PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, please click here: https://bit.ly/3nctFdK
 
DATE:   March 16, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Betty Warner-Board of Listers
 
AGENDA MODIFICATIONS:   NB#12 – Fire Truck; move Executive Session NB#12 to NB#13
 
APPROVAL OF MINUTES:   March 2, 2023 Regular Meeting Minutes
 
CORRESPONDENCE:  
1.  Citizen Concern/Complaint – Mt Wilcox Water overflow concern. 
2.  Grants – Municipal Energy Resilience Program Grants
 
OLD BUSINESS: 
1.  Insurance – Health Reimbursement Account
2.  MRPG – Annual Report
3.  Town Plan – Draft of updated proposed amendments
 
NEW BUSINESS:
1.  Select Board – Organization
2.  Select Board – Rules of Procedure
3.  Select Board – Conflict of Interest and Ethical Conduct
4.  Select Board – Complaint Procedure
5.  Select Board – Procurement Policy
6.  Appointments – Town Officers
7.  Listers – Contractor/Assessor
8.  Finance – CD Rates/Investments
9.  RCSWD – Outreach Project
10.  Town Office – Fuel Prebuy & Invoice
11.  Dogs – License deadline
12.  Fire Truck – plan to order
13.  Executive Session – 1 V.S.A. § 313-(1)(A) Contracts
 
NEXT MEETING DATE:  Thursday, April 6, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:01pm.  Seconded by Joyce.  All in favor.  Ann introduced the Agenda Modifications (see above).  Ann moved to accept.  Joyce seconded.  All in favor.  Ann moved to approve the Minutes of the Regular Meeting of February 16, 2023.  AJ seconded.   All in favor.  Ann explained the annual requirement that the first order of business is reorganization of the Board.  Ann moved to take NB#7 out of order and introduced Betty.
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
March 16, 2023
 
CORRESPONDENCE:  
1.  Citizen Concern/Complaint – Mt Wilcox Water overflow concern.  Suana Rubin wrote that there has been an overflow from the Mt Wilcox Water supply that has an easement on her property.  The overflow has been slowly washing out her driveway in the last few years.  She would like to have someone either shut off the water or fix the issue.  Ann provided some history on the water system and the Board looked at some maps.  The Town owns a parcel of land that housed the water system and the pipes associated with it.  Discussion.  Ann said that George has looked into this and said it’s not in the Town’s right of way.  Ann felt there is a need for more investigation and would need to wait until Spring. 
2.  Grants – Municipal Energy Resilience Program Grants.  Ann explained that the State has opened a Community Capital Mini Grant of $4,000.  This will be kept in a folder for the future Energy Coordinator. 
 
OLD BUSINESS: 
1.  Insurance – Health Reimbursement Account.  Ann reviewed the information presented at the last meeting and explained that the money is actually in a Reserve Account.  She added that where the money is dictates how it can be used.  With money in a Reserve Account, they are restricted.  There is enough available now to fund the ’24-’25 budgets.  No more deposits are needed for this fund.  It was decided to leave it where it is.
2.  MRPG – Annual Report.  Ann said we have our permit and permit number.  Rita at TRORC has said provided instructions on how to proceed using the ANR portal that has been set up.  The Town would need to pay the fee with the permit and Ann noted that the Town has already paid the application fee of $680.00.  Ann moved that the Chair sign and submit the permit and pay the fee that’s due.  Joyce seconded.  All in favor.
3.  Town Plan – Draft of updated proposed amendments.  The Board reviewed the section of the Town Plan addressing Utilities and Facilities.  Ann presented a highlighted copy with edits and a chart depicting the Town’s 5-year Capital Improvement Plan.  The Board discussed the suggestions and edits.  AJ said he would put the addendums etc. together and bring the document back to the Board.  Upcoming meetings were addressed.  AJ moved to warn the May 2nd meeting by March 27.  Joyce seconded.  All in favor.
 
NEW BUSINESS:
1.  Select Board – Organization.  Results: Ann: Chair; AJ: Vice Chair; Joyce: Orders.  Joyce moved to accept these positions.  AJ seconded.  All in favor.  Building Committee Chair: Ann.  AJ moved to accept. Joyce seconded.  All in favor. 
2.  Select Board – Rules of Procedure.  Ann said she would like more details about the buildings. She read her proposed statement to add to this.  The Board agreed with adding the statement about the buildings.     The Board will keep the current schedule of the 1st and 3rd Thursdays except for the months of July and August.  Discussion of one meeting in June.  This will be addressed closer to that month.  Ann said she will get a “clean” copy and leave it for signatures.  Ann made a motion to approve the Rules of Procedure with the one edit that Ann will add and have the Chair sign.  Joyce seconded.  All in favor.
3.  Select Board – Conflict of Interest and Ethical Conduct.  Ann said she has no issues with this.  She felt that this should be shared with the different departments.  Discussion of who it should be sent to.  AJ moved to have this sent to the following: Listers, Auditors, Fire Chief, Library Board of Trustees, Road Commissioner, Town Clerk/Treasurer, and Zoning Administer.  Seconded by Ann.  All in favor. Ann moved to have the Secretary send out copies to be signed, dated, and returned to Trish to the approved departments.  Seconded by AJ.  All in favor. 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
March 16, 2023
 
4.  Select Board – Complaint Procedure.  Ann moved to approve.  AJ seconded.  All in favor.
5.  Select Board – Procurement Policy.  Ann asked if it needed any updating, but the Board felt it was okay.
6.  Appointments – Town Officers. (See last page).  The Secretary was asked to send out Letters of Appointment.  There are still vacancies for some positions.  Ann moved to have the Secretary send appointment letters and Ann will work on postings for the positions of Energy Coordinator and Health Officer and have conversations on this topic with other towns.  Seconded by Joyce.  All in favor.
7.  Listers – Contractor/Assessor.  Betty explained that the Town has a contract with NEMRC to do assessments following the recent reappraisal.  It was thought they would also be providing data entry and some other responsibilities, but it seems now that this is not the case.  Betty presented to the Board the idea of training the new Assistant Town Clerk in these duties in addition to his two days as the Assistant Town Clerk.  Joyce pointed out that adding hours to the Assistant could create issues.  The pay would come from the NEMRC contract.  Ideas brought forth included hiring an outside contractor that could be someone from another Town (ex. Lister) or someone doing these jobs in other towns.  The idea of hiring a former lister who might already be familiar with most of the duties was offered.  Discussion.  The Board felt that this had not been explored thoroughly.  Betty said she wasn’t sure how many decisions could be made by the Listers vs Select Board.  Joyce felt more consideration was needed.  Betty felt she was looking for someone with longevity.  Ann said she liked the idea of bringing in another independent contractor.  This will be discussed more at a later time.
8.  Finance – CD Rates/Investments.  Ann said that she went online to see what other banks are offering.  Each fund would be done separately.  The funds would be reviewed to see what might be needed in the near future.  Joyce said she would speak with Henry Hotchkiss and other professionals.  Trish will also be consulted.  Formal action on this was tabled until the next meeting.
9.  RCSWD – Outreach Project.  The Town has been asked to host a PAT (Project Advisory Team) meeting.  The District has received a grant that lets them fund recycling and compost rates.   They would like the Select Board to bring in stakeholders to the meeting and the District would make a presentation.  It could be at a regular April Select Board meeting or a separate meeting.  Potential attendees were presented.  There was concern about the length of the meeting.  The date of April 13th was proposed decided on.
10.  Town Office – Fuel Prebuy & Invoice.  Last year’s prebuy and useage was reviewed.  Ann had a question regarding the current invoice.  Discussion.  Joyce said she would speak with CV Oil.
11.  Dogs – License deadline.  The deadline is March 30 and fees must be in the hands of the Town Office by 5pm or in the drop box.  Ann said the letter needed an update (dates, etc.).  The Board authorized Trish to send out the letters to unlicensed dog owners as of April 1st. Ann moved that the Board update the Notice of Violation and Penalty for Dog Licensing.  AJ seconded.  All in favor.
12.  Fire Truck – plan to order.  Joyce said that she spoke with the Chief, and they are waiting for both estimates. Right now, they have said that the new truck can be ordered with no money down and that there is a 2-year wait for delivery.  Joyce said she is asking the Board to authorize the fire department to place an order for the new truck when they have decided on which estimate to accept and then they will share the estimates with the Board.   Ann felt she would like to see and compare the estimates before they place the order.  Discussion.  The majority of the Board decided that the Fire Department could order the new truck when the bids have been received and then present the estimates to the Select Board. But no formal vote was taken to authorize the fire department to order the truck.
13.  Executive Session – 1 V.S.A. § 313-(1)(A) Contracts.  Ann moved to enter into Executive Session at 8:26pm.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 4
March 16, 2023
 
