​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting please click here:  https://bit.ly/3dAdEJU
 
DATE:  September 15, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, (AJ Ruben, absent)
 
PUBLIC PRESENT:   Susie Martin – Historical Society; (via Teams: Brett Yates)
 
AGENDA MODIFICATIONS:  Treasurer’s Report - August
 
APPROVAL OF MINUTES:  September 1, 2022 Regular Meeting
 
CORRESPONDENCE:
1.     Criminal Justice Council – Constable Certification
2.     TRORC – Dues payment
 
OLD BUSINESS:
1.     PRPC – project expenditure consideration & approvals:
a. V-Blasting – TH basement ceiling - $9,299.94 deposit & contract
b. Cal’s Drywall – TH basement walls - $5,623.92 deposit & contract
c. Paquette Plumbing – TH heat pumps - $11,073.64
d. BrookField Services – generator – Town Hall & Office - $25,380.00
e. CV Oil – generator to tank connection - $2,050.00
f. Paquette Plumbing – TH on-demand water heater - $4,482.75
g. PVF&R – Skidoo - $13,298.00
                                                TOTAL: $71,208.25
h. Able 15 yd dumpster - $250.00 drop & return/$150.00 1-ton dump
i. CV Oil – replace TH oil tank - $2,054.73
J. VT Electrical Services – demo & replace TH basement electric - $5,895.00
                                                TOTAL: $8,349.73
      2.  Town Hall – Emergency Shelter Project Scope of Work
       3.  Speed Sign – Update
      4.  Sand Shed – Update
      5.  WRVC – alternate delegate appointment
 
NEW BUSINESS:
1.     Historical Society – Invoice
2.     Garage – lighting upgrade
3.     Independent Contractor – Marshall paperwork
4.     Independent Contractor – BrookField Services paperwork
5.     Town Hall – rental request “Art in our Heart Pittsfield”
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
September 15, 2022
 
6.     Treasurer’s Report – August
7.     Executive Session 1 V.S.A. § 313(d) – Employee Grievance
 
NEXT MEETING DATES:
 
      1.  Special Budget Meeting: Thursday, October 6, 2022 5pm Town Hall
      2.  Regular Meeting: Thursday, October 6, 2022 6pm Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 6:04pm.  Joyce seconded.  All in favor.  Ann added an Agenda Modification (see above) and it was seconded by Joyce.  All in favor.  Joyce moved to approve the Minutes of the September 1st meeting.  Seconded by Ann.  All in favor.  Ann welcomed Susie Martin representing the Historical Society to the meeting and NB1 was taken out of order.
 
CORRESPONDENCE:
1.  Criminal Justice Council – Constable Certification:  This correspondence is an effort by the Vermont Police Academy to bring municipalities into line.  Ann said she completed the compliance tracking form for Tim Hunt and Doug Mianulli and will return it.  This form needs to be sent in after their election at Town Meeting in the future.   
2.  TRORC – Dues Payment.  This is a thank you note for the record.
 
OLD BUSINESS:
      1.  PRPC – project expenditure consideration & approvals:
a. V-Blasting – TH basement ceiling - $9,299.94 deposit & contract
b. Cal’s Drywall – TH basement walls - $5,623.92 deposit & contract
c. Paquette Plumbing – TH heat pumps - $11,073.64
d. BrookField Services – generator – Town Hall & Office - $25,380.00
e. CV Oil – generator to tank connection - $2,050.00
f. Paquette Plumbing – TH on-demand water heater - $4,482.75
g. PVF&R – Skidoo - $13,298.00
                                                                        TOTAL: $71,208.25
h. Able 15 yd dumpster - $250.00 drop & return/$150.00 1-ton dump
i. CV Oil – replace TH oil tank - $2,054.73
J. VT Electrical Services – demo & replace TH basement electric - $5,895.00
                                                                        TOTAL: $8,349.73
Ann said she listed the above in order on the Warning.  Items “a – g” were approved at the last meeting.  Joyce moved to approve “a – g” for payment from our Undesignated Surplus Fund for $71,208.25.  Ann seconded.  All in favor.  Item “h” for the dumpster was not included in their estimate however Ann said it was known that a Request for Order would be needed. 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
September 15, 2022
 
Joyce felt the money should come from the Town Hall funds and not from the Undesignated Surplus Fund.  Joyce said she would like to Town Hall Committee to present a total for everything that is needed for the building and not present items piecemeal.  Ann explained that they couldn’t present hard figures as the costs keep changing.
Item “I” is for the pumping out and removal of the single wall oil tank and replacing it with a double wall tank not to exceed $2,054.73.  Joyce asked about the pumping out of the oil and whether it would be pumped back in.  CV Oil will be asked.
Item “j” represents the replacement of the electric in the basement and the lighting.  The demolition has been done.  They have not been paid yet.  Their figure does not include sixteen lighting fixtures at approximately $29.97 apiece. 
Ann said the project is moving along.  The electrical demo has been done; the media blasting is underway.  Don Marshall will come and present options for painting/sealing but at this time we only have an old estimate from Don.  Lighting and ductwork will be done next, then framing.  The committee is still looking for framers.  Joyce asked about the drywall.  Joyce made a motion to approve h, I, and j and would like a more comprehensive list from the committee clarifying things.  Ann seconded.  All in favor.
2.  Town Hall – Emergency Shelter Project Scope of Work.  Ann said that the generator has been installed and the permit inspection is tomorrow.  Ann provided a handout listing the scope of the projects and this was reviewed.  This was for discussion and no action was taken.  New windows will be needed.  Five will be needed and they are about $300.00 apiece.  The heat pumps have been scheduled for October 11-12.  Gas hookups will be done by CV Oil, but the location of the stove hasn’t been determined.  Concern about the size of the tank for the heat pumps, water heater, stove, and generator.  Cracks in the basement floor need sealing and painting will need to be done.  Prime and paint the walls maybe something the committee can do.  Sink unit and plumbing. Kitchen cabinets, counter tops, and moveable serving island.  Sliding hanging doors for the storage area.  Sixteen hanging light fixtures and new tables and chairs.  Joyce hesitated on the tables and chairs.  No action.  Submitted for discussion.
3. Speed Sign – Update.  Ann said that the permit application is still being processed.  The State has asked for more information about the location of the signs and how they will be posted on the speed limit signs north and south of the village.  Their last question was about whether the solar panel would be left on the speed limit pole when the sign’s location changed. Joyce clarified with the manufacturer that they are one unit and can be moved.  The State questioned the battery being portable and the solar panel remaining on the pole and would this all be maintained by the Town. The whole unit: the sign, solar battery, and portable.  Once the permit is approved, the Board can discuss funding.  As a side note, Joyce suggested hanging flags on the phone poles as an additional deterrent.  This has been observed when coming into other towns and the result is drivers tend to slow down.
4. Sand Shed – Update.  Ann said that Denis Veilleux is doing well and moving along.  She noted that any work unfinished by October 1st the contractor can be docked $1900.00 per day.  The siding, bracing, and roofing should be completed by October 1st.  The electrician will be installing two lights.  There are a few other projects will need to be done including
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
September 15, 2022
 
cement spraying, site restoration, final inspections and final payments submitted.  A second Change Order was submitted to add six sheets of 2” blueboard to prevent frost from moving the front sill. Ann moved to approve the second Change Order to the sand shed project in the amount $663.00 for blueboard at the shed entrance which will help with the maintenance of the cement.  Joyce seconded.  All in favor.  The Change Order will be included in the next invoice from G&N.  Some additional financial issues were discussed.  Ann had an issue with one of the invoices in that the contractor had put in for 29 hours when the project was shut down.  She spoke with the auditor.  This needs some research. 
5. WRVC - alternate delegate appointment. Ann moved to appoint Dana Decker to the position of Alternate Delegate to the White River Valley Consortium.  Joyce seconded.  All in favor.  The Secretary was asked to send Dana an appointment letter.
 
NEW BUSINESS:
1. Historical Society – Invoice.  Susie explained that they had called the Royal Group about        getting an estimate for the lock and evidently there was some miscommunication.  Susie said the locksmith was supposed to evaluate the issue and provide an estimate, but he said he wasn’t told that.  Susie said she spoke with Trish and said there was money available for the invoice and the Select Board had previously said they would cover it.  The invoice was much greater than what they had been told.  Joyce provided some history about the lock, whether to leave it alone or remove all the lock mechanism.  Ann said she felt the Board had been responsive to the Historical Society’s needs.  A fund for maintenance had been created.  Joyce offered a split.  Ann suggested paying the estimate of $300.00.  Joyce moved to split the bill 50/50 and have the Board pay $322.50.  Ann seconded.  All in favor.  Ann asked that going forward, the Historical Society needs to present information on these types of situations to the Board.  She was thanked for attending tonight.
2. Garage - lighting upgrade.  Louis Donnet updated his invoice for changing out six of the nine lights in the Town Garage.  He is adapting the units in lieu of total replacement.  The invoice was for $1080.00.  Joyce said she asked Trish to make a new line item called Electrical Maintenance in the Highway Fund. This will create a negative, but it was felt there was money that can be used.  Joyce made a motion to approve $1080.00 for new lights for the garage.  Ann seconded.  All in favor.
3. Independent Contractor - Marshall paperwork.  Ann moved to approve.  Joyce seconded.  All in favor. This will be kept on file at the Town Office.
4. Independent Contractor - Brookfield paperwork.  Ann moved to approve.  Joyce seconded.  All in favor.  This will be kept on file at the Town Office.
5. Town Hall – rental request “Art in our Heart Pittsfield”.  Ann said that Betty Warner received a request from Suzanne Ellis for use of the Town Hall on an ongoing basis.  She wants to have a 2-hour seminar and the event would happen once a month preferably on a Wednesday when people can get together.  The meetings would be open to any kind of art.  She would like to use the 1st Wednesday of the month beginning October 5.  Ann said this is what we’d like to see in Pittsfield.  She felt that the Board needs to come up with some
Pittsfield Select Board Regular Meeting Minutes                                                    page 5
September 15, 2022
 
