PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
 
“To listen to a recording of the meeting please click here”:  https://fccdl.in/nPTyV7B4mA  
 
DATE: May 20, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben (unable to attend)
 
PUBLIC PRESENT:  Ian Sullivan
 
AGENDA MODIFICATIONS:  Driveway Permit – NB#7; Village Green Landscape Expenditure – NB#8
 
APPROVAL OF MINUTES: May 6, 2021 Regular Meeting
 
CORRESPONDENCE:

1. Citizen Concern/Complaint – Sullivan Dog Ordinance complaint

 
OLD BUSINESS: 

1. Town Office – Security Locks
2. Public Meeting – Recording Procedures
3. Culvert #33 project - update

 
NEW BUSINESS:

1. Internal Controls Checklist
2. Treasurer’s Report – April financials
3. Dog Ordinance
4. Transition to .Gov domain
5. Listers’ Surge Protector purchase
6. Summer meeting schedule
7. Driveway Permit
8. Village Green Landscape Expenditure

 
NEXT MEETINTG DATE:  Thursday, June 3, 2021
 
ADJOURNMENT
 
Ann called the meeting to order at 6:03pm. Joyce seconded.   Ann presented Agenda Modifications (see above).  Joyce made a motion to accept the Minutes of the May 6, 2021 Regular Meeting. Ann seconded.  Ann motioned to take C#1 and NB#3 out of order.  Joyce seconded.
 
Correspondence:

1. Citizen Concern/Complaint – Sullivan Dog Ordinance complaint.  Mr. Sullivan’s complaint concerned the Town’s late/penalty fees.  His feeling was that the Board was imposing late fees higher than what the State sets forth under 20 VSA Section 3581.  However, there is another statute, 20 VSA section 3550 that gives a legislative body the authority to impose up to a $500 civil fine. The Board explained how the current fees were determined.  The issue with the dog ordinance amendments may simply need a change in wording.  It was decided to table further discussion until the next meeting when A.J. can be present.

 
Old Business:
       1.    Town Office – Security Locks.  Joyce purchased the locks for the two doors for a cost of $140.00. Carl Oertel will install them.   The brass will be exchanged for polished nickel.  Ann moved to authorize the expenditure of $140.00 for the two locks to have it on the record.  Seconded by Joyce.
   2. Public Meeting – Recording Procedures.  Ann said she checked Staples for an inexpensive laptop and found one for $359.00. She said she sent the specs to Brian Davis and asked how to program it so the Town’s network is secure, and it can utilize the Teams app through Microsoft 365.  The Town Clerk can then schedule the Teams meetings and the organizer of the meeting can pick up the laptop from the Town Clerk and hit the “record” button.
​  3.  Culvert #33 project – update. A permit extension has been obtained. Ann completed the permit for the Army Corps of Engineers but had some questions she needed help with.  She forwarded it to Neal at Champlain Construction for help and when it was returned sent it to Josh for his review. Once Josh returns it, it will be sent on with all accompanying documentation.  Ann said she spoke with George and asked if he could obtain a commitment date from Champlain.  The project can’t begin until July 1stanyway. 
New Business:

1. Internal Controls Checklist.  Every year the Town Clerk is required to fill out a checklist for municipalities.  Ann moved to acknowledge that the checklist has been received from the Town Clerk and reviewed.  Joyce seconded.
2. Treasurer’s Report – April financials.  Joyce said that when doing the weekly Orders, she noticed that the fuel bill for the Town Hall was over the pre-buy.  But when she looked at the financial report there was no money noted for the Town Hall.  She and Ann wanted to know where in the budget it would show.  She will speak with Trish about this.  George’s bill from Earle’s was over by $1,100.00.  George said that more rust was uncovered, and new shocks were needed.  The money was taken out of the Equipment Fund.
3. Dog Ordinance.  See C#1
4. Transition to .Gov domain.  The State has offered a proposal through the Secretary of State’s Office.  It would be free for the first year, then a yearly fee thereafter.  Currently the Town is paying $40 yearly.  The Board wondered if the .gov would strengthen security and would the Town want to have its cyber security with the government? Joyce motioned to table this for another discussion if Trish was interested in doing this, but the money situation needs to be looked at as well.  Ann seconded.
5. Listers’ Surge Protector purchase.  Ann said that the Board had already authorized $124.99 for a battery backup and surge protector as the Listers had some recent computer issues. She wanted this put on record.  Joyce seconded.
6. Summer meeting schedule.  Ann said that typically the Board meets once in July and once in August.  She asked members to check vacation schedules.  Dates were discussed.  If necessary, an emergency meeting could be called to set the tax rate if the regular meeting is held mid-month.  July 8thand 15thwere suggested.  The summer schedule will be finalized at the next meeting.
7. Driveway Permit.  George met with the property owner of 380 Forsha Road, reviewed the permit, and accepted it.  Ann moved to approve the driveway permit.  Seconded by Joyce.
8. Village Green Landscape Expenditure.  Ann said that Patty sent an email saying that Connie plans to dig out and refill the flower beds.  Patty Haskins would like to purchase plants at Griff’s Greenhouse with budgeted funds.  The Board felt $100 would cover both areas and Patty and Sarah Gallagher can work out the plantings.  Ann motioned to approve an expenditure of $100 for garden plants.  Joyce seconded.