Ann moved to reopen the Regular Meeting at 8:59pm.  AJ seconded.  All in favor.   Ann moved to authorize the payment of the latest invoice from the Town Attorney.  AJ seconded.  All in favor.  The meeting concluded at 9:00pm with no further business.
 
NEXT MEETING DATE:  Thursday, April 6, 2023 @ 6pm in the Town Hall.
 
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
Pittsfield Select Board Regular Meeting Minutes                                                          page 5
March 16, 2023
 
The Pittsfield Select Board made the following appointments/reappointments at their meeting on the 16th of March, 2023:
 
Building Advisory Board:
            Richard Gaston             reappointment            exp. 2024
            Herb Kuendig               reappointment            exp. 2024
            Mike Moran                  reappointment            exp. 2024
            Jeremy Rayner             reappointment            exp. 2024
            Glenn Reinauer            reappointment            exp. 2024
Civil Defense:
            David Colton                reappointment            exp. 2024
            Greg Martin                  reappointment            exp. 2024
Delegates to EC Fibernet Governing Board   
            Elizabeth Warner          reappointment            exp. 2024
            Herb Kuendig, Alt.        reappointment            exp. 2024        
E911 Coordinator
            Michelle Hunt              reappointment            exp. 2024
Emergency Management Coordinators
            Robert Giolito              reappointment            exp. 2024
            Ryan Thompson            reappointment            exp. 2024
Park Commissioner
            Connie Martin              reappointment            exp. 2024
Road Commissioner
            George Deblon             reappointment            exp. 2024
Rutland County Solid Waste District (WCSWD) Representative
            Ann Kuendig                 reappointment            exp. 2024
TAC Representative
            Sarah Gallagher            appointment                exp. 2024
Tree Warden               
            Kris Sperber                 appointment                exp. 202
 Two Rivers Planning Commission (TRORC) Representative
            Sarah Gallagher            reappointment            exp. 2024
Unemployment Compensation Commissioner
            Tricia Abbondelo          reappointment            exp. 2024
Zoning Administrator
            AJ. Ruben                     reappointment            exp. 2024
Zoning Board of Adjustment
            Donald Bass                  reappointment            exp. 2024
            David Larkin                 reappointment            exp. 2024
White River Valley Consortium Representatives
            Jordan Stevens             reappointment            exp. 2024
            Dana Decker, Alt          reappointment            exp. 2024

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here: https://bit.ly/3TeoFBn
 
DATE:   March 2, 2023
 
PRESENT:   Ann Kuendig, AJ Ruben (Absent: Joyce Stevens)
 
PUBLIC PRESENT: via Teams - Robert Fracchia
 
AGENDA MODIFICATIONS:   NB#4 – Colton Excavating Independent Contractor paperwork; move NB#4 to NB#5.
 
APPROVAL OF MINUTES:   February 16, 2023 Regular Meeting Minutes
 
CORRESPONDENCE:  
1. Resignations – WRVA Representative Martha Beyersdorf
 
OLD BUSINESS: 
1.  Telephone Gap Informational Meeting – follow-up
2.  Insurance – Health Reimbursement Account
3.  Town Meeting – finalize hand-outs and refreshments
 
NEW BUSINESS:
1.  Town Hall – kitchen invoice
2.  Permits & Licenses – Liquor & Tobacco License renewals
3.  Grant Writer – update Perfect Pitch contract
4.  Independent Contractor – paperwork for Colton Excavating
5.  Executive Session – 1 V.S.A. § 313 (1)(E) contract
 
NEXT MEETING DATE:  Thursday, March 16, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:02pm.  Seconded by AJ.  All in favor.  Ann introduced the Agenda Modifications (see above).  The Colton Excavation paperwork will be NB#4 and Executive Session will become NB#5.  Ann moved to accept. AJ seconded.  All in favor.  AJ moved to approve the Minutes of the Regular Meeting of February 16, 2023.  Ann seconded.   All in favor.
 
CORRESPONDENCE:  
1. Resignations – WRVA Representative Martha Beyersdorf.  Ann said that she had been notified by Martha that she would not like to be reappointed as the Town’s WRVA Representative.  This was accepted and she was thanked for her service.  Martha brought to the Board’s attention that Mary Lee Stevens has said she will not run for the position of Cemetery Commissioner again.  Ann added it to the list of position vacancies that will be posted at Town Meeting.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
March 2, 2023
 
OLD BUSINESS: 
1.  Telephone Gap Informational Meeting – follow-up.  Ann stated that the turn-out was very good.  It was noted that more detailed information was available at this meeting than the previous public meeting held
in Mendon.  Ann had passed around a sign-up sheet for attendance purposes but also for folks that wanted to get on the GMNF’s email list for further information.  Ann asked if the Select Board should write up a comment sheet and submit it?  AJ responded that yes, they should but that they should discuss the issues further before submitting them.  Ann felt her main concern was possible damage to the roads which would be used to move timber from other towns within the forest.  Perhaps it would be possible to look into permits, bonds, etc. but that George should be involved.  AJ felt that there is more to learn about the roads and if the town would become financially involved.  It was noted that the first public comment deadline is March 13th.  Ann expressed her concern about the management of wildlife and the old/new forests.  The Secretary was asked to send a letter to Christ thanking him for his presentation.
2.  Insurance – Health Reimbursement Account.  Ann explained that PACIF does not carry forward the deposits made to the HRA.  A concern was raised about possible tax implications. It was decided that as of June 30th, whatever is left in the fund can be repurposed with a vote of the taxpayers to an unused surplus fund if not restricted and deal with it in the next budget. The amount in question totals $6,091.00. It has been accumulating for several years.  Also, George should be counselled regarding the use of this fund as he has not been utilizing it. 
3.  Town Meeting – finalize hand-outs and refreshments.  Ann reviewed the brochure and indicated that there were few edits.  She said that a table will be set up at the Town Meeting with various organization brochures and other public information that can be taken.  Katie at the General Store has agreed to bring cookies and hot chocolate.  Joyce will be notified and can bring what she wants.  There will be reimbursement for the refreshment.  Johanna will be coming to clean the Town Hall prior to the meeting and the Building Committee will clean the basement floor should anyone want to go down and see what has been done so far. 
 
