​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
“To listen to a recording of the meeting please click here” https://fccdl.in/8nx7bHM7Yj
 
DATE:   February 18, 2021
 
PRESENT: (virtually) Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT: (virtually)Lyle Jepson, Exec-Director, Chamber & Economic Development of the Rutland Region
 
AGENDA
 
AGENDA MODIFICATIONS:  None
 
CORRESPONDENCE:  None
 
APPROVAL OF MINUTES:  February 4, 2021 Regular Meeting
 
OLD BUSINESS:
1.Town Report/Informational Meeting
 
NEW BUSINESS:
       1.    Chamber & Economic Development of the Rutland Region
2.Original General Store – Liquor License
3.Grand List Certification
4.Treasurer’s Report – January Financials
 
NEXT MEETING DATE: February 27, 2021 at 10:00AM. Remote Informational Meeting on Town Meeting Warrant (Board Members, Moderator, IT Moderator, and Town Clerk at Town Office)
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  Seconded by Joyce.  Ann introduced Lyle Jepson and moved to take NB#1 out of order.  Joyce seconded.  All in favor. 
 
APPROVAL OF MINUTES:  February 4, 2021 Regular Meeting.  Joyce moved to accept the Minutes.  Ann seconded. Approved.
 
OLD BUSINESS:
1.     Town Report/Informational Meeting.  Ann encouraged everyone to look over this informational
meeting plan.  She also felt that the School Board should be a part of the meeting and will speak with Kris Sperber.  She noted that Town Report had been mailed out and the Board indicated they were pleased with it and the job the Auditors did.  The Board also discussed with Martha the best way to deal with taking the Minutes.  Martha said she hoped to follow up with some other towns that might have their Minutes posted prior to our meeting to see how they were done.  No major problems were anticipated.
 
NEW BUSINESS:
1.    Chamber & Economic Development of the Rutland Region.  Lyle Jepson, Executive Director of the Chamber & Economic Development of the Rutland Region, had contacted the Town last December and sent information about the organization’s marketing initiative and funding request. It was noted that the Rutland Region Chamber of Commerce and the Rutland Economic Development Corporation had merged. They serve the entire county and would like to work with Pittsfield if appropriate.  Recently they distributed masks to various businesses in the area. He said they strongly feel they need more people to become involved and COVID has helped.  The tax base needs to grow.  Currently they are sending out emails to parties showing interest.  They have a concierge program to match with people interested in the area.  He said that Pittsfield has a page on their website and wanted to know what information the Town would like to add.  They would also like to take photos to include on the page.  Biking trails now are a draw to Pittsfield.  The Board noted that it was late for funding for this year but would like to talk later in the year.  Ann turned the conversation over to Joyce, as a local business owner. Joyce asked if the KPAA had joined with Rutland to share resources.  She also asked what the organization is doing for downtown Rutland as it looks a bit barren. He responded that the downtown needs to be an “experience” that will take a long time.  Rutland needs to work to entice retail businesses and they are working closely with the Rutland Partnership.  There needs to be access to affordable housing and that is being worked on, ex. short term vs long term rentals.  Draws to Rutland currently include the Friday night movies in the summer, Center Street Marketplace, the Farmers Market, radio station, etc.  Ann asked how their marketing could help Pittsfield.  The costs of membership and dues were discussed.  Lyle concluded the discussion by saying that their video on Rutland County and their website link would be forwarded to the Town for inclusion in our website.  The Board thanked him for attending.  
2.    Original General Store – Liquor License Renewal.  Ann made a motion to accept and sign this Second-Class Liquor License. Seconded by Joyce.  All in favor.
3.    Grand List Certification.  The Board will sign this and have it recorded.  It was decided to review past years to see if their certifications were approved and signed.
4.    Treasurer’s Report – January Financials.  AJ questioned one of the items and Ann said she would ask Trish about it.  Ann added that Trish is receptive to feedback from the Board. AJ saw no reason why the financials could not be approved at this time. Ann moved to accept.  Joyce seconded.  All in favor.
 
OTHER BUSINESS:  Joyce said that she had heard that all street signs are being replaced statewide and that in one town someone had collected their signs and was selling them. She felt that if this information was correct, that Pittsfield should collect the signs and perhaps auction them at the Bazaar, etc.  Ann noted that old Town Office windows had been found during renovation as well as old chairs.  These could also be sold/auctioned.  
 
NEXT MEETING DATE:  February 27, 2021 at 10:00AM.  Remote Informational Meeting on Town Meeting Warrant (Board Members, Moderator, IT Moderator, and Town Clerk at Town Office)
 
As there was no further business to discuss, Ann made a motion to adjourn the meeting at 7:09pm.  Joyce seconded.  All were in favor.
 
 
 
Respectfully submitted,
 
                                                                                    s/Martha L. Beyersdorf, Secretary
 
Approved: March 4, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      A.J. Ruben

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
DATE:   February 4, 2021
 
To listen to a recording of this meeting please click https://fccdl.in/n2o4Kteu81
 
PRESENT: (virtually) Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT: (virtually)Rep. Kirk White
 
AGENDA
 
AGENDA MODIFICATIONS:  1.C#3: U.S. Census Bureau: 2021 Boundary and Annexation Survey; 2. NB#5: Annual Certificate of Highway Mileage; 3. NB#6: Swiss Farm Market Liquor License Renewal; 4.  NB#7: Auditors’ Printing Quotes
 
CORRESPONDENCE:
1.Resignation: Mona Colton
2.Green Mountain National Forest Land and Resource Management Plan
3. U.S. Census Bureau: 2021 Boundary and Annexation Survey
 
APPROVAL OF MINUTES:  January 21, 2021 Regular Meeting
 
OLD BUSINESS:
1.Final Local Hazard Mitigation Plan
2.Town Hall Update
 
NEW BUSINESS:
1.Municipal Roads General Permit – Implementation & Schedule
2.Town Road/Bridge Grant Program
3.FEMA Technical Assistance Program
4.Rep. Kirk White
5.Annual Certificate of Highway Mileage
6.Swiss Farm Market Liquor License Renewal
7.Auditors’ Printing Quotes
 
OTHER BUSINESS:
1.Informational Meeting Run-through

​NEXT MEETING DATE:  February 18, 2021
 
ADJOURN
 
Ann called the meeting to order at 6:03pm.  Seconded by Joyce.  All in favor. Ann presented the Agenda Modifications, and they were seconded by Joyce and added to the agenda.  A motion to approve the Minutes of the January 21, 2021 Regular Meeting was made by Ann and seconded by Joyce.
 
Ann recognized the newest Select Board member AJ Ruben.  She noted that he has served the Town as a member of the School Board as well as other positions and said she was anxious to work with him. He is replacing Mona Colton, who has resigned, until Town Meeting.
​
CORRESPONDENCE:
1.     Resignation: Mona Colton.  This resignation was received on January 14th.  It was hoped that she would stay on until Town Meeting but that did not happen.  AJ Ruben has consented to assume the position until Town Meeting.  Ann made a motion to accept Mona’s resignation. Seconded by Joyce.  Motion passed.
2.     Green Mountain National Forest Land and Resource Management Plan. This correspondence announces a review of the Forest Plan associated with new information or changed circumstances relative to roads management.  No action taken.
3.    U.S. Census Bureau: 2021 Boundary and Annexation Survey.  The BAS is a voluntary survey.  This correspondence outlines the reasons the survey should be completed.  Trish has made no changes to the survey and this will be kept on file at the Town Office.
 
OLD BUSINESS:
1.     Final Local Hazard Mitigation Plan.  This 2020 plan has been adopted as an official plan of the Town and took effect on January 27, 2021.  This will be in effect for five years.  Ann suggested it be added to a tickler file so that it can be worked on beginning a year prior to its expiration.  A copy will be forwarded to the Planning Commission.  Ann moved that the Town Clerk post this to the Town’s website under Ordinance and Policies.    Seconded by Joyce.  All in favor.
2.     Town Hall Update.  Ann brought everyone up to date with what has been done.  Two steel beams have been lifted into place today.  The installation should be completed by tomorrow.  The final topcoat needs to be applied to the footings by the concrete contractors.  The Building Committee meets on Monday to address what is left.  Most of the project has been completed.  There has even been coverage by three local newspapers. 
 
NEW BUSINESS:
1.     Municipal Roads General Permit – Implementation & Schedule. The VT Department of Environmental Conservation announces a new State program addressing stormwater runoff from municipal roads.  Every town much comply.  A survey of all our roads much be carried out and roads identified as not complying must be tended to.  A deadline of no later than December 31, 2036 must demonstrate that all hydrologically connected municipal roads meet the standards listed in the MRGP General Permit. George has indicated that TRORC is handling this.  Ann said that Pete may be invited to a future meeting to provide more information.
2.     Town Road/Bridge Grant Program. Ann said she has checked with Peter Fellows at TRORC to see what deadlines, etc are needed.  She would like more information of previous grant proposals to see if there are any that may help with the MRGP requirements. She said that we can help George with the paperwork and financing so he can focus on what he needs to do.
3.     FEMA Technical Assistance Program.  This letter indicates that because Pittsfield has completed its Local Hazard Mitigation Plan, it is now eligible to apply to Vermont Emergency Management for mitigation grants administered by FEMA. A Letter of Interest has been requested by the Planning Commission and has been written and signed.  Ann proposed that a Letter of Interest be written.  Seconded by Joyce.  All in favor. She noted that this is after the fact as the deadline has passed but wanted this on the record.
4.     Rep. Kirk White.  This is the first monthly attendance by Rep. White.  His intent is to bring the latest information regarding legislation and anything else that might impact the Town.  He stated that this job has a huge learning curve added to by COVID-19.  He said he has chosen to serve on many committees are serving as a Liaison for the Commerce Committee and is part of caucus’ with special purposes and has signed up for them all.  He said that his focus is on small communities.  He noted that inadequate childcare seems to be a common issue among many groups. Rep. White also presented information on jobs that are available but unfilled due to a lack of qualifications. The State is trying to coordinate with local colleges regarding training.  Broadband is also a bit topic of conversation.  The education tax was discussed and appears to be less than anticipated due to an unexpected increase in Sales and Use Tax revenue.  Ann presented Pittsfield’s financial situation and expressed concern about the education tax rate and its possible effect by the municipal rate.  Grants and loans available to small business owners was also discussed.  Rep. White stated that he adds links to his Facebook page as he gets information on various programs, etc.  The Board thanked him for attending tonight and presenting his update and sharing of information.  Next month’s meeting date was briefly discussed, and he will be notified when it is set.
5.     Annual Certificate of Highway Mileage.  There have been no changes in the last few years. It has been 19.593 miles of Town highways.  Ann approved the acceptance and sign this document.  Joyce seconded.  All in favor.
6.     Swiss Farm Market Liquor License Renewal.  Ann motioned to accept and sign this Second Class Liquor License.  Seconded by AJ.  Joyce recused herself.
7.     Auditors’ Printing Quotes.  Martha was asked to present the three quotes 1) Spaulding Press: $1,647; 2) Minuteman Press in Colchester: $1,571.73; and Springfield Printing: $1,678).  Ann made a motion to accept the bids and select Spaulding Press as requested by the Board of Auditors.  Joyce seconded the motion.  All in favor. Ann noted that this is after the fact as the printer has been working with the Auditors recently.
 
OTHER BUSINESS:
1.Informational Meeting Run-through.  Ann said she is trying to set up a run-through for this Monday to assist with logistics and iron out any potential issues prior to the meeting on February 27th.
 
NEXT MEETING DATE:  February 18, 2021 at 6pm via online meeting.
 
As there was no further business, Joyce made a motion to adjourn the meeting at 7:06pm.  Ann seconded. All in favor.
 
 
Respectfully submitted,
 
                                                                                    s/Martha L. Beyersdorf, Secretary
 
Approved: February 18, 2021
 
 
                                                      /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      A.J. Ruben