 
Next Meeting Date:  Thursday, June 3, 2021 at 6:00pm in the basement of the Town Office Building, both in person and virtually.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:51pm.  Seconded by Joyce.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: June 3, 2021
 
 
                                                     /                                                                 /
          s/ Ann Kuendig                                       s/ Joyce Stevens                                      A.J. Ruben

 
 
 
  
 
 
 
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
“To listen to a recording of the meeting please click here”:  https://fccdl.in/aUNA48u36J 
 
DATE: May 6, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT: State Rep. Kirk White (virtually), Betty Warner
 
AGENDA MODIFICATIONS: Delinquent Tax Properties – Follow up – OB#6
 
APPROVAL OF MINUTES: April 15, 2021 Regular Meeting
 
CORRESPONDENCE:

1. VT Rural Fire Protection Task Force – re: Fire Suppression Grants Notice
2. Village Center Tax Credit Notice
3. TRORC Energy Progress Report

 
OLD BUSINESS: 

1. Rep. White – Legislative Update
2. Town Office – Security Locks
3. Library – Wi-Fi Extension
4. Public Meeting – Recording Procedures
5. Dogs – license penalty letters
6. Delinquent Tax Properties – Follow up

 
NEW BUSINESS:

1. TRORC – Energy Progress Report
2. Cemetery – Project Update
3. Mascoma Disaster Loan Note
4. 2021 Projects – Town Office Painting, Recreation Area

 
NEST MEETING DATE:   May 20, 2021
 
ADJOURNMENT
 
Ann called the meeting to order at 6:00pm.  Joyce seconded, all in favor.  A.J. motioned to approve the Minutes of the April 15, 2021 Regular Meeting. Joyce seconded, all in favor.
 
CORRESPONDENCE:

1. VT Rural Fire Protection Task Force – re: Fire Suppression Grants Notice.  This information will be forwarded to David Colton, Fire Chief.
2. Village Center Tax Credit Notice. The application for this tax credit is now available for businesses and the deadline for applying is July 1, 2021. Sarah Gallagher had put together a business directory and Ann thought that this grant information should be forwarded to her to perhaps forward to businesses in the Village Center.  
3. TRORC Energy Progress Report. TRORC helped communities in 2016. Ann noted that this is the first follow up report she has seen.  This will be discussed under NB#1.

 
OLD BUSINESS: 