NEW BUSINESS:
1.  Town Hall – kitchen invoice.  Ann said that the Building Committee met Tuesday and finalized the order for cabinets and countertops.  The cost for Lavalley comes to $5,348.00.  There is a 2-week wait and a 50% deposit needs to be made.  Ann showed AJ the proposed layout.  She also reviewed what has been spent from the undesignated surplus funds so far.  The Building Committee asked the Select Board to approve the order and take the money from the Undesignated Surplus Fund.  Ann reviewed what has already been taken from this fund so far.  Ann motioned to approve the purchase of the cabinets and countertops and money to be taken from the undesignated surplus fund. AJ seconded.  All in favor. 
2.  Permits & Licenses – Liquor & Tobacco License renewals.  Swiss Farm is applying or a Second-Class Liquor and Tobacco License.  VT Farms Catering has applied for a First-Class Restaurant and Bar License and a Third-Class Restaurant and Bar License.  Ann moved to approve all license renewals.  AJ seconded.  All in favor.
3.  Grant Writer – update Perfect Pitch contract.  Ann explained that she amended the contract from the expiration of December 31, 2022 to December 31, 2023.  Ann moved to accept.  AJ seconded.  All in favor.
4.  Independent Contractor – paperwork for Colton Excavating.  This paperwork will run from February 27, 2023 to December 31, 2025.  Ann moved to approve.  AJ seconded.  All in favor.
5.  Executive Session – 1 V.S.A. § 313 (1)(E) contract.  Ann moved to close the Regular Meeting and enter into Executive Session at 6:47pm.  AJ seconded.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
March 2, 2023
 
Ann moved to reopen the Regular Meeting at 7:30 and adjourn. AJ seconded.  The meeting concluded at 7:31pm with no further business.
 
NEXT MEETING DATE:  Thursday, March 16, 2023
 
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  March 16, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here: https://bit.ly/41eWxS5
 
DATE:   February 16, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Robert Fracchia, Scott Allen; (via Teams) Brett Yates
 
AGENDA MODIFICATIONS:   Remove NB#1 at the Town Clerk’s request; replace NB#1 with Original General Store Liquor License approval.
 
APPROVAL OF MINUTES:   February 2, 2023 Regular Meeting Minutes
 
CORRESPONDENCE:  
1.  Vermont 100 on 100 – Permission Request
2.  VT Dept of Environmental Conservation – Permit Navigator
3.  Grants – VTrans District 3 Highway Grants
4.  FEMA – Buyout inquiry
5.  TRORC – Shared Services
 
OLD BUSINESS: 
1.  Parks & Grounds – Mower update
2.  Grant Writer – ARRP Grant/VT Arts Council
3.  Town Plan – schedule to edit/approve
4.  GMNF – Telephone Gap Public Comment
 
NEW BUSINESS:
1.  Town Payroll Service
1.  Permit/License – Original General Store application
2.  Treasurer’s Report – January financials
3.  Town Attorney – Tax Sale legal invoice
4.  Insurance – Health Reimbursement Account
5.  Grant – Perfect Pitch invoice AFG Grant
6.  Town Meeting – Hand-outs and Announcements
 
NEXT MEETING DATE:  Thursday, March 2, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:10pm.  Seconded by AJ.  All in favor.  Ann introduced the Agenda Modifications (see above).  Ann moved to accept. AJ seconded.  All in favor.  AJ moved to approve the Minutes of the Regular Meeting of February 2, 2023.  Ann seconded.  All in favor.  Ann introduced Robert and Scott who are attending regarding OB#4.   Ann moved to take OB#4 out of order and present first.  AJ seconded.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
February 16, 2023
 
CORRESPONDENCE:  
1.  Vermont 100 on 100 – Permission Request.  This is from Ventures Endurance and announces the event.  This is an annual event.   Ann proposed putting up signs welcoming the runners.  Ann moved to approve.  Joyce seconded.  All in favor.
2.  VT Dept of Environmental Conservation – Permit Navigator.  The Permit Navigator has the ability to provide information about various Agency permits, including a brief explanation, time to issue the permit, application fee amount, link to the application, and more.  There is also a guide to help with the permitting and planning processes.  A webinar will be held on February 22 via Teams at 1pm.
3.  Grants – VTrans District 3 Highway Grants.  This is another grant program for town highways. The Town Highway Structures grant can be used for the replacement of culverts, gravel, etc.  The Town has used this grant in the past but there are more requirements now.  Ann explained what some of the requirements are.  She said she would meet with George but that the deadline is April 15th.
4.  FEMA – Buyout inquiry.  FEMA has started processing the application on the Frankel property on Route 100.  The State Mitigation Officer has a question from FEMA for the Town.  “In order to demolish the house, will there be a need for heavy equipment to be in the 50’ buffer zone from the water?”  Ann said she spoke with Ray Harvey, and he felt it would.  It could be placed in a disturbed area such as a driveway.  The equipment could be on the driveway, the house removed from the inside, put the fill in and then relocate the equipment to complete the job.  This will be a long process – 6 months to a year to complete buy-out.
5.  TRORC – Shared Services.  The Select Board Chairs along with Sarah Gallagher and Town Clerks from Pittsfield and Stockbridge have been sent an invitation to attend a meeting in which the topic will be shared services between the towns of Rochester, Pittsfield, and Stockbridge.  Ann explained what some of the towns are looking for that could be shared.  The first week in March is being considered for the meeting.
 
OLD BUSINESS: 
1.  Parks & Grounds – Mower update.  Joyce provided an update and said we are waiting for a check.   Discussion.  Ann moved to have the Treasurer transfer the sum of $3,910.54 from the Parks & Grounds Reserve Fund to the Cemetery Fund to fix the accounts that were improperly used.  Joyce seconded.  All in favor.
2.  Grant Writer – ARRP Grant/VT Arts Council.  Ann said she spoke with Matt DeGroot who was recommended by our former grant writer.  She noted that he charges more for his services.  She said she wasn’t sure the ARRP Grant was worth applying for.  The Vermont Arts Council’s Cultural Facilities Grants might have more benefit to the Town.  It’s a 50/50 match if a project can be decided on.  Joyce suggested that we hold off until next year and finish up projects in the meantime.  Matt’s resume will be kept on file.
3.  Town Plan – schedule to edit/approve.  There are several issues that need to be addressed and a time frame.  Discussion.  The whole plan needs to be submitted sixty days before the plan goes into effect.  Joyce suggested submitting it by June 1.  Between now and then, Ann said we have to decide if the Select Board has amendments, have a public hearing w/public amendments, or do everything at once and submit.   Discussion.  A public meeting in early May 2 with thirty day prior notice and a draft available for public viewing will be held.  This will be put on the next meeting’s agenda.
4.  GMNF – Telephone Gap Public Comment.  Ann said she put this on the agenda to provide an update.  There were concerns regarding the logging issue and its proximity to properties.  Robert said that he spoke with the project manager Chris Mattrick who said he would be glad to come to the town to explain what’s involved.  There was discussion as to whether he should speak at the Town Meeting, Select Board meeting or a separate informational meeting be held.  It should be held before he deadline in mid-March.  Scott
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
February 16, 2023
 
said that the previous informational meeting in February involved several towns and was a bit overwhelming.  Ann said she would contact Chris about the possible date on February 23rd or 28th at 6:30pm. 
 
