PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: March 19, 2019
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Betty Warner, Del’Rae Merrill, Cynthia Bryant, Greg Martin, Caleb Hawley, Ray Colton and Christie, Martha Beyersdorf
AGENDA
Agenda Modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering.
Minutes Approval: Regular Meeting Minutes February 19, 2019
Public Present: Craig from ABLE Waste – did not show
Correspondence:
1. VLCT Community and Economic Development Forum
2. Library-Leftover Funds
3. VLCT Training and Resource guide
4. VLCT Spring Select Board Institute
5. Guide to Vermont Labor Relations Statues
6. Tax Warrant-County of Rutland
7. EMS World
8. FairPoint listing of Hazmat Chemical Inventory
9. VLCT Health Officer Training Notice
10. Peg-TV
11. Property Tax Workshop
12. Eric House, VTrans re: Speed Limit Monitor
13. Green Mountain Water Association
14. Kaylyn Stevens letter
Old Business:
1. Annual Financial Plan – Town Highways
2. Town Hall Petition-Discussion and Vote
3. Upper Michigan Road
New Business:
1. Able Waste-Fast Track discussion
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office
4. Liquor License; Clear River Tavern
5. Colton Enterprises-Permit
6. Resignation of Zoning Administrator, Sarah Gray
7. Town Appointments
8. Clerk/Treasurer Report
a. Financials
b. HRA Funding update
c. Signing of Town Warning
Pittsfield Select Board Regular Meeting Minutes Page 2
March 19, 2019
9. Town Departments
10. Special Meeting
11. Town Hall Citizens Committee
12. Vermont Farms Catering
Next Meeting Date: April 2, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:03 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering. Charlie motioned to approve the minutes of the Regular Meeting held February 19, 2019; Matt seconded; minutes approved.
Correspondence
1. VLCT Community and Economic Development Forum – Wed. March 27, 2019, no action.
2. Library-Leftover Funds: Betty is requesting any unused funds in the Library budget to rollover into their account. This request will need to be warned for the next Town Meeting.
3. VLCT Training and Resource Guide – Listing of various workshops and trainings, no action.
4. VLCT Spring Select Board Institute – Sat. March 30, 2019 inn Rutland, no action.
5. Guide to Vermont Labor Relations Statues – No need to purchase.
6. Tax Warrant-County of Rutland – Invoice, Trish will process.
7. EMS World – Magazine, forward to Fire and Rescue Dept.
8. FairPoint listing of Hazmat Chemical Inventory – forward to Fire and Rescue Dept.
9. VLCT Health Officer Training Notice – forward to Rebecca Steward.
10. Peg-TV – looking for townspeople to do Town Talks; Charlie will contact them.
11. Property Tax Workshop – Apr. 30 and May 7; information to the Listers.
12. Eric House, VTrans re: Speed Monitor – granting an extension to conduct before June 29, 2019.
13. Green Mountain Water Association – Daniel Hecht looking for towns to post their information on websites and social media, no action.
14. Kaylyn Stevens letter – stating she is bringing suit against the town for actions taken by Rutland County Sheriffs on March 14, 2017. Trish will file.
Old Business:
1. Annual Financial Plan – Town Highways: Charlie made a motion to approve the annual Town Highway Plan; Matt seconded; motion carried.
2. Town Hall Petition-Discussion and Vote – Charlie motioned to move the Town Meeting to 6:00 p.m.; Ann seconded; motion carried.
3. Upper Michigan Road – Report from Kristin (Cricket) McCusker of T.R. Fellows Engineering regarding Upper Michigan Road at the intersection of VT Route 100. The report provides long-term solutions for the issues. Board members will review the report in detail and discuss at the next meeting.
New Business:
1. Able Waste-Fast Track discussion – Craig did not show.
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office –
a. Select Board reorganization – Charlie motioned keep organization as is: Charlie as Chair, Matt as Vice-Chair, Ann authorized to sign orders, with both Charlie and Matt authorized to sign orders in her absence; Mattt seconded; motion carried.
b. Conflict of Interest - Charlie motioned to adopt the Conflict of Interest Policy; Matt seconded; motion carried.
c. Adopt Select Board Rules of Procedure - Charlie motioned to adopt the Select Board Rules of Procedure; Matt seconded; motion carried
d. Confidentiality of Office – draft to be reviewed by board members for future discussion.
4. Liquor License; Clear River Tavern – Matt motioned to approve the renewal of the First Class Liquor License and Outside Consumption License for Clear River Tavern; Charlie seconded; motion carried. 5. Colton Enterprises-Permit: Requesting a permit under the Pittsfield Flood Hazard Area Regulations to make renovations to an existing, non-residential building, located at 1697 Route 100. The renovation is adding insulation to the structure. VLCT advised the Board to appoint an Interim Zoning Administrator via a Special Meeting. The Board will set up a special meeting and follow up with Ray and Christi.
6. Resignation of Zoning Administrator, Sarah Gray – The Board accepted Sarah’s resignation as the Zoning Administrator effective March 13, 2019.
7. Town Appointments – List reviewed and updated. Letters will be sent with new terms. Charlie motioned to approve Secretary’s request for additional pay to prepare and mail appointment letters; Matt seconded; motion carried.
8. Clerk/Treasurer Report
a. Financials – February 2019 reviewed
b. HRA Funding update - tabled
c. Signing of Town Warning - Board signed for official town office filing
9. Town Departments – Library and Fire & Rescue personnel present to discuss the next steps from approved Article 7 stating “the town’s constituent departments follow established uniform best practices for municipal accounting and budgeting as directed by the 2018 audit…”. Departments will need to meet with Trish to work out a system for payments and reimbursements. Details will need to be worked out and the goal is to have a process in place by the end of second quarter. Trish will verify with Jeff Bradley the details for department audits. Fire & Rescue would like Articles 11 and 13 combined into a general equipment reserve fund rather than specific equipment as listed in the 2019 town warning. This can be warned for the 2020 Town Meeting.
10. Special Meeting – Charlie motioned to hold a Special Select Board Meeting on March 20, 2019 at 6:15 pm; Matt seconded; motion carried. Trish will post the meeting immediately.
11. Town Hall Citizens Committee – Charlie motioned to accept the list of townspeople that signed up for the committee and to appoint Ann Kuendig as the interim committee chair; Matt seconded; motion carried. Ann will draft a letter to set-up the first meeting. Charlie motioned to authorize the committee to spend up to $500 for a facilitator if needed; Matt seconded; motion carried.
12. Vermont Farms Catering - Request to Cater Malt & Vinous Beverages & Spirituous Liquors, April 12 – 14, 2019 at Riverside Farm.
Matt recused himself. Charlie motioned to approve the request; Ann seconded; motion carried.
Next Meeting Dates: April 2, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:37 p.m.; Ann seconded; meeting adjourned.
Approved Date: April 2, 2019 Recorded by: Tyna Gallagher
s/Matt Corron
s/Ann Kuendig
s/Charles Piso
DATE: March 19, 2019
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Betty Warner, Del’Rae Merrill, Cynthia Bryant, Greg Martin, Caleb Hawley, Ray Colton and Christie, Martha Beyersdorf
AGENDA
Agenda Modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering.
Minutes Approval: Regular Meeting Minutes February 19, 2019
Public Present: Craig from ABLE Waste – did not show
Correspondence:
1. VLCT Community and Economic Development Forum
2. Library-Leftover Funds
3. VLCT Training and Resource guide
4. VLCT Spring Select Board Institute
5. Guide to Vermont Labor Relations Statues
6. Tax Warrant-County of Rutland
7. EMS World
8. FairPoint listing of Hazmat Chemical Inventory
9. VLCT Health Officer Training Notice
10. Peg-TV
11. Property Tax Workshop
12. Eric House, VTrans re: Speed Limit Monitor
13. Green Mountain Water Association
14. Kaylyn Stevens letter
Old Business:
1. Annual Financial Plan – Town Highways
2. Town Hall Petition-Discussion and Vote
3. Upper Michigan Road
New Business:
1. Able Waste-Fast Track discussion
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office
4. Liquor License; Clear River Tavern
5. Colton Enterprises-Permit
6. Resignation of Zoning Administrator, Sarah Gray
7. Town Appointments
8. Clerk/Treasurer Report
a. Financials
b. HRA Funding update
c. Signing of Town Warning
Pittsfield Select Board Regular Meeting Minutes Page 2
March 19, 2019
9. Town Departments
10. Special Meeting
11. Town Hall Citizens Committee
12. Vermont Farms Catering
Next Meeting Date: April 2, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:03 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #10 Peg-TV, #11 Property Tax Workshop, #12 Eric House VTrans re: Speed Limit Monitor, #13 Green Mountain Water Association, #14 Kaylyn Stevens complaint; Old Business #3 Upper Michigan Road; New Business #9 Town Departments, #10 Special Meeting, #11 Town Hall Citizens Committee, #12 Vermont Farms Catering. Charlie motioned to approve the minutes of the Regular Meeting held February 19, 2019; Matt seconded; minutes approved.
Correspondence
1. VLCT Community and Economic Development Forum – Wed. March 27, 2019, no action.
2. Library-Leftover Funds: Betty is requesting any unused funds in the Library budget to rollover into their account. This request will need to be warned for the next Town Meeting.
3. VLCT Training and Resource Guide – Listing of various workshops and trainings, no action.
4. VLCT Spring Select Board Institute – Sat. March 30, 2019 inn Rutland, no action.
5. Guide to Vermont Labor Relations Statues – No need to purchase.
6. Tax Warrant-County of Rutland – Invoice, Trish will process.
7. EMS World – Magazine, forward to Fire and Rescue Dept.
8. FairPoint listing of Hazmat Chemical Inventory – forward to Fire and Rescue Dept.
9. VLCT Health Officer Training Notice – forward to Rebecca Steward.
10. Peg-TV – looking for townspeople to do Town Talks; Charlie will contact them.
11. Property Tax Workshop – Apr. 30 and May 7; information to the Listers.
12. Eric House, VTrans re: Speed Monitor – granting an extension to conduct before June 29, 2019.
13. Green Mountain Water Association – Daniel Hecht looking for towns to post their information on websites and social media, no action.
14. Kaylyn Stevens letter – stating she is bringing suit against the town for actions taken by Rutland County Sheriffs on March 14, 2017. Trish will file.
Old Business:
1. Annual Financial Plan – Town Highways: Charlie made a motion to approve the annual Town Highway Plan; Matt seconded; motion carried.
2. Town Hall Petition-Discussion and Vote – Charlie motioned to move the Town Meeting to 6:00 p.m.; Ann seconded; motion carried.
3. Upper Michigan Road – Report from Kristin (Cricket) McCusker of T.R. Fellows Engineering regarding Upper Michigan Road at the intersection of VT Route 100. The report provides long-term solutions for the issues. Board members will review the report in detail and discuss at the next meeting.
New Business:
1. Able Waste-Fast Track discussion – Craig did not show.
2. Clarification of duties & responsibilities ; Select Board; Chair, Building, Orders
3. Conflict of Interest Policy/SB Rules of Procedure/Confidentiality of Office –
a. Select Board reorganization – Charlie motioned keep organization as is: Charlie as Chair, Matt as Vice-Chair, Ann authorized to sign orders, with both Charlie and Matt authorized to sign orders in her absence; Mattt seconded; motion carried.
b. Conflict of Interest - Charlie motioned to adopt the Conflict of Interest Policy; Matt seconded; motion carried.
c. Adopt Select Board Rules of Procedure - Charlie motioned to adopt the Select Board Rules of Procedure; Matt seconded; motion carried
d. Confidentiality of Office – draft to be reviewed by board members for future discussion.
4. Liquor License; Clear River Tavern – Matt motioned to approve the renewal of the First Class Liquor License and Outside Consumption License for Clear River Tavern; Charlie seconded; motion carried. 5. Colton Enterprises-Permit: Requesting a permit under the Pittsfield Flood Hazard Area Regulations to make renovations to an existing, non-residential building, located at 1697 Route 100. The renovation is adding insulation to the structure. VLCT advised the Board to appoint an Interim Zoning Administrator via a Special Meeting. The Board will set up a special meeting and follow up with Ray and Christi.
6. Resignation of Zoning Administrator, Sarah Gray – The Board accepted Sarah’s resignation as the Zoning Administrator effective March 13, 2019.
7. Town Appointments – List reviewed and updated. Letters will be sent with new terms. Charlie motioned to approve Secretary’s request for additional pay to prepare and mail appointment letters; Matt seconded; motion carried.
8. Clerk/Treasurer Report
a. Financials – February 2019 reviewed
b. HRA Funding update - tabled
c. Signing of Town Warning - Board signed for official town office filing
9. Town Departments – Library and Fire & Rescue personnel present to discuss the next steps from approved Article 7 stating “the town’s constituent departments follow established uniform best practices for municipal accounting and budgeting as directed by the 2018 audit…”. Departments will need to meet with Trish to work out a system for payments and reimbursements. Details will need to be worked out and the goal is to have a process in place by the end of second quarter. Trish will verify with Jeff Bradley the details for department audits. Fire & Rescue would like Articles 11 and 13 combined into a general equipment reserve fund rather than specific equipment as listed in the 2019 town warning. This can be warned for the 2020 Town Meeting.
10. Special Meeting – Charlie motioned to hold a Special Select Board Meeting on March 20, 2019 at 6:15 pm; Matt seconded; motion carried. Trish will post the meeting immediately.
11. Town Hall Citizens Committee – Charlie motioned to accept the list of townspeople that signed up for the committee and to appoint Ann Kuendig as the interim committee chair; Matt seconded; motion carried. Ann will draft a letter to set-up the first meeting. Charlie motioned to authorize the committee to spend up to $500 for a facilitator if needed; Matt seconded; motion carried.
12. Vermont Farms Catering - Request to Cater Malt & Vinous Beverages & Spirituous Liquors, April 12 – 14, 2019 at Riverside Farm.
Matt recused himself. Charlie motioned to approve the request; Ann seconded; motion carried.
Next Meeting Dates: April 2, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:37 p.m.; Ann seconded; meeting adjourned.
Approved Date: April 2, 2019 Recorded by: Tyna Gallagher
s/Matt Corron
s/Ann Kuendig
s/Charles Piso
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