“To listen to a recording of the meeting please click here: https://bit.ly/3FhyJRC
DATE: November 9, 2021
PRESENT: AJ Ruben, Joyce Stevens (Ann attending via Teams)
PUBLIC PRESENT: Trish Fryer, Cindy Bryant, Betty Warner, via Teams: Amanda Barrett
AGENDA MODIFICATIONS: COVID 19 Notification Letter – NB#2
APPROVAL OF MINUTES: October 26, 2021 Special Budget Meeting Minutes
- General Fund, Highway, Cemetery Expenditures
- Sand Shed Grant
- Town Office PDF Subscription
- Roger Clark Memorial Library – Budgets/Capital Plan
- COVID 19 Notification Letter
NEXT SPECIAL BUDGET MEETING: Tuesday, November 23, 2021
NEXT REGULAR MEETING: Thursday, November 18, 2021
Ann called the meeting to order at 4:59pm. Joyce seconded. All in favor. Ann had one Agenda Modification – COVID 19 Notification Letter will be NB#2. AJ moved to approve the Minutes of the October 26, 2021 Special Budget Meeting Minutes. Ann seconded. All in favor. Representatives of the Library were here tonight to discuss their budget and capital plan. Ann moved to take New Business #1 out of order. Joyce seconded. All in favor.
- RCML Budgets and Capital Plan.
Library Materials/Patron Services – This is a rename for Books, DVD’s, CDs to include online streaming services, etc. Amanda said that newer titles are typically not included in the Interlibrary Loan service. These would need to be purchased to be more in line with what patrons want. Also streaming services have costs associated with them. She added that reading materials are extremely limited and cited examples.
Pittsfield Select Board Special Budget Minutes page 2
November 9, 2021
Green Mountain Library Consortium – This is based on $1/patron. The number of patrons was increased from 230 to 275. The number of patrons previously budgeted for was 250, therefore $25 was added to the budget.
Museum Passes – This is a new line item. Some of these need to be purchased. They are offered to libraries at a reduced price. $500 added to the budget.
Supplies (office/cleaning) – an overall increase of $200
Telephone/Internet – an overall increase of $100
Programs/Events – an overall increase of $300
Social Media/Advertising – an increase of $20 due to inflation.
Interlibrary loan currier – an increase of $540. This allows the borrowing of books from other libraries. Betty has been acting as the courier between Pittsfield and Rochester. Amanda added that there is a grant that they will be applying for next year to help reduce the cost. There was more discussion on the grant.
Technical Services – an increase of $150 to include online monitoring of Wi-Fi.
Mileage - $100 added to a previously unbudgeted item. Cindy said that they coordinate trips to pick up items. Ann asked what the librarian would need to use her car for? Cindy used the example of the Story Walk. She picked up and returned the materials from the woman in Montpelier who designed them.
Periodicals – The library subscribed to one adult and one children’s magazine. An additional $14.60.
Ann felt that this past year was a building year for the library, and did they anticipate the need for the increase in the budget? Cindy said they are still building but are hopeful for increased use.
Capital Plan: Betty said that she had made arrangements with an architectural designer who will work pro bono. Cindy said that there is a library who is redoing their facility and Pittsfield can obtain the bookcases that they are replacing. Due to the current supply situation, they are not available yet. There was discussion about some items in the Capital Expenditure listing that should be in the Budget instead. The Continued Adult Book Collection should be in the Budget.
Payroll – There was discussion about the current offering and why is seems higher. Cindy said that they need to be competitive in the offering. As far as increasing the current hours, they cannot be more than 24 hours or benefits, etc. become involved.
- General Fund, Highway, Cemetery Expenditures – Ann moved to table this to the next meeting. Joyce seconded. All in favor.
- Sand Shed Grant –Ann said that the question now is whether they move forward with the Municipal Mitigation Grant. Notification needs to be made if accepting. Ann presented a handout with answers to the questions posed at the last meeting. Ann
November 9, 2021
moved to accept the Municipal Mitigation Grant for $56,000. Seconded by AJ. All in favor. Ann signed the Letter of Acceptance. Ann added that the transportation grant is still going to be applied for. A Letter of Recommendation needs to be completed and Ann said she would have it at the next meeting then a motion to proceed can be made then.
- COVID 19 Notification Letter. Ann said she sent a Draft of the letter to Board members. AJ, Joyce, and Trish all felt that this doesn’t really apply to the office specifically and should not go further.
- Bonus for Town Clerk/Treasurer – Joyce said that when doing the orders, she expected to see the bonus. Discussion. Ann told Joyce to add it to the next Request for Order.
NEXT SPECIAL BUDGET MEETING: Tuesday, November 23, 2021 @ 5:00pm in the Town Office.
NEXT REGULAR MEETING:Thursday, November 18, 2021 @ 6:00pm in the Town Hall.
Ann made a motion to adjourn the meeting at 6:44pm. Joyce seconded. All in favor.
Martha L. Beyersdorf, Secretary
Approved: November 23, 2021
Ann Kuendig Joyce Stevens A.J. Ruben