NEW BUSINESS:
1.  Town Payroll Service
1.  Permit/License – Original General Store application.  This is for a Second Class License for Tobacco and Liquor.  Ann moved to approve both licenses for the Original General Store.  Joyce seconded.  All in favor.  The Board signed.
2.  Treasurer’s Report – January financials.  Tabled to the next meeting.
3.  Town Attorney – Tax Sale legal invoice.  Ann said that this was received from the Town’s Attorney for legal services related to the tax sale.  There was a question from one of the purchasers regarding the Watkins property.  AJ voiced concern that this should be discussed in Executive Session.  This was tabled to the next meeting as an Executive Session.
4.  Insurance – Health Reimbursement Account.  The Board discussed the issue of “use it or lose it.”  AJ felt this was something for an accountant to clarify.  AJ moved that Trish contact VLCT for an opinion in writing.  Joyce seconded.  All in favor.  Ann said she would reach out to VLCT.
5.  Grant – Perfect Pitch invoice AFG Grant.  This is Tom’s invoice for work on the FEMA grant and is $2,231.31.  Reporting requirements were resolved. 
6.  Town Meeting – Hand-outs and Announcements.  The Board discussed possible handouts and announcements- a brochure on Vermont Alert, an announcement regarding the Telephone Gap comment period with forms, Rep. Jim Harrison would like to speak for a few minutes at the beginning of the meeting, a volunteer brochure with vacancies, dog licenses, List-Serve sign up, Town Plan information.  Discussion about whether or not to have food, and if so, what to have.   A beverage and cookie seemed to be the best option.
 
NEXT MEETING DATE:  Thursday, March 2, 2023 @6pm Town Hall.
 
Ann moved to adjourn the Regular Meeting at 7:45pm.  Joyce seconded.  All in favor.
 
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: March 2, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​Pittsfield Select Board Regular Meeting Minutes

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3Xl9w1k  
 
DATE:   February 2, 2023
 
PRESENT:   Ann Kuendig, AJ Ruben (Absent: Joyce Stevens)
 
PUBLIC PRESENT:  Marsha Hopkins, Vaughn Micciche, Jen Howard, Dot Williamson; Brett Yates (via Teams)
 
AGENDA MODIFICATIONS:   NB#2 – Executive Session
 
APPROVAL OF MINUTES:   January 19, 2023 Regular Meeting
 
CORRESPONDENCE:
1.   Citizens’ Complaints/Concerns – Gray Correspondence
2.   GMNF – Telephone Gap
3.   TRORC - ARPA Funds Update
 
OLD BUSINESS:
1.   Town Meeting – Final Warrant
2.   Town Equipment – Mower Purchase Update
3.   VTrans – AOT Mileage Certificate
4.   Grants – FEMA AFG Grant
5.   Grant Writer – ARPA Grant
6.   Treasurer’s Report – December Financials
 
NEW BUSINESS:
1.  Town Plan – Draft Town Plan/Schedule for approval
2.  Executive Session – 1 V.S.A. § 313(1) (E) probable civil litigation
 
NEXT MEETING DATE:  Thursday, February 16, 2023 6pm Town Hall
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  Seconded by AJ.  Ann introduced one Agenda Modification (see above).  AJ moved to accept the Minutes of the January 19, 2023 Regular Meeting.  Ann seconded.  All in favor.  Ann moved to take NB#1 out of order.  AJ seconded.  All in favor.
 
CORRESPONDENCE:
1.   Citizens’ Complaints/Concerns – Gray Correspondence.  Sarah Gray has suggested the Town of Pittsfield begin what would likely be a year/decade of planning for a road to bypass the village area.  She cited increased truck traffic and the ability of the Tweed River valley to support a bypass.  Ann noted that this correspondence was to the Planning Commission and that this is a copy to the Select Board.  Ann moved to accept the correspondence.  AJ seconded.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
February 2, 2023
 
2.   GMNF – Telephone Gap.  The USDA Forest Service has completed the development of the proposed action for the Telephone Gap Integrated Resource Project and is inviting written comments for the proposal during a 45-day period ending on March 13, 2023.  A detailed description of the proposal and other information can be found on the Telephone Gap Project Website as well as at the Rochester, VT Ranger Station.  A public open house is scheduled for February 9th from 6:00-8:30pm at the Barstow Memorial School  where Forest Service staff will be available to answer questions regarding the proposed action.  Trish will be asked to post this information on the bulletin board.  Dot Williamson and Vaughn Micciche voiced her concern about controlled burns between Lower Michigan Road and Tozier Hill as the burn area abuts properties on the Lower Road.  AJ felt that the Town should be made aware of this and how to respond at the public hearing.  Ann said that the Select Board will do everything it can to publicize this and noted Chittenden’s website has information on it.  Ann closed the discussion.
3.   TRORC - ARPA Funds Update.  This information came in an email from Sarah Wraight at TRORC.  Ann moved to accept and file this.  The first reporting is due April 1st.
 
OLD BUSINESS:
1.   Town Meeting – Final Warrant.  Ann said that at the last meeting the Warrant was approved.  However since then another article (Article 7) has been added.  Ann moved to accept the revised Warrant.  AJ seconded.  All in favor.
2.   Town Equipment – Mower Purchase Update.  Ann moved to table this to the next meeting when Joyce is present.  AJ seconded.  All in favor.
3.   VTrans – AOT Mileage Certificate.  There have been no changes to the Class 3 and 4 roads and no new roads added.  Ann moved to sign.  AJ seconded.  All in favor.  This will be filed by February 20th.
4.   Grants – FEMA AFG Grant.  The application deadline is February 10th.  The grant writer and fire department have met, and Ann has started uploading the data onto the computer in the Town Office.  This should be completed this week.  AJ and Ann discussed the reporting requirement and other points.
5.   Grant Writer – ARPA Grant.  Tom cannot do any more work for the Town as he has started a full-time job.  He has recommended that Matthew DeGroot take over the job.  Ann cited his resume and his hourly fee.   She said she is trying to obtain data.  The grant is due March 15th.  Ann moved to table discussion regarding the ARPA grant for two weeks and also look into other possible grant writers.  AJ seconded.  All in favor. 
6.   Treasurer’s Report – December Financials.  Ann moved to accept.  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.  Town Plan – Draft Town Plan/Schedule for approval.  The draft of the Town Plan is almost complete.  Marsha said that it’s ready for review by the Select Board and noted that there are edits that need to be made and the public can also present edits at the public hearing.  Any major changes would need to go through Two Rivers.  Marsha stated that in order for the Town to maintain their Village Designation, the Plan needs to be approved by TRORC.  If the Town chooses to have a Plan that is not approved by TRORC, it would lose its Village Designation status and be unable to apply for grants.  The current plan expires in August, 2023.  Marsha and Vaughn presented changes to the Plan.  Discussion.  The Select Board will review these and the Plan.  Ann thanked the Planning Commission members for all the work they have put into this project and thanked them for coming. 
2.  Executive Session – 1 V.S.A. § 313(1) (E) probable civil litigation.  Ann moved to enter into Executive Session at 7:30pm and concluded at 7:36pm to return to the Regular Meeting.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
February 2, 2023
 
Ann moved to accept the settlement offer from G&N Excavation Inc. and submit for payment.  AJ seconded.  Ann moved to adjourn the Regular Meeting at 7:38pm.
 
