PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    September 12, 2017
 
PRESENT:             Peter Borden, Charles Piso, Patty Haskins, George Deblon, Marylou Scofield, Kris Hammer
 
AGENDA
Agenda Modifications: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update
 
Minutes Approval:  Regular Meeting August 10, 2017
 
Public Present: George Deblon re: Town Loader; Marylou Scofield and Kris Hammer re: VHCB Easement
 
Correspondence:
1.VT Dept. of Health Warning
2.VTrans Local Roads
3.VT Dept. of Health Marijuana policies opinion input request
4.VLCT 2017 Conference
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation
6.VLCT Newsletter
7.Municipal Budget Workshop
8.VT Emergency Preparedness Conference
9.Waste Water Permit Charles Colton
10.Riverside Horse Farm Environmental Commission response
11.VT Arts Council  
 
Old Business:
1.Tweed River Open Space easement
2.George Deblon Loader
3.Independent Contractor Documentation
4.WIFI office and Library
5.Building maintenance and repairs Town Hall
6.Park place Follow-up Casella
 
New Business:
1.Loss Control VLCT
2.Budget Seminar Select Board attendance Sept. 26th
3.Clerk Treasurer Report
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage
5.VLCT Conference Oct. 4-5 Attendees
6.Storm Damage follow-up George Deblon
7.Custodial Cleaning and Rugs
8.Basketball Court Update
 
Next Meeting Date:  September 26, 2017
 
Charlie motioned to open the meeting at 6:02 p.m., Peter seconded, meeting opened. Agenda modifications approved: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update. Peter motioned to approve the minutes of the Regular Meeting held August 10, 2017; Charlie seconded; minutes approved.

Public Present #1: George Deblon re: Town Loader for Old Business #2 Loader
Reviewed and discussed updated purchasing information. Nortrax lowered the interest rate on the lease option from 3.5% to 2.0%.  Peter made a motion for George to order the loader from Nortrax with $80,000 down from the Highway Equipment fund on a 3-year lease at 2.0% interest on the balance of the purchase. Charlie seconded the motion. Motion carried. It will take approximately 60-90 days to build the loader. The lease payments are once a year in October/November during the term.
 
Public Present #2: Marylou Scofield, town attorney and Kris Hammer, VHCB for Old Business #1Tweed River Open Space Easement
There was a miscommunication on the timing therefore Marylou waited until 6:40 pm and Kris arrived at 7:00 p.m. Kris is the Stewardship contact for the FEMA buyout properties with a VHCB easement. He visits each property once a year and writes a report on compliance with the easement. He will provide the town with a copy of the report.  This report may help with the FEMA reporting requirements. Tweed River Open Space consists of multiple adjoining properties. VHCB waited until all properties were closed out with FEMA in order to combine into one easement. VHCB has prepared an easement for Pittsfield. In order for the town to convey an interest in the property to VHCB (the conservation easement), Vermont statues (24 VSA 1061) requires the Town to provide a 30-day public notice of such conveyance. Once the notice period has passed VHCB is prepared to close on the easement. Patty will prepare and post the 30-day public notice.
 
Kris will provide the Town with a management plan template for the Board to use. Kris confirmed that VTrans will need to meet FEMA requirements for the bridge replacement that affects the property. If FEMA approves then VHCB will accept the requirements.
 
Correspondence:
1.VT Dept. of Health Warning – The Town received warning as Casella did not follow proper procedures for pre-demolition asbestos inspection requirement. Charlie will speak to Casella’s.
2.VTrans Local Roads – Various workshops available. George is aware. No action.
3.VT Dept. of Health Marijuana policies opinion input request – Requesting input from town officials on impending policies. No action.
4.VLCT 2017 Conference – Annual Town Fair will be held in Killington October 4 and 5. Registration deadline is Sept. 15. Patty and Charlie will review workshop topics to decide on participation.
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation – This will October 4 at Town Fair. Peter made a motion for Charlie to be Pittsfield’s delegate; Charlie seconded; motion carried.
6.VLCT Newsletter – September issue. No action.
7.Municipal Budget Workshop – VLCT hosting September 26 in Montpelier. Registration deadline is September 19. Charlie plans to attend. Peter is deciding and will let Patty know.
8.VT Emergency Preparedness Conference – Scheduled for September 15 and 16. No action.
9.Waste Water Permit Charles Colton – WW-3-2709 Permit for Span #99-2903 on Route 100 for proposed replacement of well and leach field. Informational only, no action.
10.Riverside Horse Farm Environmental Commission response – Copy of Riverside’s response to Environmental Commission’s Hearing Recess Order. Informational only, no action.
11.VT Arts Council – Informational materials, no action.  

Old Business:
1.Tweed River Open Space Easement – See Public Present #2
2.George Deblon Loader – See Public Present #1
3.Independent Contractor Documentation – Charlie Bowen submitted paper work for town approval to do work on basketball court. Board signed.
4.WIFI office and Library – The Board would like the Town to be on a closed network thus disabling the guest sign-on. This will require the Library to have a separate internet account through ECFiber. Secretary to send request to the Library Trustees via e-mail to complete this process by December 1, 2017.
5.Building Maintenance and Repairs Town Hall – Move to next meeting as Matt was unable to attend tonight’s meeting.
6.Park Place follow-up Casella – Rocks were not placed in the proper location. Charlie will contact Casella’s regarding this and the Health Department warning.

New Business:
1.Loss Control VLCT – Inspected playground and has provided a list of recommendations to reduce hazards. Peter and Charlie will go through the list on-site September 13 and address the items.
2.Budget Seminar Select Board attendance Sept. 26th – See Correspondence #7
3.Clerk/Treasurer Report – Patty will combine Emergency Fund and Contingency Fund into one account and move for higher interest rate. Patty is moving other accounts to the higher interest product as well.
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage – Parking Ordinance has passed. Peter and Charlie will determine where signs are needed on September 13 and how many are needed. Patty will send a copy of the ordinance to all landowners on the Green.
5.VLCT Conference Oct. 4-5 Attendees – See Correspondence #4
6.Storm Damage follow-up George Deblon – George cleaned up trees and debris from the storm with the assistance of Dave Colton. A pine tree on the former Andrews Route 100 property is leaning on the maple tree. George will contact Trees Inc. for an estimate on removing the pine and salvaging the maple tree.
7.Custodial Cleaning and Rugs – Kerry has a time conflict with cleaning schedule and will no longer be able to do the job. Peter has a recommendation for the position and will ask him. Patty would like to replace the two scatter rugs in the Town Office for the heavily trafficked areas; purchase a large chair mat for Assistant’s work area; and purchase a battery operated vacuum to clean office area. Charlie motioned to allow Patty to use the Town Business Card to order the all four items on-line for less than $500; Peter seconded; motioned carried.
8.Basketball Court Update – Secretary will send invite to Erica Hurd to next meeting to discuss future plans for Basketball Court and grant opportunities.

Next Meeting Dates:  September 26, 2017; October 10 and 24, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:57 p.m.; Peter seconded; meeting adjourned.
 
Approved:  September 26, 2017                          Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Peter Borden
 

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    August 10, 2017
 
PRESENT:             Peter Borden, Matt Corron,  Charles Piso, George Deblon
 
AGENDA
Agenda Modifications: None
 
Minutes Approval:  Special Meeting June 27, 2017 and Regular Meeting July 18, 2017
 
Public Present: George Deblon re: Town Loader
 
Correspondence:
1.       TRORC – FY18 Annual Dues
2.       Invitation to The Mint – Rutland’s Makerspace Grand Opening
3.       WW Permit – Gregory Mountford, Stephen M. Cottrell Trustee
4.       Petition for Party Status – Joseph Naser Memorandum of Law
5.       Response of Riverside Horse Farm, LLC to Nasers’ Memorandum of Law
6.       Municipal Impact Questionnaire – Riverside Horse Farm
7.       Natural Resources Board – Riverside Horse Farm, LLC – Hearing Recess Order
 
Old Business:
1.George Deblon re: Town
2.VTrans – Tweed River Open space easement with VTrans
3.Town Office and Town Hall Maintenance Projects
4.Park Place Demolition
5.Paving Review/Appointment with VTrans
6.Town Hall Dehumidifier
7.Basketball court and bike rack
8.Elan radar signs
9.Open Meeting Seminar by Garrett Baxter
10.Tweed River Open Space Sign
11.Tweed River Open Space Mowing
12.VHCB Easement
13. Killington Valley Initiative 

New Business:
1.       Town Hall Dehumidifier – need approval to purchase
2.       TRORC – Grant closed on 6 & 11 Parmenter Place and 3604 Route 100 Reuse Project
3.       TRORC – Two Rivers-Ottauquechee Regional Plan Adoption
4.       Resignation – Sarah Gray, Planning Commission
5.       Town Clerk/Treasurer July Financials
 
Next Meeting Date:  September 5, 2017
 
Charlie motioned to open the meeting at 6:07 p.m., Peter seconded, meeting opened. There are no agenda modifications. Peter motioned to approve the minutes of the Special Meeting held June 27, 2017; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Regular Meeting held July 18, 2017; Matt seconded; minutes approved.
 