parameters such as insurance, rental agreement, or at least a policy on types of groups.  Joyce brought up the thought that previous groups of this type would go through the library for insurance reasons.  Joyce said parameters need to include whether it’s a community event open to anyone, who is in charge, etc.   Discussion.    Ann made a motion to allow Suzanne Ellis to use the upper floor of Town Hall on October 5 until we have more information about the event and get contact information. This will be treated as a one-time event.  Ann seconded.  All in favor.  Joyce will contact Susanne.   
6. Treasurer’s Financial Report – August.  Ann had a question regarding the fuel credit and where it should be applied. She said she would like to see the original paperwork.  Ann moved to approve the report.  Joyce seconded.  All in favor.
7. Executive Session 1 V.S.A. § 313(D) - Employee Grievance. The Board has been made aware of an employee “grievance” regarding their employment and she moved to enter Executive Session under the above Statute.  Joyce seconded.  All in favor.  The Board entered Executive Session at 7:33pm.  The Board came out of Executive Session at 8:10pm. 
 
NEXT MEETING DATES:
       1. Special Budget Meeting: Thursday October 6, 2022 5pm Town Hall
       2.  Regular Meeting: Thursday October 6, 2022 6pm Town Hall
 
 As there was no further business to discuss a motion to adjourn the meeting at 8:11pm was made by Ann and seconded by Joyce.  All in favor.
 
 
Respectfully submitted,
                                                                                   
 
Martha L. Beyersdorf, Secretary
 
Approved:
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting click:  https://bit.ly/3AKNfRa
 
DATE:  September 1, 2022
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: in person: Betty Warner, Michelle Hunt; via TEAMS: Brett Yates
 
AGENDA MODIFICATIONS:  Pittsfield at Peak – logistics NB5
 
APPROVAL OF MINUTES:  August 18, 2022 Regular Meeting
 
CORRESPONDENCE:
1.     Citizens’ Complaints/Concerns - Simister Noise Complaint #2
 
OLD BUSINESS:
1.     ARPA – accounting process
2.     PRPC – Report project recommendations & approvals
3.     White River Valley Consortium – Representative
4.     Grants – review Recreational Grant application
 
NEW BUSINESS:
1.     911 – address discrepancies
2.     Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval
3.     Village Green – paving estimate
4.     Budget – discuss deliberations schedule
5.     Pittsfield At Peak - logistics
 
NEXT MEETING DATES:  Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:03pm.  Seconded by AJ.  All in favor.  She welcomed those attending in person.  Ann presented an Agenda Modification (see above).  AJ motioned to accept.  Seconded by Ann.  All in favor.  Ann moved to approve the August 18, 2022 Regular Meeting Minutes.  Seconded by AJ.  All in favor.  Ann introduced Michelle Hunt, the Town’s E911 Coordinator and took NB 1 out of order.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
September 1, 2022
 
CORRESPONDENCE:
1.     Citizens’ Complaints/Concerns - Simister Noise Complaint #2.  This complaint was for noise, and it was felt that it was at a different location on Upper Michigan Road.  Discussion. It is only in violation if the noise continues after 10pm. The letter was accepted for the nuisance complaint file.
 
OLD BUSINESS:
1.     ARPA – accounting process.  Sarah Wright from VLCT recently sent an email Subject: ARPA – Updates and Reminders.  The email outlined prohibited uses of the ARPA funds and explains an approach to minimize the administrative burden and maximize flexibility for spending. Discussion.  Ann explained that Trish intends to create a line item entitled “Undesignated Spending Surplus” to account for the revenue along with a spreadsheet indicating how much was spent and on what.  It had been decided to use the Revenue Loss of $165,000+ for salaries, benefits, and utilities, if needed.  Ann moved to use ARPA Lost Revenue Funding to pay for FY22-23 Employee and Highway Salaries and Benefits and Utilities up to the total amount of our ARPA award.  AJ seconded.  All in favor.
2.     PRPC – Report project recommendations & approvals.  Ann updated project estimates for projects she would like the Board to consider. We can review the rest of the spending proposals, to determine priority, decide if ready to allocate some payments of invoices currently underway.  These are primarily regarding the Town Hall shelter: media blasting on the ceiling downstairs - $9,299.42; drywall/plastering - $5,623.92; Paquette Plumbing heat pumps - $11,073.64.  Ann asked if the Board approves these contracts and get to proposed payments.  She asked if the Board would approve spending from the ARPA funds and the answer was no.  Joyce expressed concern regarding the use of the term ARPA Funds.  The funds should be from the Undesignated Spending Surplus.  AJ felt that there should be a Warned (through the Minutes) meeting to make people aware of what the money is intending to be spent on.  The PRPC made recommendations which the Board has acted on however he felt the Townspeople should know what those Board-approved projects are before the payments are made.  Discussion.  Ann presented the items that would be voted on:
V-Blast - $9,299.94 deposit & contract                     
Cal’s Drywall - $5,623.92 deposit & contract
Paquette Plumbing Heat pumps – $11,073.64
BrookField Services generator - $24,610 + $385  + $385 =$25,380
CV Oil generator to tank connection - $2,050
Paquette Plumbing water heater - $4,482.75
PVF&R skidoo-$13,298.                                             
                                                      
 
                        Total = $71,207.46
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
September 1, 2022
 
Ann said that invoices for electrical and painting would be forthcoming.  AJ requested information from Ann on what is available in the Town Hall Fund and Begin Fund, what needs to be done and what would be needed from the Undesignated Surplus Funds.
Joyce made a motion to put all of this in the Minutes and on the 15th we are going to vote on spending this from the Undesignated Surplus Funds that are in the Town account so we can let everybody in Town know what we are doing with these funds. AJ seconded.  All in favor.   
Ann presented another estimate regarding the removal and replacement of the stanchions at the fire station.  She said she asked the fence company doing the basketball court for suggestions.  Ann presented information on bollards.  Other suggestions were made.  Their cost is $500 apiece installed.  She presented another option.  Boulders were also suggested, and Ann said she would speak with George.
3.     White River Valley Consortium – Representative.  AJ made a motion to appoint Jordan Stevens as the Town’s Representative to the Consortium.  Joyce seconded.  All in favor.  Joyce said she would approach Dana Decker to see if she would consider serving as an Alternate.
4.     Grants – review Recreational Grant application.  Ann noted two estimates for paving of the basketball court. The least expensive bid will be included in the application. Letters of Support for the grant application were made by PCC, the Library, and the Planning Commission.  Joyce motioned to approve the application for submission.  Seconded by AJ.  All in favor. 
 
NEW BUSINESS:
1.     911 – address discrepancies.  Michelle said a request had been made by a property owner to look at Wilcox Peak Road.  She explained that the road does not meet road name criteria.  The options to extend Hawk Mountain Road or keep Wilcox Peak Road were presented.  If Wilcox Peak Road is kept, several property numbers would need to be changed: 129 to 325, 345 to146, and 324 would be a new number.  E911 numbers are out of order at present.  Changes would make them correct. This would correct confusion in delivery and emergency services. Betty pointed out that the Property ID#s the Listers maintain would not change.  The Board suggested the roads remain the same.  Another road of concern was Music Mountain Road.  There are two permanent residents and beyond them two camps.  Michelle said she would speak with the camps’ owners regarding the road name.  The Board asked Michelle if any changes are made, to let them know.
2.     Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval.  Ann moved to accept their paperwork.  Seconded by Joyce.  All in favor and all the Board member signed.
3.     Village Green – paving estimate.  Ann said there is $25,652 in Parking Reserve Fund in anticipation of when the State would be doing Route 100.  Ann said she heard that the
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
September 1, 2022
 
Town might be able to use the State’s equipment for the job.  An estimate of $36,840 was received from a private paving company.  Joyce will contact Wilkes Paving for another estimate and VTRANS district engineer for updated information on the rt 100 paving project
4.     Budget – discuss deliberations schedule.  Year-end statements should be available soon, but the Undesignated Funds for the fy 22-23 will not be exact.  The Board & Treasurer will still need time in January to estimate Undesignated Funds.  The six month interim budget undesignated funds can be put towards the ’23-’24 FY.  Discussion regarding the insurance reimbursement for the elevator repair.  The following dates and times were selected for Special Budget Meetings with a one-time Warning: 
October 6th: 5-6pm followed by Regular meeting
October 20th: 5-6pm followed by Regular meeting
October 27th: 5-7pm *open for Capital Improvement presentations
November 3rd: 5-6pm followed by Regular meeting
November 10th: 5-7pm *open for Capital Improvement presentations
November 17th: 5-6pm followed by Regular meeting
November 22nd: 5-7pm *open for Capital Improvement presentations
The Secretary will send letters to the Highway, Cemetery, Town Hall Committee, Listers, Library, and Fire Department with their capital improvement proposals and include what was spent in the past year on capital improvements. 
5.     Pittsfield At Peak – logistics.  Ann outlined three things to consider regarding traffic during the event: 1) no thru traffic from 9:30-4, only locals; 2) venders to park in the baseball field with no exit until 4pm; and 3) rest room facilities would be available in the Town Office Building instead of the Town Hall as the Library will be open during the event. Betty said she asked a member of the Historical Society if they would be willing to be open during the event but has not heard back yet. Discussion.  Betty asked about the Park-n-Ride area and Joyce asked about handicapped accessibility.  Parking for customers was discussed.  It was decided to reconsider the parking issue.  
 
