Board of Auditors
Pittsfield Town Office
December 6, 2016 10:00 AM
MINUTES
Present: Martha Beyersdorf, Erica Hurd, Sue Wuerthele
Call to Order: 10:00 AM
Approved Minutes from 11/22/16 Meeting
Agenda Modifications:
Budget: We reviewed the write up that Sue had done to justify the proposed Auditors’ salary increase and the number of booklets printed last year. After discussion, we decided to modify the budget Martha had developed for the salaries to reflect the $2500.00 as discussed at our last meeting. For the Town Report Printing budget line, we will add $250.00 for postage and retain the $1700.00 for the actual printing. We also agreed that Sue will contact Spaulding Press to initiate a contract for the same printing cost for two years with a guarantee of no more than a 5% increase the third year.
Town Report Work Session:
Photos: Martha will contact Pat Fuster to invite her to the next meeting to assist us in looking for old pictures in the Town Hall. Erica will contact Deb Picarello to see what old pictures she may have.
Reports: We discussed and finalized the process of copying, renaming and editing reports we receive that will be incorporated into the Town Report. A step-by-step process document will be created.
Questions: Martha will contact Park House and the VT Association of Conservation Districts - Rural Fire Protection Program to ask for Word documents rather than the pdfs that have been sent. She will also contact Capstone regarding the timing of their report. If pdfs come in the future, Martha will contact the organization to request a Word doc.
Next Meetings:
Monday, December 12 at 10:00 am Town Report work session
Monday, December 19 at 7:00 pm Audit of Town Financials
Wednesday, December 21 at 7:00 pm Town Report work session
Monday, January 9 at 7:00 pm Town Report work session
Tuesday, January 17 at 7:00 Audit of Town Financials
Monday, January 23 at 7:00 pm Town Report work session
Monday, January 30 at 7:00 Town Report work session
Adjourn: 12:20 AM
Recorded by Sue Wuerthele
Approved by:
E. J. Hurd, Martha L. Beyersdorf Date: December 19, 2016
Pittsfield Town Office
December 6, 2016 10:00 AM
MINUTES
Present: Martha Beyersdorf, Erica Hurd, Sue Wuerthele
Call to Order: 10:00 AM
Approved Minutes from 11/22/16 Meeting
Agenda Modifications:
Budget: We reviewed the write up that Sue had done to justify the proposed Auditors’ salary increase and the number of booklets printed last year. After discussion, we decided to modify the budget Martha had developed for the salaries to reflect the $2500.00 as discussed at our last meeting. For the Town Report Printing budget line, we will add $250.00 for postage and retain the $1700.00 for the actual printing. We also agreed that Sue will contact Spaulding Press to initiate a contract for the same printing cost for two years with a guarantee of no more than a 5% increase the third year.
Town Report Work Session:
Photos: Martha will contact Pat Fuster to invite her to the next meeting to assist us in looking for old pictures in the Town Hall. Erica will contact Deb Picarello to see what old pictures she may have.
Reports: We discussed and finalized the process of copying, renaming and editing reports we receive that will be incorporated into the Town Report. A step-by-step process document will be created.
Questions: Martha will contact Park House and the VT Association of Conservation Districts - Rural Fire Protection Program to ask for Word documents rather than the pdfs that have been sent. She will also contact Capstone regarding the timing of their report. If pdfs come in the future, Martha will contact the organization to request a Word doc.
Next Meetings:
Monday, December 12 at 10:00 am Town Report work session
Monday, December 19 at 7:00 pm Audit of Town Financials
Wednesday, December 21 at 7:00 pm Town Report work session
Monday, January 9 at 7:00 pm Town Report work session
Tuesday, January 17 at 7:00 Audit of Town Financials
Monday, January 23 at 7:00 pm Town Report work session
Monday, January 30 at 7:00 Town Report work session
Adjourn: 12:20 AM
Recorded by Sue Wuerthele
Approved by:
E. J. Hurd, Martha L. Beyersdorf Date: December 19, 2016
RSS Feed