PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 19, 2017
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins, Betty Warner, Caleb Hawley, Dave Colton, Earl from V-Tec
 
AGENDA
Agenda Modifications: New Business #2 – John Deere signature permission
 
Minutes Approval:  Regular Meeting December 5, 2017; and Special Meeting December 11, 2017
 
Public Present:  Pittsfield Fire Dept. personnel, Library personnel
 
Correspondence:

1. TRORC sub recipient monitoring visit
2. Carroll Boe and Pell Rate change
3. M Cohen Rutland VT .com
4. District 3 Environmental Commission
5. VLCT Sarah Jarvis

Old Business:

1. Update Joe Harrington
2. Fire department Apparatus report
3. VLCT updates Charles
4. Update efficiency Vermont Matt
5. RCML internet installation proposal

New Business:

1. Budget preparation
2. John Deere signature permission

 
Next Meeting Date:  January 2, 2018
 
Charlie motioned to open the meeting at 6:15 p.m., Matt seconded, meeting opened. Agenda modification – New Business #2 John Deere signature permission added to the agenda. Charlie motioned to approve the minutes of the Regular Meeting held December 5, 2017; Matt seconded; minutes approved. Charlie motioned to approve the minute of the Special Meeting held December 11, 2017; Peter seconded; minutes approved.
 
Public Present:  
1. Pittsfield Fire Dept. personnel – Dave Colton and Caleb present on behalf of the Pittsfield Fire and Rescue (PFR). Earl from V-Tec was present to answer questions about options, financing, etc. Summary:  PFR has a tanker with a 1990 chassis and 1968 milk tank; showing its age, challenging to drive as it does not have baffles in the tank, 6 speed manual, difficult to start (manual choke), limited number of volunteers capable of driving the vehicle. PFR would like to replace it with a pumper/tanker combination vehicle – new cost is approximately $250,000; pricing on used vehicles varies greatly and savings are not significant for comparable units. The department has $50,000 to put towards the purchase and would like the town to finance the remaining $200,000 plus. PFR currently has (2) pumper trucks and (1) tanker; purchase a pumper/tanker would eliminate 1 or 2 of the existing vehicles. When purchasing a new vehicle need to be aware of space limitations of the firehouse (height, length); and the transmission needs to be able to handle the local terrain. Earl presented lease/purchase figures with interest rates between 3.63% and 3.82%; Mascoma gave Patty a rate between 2.7% and 2.9%. The board would like Earl to ask for a better rate. There are unanswered questions on financing – PFR needs to pin down more detailed information and provide options to the board. A new truck will take 6 months to build. The information may not be ready in time for the Town Meeting Warning.

2. Library personnel – Betty Warner present on behalf of RCML: The installation of the separate internet connection will increase funds needed for the Library budget. $70 per month for access plus $150 for the installation. Betty also reported the Library should be able to turn the Wi-Fi on and off to match the operations of the Library. Charlie motioned to accept the Library’s plan to turn the Wi-Fi on and off as needed and to approve the Library’s request for additional funds to cover the increase monthly cost and the installation of the separate internet connection; Peter seconded; all in favor; motion carried. Betty would like to pursue a separate service for free Wi-Fi service in town through a grant. Several towns offer this as a service for out of town visitors and general public use. The board approved Betty to investigate this service further and report back.
 
Correspondence:

1. TRORC sub recipient monitoring visit – audit of 113 Park Place and 2335 Route 100 (formerly Halligan property) files was conducted. No action.
2. Carroll Boe and Pell Rate change – Law firm that was used for some of the buyout properties has increased their rates. No action.
3. M Cohen Rutland VT .com – Mary is aware the Board has decided not to request an appropriation of funds for this initiative. No action.
4. District 3 Environmental Commission – Amendment to Riverside Farm’s application for a traffic study. No action.
5. VLCT Sarah Jarvis – Sarah is the contact for information on how to properly warn the purchase/lease of equipment for  municipality.

 
Old Business:

1. Update Joe Harrington – Joe is the VTrans engineer assigned to the paving project through Pittsfield that Charlie was trying to arrange a visit. A different engineer is being assigned to the project. Charlie will invite the new engineer to a meeting when he gets their contact information.
2. Fire Department Apparatus report – see Public Present #1 Pittsfield Fire Dept. personnel
3. VLCT Updates, Charles – He is waiting for a return call regarding the number of required Constables.
4. Update Efficiency Vermont, Matt – Matt has sent a reminder to EV on information needed, including a list of qualified EV contractors. He will contact Lubek Electric on current pricing for new lights and any rebates.
5. RCML internet installation proposal – see Public Present #2 Library Personnel

 
New Business:

1. Budget preparation – reviewed undesignated fund balances; additional donation requests; audit estimate from Jeff Bradley; Peter to get a breakout on the list of projects he was pricing; Matt will get an estimate for painting projects; Peter will contact George to purchase the fireproof cabinet before the end of the year; Patty will do more research on how the town can use undesignated funds and proper warning procedures; Patty will run additional anticipated tax rate estimates for next meeting; Charlie will have Caleb get loan information for $100,000 and $200,000. Changing the Constable position to an appointed position has been tickled for a June meeting discussion as it has to be voted on in August.
2. John Deere signature permission – The loader is scheduled for delivery on 12/20/17. Charlie motioned to have Matt sign the paperwork on behalf of the board; Peter seconded; motion carried.

 
Next Meeting Date:  January 2, 2018
 
Adjournment:  Peter motioned to adjourn the meeting at 9:06 p.m.; Matt seconded; meeting adjourned.
 
Approved:  January 2, 2018                                 Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Matt Corron (not present to sign at 1/2/18 meeting)
 
Peter Borden
 

PITTSFIELD SELECT BOARD HEARING MINUTES
 
DATE:                    December 19, 2017
 
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Betty Warner, Patty Haskins
 
AGENDA
Discontinuance .08 Mile Portion of Town Highway #15
 
Charlie motioned to open the hearing at 6:00 p.m. Peter seconded; hearing open.

A site visit was conducted at 4:00 p.m. at the corner of Tweed River Drive and Madison Brook Road in Pittsfield Vermont. There was no opposition to the discontinuance. Charlie motioned to discontinue the .08 mile portion of Town Highway #15 as described in the new property description. Peter seconded; all in favor; motion carried.
 
Adjournment:  Charlie motioned to adjourn the meeting at 6:05 p.m.; Matt seconded; all in favor, meeting adjourned.
 
Approved:  January 2, 2018                  Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Matt Corron (not present at meeting 1/2/18 to sign)
 
Peter Borden
 

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
 
DATE:                    December 11, 2017
 
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins
 
AGENDA
Agenda Modifications:
Old Business:
2018 Budget Preparations
Next Meeting Date:  December 19, 2017
 
Charlie motioned to open the meeting at 5:03 p.m., Peter seconded, meeting opened. No agenda modifications.
 
Old Business:
2018 Budget Preparations:

1. Additional donation requests from Vermont Adult Learning, Killington Valley Initiative and Preservation Trust of Vermont were denied.
2. Patty recommends a municipal audit as it has been 4 years since the last one. Patty will request quotes from auditors to get a better idea of the current cost for an audit. Charlie motioned to budget $10,000; Matt seconded; motion carried.
3. Board discussed the need for additional information about purchasing a new fire truck/tanker and will invite representatives from the department to attend the next meeting to answer questions.
4. Matt contacted Efficiency Vermont about current programs specifically for the Town Hall. There is a rebate of 50% or more on lighting; other energy efficiency work needs to be performed by a certified contractor to be eligible for rebates.
5. Town Office Maintenance & Repair line - $1,172 was spent on repairs; the balance of $2,200+ was spent on supplies, mandatory inspections, and other basics for maintaining the building.
6. Town Hall Maintenance & Repair line - $1,044 was spent on mandatory inspections and new de-humidifier; no repairs were performed.
7. Charlie motioned to add the loader lease payment as a line item to the Highway budget; Peter seconded; motion carried.
8. Reviewed proposed budget submitted by Fire and Rescue.
9. Reviewed proposed budget submitted by the library.
10. Reviewed salaries keeping the increase to 1.5% for all except for the following: No change for Select Board or Fire Chief; increase Auditors to $11 per hour; increase Election Officials to new minimum wage effective January 1, 2018 of $10.50 per hour; change custodial to an hourly rate of $20 versus a per cleaning charge.
11. The Board needs to work on a capital budget for the Highway Department
12. Reviewed Town Meeting Warning: A. Tricia Jarecki submitted a request to change the time of Town Meeting to the evening. Patty shared data from VLCT that changing from a daytime meeting to an evening town meeting doesn’t increase turn-out. This can be petitioned if any townspeople feel strongly on adding this as an article to the warning. B. Peter is not running for the Select Board position; members will start seeking possible candidates. C. Charlie and Matt are pursuing additional information in order to formulate an article for Town Hall repairs, specifically for siding, insulation and other repairs. D. Patty will contact VLCT on the articles pertaining to the proposed budget, setting the tax rate and order of articles.

 
Next Meeting Date:  December 19, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:15 p.m.; Peter seconded; meeting adjourned.
 
Approved:  December 19, 2017                                                  Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron
 
Peter Borden
 
_

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    December 5, 2017
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins, Caleb Hawley
 
AGENDA
Agenda Modifications:
 
Minutes Approval:  Regular Meeting November 21, 2017
 
Public Present:  Pittsfield Fire Dept. Representative Caleb Hawley
 
Correspondence:

1. Tanker Lease options-Fire Dept
2. TRORC Bylaws Draft
3. VT AOT Mapping Section Mileage adjustment
4. CT River Conservancy
5. VLCT Newsletter Dec. 2017
6. Efficiency Vermont  
7. VLCT Board Nominations

1. Census workshops LUCA

 
Old Business:

1. EC Fiber update Library and town office security issues
2. Sign Purchase update
3. PACIF update
4. Update Buildings TO and TH
5. Update Leigh Kelly Drive

 
New Business:

1. Insurance VLCT payment options
2. Update Dog Complaint
3. Definition Scope clarification Town Constables
4. Clerk Treasurer Report
5. Budget preparations

 
Next Meeting Date:  December 19, 2017
 
Charlie motioned to open the meeting at 6:02 p.m., Peter seconded, meeting opened. Matt motioned to approve the minutes of the Regular Meeting held November 21, 2017; Peter seconded; minutes approved.
 
Public Present: Pittsfield Fire Dept. Representative Caleb Hawley - see Correspondence #1
 
Correspondence:

1. Tanker Lease options-Fire Dept – A tentative meeting is set for December 8th with Earl from V-Tec to discuss all the financing options and pricing. Peter would like a detailed discussion on all the options for replacing the existing tanker, thorough research, pricing and financing. The board developed a list of questions to discuss with Fire Dept. personnel. Charlie clarified with VLCT that he can participate in the discussions however he cannot vote. Patty clarified with VLCT on the wording for the purchase to be warned. Caleb wanted to know the deadline for warning the purchase for Town Meeting. All materials would be needed no later than January 18, 2018. The board will invite representatives from the Fire Dept. to discuss further at the December 19 meeting.
2. TRORC Bylaws Draft – Notice for two meetings to discuss the bylaws. Randolph on January 16, 2018 at 6:00 p.m. and Woodstock on January 24, 2018 at 6:30 pm. No action
3. VT AOT Mapping Section Mileage adjustment – The south entrance of the Green has been changed from .17 to .15 due to the re-design for the Park and Ride. No action.
4. CT River Conservancy – Request for donations. No action.
5. VLCT Newsletter December 2017 received. No action.
6. Efficiency Vermont – Updated information on programs and grants. Matt will review materials.  
7. VLCT Board Nominations – Seeking nominations for board member. No action.
8. Census workshops LUCA – Requesting assistance to update and correct addresses for the census. Time consuming and involves a fair amount of paperwork. It is not mandatory. The town will pass on participating.

Old Business:

1. EC Fiber update Library and town office security issues – Charlie, Patty and Becky Donnet met with the EC Fiber techs. EC Fiber will hardwire a separate connection for the Library. Becky will set up the town and the library on two separate routers. This arrangement will provide better security.
2. Sign Purchase update – Charlie received and approved the artwork. He is waiting for cost estimate.
3. PACIF update – They are sending the town a code of regulations book so the playground issues can be addressed.
4. Update Buildings TO and TH – Peter met with Bill Leimgruber to review numerous items that need to be addressed at the Town Hall plus a couple of items at the Town Office building. Bill provided a cost estimate for all the work to be completed by the end of the 2018 summer. Details to be discussed at next meeting. Matt will contact Efficiency Vermont to find out what items should be addressed at the Town Hall next. Charlie will contact VLCT about reallocating funds warned and approved at a previous Town Meeting. Patty reminded the board of additional items: lighting in the Town Hall, parking lot re-striping, playground equipment, and the town has not had a municipal audit in 4 years.
5. Update Leigh Kelly Drive – The Fire Marshal will be inspecting the house December 8 regarding heat. If he approves then Sue Wuerthele will lift the emergency health order.

 
New Business:

1. Insurance VLCT payment options – The board reviewed the discount options. Charlie motioned to keep the standard deductible of $1,000; Peter seconded; all in favor; motion carried.
2. Update Dog Complaint – Sue has finalized the report and closed the case.
3. Definition Scope clarification Town Constables – Patty researched the statute and shared with the board. Charlie reviewed and will contact with VLCT for more information. Patty proposes to add an article for voters to choose the constable does not have enforcement responsibilities. This was never done and by statute it is required. The statute also includes the constable be bonded and take an oath for the position. Charlie will research further.
4. Clerk Treasurer Report – Current financials provided as the board worked on the proposed budget.
5. Budget preparations – Patty provided a timeline for the Town Report and Town Meeting. The deadline for petitions and items to be added to the warning is January 18, 2018. Started the review of General Fund line items and salaries. Town Office and Town Hall maintenance and repair lines will need estimates for each project. Patty handed out a ‘sample’ warning and reminded the board they will need to provide a budget narrative for the Town Report.

 
Next Meeting Date:  December 19, 2017
 
Adjournment:  Peter motioned to adjourn the meeting at 9:20 p.m.; Matt seconded; meeting adjourned.
 
Approved:  December 19, 2017                                                                              Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron
 
Peter Borden
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    November 21, 2017
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins, Dave Colton, Caleb Hawley, Greg Martin
 
AGENDA
Agenda Modifications: Old Business #6 Snow Shoveling; Old Business #7 Town Highway #15 Update
Minutes Approval:  Regular Meeting November 14, 2017; Emergency Meeting November 8, 2017
Public Present:  Pittsfield Fire Chief Dave Colton
Correspondence:

1. Environmental Commission Amendment Application notification

Old Business:

1. EC Fiber update Library and town office security issues
2. Sign Purchase update
3. PACIF update
4. VTrans update
5. Update Buildings TO and TH
6. Snow Shoveling
7. Town Highway #15 Update

New Business:

1. Dave Colton Pittsfield Fire Chief Budget plans and new apparatus purchase
2. 2018 Budget preparation

​Next Meeting Date:  December 5, 2017
 
Charlie motioned to open the meeting at 6:03 p.m., Matt seconded, meeting opened. Agenda modifications accepted: Old Business #6 Snow Shoveling; Old Business #7 Town Highway #15 Update. Charlie motioned to approve the minutes of the Regular Meeting held November 14, 2017; Peter seconded; minutes approved. Matt motioned to approve the minutes of the Emergency Meeting held November 8, 2017; Charlie seconded; minutes approved
 
Public Present: Pittsfield Fire Chief Dave Colton – see New Business #1
 
Correspondence:

1. Environmental Commission Amendment Application notification – Attorneys for the Nasers have filed reply to the Act 250 Amendment for Riverside Farm #3W0948. File for the record.

 
Old Business:
1.EC Fiber update Library and town office security issues – Charlie is meeting with the EC Fiber technicians November 28 for the fire department and will have them address the Library and Town Office security issues. Patty will invite Becky Donnet to attend the meeting as well.

2.Sign Purchase update – Charlie has ordered all the signs except the Playground sign. Approximate cost is $480 and delivery is expected the third week of December.

3.PACIF update – Charlie has reached out to them again regarding the playground and has not received a return call. This is why the playground sign could not be ordered as specific wording is needed.

4.VTrans update – Peter gave Eric Furs the information on the trees to include in the Quit Claim Deed. Charlie motioned to accept the language changes in the Quit Claim Deed and sign the easement agreement; Peter seconded the motion; all in favor. Motion carried.

5.Update Buildings TO and TH – Peter will bring the list of items to be reviewed for the December 5, 2017 meeting.

6.Snow Shoveling – Johanna was not interested. Peter will ask his son if he is interested.

7.Town Highway #15 Update – Patty has warned the hearing that is scheduled for December 19, 2017.
 
New Business:
1.Dave Colton Pittsfield Fire Chief Budget plans and new apparatus purchase – Caleb Hawley and Greg Martin also present to share information with the board. Charlie reported the grant he submitted on behalf of the fire department was denied. The fire department needs to replace an existing tanker based on the age of the vehicle and it requires an experienced driver as it was a modified milk truck without baffles thus making it unsafe. They propose replacing it with a pumper tanker as it is a dual purpose vehicle. The current pumper is still in good condition and they expect it to last another 10 years. The fire department can contribute $50,000 towards the estimated cost of $243,000. The balance would need to be financed. They would like to warn the purchase at town meeting. Patty will contact VLCT on how to properly warn the purchase and subsequent payments. The fire department will contact VTec (vendor) to get all options for purchasing the pumper tanker. The old tanker will be sold and proceeds will go towards the purchase. Caleb is finishing up the budget for the department and will e-mail to Patty on November 27, 2017.
​
2.2018 Budget preparation – The board reviewed proposed budget figures for the Highway Department. George included a request for a fireproof cabinet for flammable liquids. Peter motioned to purchase the fireproof cabinet now rather than wait; Charlie seconded; motion carried. Peter will contact George. The largest change is the International as the dump body needs to be repaired for approximately $4,000; or replaced for approximately $8,000. The board worked on salaries, gathering average and median rates as well as COLA for the past two years. They will discuss further at a future meeting.
 
Next Meeting Date:  December 5, 2017
 
Adjournment:  Peter motioned to adjourn the meeting at 8:40 p.m.; Charlie seconded; meeting adjourned.
 
Approved:  December 5, 2017                                                                Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Matt Corron
 
Peter Borden
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    November 14, 2017
 
PRESENT:             Peter Borden, Charles Piso, Patty Haskins
 
AGENDA
Agenda Modifications:
Minutes Approval:  Regular Meeting October 24, 2017
Public Present:  Pittsfield Fire Chief Dave Colton, Town Health Officer
Correspondence:

1. VLCT Road Management Conference
2. EMS World Magazine
3. MAC Workshop reminder
4. Waste Water Permit CV Oil
5. Correspondence Environmental Commission Re RF and Notice of Appeal
6. JSI Survey for SB Chair
7. VLCT Newsletter

 
Old Business:

1. EC Fiber update Library and town office security issues
2. Sign language approval and purchase
3. Rock placement Park Place
4. VHCB easement
5. Elevator inspection
6. Culverts Guernsey Brook
7. PACIF Update

 
New Business:

1. Health Insurance renewal
2. Town Highway #15 Discontinuance
3. Regional marketing initiative
4. WIFI Policy Town Office and town owned buildings
5. Review Bldg. Maintenance for 2018 budget
6. VHCB Easement
7. Clerk/Treasurer Report – October Financials
8. Town Health Officer Emergency meeting results
9. 2018 Budget Preparation

 
Next Meeting Date:  TBD, 2017
 
Charlie motioned to open the meeting at 6:03 p.m., Peter seconded, meeting opened. No agenda modifications. Peter motioned to approve the minutes of the Regular Meeting held October 24, 2017; Charlie seconded; minutes approved.
 
Public Present:  No public present. Dave Colton, Pittsfield Fire Chief will attend a future meeting; Health Officer gave Patty request for Board.

Correspondence:

1. VLCT Road Management Conference – Municipal Roads Workshop, Dec. 6, 2017 – no action.
2. EMS World Magazine – extra copy if anyone wants to review it. No action.
3. MAC Workshop reminder – this is a duplicate of #1
4. Waste Water Permit CV Oil – WW-3-2619 Project consists of changing lot sizes to 4.90 acres for Lot #1 and 69.4 acres for Lot #2. File in town records.
5. Correspondence Environmental Commission Re RF and Notice of Appeal – Riverside Farm’s motion to amend received by Vermont Superior Court. File in town records.
6. JSI Survey for SB Chair – Charlie is reviewing this survey.
7. VLCT Newsletter – November issue received.

 
Old Business:

1.  EC Fiber up-date Library and town office security issues – No new changes yet.
2. Sign language approval and purchase – Charlie has received the new sign catalog from the Dept. of Corrections. Charlie motioned to cap the expenditure at $1,000 for the following signs: (1) Playground, (1) Tweed River Open Space, (2) Park & Ride, (4) No Parking, (1) Authorized Vehicles Only (for cemetery), and (1) Video Surveillance Notice (for town garage). Peter seconded the motion; motion carried.
3. Rock placement Park Place – Casella’s has been waiting for the ground to freeze to avoid tearing up the road. Charlie will contact them to go ahead with the project.
4. VHCB easement – Patty reported that no petition was received from the public notice. Peter motions to approve the Baseline Documentation Report and the Easement; Charlie seconded; motion carried.    
5. Elevator inspection – Charlie motioned to approve the 3-year contract for the mandatory Town Office elevator inspection for $175; Peter seconded; motion carried.
6. Culverts Guernsey Brook – George expressed some reservations about the type of structures the White River Partnership (WRP) may be considering for Guernsey Brook. Peter will contact WRP for clarification.
7. PACIF Update – Charlie is waiting to hear back regarding the language for the playground sign and needs to know more information about the regulation the insurance company is citing.

 
New Business:

1. Health Insurance renewal – Peter motioned to continue with BC/BS Platinum health insurance plan for eligible town employees; Charlie seconded; motion carried.
2. Town Highway #15 Discontinuance – Marylou Scofield provided a new property description for the .08 mile of TH #15 to be discontinued. A Public Hearing is required and it needs to be warned 10 days prior to the hearing. Peter motioned to set the hearing for December 19, 2017 for the discontinuance; Charlie seconded; motion carried.
3. Regional marketing initiative - The board reviewed the video link and will take it into consideration when budgeting for donations. 
4. WIFI Policy Town Office and town owned buildings – The board wants the library Wi-Fi access to be available only during library hours and they must be able to turn the service on and off. Wi-Fi service will not be available outside of library hours. A letter will be sent to the library trustees with this directive. Patty brought up security issues in the building. Peter and Charlie will go through the building and then contact Royal Glass for an estimate on lock and door changes.  
5. Review Bldg. Maintenance for 2018 budget – Peter and Charlie will walk through and around buildings on November 15 to create a list of projects to obtain estimates. Ideally they want to find one contractor to handle all the projects.
6. VHCB Easement - Peter has been in contact with Eric Furs at VTrans numerous times. Eric confirms that VTrans has all the permits except GM Power because the easement needs to be approved before GM Power can issue their permit. Peter motioned to go ahead with the VTrans agreement; Charlie seconded; motion carried. Eric inquired about the tree information; the board will get this information from Harvey’s.
7. Clerk/Treasurer Report – October Financials: No questions.
8. Town Health Officer Emergency meeting results – Charlie and Matt met with Sue on November 8 and authorized her to contact the town attorney to determine next steps and who to serve the health notice. Peter motioned to cap legal fees at $500; Charlie seconded; motion carried. Charlie will contact Sue to find out status of situation with the Fire Marshal.
9. 2018 Budget Preparation – The board started with a review of the cemetery budget; Patty distributed the Wage Guidelines so board members can review in advance of the next meeting; Charlie will contact ABLE Waste and the Town of Stockbridge for more information on the trash collection service for budgeting purposes.

 
Next Meeting Date:  November 21, 2017
 
Adjournment:  Peter motioned to adjourn the meeting at 8:25 p.m.; Charlie seconded; meeting adjourned.
 
Approved:  November 21, 2017                                                               Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Peter Borden

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 24, 2017
 
PRESENT:             Peter Borden, Charles Piso, Matt Corron, George Deblon, Becky Donnet, Alan Barrows, Tim Hunt, Elizabeth Warner, Dot Williamson, Roger Stevens, Sarah Gallagher, Lynda Colton, Ray Colton, Erica Hurd, Amelia Hurd, Ed Herson, Rebecca Stewart, Gregg Russ, Sue Wuerthele
 
AGENDA
Agenda Modifications: New Business #8 – South Hill Rd TRORC Pilot Aid Grant
Minutes Approval:  Regular Meeting October 10, 2017
Public Present:  #1 - Becky Donnet 6 pm; #2 - Alan Barrows 6:15 pm; #3 - Erica Hurd 6:30 pm; #4 - Tim Hunt and Tweed Valley Snow Travellers 6:45 pm; #5 - Gregg Russ 7 pm; #6 - Sue Wuerthele 7:15 pm
Correspondence:

1. VT Better Roads Grant Program
2. REDC annual meeting
3. Hazard Mitigation Grant Program
4. RA Contracting Roadside mowing option
5. AOT Bridge pole permits
6. Motion to Alter (Act 250) Riverside Farm
7. TRORC Certificate of Compliance/Determination of Energy Compliance
8. CCV Annual Report

Old Business:

1. EC Fiber update for Library and Town Office network security
2. Signage update
3. Green-up Coordinator appointment
4. VTrans Right of way
5. FEMA Easement
6. Sign language approval and purchase
7. Pavement follow-up
8. Rock placement on Park Place
9. VHCB Easement

New Business:

1. Elevator inspection contract
2. Culverts Guernsey Brook
3. Pine Needle Hill – request private to town road
4. Current Violations Health department
5. Basketball court
6. Tweed Valley Snow Travelers trail update
7. Permit Vermont Farms Catering
8. South Hill Rd TRORC Pilot Aid Grant

Next Meeting Date:  November 14, 2017
 
Charlie motioned to open the meeting at 6:03 p.m., Peter seconded, meeting opened. New Business #8 South Hill Rd TRORC Pilot Aid Grant added to the agenda. Peter motioned to approve the minutes of the Regular Meeting held October 10, 2017; Charlie seconded; minutes approved.
 
Public Present #1: Becky Donnet of Lubek Computer – Reviewed option to segregate the Library from the Town Office network using a new more secure router with two separate IP addresses off the EC Fiber connection. In the interest of protecting the town’s records the Board would like two separate EC Fiber connections. Becky agrees this would be the most secure option. Betty Warner will get pricing from EC Fiber for the library; Becky will get pricing on a smaller secure router for the town; the library can use the town’s wireless router and offer visitors internet access. This change will increase costs for the library and they will need to determine an internet usage policy. 
 
Public Present #2: Alan Barrows requests the town consider taking over Pine Needle Hill Road which is currently a private road. The board reviewed the town road specifications and the state road standards. The town cannot pursue as there are fewer than 3 houses on the road and the road is less than 500 feet long. A copy of the town standards were given to Mr. Barrows. Trash pick-up is another concern as the local provider will not go up this road. Charlie has not heard back from Stockbridge about joining efforts for establishing a central trash pick-up for town residents.
 
Public Present #3: Erica Hurd updated the board on the basketball court project. Charlie Bowen installed the new posts and backboards. Due to all the estimates being so different she is focusing on the estimate from Charlie for the re-surfacing which requires 2-3 inches of asphalt with an approximate cost of $20,000. Erica is not comfortable pursuing grant monies on behalf of the town and feels a town employee should handle this task. She is willing to do more fundraising for the project and suggests the town set aside additional funds for the recreation area as it will need more work in the future.
 
Public Present #4:  Tim Hunt representing the Tweed Valley Snow Travelers reports the club no longer needs to pursue an alternative route into town as they are working out details of an agreement to utilize the old trail through Riverside Farm. The club will be posting more speed limits signs. The certified letter from the board was received after the October 10 meeting therefore he was not aware of the invitation before the meeting. Tim asked the board what is the policy on open comments. The board believes topics need to be warned so interested parties are informed ahead of time. Charlie will contact VLCT for clarification. Ed Herson thanked Tim and the club for their efforts to work out an agreement to use the old trail and offered to help in any way that he can. Rebecca Stewart asked if anyone would be contacting her neighbors about the old trail being re-instituted. Tim said no as the club will not need access through Parmenter Place.
 
Public Present #5:  Gregg Russ of White River Partnership (WRP) updated the board on the data collection they conducted in 2016 through a culverts grant. They studied fish passage, condition of structures, will the structure fail and how critical to the road network should it wash out. WRP has now received a grant from VT Fish & Wildlife to do engineering for replacing structures that qualify. The goal is to complete the project without any funding from the town. The culvert is located at the junction of Forsha Road and Liberty Hill Road. Gregg will contact George about the project, do the engineering and report back to the board on progress. The design would be ready at the end of the summer in 2018.
 
Public Present #6:  Sue Wuerthele, Town Health Office, reported on a current health violation being investigated. Charlie accompanied Clairetta on the property site visit as the tenants requested an inspection. The inspection found numerous deficiencies. The property owner is deceased and no one knows who is representing the estate. The tenant mails rent payment to someone named Frank Sparrow. The Board has asked Sue to send the letter to Mr. Sparrow and to report the situation to VT Department of Health. The VT Department of Lead, The Homeless Prevention Center, VT DCF and the VT Fire Marshal are aware the situation. VT DCF told Clairetta they cannot do anything about the situation as the parents are not endangering the child.

Correspondence:

1. VT Better Roads Grant Program – information being forwarded to George.
2. REDC annual meeting is being held November 2 at Castleton University, no action.
3. Hazard Mitigation Grant Program – Lauren Oates update on eligible uses for the grant program, no action.
4. RA Contracting Roadside mowing option – solicitation for mowing services, forward to George.
5. AOT Bridge pole permits – all the permits have not been obtained and the town wants to see the actual permits. No action.
6. Motion to Alter (Act 250) Riverside Farm – Facey Goss & McPhee P.C. on behalf of Riverside Farm has made a motion to amend their application and request to continue operations. No action.
7. TRORC Certificate of Compliance/Determination of Energy Compliance – Charlie will review information and put on next agenda.
8. CCV Annual Report was received, no action.

 
Old Business:

1.  EC Fiber Update for Library and Town Office Network Security – Public Present #1
2. Signage update – combine with #6: Charlie has requested a new catalog from the Department of Corrections and will bring to the next meeting for board to review options.
3. Green-up Coordinator appointment – Charlie spoke to Johanna and she was to get back to Patty with an answer. Will need update at next meeting.
4. VTrans Right of Way – Letter states they have all the permits except one however no copies of actual permits were included. The board will not sign any agreement with VTrans until all permits meet their satisfaction.
5. FEMA Easement – Quit Claim and Right-of-Way proposal dated 10/10/17 received from Eric Furs of VTrans. Peter will draft a response and circulate to other board members for review and input.
6. Sign language approval and purchase – see #2
7. Pavement follow-up – Charlie will give the VTrans contact updated Board meeting dates.
8. Rock placement on Park Place – Casella’s is suppose to let Charlie know when they are coming up to place rocks in the proper location.
9. VHCB Easement – Ray asked about the easement public notice. Charlie gave a brief overview and stated the maintenance plan will be minimal.

 
New Business:

1. Elevator inspection contract – Charlie motioned to allocate funds for the inspection contract; Matt seconded; motion carried.
2. Culverts Guernsey Brook – see Public Present #5
3. Pine Needle Hill – request private to town road – see Public Present #2
4. Current Violations Health department – see Public Present #6
5. Basketball court – see Public Present #3
6. Tweed Valley Snow Travelers trail update – see Public Present #4
7. Permit Vermont Farms Catering – Request to Cater Malt, Vinous, and/or Spirituous Liquors – Vermont Farms Catering, LLC on October 21, 2017 was approved by Charlie and Matt via e-mail October 14, 2017
8. South Hill Rd TRORC Pilot Aid Grant – George asked the board to sign. It was for ditching on South Hill Road and the Grant funded $5,300 with the town paying $2,326.60 of the $7,626.60 invoice.

 
Next Meeting Date:  November 14, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:45 p.m.; Peter seconded; meeting adjourned.
 
Approved:  November 14, 2017                                                         Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Peter Borden
 
Matt Corron
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 10, 2017
 
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins, Alan Barrows, Rod Moore, Tim Hunt
 
AGENDA
Agenda Modifications: Public Present #1-Rod Moore and Alan Barrows; #2-Tim Hunt; Old Business #6-Building update; #7-Trees on Former Andrews Property on Route 100; New Business #4-Green-Up Coordinator; #5-Winter Snow Removal at Town Hall and Office
 
Minutes Approval:  Regular Meeting September 27, 2017
 
Public Present:  #1 – Rod Moore and Alan Barrows; #2 – Tim Hunt
 
Correspondence:

1. VLCT Zoning Forum
2. VLCT News letter
3. Health Equity Client Services
4. District 3 Environmental Commission Report
5. Rural Fire Protection Program

 
Old Business:

1. EC fiber Fire department update
2. Update on securing Towns internet
3. Review VHCB sample management plan
4. Paving plan update
5. Signage update
6. Building update
7. Trees on Former Andrews Property on Route 100

 
New Business:

1. Update VLCT town Fair conference
2. Proposed VHCB easement
3. Clerk Treasurer Report
4. Green-Up Coordinator
5. Winter Snow Removal at Town Hall and Office

 
Next Meeting Date:  October 24, 2017
 
Charlie motioned to open the meeting at 6:03 p.m., Peter seconded, meeting opened. Agenda modifications approved: Public Present #1-Rod Moore and Alan Barrows; #2-Tim Hunt; Old Business #6-Building update; #7-Trees on Former Andrews Property on Route 100; New Business #4-Green-Up Coordinator; #5-Winter Snow Removal at Town Hall and Office. Peter motioned to approve the minutes of the Regular Meeting held September 27, 2017; Charlie seconded; minutes approved.
 
Public Present #1: Rod Moore and Alan Barrows requesting to be on the next board meeting agenda to discuss making Pine Needle Road a town road. Currently it is a private road. Request granted.

Public Present #2: Tim Hunt requesting to be on the next board meeting agenda to discuss snowmobile trails. Request granted.
 
Correspondence:

1. VLCT Zoning Forum – Patty will forward information to Sarah Gray.
2. VLCT News letter – October issue received. No action.
3. Health Equity Client Services – Renewal notice for Health Reimbursement Account for town employees. Charlie motioned to renew the plan with an increase of $500 per employee for an account maximum of $1,750 per employee for the upcoming plan period; Peter seconded; all in favor, motion carried.
4. District 3 Environmental Commission Report – Memorandum of Decision for change to Riverside Farm Act 250 permit has been received. No action.
5. Rural Fire Protection Program – Thank you received for donation to support dry hydrant program.

 
Old Business:

1. EC fiber Fire department update – Charlie is waiting for a date from EC Fiber to make a site visit.
2. Update on securing Towns internet – Becky Donnet is willing to attend a Select Board meeting to give the board some ideas on how-to setup internet service in the Library without compromising the security of the town office’s network. Patty will invite Becky to a future meeting.
3. Review VHCB sample management plan – Peter will review the sample document and present recommendations to the rest of the board at the next meeting.
4. Paving plan update – Charlie met the VTrans engineer responsible for paving at Town Fair. Charlie will invite the engineer to a future meeting.
5. Signage update – The sign maker in Hancock is not working out. Charlie will get the Department of Corrections catalog for Peter to pursue the necessary signs.
6. Building update – Matt reported he has not found anyone to clean the windows yet; he will reach out to Don Marshall again on painting project; he will also reach out to Mona for projects she volunteered to do; and he has a couple of other carpenters to contact for building repairs.
7. Trees on Former Andrews Property on Route 100 – George will follow-up with Trees, Inc. on removal of red maple. The roots are damaged so it is unlikely it will survive.

 
New Business:

1. Update VLCT town Fair conference – Charlie and Patty attended the annual conference which was held in Killington. They both felt it was worthwhile especially seminars on Open Meetings and Insurance Coverage. Charlie met the VTrans engineer responsible for the Route 100 paving project and he is willing to come to a board meeting to address the town’s concerns. Charlie will invite him. Patty shared the insurance audit prepared by PACIF; currently the town’s assets are covered at guaranteed replacement costs.
2. Proposed VHCB easement – The Notice of Conveyance for Open Space and the proposed easement have been received from VHCB. Patty will ask Kris Hammer to forward a final copy of the proposed easement to Marylou Scofield to review. Charlie motioned to accept the Notice of Conveyance for public posting; Matt seconded; all in favor, motion carried. Patty will post the public notice for the Conveyance as required. Patty will forward VTrans letter from Eric Furs to the board.
3. Clerk Treasurer Report – Patty reviewed the monthly and year-to-date reports with the board.
4. Green-Up Coordinator – Charlie will ask Johanna Buker if her daughter Lilly would be interested.
5. Winter Snow Removal at Town Hall and Office – Charlie will ask Johanna Buker if she is interested. It is $15 per shovel.

 
Next Meeting Dates:  October 24, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:40 p.m.; Peter seconded; meeting adjourned.
 
Approved:  October 24, 2017                                  Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Peter Borden
 
Matt Corron
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 26, 2017
 
PRESENT:             Peter Borden, Charles Piso, Patty Haskins, Jon Benson, Art Lynds
 
AGENDA
Agenda Modifications: Old Business #11 Route 100 Bridge Replacement and FEMA;
New Business #6 Snowmobile Trail Issue
 
Minutes Approval:  Regular Meeting September 12, 2017
 
Public Present:  #1 - Able Waste; #2 - Erica Hurd; #3 - Snowmobile club members
 
Correspondence:

1. TRORC Vermont Department of Environmental Conservation Watershed Management
2. VLCT Health Officer Training
3. VCIL Thank you for donation
4. MRGP Public notice PDF
5. MSK Notice of amendment application. Ref Naser
6. BCBS Breakfast

 
Old Business:

1. Follow-up Paving project
2. Loader info
3. Playground inspection
4. Discussion Basketball court grant and plans
5. Signage Park and Ride, Playground, Village Green purchase of signs
6. Custodian for town buildings
7. EC Fiber Fire department update
8. Update on securing Town’s internet
9. Review VHCB sample management plan
10. Parmenter Place, Tweed River Drive, snowmobile trail updates
11. Route 100 Bridge Replacement and FEMA

 
New Business:

1. Able Waste
2. Update budget conference
3. Tree removal and up righting of maple tree Rt 100
4. Clerk Treasurer Report 

          a. Bond debt service – federal sequestration
          b. PACIF Insurance Renewal
     5. Artist exhibit town office building
     6. Snowmobile Trail Issue
 
Next Meeting Date:  October 10, 2017
 
Charlie motioned to open the meeting at 6:00 p.m., Peter seconded, meeting opened. Agenda modifications approved: Old Business #11 Route 100 Bridge Replacement and FEMA; New Business #6 Snowmobile Trail Issue. Charlie motioned to approve the minutes of the Regular Meeting held September 12, 2017; Peter seconded; minutes approved.
 
Public Present #1: Art Lynds of Able Waste and Jon Benson have merged businesses. They shared the new pricing structure as well as the Fast Trash program. Currently Granville, Hancock and Rochester has Fast Trash program. Pricing is based on number of hours the truck and manpower are on site plus a per capita fee monthly. Saturdays are booked unless Pittsfield and Stockbridge join forces. Stockbridge is booking a 2-hour window and it would be possible to increase this to a 4-hour window if Pittsfield joins. The truck is manned and self-contained; and they take bagged trash and recycling. Peter motioned to approve the every other week pick-up at a cost of $20 service fee per month and $3.00 per bag for the Town Office and Garage trash; Charlie seconded; motion carried. The Board will discuss the Fast Trash option further when Matt is present.
 
Public Present #2: Erica Hurd – Did not attend.
 
Public Present #3: Snowmobile club members – Did not attend.
 
Correspondence:

1. TRORC Vermont Department of Environmental Conservation Watershed Management – Draft MRGP Public Notice for General Permit 3-9040 for storm water discharges from municipal roads with dates and times. Written comments due October 27, 2017. No action.
2. VLCT Health Officer Training – October 17 or 24 training on the duties of Town Health Officer. Information has been forwarded to Sue Wuerthele and Clairetta Corron.
3. VCIL Thank you for donation – No action.
4. MRGP Public notice PDF – Duplication of Correspondence #1
5. MSK Notice of amendment application. Ref: Naser – Murphy, Sullivan and Kronk, the law firm retained by the Nasers, has submitted their response to Riverside Horse Farm Act 250 Amendment Application #3W-0948. No action.
6. BCBS Breakfast – Invitation to Informational Meeting at the Holiday Inn in Rutland October 18, 2017. No action.

 
Old Business:

1. Follow-up Paving project – Charlie has not heard back from the State yet regarding paving of Route 100, run-off issue across Route 100 from Upper Michigan and the Fire Department pond.
2. Loader info – Peter signed the credit application for Nortrax lease to purchase new Loader.
3. Playground inspection – Charlie, Peter and Patty went through items listed on PACIF loss control report for the playground. Charlie has contacted manufacturer of equipment for items that need replacement and/or repair. Charlie & Peter will take care of rototilling the play areas. Charlie will contact PACIF for specifics on the replacement sand.
4. Discussion Basketball court grant and plans – Public Present #2. No action was taken as Erica was not present to discuss future plans for Basketball Court and grant opportunities.
5. Signage Park and Ride, Playground, Village Green purchase of signs – Peter has this on his to do list.
6. Custodian for town buildings – An interested person has picked up an application. Patty is waiting to hear back from him.
7. EC Fiber Fire department update – Fire department is waiting for EC Fiber to make a site visit.
8. Update on securing Town’s internet – The town IT contractor has eliminated the “guest password” option thus closing the internet service off from the public. Board Secretary will inform the Library Trustees so they can develop alternate plans for guest users if this is something they want to offer to the public. The Library would need to present options to the Select Board for approval. Guests will no longer be able to access WiFi internet at the town office location.
9. Review VHCB sample management plan – Copies were distributed to board and they will discuss when Matt is present.
10. Parmenter Place, Tweed River Drive, snowmobile trail updates – Public Present #3: No one from the snowmobile club showed up for the meeting.
11. Route 100 Bridge Replacement and FEMA – Lauren Oates has given okay for VTrans to pursue easements with the town. It is VTrans responsibility to provide the town with proof of permits and to obtain permission from the town.

 
New Business:

1. Able Waste – See Public Present #1
2. Update budget conference – Patty and Charlie attended the conference today and felt it was a worthwhile training.
3. Tree removal and up righting of maple tree Rt 100 – George submitted an estimate from Trees, Inc. for $770+/- to remove the uprooted pine tree from the former Andrews property and stake up the maple tree in an effort to salvage it. Charlie motioned to accept the estimate; Peter seconded; motion carried. Sal Salmeri has concerns about trees behind his property that have fallen partially into the river due to the last storm. The board would like George to contact VTrans District 3 office for recommendations on how to handle this situation. The trees could pose a risk to the Tweed River Drive bridge should they dis-lodge and jam at the bridge.
4. Clerk Treasurer Report

          a. Bond debt service – federal sequestration – Patty shared updated bond payment information with the board.
         b. PACIF Insurance Renewal – Patty reviewed new questions with the board to complete survey. Charlie motioned to continue insurance with PACIF at guaranteed replacement value; Peter seconded; motion carried.
    5. Artist exhibit town office building – Betty Warner is seeking board approval to display art produced by Pittsfield artisans in the hallway to the library from late September to December. Peter motioned to allow tasteful art displays in the building during this time period; Charlie seconded; motion carried.
    6. Snowmobile Trail Issue – The board is concerned that the snowmobile club did not attend tonight’s meeting to discuss the trail situation. The board will send an updated letter to the club re-iterating the expectations that were outlined in the April 2017 certified letter.  

Next Meeting Dates:  September 26, 2017; October 10 and 24, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:52 p.m.; Peter seconded; meeting adjourned.
 
Approved:  October 10, 2017                                                Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Peter Borden