1. State Rep. White – Legislative Update.  Rep. White began by saying that the Legislature has mostly finished up work on bills.  Some of the bills worked on include a ban on PFASs, a toxic chemical found in just about everything; Emergency Service Provider Wellness Commission; a study of literary and learning loss from COVID-19; DMV Bill; capital bill for construction on State properties; how to have the Legislature and State workers return to in-person and observe COVID protocols and allow enough space when the room is designed to be tight-fitting, etc.  The Legislature hopes to end their session May 22nd.  There are bills involving money that he hopes get through so that they can be disbursed into the communities. Ann asked about the Governor’s proposal to spend Coronavirus Relief Fund recovery money over four years. Rep. White said there are several proposals out there.  He hopes it will get through the Senate.  Joyce asked about the ban on PFASs and if there will be a cost to everyone down the line to get rid of everything or some remediation money to help cover the costs. Rep. White said the focus at this point is to stop its usage.  Ann asked how much money is in the Better Places Grant.  He felt $5,000 to $50,000 per municipality was available.  It’s a matching grant and has restrictions.  Its goal is to involve the whole community, not just one or two people.  Rep. White said he will plan to attend the June Select Board meeting and provide a wrap up of news of the Legislature.  He was thanked for attending tonight’s meeting.
2. Town Office – Security Locks.  Estimates were obtained for changing some of the door locks.  The first was $830.60 and the second was for fewer locks $680.60. Trish had been asked who had keys to the outside door and Ann presented a listing.  It was noted that the outside locks have not been changed since 2013. The Board discussed alternative ways of resolving the issue without spending hundreds of dollars.  A.J. felt the goal should be to put a lock on the basement door for the Historical Society and disable the lock on the vault.  A.J. made a motion that Joyce investigate the cost of buying one computerized lock for the Historical Society door and buying a regular old-fashioned knob for the stairway door and if less than a few hundred dollars, the board would authorize the purchase and get someone local to put it in.  Joyce seconded.  All in favor. It was suggested Carl Oertel be contacted about plugging the holes in the vault door to prevent the door from locking.
3. Library – Wi-Fi Extension. Betty said that the Library would like to have the Board’s permission to install devices over the front door. It’s hoped the Wi-Fi would extend 100’ and hopefully extend enough to cover the whole Green.  The gazebo’s power is always on and not on a timer. The device would work more as a repeater.  The subject of potential vandalism has not been considered.  It is hoped the device can be installed high enough to be a deterrent. The Library would be deploying a public Wi-Fi and certain restrictions will be in place which will limit liability. The same software will not allow certain programs, such as Netflix or YouTube.  The software can generate alerts if any issues arise.  Saguaro Technologies will monitor this.  There was discussion and questions between Betty and the Board about how this will work.  The Library will publicly announce this service when available.  Joyce made a motion to allow the installation of devices on the Town Office Building and Gazebo.  A.J. seconded the motion.  All were in favor.
4. Public Meeting – Recording Procedures.  The Board will continue with post pandemic protocols and continue recording and providing remote access for the public.  Brian with                                                                                                                                                                                                                                                                                  Saguaro Technologies will be contacted about what device to purchase that would have limited programs and Bluetooth speakers.  It will be kept in the Town Office in a locked area and available to all groups that function under the Open Meeting Law.  The Secretary of each group would be responsible for setting it up for each meeting and they will be provided with operating instructions.  There was discussion about how to link recordings and having them be available on the Town’s website.  When everything is in place, a protocol will be made.  The Board will discuss this further at the next meeting.
5. Dogs – license penalty letters. Trish has sent out the penalty letters to those who are still unregistered.  Ann made a motion to accept the letters as written and sent.  Seconded by Joyce.  All in favor.
6. Delinquent Tax Properties – Follow up.  Ann said she reached out to Janice Stumpf, the Delinquent Tax Collector for an update as the attorney has been paid.  Janice said she needs to speak with the attorney again.  Tax sale notices are being sent out to three more taxpayers. She said she will do as the attorney suggests.

 
NEW BUSINESS:

1. TRORC – Energy Progress Report.  Ann mentioned that the Town has signed a Tri Town Energy Agreement several months ago. TRORC organized a committee which is being chaired by Jeff Gephardt.  He is responsible for contacting the town representatives about meetings, etc.  He indicated that he was unable to reach either Matt Corron or Joyce Stevens about their recent meeting.  Ann noted that there will be ARPA money available to towns for energy audits, electric car charging stations, weatherization, solar, etc.  The Board discussed the possibility of charging stations and their impact on people using local businesses which waiting for their vehicles.   
2. Cemetery – Project Update.  Ann said that George sent out bid requests yesterday to Markowski and Moshers.  He already had one from Harveys.  The work is to be done between July and August 31st(even though it can be as late as October 1st).  
3. Mascoma Disaster Loan Note.  Ann noted that there is a discrepancy between what Town Report has for a payback amount and the amount of the check approved in orders.  She would like to see that reconciled.  Joyce said she would speak with Trish about reconciling the loan balance. The loan was renewed last year but Ann would like to see what Mascoma Bank has for numbers and if the Town renegotiates for a lesser amount would that reduce the interest rate.  Ann motioned to have the figures verified and once reconciled, the Board will sign.  A.J. seconded.  All in favor.
4. 2021 Projects – Town Office Painting, Recreation Area.  A bid came in from Don Marshall to prep and paint --------- for $3,350.00.  One window has a rotted sill and Carl Oertel will be asked to look at it.  Vision Builders, located in the former Casa Bella Inn, will be asked for an estimate on the project as well.  The Board discussed whether there is the possibility of a grant for open spaces where perhaps a fitness trail, walking trail, bike trail, etc. could be constructed.  This would also be available for use by the Library for some of their activities.  They also discussed what needs to be done to the basketball court and come up with a plan.

 
NEXT MEETING DATE:   The next meeting will be Thursday, May 20, 2021 at 6pm in the basement of the Town Office Building.  
 
 
 
As there was no further business to discuss, Ann motioned to adjourn the meeting at 7:28pm.  Seconded by Joyce.  All in favor.
 
Respectfully submitted,
                                                                                    
s/Martha L. Beyersdorf, Secretary
 
Approved: May 20, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      A.J. Ruben