Roads – Class 4 Road work permits.  This item had been previously tabled pending more information.  Ann said she spoke with George, and it was felt that since there has only been this one incident, it would be better to wait on this.  Joyce asked if the Town required weight permits.  Ann said she wasn’t sure and would follow up with George. Ann moved to table this until there was need for a policy.  Joyce seconded.
 
NEW BUSINESS:
1.     Town Office Vacancies – Planning Commission & Emergency Management Co-Director.  Ann said she received a resignation for these two positions from Tim Carter.  Ann moved that the Board accept Tim’s letter of resignation.  Joyce seconded.
Appointments – Planning Commission & Emergency Management Co-Director.  Ann said that she spoke with Ryan Thompson and gave him a description of the positions and what each one involved.  He said he would take on both positions.  Ann moved that the Board appoint Ryan as an interim Planning Commission member for a term ending in March.  Joyce seconded.  Ann also moved to appoint Tim to the position of Emergency Management Co-Director. Joyce seconded.  All in favor.  The Secretary will send Ryan a letter of appointment.
2.     Sand Shed – grant update.  Ann said that she received word from VTrans that Pittsfield has been awarded the grant but only for $56,000 not the $82,645 requested in Federal funding.  The question now is how the shortfall will impact the Town’s costs.  The plan was to apply for a second grant through the Transportation Alternative program if possible.  Pete Fellows at TRORC will complete the application.  We won’t know whether we will be awarded the money until January. The original grant was for $351,250 in total costs.  But the anticipated cost last fall was $431,408.  The new budget total would be $421,250.  The local responsibility 20% match would be $84,250.  Joyce said she had a problem with all the cost increases.  The main reason for the increase is the cost of cement for the floor and walls.  The grant is a water mitigation grant due to its proximity to the Tweed.  Ann said that now we need to go with the current design, or the Town may have to pay back the Federal funds already expended. Ann said that the question now is should the Town accept the grant, fill out the form and go forward.  Joyce questioned the hourly rate for Pete Fellows. She felt that it has increased. Ann said she will look at the contract. Joyce also wanted to know if the second 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
November 4, 2021
 
grant would require more hoops.  Ann said she would speak with Pete.  Joyce said she isn’t willing to proceed with the second grant until questions are answered.  Ann moved to table further discussion until it is determined if there are stipulations the grant and if a maximum figure can be noted in the bid offering.  Joyce seconded.  It was decided to discuss this issue at the next Budget meeting.
3.     Town Office – request for PDF subscription. Louis Cocci, the Assistant Town Clerk & Treasurer has requested that the Town purchase Adobe Acrobat.  The cost would be $15.70 per month and cover the five Town computers.  Brian from Sequoia Technologies has suggested a program called Nitro with a yearly cost of $175 for one computer for three years.  Ann wasn’t sure why this program is needed and why all five computers would need to be able to edit/sign a PDF.  Joyce moved to table this to the budget meeting and obtain more information in the meantime as to why it is needed.  Ann seconded.
 
OTHER BUSINESS:
1.     Ann said that she hasn’t had the time to check out exterior lights for the Town Hall and Town Office but it’s on her list.
2.     Ann said she received an email from Cindy Bryant regarding expanding Christmas decorations on the Gazebo with a tree lighting and caroling.  Ann suggested that she and any other Board member meet with Cindy to discuss this further. The Board has been looking at ways to involve the community more in events.  
3.     Joyce said that she met and talked with someone who plays music in Woodstock and asked if he would be interested in performing In Pittsfield.  She told him what was available at the Town Hall.  He said he spoke with some other musicians and would be interested  
 
As there was no further business, Ann moved to adjourn the meeting at 6:39pm. Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: November 18, 2021
 
 
                                                     /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben

 
 
 
 

PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
DATE:  October 26, 2021
 
PRESENT:  Ann Kuendig, AJ Ruben (Joyce was not in attendance)
 
PUBLIC PRESENT: Trish Fryer, Caleb Hawley, Greg Martin, Dave Colton
 
AGENDA MODIFICATIONS: none
 
APPROVAL OF MINUTES:  September 22, 2021 and October 12, 2021 Special Budget Meeting Minutes
 
OLD BUSINESS:

1. General Fund, Highway Fund, Cemetery Fund expenditures

 
NEW BUSINESS:

1. PVF&R budgets and capital plan

 
NEXT BUDGET MEETING: November 9, 2021
 
ADJOURN
 
Ann called the meeting to order at 5:03pm.  AJ seconded. All in favor.  AJ moved to approve the Minutes of the September 22, 2021 and October 12, 2021 Special Budget Meeting Minutes.  Ann seconded. All in favor.  Ann said that the Pittsfield Volunteer Fire and Rescue representatives were here tonight to discuss their budget and capital plan.  She moved to take New Business 1 out of order.  AJ seconded.  All in favor.
 
