​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    February 19, 2019
PRESENT:             Matt Corron, Ann Kuendig, Trish Fryer, Charles Piso by telephone
 
AGENDA
Agenda Modifications: Correspondence #4 VLCT Spring Select Board Institute; #5 VLCT First Responders Workers’ Compensation; Old Business #4 Church Concerns for Town Meeting; New Business #5 Vermont Alerts; #6 Statewide Exercise 2019
 
Minutes Approval: Regular Meeting Minutes February 5, 2019
 
Public Present:                 None
 
Correspondence:

1. Rural Fire Program Survey (to Dave)
2. Vermont Student Assistance Corporation (to library)
3. Survey for National Rural Training Needs Assessment
4. VLCT Spring Select Board Institute
5. VLCT First Responders Workers’ Compensation

Old Business:

1. Town Hall Letter regarding Town Meeting
2. Act 250 Follow-up
3. Town Meeting Petition Follow-up
4. Church Concerns for Town Meeting

New Business:

1. Liquor License Applications; Casa Bella & Vermont Farms Catering
2. Appointment to WRVA Board-Martha Beyersdorf
3. Authorization for Scott Kaufman - Town Meeting
4. Clerk/Treasurer Report
5. Vermont Alerts
6. Statewide Exercise 2019

 
Next Meeting Date:       March 12, 2019
 
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #4 VLCT Spring Select Board Institute; #5 VLCT First Responders Workers’ Compensation; Old Business #4 Church Concerns for Town Meeting; New Business #5 Vermont Alerts; #6 Statewide Exercise 2019.  Matt motioned to approve the minutes of the Regular Meeting held February 5, 2019; Ann seconded; minutes approved.
 
Correspondence

1. Rural Fire Program Survey (to Dave) - Trish will forward the survey to the fire chief.
2. Vermont Student Assistance Corporation (to library) – Workshops, resources, etc. Trish will forward to the library. 
3. Survey for National Rural Training Needs Assessment – This topic is related to New Business #6 Statewide Exercise 2019 that involves the State activating various pieces of emergency response to help assess infrastructure and preparedness. Charlie met with Eric Forean and Rich Cogliano from the State. They are reaching out to the town because of Pittsfield’s experience with Tropical Storm Irene. They would like the town to activate the Fire House shelter for the exercise. They will be hosting free trainings in Rutland tentatively scheduled for June. Charlie and Herb will continue to work with the state on this initiative.
4. VLCT Spring Select Board Institute – The workshop will be held in Rutland March 30th. Registration deadline is March 22nd. Attendees will be determined at the next board meeting.
5. VLCT First Responders Workers’ Compensation – Notice informing First Responders about their Workers’ Compensation rights. Trish will forward to Coral Hawley.

 
Old Business:

1. Town Hall Letter regarding Town Meeting – Final edits done including information on parking and the presence of Rutland County Sheriffs to assist with crossing Route 100 from the Green to the church. Matt motioned to approve the letter and mail to registered voters; Charlie seconded; Ann dissented; motion carried. Trish will make copies of the letter and process the mailing.
2. Act 250 Follow-up – Charlie received a letter from the Progressive Party wanting towns to endorse Act 250 policies. Charlie will forward letter to other board members. The topic may come up at Town Meeting and Ann will review the Select Board Handbook on procedure for handling business like this at Town Meeting.
3. Town Meeting Petition Follow-up – The Board will bring up the topic during other business discussions at the end of the meeting.
4. Church Concerns for Town Meeting – No parking at Casa Bella. Waiting for pricing on rugs from People’s Linens. Trish has a certificate of insurance for town meeting at the church. Ideas for a potluck meal were discussed and the topic requires more research. Trish will price out paper goods. The board will reconvene next week to come to a decision.

 
New Business:

1. Liquor License Applications; Casa Bella & Vermont Farms Catering – Matt motioned to approve liquor license renewals for Casa Bella and Vermont Farms Catering; Ann seconded; motion carried.
2. Appointment to WRVA Board-Martha Beyersdorf – Matt motioned to appoint Martha Beyersdorf as the town representative for the WRVA Board; Charlie seconded; motion carried.
3. Authorization for Scott Kaufman - Town Meeting: Matt motioned to approve Scott Kaufman to clean the church after Town Meeting as long as it fits the schedule at the church; Charlie seconded; motion carried.
4. Clerk/Treasurer Report – Trish reviewed the monthly financials; all in order.
5. Vermont Alerts – Contacted the town about joining the service because of the November snowstorm issues. There’s no fee. The system alerts citizens electronically and individuals can opt out. The town designates who can issue messages on behalf of the town. Ann motioned to join VT Alerts; Charlie seconded; motion carried.
6. Statewide Exercise 2019 – See Correspondence #3

  
Next Meeting Dates:  March 12, 2019 Regular Meeting
 
Adjournment:  Matt motioned to adjourn the meeting at 7:20 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date:   March 19, 2019                                                                                             Recorded by:   Tyna Gallagher
 
 Matt Corron
 
 Ann Kuendig
 
 Charles Piso

​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    February 5, 2019
PRESENT:             Matt Corron, Ann Kuendig, Trish Fryer, Carl Oertel, Dot Williamson, Chuck Colton,
                               Doug Johnstone, Bruce Shaw, Pam Brocklehurst
 
AGENDA
Agenda Modifications: Correspondence #8 Green Mountain Conservation Camp Program for Kids;
#9 Prevent Child Abuse; Old Business #5 Municipal Roads General Permit; #6 Town Meeting location letter; New Business #5 Martha Beyersdorf’s Auditor Resignation; #6 Liquor License-Swiss Farm Market; #7 Municipal Housing Survey; #8 Control Technologies Service Contract; #9 Certificate of no appeal or suit pending
 
Minutes Approval: Regular Meeting Minutes January 22, 2019
 
Public Present:                 Rev. Bruce Shaw, Dot Williamson
 
Correspondence:

1. VLCT News letter
2. ARC news
3. ProPac  mass casualty care
4. Aimee Farm conversion to Hemp Extraction Facility
5. FY21 Transportation Capitol Projects Prioritization
6. Gas Tax Memo from Chair of Waterbury’s Select Board
7. Local Government Day in the Legislature workshop notice
8. Green Mountain Conservation Camp Program for Kids
9. Prevent Child Abuse

Old Business:

1. Fire truck Financing
2. Sand Shed Grant update; Letter to Scott Gurley & signed contract
3. Act 250
4. Historical Society Letter
5. Municipal Roads General Permit
6. Town Meeting location letter

New Business:

1. Follow up - Use of Church for Town Meeting Day
2. Petition for Town Meeting change
3. Mona Colton WRVA Resignation
4. Clerk/Treasurer Report- New Assistant, 2019 Wage Guidelines
5. Martha Beyersdorf’s Auditor Resignation
6. Liquor License-Swiss Farm Market
7. Municipal Housing Survey
8. Control Technologies Service Contract
9. Certificate of no appeal or suit pending

 
Next Meeting Date:       February 19, 2019
 
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #8 Green Mountain Conservation Camp Program for Kids;
#9 Prevent Child Abuse; Old Business #5 Municipal Roads General Permit; #6 Town Meeting location letter; New Business #5 Martha Beyersdorf’s Auditor Resignation; #6 Liquor License-Swiss Farm Market; #7 Municipal Housing Survey; #8 Control Technologies Service Contract; #9 Certificate of no appeal or suit pending. Matt motioned to approve the minutes of the Regular Meeting held January 22, 2019; Ann seconded; minutes approved.
 
Correspondence

1. VLCT News letter – January 2019 issue received
2. ARC News – Mapping and GIS technology, Winter Publication received
3. ProPac  Mass Casualty Care – tabled
4. Amee Farm conversion to Hemp Extraction Facility – Project review sheet from Dept. of Environmental Conservation and Natural Resources Board to convert to a Hemp Extraction Facility. To be filed in town office.
5. FY21 Transportation Capitol Projects Prioritization – Current rankings of projects and estimated dates. Paving from Killington to Stockbridge Route 107 moved from #4 to #3 with a date of 2021. Bridge #126 in Pittsfield is ranked #4 from #9.
6. Gas Tax Memo from Chair of Waterbury’s Select Board – Memo is encouraging town officials throughout Vermont to provide letters of support to State Government Day on February 14 asking for highway infrastructure funding.
7. Local Government Day in the Legislature Workshop Notice – Schedule for February 14 in Montpelier. No town officials are attending at this time.
8. Green Mountain Conservation Camp Program for Kids – Trish will forward the information to the Library.
9. Prevent Child Abuse – Pinwheel fundraiser April 12 where participants purchase pinwheels for a $1 each and display them in support of the organization. No action taken.

Old Business:

1. Fire truck Financing – Trish had town attorney Marylou Scofield review the new Mascoma loan document. All is in order for the loan document to move forward.
2. Sand Shed Grant update; Letter to Scott Gurley & signed contract - The final executed document is complete.
3. Act 250 – tabled
4. Historical Society Letter – Susie Martin sent the Board a letter on behalf of the Society requesting approval to paint the vault space. Other members of the Society were present. They have been in contact with Todd Transportation about moving materials; concerns over why they need to move; what is time frame for them to move; ability to secure area where glass cases and displays are to be housed. The Board reviewed issues with the Town Hall and Trish will have a couple of copies of the engineer’s reports available for members to review starting tomorrow. The Board does not have a time frame for the move and securing the display can be addressed.
5. Municipal Roads General Permit – Report needs to be signed by the board chair. Trish will have Charlie sign when he is back in town.
6. Town Meeting location letter – Reviewed draft and noted changes. A revised letter will be forwarded to the Board tomorrow so Trish will have time to reproduce and mail.

 
New Business:

1. Follow up - Use of Church for Town Meeting Day – Rev. Bruce Shaw was present and they are willing to hold Town Meeting in their facility. They would like carpets rented to protect the wood floors and the board agreed. Trish will contact town insurance carrier about liability. Set-up for the meeting and ideas for a luncheon were discussed. The Board will set-up a time to walk through the church.
2. Petition for Town Meeting Change – The petition was received after the deadline for the Town Meeting Warning. Trish verified the required number of registered voters was met. Petitioning to change the time to evening hours. The topic can be brought up for discussion at the end of the regularly warned items at Town Meeting.
3. Mona Colton WRVA Resignation – Mona submitted her resignation as the WRVA representative January 30, 2019.
4. Clerk/Treasurer Report- New Assistant, 2019 Wage Guidelines: No financials at this meeting. Trish appointed Martha Beyersdorf as the new Assistant Town Clerk with training to occur over the next few weeks. Trish updated the 2019 Wage Guidelines to reflect the new minimum wage of $10.78.
5. Martha Beyersdorf’s Auditor Resignation – Martha submitted her resignation from her auditor position effective February 5, 2019. As the new Assistant Town Clerk she can no longer hold the auditor position. There are two vacant auditor positions.
6. Liquor License-Swiss Farm Market – Matt motioned to approve the renewal of the Swiss Farm Market liquor license; Ann seconded; motion carried.
7. Municipal Housing Survey – Trish will look over the document to determine if it is anything the town needs to complete.
8. Control Technologies Service Contract – Currently the town is on a year to year contract. A three contract will freeze the price of the contract at the current rate. Both contracts have a 30-day written cancellation notice with no penalty. Matt motioned to approve the 3 year contract; Ann seconded; motion carried.
9. Certificate of no appeal or suit pending – Matt motioned to sign the certificate for the Grand List; Ann seconded; motion carried.

Next Meeting Dates:  February 19, 2019 Regular Meeting
 
Adjournment:  Matt motioned to adjourn the meeting at 7:37 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date:                                                                                                Recorded by:   Tyna Gallagher
  
Matt Corron
  
Ann Kuendig