NEXT MEETING DATE:  Thursday, February 16, 2023 6pm Town Hall
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: February 16, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

​Pittsfield Select Board Regular Meeting Minutes

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3R9e21x
 
DATE:   January 19, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Brett Yates
 
AGENDA MODIFICATIONS:   C#1 – AARP Grant; OB#5 – Mower Purchase; OB#6 – MRPG Permit & Fee; NB#5 – Grand List Certification; NB#6 – Chad Rogers IC Paperwork; NB#7 – Executive Session
 
APPROVAL OF MINUTES:   January 5, 2023 Regular Meeting
 
CORRESPONDENCE:
1.   Grants – AARP Grant
 
OLD BUSINESS:
1.  Budget – Final Revisions
     a.  Capital Improvement Budgets
     b.  Budget Summary
2.  Town Meeting – Warrant
3.  Town Trucks – Grader Purchase Agreement
4.  Town Hall – Useage/Rental Policy Final
5.  Parks & Grounds – Mower Purchase
6.  Grants – MRPG Permit & Fee
 
NEW BUSINESS:
1.  Town Meeting – 2024 Primary Conflict
2.  Vermont AOT – Mileage Certificate
3.  Treasurer’s Report – December Financials
4.  Town Hall – Project Invoices: Cal’s Drywall final & change Order; Rogers Builder; CV Oil ductwork
5.  Grand List – Certification
6.  Independent Contractor – Chad Rogers paperwork
7.  Executive Session – 1 V.S.A. § 313 (1)(E) probable civil litigation
 
NEXT MEETING DATE:  Thursday, February 2, 2023 6pm Town Hall
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  Joyce seconded.  All in favor.  Ann presented several Agenda Modifications (see above).  Joyce moved to accept the Agenda Modifications. Seconded by Ann.  All in favor.  Joyce moved to approve the Minutes of the January 5, 2023 meeting.  Seconded by Ann.  All in favor.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
January 19, 2023
 
CORRESPONDENCE:
1.   Grants – AARP Grant.  This correspondence presents the AARP Community Challenge grant program to make communities more livable and benefit those 50 and over.  Ann said she was thinking about painting the basketball/pickleball court and purchasing pickleball equipment.  The application is due by March 15, 2023 and the project completion date is November 30, 2023.  Discussion.  It was thought the cost might be around $2,500.  Ann moved to engage the grant writer in applying for this community challenge grant.  She said she would work with him in defining the project and would report back to the Board.  Seconded by Joyce.  All in favor.
 
OLD BUSINESS:
1.  Budget – Final Revisions include:
     - Highway: Hired Equipment – Rochester road maintenance: approved change from $2,200 to $2,500
     - Highway: Other – MRPG annual fee: approved deduction from $1,990 to $1,350
     - Highway: Town Trucks – Grader re: budget/transfer to reserve fund.  Ann moved to have the Town
       Treasurer transfer $83,000 that’s in the current budget to purchase the grader to the Highway
       Equipment Reserve   Fund.  Seconded by AJ.  All in favor. 
- Salaries: Librarian - AJ moved to give the librarian a 4% raise to take effect at the beginning of the
  FY23-24 budget on July 1, 2023.  This brings the total annual salary to $17,143.26.  Seconded by Joyce.
  All in favor. 
     a.  Capital Improvement Budgets:
     - Fire Department: Truck Fund deposit of $70,000 to be an Article on the Warrant.
     - Highway: $25,000 for Building Maintenance to be Article on the Warrant.
     - Highway: no deposit for the HW Equipment Fund for first payment of new grader.  It won’t arrive until
       at least January, 2024 and the down payment of $218,000 will carry through until January, 2025.  This
       will be part of the FY24-25 budget deliberations.                             
     - $2,500 for PVF&R Equipment Fund to be made with GF/HW Undesignated Funds.
     - $10,000 for Town Hall Reserve Fund to be made with GF/HW Undesignated Funds.
     - $10,000 for Village Green Paving Project Reserve Fund to be made with GF/HW Undesignated Funds.
     - $2,400 for Library Capital Improvement Fund to be made with GF/HW Undesignated Funds.
      $25,000 total rounded up to come from GF/HW Undesignated Funds.  This will be reviewed with Trish.
     b.  Budget Summary – Ann moved to accept the new proposed budget, Capital Improvement Budget,
     and Budget Summary once the documents have been updated.  Seconded by AJ.  All in favor.
2.  Town Meeting – Warrant.  Ann moved to approve the Warrant for Town Meeting once the edits to the
     Articles have been made.  Seconded by AJ.  All in favor.  A copy will be sent to the Treasurer for review,
     then the Select Board will sign.
3.  Town Trucks – Grader Purchase Agreement.  The total purchase price is $281,500 after $45,000 for the
     trade-in of the 1996 current grader.  This represents the purchase of a Caterpillar 120AWD Lever Motor
     Grader with option of a Craig 301-12RM Snow Wing.  A 7-year warranty is included.  Anticipated
     delivery is January, 2024.
4.  Town Hall – Useage/Rental Policy Final.  Ann reviewed the changes made that had been previously
     discussed.  She said that she added a line about emptying all trash containers and taking the trash with
     the renter.  Ann moved to accept as final the Town Hall Rental Policy.  Seconded by Joyce.  All in favor.
     The Board signed. Trish will be asked to post on the Town’s website under Ordinances and Policies. 
     There will be further discussion on how to administer this agreement.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
January 19, 2023
 
5.  Parks & Grounds – Mower Purchase.  Ann said that the mower was purchased on the final day of 
     the original quote.  The new quote increased by $2,320.31.  Joyce said she would contact the company
     to discuss this overpayment.  Trish will be asked to make the appropriate changes to fund the mower
     and pay the repair bill for the old mower.  Seconded by Joyce.  All in favor.  The Board discussed how
     the Treasurer should make the appropriate changes to fund the mower.  Joyce seconded.  All in favor.
6.  Grants – MRPG Permit & Fee.  Ann said that she and Trish will sit down next week and apply for the
     next five-year municipal roads general permit using the ANR online portal.  The Chair will sign the
     application and pay the $640 fee.  Seconded by Joyce.  All in favor.
 
NEW BUSINESS:
1.  Town Meeting – 2024 Primary Conflict.  Ann said that Trish received notification that the Presidential
     Primary will be held on the same day as Town Meeting in 2024.  Both events cannot be held on the
     same day.  The Towns will be given the opportunity to hold Town Meeting on another day.  Discussion.
2.  Vermont AOT – Mileage Certificate.  Tabled to the next meeting.
3.  Treasurer’s Report – December Financials.  Joyce moved to table this to the next meeting.  AJ seconded.
     All in favor.
4.  Town Hall – Project Invoices: Cal’s Drywall final & two Change Orders; Rogers Builder; CV Oil ductwork.
     Ann moved to accept for payment the following invoices, Joyce seconded, all in favor: 
     - Cal’s Drywall $2,530.81 final payment from undesignated surplus; $2,570.36 Change Orders from         Town Hall Reserve Fund.
     -  Rogers Builder $5,000 for insulation from undesignated surplus
     -  CV Oil $1,975.78 for ductwork and thermostats from undesignated surplus
5.  Grand List – Certification.  Ann moved to accept and sign the Listers’ Grand List Certification.  Seconded
     by AJ.  All in favor.
6.  Independent Contractor – Chad Rogers paperwork.  Ann moved to accept and approve Chad Rogers’
     independent contractor paperwork.  Joyce seconded.  All in favor.
7.  Executive Session – 1 V.S.A. § 313 (1)(E) probable civil litigation.  Ann moved to enter into Executive
     Session at 7:50pm.  Seconded by Joyce.  All in favor.
 