OTHER:  Joyce presented an invoice for lock repair on the vault in the Historical Society basement.  The invoice of $697.00 included service to figure out the combination.  This work was not authorized by the Select Board.  It was decided to put this on the next meeting’s agenda and invite someone from the Historical Society to attend.
 
NEXT MEETING DATES:  Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall.
 
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 5
September 1, 2022
 
As there was no further business, Ann moved to adjourn the meeting at 8:34pm. Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: September 15, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
 
DATE:  August 18, 2022
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: in person: Caleb Hawley; via TEAMS: David Larkin, Erica Simister, Carol Hinostroza, Zack Coffey, Brett Yates
 
AGENDA MODIFICATIONS:    
 
APPROVAL OF MINUTES:  July 21, 2022 Regular Meeting
 
CORRESPONDENCE:
1.     Citizens’ Complaints/Concerns - Simister Noise Complaint
2.     VLCT - Government Finance Webinar
3.     Resignation - Suana Rubin
 
OLD BUSINESS:
1.     PRPC - Report/Discuss additional project recommendations
2.     Speed Signs - Speed Survey Data
3.     Grants - Municipal Roads Grant Agreement
4.     White River Valley Consortium - Representatives
 
NEW BUSINESS:
1.     PVF&R – Thermal Camera request
2.     Town Roads – Town-wide tree trimming
3.     Town Office/Town Hall – Generator Purchase Agreement
4.     Town Hall – Insta-Hot Water Heater Agreement
5.     Contractors – Warhol Independent Contractor Agreement
6.     Treasurers Report – July Financials
 
NEXT MEETING DATES:  Special Select Board Meeting Thursday, September 1, 2022 @ 6pm Town Hall
 
ADJOURNMENT
 
Ann called the meeting to order at 6:02pm.  Seconded by Joyce.  All in favor.  She welcomed those attending in person and via TEAMS and asked those on TEAMS to identify themselves. Ann moved to take C#1, NB#1 and NB#2 out of order.  Seconded by AJ.  All in favor.  AJ moved to approve the July 21, 2022 Regular Meeting Minutes.  Seconded by Joyce.  All in favor.
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
August 18, 2022
 
CORRESPONDENCE:
1.     Citizens’ Complaints/Concerns - Simister Noise Complaint.  A complaint was filed regarding loud music coming from the Morgan’s property late in the evening of 8/12.  The State Police were notified, responded, and advised the party that excessive noise should be curtailed at 10pm by State Statute.  The property was not being used as an Airbnb but by the owners’ son.  The complainant, who said she lived about a mile away, was concerned about the excessive loudness and that this might happen again.  Ann explained the process of creating a noise ordinance and said that communication between the people involved usually resolved most issues. 
2.     VLCT - Government Finance Webinar.  Ann said that one was informative and noted that the Statute that addressed highway undesignated funds has been repealed. 
3.     Resignation - Suana Rubin.  Joyce moved to accept Suana’s resignation from the RCSWD Board.  AJ seconded.  All in favor.
 
OLD BUSINESS:
1.     PRPC - Report/Discuss additional project recommendations.  The discussion was a continuation from the last meeting.  Joyce obtained an estimate of $13,000.00 for the purchase of a sled which would be housed in the trailer.  There was discussion regarding the expenditure of the ARPA funds, and it was agreed that there was an accounting issue and that they could not proceed any further until they knew how to properly expend the funds.  Ann said she would get further clarification from VLCT.
2.     Speed Signs - Speed Survey Data.  The data was reviewed, and the next step would be to complete the permit application.  Joyce moved to sign and send in the application.  AJ seconded.  All were in favor.  The Board will wait until approval before purchasing the signs.
3.     Grants - Municipal Roads Grant Agreement.  This is the standard grant agreement for $12,500.00 which pays for culverts and labor.  Ann noted that the Town annually pays a permit fee of $1,350.00.  AJ moved and Joyce seconded to sign the agreement.  All in favor.
4.     White River Valley Consortium – Representatives.  There was a question as to whether to formalize the appointments.  Joyce said that her daughter Jordan has reached out several times with no response yet from Sarah.  Joyce will follow up with Jordan. 
 
NEW BUSINESS:
1.     PVF&R – Thermal Camera request.  Caleb said that the department has looked at several different brands of cameras and various distributors has given them some to try out.  He said that originally they considered one with a cost of around $9,000.00 but have since found one with a rechargeable battery they like that clip onto their jackets and frees up their hands for around $600.00.  They are not opting to purchase two cameras for $1,200.00.  Ann reviewed their Capital Funding Account.  Caleb said that years ago he wrote a grant for new gear and would like to use the Equipment Fund for gear replacement.  He requested approval for the purchase of one set of turnout gear (jacket
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
August 18, 2022
 
and pants) and two thermal imaging cameras.  All tanks are in good shape and have recently been tested.  Joyce moved to approve the purchase of one set of turnout gear and two cameras.  AJ seconded.  All in favor.
Joyce brought up the paving issue and is very discouraged with no response from Charlie Bowen.  She would like to wait until next spring especially if an addition will be added to the front of the fire station. 
Ann asked if the jersey barriers could be removed.  Caleb noted that the jersey barriers have solved the parking problem but would like to see something replace them that wouldn’t need constate repair or replacement.  He said he would love to have the Select Board approach the Fire Department to discuss some form of replacement taking into consideration that snow removal is a major concern.  Perhaps ARPA funds could be used.
2.     Town Roads – Town-wide tree trimming.  Dave Larkin expressed concern about the tree canopy on the town roads especially areas where trees are leaning and could pose a danger of falling.    Perhaps this maintenance could be performed on an ongoing revolving basis.  He said he has spoken with George about this but wanted to bring this to the Board’s attention as well.  There was no further discussion.
3.     Town Office/Town Hall – Generator Purchase Agreement.  The bid from BrookField Services is $24,610.00 and is a Briggs & Stratton 26,000kw unit.  An iron snow stand is available for $385.00 and yearly maintenance is also $385.00.  The company requires an $8,000 retainer and signed contract.  Brookfield will dig a trench for the wiring and the gas line to the 1,000-gallon LP tank outside Town Offices.  AJ moved to approve the bid and sign the contract including a check for the retainer.  Ann seconded.  All approved.  The Board will wait for an invoice from CV Oil for $2,050.00.
4.     Town Hall – Insta-Hot Water Heater Agreement.  The bid from Paquette Plumbing was for $4,482.00.  They require a 50% deposit.  AJ moved and Ann seconded a motion to use Paquettte Plumbing for this project.  All in favor.
5.     Contractors – Warhol Independent Contractor Agreement.  Ann moved to accept and approve this agreement.  Joyce seconded.  All in favor.
6.     Treasurers Report – July Financials.  Ann brought up several questions she had regarding this report.  Joyce was able to add more information regarding some of them. 
 
NEXT MEETING DATES:  Special Select Board Meeting Thursday, September 1, 2022 @ 6pm Town Hall
 
As there was no further business, Ann moved to adjourn the meeting at7:38pm. Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
August 18, 2022
 
Approved: September 1, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3PSbMKi
 
DATE:  July 21, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:   Sarah Danly, Brett Yates (via Teams)
 
AGENDA MODIFICATIONS: 
 
APPROVAL OF MINUTES:  July 11, 2022 Special Meeting
 
CORRESPONDENCE:
1.     Park-n-Ride – Improvements
2.     Citizens’ Complaints/Concerns – Gaston Noise Complaint
3.     VT Community Leadership Summit
 
OLD BUSINESS:
1.     White River Valley Consortium – Discussion
2.     Warning Road Signs – follow up
3.     Speed Signs – feedback update
4.     Town Office – elevator
5.     Buy-Out – Frankel property update
6.     Permits & Licenses – Municipal Roads General Permit re: new project guidelines
 
NEW BUSINESS:
1.     Pittsfield Rescue Plan Committee (PRPC)– Report: accept & discuss project recommendations
2.     Grant Writer – proposal for recreational grant
3.     Fuel Pre-buy
4.     Town Office – help
5.     HRA Budgeting
6.     Cahill property – discussion
7.     Town Hall – availability
8.     Treasurer’s Report – June financials
 
NEXT REGULAR MEETING:  August 18, 2002 at 6pm, Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 5:01pm.  Joyce moved to approve the Minutes of the July 11, 2022 Special Meeting.  Ann seconded.  All in favor.   
 
Ann introduced Sarah Danly, the coordinator for the White River Valley Consortium (WRVC) Working Communities Challenge.  Ann then motioned to move OB#1 to the top of the agenda.  AJ seconded.  All in favor.
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
July 21, 2022
 
OLD BUSINESS:
1.     White River Valley Consortium – Discussion.  Sarah Danly presented background history on the Consortium, how it came to be and when, and what they hoped to accomplish.  The program serves fourteen towns, including Pittsfield.  The Consortium has been awarded an additional three-year grant and technical assistance through the Working Communities Challenge to work on increasing housing for entry-level workforce and beginning entrepreneurs.  The grant is for $310,000 over three years.  Vital Communities is the backbone and will be managing the money.  The money includes money for a grant manager, grant writing, as well as other expenses.  The topic of housing is their number one interest as well as how it relates to other issues.  The group has one year to implement a work plan.  The Consortium’s steering (core) committee is working with the Federal Reserve Bank staff to offer a workshop for the fourteen town governments.  There hope is it to have at least one representative attend.  The workshop entitled “What does it mean to be a part of the Working Communities Challenge?” was held on Thursday, June 30th in the evening.  Throughout 2022, WRVC will be reaching out to additional organizations and community members who want to join this effort.  Items to address include identifying different roles we can play, supporting some quicker projects that are ready to go with little extra support, and identifying larger initiatives to work on together in the following two years and beyond.  To join their e-list: vitalcommunities.org/the-white-river-valley-.  To contact Sarah directly, sdanly@vitalcommunities.org.  The Board thanked Sarah for attending and presenting information on the Consortium.
Ann wondered if an appointed position could be created to ensure a representative.  Joyce added that she had some people in mind who would be interested and will contact them.
 
CORRESPONDENCE:
1.     Park-n-Ride – Improvements.  This is a notification from VTrans soliciting proposals for improvements of small park-n-ride facilities.  It is not for the maintenance of existing lots.  Accepted as notification and file.
2.     Citizens’ Complaints/Concerns – Gaston Noise Complaint.  The property in question is in the Highwood Homeowners Association.  Ann stated that HOA’s Board of Directors has received additional complaints regarding the property and are taking action as there are a number of violations on the HOA’s covenants.  The property’s owner has been contacted and is aware of the situation.  Ann asked that the Select Board be kept informed of any action taken.  This letter will be kept on file.
3.     VT Community Leadership Summit.  The Vermont Council of Rural Development is asking to identify local leaders to attend a workshop on August 10th at the Vermont Technical College (VTC).  Ann said she would reach out to Betty Warner and let VTC know who will be attending.
 
OLD BUSINESS:
1.     White River Valley Consortium – Discussion (See above)
2.     Warning Road Signs – follow up.  Townsend Brook and Tozier Hill.  George has indicated that the road is a private drive as well as the town line, so no signage can be placed.  No further action by the Board.
3.     Speed Signs – feedback update.  Ann stated that counters have been in place for several weeks.  The Town just needs to show that a speed study has been performed before applying for the permit.
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
July 21, 2022
 
4.     Town Office – elevator.  Ann said that the elevator and lift have been fixed and a claim to the insurance company has been filed.  There is a $1,000 deductible.  The annual inspections were also performed.  Payment will be made as a line-item expense.
5.     Buy-Out – Frankel property update.  The State Mitigation Officer sent the paperwork that needs to be completed.  The question of whether the recent reappraisal figure can be used in lieu of hiring an appraiser.  Ann said she will inquire about this.  The Feds totally reimburse the project.  AJ moved that the Select Board sign the three documents regarding the buyout of the Frankel property.  Joyce seconded the motion.  All in favor.
6.     Permits & Licenses – Municipal Roads General Permit re: new project guidelines.  Ann provided some background on the MRGP.  TRORC has completed the paperwork and inventory listing priorities for the last two years.  They are no longer providing this service to the Towns.  The Towns will now have to be the ones.  George has indicated he does not want to be involved in this.  However, Ann added, TRORC can be hired to continue performing this service.  Discussion of this as being a budget item or not.  Ann said the State will provide grant money to cover administrative costs.  AJ said he would like the Town to continue its relationship with TRORC.  AJ moved that Ann follow up with TRORC and say we are interested and would like to invite them and George to attend a meeting in a few months.  In the meantime, the Board can go over the list of projects.  Ann seconded the motion.  All in favor.
 
NEW BUSINESS:
1.     Pittsfield Rescue Plan Committee (PRPC) – Report: accept & discuss project recommendations.  Ann prepared a spreadsheet of all the proposed projects, and these were each reviewed noting the money proposed for each. (To view full report click on this link: https://bit.ly/3PCxulK  ) AJ explained how the committee selected the overall criteria, projects, etc.   He went on to explain the top projects and how they were arrived at.  Ann presented the scope of work estimates for the Town Hall Shelter.  The Board then reviewed each of the top priorities prepared by the PRPC and how much money the Committee anticipated for each project.  Ann asked the Board to obtain updated figures to present at another meeting.
2.     Grant Writer – proposal for recreational grant.  Ann said she has been speaking with the grant writer.  The guesstimate for him to do the work is $700 - $800.  The work plan was reviewed.  The grant he is working on is a Recreational Facilities grant and pertains to the basketball court to include paving and lighting.  The lighting was briefly discussed.  Joyce moved to sign the proposal.  Seconded by AJ.  All in favor.
3.     Fuel Pre-buy.  The figures from last year were reviewed.  The Board discussed whether the gallons would be the same this year or if they might be different.  They decided to prebuy 600 gallons of #2 heating oil at $4.99/gallon for the Town Hall, $2,200 worth of propane at $2.61/gallon for the Fire Department, $3,000 worth of propane at $2.61/gallon for the Town Office Building, and $1,200 worth of propane at $2.61/gallon for the Town Garage.  No insurance will be purchased for the #2 fuel oil.  Ann moved to accept and authorize the Town Clerk to purchase the prebuy and she will give her the figures.  Joyce seconded.  All in favor.
4.     Town Office – help.  Trish would like to hire Janice Stumpf to continue the land records project at $16.85/hour.  Funds would come from the Record Preservation Fund.  Ann said she asked Trish to produce a job description for the position of Temporary Office Help.  Joyce moved to hire Janice.  AJ seconded.  All in favor.
5.     HRA Budgeting.  This refers to the Health Savings Account.  Ann said that Trish initially thought that an error was made in paying $1,750 at the beginning of the year instead of half the figure
Pittsfield Select Board Regular Meeting Minutes                                                          page 4
July 21, 2022
 
because of this year having a 6-month budget.  However, the HRA functions on a calendar year, so paying the full payment was correct. 
6.     Cahill property – discussion.  This refers to the Doug Brown property at the end of Cahill.  There is currently a restriction on the deed which involves the septic system and the Town.  The property is up for sale and AJ as Zoning Administrator was asked to review the file.  The Town became involved when the Town’s Septic Officer position was active.  The State has since taken control of septic issues and there no longer is a Town Septic Officer.  AJ said he feels there is a cloud over the title of the property and what it can be used for.  He added that it’s possible lawyers could be involved in drafting paperwork and the Town could be involved amending the deed.  He feels it’s not a Select Board issue.  It’s not a zoning issue.  The Town no longer provides septic approval.  The buyers should use the property as the deed dictates.  AJ moved to have Trish contact the buyer and say the Select Board has discussed the issue and is not taking any action at this time.  If they want to move forward with a lawyer to review it, the Town can be approached if there is something the Town needs to do.  Ann seconded.  All in favor.
7.     Town Hall – availability.  This has been tabled.
8.     Treasurer’s Report – June financials.  Ann said she would like to see a 6-month summary.  She reviewed the Profit & Loss statements of the various funds.  Some line items were discussed and clarified. Joyce made a motion to accept the report.  AJ seconded.  All in favor.
 
OTHER BUSINESS:  Ann said that the sand shed construction is back on track.  Fittings will be poured on Saturday followed by the rest of the project.  An issue with the rafters was noted and discussed.
 
NEXT REGULAR MEETING:  August 18, 2002 at 6pm, Town Hall.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 8:18pm.  AJ seconded.  All in favor.
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
Approved:  August 18, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben   

  

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES

 
“To listen to a recording of the meeting please click here” https://bit.ly/3yRtiHp
 
DATE:  July 11, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT:  Brett Yates via TEAMS
 
APPROVAL OF MINUTES:  June 16, 2022 Regular Meeting Minutes
 
OLD BUSINESS:

1. Appointments – Town Officials

 
NEW BUSINESS:

1. Set 2022-2023 Tax Rate

 
NEXT MEETING DATE:  Thursday, July 21, 2022
 
ADJOURNMENT
 
Ann called this Special Meeting of the Select Board to order at 6:04pm.  Seconded by Joyce.  All in favor.   AJ moved to approve the Minutes of the June 16, 2022 meeting.  Joyce seconded.  All in favor.
 
OLD BUSINESS:
1.Appointments – Town Officials.  Ann moved to appoint Mark Stugart to the Planning Commission for a three-year term and as a Trustee of Public Funds for a one-year term.  AJ seconded.  All in favor.  Ann added that the Trustee position is an elected one, so Mark will have the choice to run at next year’s Town Meeting.  The Secretary will send appointment letters to Mark.  
 
NEW BUSINESS:

1. Set 2022-2023 Tax Rate – The Anticipated Tax Rate as published in this year’s Town Report has changed from $.40 to $.4285 based on an increase in the Grand List from $1,038,383.00 to $1,246,575.25 as a result of the Town’s Reappraisal.  This figure includes the approved Warned Items. There is good news from the Vermont Department of Taxes.  The Homestead Education Tax Rate is $0.8432, and the Non-Homestead Education Tax Rate is $1.2152.  This means that with the Articles approved at Town Meeting last March, the 2022 Resultant Tax Rate becomes $1.2717 for Homesteads and $1.6437 for Non-Homesteads.  Ann moved that the Board accept and set the tax rates as provided by the Town Treasurer.  Joyce seconded.  All in favor.  The State’s tax rate reduction is due to the use of surplus funds approved by the Legislature for this year only.

 
NEXT MEETINTG DATE:  Thursday, July 21, 2022, at 6:00pm.
 
Joyce asked if the time for the next meeting could be changed to 5:00pm due to the potential for extended discussion of the ARPA fund topic.  The Board agreed to the change.
 
Pittsfield Select Board Special Meeting Minutes                                                           page 2
July 11, 2022
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:17pm.  Seconded by Joyce.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: July 21, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben   
 
 
 

 
 

 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/39DLWKo
 
DATE:  June 16, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:   Dick McCormack; via Teams: Stephanie Smith
 
AGENDA MODIFICATIONS:  Fire Department – insurance request for ATV trailer NB4
       Village Speed Limit - update OB5
 
APPROVAL OF MINUTES:  June 2, 2022 Regular Meeting
 
CORRESPONDENCE:
1.     Grant – Building Communities – Recreational Facilities
2.     LHMP – Draft for Town of Killington
 
OLD BUSINESS:
1.     Appointments – Town Offices
2.     PACIF – building appraisals updates
3.     White River Valley Consortium – update
4.     Town Roads – warning sign follow-up
 
NEW BUSINESS:
1.     Buy-Out – Frankel property eligibility
2.     Town Office – elevator repair
3.     Treasurer’s Report – May financials
 
SPECIAL SELECT BOARD MEETING: Thursday, July 7, 2022 at 6pm, Town Hall
NEXT REGULAR MEETING:  July 21, 2002 at 6pm, Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 6:05pm.  AJ seconded.  All in favor.  Ann presented two Agenda Modifications (see above).  Joyce seconded.  All in favor.  AJ moved to approve the Minutes of the June 2, 2022 Regular Meeting.  Joyce seconded.  All in favor.   Via TEAMS, is Stephanie Smith, State Hazard Mitigation Officer to discuss the buy-out property.
 
Ann introduced Dick McCormack, is running for re-election as our State Senator because of the redistricting of Windsor County.  He explained how the State Constitution addresses redistricting and its requirements.  He explained his interests and the committees he has served on and what he is currently serving on.  He responded to questions regarding education funding and explained the development of Act 60.  The Board thanked him for coming tonight. His contact information is RMcCormack@leg.state.vt.us or 802-793-6417.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
June 16, 2022
 
CORRESPONDENCE:
1.     Building Communities Grant – Recreational Facilities Grant.  This is one of many programs available through the Building Communities Grant.  Ann said the deadline is Sept 10th and it’s a 50/50 funding.  The basketball court is an item that the money could be used for and would free up ARPA money that could go towards something else. Ann said that there is money that can be used.  She said she would look at the application.  Joyce asked about using the grant writer.  AJ moved to engage the grant writer.  Joyce seconded.  All in favor.
2.     LHMP – Draft for Town of Killington.  The draft of the first half of Killington’s Local Hazard Mitigation Plan is available for public review.  At the upcoming July 6th Killington Planning Commission meeting, there will be opportunity to share public comments.  The Board asked the Secretary to forward this to the Fire Department and Pittsfield’s Planning Commission.
 
OLD BUSINESS:
1.     Appointments – Town Offices.  The remaining open positions were discussed, and candidates noted.  Ann felt Vaughn should be officially appointed tonight.  AJ moved to appoint Vaughn  Micciche to a position on the Planning and Zoning Commission.  Joyce seconded.  All approved and an appointment letter will be sent.  The open positions and candidates were discussed, and the Board members will reach out.  Ann said that the topic of job sharing will be discussed at the upcoming Quin-Town Select Board member meeting. 
2.     PACIF – building appraisals updates.  Joyce said she has no information on the report but said a copy can be requested from the insurance company.  She said that the appraiser prepares the report and forwards it to the insurance company.  The Town does not automatically get a copy. 
3.     White River Valley Consortium – update.  Ann said she reached out to Sarah Danly who can come to the July 21st meeting in person.  The Secretary will add this to the Tickler File for the July 21st meeting.
4.     Town Roads – warning sign follow-up.  The three roads involved are Liberty Hill Road, Upper Michigan Road, and Tozier Hill Road. They were discussed regarding what the sign should say and where they should be placed.  Ann said she would speak with George for his input on the sign.
5.     Village Speed Limit – update.  Joyce said she spoke with Killington regarding their sign, which they own.  She also called the company, and the cost would be $3,400.00.  The sign can be attached to any post, is solar powered and can be moved.  There are several types of signs and costs.  The permit would need to be reviewed for more information and specs.  Joyce said she would check with another company.
 
NEW BUSINESS:
1.     Buy-Out – Frankel property eligibility.  This property is located at 593 Route 100.  The Jimmy Dean Creek runs closely behind the property.  It has been determined by the owner that extensive damage has been done to the house from the 2019 flood.  The recommendation from the contractor hired to assess the damage is that it be demolished.  The owner contacted Trish for information on Flood Resilient Communities Fund.  Trish forwarded Carrie Frankel to TRORC who connected her with Stephanie.  There is funding available depending on its location in the floodway.  Ann wanted to know what the Town needed to do to move forward on this.  Stephanie took the Board through the steps involved from property assessment to closing.  Ann asked about restrictions to the property after the Town purchases it.  This buy-out process would be essentially
 
Pittsfield Select Board Regular Meeting Minutes                                                                      page 3
June 16, 2022
 
the same as the Abrams property on Lower Michigan Road in recent years.  The total process could be three years.  Demolition would be within ninety days of the closing date.
2.     Town Office – elevator repair.  Ann said that when the power went out, it blew the circuit board.  She felt that why it blew needs to be discovered and a claim needs to be filed with the insurance company.  An estimate from Accessibility Systems Inc. is $2,866.43.  Discussion.  Joyce will reach out for another estimate.  Trish will be asked to file a claim, which has a $1000 deductible.
3.     Treasurer’s Report – May financials.  Ann moved to accept the report, Joyce seconded.  All in favor.
4.     Fire Department – insurance request for ATV trailer.  Ann said that the Fire Department would like the Town to pay the premium for the coverage.  There is a $1000 deductible on this policy.  The value of the trailer was questioned.  Ann felt that if the department wants to purchase something that the Town will have to cover with insurance, as a courtesy, the Town should be made aware of this in the capital plan prior to its purchase.  The Board agreed.  Joyce moved to pay the insurance cost to cover the ATV trailer.  AJ seconded.  All in favor.
 
SPECIAL SELECT BOARD MEETING: Thursday, July 7, 2022 at 6pm, Town Hall
NEXT REGULAR MEETING:  July 21, 2002 at 6pm, Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:18pm.  AJ seconded.  All in favor.
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
Approved: July 11, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben   

  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3axbhWu
 
DATE: June 2, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Via Teams:
 
AGENDA MODIFICATIONS: Sand Shed – Change Order NB5; Class 4 Roads – Warning Signs NB6
 
APPROVAL OF MINUTES:  May 19, 2022 Regular Meeting
 
CORRESPONDENCE:
1.     White River Valley Consortium – Invitation
2.     Down Village Center – Tax Credits
 
OLD BUSINESS:
1.     Appointments – Town Offices
2.     Village speed limit – update
3.     Library – maintenance projects
4.     PACIF – building appraisals
 
NEW BUSINESS:
1.     Disaster Loan – payoff
2.     Municipal Grants in Aid Program – Letter of Intent
3.     Internal Financial Controls – checklist
4.     Town Hall – Calendar & Function Policies
 
NEXT REGULAR MEETING:  June 16, 2002 at 6pm, Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 6:08pm.  Joyce seconded.  All in favor. Ann presented two Agenda Modifications (see above).  AJ seconded.  All in favor. AJ moved to accept the Minutes of the May 19, 2022 Regular Meeting.  Joyce seconded.  All in favor.  
 
CORRESPONDENCE:
1.     White River Valley Consortium – Invitation.  This is an invitation to Pittsfield to sign on to this consortium which consists of 14 towns governments.  It has applied for and was awarded a challenge grant to create a regional consortium to identify an issue and how they can bring everyone together to address that issue.  The issue they have chosen addresses affordable housing.  They will be holding a workshop on the evening of June 30th.  Sarah Danley, coordinator of the WRVC has offered to come and speak to towns unable to participate in the workshop.  Ann said she would respond and invite Sarah to attend a Select Board meeting.  She will forward the information to Board members prior to her visit.
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
June 2, 2022
 
2.     Down Village Center – Tax Credits.  This notice is sent out annually.  The application is due July 1st and are for tax credits for businesses.  The Secretary was asked to forward this information to local businesses such as CV Oil, Swiss Farm Market, and Vision Builders for their possible interest.
 
OLD BUSINESS:
1.     Appointments – Town Offices.  Planning Commission: Vaughn Micchie has accepted, Herb Kuendig is still interested, and Reed Wilcox has not responded yet. Energy Coordinator: Elizabeth Dietz is reviewing the position information but has not yet responded.  Trustee of Public Funds: Kelly Ziegler has not yet responded with a job description to pass on to several people interested in the position.  Health Officer: Sandy Begin still holds the position but would like to resign.  Ann has reached out to Cathy Capetta, but she has not responded yet.  Ann will reach out again.  Official appointments will be made at one time later.
Resignation – Tree Warden.  Jeremy Rayner has resigned his position.  Ann commented that this position is becoming more active considering the ash borer and other potential invasive pests.
2.     Village speed limit – update.  Ann said that she has received guidelines for setting up the speed cart.  There are permits that would need to be obtained for a speed study and for the radar speed sign.  Rita Seto at TRORC will work on this shortly. Ann noted she has all the contacts in place in preparation of moving forward.
3.     Library – maintenance projects.  Joyce said she met with Corey Novotny.  The main concern is his availability so that the library can have enough advanced notice to move everything in preparation for the floors being redone.  Ann moved to hire Corey Novotny to repair, sand and apply finish to the library floor.  Joyce seconded.  All in favor.
Ann expressed concern about Don Marshall painting and the windows that need repair.  Discussion.  Joyce moved to hire Don Marshall to paint the library with two coats.  Ann seconded.  All in favor.  The Library will need to coordinate Corey and Don’s availability for the projects.
Projects that still need to be addressed at the Town Office Building include the clapboards by the side door, the cupola painting, and a rain guard over the side door.
4.     PACIF – building appraisals.  Joyce said that the meeting has been scheduled for Thursday, June 9th at 11am.  The Town Hall, Town Office Building, Fire Department, and Town Garage will be inspected.
 
NEW BUSINESS:
1.     Disaster Loan – payoff.  Ann said that the Town spent a total of $510,922.43 (FEMA-covered) and $48,671.00 (USDA-covered) on the Late April 2019 Flood.  Total reimbursements from Federal and State agencies were $518,843.96.  A total of $484,870.28 was drawn from the Mascoma Loan, $47,461.14 from the Contingency Fund, and $7,856.72 in interest payments on the loans.  Total Town responsibility came to $48,601.19.  Discussion.  Ann moved that $19,212.17 be transferred from the General Fund into the Contingency Fund.  Joyce seconded.  All in favor.
2.     Municipal Grants in Aid Program – Letter of Intent.  Ann said that the last two years municipal roads have been identified.  VTrans now wants to have towns collaborate directly with them instead of TRORC overseeing the grant.  Pittsfield is eligible for $11,000.00.  The Town’s match would be $2,750.00.  Discussion.  Ann moved to have the Chair sign the Letter of Intent on behalf of the Board and submit it by the June 24th deadline.  Joyce seconded.  All in favor. 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
June 2, 2022
 
3.     Internal Financial Controls – checklist.  Ann said that this is required by the Secretary of State to assure accountability.  She read it to the Board.  Ann moved to have the Chair sign it.  Joyce seconded.  All in favor.
4.     Town Hall – Calendar & Function Policies.  The Board discussed the need for a rental agreement and calendar and who would be responsible for keeping the calendar.  Also identifying areas of concern regarding the use of the property.  Ann said she has reviewed sample policies and considerations.  It was decided to continue this discussion further at another meeting.
5.     Sand Shed – Change Order.  Ann said that a request has been made to add another interior light fixture to the plans (a $600.00 increase).  Ann made a motion, seconded by AJ.  All in favor.
6.     Class 4 Roads – Warning Signs.  Joyce said that there have been numerous instances lately where vehicles have followed the Google map app and ended up getting stuck on Class 4 roads.  These roads include Townsend Brook (route to Mountain Top), Upper Michigan (route to Chittenden), and Liberty Hill (route to Rochester).  It was decided to have Ann would speak with George for suggestions regarding signage and suppliers.
 
NEXT REGULAR MEETING:  June 16, 2002 at 6pm, Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:35pm   Joyce seconded.  All in favor.
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
Approved:  June 16, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben   

  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3LEOlkZ
 
DATE: May 19, 2022
 
PRESENT:Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Via Teams: Brett Yates
 
AGENDA MODIFICATIONS:
 
APPROVAL OF MINUTES: May 5, 2022 Regular Meeting
 
CORRESPONDENCE:

1. Town Forest Webinar series
2. Vermont Adaptive – Charity Challenge

 
OLD BUSINESS:
1.    Appointments – Planning Commission, Emergency Management Co-director
2.    Village speed limit - update
 
NEW BUSINESS:
1.     2022 Budget – Update
2.     2023 Budget – Schedule
3.     Treasurer’s Report – April
4.     Trustee of Public Funds – Nominations
5.     Certificate of Compliance – Road & Bridge Standards
6.     Library – Maintenance Projects
7.     VT Efficiency – Tour Results
8.     Quin-town Regional Board
9.     PRPC – Timeline to Complete Work
10.  Select Board – Summer Schedule
11.  Select Board – 2022-3 Goals/Priorities
 
NEXT REGULAR MEETING:  June 2, 2002 at 6pm, Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 6:01pm.  AJ seconded. All in favor.  AJ moved to accept the Minutes of the May 5, 2022 Regular Meeting. Joyce seconded.  All in favor.   
 
CORRESPONDENCE:
1.    Town Forest Webinar series.  This series of webinars are on managing town forests and is presented by the Vermont Urban & Community Forestry Program, UVM Extension.  It does not pertain to Pittsfield.  This will be forwarded to the Jeremy Rayner, Tree Warden.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
May 5, 2022
 
2.    Vermont Adaptive – Charity Challenge. This is a courtesy notification. The Charity Challenge will be held on Saturday, June 18thand the cyclists will be going through Pittsfield for two races.  It would be nice to post so that the community is aware.  The Board thought it should be added to the website Trish will be asked to set that up and post this on the sandwich board.  Ann also added that we do the same for the 100 on 100 race that will take place on August 13th.
 
OLD BUSINESS:
1.    Appointments –Emergency Management Co-director: Ann said she reached out to Bob Giolito regarding the Emergency Management Co-director position.  He indicated that his first responsibility was to the State because of his job.  Ann passed out his resume for the Board to review. Discussion.  Joyce made a motion to appoint Bob as one of the Emergency Management Co-Directors.  AJ seconded. All in favor.  The Secretary will send out a letter of appointment.
Planning Commission:  The Board continued to talk to people but other than Herb Kuendig, no one expressed a definite interest.  Ann noted that the Planning Commission is winding down work on the Town Plan and it will be forwarded to the Select Board when complete at which time the Board will hold a public hearing before voting on its acceptance. 
Energy Coordinator:  Joyce said that Elizabeth Dietz had expressed an interest in serving the Town. Discussion.  The Secretary was asked to contact her and see if she was interested.  Ann said that Elizabeth could contact her for more information.
2.    Village Speed Limit – Update.  Ann said that she reached out to TRORC and spoke with Rita Seto who offered a contact.  Ann reviewed what has transpired so far and said she sent an email to someone but has not heard back.  Joyce asked how much one of the speed limit machines cost thinking that some of the ARPA funding could be used.  Ann said she would follow up with her email.
 
NEW BUSINESS:
1.    2022 Budget – Update.  Ann said that there was an error in Town Report. The library budget did not make it into the correct place in the report.  The money will need to come from Undesignated Funds.
2.    2023 Budget – Schedule.  Ann said that the Y/E is June 30th, and they should have the 6-month figures.  She felt the Board should start thinking about separating capital improvements, etc. The Secretary was asked to send a memo to the various departments asking them to present their capital improvement projects along with estimates and project details.  If they need any assistance, they should be encouraged to reach out to the Board for help.
3.    Treasurer’s Report – April.  Ann moved to accept this report.  Joyce seconded.  All in favor.
4.    Trustee of Public Funds – Nominations. Ann said that Kelly Ziegler has declined her position as a Trustee.  Ann said that she researched what the position involves.  There are two accounts involved: the Cemetery and the Jean Colver Sofield funds.  Joyce said she would speak with Reed Wilcox and Mark Stugart.  It was noted that VLCT has a model publication available.
5.    Certificate of Compliance – Road & Bridge Standards.  Ann read the Certification and moved to have the Board certify and sign.  AJ seconded.  All in favor.
6.    Library Maintenance – Projects.  Ann said she received an email from Coral asking where things stood regarding the floors.  Ann said that she and Herb also looked at the windows that need repair and so far no one is available to work on them.  It was suggested they reach out to Anderson Windows.  Joyce asked if the windows could be opened from the top instead of raising the 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
May 19, 2022
 
bottom for liability reasons.  Ann explained how the windows are designed and what would be involved in their repair.  She said she would investigate further who could repair and the cost.
Painting the walls above the wainscotting was also discussed.  The estimates previously received were reviewed. It wasn’t clear to the Board if the stairwell needed to be done or not.  The order of the projects was discussed.  Joyce said she would get together with Corey Novotny.
7.    VT Efficiency – Tour Results.  Ann said she toured the buildings with VT Efficiency.  The lighting in the Town Office was the focus and it was decided to wait and switch over the bulbs after the balusters start to fail.  The same applies to the Town Hall and Fire Department.  Rebates for fixtures and bulbs was noted.  The Garage definitely needs to have the fixtures replaced. George was asked to get estimates.
8.    Quin-town Regional Board.  This group made up of Select Board members of the towns meets once a month virtually.  It was determined that the group needs to formalize and would function under the Open Meeting Law.  An agenda will be available prior to the next meeting. One of the major concerns is filling position vacancies in the towns.  It was brought up that perhaps one person could cover several towns in a particular position.  This will be further investigated.
9.    PRPC – Timeline to Complete Work. AJ updated the Board on what actions they have taken.  The Board felt that they would like to hear more definite details in July and encouraged AJ to move things along.
10. Select Board – Summer Schedule.  It was felt that two meetings would be held in July with the first held on July 7thto set the tax rate and the regular meeting held on the 21st.  The August meeting would be scheduled for the 18thand September would go back to their regular schedule.
11. Select Board – 2022-3 Goals/Priorities. Ann encouraged the Board members to start thinking about goals and priorities.  She proposed dealing with the functions of the Town Hall later in the year.  These would also apply to the Gazebo.  Some topics to consider would be various policies, recreation upgrades, paving and the skating rink.
 
NEXT REGULAR MEETING:  June 2, 2002 at 6pm, Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:29pm.  Joyce seconded.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
Approved:  June 2. 2022
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3NlU7th
 
DATE: May 5, 2022
 
PRESENT:Ann Kuendig, Joyce Stevens; via Teams: AJ Ruben
 
PUBLIC PRESENT: Via Teams: Brett Yates, Mike Moran
 
APPROVAL OF MINUTES: April 21, 2022 Regular Meeting
 
CORRESPONDENCE:

1. VT Homeowner Assistance Plan – invitation to join
2. PACIF – building appraisals
3. Webinar – AGR Invasive Pest

 
OLD BUSINESS:
1.    Town Officials – Appointments
2.    Sand Shed – Construction update
3.    Village Speed Limit - update
 
NEW BUSINESS:
1.     Select Board – organization
2.     Select Board – Rules of Procedure
3.     Select Board – Conflict of Interest and Ethical Conduct
4.     Select Board – Complaint Procedure
5.     Select Board – Procurement Policy
6.     Dogs – Corron dog hearing
7.     Dogs – McGowan dog hearing
8.     Town of Rochester – Congressional spending request
9.     Playground – porta potty 
 
NEXT REGULAR MEETING:  May 19, 2002 at 6pm, Town Hall
 
ADJOURN:
 
Ann called the meeting to order at 6:03pm.  AJ seconded. All in favor.  Ann requested to take OB1 and NB6 out of order.  Joyce moved to accept the Minutes of the April 21, 2022 Regular Meeting.  Ann seconded. All in favor.   
 
CORRESPONDENCE:
1.    VT Homeowner Assistance Plan – invitation to join.  This program provides federal funds to VT homeowners needing assistance paying mortgage, property related charges and utility bills.  They can provide assistance to the town in completing the onboarding process.  Ann said she had a lot of questions.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
May 5, 2022
 
2.    PACIF – building appraisals.  PACIF would like to send appraisers to look at the Town Buildings (Town Office, Town Hall, Town Garage, Playground, and possibly Gazebo) between May 16thand the end of June.  Ann explained that there was an issue with the appraisal five years ago, but it has been resolved.  Joyce offered to go with them but wanted to look over copies of the appraisal on file.  Ann moved to designate Joyce as the contact with the appraiser.  AJ seconded.  All in favor. Ann will notify VLCT.
3.    Webinar – AGR Invasive Pest.  The VT Agency of Agriculture, Food, and Markets have extended an invitation to learn about the Spotted Lanternfly, which is an invasive insect that feeds on trees, crops, and excretes a substance that attracts stinging insects and sooty mold.  It is not currently in Vermont.  The webinar was held today.  No action. 
 
OLD BUSINESS:
1.    Town Officials – Appointments.  The list of appointments is found as an attachment to these Minutes.
2.    Sand Shed – Construction update.  Ann said that the old sand shed has been removed. Concern has been noted about the availability of rebar, which needs certification by the US and not Russia.  There is a bi-weekly meeting at 9:00AM every other Thursday (1stmeeting 5/12/22).  Invoicing will be discussed with the larger invoices for cement and building supplies.
3.    Village Speed Limit – update.  Ann reviewed the research notes the Secretary had found in previous Minutes.  A request had been made in February 2016.  Discussion. It was felt that the electronic speed sign should be pursued.  The Board questioned whether the Planning Commission should investigate the subject of speed control.  Ann said she would speak with TRORC.  Action tabled to the next meeting.
 
NEW BUSINESS:
1.    Select Board – organization.  AJ was re-elected to the Board at Town Meeting. This year Ann will continue to serve as Chair and will also oversee Buildings (Joyce moved; AJ seconded). Joyce will continue to approve the weekly Orders (Ann moved; AJ seconded).
2.    Select Board – Rules of Procedure. The subject of meetings was suggested to include Teams meetings.  All meetings shall be offered to the public remotely through Microsoft Teams.  The agenda will contain the phone number, meeting code and link to attend.  All meetings will be recorded and posted in the Minutes.  Ann said she would draft and circulate.  Joyce made a motion to accept this change.  AJ seconded.  All approved. Ann said she would leave it in vestibule for everyone’s signature.
3.    Select Board – Conflict of Interest and Ethical Conduct.  No changes proposed.  Joyce moved to accept and sign.  Ann seconded and will leave in the vestibule.  All in favor.
4.    Select Board – Complaint Procedure. No changes proposed.  Joyce moved to accept and sign.  AJ seconded.  All in favor.
5.    Select Board – Procurement Policy. Discussion about whether it should be updated, or changes made to the monetary amount although no problems were noted.  No action. It doesn’t need to be signed.
6.    Dogs – Corron dog hearing.  Ann reviewed the 2021 updated ordinance and said that certified letters were sent out on April 14 and 21 days brings it to May 5th.  She noted that at the last meeting 31 unlicensed dogs, 22 have responded, 15 paid the waiver fee, leaving 9 still unlicensed.  Matt explained why he hadn’t licensed his two dogs.  He said that his family was dealing with a 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
May 5, 2022
 
personal issue, and it slipped their minds.  Ann explained that since Covid, several ways of licensing have been offered in lieu of coming to the office.  Discussion.  AJ said he was open to negotiation.  Ann moved to allow Matt to pay $25 for both dogs.  Joyce seconded.  All in favor. Trish will be notified.
7.    Dogs – McGowan dog hearing.  Sandra was not present.  The Board opted to use her original letter as the basis for this hearing.  Ann read the letter to the Board.  The owner’s felt that the dog was old and its mobility minimal so she cannot get it in the car to go to the vet for updated rabies shot. AJ proposed a hardship exemption. The Board opted to give the owner a two-month waiver to obtain the shot.  Perhaps a vet could make a house call.  Ann moved to grant a two-month waiver to obtain a license and meet all the requirements for licensing.  She would be subject to a $50 fine.  This would be revisited in August.  Joyce seconded.  All in favor.  The Secretary will make a note in the Tickler File to revisit this.  A letter will be sent to the owner giving her until July 7thto get this done.  Ann said she would draft a letter and it will be sent out Certified.
Ann said that at present, 9 dogs remain unlicensed.  According to Statute, the owners have thirty-five days from the original notice to pay the fine.   Joyce proposed waiting on further discussion.
8.    Town of Rochester – Congressional spending request.  The Town of Rochester is applying to Senator Sanders’ Congressionally Directed Spending Request in the amount of $2,500,00 for the purpose of upgrading the former Rochester High School building into a multi-use facility.  They are requesting a letter of support from the Town of Pittsfield’s Select Board.  Ann moved that the Board sign a letter of support.  Joyce seconded.  All in favor.
9.    Playground – porta potty.  The current use of the porta potty is from May to September at $127.50 per month.  The Clerk would like to know if the Board wants to extend it through October.  Discussion.  AJ moved to extend it to November.  Joyce seconded.  All in favor.
 
OTHER BUSINESS:
1.    Generator – update.  Mike Moran from the Town Hall Building Committee went over the proposed generator issue reviewing what necessary services each building would need available in the event of a power outage.  Mike said he would contact BrookField Services if they would be able to do the needed rewiring.  Ann asked him to send her a list of the circuit discussed to forward to Mike Juris. 
2.    Appointment – Zoning Board of Adjustment. Mike accepted the appointment to this Board.
 Pittsfield Select Board Regular Meeting Minutes                                                    page 4
May 5, 2022
 

 On May 5. 2022, the following appointments were made by the Pittsfield Select Board:
 
            Name                          Position                                                           Term
 
            
David Colton                Civil Defense                                                            2023
Greg Martin                 Civil Defense                                                             2023
            
Michelle Hunt              E911 Coordinator                                                    2023
 
Elizabeth Warner        EC Fibernet Governing Board Delegate               2023
Herb Kuendig              EC Fibernet Governing Board Alternate               2023
 
Ryan Thompson          Emergency Management Co-Director                  2023
Vacant                           Emergency Management Co-Director                  2023
 
Connie Martin             Park Commissioner                                                  2023
 
Jen Howard                  Planning & Zoning Commission                            2024
Marsha Hopkins          Planning & Zoning Commission                            2024
Ryan Thompson          Planning & Zoning Commission                            2024
Vacant                           Planning & Zoning Commission                            2025
Vacant                           Planning & Zoning Commission                            2025
            
George Deblon            Road Commissioner                                                 2023
 
Suana Bicek                 Rutland County Solid Waste District              
                                       Board of Directors                                                    2023
Ann Kuendig                Rutland County Solid Waste District
                                       Board of Directors, Alternate                                  2023
 
Richard Gaston           SB Building Advisory Board                                      2023
Herb Kuendig              SB Building Advisory Board                                      2023
 Jeremy Rayner            SB Building Advisory Board                                      2023
Glenn Reinauer           SB Building Advisory Board                                      2023
Mike Moran                  SB Building Advisory Board                                     2023
 
George Deblon            TAC Representative                                                    2023
 
Herb Kuendig              Town Hall Building Committee                                2023
Ray Colton                    Town Hall Building Committee                                2023
Carl Oertel                    Town Hall Building Committee                                2023
Glenn Reinauer            Town Hall Building Committee                                2023
Henry Haefner             Town Hall Building Committee                                 2023
Mike Moran                  Town Hall Building Committee                                 2023
Jeremy Rayner             Town Hall Building Committee                                 2023
 
Jeremy Rayner            Tree Warden                                                                 2023
 
Sarah Gallagher          TRORC Representative                                               2023
            
Tricia Fryer                  Unemployment Compensation 
Representative                                                                                                  2023
 
Martha Beyersdorf     WRVA Representative                                               2023
 
A.J. Ruben                   Zoning Administrator                                                 2023                
Don Bass                     Zoning Board of Adjustment                                    2023
Herb Kuendig             Zoning Board of Adjustment                                     2024
David Larkin                Zoning Board of Adjustment                                    2025
Ken Jarecki                  Zoning Board of Adjustment                                     2025
Mike Moran                 Zoning Board of Adjustment                                    2025
 

NEXT REGULAR MEETING:  May 19, 2002 at 6pm, Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:42pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
 
 

Approved: May 19, 2022
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3LosAXw
 
DATE: April 21, 2022
 
PRESENT:Ann Kuendig, AJ Ruben; via Teams: Joyce Stevens
 
PUBLIC PRESENT: Via Teams: Brett Yates
 
AGENDA MODIFICATIONS: Dog Ordinance Hearing – Matt Corron NB8
 
APPROVAL OF MINUTES: April 7, 2022 Regular Meeting
 
CORRESPONDENCE:

1. Rutland Town Select Board – Regional Dispatch Center
2. VTrans – Grants for bike/pedestrian improvements
3. Resignation – Auditor Martha Beyersdorf

 
OLD BUSINESS:
1.    LEMP – Approval of updated plan
2.    Town Officials – Appointed/Elected Vacancies: RCSWD Board of Supervisors and others
3.    Sand Shed – Amendment to Construction Management Contract
 
NEW BUSINESS:
1.     Treasurer’s Report – March Financials
2.     Route 100 – Village speed limit
3.     Regional Dispatch Center – discussion
4.     Route 100 – repaving timeline
5.     Town Truck – truck repair
6.     Parks & Grounds – tractor sweeper
7.     Executive Session – 1-V.S.A. § 313 (10) – Security Measure
8.     Dog Ordinance – Matt Corron
 
NEXT REGULAR MEETING:  
-       Tuesday, May 3, 2022 Town Meeting 6pm Town Hall
-       Thursday May 5, 2022 Select Board Regular Meeting
 
ADJOURN:
 
Ann called the meeting to order at 6:11pm.  Ann moved to accept the Agenda Modifications (see above).  Seconded by AJ.  All in favor.   AJ moved to accept the Minutes of the April 7, 2022 Regular Meeting.  Joyce seconded.  All in favor.   
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
April 21, 2022
 
CORRESPONDENCE:
1.    Rutland Town Select Board – Regional Dispatch Center.  This letter is in response to the Vermont State Police’s intent to discontinue dispatching for municipal agencies.  The effective date of discontinuance is planned for June 30, 2024.  The newly formed advisory board wants to determine which towns will be participating.  Ann wanted to accept this letter but defer discussion to NB3.
2      VTrans – Grants for bike/pedestrian improvements.  The Vermont Agency of Transportation (AOT) has issued a grant solicitation for new infrastructure projects that improve access and safety for bicyclists and pedestrians. In 2020, awards totaled $3 million for construction and planning projects throughout the state.  AJ asked for the grant information for the ARPA committee.
3     Resignation – Auditor Martha Beyersdorf. Ann moved to accept Martha’s resignation.  AJ seconded. All in favor.
 
OLD BUSINESS:
1.    LEMP – Approval of updated plan.  Ann noted that between the last meeting and tonight Doug has stepped down as a co-coordinator.  She said that three names are needed to sign the adoption page.  Discussion.  It was felt that Trish would be a logical party and Ann said she would speak with her. The other two /signers would be Ann and Ryan Thompson.  The Fire Department was asked to also review this list but have not responded.  Ann moved to adopt this updated 2022 LEMP plan. AJ seconded.  All in favor.
2.    Town Officials – Appointed/Elected Vacancies: RCSWD Board of Supervisors and others.  Suana has accepted the position as the Town’s representative. Ann will serve as Alternate.  Ann moved to accept these appointments.  AJ seconded.  All in favor.  Ann went on to say that the latest Auditor position can be announced at Town Meeting. 
3.    Sand Shed – Amendment to Construction Management Contract.  This is for DuBois & King’s proposal to the Town for construction observation services for the replacement of the sand shed.  It outlines their scope of services, professional fees, and schedule. Ann moved to accept.  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.    Treasurer’s Report – March Financials. Ann moved to accept.  AJ seconded.  All in favor.
2.    Route 100 – Village speed limit.  Representative Harrison stated at the last meeting that he would look into the speed limit issue at the Board’s request.  The Select Board would have to request a study and send a letter to the VTrans Traffic Office Engineer with their concerns for Route 100.  There is a committee that meets three times a year and they are the ones who set the speed limits on the state roads.  The Board would need to testify before this committee.  An engineering study would be required but it’s not clear who pays for it. The Town could request a study or request a speed limit feed-back sign.  Ann suggested reaching out to the state traffic engineer for our district and find out what is involved in this study before proceeding.  The Secretary was also asked to do a search through previous years’ Minutes for information and send it to Ann.
3.    Regional Dispatch Center – discussion. The history and current status were presented.  In response to the Town of Rutland Select Board’s letter, it didn’t appear to Ann that Pittsfield needed to join the group now.  AJ suggested that they continue to receive information but wait for now.  Joyce thought the Board should keep all this in mind for future budgeting.  Ann asked the Secretary to draft a letter to the Town of Rutland Select Board saying that they are interested 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
April 21, 2022
 
in learning more about their plans and to continue to provide information about the functions of the advisory group and whether towns would be required to send a representative to the group.
4.    Route 100 – repaving timeline.  Ann said that the timeline, which was provided by Rep. Harrison, states that the construction schedule is Spring 2023 and Fall 2024.  Preliminary plans were started in 2018.  This needs to be kept in the Tickler File for future budgeting and Capital Improvements. She also noted that money has been set aside for the north end of Village Green.  The cost of this project needs to be looked at.  The south end of the Village Green was repaved when he Park ‘n’ Ride was constructed.  Ann said she would like to contact the VTrans Project Manager and get an update on the Route 100 project.
5.    Town Truck – truck repair.  Ann said that the sander “exploded,” according to George.  The cost to repair comes to $5,930.00.  George said he would like to defer the repair until the fall.  Fairfield, however, intents to increase their pricing 3% by the end of May.  George requests that the Town purchase the parts now for a cost of $3,130.79.  AJ moved that the Town purchase the parts to repair the sander now.  Joyce seconded.  All in favor.
6.    Parks & Grounds – tractor sweeper. George rented from Ron Colton a sweeper for the Town Garage area.  Discussion pertaining the Village Green and whether to purchase a sweeper for the tractor or rent from Ron Colton.  Connie and George both felt that a sweeper should not be purchased now.  Also, there is no guarantee it would fit if a new tractor were purchased in a few years.  Connie has a power sweeper and doesn’t feel that there is any more sand this year over previous years.  Joyce said she thought that Eric (Vision Builders) had a broom on his truck and could be hired to sweep the Village Green. Ann said she would check with him.  Ann said that a new tractor and sweeper should be added to the Parks & Grounds budget for next year.  Connie will get an estimate for these.
7.    Executive Session – 1-V.S.A. § 313 (10) – Security Measure.  Ann moved to enter Executive Session to discuss a security measure at 6:54pm (approx.). AJ seconded.  All in favor.  The Board came out of Executive Session at 7:13pm on the Chair’s motion to reopen the regular meeting.  AJ seconded. All in favor.
8.    Dog Ordinance Hearing – Matt Corron. Matt was not present.  No action taken.
 
OTHER BUSINESS:
1.    Sand Shed – sand removal.  Joyce asked if George has a place to remove the sand to?  Ann replied that it has been removed and is on the property adjacent to the other garage. Future sand purchases won’t be made until after the new sand shed is hopefully completed.
 
NEXT REGULAR MEETING:  
-       Tuesday, May 3, 2022 Town Meeting 6pm Town Hall
-       Thursday May 5, 2022 Select Board Regular Meeting
 
As there was no further business to discuss, AJ moved to adjourn the meeting at 7:14pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
April 21, 2022
 
Approved: May 5,2022
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben