​DATE:                    January 20, 2017
PRESENT:             Matt Corron, Mona Colton, Dave Larkin, Patty Haskins
 
AGENDA
Agenda Modifications:
Public Present:                
 
Old Business:

1. Rutland Ambulance Service Update
2. William Oren v. Town of Pittsfield
3. 2017 Budgeting

 
Next Regular Meeting Date:  February 7, 2017
Adjournment
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 5:13 p.m.  
 
Old Business:

1. Rutland Ambulance Service (RAS) Update – Dave reported the RAS Board voted on January 17, 2017 to accept the town of Pittsfield for a fee of $18 per capita for the first year. RAS reviews costs annually for their fiscal year beginning July 1st. Dave will invite RAS to attend the February 7 Select Board meeting and WRVA to attend the February 21 Select Board meeting. Pittsfield Fire and Rescue will be invited to attend once dates are confirmed.
2. William Oren v. Town of Pittsfield - Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Mona Colton. Motion carried. Board entered at 5:30 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Dave Larkin. Motion Carried. Board exited Executive Session at 5:50 p.m. Matt will contact Marylou Scofield, town attorney, for further advice.
3. 2017 Budgeting – Matt motioned to approve the 2017 Budget, Town Meeting Warning and Select Board Narrative for the Town Report. Mona seconded, all in favor, motion carried.

 
Next Meeting Date:  February 7, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 5:53 p.m.; Mona seconded; meeting adjourned.
 
 
Approved:           February 7, 2017                 Recorded by:  Tyna Gallagher    
 
Matt Corron
 
Dave Larkin
 
Mona Colton
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                       January 17, 2017
PRESENT:             Matt Corron, Mona Colton, Patty Haskins, Tory Levite – TRORC, John Thomas, Tim Hunt, Dot Williamson, Roger Stevens, Rebecca Steward, Steve Turner, Margaret Conboy, Greg Martin (Note: Dave Larkin attending Regional Ambulance Service Board meeting and will stop here on his way back into town)
AGENDA
Agenda Modifications: New Business #8 William Oren v. Town of Pittsfield
Minutes Approval:  Regular Meeting - 1/3/17
Public Present:                
Correspondence:

1. VLCT News January 2017
2. VLCT Promotions and Restructuring

 
Old Business:

1. Rutland Ambulance Service Questions Update
2. 2017 Budgeting
3. Snowmobile Travel on Lower Michigan Road and Parmenter Place

               
New Business:

1. Bid opening for 113 Park Place and 2335 Rt 100
2. Control Technologies Contract
3. Certificate of Highway Mileage
4. Response to PACIF regarding recommendations
5. Village Green Water Runoff
6. Warning of VLCT Special Membership Meeting
7. 2017 Standard Mileage Rates
8. William Oren v. Town of Pittsfield

 
Next Meeting Date:  February 7, 2017
Adjournment
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:00 p.m.  Agenda modifications: New Business #8 William Oren v. Town of Pittsfield. All board members were in favor of the agenda.
 
Minutes Approval: Mona motioned to approve the January 3, 2017 minutes; Matt seconded; minutes approved.
 
Correspondence:

1. VLCT News January 2017 – Article titled “ATVs and Snowmobiles on Town Highways; Prepping for Town Meeting 2017” has information on rights of operators and proper signage.
2. VLCT Promotions and Restructuring – Memorandum from VLCT advising cities and towns of personnel changes.

 
Old Business:

1. Rutland Ambulance Service Questions Update – Dave Larkin is attending RAS Board Meeting and will report back to the Select Board with update on fee structure, answers to other questions submitted to RAS and whether RAS will accept Pittsfield as part of their service. Fiscal year for RAS starts July 1st which may allow enough time for this item to be warned at town meeting.
2. 2017 Budgeting – Reviewed changes in fund balances, additional line item amounts, anticipated budget and expense, and town warning. These items need to be completed before the end of January 2017.
3. Snowmobile Travel on Lower Michigan Road and Parmenter Place – Revisiting this issue due to information in the January 2017 VLCT News on ATV and Snowmobile Trails. The article includes mechanisms the selectboard may use to “open” the highways and necessary signage. Enforceable restrictions must be in the form of an ordinance. Tim Hunt hopes to have signage installed by this weekend to include shared highways, directional and better speed limit signs. The club will also work on having some enforcement officers in the area to curb speeding. This will help get the message out to snowmobilers to abide by rules in this area.

 
New Business:

1. Bid opening for 113 Park Place and 2335 Rt 100 – Demolition bids for former Peyton dwelling on Park Place and shed on former Halligan property were received from G&N Excavation, Inc., Casella Construction, Inc., and John Thomas Excavating. Tory Levite of TRORC reminded the board that bids can only be considered if the bidder attended the mandatory pre-bid meeting. John Thomas Excavating did not attend the pre-bid meeting. Lamberti attended the pre-bid meeting but did not submit a bid. G&H Excavation: $53,358 for 113 Park Place and $12,388 for 2335 Route 100. Casella Construction: $37,500 for 113 Park Place and $5,000 for 2335 Route 100. Tory will review bids to be sure bidders addressed all the criteria. Matt moved to vote on the bid award at the next regular meeting; Mona seconded; motion carried to vote at next regular meeting. Board secretary will send letters to all three bidders regarding the status of the bid process.
2. Control Technologies (CT) Contract – Service contract renewal for Town Office HVAC system. Patty will verify CT inspects boiler only; Board wants CV Oil to perform cleaning and servicing of the boiler; Patty will find out date of most recent cleaning by CV Oil.
3. Certificate of Highway Mileage – Matt moved to accept and sign the Annual Certificate of Highway Mileage with no changes; Mona seconded; motion carried to sign certificate with no changes. TH15 cannot be ‘thrown-up’ at this time because specific procedures need to be followed to do this properly, including a special warning and hearing. Board secretary will inform Herb and Anne Kuendig of the delay. The Board intends to follow through with the process so the change will be reflected in next year’s Certificate of Highway Mileage.
4. Response to PACIF regarding recommendations – PACIF loss control requires completion of a certain percentage of improvement recommendations for the town to be eligible for a Security & Surveillance system at the Town Garage. Items slated to be improved will allow the town to qualify for a 50% match which is the highest available. Loss Control reminded Patty there are items in the park plan required by PACIF for the town to be in compliance.
5. Village Green Water Runoff – tabled for a future meeting.
6. Warning of VLCT Special Membership Meeting – This will be held in Montpelier February 15, 2017 and Matt plans to attend as the town delegate.
7. 2017 Standard Mileage Rates – Mona moved to approve the IRS Mileage Rate of 53.5 cents per mile; Matt seconded; motion carried to use 53.5 cents per mile.
8. William Oren v. Town of Pittsfield - Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Mona Colton. Motion carried. Board entered at 6:45 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board exited at 7:00 p.m. Matt motioned to have the town attorney review the “Summons and Complaint”; Mona seconded; all in favor, motion carried.

Next Meeting Date:  February 7, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 7:15 p.m.; Mona seconded; meeting adjourned.
 
 
Approved:           February 7, 2017                     Recorded by:  Tyna Gallagher    
 
Matt Corron
 
Dave Larkin
 
Mona Colton

DATE:                    January 3, 2017
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Tim Hunt, Dot Williamson, Ray and Lynda Colton, Roger Stevens, Bill Oren, Rebecca Steward, Martha Beyersdorf, Greg Martin, Erica Hurd
 
Agenda
Agenda Modifications: Correspondence #6 E-mail from Rebecca Steward, #7 VLCT News-Snowmobiles on Town Highways, #8 Bill Oren request to record all meetings, #9 Pittsfield Demolition Project-G&N Excavation request; Old Business #3 Highway Garage door, #4 WRVA/Regional Ambulance update; New Business #1 Additional break-in at Highway Garage, #2 2017 PACIF Grant Application, #3 FairPoint EPAK 2 year contract, #4 VLCT workshops: Town Meeting Tune-up and Select Board Institute
 
Minutes Approval:  Regular Meeting - 12/20/16
Public Present:                
Correspondence:

1. Ron L. Beaulieu & Company Merger
2. Consolidated Communications acquiring FairPoint
3. 2016 Equalization Study Results
4. Request of payment scam
5. Email from Ray Colton
6. E-mail from Rebecca Steward
7. VLCT News-Snowmobiles on Town Highways
8. Bill Oren request to record all meetings
9. Pittsfield Demolition Project-G&N Excavation request

 
Old Business:

1. Budgets Review
2. Stephens v. Haskins, Pittsfield et al update
3. Highway Garage door
4. WRVA/Regional Ambulance update

 
New Business:

1. Additional break-in at Highway Garage
2. 2017 PACIF Grant Application
3. FairPoint EPAK 2 year contract
4. VLCT workshops: Town Meeting Tune-up and Select Board Institute

 
Next Meeting Date:  January 17, 2017
Adjournment
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications: Correspondence #6 E-mail from Rebecca Steward, #7 VLCT News-Snowmobiles on Town Highways, #8 Bill Oren request to record all meetings, #9 Pittsfield Demolition Project-G&N Excavation request; Old Business #3 Highway Garage door, #4 WRVA/Regional Ambulance update; New Business #1 Additional break-in at Highway Garage, #2 2017 PACIF Grant Application, #3 FairPoint EPAK 2 year contract, #4 VLCT workshops: Town Meeting Tune-up and Select Board Institute. All board members were in favor of the agenda.
 
Minutes Approval: Mona motioned to approve the December 20, 2016 minutes; Matt seconded; minutes approved.
 
Correspondence:

1. Ron L. Beaulieu & Company Merger – Update on their merger and information on auditing services; no action.
2. Consolidated Communications acquiring FairPoint – Update on impending merger slated to occur mid-2017 as they go through the regulatory process.
3. 2016 Equalization Study Results – Pittsfield property valuation is 117%; when over 100% the value is above fair market value. Town Clerk and Listers reviewed results and all is in order.
4. Request of payment scam – E-mail scam using town officials names to request payments from the town.
5. Email from Ray Colton – Ray e-mailed the board on December 22, 2016 informing them the 500-foot buffer between homes and snowmobile trails is a guide for laying out trails on National Forest land.
6. E-mail from Rebecca Steward – Rebecca e-mailed the board on January 2, 2017 to relay her disappointment in errors in the minutes; the noise and odor from snowmobiles passing her property along the re-route; the number of snowmobiles that are traveling along the route, gathering at the end of Lower Michigan Road, revving their engines and ignoring speed and stop signs; and the curfew. She requests they consider an alternate route. Minutes are a draft, are marked accordingly and are subject to change until the board approves a final copy. On behalf of the snowmobile club Tim Hunt stated they can arrange to have a Sheriff posted to help enforce the curfew. The club can also have members posted in problem areas to help with control.  
7. VLCT News-Snowmobiles on Town Highways – A timely article in the January 2017 VLCT News that addresses the use of town highways by ATV and Snowmobile operators. Board members will review this information.
8. Bill Oren request to record all meetings – Bill submitted a written request to the board to record all meetings. He asked the board to re-consider decision on the snowmobile re-route; he questions Mona’s vote, and information in the board meeting minutes as well as the board’s actions. He stated a complaint has been submitted to his attorney and the town will be hearing from the court; he then left the meeting.
9. Pittsfield Demolition Project-G&N Excavation request – The contractor will need access to property January 4, 2017 to take an inventory of contents to be removed. Access approved.

 
Old Business:

1. Budgets Review – Martha and Erica presented board with a detailed budget for the Library. They are not requesting additional funds above the proposed $940. They want the board to be aware of the actual costs for the Library. Currently they raise money through fundraisers and have capital funds to offset the cost. Patty provided draft budgets for the board to review additional figures entered since the last review, address blank line items, and finish salaries. Reviewed preliminary Budget Summary and Anticipated Expense used to determine tax rate. Reviewed updated draft of Warning. All reports will be reviewed again at the next meeting to reach a final version.
2. Stephens v. Haskins, Pittsfield et al update – PACIF attorney notified the town on December 27, 2016 that Judge Murtha dismissed the lawsuit in its entirety as it did not meet basic requirements for filing a lawsuit in federal court. The Plaintiff has until January 23, 2017 to re-file.
3. Highway Garage door – Royal Group provided a quote and has installed a deadbolt. A new door is not needed at this time.
4. WRVA/Regional Ambulance update – Dave has provided Regional Ambulance with information on Pittsfield First Responders. Mona gave Dave additional questions to ask regarding supplies. Dave will follow-up with Jim Finger at Regional Ambulance.

New Business:

1. Additional break-in at Highway Garage – George reported on December 31, 2016 at 3:08 pm that the Town Highway Garage was broken into again. It occurred between 3:45 pm on December 30, 2016 and 2:00 pm on December 31, 2016. The new chainsaw and full gas can were stolen. He has reported to the State Police. Proposals for cameras and security system have been forwarded to the board.
2. 2017 PACIF Grant Application – George submitted a draft for a security system and intrusion system grant available through PACIF. The preliminary estimate is $4,488 and the grant pays 50%. More information is needed to complete the application, Patty will give to George.
3. FairPoint EPAK 2 year contract – EPAK provides a monthly credit. Contract approved by the board as savings are greater than early cancellation of the contract.
4. VLCT workshops: Town Meeting Tune-up and Select Board Institute – Town Meeting Tune-up is February 8 at the Capitol Plaza in Montpelier and Matt may attend; the Select Board Institute is in early March.

 
Next Meeting Date:  January 17, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 7:35 p.m.; Dave seconded; meeting adjourned.
 
 
Approved:               January 17, 2017                                                                Recorded by:  Tyna Gallagher    
 
Matt Corron

Dave Larkin
 
Mona Colton