Ann moved to resume the regular meeting at 8:09pm.  Seconded by Joyce.  All in favor. 
Ann moved to adjourn the meeting at 8:09pm.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE:  Thursday, February 2, 2023 6pm Town Hall
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: February 2, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3ilyfV2
 
DATE:   January 5, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: (via Teams) Dan Webb, Brett Yates
 
AGENDA MODIFICATIONS:   NB#4 – Town Hall Rental Request; NB#5 – move Executive Session
 
APPROVAL OF MINUTES:   December 15, 2022 Regular and Special Budget Meeting Minutes
 
CORRESPONDENCE:  
1.  Resignation – Brian Smith, Justice of the Peace
2.  Green Mountain National Forest – Schedule
 
OLD BUSINESS: 
1.  Budget
     a.  Final Revisions
     b.  Capital Improvements
     c.  Summary
2.  Town Meeting – Warrant
3.  Town Hall – Useage/Rental Policy update
 
NEW BUSINESS:
1.  Select Board – Draft Report for Town Report
2.  Town Trucks – Grader Lease
3.  Control Technologies – Contract
4.  Town Hall – Rental Request
5.  Executive Session – 1 V.S.A. § 313(1)(E) probable civil litigation
 
NEXT MEETING DATE:  Thursday, January 19, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  Seconded by Joyce.  All in favor.  Ann introduced the Agenda Modifications (see above).  AJ moved to approve the Minutes of both the Regular and Special Budget Meetings of December 15, 2022.  Joyce seconded.  All in favor.  Ann moved to take NB#4 out of order and present first.  AJ seconded.  All in favor.
 
CORRESPONDENCE:  
1.  Resignation – Brian Smith, Justice of the Peace.  Brian’s letter of resignation cited his move to the Town of Woodstock.  Ann moved to accept Brian’s resignation.  Joyce seconded.  All in favor.
2.  Green Mountain National Forest – Schedule.  Ann said that this correspondence addressed the first quarter of the year schedule.  The only item to affect Pittsfield is the Telephone Gap.  “Scoping” will begin
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
January 5, 2023
 
this month with expected implementation in December.  They will be looking at recreation management, wildlife, fish, rare plants, forest products, vegetation, watershed management, road management, and climate change adaptation.  Ann moved to accept this report.  AJ seconded.  All in favor.
 
OLD BUSINESS: 
1.  Budget
a.  Final Revisions.  Trish provided an updated Revenues and Receipts Proposed Budget for June 2022 and FY’24.  The proposed tax rate without any of the possible Articles is $.4451.  Last year was $.4285 including Articles.  Ann said she would like to reduce this figure.  The Board proceeded to review the proposed budget items and Undesignated Fund Balance for potential reductions.  Discussion.  The Board questioned a few items under Listers but will contact Betty Warner for more clarification.  Revisions were made to the following:
- HW Miscellaneous reduced by $1,000.
- HW Repairs Loader reduced by $500 as it is under warranty.
- HW Repairs Ford F-550 reduced by $500 as the truck is new.
- HW Repairs Grader reduced by $1,500 as a new grader is expected early next year and will be under   warranty.
- Fire Alarm yearly inspection reduced by $200 based on 4Security estimate for both Town Office and Town Hall.
With these revisions, the proposed anticipated tax rate would be $.42.  The Board would also like to use $20,000 from the General Fund Undesignated Funds and $5,000 from the Highway Fund Undesignated Funds.  This money would be added to the General Fund to bring down the tax rate. 
     b.  Capital Improvements. 
-  Fire Department – requests $70,000 for replacement of Engine 4 and Rescue 1. They also request $2,500 for a set of new gear.
-  Highway – Discussion regarding the amount to request for the new grader.  It would be either $20,000 or $66,500 depending on whether it is leased or purchased.  George will obtain more information from the company.
-  Town Hall – requesting $10,000 for continued renovations and repairs.
-  Paving Reserve – requesting $10,000 for Village Green project.
-  Highway Equipment Fund – requesting $25,000 to renovate the heated Town Garage Building. 
-  Library Capital Improvement Fund – requesting $2,400 for librarian and patron desks and seating.
c.  Summary – Trish will be asked to recalculate the basic tax rate as well as the tax rate with each Article.
2.  Town Meeting – Warrant.  Ann drafted the Warning and gave copies to Joyce and AJ for review.  She also went over the open positions.  She will have a final copy to present at the next meeting.
3.  Town Hall – Useage/Rental Policy update.  Revisions were reviewed.  Ann said she would make further edits for a final copy at the next meeting.  Fees were discussed.
 
NEW BUSINESS:
1.  Select Board – Draft Report for Town Report.  Ann presented a draft copy of the Select Board’s Annual Report for Town Report.  Discussion.  She said she will forward the final copy to the Auditors.
2.  Town Trucks – Grader Lease.  The Board discussed whether to order now with a down payment and leave the decision to lease or purchase.  Joyce offered a motion to have George order the grader and find
out if there would be a penalty to pay off early if leasing or if a down payment could be paid and then
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
January 5, 2023
 
decide at Town Meeting whether to lease or purchase.  Ann seconded.  All in favor.
3.  Control Technologies – Contract.  The Town Office lost heat recently and it was discovered that a Service Contract was never signed last year.  A contract has since been sent over and if signed, the invoice will be recalculated.  It has been recommended by the Town Clerk/Treasurer that the Town not enter into any agreement with Control Technologies.  Ann added that CV Oil was contacted, and they can also work on this system. 
4.  Town Hall – Rental Request.  Dan Webb said that he would like to rent the Town Hall to hold an Acoustic Music Jam every other Tuesday from 6:30-8:30pm.  It would be open to the public for either participation or listening and would be free for all.  He said he would like to start when feasible, possibly January 17th.  The Board explained that there is another group using the first Tuesday of the month and there might be other future conflicts.  Everyone felt they could be worked out.  Dan said that possible future performances/guest performers might happen.  Joyce moved to add the Acoustic Music Jam to the Town Hall calendar every other Tuesday beginning January 17, 2023.  Ann seconded.  All in favor.  Joyce requested that Dan pick up the key at the store and drop it off the next morning.  Dan agreed.
5.  Executive Session – 1 V.S.A. § 313(1)(E) probable civil litigation.  Ann moved to enter into Executive Session at 8:11pm.  The Board left Executive Session at 8:28pm.
 
Ann moved to adjourn the Regular Meeting at 8:30pm.  Joyce seconded.  All in favor.
 
NEXT MEETING DATE:  Thursday, January 19, 2023 @6pm Town Hall.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  January 19, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​ 

 
To listen to a recording of the meeting please click here:  https://bit.ly/3WbmvTG
 
DATE:  December 15, 2022
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Betty Warner
 
AGENDA MODIFICATIONS:  NB#3 – NEMRC Contract; NB#4 Grand List Errors and Omissions; NB#5 – Executive Session
 
APPROVAL OF MINUTES:  December 1, 2022 Regular Meeting Minutes
 
CORRESPONDENCE:
1.  Planning Commission – Draft of 2023 Town Plan
2.  White River Valley Consortium – events
 
OLD BUSINESS:
1.  Grant Writer – Invoice for Grader Grant
2.  Town Hall – Useage/Rental Policy update
3.  Job Description – Assistant Town Clerk/Treasurer for approval
 
NEW BUSINESS:
1.  Treasurer’s Report – November Financials.
2.  Town Hall – Invoice for electrical installation – Lubek Electric; Juris Hire
3.  Listers – NEMRC contract. 
4.  Listers – Grand List Errors and Omissions. 
5.  Executive Session – 1 V.S.A. § 313 (1) (E) – probable civil litigation
 
NEXT MEETING DATE:  Thursday, January 5, 2023
 
Ann called the meeting to order at 6:10pm.  AJ seconded.  All in favor.  Ann introduced the Agenda Modifications (see above).  AJ seconded.  All in favor.  A motion to approve the Minutes of the December 1, 2022 Regular Meeting was made by AJ.  Seconded by Joyce.  All in favor.  Ann moved to take Betty out of order.  Joyce seconded.  All in favor.
 
CORRESPONDENCE:
1.  Planning Commission – Draft of 2023 Town Plan.  The Board formally accepted the plan.  There will be a public hearing on the draft on January 12, 2023 at 7pm.  It can be attended in person and accessed online.  The matrix will be available on the Town’s website.  People are encouraged to review it.
2.  White River Valley Consortium – events.  Ann said this correspondence was a reminder of upcoming events.  There are also webinars on the calendar.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
December 15, 2022
 
OLD BUSINESS:
1.  Grant Writer – Invoice for Grader Grant.  Ann said she received an invoice for the services in determining if a grant could be applied for to help purchase a new grader.  Unfortunately the Town does not qualify for the grant, however the invoice does need to be paid.  It was pointed out that no money was included in the budget for the grant writer.  The Board felt that in the future, some research prior to contacting the grant writer needs to be done so that money is not expended if it’s not likely to have a positive result.  AJ moved to approve the paying of the invoice and to include money in the budget for future grant writing.  Joyce seconded.  All in favor.  After discussion $2,000 was approved for this and will be added to the budget.
2.  Town Hall – Useage/Rental Policy update.  Ann said she wasn’t able to update the policy.  Joyce mentioned her discussion with Ray Harvey and felt we were undercharging based on Pierce Hall’s fees.  AJ felt the fee should be more attractive so that it would be more likely to be used.  AJ suggested asking for a volunteer at Town Meeting to oversee this or should it become part of the recreation department?    Ann said she would put together a job description for this and make a flyer to present at Town Meeting.
3.  Listers – NEMRC contract.  Betty and the Board reviewed the contract for the services from NEMRC.  Changes previously discussed had been made to the contract.  Ann moved to sign the contract.  Seconded by Joyce.  All in favor.  NEMRC’s services will begin January 1, 2023  The contract is for 6 months with the option to continue.
4.  Listers – Grand List Errors and Omissions.  Betty explained what this document was, what the error was, and why the change was made.  The change results in a decrease of $3,400 to the Grand List.  AJ moved to approve and sign this.  Seconded by Joyce.  All in favor.
5.  Job Description – Assistant Town Clerk/Treasurer for approval.  Formal changes were made to the job description, and it was reviewed by the Board.  Ann moved to approve the job description.  Joyce seconded.  All in favor.
 
NEW BUSINESS:
1.  Treasurer’s Report – November Financials.  Ann moved to accept.  Joyce seconded.  All in favor.
2.  Town Hall – Invoice for electrical installation – Lubek Electric; Juris Hire.  This invoice has already been approved and paid.  Mike Juris needs to get into the building and complete the work.  The Committee would also like to see his fee reduced to be inline with the existing electrical contract.  There was discussion about permits and the work being done with the appropriate inspections.
3.  Executive Session – 1 V.S.A. § 313 (1) (E) – probable civil litigation.  Ann moved to enter into Executive Session at 6:58pm.  The Board exited Executive Session at 7:11pm.
 
Ann moved to adjourn the regular meeting at 7:12pm.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE:  Thursday, January 5, 2023 @6pm Town Office Building.
 
 
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
December 15, 2022
 
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: January 5, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING

 
To listen to a recording of the meeting please click here:  https://bit.ly/3WbmvTG
 
DATE:   December 15, 2022
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Trish Abbondelo, Town Treasurer
 
APPROVAL OF MINUTES: 
1.  November 29, 2022 Special Budget Meeting
2.  December 1, 2022 Special Budget Meeting
 
OLD BUSINESS:
1.  Budget
     a. General Fund – Review
     b. Capital Improvement
 
NEW BUSINESS:
1.  Warrant – Draft & Articles (post February 2, 2023)
2.  Town Report – Cover Photo Shoot
 
ADJOURNMENT
 
Ann called the meeting to order at 5:07pm.  Seconded by AJ.  All in favor.  AJ moved to accept the Minutes of the November 29, 2022 and December 1, 2022 Special Budget Meetings.  Seconded by Ann.  All in favor.
 
OLD BUSINESS:
1.  Budget
a.  General Fund – Review.  Trish and the Board reviewed the printout line by line.  
Income:
General Fund – Current Use Payment.  Ann questioned this and it was reduced to $11,500.
Highway Fund – add $12,500 to the MRPG Grant
Insurance and Bonds – the VLCT Insurance Package was increased by $2,300 in anticipation of the increase of the Sand Shed.  There are no specific numbers available yet.  Trish said that an endorsement should arrive soon.
Dues – the VT Clerk’s & Treasurer’s Association was increased to $70
Contributions - Trish said she had received a few more contribution requests and these were reviewed. 
   Quin Town Seniors - $3500
   Central VT Council on Aging - $600*
   Green Up Vermont - $50
   Rutland County Mental Health - $600
   NeighborWorks - $200*
   Child First Advocacy Center - $400*
   VT Rural Fire Protection Task Force - $100
Pittsfield Select Board Special Budget Meeting Minutes                                                page 2
December 15, 2022
 
   The Preservation Trust of Vermont - $50
   The Housing Trust of Rutland County - $100**
The Board decided this year to contribute $200 to both the Pittsfield Community Connection (PCC) and the Pittsfield Historical Society.
*Joyce suggested a letter be included with the check explaining that they make a     monetary request in the future.  Trish asked the Board to draft the letter. 
**Ann wanted to include a message to the Housing Trust to look at Pittsfield for affordable housing.  Transportation is an issue for that though.
Parks and Grounds – use Reserve Fund for New Equipment to purchase picnic table and power washer.  Connie will be asked to submit a bill or estimate for these.
Budget Disbursements –
Parks & Grounds Equipment Fund – The Board decided not to fund this as nothing additional is needed.
   Recreation – add $1,000
   Town Hall – The Committee will be requesting $10,000 to continue renovations.
   Village Green Paving Reserve – create an Article requesting $5,000
      Town Office Maintenance Reserve Fund – $4,000
      Computer Equipment Fund - $1,000
      Contingency Fund – VLCT suggests 5% operating budget.  The Board felt they were fine.
 