NEW BUSINESS:

1. PVF&R Budgets and Capital Plan. 

Budget: Caleb said that he and Trish worked together to produce a budget.  He said he didn’t see any big changes. The only thing they adjusted were the utilities and only slightly.  The electricity and telephone increased $100.00 each.  Expense of Dues decreased $200.00.  Ann said she had questions.  She asked about the Equipment line item.  Caleb said that $7200 was budgeted and so far $6364 has been used. Caleb said that he looked at the Capital Equipment Fund as broad terminology.   They felt that the Equipment line item was more for day-to-day purchases.  They thought the Equipment Reserve Fund should be used for major items or repairs (ex. a new thermal imaging camera, turnout gear, boots, etc.). Boots for a member and several helmets were purchased using the regular budget.  Ann explained that by seeing what was spent from
 
 
Pittsfield Select Board Special Budget Minutes                                                        page 2
October 26, 2021
 
the Reserve Fund it helps the Board during budget deliberations know how to budget for the next year.  The Board asked about the maintenance of the vehicles.  It was felt that Engine 1 needs new springs, and the expense could be covered by using money allocated to the other vehicles.  They didn’t feel that the other vehicles would need to use their budgeted amount of $1000 each.  State Inspections have shown that some parts are under warranty, and some are not.  There were no further questions on the budget by the Board.
 
Capital Plan: Caleb said that they are on track with the vehicles.  Right now, they are concentrating on Engine 4 and Rescue 1.  Trish said that the total for the Truck Replacement Fund should be $103,543 after the November tax payments come in.  Caleb said they are hoping that Engine 1 will last a few more years to allow focus on Engine 4 and Rescue 1.  Should they decide to sell the Rescue Truck (Ford F-150), it will be worth something and provide a cushion.  The Tanker sale would go right to the truck fund.  The Tanker is due to be paid off in October 2023. Approximately $43,000 annually has been going to pay off that loan.  There hasn’t been any turnout gear purchased using the Capital Equipment Fund.  Caleb said they try to use their regular budget before tapping the Capital Fund.  The thermal camera has been used a lot, especially with chimney fires and detecting the heat signature of bodies in a fire.  It was estimated that to replace it would cost around $9,000.00.  They would keep the old one as a backup. There have been water issues involving the Firehouse. The driveway needs work.  It is higher than the building so that the water runs into the garage.  In the winter, this issue causes the door to freeze shut.  Different ways of water diversion were presented.    Paving seemed the best option.  It would help keep the firehouse cleaner and an apron across the front and extending beyond the sides of the building  could allow the addition of backup lines to assist drivers as well as washing vehicles. A quote of $20,000.00 has been obtained and they are looking to doing this project next year.  Regarding the PVFD's fund derived from their fund-raising efforts as opposed to Town taxpayer income, Caleb said that the fire department will not submit bank statements for the aforementioned funds to the Town as requested.  They feel it is their money and not the taxpayer's funds.  The PVFD will continue to provide balance statements for these funds to allow the Selectboard to consider these funds when determining budgeting of Town funds.  There was discussion about contradicting views expressed by VLCT and the State Treasurer as to who “owns” this money.  Caleb said that anyone can see their books, but they will not turn them over.    AJ said that he would research this so that an agreement can be reached.Caleb, Greg, and Dave were thanked for coming and presenting their budget and capital fund plans.  
 
OLD BUSINESS:

1. General Fund, Highway, Cemetery Expenditures: 

Pittsfield Select Board Special Budget Minutes                                                        page 3
October 26, 2021
 
   
NEXT SPECIAL BUDGET MEETING: Tuesday, November 9, 2021 @ 5:00pm in the Town Office.  The Library Board of Trustees will present their budget. 
 
Ann made a motion to adjourn the meeting at 6:31pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: November 9, 2021
 
 
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           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben