​1/19/16     BOARD OF AUDITORS MINUTES
Present:  Martha Beyersdorf, Erica Hurd and Patty Haskins.  
Meeting Called to order @ 10:30 AM.
Approved Minutes of January 18, 2016 meeting with motion by Martha and 2nd by Erica.  Gave to Patty. 
Agenda Modifications – Short meeting to approve minutes from yesterday. Then started Auditing Financials, adjusting layouts and added photos.  Also, made changes discussed yesterday.
         Next meeting – January 25th at 10:30 AM. 
Adjourn – 10:40 PM
Recorded by Erica Hurd 
Approved by:
Martha L. Beyersdorf   Date Jan 25,2016
EJ Hurd   Date 1/25/16

1/18/16     BOARD OF AUDITORS MINUTES
Present:  Martha Beyersdorf, Erica Hurd and Patty Haskins. 
Meeting Called to order @ 9:22 AM.
Approved Minutes of January 12, 2016 meeting with motion by Martha and 2nd by Erica.  Gave to Patty.
Agenda Modifications - none
    Town Report
a. Review/Edit
     -Audited the financials, edited reports and logos.
     -Modified the Emergency Numbers page adding Important Numbers title and new sub titles Dog Warden and Dog Bites. Erica will contact Doug Manulli and Tim Hunt to ensure we are using correct phone numbers to contact them.
     - Erica added the report for Rutland County Women’s Network & Shelter Report  
Next meeting – January 19th at 10:30 AM.
Adjourn – 12:45 PM
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf   Date Jan. 19, 2016
EJ Hurd   Date 1/19/16

1/12/16     BOARD OF AUDITORS MINUTES
Present:  Martha Beyersdorf, Erica Hurd and Patty Haskins. 
Meeting Called to order @ 11:08 AM.
Approved Minutes of January 4, 2016 meeting with motion by Martha and 2nd by Erica.  Gave to Patty.
Agenda Modifications
    - Meeting scheduled 1/11/16 was cancelled due to illness. Jessica Fuster sent email regrettably stepping down as Auditor as of December 30, 2015. We will seek replacement. Sarah Gallagher had a great idea. She suggested having the Town Moderator read off the names of the individuals who passed away in 2015 and ask for a moment of silence at the town meeting.
Town Report
a. Review/Edit
    - Financials for the Fire Dept. and Trustee of Public funds have come in to be gone over next meeting.
    - In reviewing the table of contents, we changed Other Reports to only include Vital Statistics and Town Property. And added a Town Reports heading for remaining Municipal reports previously listed as Other Reports. Erica suggested alphabetizing Town Officer Reports and Town Reports since Community Service Reports is always listed that way. Erica also suggested alphabetizing Town Compendium and Regular Meetings. This would in turn create a better flow for self-guided reading.
    - Martha has experimented with logos, using them as headings and watermarks. We talked about corner justified placement as another option, Martha will continue to tweak these options for review next meeting.
    -Erica will take picture of the Pittsfield Historical Society sign to use as the logo for their report.
c. Other Concerns – Patty will have Misc funds, and Highway funds ready to audit next in time for next Mondays meeting. She was still awaiting Roger Clark Memorial Library’s financial report as the only one not received. Erica will contact Eunice McDonald Rice.
Next meeting – January 18th at 9:00 AM.
Adjourn – 12:00 PM
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf   Date Jan. 18, 2016
EJ Hurd   Date 1/18/16

​1/4/15     BOARD OF AUDITORS MINUTES
Present:  Martha Beyersdorf and Erica Hurd.  
Meeting Called to order @ 10:35 AM.
Approved Minutes of December 28, 2015 Meeting with motion by Martha and 2nd by Erica.  Gave to Patty. Highlighted one correction on signed sheet to be made on digital copy.
Agenda Modifications – None
Dropbox Questions/Concerns – None
Town Report
a. Cover Status – Erica sent an email to Traci requesting cover for next meeting.
b. Review/Edit 
    - Photos –  Erica added logos to the Roger Clark Memorial Library and Pittsfield’s Picnic reports.  We have decided to incorporate logos into the reports which improves the appearance and also ties into the community theme. Erica will create a logo page to insert logos and contact any organizations for logos if not on websites. We will use the few pictures we have and possibly take some to fill in vacant spaces, if need be. 
    - Layout – Reviewed current report order, table of contents and inserted new reports.
c. Other Concerns - None
Next meeting – January 11th at 10:30 AM. 
Adjourn – 12:30 PM
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf   Date: Jan. 12, 2016
EJ Hurd   Date: Jan 12, 2016

12/28/15 Board of Auditors Minutes
Present: Martha Beyersdorf and Erica Hurd
Meeting called to order at 11:00 a.m.

Approved Minutes of December 21, 2015 Meeting with motion by Martha and 2nd by Erica. Gave to Patty.
Agenda Modifications - Pat Fuster sent updated Historical financials report
Dropbox Questions/Concerns - None
Town Report
a. Review/Edit
-Reports - Received and edited RFPTF report. They will send financials after the first of the year. Reviewed all other reports for contact information.
-Photos - nothing new submitted.
-Dedication - Reviewed.
-Layout - We cross-checked the table of contents with reports to find out of order or mission reports. Will insert new information and make deletions using last year's table of contents.
b. Other Concerns - Erica will contact Traci Templeton about cover, the Red Cross for report, and insert Pittsfield's Picnic report into Dropbox.
Recorded by Erica Hurd.
Approved by:
Martha L. Beyersdorf             Date: January 4, 2016
EJ Hurd                                      Date: January 4, 2016