Trish said she will update this spreadsheet for the Board next week.  Ann moved to adjourn the meeting at 6:09pm.  Seconded by AJ.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  January 5, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3gVL3Ri
 
DATE:  December 1, 2022
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Robert Leitch re: Forsha Road
 
AGENDA MODIFICATIONS:   Assistant Town Clerk/Treasurer Job Description – NB#2; Town Plan – NB#3; Green Up Day Appointments – NB#4
 
APPROVAL OF MINUTES:  November 17, 2022 Regular Meeting
 
CORRESPONDENCE:
1.  Buildings and General Services – Energy Resilience Program
2.  Legislative Report – Solid Waste
 
OLD BUSINESS:
1.  Grants – Grader update
2.  Town Hall – Useage/Rental Policy
3.  Forsha Road – update
4.  Speed Signs – installation
5.  Treasurer’s Report – October Financials
 
NEW BUSINESS:
1.  Events – Holiday Tree Lighting
2.  Assistant Town Clerk/Treasurer – job description
3.  Town Plan – review
4.  Appointments – Green Up Day
5.  Executive Session – 1 V.S.A. § 313 (1) (E) probable civil litigation
 
NEXT BUDGET & REGULAR MEETING DATE:  December 15, 2022
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:04pm.  Seconded by Joyce. All in favor.  Ann presented the Agenda Modifications (see above).  AJ moved to accept.  Joyce seconded.  All in favor.  AJ moved to accept the Minutes of the November 17, 2022 Regular Meeting.  Joyce seconded.  All in favor.  Ann moved to take NB#2 out of order.  Seconded by AJ.  All in favor. 
 
CORRESPONDENCE:
1.  Buildings and General Services – Energy Resilience Program.  This is a new program that offers municipalities free energy resilience assessments.  Grants would also be available.  There will be a seminar on December 5th from 2-4pm in Rutland.
 
Pittsfield Select Board Regular Meeting Minutes                                                          page 2
December 1, 2022
 
2.  Legislative Report – Solid Waste.  This correspondence reports on what is being done with the Universal Recycling Law and the varied aspects of it.  It will help legislators focus on what should be addressed in their sessions. 
 
OLD BUSINESS:
1.  Grants – Grader update.  It was determined that the grader didn’t qualify for the grant.  It has only been used 240 hrs/year.  Ann checked with the State about other options that might be available.  George will be looking into leasing options also.  There is the possibility that a down payment with a lease/payment option or an Article at Town Meeting for a contribution to the HW Equipment Fund.  Joyce proposed putting $135,000 down and $49,000/year for 3 years.  The Board felt that George could get a better trade-in on the current grader.
2.  Town Hall – Useage/Rental Policy.  Ann said she rewrote the front page and did some research on the alcohol issue.  The rental policy item #7 was revised.  Item #2 had the biggest number of changes.  An item under the Rules was removed.
3.  Forsha Road – update.  Ann said that she spoke with George who had inspected the road.  He saw that the culvert had been removed and spoke with the contractor.  The culvert will be replaced soon.  George felt the road met with the Town’s road standards.  Bob would like to have a permit process so that property owners can see who is doing the work, what’s being done and when and where it’s being done.  He expressed concern about work done outside of the Town’s right-of-way causing erosion and other issues and letters being sent to property owners.  Ann explained what George has been doing and allowing.  Joyce explained why a permit would not work or help.  There wouldn’t be any way of knowing when the work would be done or what would being done.  Bob said he felt no one knew what was going on.  Ann said the Board would discuss its concern with George regarding the implementation of a permit and what it would entail.  Bob said that letters were sent to property owners about the work being done, but that he did not have a copy himself.  The Board asked for some names of neighbors who received the letter.  Joyce will speak with one of them and get a copy of the letter. 
4.  Speed Signs – installation.  George spoke with the District 4 manager.  They will be the ones to install the posts.
5.  Treasurer’s Report – October Financials.  Ann moved to accept the report.  Joyce seconded.  All in favor.
 
NEW BUSINESS:
1.  Events – Holiday Tree Lighting.  This event will be held on Sunday, December 11 at 5pm and will feature Santa and his helper arriving on a fire truck, a fire pit, cookies, hot chocolate, and a sing-along.
2.  Assistant Town Clerk/Treasurer – job description.  The Board reviewed the job description that Trish had prepared and handed out.  Items reviewed included: hours, wage, raises, holidays (if applicable), vacation time (this was removed), sick/personal time (this could be increased, but not accrued).  Some changes were made.  Ann moved to approve the changes.  AJ seconded.  All in favor.  Trish said she would update the job description and provide copies to the Board members.
3.  Town Plan – review.  Tabled
4.  Appointments – Green Up Day.  Ann made a motion to re-appoint Rebecca Seward and Olivia Grasso.  Joyce seconded the motion.  All in favor.  The Secretary will send out appointment letters.
5.  Executive Session – 1 V.S.A. § 313 (1) (E) probable civil litigation.  Ann moved to enter into Executive Session at 7:11pm to discuss probable civil litigation.  The Board came out of Executive Session at 7:23pm. 
Ann moved to authorize the Town Attorney to begin settlement talks in the Sand Shed dispute.  AJ seconded.  All in favor. 
Pittsfield Select Board Regular Meeting Minutes                                                          page 3
December 1, 2022
 
NEXT BUDGET & REGULAR MEETING DATE: 
            Special Budget Meeting – Thursday, December 15, 2022 @5pm, Town Office
            Regular Meeting – Thursday, December 15, 2022 @6pm, Town Office
 
As there was no further business to discuss, Ann moved to adjourn at 7:24pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: December 15, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
 
DATE: December 1, 2922
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Abbondelo, Town Treasurer
 
APPROVAL OF MINUTES: November 17, 2022 Special Budget Meeting
 
AGENDA MODIFICATIONS:  No Minutes; already approved
 
OLD BUSINESS:
1.  Budget – General Fund
2.  Budgets – Capital Improvements
 
ADJOURNMENT
 
Ann opened the meeting at 5:07pm.  AJ seconded.  All in favor.  Ann moved to accept the Agenda Modification (see above).  AJ seconded.  All in favor.  Ann said that she appreciates Trish’s presence and that she reviewed the meeting recording that addressed how the Temporary Help hourly rate was decided to be $25.00. 
OLD BUSINESS:
1.  Budget – General Fund.  The Board proceeded to review the budget item by item.
      Rutland County Tax – Trish said she didn’t expect that until the end of December.
      Insurance and Bonds:
         VLCT Insurance Package – The Board questioned whether the Sand Shed needed inspection as it
              could affect the insurance rate.  Trish will check on this.
      Dues:
         VT Clerk’s & Treasurer’s Association – keep the same in anticipation of hiring an Assistant
      Contributions:
         Park House – increase to $600
         Ann suggested contributing to our own non-profits – PCC and Historical Society.  AJ voiced his
            concern about donating to groups who don’t request funding.  Trish indicated she was still waiting
            for about half of the list.  Ann wanted to reach out to Quin-Town as they have not responded.
            Joyce suggested tabling this until the next meeting.
      Employee Benefits:
         Town Officer Education – decrease to $500
         Town Officer Mileage – decrease to $300
      Other:
         Miscellaneous – decrease to $150
      Budget Disbursements:
         Fire Department – increase to $22,825
         Library – reduce to $11,445
 
Pittsfield Select Board Special Budget Meeting Minutes                                                page 2
December 1, 2022
 
Trish will try and figure out the surplus before the next meeting.  Ann asked about the Account Balances.  A handout was given to the Board with the current balances in the Miscellaneous Funds the Town holds.
 
2.  Budgets – Capital Improvements.  Not addressed.
 
Ann moved to adjourn the meeting at 6:00pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: December 15, 2022
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben