Pittsfield Select Board Special Meeting Minutes December 11, 2017

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
 
DATE:                    December 11, 2017
 
PRESENT:             Peter Borden, Charles Piso, Matt Corron, Patty Haskins
 
AGENDA
Agenda Modifications:
Old Business:
2018 Budget Preparations
Next Meeting Date:  December 19, 2017
 
Charlie motioned to open the meeting at 5:03 p.m., Peter seconded, meeting opened. No agenda modifications.
 
Old Business:
2018 Budget Preparations:

1. Additional donation requests from Vermont Adult Learning, Killington Valley Initiative and Preservation Trust of Vermont were denied.
2. Patty recommends a municipal audit as it has been 4 years since the last one. Patty will request quotes from auditors to get a better idea of the current cost for an audit. Charlie motioned to budget $10,000; Matt seconded; motion carried.
3. Board discussed the need for additional information about purchasing a new fire truck/tanker and will invite representatives from the department to attend the next meeting to answer questions.
4. Matt contacted Efficiency Vermont about current programs specifically for the Town Hall. There is a rebate of 50% or more on lighting; other energy efficiency work needs to be performed by a certified contractor to be eligible for rebates.
5. Town Office Maintenance & Repair line - $1,172 was spent on repairs; the balance of $2,200+ was spent on supplies, mandatory inspections, and other basics for maintaining the building.
6. Town Hall Maintenance & Repair line - $1,044 was spent on mandatory inspections and new de-humidifier; no repairs were performed.
7. Charlie motioned to add the loader lease payment as a line item to the Highway budget; Peter seconded; motion carried.
8. Reviewed proposed budget submitted by Fire and Rescue.
9. Reviewed proposed budget submitted by the library.
10. Reviewed salaries keeping the increase to 1.5% for all except for the following: No change for Select Board or Fire Chief; increase Auditors to $11 per hour; increase Election Officials to new minimum wage effective January 1, 2018 of $10.50 per hour; change custodial to an hourly rate of $20 versus a per cleaning charge.
11. The Board needs to work on a capital budget for the Highway Department
12. Reviewed Town Meeting Warning: A. Tricia Jarecki submitted a request to change the time of Town Meeting to the evening. Patty shared data from VLCT that changing from a daytime meeting to an evening town meeting doesn’t increase turn-out. This can be petitioned if any townspeople feel strongly on adding this as an article to the warning. B. Peter is not running for the Select Board position; members will start seeking possible candidates. C. Charlie and Matt are pursuing additional information in order to formulate an article for Town Hall repairs, specifically for siding, insulation and other repairs. D. Patty will contact VLCT on the articles pertaining to the proposed budget, setting the tax rate and order of articles.

 
Next Meeting Date:  December 19, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:15 p.m.; Peter seconded; meeting adjourned.
 
Approved:  December 19, 2017                                                  Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron
 
Peter Borden
 
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