Public Present: George Deblon re: Town Loader
Reviewed and discussed various purchasing options. Pricing from Nortrax is good for 30 days. Nortrax provided 3 year and 5 year leasing options at 3.5% interest with an $80,000 initial payment plus trading in the old loader. There is no penalty to pay off early. Charlie will contact VLCT about what type of leasing and loans the board is allowed to transact as they would like to find a lower interest rate. Vermont Treasury Department does offer a municipal equipment loan program that caps at $110,000 with a 2% interest rate up to 5 years. Town would need to apply before October 15th and awards are made December 1st. George will update Nortrax on the discussion and request quotes with a $70,000 initial payment. It takes approximately two months to build the loader. The board would like to make a decision at the next meeting.
 
Correspondence:
1.       TRORC – FY18 Annual Dues – thank you letter for payment of annual dues. No action
2.       Invitation to The Mint – Rutland’s Makerspace Grand Opening – event is August 12 from noon to 5 p.m. No action.
3.       WW-3-2680 Permit – Gregory Mountford, Stephen M. Cottrell Trustee –Notice of amendment to revise design of approved wastewater disposal system. No action.
4.       Petition for Party Status – Joseph Naser Memorandum of Law – informational, no action.
5.       Response of Riverside Horse Farm, LLC to Nasers’ Memorandum of Law – informational, no action.
6.       Municipal Impact Questionnaire – Riverside Horse Farm – informational, no action.
7.       Natural Resources Board – Riverside Horse Farm, LLC – Hearing Recess Order – informational, no action.
 
Old Business:
1.George Deblon re: Town Loader – see Public Present  

2.VTrans – Tweed River Open space easement with VTrans - Charlie is waiting to hear back from Doug Bonneau with a contact to discuss this topic.  Matt is waiting to hear back from the tree company to provided a quote to move and warranty trees. Peter would like Patty to send another certified letter to the state requesting engineers name for this project and to address the FEMA portion. The state did not answer the questions from the last certified letter.

3.Town Office and Town Hall Maintenance Projects - Patty reports Corey Novotny is scheduled to refinish the floor on August 18th. Matt has not heard back from the window cleaning contractor yet; he and Don Marshall are playing phone tag regarding the Town Office front building sections that need to be scraped and painted; he spoke with Doug Johnstone about repairing the separated trim on upper right corner of Town Hall and rotted wood near handicap entrance however is not available. Matt will reach out to some other contractors and he plans to obtain the painting supplies needed for Mona to do the agreed upon paint projects at the Town Hall.

4. Park Place Demolition – Charlie spoke with Casella and they are scheduled to install the rocks August 14th.

5.Paving Review/appointment with VTrans follow-up -  Charlie is waiting to hear back from Doug Bonneau for a  contact regarding the water from Route 100 flowing into Village Green and into residents properties; and to discuss the fire pond culvert.

6.Town Hall Dehumidifier – Matt has found a suitable dehumidifier for the Town Hall basement an Amazon. Matt motioned to spend $250 for the dehumidifier with the town business card; Charlie seconded the motion; motion carried. 

7.Basketball court and bike rack – Charlie will contact Erica tomorrow morning to discuss the installation of the ‘goal system’ in time for the town picnic on Sunday August 27th. The board has several concerns: Charles Bowen has provided a quote to install however there is not paperwork on file to do work for the town; no written quote with the scope of work outlined; no formal request to spend the money from the town account. If necessary the board will hold a special meeting. Discussion on re-surfacing the basketball court or purchasing a bicycle rack will need to be added to a future agenda.

8.Elan radar signs – These are stationary signs installed on poles. Charlie will contact TRORC about doing a traffic study to help the board determine what is needed.

9.Open Meeting Seminar by Garrett Baxter – Charlie contacted Garrett and they discussed a possible seminar in November and inviting other nearby towns to join in. Need to pin down a date at a future meeting.

10.Tweed River Open Space sign – There are no guidelines on the font size to use for 911.  Jim Brown of Artcast in Hancock produced the high water mark sign. Peter took a photo of the proposed sign and will contact Jim for a mock-up and pricing.

11.Tweed River Open Space Mowing – George will mow the open space in the next week or so. After this is complete Connie can mow on a regular basis as needed.

12.VHCB Easement – Charlie thought the document seemed okay regarding compliance with
24 VSA 1061 however he would like Marylou to review it and he will contact her about it. The document has not been signed and will need to be addressed at next meeting. Patty found there are no samples from either TRORC or VHCB for a management plan for this type of property however Wade Masure (VLCT) has offered to help with management plans for both the open space and the playground. The board did not discuss enlisting Wade’s assistance so need to re-visit at the next meeting.

13. Killington Valley Initiative (KVI) – Mary Cohen and Lyle Jepson looking for the board to appoint a Pittsfield representative to their quality of life committee. Peter Borden is already a member of this committee. Matt will post on Front Porch Forum to find out if there is anyone else interested in this appointment.  KVI is also looking for financial support with a suggested $1.00 per resident. Add to November Tickle file when the board starts budgeting discussions.  

New Business:
1. Town Hall Dehumidifier – need approval to purchase: See Old Business #6
2.TRORC – Grant closed on 6 & 11 Parmenter Place and 3604 Route 100 Reuse Project: This paperwork needs to be kept on file for three years as required and available for auditing purposes. Town Clerk will keep file.
3. TRORC – Two Rivers-Ottauquechee Regional Plan Adoption: The Board received a thumb drive with the plan for reference. Charlie currently has the file. No action.
4.Resignation – Sarah Gray, Planning Commission: Charlie will contact Suana for recommendations on finding a replacement. Matt motioned for the Board secretary to check with the Town Clerk on years of service for Sarah so a certificate of appreciation can be sent; Peter seconded; motion carried.           
5. Town Clerk/Treasurer July Financials: The Board reviewed the reports and did not have any questions or concerns

Next Meeting Dates:  September 12 and 26, 2017; October 10 and 24, 2017
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:35 p.m.; Matt seconded; meeting adjourned.
 
Approved:  September 12, 2017                                                Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Peter Borden

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    July 18, 2017
PRESENT:             Matt Corron, Patty Haskins, Charles Piso, Marsha Hopkins, Lyle Jepson, Mary Cohen
 
AGENDA
Agenda Modifications: Correspondence #7-Peter Borden recusal letter; Old Business #9-Tweed River Open Space sign; New Business #7-Town Clerk & Treasurer June Financials, #8-CV Oil Pre-buy contracts, #9-TRORC Enhanced Energy Plan, and #10 Letter of support re: Basketball Court grant
Minutes Approval:  Special Meeting June 27, 2017
Public Present: Mary Cohen of Regional Chamber of Commerce @ 6:00 pm; Bill Oren Town Planning regarding Act 250 @ 6:20pm; George Deblon re: Town Loader @ 6:45pm; Eric Furs Easement for Bridge 126 VTrans (Tweed River Open Space) @ 7:00pm
 
Correspondence:
1.Vermont EPSCor
2.VLCT News
3.VT Dept of Taxes
4.TRORC Road Grants Pilot Program
5.Fisher Sheehan DPW Questionnaire
6.ELAN City Radar signs
7.Peter Borden recusal letter
 
Old Business:
1.VTrans Tweed River Open Space easement
2.T.O. & T.H. Maintenance Projects updates
3.Park Place Casella Follow up
4.Paving review/ appointment follow up
5.Town Hall Dehumidifier
6.Town Purchasing Policy
7.Basketball court Proposal
8.Open Meeting Seminar
9.Tweed River Open Space sign
 
New Business:
1.Notice Act 250 Hearing Riverside Horse Farm
2.EC Fiber Celebration
3.Bike Rack Grants
4.George Deblon Town Loader
5.TRORC MPG announcement
6.Grant of Development Rights overview
7.Town Clerk & Treasurer Report – June Financials
8.CV Oil Pre-buy Contracts
9.TRORC Enhanced Energy Plan
10.Letter of support re: Basketball Court grant
 
Next Meeting Date: TBD, 2017
 
Agenda Modifications: Charlie motioned to open the meeting; Matt seconded; the meeting was called to order at 6:00 p.m. Agenda modifications presented:  Correspondence #7-Peter Borden recusal letter; Old Business #9-Tweed River Open Space sign; New Business #7-Town Clerk & Treasurer June Financials, #8-CV Oil Pre-buy contracts, #9-TRORC Enhanced Energy Plan, and #10 Letter of support re: Basketball Court grant. Charlie motioned to accept agenda modifications; Matt seconded; motion carried.
 
