“To listen to a recording of the meeting please click here: https://bit.ly/3sSfWcS
DATE: December 28, 2021
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Trish Fryer
AGENDA MODIFICATIONS: Town Office Building – electrician bid on lighting NB2
APPROVAL OF MINUTES: December 21, 2021 Special Budget Meeting Minutes
- Budget Revenue and Expenditures - finalize
- Capital Improvement - proposals
- Town Warning for March 1 Town Meeting – draft Articles
- Town Office Building – public access
- Town Office Building – electrician bid on lighting
NEXT SPECIAL BUDGET MEETING: TBA
NEXT REGULAR MEETING: Thursday, January 6, 2022
Ann called the meeting to order at 5:16pm. AJ seconded. All in favor. Ann presented an Agenda Modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of the December 21, 2021 Special Budget Meeting Minutes. Ann seconded. All in favor.
- Budget Revenue and Expenditures – finalize.
- 6-month budget – Trish discussed the General Fund’s Undesignated Funds and noted that adding them as revenue is misleading as they are fund carried over from the previous year and not income from 2021. Adding them in as a credit at the end of the budget provides a more accurate number for the budget. She said she did the same with Highway and Cemetery.
- 12-month budget. General Fund: The Rutland County Taxfigure has been added. Trish reviewed the Contributions with the Board to make sure she had the latest figures. There was discussion as to whether to fund the NeighborWorks of Western Vermont and The Preservation Trustas neither one has sent in a funding request or
December 28, 2021
annual report. As the total allotted for Budget Disbursements had not been reached, the Board decided to fund both items. Ann asked about adding money to the Contingency Fund. Trish said that when FEMA/State money is received and the loan paid off, any surplus money could be added then, hopefully by May so that the loan will not have to be rewritten. Trish questioned her figure for Tech Support/Softwareas she had two different totals. The line items that made up the total were reviewed and a total of $5,200 was agreed to by everyone. This would cover all the computers in the office. Trish said the Undesignated Balancesare incomplete, but it looks like all the funds will be as expected. The Articleswere reviewed to discuss where the money being requested would come from in the budget. Line items were created as needed. The Board discussed and opted to remove the following Articles from the draft of the Warning: deposit a surplus of $3,800 into a reserve fund for Library Capital Improvements, deposit $4,500 into the PVF&R Equipment Reserve Fund, and deposit $2,700 into the Reappraisal Reserve Fund. Cemetery Fund: The Board felt that there was enough money to self-fund the next few years, so there will not be any contribution from the General Fund. Highway Fund: The Article for depositing a surplus of $67,000 into the reserve fund for Highway Equipment was removed. The Board also looked at lowering the tax rate and felt positive about this.
- Capital Improvement – proposals
- Town Warning for March 1 Town Meeting – draft Articles. The positions up for re-election were reviewed and corrections made as needed. There are eleven elected positions this year.
- Town Office Building – public access. Trish said that she has been doing appointments all along and doesn’t feel there is a need right now to have the door locked. AJ moved to give the Town Clerk the authority to do an appointment only policy when she feels it is necessary. Joyce seconded. All in favor. Regarding dog licensing, Joyce suggested obtained emails and sending a notice at the beginning of the year stating that licenses are available from January 1stto April 1.
- Town Office Building – electrician bid on lighting. Ann said that she has a neighbor who is a licensed electrician and explained to him about the lights in the Office and Library that are on a timer, and could they be changed? Joyce added that she spoke with Eric, and he indicated that the State has some requirements regarding motion activated lighting. The initial request had been to remove the motion activation so that the lights remained on. Ann said that she also had him look at the lights over the basketball court and found the wiring had disappeared. George will be asked if he knows anything about this. Joyce inquired about solar lighting at the court and at both doors on the Town Office Building. Ann said the estimate for the work could be up to $1,000 and take about a day to complete. The money could come from the Recreation Fund and the Town Office Building
Pittsfield Select Board Special Budget Meeting Minutes page 3
December 28, 2021
Fund. A flood light on a timer on the back of Town Hall was also suggested. AJ moved to authorize the electrician to do the work up to $1,000. Joyce seconded. All in favor.
- Town Office Building – burner repair. Trish said that the burner has been repaired and the cost is expected to be around $4,000. She wasn’t sure if the warranty was still in effect and would check. She said she would look and see where the money could come from. The Board questioned whether to add $4,000 to the Town Office Reserve Fund in the 12-month budget. This will be addressed at another time.
NEXT SPECIAL BUDGET MEETING: TBA
NEXT REGULAR MEETING: Thursday, January 6, 2022 at 6:00pm in the Town Hall.
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:00pm. AJ seconded. All in favor.
Martha L. Beyersdorf, Secretary
Ann Kuendig Joyce Stevens A.J. Ruben