​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: March 19, 2019
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Betty Warner, Del’Rae Merrill, Cynthia Bryant, Greg Martin, Caleb Hawley, Ray Colton and Christie, Martha Beyersdorf
AGENDA
Agenda Modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering.

​Minutes Approval: Regular Meeting Minutes February 19, 2019

Public Present: Craig from ABLE Waste – did not show

Correspondence:
1. VLCT Community and Economic Development Forum
2. Library-Leftover Funds
3. VLCT Training and Resource guide
4. VLCT Spring Select Board Institute
5. Guide to Vermont Labor Relations Statues
6. Tax Warrant-County of Rutland
7. EMS World
8. FairPoint listing of Hazmat Chemical Inventory
9. VLCT Health Officer Training Notice
10. Peg-TV
11. Property Tax Workshop
12. Eric House, VTrans re: Speed Limit Monitor
13. Green Mountain Water Association
14. Kaylyn Stevens letter

Old Business:
1. Annual Financial Plan – Town Highways
2. Town Hall Petition-Discussion and Vote
3. Upper Michigan Road

New Business:
1. Able Waste-Fast Track discussion
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office
4. Liquor License; Clear River Tavern
5. Colton Enterprises-Permit
6. Resignation of Zoning Administrator, Sarah Gray
7. Town Appointments
8. Clerk/Treasurer Report
 a. Financials
b. HRA Funding update
c. Signing of Town Warning

Pittsfield Select Board Regular Meeting Minutes Page 2
March 19, 2019

9. Town Departments
10. Special Meeting
11. Town Hall Citizens Committee
12. Vermont Farms Catering

Next Meeting Date: April 2, 2019
Adjournment

Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:03 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering. Charlie motioned to approve the minutes of the Regular Meeting held February 19, 2019; Matt seconded; minutes approved.

Correspondence
1. VLCT Community and Economic Development Forum – Wed. March 27, 2019, no action.
2. Library-Leftover Funds: Betty is requesting any unused funds in the Library budget to rollover into their account. This request        will need to be warned for the next Town Meeting.
3. VLCT Training and Resource Guide – Listing of various workshops and trainings, no action.
4. VLCT Spring Select Board Institute – Sat. March 30, 2019 inn Rutland, no action.
5. Guide to Vermont Labor Relations Statues – No need to purchase.
6. Tax Warrant-County of Rutland – Invoice, Trish will process.
7. EMS World – Magazine, forward to Fire and Rescue Dept.
8. FairPoint listing of Hazmat Chemical Inventory – forward to Fire and Rescue Dept.
9. VLCT Health Officer Training Notice – forward to Rebecca Steward.
10. Peg-TV – looking for townspeople to do Town Talks; Charlie will contact them.
11. Property Tax Workshop – Apr. 30 and May 7; information to the Listers.
12. Eric House, VTrans re: Speed Monitor – granting an extension to conduct before June 29, 2019.
13. Green Mountain Water Association – Daniel Hecht looking for towns to post their information on websites and social media,        no action.
14. Kaylyn Stevens letter – stating she is bringing suit against the town for actions taken by Rutland County Sheriffs on March 14,       2017. Trish will file.

Old Business:
1. Annual Financial Plan – Town Highways: Charlie made a motion to approve the annual Town Highway Plan; Matt seconded;            motion carried.
2. Town Hall Petition-Discussion and Vote – Charlie motioned to move the Town Meeting to 6:00 p.m.; Ann seconded; motion            carried.
3. Upper Michigan Road – Report from Kristin (Cricket) McCusker of T.R. Fellows Engineering regarding Upper Michigan Road at          the intersection of VT Route 100. The report provides long-term solutions for the issues. Board members will review the report          in detail and discuss at the next meeting.

New Business:
1. Able Waste-Fast Track discussion – Craig did not show.
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office –
a. Select Board reorganization – Charlie motioned keep organization as is: Charlie as Chair, Matt as Vice-Chair, Ann authorized to sign orders, with both Charlie and Matt authorized to sign orders in her absence; Mattt seconded; motion carried.
b. Conflict of Interest - Charlie motioned to adopt the Conflict of Interest Policy; Matt seconded; motion carried.
c. Adopt Select Board Rules of Procedure - Charlie motioned to adopt the Select Board Rules of Procedure; Matt seconded; motion carried
d. Confidentiality of Office – draft to be reviewed by board members for future discussion.
4. Liquor License; Clear River Tavern – Matt motioned to approve the renewal of the First Class Liquor License and Outside Consumption License for Clear River Tavern; Charlie seconded; motion carried. 5. Colton Enterprises-Permit: Requesting a permit under the Pittsfield Flood Hazard Area Regulations to make renovations to an existing, non-residential building, located at 1697 Route 100. The renovation is adding insulation to the structure. VLCT advised the Board to appoint an Interim Zoning Administrator via a Special Meeting. The Board will set up a special meeting and follow up with Ray and Christi.
6. Resignation of Zoning Administrator, Sarah Gray – The Board accepted Sarah’s resignation as the Zoning Administrator effective March 13, 2019.
7. Town Appointments – List reviewed and updated. Letters will be sent with new terms. Charlie motioned to approve Secretary’s request for additional pay to prepare and mail appointment letters; Matt seconded; motion carried.
8. Clerk/Treasurer Report
a. Financials – February 2019 reviewed
b. HRA Funding update - tabled
c. Signing of Town Warning - Board signed for official town office filing
9. Town Departments – Library and Fire & Rescue personnel present to discuss the next steps from approved Article 7 stating “the town’s constituent departments follow established uniform best practices for municipal accounting and budgeting as directed by the 2018 audit…”. Departments will need to meet with Trish to work out a system for payments and reimbursements. Details will need to be worked out and the goal is to have a process in place by the end of second quarter. Trish will verify with Jeff Bradley the details for department audits. Fire & Rescue would like Articles 11 and 13 combined into a general equipment reserve fund rather than specific equipment as listed in the 2019 town warning. This can be warned for the 2020 Town Meeting.
10. Special Meeting – Charlie motioned to hold a Special Select Board Meeting on March 20, 2019 at 6:15 pm; Matt seconded; motion carried. Trish will post the meeting immediately.
11. Town Hall Citizens Committee – Charlie motioned to accept the list of townspeople that signed up for the committee and to appoint Ann Kuendig as the interim committee chair; Matt seconded; motion carried. Ann will draft a letter to set-up the first meeting. Charlie motioned to authorize the committee to spend up to $500 for a facilitator if needed; Matt seconded; motion carried.
12. Vermont Farms Catering - Request to Cater Malt & Vinous Beverages & Spirituous Liquors, April 12 – 14, 2019 at Riverside Farm.
Matt recused himself. Charlie motioned to approve the request; Ann seconded; motion carried.
​
Next Meeting Dates: April 2, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:37 p.m.; Ann seconded; meeting adjourned.
Approved Date:   April 2, 2019                        Recorded by: Tyna Gallagher
s/Matt Corron
s/Ann Kuendig
s/Charles Piso

Pittsfield Select Board Special Meeting Minutes
 
DATE:  March 20, 2019
Present:  Charlie Piso, Ann Kuendig, Tricia Fryer

Agenda: Appointment of Interim Zoning Administrator

Agenda Modifications: 
None
Minutes Approval:  
None

Public Present:   
None
 
Correspondence:
None

Old Business: 
Appointment of interim Zoning Administrator  

New Business:
None

Meeting Opened:
Charlie motioned to open the meeting at 6:15 pm, Ann seconded; meeting opened. 

Correspondence:
None

Old Business:
The Board discussed appointing an interim Zoning Administrator as they received the resignation from the current administrator, Sarah Gray.  Charles made a motion to appoint Matt Corron as interim Zoning Administrator, seconded by Ann.  Matt Corron appointed interim Zoning Administrator.

New Business:
None


Next Meeting Date:  Regular Select Board meeting April 2, 2019

Adjournment: Charles motioned to adjourn the meeting at 6:19, seconded by Ann. Meeting adjourned.  

                                                                                                                                                                          Recorded by: Tricia Fryer


Approved Date: 4/02/2019

s/Charlie Piso

s/Ann Kuendig

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    February 19, 2019
PRESENT:             Matt Corron, Ann Kuendig, Trish Fryer, Charles Piso by telephone
 
AGENDA
Agenda Modifications: Correspondence #4 VLCT Spring Select Board Institute; #5 VLCT First Responders Workers’ Compensation; Old Business #4 Church Concerns for Town Meeting; New Business #5 Vermont Alerts; #6 Statewide Exercise 2019
 
Minutes Approval: Regular Meeting Minutes February 5, 2019
 
Public Present:                 None
 
Correspondence:

1. Rural Fire Program Survey (to Dave)
2. Vermont Student Assistance Corporation (to library)
3. Survey for National Rural Training Needs Assessment
4. VLCT Spring Select Board Institute
5. VLCT First Responders Workers’ Compensation

Old Business:

1. Town Hall Letter regarding Town Meeting
2. Act 250 Follow-up
3. Town Meeting Petition Follow-up
4. Church Concerns for Town Meeting

New Business:

1. Liquor License Applications; Casa Bella & Vermont Farms Catering
2. Appointment to WRVA Board-Martha Beyersdorf
3. Authorization for Scott Kaufman - Town Meeting
4. Clerk/Treasurer Report
5. Vermont Alerts
6. Statewide Exercise 2019

 
Next Meeting Date:       March 12, 2019
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #4 VLCT Spring Select Board Institute; #5 VLCT First Responders Workers’ Compensation; Old Business #4 Church Concerns for Town Meeting; New Business #5 Vermont Alerts; #6 Statewide Exercise 2019.  Matt motioned to approve the minutes of the Regular Meeting held February 5, 2019; Ann seconded; minutes approved.
 
Correspondence

1. Rural Fire Program Survey (to Dave) - Trish will forward the survey to the fire chief.
2. Vermont Student Assistance Corporation (to library) – Workshops, resources, etc. Trish will forward to the library. 
3. Survey for National Rural Training Needs Assessment – This topic is related to New Business #6 Statewide Exercise 2019 that involves the State activating various pieces of emergency response to help assess infrastructure and preparedness. Charlie met with Eric Forean and Rich Cogliano from the State. They are reaching out to the town because of Pittsfield’s experience with Tropical Storm Irene. They would like the town to activate the Fire House shelter for the exercise. They will be hosting free trainings in Rutland tentatively scheduled for June. Charlie and Herb will continue to work with the state on this initiative.
4. VLCT Spring Select Board Institute – The workshop will be held in Rutland March 30th. Registration deadline is March 22nd. Attendees will be determined at the next board meeting.
5. VLCT First Responders Workers’ Compensation – Notice informing First Responders about their Workers’ Compensation rights. Trish will forward to Coral Hawley.

 
Old Business:

1. Town Hall Letter regarding Town Meeting – Final edits done including information on parking and the presence of Rutland County Sheriffs to assist with crossing Route 100 from the Green to the church. Matt motioned to approve the letter and mail to registered voters; Charlie seconded; Ann dissented; motion carried. Trish will make copies of the letter and process the mailing.
2. Act 250 Follow-up – Charlie received a letter from the Progressive Party wanting towns to endorse Act 250 policies. Charlie will forward letter to other board members. The topic may come up at Town Meeting and Ann will review the Select Board Handbook on procedure for handling business like this at Town Meeting.
3. Town Meeting Petition Follow-up – The Board will bring up the topic during other business discussions at the end of the meeting.
4. Church Concerns for Town Meeting – No parking at Casa Bella. Waiting for pricing on rugs from People’s Linens. Trish has a certificate of insurance for town meeting at the church. Ideas for a potluck meal were discussed and the topic requires more research. Trish will price out paper goods. The board will reconvene next week to come to a decision.

 
New Business:

1. Liquor License Applications; Casa Bella & Vermont Farms Catering – Matt motioned to approve liquor license renewals for Casa Bella and Vermont Farms Catering; Ann seconded; motion carried.
2. Appointment to WRVA Board-Martha Beyersdorf – Matt motioned to appoint Martha Beyersdorf as the town representative for the WRVA Board; Charlie seconded; motion carried.
3. Authorization for Scott Kaufman - Town Meeting: Matt motioned to approve Scott Kaufman to clean the church after Town Meeting as long as it fits the schedule at the church; Charlie seconded; motion carried.
4. Clerk/Treasurer Report – Trish reviewed the monthly financials; all in order.
5. Vermont Alerts – Contacted the town about joining the service because of the November snowstorm issues. There’s no fee. The system alerts citizens electronically and individuals can opt out. The town designates who can issue messages on behalf of the town. Ann motioned to join VT Alerts; Charlie seconded; motion carried.
6. Statewide Exercise 2019 – See Correspondence #3

  
Next Meeting Dates:  March 12, 2019 Regular Meeting
 
Adjournment:  Matt motioned to adjourn the meeting at 7:20 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date:   March 19, 2019                                                                                             Recorded by:   Tyna Gallagher
 
 Matt Corron
 
 Ann Kuendig
 
 Charles Piso

​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    February 5, 2019
PRESENT:             Matt Corron, Ann Kuendig, Trish Fryer, Carl Oertel, Dot Williamson, Chuck Colton,
                               Doug Johnstone, Bruce Shaw, Pam Brocklehurst
 
AGENDA
Agenda Modifications: Correspondence #8 Green Mountain Conservation Camp Program for Kids;
#9 Prevent Child Abuse; Old Business #5 Municipal Roads General Permit; #6 Town Meeting location letter; New Business #5 Martha Beyersdorf’s Auditor Resignation; #6 Liquor License-Swiss Farm Market; #7 Municipal Housing Survey; #8 Control Technologies Service Contract; #9 Certificate of no appeal or suit pending
 
Minutes Approval: Regular Meeting Minutes January 22, 2019
 
Public Present:                 Rev. Bruce Shaw, Dot Williamson
 
Correspondence:

1. VLCT News letter
2. ARC news
3. ProPac  mass casualty care
4. Aimee Farm conversion to Hemp Extraction Facility
5. FY21 Transportation Capitol Projects Prioritization
6. Gas Tax Memo from Chair of Waterbury’s Select Board
7. Local Government Day in the Legislature workshop notice
8. Green Mountain Conservation Camp Program for Kids
9. Prevent Child Abuse

Old Business:

1. Fire truck Financing
2. Sand Shed Grant update; Letter to Scott Gurley & signed contract
3. Act 250
4. Historical Society Letter
5. Municipal Roads General Permit
6. Town Meeting location letter

New Business:

1. Follow up - Use of Church for Town Meeting Day
2. Petition for Town Meeting change
3. Mona Colton WRVA Resignation
4. Clerk/Treasurer Report- New Assistant, 2019 Wage Guidelines
5. Martha Beyersdorf’s Auditor Resignation
6. Liquor License-Swiss Farm Market
7. Municipal Housing Survey
8. Control Technologies Service Contract
9. Certificate of no appeal or suit pending

 
Next Meeting Date:       February 19, 2019
 
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #8 Green Mountain Conservation Camp Program for Kids;
#9 Prevent Child Abuse; Old Business #5 Municipal Roads General Permit; #6 Town Meeting location letter; New Business #5 Martha Beyersdorf’s Auditor Resignation; #6 Liquor License-Swiss Farm Market; #7 Municipal Housing Survey; #8 Control Technologies Service Contract; #9 Certificate of no appeal or suit pending. Matt motioned to approve the minutes of the Regular Meeting held January 22, 2019; Ann seconded; minutes approved.
 
Correspondence

1. VLCT News letter – January 2019 issue received
2. ARC News – Mapping and GIS technology, Winter Publication received
3. ProPac  Mass Casualty Care – tabled
4. Amee Farm conversion to Hemp Extraction Facility – Project review sheet from Dept. of Environmental Conservation and Natural Resources Board to convert to a Hemp Extraction Facility. To be filed in town office.
5. FY21 Transportation Capitol Projects Prioritization – Current rankings of projects and estimated dates. Paving from Killington to Stockbridge Route 107 moved from #4 to #3 with a date of 2021. Bridge #126 in Pittsfield is ranked #4 from #9.
6. Gas Tax Memo from Chair of Waterbury’s Select Board – Memo is encouraging town officials throughout Vermont to provide letters of support to State Government Day on February 14 asking for highway infrastructure funding.
7. Local Government Day in the Legislature Workshop Notice – Schedule for February 14 in Montpelier. No town officials are attending at this time.
8. Green Mountain Conservation Camp Program for Kids – Trish will forward the information to the Library.
9. Prevent Child Abuse – Pinwheel fundraiser April 12 where participants purchase pinwheels for a $1 each and display them in support of the organization. No action taken.

Old Business:

1. Fire truck Financing – Trish had town attorney Marylou Scofield review the new Mascoma loan document. All is in order for the loan document to move forward.
2. Sand Shed Grant update; Letter to Scott Gurley & signed contract - The final executed document is complete.
3. Act 250 – tabled
4. Historical Society Letter – Susie Martin sent the Board a letter on behalf of the Society requesting approval to paint the vault space. Other members of the Society were present. They have been in contact with Todd Transportation about moving materials; concerns over why they need to move; what is time frame for them to move; ability to secure area where glass cases and displays are to be housed. The Board reviewed issues with the Town Hall and Trish will have a couple of copies of the engineer’s reports available for members to review starting tomorrow. The Board does not have a time frame for the move and securing the display can be addressed.
5. Municipal Roads General Permit – Report needs to be signed by the board chair. Trish will have Charlie sign when he is back in town.
6. Town Meeting location letter – Reviewed draft and noted changes. A revised letter will be forwarded to the Board tomorrow so Trish will have time to reproduce and mail.

 
New Business:

1. Follow up - Use of Church for Town Meeting Day – Rev. Bruce Shaw was present and they are willing to hold Town Meeting in their facility. They would like carpets rented to protect the wood floors and the board agreed. Trish will contact town insurance carrier about liability. Set-up for the meeting and ideas for a luncheon were discussed. The Board will set-up a time to walk through the church.
2. Petition for Town Meeting Change – The petition was received after the deadline for the Town Meeting Warning. Trish verified the required number of registered voters was met. Petitioning to change the time to evening hours. The topic can be brought up for discussion at the end of the regularly warned items at Town Meeting.
3. Mona Colton WRVA Resignation – Mona submitted her resignation as the WRVA representative January 30, 2019.
4. Clerk/Treasurer Report- New Assistant, 2019 Wage Guidelines: No financials at this meeting. Trish appointed Martha Beyersdorf as the new Assistant Town Clerk with training to occur over the next few weeks. Trish updated the 2019 Wage Guidelines to reflect the new minimum wage of $10.78.
5. Martha Beyersdorf’s Auditor Resignation – Martha submitted her resignation from her auditor position effective February 5, 2019. As the new Assistant Town Clerk she can no longer hold the auditor position. There are two vacant auditor positions.
6. Liquor License-Swiss Farm Market – Matt motioned to approve the renewal of the Swiss Farm Market liquor license; Ann seconded; motion carried.
7. Municipal Housing Survey – Trish will look over the document to determine if it is anything the town needs to complete.
8. Control Technologies Service Contract – Currently the town is on a year to year contract. A three contract will freeze the price of the contract at the current rate. Both contracts have a 30-day written cancellation notice with no penalty. Matt motioned to approve the 3 year contract; Ann seconded; motion carried.
9. Certificate of no appeal or suit pending – Matt motioned to sign the certificate for the Grand List; Ann seconded; motion carried.

Next Meeting Dates:  February 19, 2019 Regular Meeting
 
Adjournment:  Matt motioned to adjourn the meeting at 7:37 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date:                                                                                                Recorded by:   Tyna Gallagher
  
Matt Corron
  
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    January 22, 2019
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Susie Martin, Carl Oertel,
                              George Deblon
 
AGENDA
Agenda Modifications: Old Business 3 & 4; and New Business 2, 3 & 4
 
Minutes Approval: Regular Meeting Minutes January 8, 2019; Special Meeting January 16, 2019
 
Public Present:  Susie Martin, Carl Oertel, George Deblon
 
Correspondence:
1.       Trustees of Public Funds Reports
2.       Dept. of Motor Vehicles-Automated Vehicle Inspection Program
3.       VLCT-Weekly Legislative Report
4.       PACIF Grants
 
Old Business:
1.Highway Mileage
2.Sand Shed Project Management Services Contract
3.Upper Michigan Road
4.Fire Truck Financing
 
New Business:
1.       Historical Society
2.       Appointment of Library Trustee – Amanda Barrett
3.       Town Clerk/Treasurer Report
a.       Financials
b.      Budget
c.       Town Report
4.       Board letter for Town Report
 
Next Meeting Dates:      February 5, 2019
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:04 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Old Business #3 – Upper Michigan Road; #4 – Fire Truck Financing; New Business #2 – Appointment of Library Trustee – Amanda Barrett; New Business #3 – Town Clerk/Treasurer report including financials, budget and town report; and New Business #4 – Board letter for Town Report. Charlie motioned to approve the minutes of the Regular Meeting held January 8, 2019; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held January 16, 2019; Matt seconded; minutes approved.
 
Correspondence
1.Trustees of Public Funds Reports – Informational for the board; reports submitted for the Town Report.
2.Dept. of Motor Vehicles-Automated Vehicle Inspection Program – Informational notice on emissions inspections and safety inspections. Vehicles must pass these inspections in order to get a valid inspection sticker. No action needed.
3.VLCT-Weekly Legislative Report - Received, no action needed.
4.PACIF Grants – Information on available grants. Trish will distribute to various town departments to review including PVF&R, George, Select Board and Herb Kuendig.

Old Business:
1.Highway Mileage – George reviewed the annual mileage certificate and returned to the board for signatures. The board signed the certificate to be submitted to the state.
2.Sand Shed Project Management Services Contract – Two Rivers Ottauquechee Regional Commission (TRORC) has provided a Scope of Work for Municipal Project Manager after the meeting on January 11 to discuss the Sand Shed project. The fee will be between $21,771 – 26, 076 depending required tasks. Scott Gurley from VTrans was present at the meeting and anticipates the earliest bid to go out next winter for construction in summer 2020. George will follow up with Rita Seto of TRORC for clarification on the timeline chart. Charlie motioned to use TRORC as the project manager for the sand shed project; Matt seconded; motion carried.
3.Upper Michigan Road – Kristin “Kricket” McCusker from T.R.Fellows Engineering will provide recommendations for mitigating the road issues in the spring.
4.Fire Truck Financing – Mascoma presented several options on repayment of the loan. Charlie motion to begin repayments in October and there will be 5 annual payments based on the adjusted amount; Matt seconded; motion carried. Trish will contact Mascoma to generate updated paperwork for the loan.

New Business:
1.       Historical Society – The board reviewed the Town Hall situation with Susie and Carl. The historical society will hold a meeting to discuss packing up materials to be moved to old vault in the Town Office. There are several heavy items and they will likely hire a moving company for assistance. The board would like the Society to set up displays in the lower level meeting room.
2.       Appointment of Library Trustee – Amanda Barrett: Charlie motioned to appoint Amanda Barrett as Library Trustee to finish out Martha Beyersdorf term that expires March 2021; Ann seconded; motion carried.
3.       Town Clerk/Treasurer Report
a.       Financials – all in order. The board approved updating QuickBooks software.
b.      Budget – Finished plugging in missing figures including insurance for the new fire truck. Trish will check into “gap” insurance for the new fire truck. Reviewed the Anticipated Tax Rate chart with warned items. Still missing the School Fund figure and Trish will send the board an updated chart as soon as she receives the number.
c.       Town Report
4.       Board letter for Town Report – Finalized the board’s letter for the town report. A letter will be mailed to voters with the Town Meeting location and information about the Town Hall situation. Secretary will draft a letter for the board.
 
Next Meeting Dates:  February 5, 2019 Regular Meeting

​Adjournment:  Charlie motioned to adjourn the meeting at 8:23 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:  February 5, 2019                                                                             Recorded by:   Tyna Gallagher
 
Charlie Piso
 
Matt Corron
 
Ann Kuendig

​Pittsfield Select Board Special Meeting Minutes
 
DATE:  January 16, 2018
Present:  Charlie Piso, Ann Kuendig, Matt Corron, Tricia Fryer
 
Agenda: Budget Discussion
 
Agenda Modifications
                None
                               
Minutes Approval: 
                None
 
Public Present:    
                None
                                                                 
Correspondence:
                 None
 
Old Business:
1. 2019 Budget
 
New Business:
None       
 
Meeting Opened
Charlie motioned to open the meeting at 1:35pm, Matt seconded; meeting opened.
 
New Business:
The Board discussed the Sand shed meeting that was held between them, George and Two Rivers.  They decided to pursue the acceptance of the grant even with construction not starting until possibly 2021.  The Board continued review of the proposed General Fund budget. They discussed the final pieces including the approval of the Fire Dept budget.  It was decided that they needed the 2018 actuals to make the most educated decision they could and an email was drafted by Charles and sent to Caleb and Del’Rae asking for those.  At 4:15 pm on January 16, 2019 Charles motioned to suspend the meeting until the Board receives and reviews the Fire Department actual expenditures from 2018; Ann seconded: motion carried.
 
After reviewing the FD actual expenditures for 2018, Charles motioned to level fund the Fire Department and close the budget discussion at 1:59pm on January 17, 2019; Matt seconded; motion carried.
 
Next Meeting Date:  January 22, 2019
 
Adjournment: 1:59pm 1/17/19 by Charles, seconded by Matt
 
                                                                                                                                Recorded by: Tricia Fryer
 Approved Date:  January 22, 2019
 
Charlie Piso
 
Matt Corron
 
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    January 8, 2019
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Caleb Hawley, Dave Colton,
Katie Stiles, Marsha Hopkins, Peter Borden, Verna Borden
 
AGENDA
Agenda Modifications: Correspondence 5, 6 & 7; and New Business 2 & 3
 
Minutes Approval: Regular Meeting Minutes December 18, 2018; Special Budget Meeting December 26, 2018
 
Public Present:                 Fire Department, Katie Stiles and/or Kevin Lasko
 
Correspondence:
1.       Criterium Study
2.       VT Dept of Taxes
3.       Chittenden EMD
4.       VTRANS-Certificate of Highway Mileage
5.       Cat – 4 Emergency Exercise
6.       Placemaking Workshop sponsored by AARP
7.       Dept. of Environmental Conservation room rental guidelines
 
Old Business:

1. Katie Stiles & Kevin Lasko-Upper Michigan Driveway, The Original General Store
2. Criterium update
3. 2019 Budget Continued

 
New Business:
1.       Fire Department- Budget Presentation
2.       Sue Wuerthele’s Resignation from Auditors
3.       Executive Session
 
Next Meeting Dates:      January 22, 2019 Regular Meeting
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #4 – Cat – 4 Emergency Exercise; Correspondence #5 – Placemaking Workshop sponsored by AARP; Correspondence #6 - Dept. of Environmental Conservation room rental guidelines; New Business #2 – Sue Wuerthele’s Resignation from Auditors; and New Business #3 – Executive Session. Charlie motioned to approve the minutes of the Regular Meeting held December 18, 2018; Matt seconded; minutes approved. Charlie motioned to approve the minutes of the Special Budget Meeting held December 26, 2018; Ann seconded; minutes approved.
 
Correspondence
1.       Criterium Study – The results of the engineer’s building inspection indicated the main level of the Town Hall should not be used for public assembly or group gatherings until appropriate upgrades to the floor system have been made. The Select Board has closed the building and anyone with a key to the building will be asked to return their keys with the exception of Matt who oversees buildings. Charlie motioned to warn an article at Town Meeting to form a citizens committee to address the future of the Town Hall; Matt seconded; motion carried.
2.       VT Dept of Taxes – Trish to file.
3.       Chittenden EMD (Emergency Management Department – Requesting Peter Borden to join their discussion on January 9, 2019 regarding a plan for catastrophic failure of Chittenden Reservoir due to his experience with Tropical Storm Irene. Peter has the information.
4.       VTRANS-Certificate of Highway Mileage – Trish will pass along to George for review before the Board can sign it.
5.       Cat – 4 Emergency Exercise – this is the state-wide emergency exercise scheduled for October 2019. Charlie and Herb will review the town’s emergency plan with Trish after Town Meeting to determine the extent of participation.
6.       Placemaking Workshop sponsored by AARP – Workshop is March 13th in White River Junction. Attendees can apply for grants to support local projects. Ann will review the information.
7.       Dept. of Environmental Conservation room rental guidelines – Memo to towns listing guidelines for anyone renting rooms or space for sleeping. Trish will pass along to the Listers.

Old Business:
1.     Katie Stiles & Kevin Lasko-Upper Michigan Driveway, The Original General Store – See the minutes from January 7, 2019 for recommendations from T.R. Fellows Engineering. George did bring in a load of hard pack on 1/7/19 and tapered it from the road into the parking lot as a short-term solution. George will look into grants from Better Back Roads VT to address a long-term solution. The engineer will send the town written recommendations for solutions to be reviewed by the board and George.
2.      Criterium update – See Correspondence #1 and the minutes from January 7, 2019.
3.     2019 Budget Continued – The process moved forward with a review of line items that still needed to be filled in. A preliminary draft of the Town Warning and articles were crafted and Trish updated the Anticipated Tax Rate several times. Additional figures are needed in order to get a better idea of the status. Trish will work on this tomorrow.

New Business:
1.       Fire Department- Budget Presentation – Caleb reviewed the proposed annual operating budget and Capital Plan. Actual expenses for 2018 still need to be submitted. The new fire truck payment will be added as a line item in the operating budget. Discussed SCBA replacements, extrication equipment and future truck replacement for capital funding. Fire department personnel will need to explain their requests at Town Meeting.
2.       Sue Wuerthele’s Resignation from Auditors - On January 5, 2019 Sue submitted a written resignation via e-mail from her position as an auditor, effective as of this year’s Town Meeting.
3.        Executive Session – Charlie motioned to adjourn the regular meeting and enter an executive session at 7:20 p.m. to review Conflict of Interest Policy and discuss personnel topics; Matt seconded; motion carried. Charlie motioned to adjourn the executive session and re-open the regular meeting at 7:43 p.m.; Matt seconded, motion carried. The board secretary will add to the Select Board Tickler the task of developing guidelines for personnel leaving positions to provide their replacements with information on expectations and duties.

Next Meeting Dates:  January 22, 2019 Regular Meeting

Adjournment:  Charlie motioned to adjourn the meeting at 9:13 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:  January 22, 2019                                                                                           Recorded by:   Tyna Gallagher
 
Charlie Piso
 
Matt Corron
 
Ann Kuendig

​Pittsfield Select Board Emergency Meeting Minutes
 
DATE:  January 7, 2019
Present:  Charlie Piso, Ann Kuendig, Tricia Fryer, George Deblon
Agenda: Original General Store-Parking Lot
 
Agenda Modifications
                None
                               
Minutes Approval: 
                None
 
Public Present:    
                Peter Borden, Katie Stiles, Kristin "Kricket" McCusker
                                                               
Correspondence:
                 None
 
Old Business:
1. Original General Store
2. Criterium Report
 
New Business:
None       
 
Meeting Opened
                Charlie motioned to open an emergency meeting @9.28am; Ann seconded; meeting opened. Charlie          motioned that the town highway department is authorized to do short term fix and long term fix once the     weather breaks for Spring.
                Charlie motioned to close town hall as a result of the conclusions in the Criterium report.  Ann seconded.
   
Old Business:
1.“Kricket” from T.R Fellows Engineering was brought in to discuss the issue that was brought forward by Katie Stiles and regarding  “ the height of Upper Michigan Rd. and the effect it is having on the back parking lot situation at The Original General Store.”  Other residents, The Hopkins and the Robinsons have raised similar concerns.
“Kricket” advised that for a short term fix George should bring in a load of -1 hard pack and taper it down from the road into the parking lot. The long term solution is to fix the grade of the road and replace the material.
2.  The Criterium report concluded that “The first floor should not be used for public assembly and group gatherings until the floor system is properly reinforced.”
 
Next Meeting Date:  January 8, 2019
 
Adjournment: Charlie motioned to adjourn the meeting at 10:12am; Ann seconded; meeting adjourned.
 
                                                                                                                                Recorded by: Tricia Fryer
 
Approved Date: January 7, 2019
 
Charlie Piso
 
Ann Kuendig