Charlie read Peter Borden’s letter to the Board recusing himself from tonight’s meeting due to agenda item #1 under New Business: Riverside Act 250 Hearing Notice.
 
Minutes Approval: Minutes have been tabled until the next meeting due to Peter’s absence.
 
Public Present:

1. Mary Cohen, Executive Director of Rutland Region Chamber of Commerce (RRCC), and Lyle Jepson, Executive Director of Rutland Economic Development Corp. (REDC), shared a presentation on the 10-year marketing & re-branding initiative for Rutland County. It is being promoted as Killington Valley. Population is decreasing, especially younger professionals. The goal is to grow business and attract millennials to the area. Focus will be on quality of life, workforce and tourism. There is strong emphasis on mountain biking and other recreational opportunities throughout the region. They are looking for representative from Pittsfield to be on the Quality of Life committee as Pittsfield is one of four towns that is actually growing. Providing funding for the initiative is not required however if a town would like to help with the promotional efforts they suggest one dollar per resident which most towns are amenable to.

1. Bill Oren Town Planning regarding Act 250 – did not attend
2. George Deblon re: Town Loader – The current loader is 36 years old and needing a fair amount of work. NorTrax is offering a new John Deere 444K, with several options and a 7 year warranty for $118,250. This is a deeply discounted price. George has checked out several used loaders and either the machine has a high number of hours or is full of rust. The used machines are listed at $94,000 and up. The town equipment fund has $92,000. The board would like George to find out how long NorTrax will offer this special pricing program and how much is a 5-year lease. Charlie will verify VLCT what authority the board has for entering into a lease.
3. Eric Furs Easement for Bridge 126 VTrans (Tweed River Open Space) – did not attend

 
Correspondence:
1.Vermont EPSCor – Vermont Experimental Program to Stimulate Competitive Research questionnaire related to extreme weather situations specific to water is being completed by Patty, George and Matt.
2.VLCT News – July issue received. No action.
3.VT Dept of Taxes – The Education tax rate has been received.
4.TRORC Road Grants Pilot Program – Thank you for participating.
5.Fisher Sheehan DPW Questionnaire – This is for the town of Belmont, MA. No action.
6.ELAN City Radar signs – Charlie will contact Rita Seto at TRORC about setting up the speed signs for the Village. He will also get more detailed information from ELAN.
7.Peter Borden recusal letter – Peter recused himself from tonight’s meeting due to agenda item #1 under New Business: Riverside Act 250 Hearing Notice.
 
Old Business:
1.VTrans Tweed River Open Space easement – Revised guardrail design on Lower Michigan Road is still a concern for George. Charlie will contact Doug Bonneau at VTrans about the issues and possibly have an on-site meeting. VTrans will agree to cover the cost of transplanting the trees and the 2-year warranty. They prefer the town arrange for a vendor and the arrangement will be included in the separate right-of-way agreement. Matt will contact Harvey’s for the tree company information in order to get a proposal.
2.T.O. & T.H. Maintenance Projects updates – Patty is working on a date to get the floors re-finished. Window cleaners stopped by for the paperwork but have not returned. Matt will follow-up and if they are not able or willing to do the project then he will look for another contractor. Matt contacted Mona Colton about the Town Hall painting projects inside and out. 
Mona is still willing to do. Matt will need to get paint and supplies. Trim up along one eave of the Town Hall needs to be replaced as well as some molding that is rotting along handicap access. Matt will look into finding some quotes to get this work done. The door trim on the front of the Town Office needs to be re-painted and Matt will check into this as well.
3.Park Place Casella Follow up – Charlie spoke with Casella’s and they will be putting boulders in place in a few days. They will contact George.
4.Paving review/ appointment follow up – The person Charlie spoke with could not address the fire house pond. Charlie will ask Doug Bonneau at VTrans for a contact that can address the pond and the run-off from Upper Michigan Road.
5.Town Hall Dehumidifier – Matt will review available dehumidifiers and give Patty a recommendation on which one to order.
6.Town Purchasing Policy – George needs to review and provide input. Tabled until September.
7.Basketball Court Proposals – Difficult to compare proposals as there are no apples to apples and a wide range of prices. Charlie does not believe there is enough usage to warrant a large investment. Charlie would like Erica to attend a meeting to discuss the goal and she needs approval from the Board before spending any funds.
8.Open Meeting Seminar – Charlie will reach out to other area towns to find out if they would like to have a joint seminar. Patty suggests other Pittsfield committees could use this free seminar as well.
9.Tweed River Open Space sign – Re-worked wording. Sign colors and font should match the sign on the high water marker. Matt will contact Harvey’s to find out who they used for the sign. Charlie will check with VLCT about a guideline on how large to make the 911 on the sign. Charlie will also contact Peter to find out if he spoke with Connie about mowing the open space.
 
New Business:
1.Notice Act 250 Hearing Riverside Horse Farm – The hearing is Friday July 28th. Marsha Hopkins as the Planning Commission representative would like George to attend because the application is for 600 additional roundtrips on Tweed River Drive. George does not foresee any huge issue for road maintenance due to this section of the road is fairly flat. He will not be attending the meeting. Marsha's other areas of concern are noise and pollution, both items are addressed in the Town Plan. Members of the Planning Commission plan to attend the hearing.
2.EC Fiber Celebration – Event is Thursday, July 20th. Charlie was asked by ECFiber if he would say a few words at the celebration.
3.Bike Rack Grants – Combine with the discussion about the basketball court at a future meeting.
4.George Deblon Town Loader – Public Present #3
5.TRORC MPG announcement – Planning grants available. Forward information to the Planning Commission.
6.Grant of Development Rights Overview – Vermont Housing & Conservation Board easement requires a Management Plan for the Tweed River Open Space area. Matt and Charlie will review the easement document closely and discuss at next meeting. The plan needs to be in compliance with 24 VSA 1061. Charlie will review the statute. Patty has asked TRORC for an example of a plan to use for guidance.
7.Town Clerk & Treasurer Report – June Financials were reviewed and all were in order.
8.CV Oil Pre-buy Contracts – Board reviewed numbers with Patty. Charlie motioned to sign the Pre-buy Contract for 500 gallons of propane for the Highway Garage, 350 gallons of #2 fuel oil for the Town Hall, and 1,400 gallons of propane for the Town Office Building. Matt seconded the motion. Motion carried.
9.TRORC Enhanced Energy Plan – TRORC is submitting the Energy Implementation Plan for adoption to the State. No acti
 
10.Letter of support re: Basketball Court grant – The board needs clarification on exactly what they are supporting. Charlie will contact Erica. Matt motioned to allow Charlie to sign a letter of support on behalf of the Board if it is specific to supporting Erica’s fundraising efforts to improve the basketball courts. Charlie seconded the motion; motion carried.
 
Next Meeting Date:  Thursday, August 10, 2017 (conflicts on August 8 and 15)
 
Adjournment:  Charlie motioned to adjourn the meeting at 9:40 p.m.; Matt seconded; meeting adjourned.
 
Approved:  August 10, 2017                                 Recorded by:  Tyna Gallagher    
 
Charles Piso
  
Matt Corron
 

PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
 
DATE:                    June 27, 2017
PRESENT:             Matt Corron, Peter Borden, Patty Haskins, Charles Piso arrived 7:30 p.m.
 
AGENDA
Agenda Modifications:
Minutes Approval:  Regular Meeting June 20, 2017
Public Present:
Old Business:
1.       Request to Cater Malt – Vermont Farms Catering, LLC: 7/1-7/2/17 and 7/14-7/15/17
2.       Application for Special Event Permit – Cold River Spirits: 7/16/17
3.       HMGP Financial Report Form – request for 2335 Rt 100
4.       Park Place Demolition – Casella follow up
5.       Paving review/appointment with VTrans –  Follow-up
6.       Set Municipal Tax Rate
7.       VTrans – Trees in Tweed River Open Space
New Business:
1.       Town Hall Use Request
Adjournment
 
Matt motioned to open the meeting; Peter seconded; the meeting was called to order at 6:30 p.m.  The meeting recessed at 6:55 p.m. while the BCA conducted their meeting. The Select Board Meeting reconvened at 7:30 p.m.
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for June 20 2017; Matt seconded; motion carried.
 
Old Business:
1.       Request to Cater Malt, Vinous, and/or Spirituous Liquors – Vermont Farms Catering, LLC: 7/1-7/2/17 and 7/14-7/15/17 – Peter recused himself from this business. Matt motioned to approve both requests; Charlie seconded; motion carried.
2.       Application for Special Event Permit – Cold River Spirits for 7/16/17: Fork to Fondo event with Cold River Spirits requesting to serve tasting samples of liquor. Peter recused himself from this business. Charlie motioned to approve both requests; Matt seconded; motion carried.
3.       HMGP Financial Report Form – request for 2335 Rt 100: This is for the former Halligan property. Peter motioned to sign the report; Matt seconded; motion carried.
4.       Park Place Demolition – Casella follow up: They will install large boulders as specified in the plan. Stone for the road has been laid and the road is in good shape. Area is temporarily blocked with a tree until boulders are put in place.
5.       Paving review/appointment with VTrans – Follow-up: Paving project has been moved to 2020. Dave Colton has expressed concern about culvert by the pond at the fire station. Charlie will contact VTrans engineers to review this issue and the run-off from Upper Michigan so VTrans can plan appropriately.
6.       Set Municipal Tax Rate – School tax rate has not been received yet however the Board cannot change it anyway. Patty presented the approved 2017 municipal budget totals and the Actual 2017 Grand List total. Using these figures the 2017 municipal tax rate will be .45. The municipal tax rate was estimated at .45 at town meeting. Peter motioned to set the municipal tax rate at .45 and add the school tax rate on once the town receives it and that figure is the resultant tax rate; Matt seconded; motion carried.
7.       VTrans – Trees in Tweed River Open Space: Peter suggests having TRORC review the situation. He will send them the information via e-mail and will follow-up by telephone. Relocation of the trees, telephone pole placement, guardrail placement, ROW for culvert and FEMA approval all need to be in writing from VTrans. Will discuss further at next meeting.
 
New Business:

1. Town Hall Use Request – Dolly Curry wanted to rent the space however the $100 fee is too high. It will cost $80 to clean the hall before renting. Insurance through PACIF is $77 however Patty will suggest Dolly use homeowner’s insurance for a $10-15 fee. Rental fee remains at $100.

 
Adjournment:  Peter motioned to adjourn the meeting at 7:45 p.m.; Matt seconded; meeting adjourned.
 
Approved:  August 10, 2017                                   Recorded by:  Tyna Gallagher    
 
Matt Corron
  
Peter Borden
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 20, 2017
PRESENT:             Matt Corron, Peter Borden, Patty Haskins, Marion Abrams, Michael Hildenbrand
AGENDA
Agenda Modifications: Correspondence #4 – FY 2018 Building Communities Grants Programs; New Business #13 – VT Farms Catering Requests
 
Minutes Approval:  Regular Meeting May 23, 2017
 
Public Present: 1. Marion Abrams – EC Fiber
 
Correspondence:
1.       VLCT News
2.       VLCT Risk Management PACIF New Playground inspection
3.       Open Meeting Law Training
4.       FY 2018 Building Communities Grants Programs
 
Old Business:
1.       Basketball Court Paving
2.       Paving Appointment
3.       Matrix Revisit Capital Budget suggestion
4.       Follow up – tree care, tree relocation
5.       Town Purchasing Policy
6.       Draft of Town Parking Ordinance
7.       Park Place Demolition – Casella Follow up
8.       Delinquent Dog Update
9.       Vermont Digital Town Office Copier
10.   Tweed River Open Space Update
11.   Tweed River Open Space Maintenance
12.    T.O. & T. H. Maintenance Project Updates 
New Business:
1.       Town Hall Dehumidifier
2.       Tune up for towns and how we fare
3.       Town Clerk/Treasurer
a.       May Financial Reports
b.      Setting the Municipal Tax Rate
c.       Financial Management Questionnaire
4.       Application Special Event Permit – Cold River Sports
5.       Hazard Mitigation Grant Program
6.       EC Fiber Town Green Request for July 20, 2017
7.       TRORC Sub Grant Addendum
8.       TRORC Grant Closure Notification
9.       TRORC Municipal Roads Grant in Aid Pilot Project
10.     Vermont Agency of Natural Resources – Fire Warden Appointment
11.    Board of Listers Appointment Recommendation
12.    2018 Better Roads Planning Service
​13.    VT Farms Catering requests 

Upcoming Meeting Dates:  Special Meeting June 27, 2017 at 6:30 pm; Regular Meetings: July 18, 2017 at 6:00 pm and August 15, 2017 at 6:00 pm

Adjournment
 
Agenda Modifications: Peter motioned to open the meeting; Matt seconded; the meeting was called to order at 5:58 p.m. Agenda modifications presented:  Correspondence #4 – FY 2018 Building Communities Grants Programs; New Business #13 – VT Farms Catering Requests. Peter motioned to accept agenda modifications; Matt seconded; motion carried. Peter motioned to continue the meeting for another 30 minutes at 7:30 p.m. Matt seconded; motion carried.
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for May 23, 2017; Matt seconded; motion carried.
 
Public Present:

1. Marion Abrams, EC Fiber Representative, requests permission for a celebration to be held on the town green July 20, 2017 starting at 5:30 pm for residents to learn more about EC Fiber and sign-up for the service. Fiber is in place throughout Pittsfield and EC Fiber will be able to start connecting homes that are located off the main run my mid-month. Peter motioned to allow EC Fiber to utilize the green for the celebration; Matt seconded; motion carried.

 
Correspondence:
1.       VLCT News – no action
2.       VLCT Risk Management PACIF New Playground inspection - They offer free inspection of playgrounds from an insurance perspective. Patty will request a site visit.
3.       Open Meeting Law Training – James Barlow offers a 1.5 hour training at no charge. Charlie may be attending a similar training therefore the board will wait to get feedback from Charlie before pursuing this training.
4.       FY 2018 Building Communities Grants Programs – VT Department of Buildings and General Services announcement of three grant programs for construction and capital improvements. Application deadline is July 14, 2017. Erica Hurd has information on the recreational grants to review for the basketball court; Matt Corron will review the entire document for possible grants to restore the Town Hall.
 
Old Business:
1.       Basketball Court Paving – Board reviewed estimates for repairing the basketball court. There is a wide range of prices and proposed improvements. The board would like to hear if Erica is able to obtain a grant award before pursuing further. If no grant funding, then the board would like to get proposal for the full scope of work and present at town meeting for consideration.
2.       Paving Appointment: Tabled for June 27, 2017 special meeting
3.       Matrix Revisit Capital Budget suggestion – Tabled until July meeting
4.       Follow up – tree care, tree relocation: The trees have a two-year warranty. Harvey’s has hired a contractor to water the trees. No word back from VTrans on tree relocation due to bridge project.
5.       Town Purchasing Policy – Tabled until July meeting
6.       Draft of Town Parking Ordinance – Board reviewed draft and made changes. Signs designating “Park & Ride” with hours are needed. Peter motioned to accept and adopt the policy with changes; Matt seconded; motion carried. Patty will post the warning and publish in the newspaper.
7.       Park Place Demolition – Casella Follow up: Tabled for June 27, 2017 special meeting
8.       Delinquent Dog Update – All known dog licenses have been paid. The town office was notified of a residence with two dogs on Cahill Road. These dogs are not licensed. The owners have been notified via mail. Peter motioned to send the letter with $250 fine if dogs are not licensed by July 1, 2017; Matt seconded; motion carried.
 9.       Vermont Digital Town Office Copier – Costs have been reviewed. A new copier with maintenance is $95 a month for 60 month lease. The existing copier has no maintenance included and is $85 per month. If the machine breaks down it will cost time and materials to repair. Peter motioned to lease the new copier; Matt seconded; motion carried.
10.   Tweed River Open Space Update – Michael Hildenbrand, Peter and Patty walked around the space to be sure all items of the contract have been completed. Due to the heavy rain there is some raking and hay needed. Peter will contact Harvey’s tomorrow morning to address this issue. Peter motioned to sign the Certificate of Substantial Completion; Matt seconded; motion carried. Peter motioned to authorize any one of the board members to sign the Certificate of Completion after Harvey’s addresses the erosion; Matt seconded; motion carried.
11.   Tweed River Open Space Maintenance – Patty will contact George to order a sign for the open space. The sign is to include: Emergency Contact 911, No Commercial Use, Open Dawn to Dusk, Carry in-Carry out. Coordinate color of sign to go with High Water Marker. The board would like Connie to mow the area twice a month when the grass is growing. Peter will review how area is to be mowed with Connie. Peter motioned to have the space mowed twice a month and authorized Patty to pursue the sign with George; Matt seconded; motion carried.
12.    T.O. & T. H. Maintenance Project Updates: Patty will contact Corey Novotny to re-finish the Town Office floor per the estimate of $885. Matt will follow through with the Window Cleaning contractor for updated pricing and to obtain independent contractor paperwork. Matt will follow-up with Mona Colton about finishing the painting on the outside of the Town Hall and removal of the wallpaper in the basement. Matt will contact Efficiency Vermont to address lighting in the Town Hall. All items to be re-visited at the July meeting.  

New Business:
1.       Town Hall Dehumidifier – It is not working. Peter motioned to authorize Patty to spend up to $250 at Staples for a replacement if the existing one fails; Matt seconded; motion carried. Matt will review models and give Patty some recommendations.
2.       Tune up for towns and how we fare – The Secretary of State provided a document listing items towns should be doing. Patty reviewed and made notes on her areas of responsibilities. Select Board reviewed their item and all in order. No further action needed.
3.       Town Clerk/Treasurer
          a.       May Financial Reports - Reviewed
          b.      Setting the Municipal Tax Rate - Tabled for June 27, 2017 special meeting
          c.       Financial Management Questionnaire – Board reviewed. Peter motioned to sign; Matt seconded; motion carried.
4.       Application Special Event Permit – Cold River Sports: Tabled for June 27, 2017 special meeting
5.       Hazard Mitigation Grant Program - Tabled for June 27, 2017 special meeting
6.       EC Fiber Town Green Request for July 20, 2017 – See Public Present #1
7.       TRORC Sub Grant Addendum – Demolition of 113 Park Place higher than original price quote. Peter motioned to approve the addendum with the cost adjustment; Matt seconded; motion carried.
8.      TRORC Grant Closure Notification – Tweed River Open Space design phase is final, no action required.
9.     TRORC Municipal Roads Grant in Aid Pilot Project – $4,200 grant with $840 match in cash or in-kind through the VT Department of Environmental Conservation to survey river and stream erosion awarded. Peter motioned to accept the grant; Matt seconded; motion carried.
10.   Vermont Agency of Natural Resources – Fire Warden Appointment: Peter motioned to re-appoint Ray Colton to the 5-year term as Fire Warden; Matt seconded; motion carried.
11.   Board of Listers Appointment Recommendation – Peter motioned to appoint Herb Kuendig to fulfill the vacant Lister position until Town Meeting 2018; Matt seconded; motion carried.
12.   2018 Better Roads Planning Service – Agreement from TRORC to improve roads. Peter motioned to accept the agreement; Matt seconded; motion carried.
13.    VT Farms Catering requests – Tabled for June 27, 2017 special meeting  

Upcoming Meeting Dates:  Special Meeting June 27, 2017 at 6:30 pm; Regular Meetings: July 18, 2017 at 6:00 pm and August 15, 2017 at 6:00 pm
 
Adjournment:  Peter motioned to adjourn the meeting at 8:18 p.m.; Matt seconded; all in favor.
 
Approved:  June 27, 2017                     Recorded by:  Tyna Gallagher    
 
Charles Piso

Matt Corron

Peter Borden

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 23, 2017
PRESENT:             Matt Corron, Peter Borden, Charles Piso, Patty Haskins, Suana Rubin, Sarah Gallahger, Marsha Hopkins, Jennifer Howard, Erica Hurd
AGENDA
Agenda Modifications: Correspondence #2 – Thank you-Ed Herson; Old Business #3 113 Park Place
Minutes Approval:  Regular Meeting 5/9/17
Public Present: 1. Erica Hurd; 2. Planning Commission
Correspondence:

1. Property demolition Invoice Casella
2. Thank you – Ed Herson

 
Old Business:

1. Paving Questions
2. Buy out properties update
3. 113 Park Place

 
New Business:
1.Erica Hurd Recreation area
2.Pittsfield Planning Commission Review 2015 town plan implementation Matrix
3.Liquor Lic. Application, Original General store
4.Delinquent dog lic list approval of letter to be mailed on June 7th
5.Park tree update
6.Town Clerk/Treasurer - April Financial Reporting
 
Next Meeting Date:  June 6, 2017
Adjournment
 
Agenda Modifications: Charlie motioned to open the meeting; Peter seconded; the meeting was called to order at 6:05 p.m. Charlie presented agenda modifications:  Correspondence #2 Thank you-Ed Herson; and Old Business #3 113 Park Place. Peter motioned to accept agenda modifications; Charlie seconded; motion carried.
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for May 9, 2017; Charlie seconded; motion carried.
 
Public Present:

1. Erica Hurd – Presented board with quotes for re-paving the basketball courts. Fundraising for this project has been on-going since the Annual Town Picnic that started in 2012. The recreation fund has $6,980 and the quotes range from $10,000 and up for paving. Goal post installation was quoted at $4,000 and she hopes someone local will do for little to no cost. She would like to see the court paved by this year’s picnic scheduled for August 27, 2017. The board will review the quotes and re-visit this topic in a month.
2. Planning Commission (PC) – Shared the Town Plan Implementation Matrix to the board to review action items and timeframes. They request that the board consider developing a Capital Budget to address items listed under Utilities & Facilities. The next Town Plan is due in 2020. The topic of Energy was also discussed. The PC will approach Erica about inviting various groups to attend the picnic to provide information on saving energy (Efficiency Vermont, GMP, Sun Solar, Heat Squad) and learning more about EC Fiber. PC will invite Eric Lantiegne to their July 11th meeting to discuss the topic of energy. The Board will review the matrix.

Correspondence:
1.Property demolition Invoice Casella – 113 Park Place and 2335 Route 100 projects were invoiced as one project. Patty requested two separate invoices in order to submit to TRORC for payment.
2.Thank you – Ed Herson: The Board received a thank you from Ed for their time and attention to address the snowmobile issue at Parmenter Place.

Old Business:
1.Paving Questions – Charlie spoke with an engineer from VTrans. The paving of Route 100 has been delayed however the engineer did drive through the area and believes the problem at the intersection of Upper Michigan Road and Route 100 can be addressed with a catch basin. He is willing to visit with the board to view the problem area in person. Charlie will get in touch with him.
2.Buy out properties update – Tweed River Open Space/Park project is on-going. Willow stakes are planted; berms have been removed; and the parking area graveled. The board will contact Harvey’s to be sure project is finished on-time for grant process.
3.113 Park Place- Charlie did a walk-through of the properties with Kyle. Route 100 property is complete. There are some concerns with Park Place property. The road needs additional work, gravel and grading, which George will take care of. The plan requires large boulders to be placed on the property and these are not in place yet. Charlie will follow-up with Kyle on this piece of the project.

New Business:
1.Erica Hurd Recreation area – See Public Present #1
2.Pittsfield Planning Commission Review 2015 town plan implementation Matrix – See Public Present #2
3.Liquor License Application, Original General store – Peter recused himself from this item. Application to serve Beer and Wine in the regular seating area of the facility and in the wine cellar area. Matt motioned to approve the application; Charlie seconded; motion carried.
4.Delinquent dog license list approval of letter to be mailed on June 7, 2017 – Patty presented the board with a list of un-licensed dogs and is asking for approval to send the letter reminding owners of the $250 fine for not licensing their animal(s). Charlie motioned to send the letter; Peter seconded; all in favor.
5.Park tree update – The trees for the Tweed River Open Space/Park will be planted temporarily in the middle of the park due to the upcoming bridge project. The board will include re-location of trees is the responsibility of VTrans in their contract once the bridge project is completed. Peter will contact Eric Furs at VTrans.
6.Town Clerk/Treasurer - April Financials: Patty reviewed the financials with board; all in order.
 
Next Meeting Date:  May 23, 2017
Adjournment:  Charlie motioned to adjourn the meeting at 7:10 p.m.; Matt seconded; all in favor.
 
Approved:  June 20, 2017                 Recorded by:  Tyna Gallagher    
 
Charles Piso

Matt Corron

Peter Borden

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 9, 2017
PRESENT:             Matt Corron, Peter Borden, Rebecca Steward, Charles Piso by telephone for New Business #1
 
AGENDA
Agenda Modifications:
Minutes Approval:  Regular Meeting 4/25/17
Public Present:
Correspondence:
1.       Long Trail Century Ride
2.       VTrans Bicycle and Pedestrian Grants
3.       Northeast Dental Plans
4.       Northfield Granite and Marble
5.       VLCT Spring Planning and Zoning Forum
6.       VLCT News May 2017
7.       TRORC Regional Plan Amendments
 
Old Business:
1.       Paving Questions
2.       Buy-out properties update
 
New Business:
1.       Request to Cater Malt -  Vermont Farms Catering
 
Next Meeting Date:  May 23, 2017
Adjournment
 
Matt motioned to open the meeting; Peter seconded; the meeting was called to order at 6:06 p.m.  
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for April 25, 2017; Matt seconded; motion carried.
 
Correspondence:
1.       Long Trail Century Ride – Riders will be passing through Pittsfield on June 24, 2017. This is a leisure ride. No action.
2.       VTrans Bicycle and Pedestrian Grants – applications are due by July 14, 2017. No action.
3.       Northeast Dental Plans – rates and open enrollment information. No action.
4.   Northfield Granite and Marble – brochure on design and installation of civic monuments. Pass along to Cemetery Commissioner.
5.       VLCT Spring Planning and Zoning Forum – Wednesday June 14, 2017 in Montpelier. No action.
6.       VLCT News May 2017 – No action.
7.     TRORC Regional Plan Amendments – Final public hearing is May 31, 2017 at 6:30 p.m. at the Thompson Senior Center in Woodstock VT. The chapters on Energy, Working Landscape, and History and Development were revised; and there were changes in Definitions and the Implementation Matrix. No action.
 
Old Business:
1.       Paving Questions – tabled for next meeting. Charlie is working on arranging a meeting with VTrans.
2.       Buy-out properties update – Charlie will walk the properties with Kyle from Casella on Friday May 12, 2017.
 
New Business:
1.       Vermont Farms Catering Request To Cater Malt, Vinous, and/or Spirituous Liquors: On May 4, 2017 Charlie and Matt approved the request for an event scheduled for May 6, 2017. Charlie motioned to approve Vermont Farms applications to cater malt, vinous, and/or spirituous liquors for the following dates: 5/20 & 5/21; 6/3; 6/23 & 6/24; 7/28, 7/29 & 7/30; 8/11 & 8/12; 8/18 & 8/19; 8/25, 8/26 & 8/27; 9/2 & 9/3; 9/8 & 9/9; 9/14, 9/15 & 9/16; 9/29 & 9/30; 10/6, 10/7 & 10/8; 10/13 & 10/14; and 10/27 & 10/28. All events end by 10:00 p.m. Matt seconded; Peter recused himself from the vote; motion carried.
 
Next Meeting Date:  May 23, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 6:17 p.m.; Peter seconded; meeting adjourned.
 
Approved:  May 23, 2017                   Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron

Peter Borden
 

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 25, 2017
PRESENT:             Matt Corron, Peter Borden, Charles Piso, Patty Haskins, Rebecca Steward, Ed Herson
 
AGENDA
Agenda Modifications: Correspondence #2 Efficiency Vermont; Old Business #8 LEOP Review & Approval; and New Business #6H Claims Cost Detail and #7 Annual Financial Plan – Town Highways
 
Minutes Approval:  Regular Meeting 4/4/17
 
Public Present:
1. Ed Herson - Snowmobiles
 
Correspondence:

1. Richard Amore Downtown Historic Preservation Project
2. Efficiency Vermont

 
Old Business:
1.       Budget Projects
2.       Cost Analysis migration from FairPoint to EC Fiber
3.       Discontinuance TH #15 update
4.       Paving Questions
5.       Robinson Integrated Resource Project Proposed Actions
6.       Parmenter Place Snowmobiles
7.       Buy-out properties update
8.       LEOP Review & Approval
 
New Business:
1.       4-year Maintenance Program Copier
2.       Annual Certification Codes and Standards
3.       Back up for signatories – Select Board Orders
4.       VLCT Vacancy Downtown Board
5.       Request to Cater Malt -  Vermont Farms Catering
6.       Town Clerk Treasurer Report
A.      Pezzetti contract services signatures
B.      Chair & Table Usage/Rental Policy
C.      Proposed Fraud Prevention Policy
D.      Proposed Cash Receipts, Petty Cash and Returned Check Policy
E.       Proposed Accounting, Auditing & Financial Reporting Policy
F.       Parking Ordinance review
G.     Purchasing Policy review
H.      Claims Cost Detail
7.       Annual Financial Plan – Town Highways
 
Next Meeting Date:  May 9, 2017
Adjournment
 
Charlie motioned to open the meeting; Peter seconded; the meeting was called to order at 6:03 p.m.  Charlie presented agenda modifications:  Correspondence #2 Efficiency Vermont; Old Business #8 LEOP Review & Approval; and New Business #6H Claims Cost Detail and #7 Annual Financial Plan – Town Highways. Matt motioned to accept agenda modifications; Peter seconded; all in favor.
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for April 4, 2017; Matt seconded; all in favor.
 
Public Present:

1. Ed Herson shared the research he conducted to find a solution for snowmobilers to access town businesses without using Parmenter Place. He mapped out the area with VAST trails and divided it into quadrants. Two quadrants were unaffected by the trail closure through Joe Desena’s property. The other two quadrants do have access as well – one is just under10 miles to reach town and the other one is just over 7 miles. The temporary trail using Parmenter Place was rescinded in February. The board thanked Ed for the information and encouraged Ed to contact Tim Hunt and Greg Martin to discuss further.

 
Correspondence:

1. Richard Amore memo re: Downtown Vermont and Historic Preservation Conference June 8 in White River Junction sponsored by VT Agency of Commerce and Community Development. No action.
2. Efficiency Vermont –Information on obtaining customized energy report for town buildings. Matt will research further.

 
Old Business:
1.       Budget Projects – Matt will follow-up with Mona to do the painting and wall paper at the Town hall. Charlie motioned to contract with Corey Novotny to re-finish the town office floors; Matt seconded; all in favor. Patty will contact Corey. Charlie motioned to approve window cleaning proposal from contractor in Randolph for $1,280; Peter seconded; all in favor. Matt will contact window cleaner. Matt will contact Efficiency Vermont about the lighting in the Town Hall and possible grants.
2.       Cost Analysis migration from FairPoint to EC Fiber – Betty Warner and Patty provided cost comparison for the board to review. Peter motioned to approve migration to EC Fiber; Matt seconded; all in favor. Patty will start migrating e-mail addresses and estimates this will take 4-6 weeks. She will contact Betty.
3.       Discontinuance TH #15 update – A new property description of the road is needed from the town attorney before Patty can publish the warning. Charlie motioned to have Patty contact Marylou Scofield for new description; Matt seconded; all in favor. Patty will contact Marylou.
4.       Paving Questions – Charlie will contact VTrans to set-up a meeting in May to review issue with water flowing across Route 100 from Upper Michigan Road. Currently this section of Route 100 is scheduled to be re-paved in 2020.
5.       Robinson Integrated Resource Project Proposed Actions – open house to review proposed actions is scheduled for April 26 at 6:30 p.m. at the Rochester School; public comments accepted until May 17, 2017. No action.
6.       Parmenter Place Snowmobiles – See Public Present
7.Buy-out properties update – Matt met with Mike Hildebrand from DuBois & King and Harvey’s to walk and review Tweed River Park/Open Space plans. No poles or ditching per VTrans request at this time. It is up to VTrans to get FEMA approval before the town will consider the right-of-way request. Rebecca asked about the status of planting willow stakes. The board understands this will be done and there is a 25-foot buffer from the edge of the river to leave vegetation untouched. Removal of 113 Park Place underway and Kyle from Casella’s has been keeping the town informed.
8.       LEOP Review & Approval – Board reviewed missing information and updated the plan. Additional appendices will be added to complete the packet. Peter motioned to adopt the LEOP; Matt seconded; all in favor.

New Business:
1.       4-year Maintenance Program Copier – The board would like Patty to obtain a quote on replacing the machine. Maintenance/service is now an additional fee on top of the lease payment. New machines typically include maintenance in the lease payment.
2.       Annual Certification Codes and Standards – Charlie motioned to approve the annual certification for town roads, bridges and culverts; Peter seconded; all in favor.
3.       Back up for signatories – Select Board Orders: Charlie motioned to approve Matt as the third back-up signor when both Charlie and Peter are unavailable; Peter seconded; all in favor.
4.       VLCT Vacancy Downtown Board – no action.
5.       Request to Cater Malt - Vermont Farms Catering – no applications received; no action.
6.       Town Clerk Treasurer Report
A.      Pezzetti contract services signatures – All board members needed to sign the document not just the Chairman. All signed.
B.      Chair & Table Usage/Rental Policy – Board reviewed; Matt will keep calendar for rentals.
C.Proposed Fraud Prevention Policy – PACIF insurance requests if the town has this policy annually. Patty drafted a policy based on VLCT’s recommendations. Charlie motioned to approve the Fraud Prevention Policy; Matt seconded; all in favor.
D.      Proposed Cash Receipts, Petty Cash and Returned Check Policy - PACIF insurance requests if the town has this policy annually. Patty drafted a policy based on VLCT’s recommendations. Peter motioned to approve the Cash Receipts, Petty Cash and Returned Check Policy; Charlie seconded; all in favor.
E.       Proposed Accounting, Auditing & Financial Reporting Policy - PACIF insurance requests if the town has this policy annually. Patty drafted a policy based on VLCT’s recommendations. Matt motioned to approve the Accounting, Auditing & Financial Reporting Policy; Charlie seconded; all in favor.
F.       Parking Ordinance review – Distributed to board members to discuss at the next meeting.
G.     Purchasing Policy review - Distributed to board members to discuss at the next meeting.
H.      Claims Cost Detail – Reviewed most recent PACIF claims cost detail. No action.
7.       Annual Financial Plan – Town Highways: The board reviewed the financial plan for town highways as required by the State annually. Charlie motioned to accept the plan; Peter seconded; all in favor.
 
Next Meeting Date:  May 9, 2017
 
Adjournment:  Peter motioned to adjourn the meeting at 8:01 p.m.; Charlie seconded; all in favor, meeting adjourned.
 
Approved:  May 9, 2017                               Recorded by:  Tyna Gallagher    
 
Charles Piso

Matt Corron
 
Peter Borden

​ PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 4, 2017
PRESENT: Matt Corron, Peter Borden, Charles Piso, Patty Haskins, Robert Mulzac, Betty Warner, Rebecca Steward, Dot Williamson, Jan Carbone, John Carbone, Jack Conboy, Margaret Conboy, Karen Marion, Bruce Shaw, Karen Waterworth, Tim Hunt, Chris Brun, Bill Oren
AGENDA
Agenda Modifications: New Business #5 Lister appointment
 
Minutes Approval:  Regular Meeting 3/21/17
 
Public Present:

1. Betty Warner - EC Fiber
2. Bill Oren – Importance of good communication in responding to lawsuits

 
Correspondence:

1. Central Vermont Council on Aging – March Newsletter
2. VTrans – Guidance for paving
3. VLCT – Municipal Employment Law and Human Resources Workshop
4. VLCT News – April 2017 Issue
5. VLCT Weekly Legislative Report

 
Old Business:
1.LEOP – Peter, Charlie, Patty set date to review and update
2.Village Green Paving update – Water issues and coordination with VTrans
3.Tweed River Open Space – Power poles and snowmobiles
4.Lower Michigan/Parmenter Place Snowmobile Service Trail – update
5.Discontinuance of TH #15 – plan of action
6.Independent Contractor Documentation - Pezzetti
 
New Business:
1.Lister Resignation – Colleen Stevens
2.Vermont Liquor License Renewal – Swiss Farm Market, Original General Store, Vermont Farms Catering, Clear River Tavern
3.Clerk/Treasurer Report
a.First quarter financials
b.Credit Card Use approval – HW Garage Surveillance System
4.Casella – Buyout properties demolition contract
5.Lister Appointment
 
Next Meeting Date:  April 18, 2017 – re-scheduled to April 25, 2017; schedule May meetings
Adjournment
 
Charlie motioned to open the meeting; Peter seconded; the meeting was called to order at 6:03 p.m.  Agenda modified to include:  New Business #5 Lister Appointment. Charlie motioned to keep the meetings to 90-minutes or less; a motion will be needed to extend the meeting an additional 30 minutes; limit attendees speaking time to two minutes; and follow Robert’s Rules of Order to conduct meetings. Matt seconded the motion; all in favor.
 
Minutes Approval: Peter motioned to approve the regular meeting minutes for March 21, 2017; Matt seconded; all in favor.

Public Present: 

1. Betty Warner - EC Fiber: Betty and Patty gathered more information on costs and Betty confirmed that EC Fiber can provide the phone line for the elevator. The Board would like a full written report on making the switch from FairPoint including a cost analysis and any estimates for installing the service. Charlie motioned to table the discussion until a full report is presented; Peter seconded; all in favor.  
2. Bill Oren – Importance of good communication in responding to lawsuits: Bill arrived at 7:05 pm and Charlie invited him to address his concerns to the Board. Bill stated the lack of communication between the town and his attorney regarding the lawsuit could have cost the town more money. They were not kept up-to-date. Bill advised the board to pay more attention to communication or it will cost the town.

 
Correspondence:

1. Central Vermont Council on Aging – March Newsletter, no action.
2. VTrans – Guidance for paving: Memo informing towns to be aware that some asphalt companies are using ground up asphalt shingles in their mix. This type of mix is experiencing pre-mature cracking. Patty will forward memo to George.
3. VLCT – Municipal Employment Law and Human Resources Workshop, no action.
4. VLCT News – April 2017 Issue, no action.
5. VLCT Weekly Legislative Report: Bill 42 has been passed along to the Senate Government Operations Committee. The bill allows voters to authorize selectboards to appoint town clerks and treasurers.

 
Old Business:
1.LEOP – Peter, Charlie, Patty set date to review and update: They will meet April 5th at 10 a.m. to review the Local Emergency Operations Plan.
2.Village Green Paving update – Water issues and coordination with VTrans: Charlie will make an appointment to meet with a representative from Vermont Better Roads to review the situation.
3.Tweed River Open Space – Power poles and snowmobiles: TRORC discussed the power poles and trees with Eric Furs of VTrans. The power poles need to be approved by FEMA and it is VTrans responsibility to submit an application. VTrans is not willing to replace any trees damaged in the process; Tory of TRORC estimates the project would affect 5 trees. Tory recommends sending a letter to VTrans requiring a copy of their written request seeking permission from FEMA for the power poles. Tory also recommends to not sign any contract with VTrans until these items are sorted out. Charlie checked into snowmobile traffic through the park and this activity does not require FEMA approval.
4.Lower Michigan/Parmenter Place Snowmobile Service Trail – update: Charlie spoke with VLCT and the town would need to make a resolution for the trail to use the road and bridge. The town can dis-allow the use of the road for snowmobiles. The resolution is needed for use of the highway bridge and snowmobiles must be 5 feet or more off any plowed surface. Snowmobilers continued to disregard trail closed signs and barriers thus creating a safety issue. The club is to close the metal gate on the bridge that crosses the river. Charlie encouraged the community members to form a committee to seek solutions for an alternative route and work together.
5.Discontinuance of TH #15 – plan of action: Peter motioned for Patty to start the process by drafting the warning in order to hold the hearing and vote at the May 23rd meeting; Charlie seconded; all in favor.
6.Independent Contractor Documentation – Pezzetti: Patty contacted VLCT and they told her the town has covered all the bases and can sign the paperwork. Matt motioned to sign the documents; Peter seconded; all in favor.
 
New Business:
1.Lister Resignation – Colleen Stevens: The board accepted resignation.
2.Vermont Liquor License Renewal – Swiss Farm Market, Original General Store, Vermont Farms Catering, Clear River Tavern: All four businesses submitted renewal applications for their liquor licenses. Charlie motioned to approve Swiss Farm Market license; Matt seconded; all in favor. Charlie motioned to approve Clear River Tavern license; Peter seconded; all in favor. Charlie motioned to approve Original General Store and Vermont Farms Catering; Matt seconded; Peter recused himself from the vote; motion granted.
3.Clerk/Treasurer Report
a.First quarter financials – Patty reviewed and explained the financials; all in order.
b.Credit Card Use approval – HW Garage Surveillance System – Patty requested the board to approve the usage of the credit card to purchase the system. Peter motioned to approve; Charlie seconded; all in favor.
4.Casella – Buyout properties demolition contract: Tory Levite at TRORC reviewed contract and all is in order. Matt motioned to sign the contract; Peter seconded; all in favor. The snowmobile club would like to re-use the shed located at 2335 Route 100 and it is up to the club to work out the details with Casella to move the unit.
5.Lister Appointment: Martha Beyersdorf sent the board a recommendation to appoint David Larkin to the vacant position. Matt motioned to appoint David Larkin to the Lister position; Charlie seconded; all in favor. David has been appointed to fulfill the position until Town Meeting 2018 when the position will be up for a vote.
 
Next Meeting Date:  April 25, 2017; May meetings are scheduled for the 9th and 23rd
 
Adjournment:  Peter motioned to adjourn the meeting at 7:40 p.m.; Charlie seconded; all in favor, meeting adjourned.
 
Approved:  April 25, 2017                                                                Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron

Peter Borden
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    March 21, 2017
PRESENT:             Matt Corron, Peter Borden, Charles Piso, Patty Haskins, Betty Warner, Ed Hershon, Rebecca Steward
AGENDA
Agenda Modifications: New Business #9 VT Better Roads Grant Program; New Business #10 Liquor License Renewal – Casa Bella Inn & Restaurant
 
Minutes Approval:  Regular Meeting - 2/21/17;  Special Meeting – 2/24/17
 
Public Present:                 Jay Strand for GMNF Robinson Project – will re-schedule; Marion Abrams for EC Fiber update – Betty Warner, EC Fiber Alternate, will report
 
Correspondence:
1.VLCT News March 2017
2.Rural Fire Protection Grant Program
3.Prevent Child Abuse Vermont Fundraiser
4.Fairpoint Communications and Consolidated Communications Merger Update
5.Local Leadership in Economic Development Workshop
6.Stream Alteration General Permit Public Notice
7.Letter from Glen Hayes Regarding Civil War Battlefield Preservation
8.Letter from J. Hutchins, inc.
9.Hearing for Proposed Amendments to the TRORC Regional Plan
10.Letter from Tricia Jarecki Regarding the Time of Town Meeting
11.Letter from Parmenter Place Residents Regarding the Snowmobile Trail
 
Old Business:
1.GMNF Robinson Project Update
2.ECFiber Update
3.RT 100 Paving Project Update
4.Contract with Pezzetti Property Management
5.Stephens v. Town of Pittsfield et al
6.Oren v. Town of Pittsfield
 
New Business:
1.Select Board Reorganization
2.Conflict of Interest Policy & Select Board Rules of Procedure Adoption
3.Town Officials Appointments
4.TRORC LEOP Reminder
5.Mona Colton Select Board Resignation
6.Farm to Fork Fondo
7.Proposed Uses of the FEMA Buyout Parcels from the Pittsfield Zoning Administrator
8.Thank You Notes
9.VT Better Roads Grant Program
10.Liquor License Renewal – Casa Bella Inn & Restaurant
 
Next Meeting Date:  March 28, 2017 – re-scheduled to April 4, 2017
Adjournment
 
Matt motioned to open the meeting; Charles seconded; the meeting was called to order at 6:03 p.m.  Agenda modifications:  New Business #9 VT Better Roads Grant Program; and New Business #10 Liquor License Renewal – Casa Bella Inn & Restaurant
 
Minutes Approval: Matt approved the regular meeting minutes for February 21, 2017; and the special meeting minutes for February 24, 2017.
 
Charlie moved to have Matt as the Vice Chair run tonight’s meeting; Peter seconded; all in favor. (See New Business #1 Select Board Reorganization)
 
Note: Peter Borden will abstain from any town business that is related to his place of employment which includes Riverside Farm, Amee Farm and the Original General Store.
 
Correspondence:
1.VLCT News March 2017 – no action required.
2.Rural Fire Protection Grant Program – Grants available for various fire protection resources up to $4,000 with a 25% match. There are three application deadlines spread throughout the year. Charlie will share information with fire department to determine if there are any needs.
3.Prevent Child Abuse Vermont Fundraiser – April is Child Abuse Prevention month and the fundraiser “Pinwheels for Prevention” requests schools, towns, businesses and communities plant a Pinwheel Garden. Recommend 100 pinwheels at $1 each. No action.
4.Fairpoint Communications and Consolidated Communications Merger Update – Letter stating the merger should not affect current service. No action.
5.Local Leadership in Economic Development Workshop – Sponsored by VLCT will be held March 22, 2017 at Capitol Plaza in Montpelier. No action.
6.Stream Alteration General Permit Public Notice – Comments on permit accepted until April 5, 2017.
7.Letter from Glen Hayes Regarding Civil War Battlefield Preservation – Requesting letter of support to save 17 acres of land at the battlefield. Targeted the town as a civil war soldier is buried in the Pittsfield cemetery. Matt will send a letter of support.
8.Letter from J. Hutchins, Inc. – Paving services. Information will be forwarded to George.
9.Hearing for Proposed Amendments to the TRORC Regional Plan – Hearings will be held Wed. April 12 in Bethel at 6:30 pm and Thurs. April 13 in Thetford at 6:30 pm. No action.
10.Letter from Tricia Jarecki Regarding the Time of Town Meeting – Requesting the Board consider adding an article on next Town Meeting warning for changing Town Meeting from daytime to evening hours. Board will tickle for Town Meeting planning in December 2017.
11.Letters from Parmenter Place Residents Regarding the Snowmobile Trail – Matt read Ed Hershon’s letter of February 21st. Ed appreciates the club’s efforts in closing the trail due to issues. Despite the trail closure snowmobilers continue to use it. This is affecting Ed’s ability to enjoy his property especially on a busy weekend. Ed suggests forming a committee with the club and others to work together on addressing the issues and come up with options for an alternate route. Matt reviewed letter submitted by Rebecca Steward on February 21st.  Rebecca states snowmobilers are not obeying the rules and ignoring speed limits. She provided information from FEMA guidelines for the board to review. Rebecca found trail closure signage was not adequate and she had contacted Tim Hunt and Dot Williamson to address the problem. Patty noted the on-line VAST trail information did indicate the trail was closed. Peter would like some time to review and digest the information, then hold a discussion.

Old Business:
1.GMNF Robinson Project Update – tabled to a future meeting.
2.ECFiber Update – Matt read Marion Abrams update on EC Fiber installation. Betty Warner present to discuss options for moving the town services from FairPoint to EC Fiber. EC Fiber provides a special municipal rate for high-speed optical service. The Board approved Betty to work with Patty to gather all the details on making this change. Betty recommends making a PR event about the town signing a contract with EC Fiber if the town decides to change.
3.RT 100 Paving Project Update – Paving from Route 4 in Killington to Route 107 in Stockbridge is scheduled for the summer of 2019. The north end of the Green needs to be re-paved and the issue of water flowing across Route 100 from Upper Michigan to the north end of the Green needs to be addressed. Peter will contact VTrans to arrange a meeting to discuss.
4.Contract with Pezzetti Property Management – Peter moved to have Patty contact VLCT for more guidance on this issue; Matt seconded; all in favor.
5.Stephens v. Town of Pittsfield et al – VLCT attorney updated the town that the suit has been dismissed as the plaintiff missed the appeal deadline.
6.Oren v. Town of Pittsfield (Executive Session) - Discussing litigation strategy in public places the Town at a substantial disadvantage. Matt Corron made a motion to enter Executive Session to discuss this legal matter. Motion seconded by Charlie Piso, motion carried. The Board entered Executive Session at 7:11 p.m. Matt Corron motioned to exit Executive Session. Motion seconded by Peter Borden, motion carried. The Board exited Executive Session at 7:25 p.m. Peter Borden motioned to have Patty contact Marylou Scofield, town attorney, to draw up a letter to Mr. Oren’s attorney to settle the suit for a final payment of $1,991.87; and authorize the order for payment. Matt Corron seconded; all in favor.
 
New Business:
1.Select Board Reorganization - Peter moved to have Charlie serve as Chair of the board for consistency as he has the longest term; Matt seconded; all in favor. Matt moved to serve as the Vice Chair of the board; Charlie seconded; all in favor. Matt nominated himself to handle Buildings; Peter seconded; all in favor. Charlie moved to authorize Peter to sign payment orders on behalf of the Select Board; Matt seconded; all in favor. Matt moved to authorize Charlie to sign payment orders on behalf of the Select Board in Peter’s absence; Peter seconded; all in favor.
2.Conflict of Interest Policy & Select Board Rules of Procedure Adoption – Matt moved to sign both documents; Peter seconded; all in favor; documents signed by all three Select Board members.
3.Town Officials Appointments: List reviewed – Matt nominated Herb Kuendig to fill the position of TRORC Representative; Peter seconded; all in favor. Peter nominated himself to fill the Emergency Management Coordinator position; Matt seconded; all in favor. Peter nominated Charlie Piso to fill the Local Emergency Planning Commission position; Matt seconded; all in favor. Peter moved to discontinue the Service Officer position when it expires in April as it is no longer required by the state; Charlie seconded; all in favor. Peter moved to re-new the remaining positions as listed; Charlie seconded; all in favor. Secretary requested $25 additional pay for preparing all the appointment letters. Matt moved to approve additional pay; Charlie seconded; all in favor.
4.TRORC LEOP Reminder – Making towns aware this will be coming up soon. Charlie is the representative for the town. Charlie, Peter and Patty will review once plan is received.
5.Mona Colton Select Board Resignation – Matt read Mona’s resignation letter from the Select Board to take effect immediately on March 6, 2017.
6.Farm to Fork Fondo proposes to host their event at Riverside Farm on July 16, 2017. Matt moved to accept their proposal; Charlie seconded; Peter abstained; so moved.
7.Proposed Uses of the FEMA Buyout Parcels from the Pittsfield Zoning Administrator – Tabled for future meeting.
8.Thank You Notes – Board secretary will send Thank You letters to Jim Finger of Regional Ambulance Service, Inc. and Nick Tarr of White River Valley Ambulance, Inc. for attending Town Meeting to field questions about their services.
9.VT Better Roads Grant Program – George submitted grant application for Road Erosion Inventory project. Total cost is $6,211 with $5,522 in grant funding. The Town match is $1,380 split out as $689 in cash and $691 in labor. Matt moved to sign the application; Peter seconded; all in favor.
10.Liquor License Renewal – Casa Bella Inn & Restaurant submitted renewals for a 1st Class Restaurant and Bar license and Outside Consumption license. Matt moved to renew licenses; Charlie seconded; all in favor.
 
Next Meeting Date:  April 4, 2017
 
Adjournment:  Peter motioned to adjourn the meeting at 7:58 p.m.; Charlie seconded; all in favor, meeting adjourned.
 
 
Approved:  April 4, 2017                                 Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Matt Corron
 
Peter Borden