PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: August 20, 2019
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, George Debon
AGENDA
Agenda Modifications: Correspondence #4 – Sarah Gray Response to Act 250 re: Colton Enterprises; Old Business #7 – Unusual Circumstances; and #8 – Historical Society Update; New Business #5 – Clerk/Treasurer Report
Minutes Approval: Regular Meeting Minutes August 6, 2019
Public Present:

Correspondence:
1. Hearing response Colton Enterprises
2. Request for Response Colton Enterprises
3. Request for Extension Colton Enterprises
4. Sarah Gray Response to Act 250 re: Colton Enterprises

Old Business:
1. Shoemaker RE: Culvert
2. Town Hall Parameters
3. Upper Michigan Road
4. Appointments- TRORC & 911
5. Town Hall Update Insurance Claim & Update
6. Playground split rail fence
7. Unusual Circumstances
8. Historical Society Update

New Business:
1. VLCT Board of Director Meeting Delegate (traditionally the Select Board Chair)
2. VLCT Property Survey & Town Hall Committee
3. Complaint Procedure
4. Snow Shoveling Town Hall/Office
5. Clerk/Treasurer Report

Adjournment:
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:05 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Correspondence #4 – Sarah Gray Response to Act 250 re: Colton Enterprises; Old Business #7 – Unusual Circumstances; and #8 – Historical Society Update; New Business #5 – Clerk/Treasurer Report. Charlie motioned to approve the minutes of the Regular Meeting held August 6, 2019; Ann seconded; minutes approved.

Correspondence:
1. Hearing response Colton Enterprises – Application #3W0405-6: Submittal of attachment that was omitted inadvertently in Hearing Response Order of 8/5/19.
2. Request for Response Colton Enterprises – Request for extension; rebuttal dead line 8/19/19.
3. Request for Extension Colton Enterprises – Commission extended deadline for additional information and rebuttals to 8/19/19.
4. Sarah Gray Response to Act 250 re: Colton Enterprises – Sarah and Gordon Gray submitted response to District 3 Environmental Board for consideration. All documents on file.

Old Business:
1. Shoemaker RE: Culvert – Did not attend meeting.
2. Town Hall Parameters – Discussion about feedback some of the board members are getting verbally from the public regarding the survey.
3. Upper Michigan Road – Kricket of TR Fellows will have a draft plan by mid-September for the town, then a bid package can go out. This is the project to lower the level of Upper Michigan Road on the end closest to Route 100. The town catch basins are working properly.
4. Appointments- TRORC & 911: Appointees are still needed for these positions. Trish will post on FaceBook and the website. Ann will attend the September TRORC meeting if necessary. An appointee for Zoning Administrator is needed as well. The Planning Commission needs to recommend candidates for this position.
5. Town Hall Update Insurance Claim & Update – The committee does not have any specific occurrence to appeal the insurance company’s decision. Ann motioned to authorize Carl Oertel to weatherize the building where the chimney was located; Charlie seconded; motion carried.
6. Playground split rail fence – The vinyl fencing will cost just over $600; another swing will be added along with more sand. George will look for a sand supplier. A work date of September 14th at 9:00 a.m. has been set. Parking lot lines will be re-done at this time too. Split rail for lower cemetery access will not work. Connie is looking into other options. Charlie will contact VLCT about cemetery plots in the lower area by the river.
7. Unusual Circumstances – Hours for Trish and George need to be tracked very closely. Per FEMA the event is open until December 14, 2021 or until the last check is cut for the road work. Charlie motioned to use FEMA’s deadline for unusual circumstances; Matt seconded; all in favor; motion carried.
8. Historical Society Update – Carl dropped off a note to Charlie before the meeting this evening outlining what the Society is working on: painting the vault, assembling shelves, ordering more shelves, and they plan to move the file cabinet and metal artifacts into the vault. The Board would like to re-send letter requesting operational plan and invite members to attend next meeting to discuss moving date and plans.

New Business:
1. VLCT Board of Director Meeting Delegate (traditionally the Select Board Chair) – Charlie will be the delegate.
2. VLCT Property Survey & Town Hall Committee – PACIF is dropping valuation of Town Hall. Ann will review document.
3. Complaint Procedure – tabled.
4. Snow Shoveling Town Hall/Office – Trish will post the position on the website, FaceBook and post on local bulletin boards.
5. Clerk/Treasurer Report – Financials through July reviewed. Trish will follow-up with Marylou Scofield regarding the status of reviewing the Abrams buyout documents.

Next Meeting Dates: September 3, 2019 Regular Meeting
​
Adjournment: Charlie motioned to adjourn the meeting at 7:37 p.m.; Ann seconded; meeting adjourned.
Approved Date: September 3, 2019                                                          Recorded by: s/Tyna Gallagher
s/Charles Piso
s/Matt Corron
s/Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    August 6, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, Todd Jones, Anne Jones, Jean Shoemaker, Kevin Geiger
 
AGENDA
Agenda Modifications: New Business #4 – Jean Shoemaker – Hawk Mountain Rd; #5 – Letter of Resignation; #6 – Fiscal Health Survey; #7 – Meeting Schedule; #8 – Kevin Geiger – Buyout Update for Abrams
Minutes Approval: Regular Meeting Minutes July 2, 2019; Special Meeting Minutes July 9, 2019
Public Present:  Todd Jones, Anne Jones, Jean Shoemaker, Kevin Geiger
Correspondence:
1.Regional Energy Plan Implementation Grant
2.Dog Complaint Letter
Old Business:
1.Town Hall Chimney Insurance  Claim update
2.Personnel Policy review
3.Work Day Reschedule
4.Historical Society update
5.Upper Michigan Rd.
6.E911 Representative
7.TRORC Commissioner
8.Fire Truck update
9.Road Commissioner update on repairs
New Business:
1.FEMA Scope meeting update
2.Sand Shed Bids
3.Treasurer Financial Report
4.Jean Shoemaker – Hawk Mountain Rd
5.Letter of Resignation
6.Fiscal Health Survey
7.Meeting Schedule
8.Kevin Geiger – Buyout Update for Abrams
Adjournment:
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: New Business #4 – Jean Shoemaker – Hawk Mountain Rd; #5 – Letter of Resignation; #6 – Fiscal Health Survey; #7 – Meeting Schedule; #8 – Kevin Geiger – Buyout Update for Abrams. Charlie motioned to approve the minutes of the Regular Meeting held July 2, 2019; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held
July 9, 2019; Ann seconded; minutes approved.
 
Correspondence:
1.Regional Energy Plan Implementation Grant – Grant opportunities through Efficiency Vermont. Funding to support local municipalities and connect with EV to develop comprehensive energy plan goals. The meeting is scheduled for September 5, 2019 at 6:30 p.m. at the Bethel Town hall. Ann might attend.
2.Dog Complaint Letter – Todd and Anne Jones were present to discuss dog running at large issue and trespassing. The Jones’ reside at 198 River View Trail and their neighbors (Dubois) reside at 39 The Commons. The Dubois repeatedly trespass on the private posted road and the Jones’ property with their dog running at large. Charlie motioned to send a letter along with a copy of Dog Ordinance to the Dubois’ and have the Constable deliver a copy as well; Matt seconded; motion carried. The Jones’ will need to take the matter of trespassing to the Rutland County Sheriff department or to the State Police.
               
Old Business:
1.Town Hall Chimney Insurance Claim update – The chimney issue is not covered by insurance as it was not the result of an occurrence. Ann will pursue further with the Town Hall Committee to review the structural report to determine if there may have been something that caused the chimney issue; or possibly the insulation project; or bricks disintegrating. Need to find out if they can appeal the insurance company’s determination.
2.Personnel Policy review – Topic tabled due to other board commitments.
3.Work Day Reschedule – Charlie will follow-up with Connie for a new date. Need pricing on fencing for the cemetery as well.
4.Historical Society update – The Board has not received any correspondence from the Society about their operations plan. Some members have been water-sealing and painting in the vault located in the lower level of the Town Office. A letter will be send to the Society inviting them to the next meeting to update the Board.
5.Upper Michigan Rd. – Request received from Original General Store to slope the lower section of the road away from their property. The Road Standards require roads to have a crown. Kricket from TR Fellows is working on the design plan and part of the plan includes lowering the level of the road.
6.E911 Representative – The Board is reviewing possible candidates to fulfill this position.
7.TRORC Commissioner – They meet the third Wednesday of each month except July, August and November. The Board is working on coming up with some possible candidates.
8.Fire Truck update – The truck has been lettered. Waiting on a part that is back-ordered with the manufacturer. Estimated completion date is mid-September.
9.Road Commissioner update on repairs – Board members and office personnel are getting questions regularly on the status. The Board would like a weekly update from George so it can be posted. Charlie will contact George for the information and Ann will draft the information to be posted on the website.
 
New Business:
1.FEMA Scope meeting update – Reviewed the Damage Inventory sheet. Katie Sullivan is the FEMA rep working with Trish and will touch base every 2-3 weeks. There is a benchmark calendar on the report indicating percentage of work completed since date of declaration.
2.Sand Shed Bids – Three bids were received and the selection committee reviewed via telephone on August 5, 2019. VTrans schedule for the Environmental Review pushes construction into 2021. The Board concurs with the Selection committee’s decision on awarding the bid to Dubois & King and for TRORC to take appropriate next steps as the administrator. Ann motioned to accept bid from Dubois & King that was selected by the committee; Charlie seconded; motion carried. Pete Fellows, TRORC, will do follow-up with VTrans to move the project forward.
3.Treasurer Financial Report – Trish reviewed with the Board. She is tracking all the storm paperwork as well.
4.Jean Shoemaker – Hawk Mountain Rd: She would like to know if the culvert at the end of her driveway is being replaced. Charlie does not know if this specific culvert is slated for replacement. This type of culvert is called a “pass through”. Charlie will contact George and Harvey’s tomorrow morning to find out. Charlie will then call Jean with an update.
5.Letter of Resignation – Martha Beyersdorf has submitted her resignation as a Lister. The Board needs to determine a replacement.
6.Fiscal Health Survey – VLCT provides for free. They work with the town auditors and clerks to take a snapshot of the town’s fiscal health. Information can be shared at town meeting. Sue Wuerthele would like to pursue and will meet with the representative so she can present the
information to the Board. There is a Budge Workshop September 18, 2019 in Montpelier and Charlie plans to attend.
7.Meeting Schedule – The Board will meet again August 20, 2019.
8.Kevin Geiger – Buyout Update for Abrams: Kevin updated the Board on the status of buying out the Abrams house due to the April storm. There is HUD funding to buy out the house; there are other grants to pay for costs that would normally fall on the town. Charlie motioned to approve the contract for the buyout; Ann seconded; motion carried. Trish will contact Marylou Scofield, attorney, to do the title work. Asbestos assessment is required and the board will put together a bid package; 3 bids are required.
 
 
Next Meeting Dates:  August 20, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:45 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:   August 20, 2019                                                                   Recorded by:  s/ Tyna Gallagher
 
s/Charles Piso
 
s/Matt Corron
 
s/Ann Kuendig
 
 
 
 

​Pittsfield Select Board Special Meeting Minutes
 
DATE:  July 9, 2019
Present:  Charlie Piso, Ann Kuendig, Matt Corron, Martha Beyersdorf, Marylou Scofield
 
Agenda: Meeting with Marylou Scofield
 
Agenda Modifications
                None
                               
Minutes Approval: 
                None
 
Public Present:    
                None
                                                                 
Correspondence:
                 None
 
Old Business:
1. None
 
New Business:
1. None   
 
 
Meeting Opened
                Charles Piso motioned to open the meeting at 6:00pm, seconded by Matt Corron.  Entered into Executive session 1VSA§ 313 at 6:05pm. Executive Session closed at 7:15pm.
Motion made by Charles Piso to accept conflict of Interest and Ethical Conduct Policy to include language in paragraph (G), motion seconded by Matt Corron, passed unanimously to accept.
Motion made by Charles Piso to have Marylou develop language and research options for a personnel policy, motion seconded by Matt Corron and Ann Kuendig, passed unanimously.  Policy will possibly be reviewed at next meeting in August.
 
Next Meeting Date:  August 6, 2019
 
Adjournment: 7:45 by Matt Corron, seconded by Ann Kuendig
 
                                                                                                                                Recorded by: Charles Piso
 Approved Date: August 6, 2019
 
 s/Charlie Piso
 
 s/Matt Corron
 
 s/Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    July 2, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer
 
AGENDA
Agenda Modifications: Old Business #7 – Town Hall Chimney; #8 – Sand Shed Bid; New Business #8 – Dog License Letter Update; #9 – Tax Rate
 
Minutes Approval: Regular Meeting Minutes June 18, 2019
Public Present:  
Correspondence:
1.Town Highway Reclassification Chittenden – see New Business #4
2.Isabelle Green June 20, 2019
3.Applicant Briefing Hazard Mitigation – see New Business #2
4.US Forest Service Stakeholder
 
Old Business:
1.Leadership Recommendations
2.TRORC Commissioner
3.Unusual Circumstances FEMA
4.Conflict of Interest Policy (Approval)
5.Town Meeting Church Update
6.Colton Act 250 Update
7.Town Hall Chimney
8.Sand Shed Bid
 
New Business:
1.FEMA Applicant Meeting Update
2.Hazardous Mitigation Plan Renewal
3.Town Roads and Bridges Standards Adoption
4.Town Highway Reclassification Chittenden
5.Letter to Historical Society
6.Select Board Meeting  July 9th
7.Municipal Roads Grants-In-Aid Program and Equipment Purchase
8.Dog License Update
9.Tax Rate
 
Executive Session:
Next Meeting Date:       Special Meeting July 9, 2019; Regular Meeting August 6, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:03 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Old Business #7 – Town Hall Chimney; #8 – Sand Shed Bid; New Business #8 – Dog License Letter Update; #9 – Tax Rate. Charlie motioned to approve the minutes of the Regular Meeting held June 18, 2019; Matt seconded; minutes approved.
 
Correspondence:
1.Town Highway Reclassification Chittenden – see New Business #4
2.Isabelle Green June 20, 2019 – the culvert has been cleared of debris by the Fire Dept.
3.Applicant Briefing Hazard Mitigation – see New Business #2 
4.US Forest Service Stakeholder – Wildlife Services is preparing an Environmental Assessment for oral vaccination to control specific rabies virus variants. Draft should be available for public review starting July 1, 2019.
 
Old Business:
1.Leadership Recommendations - Charlie will contact a possible candidate and will let other board members know tomorrow as the deadline to register is July 5th.
2.TRORC Commissioner– tabled for a future meeting.
3.Unusual Circumstances FEMA – The FEMA Grant has come through. Charlie motioned to keep the grant date open for unusual circumstances for overtime until October 2019; Matt seconded; motion carried.
4.Conflict of Interest Policy (Approval) – This is mandated by the State and they request towns adopt the policy by July 1, 2019. All appointees and elected town officials, and employees are to sign the policy. This policy would supersede any other Conflict of Interest Policy that may have been signed for this fiscal year.
5.Town Meeting Church Update – Trish confirmed the town has $843.52 left in the pre-buy with CV Oil. Charlie motioned to donate $200 to the church to help offset the cost of holding Town Meeting in their building. Matt seconded; motion carried. The board will talk to Bruce Shaw about plans for Town Meeting 2020. Trish will contact CV Oil to transfer $200 of the pre-buy to the church’s account.
6.Colton Act 250 Update – Colton’s requested an extension and the Commission extended until August 12, 2019.
7.Town Hall Chimney – The Citizens Committee approved installing a power vent for the furnace at $1700. CV Oil will install and it becomes part of the annual maintenance at no extra cost. Currently investigating options for removal of the chimney.
8.Sand Shed Bid – The bid review committee consists of two town representatives, one from TRORC and one from VTrans. Still waiting on an update for when the bid will go out. Bidders will have 30 days to respond.
9. 
New Business:
1.FEMA Applicant Meeting Update – FEMA Quick Reference Guides have been distributed to board members, Trish and George. There is a FEMA conference call July 14 to find out when a representative will be visiting sites. All current bids are under the threshold and have the required three bidders. FEMA has streamlined the paperwork so payments should be faster than the previous disaster funding. Two more sites have been identified and added to the list: Hawk Lane culvert #3 and a site on Tweed River Road. Charlie will contact George to get some firm timeline information to post on the website.
2.Hazardous Mitigation Plan Renewal – This is due August of 2020. Charlie motioned to apply for the grant through TRORC to update the plan; Matt seconded; motion carried. It is a 25% match.
3.Town Roads and Bridges Standards Adoption – This is the annual review and adoption of the standards. Charlie motioned to adopt the updated Town Roads and Bridges Standards; Ann seconded; motion carried.
4.Town Highway Reclassification Chittenden – A meeting is scheduled of July 27 at 10 am at the end of Upper Michigan Road at the Chittenden town line to review and discuss the re-classification of several sections of Class IV roads to trails.
5.Letter to Historical Society – The board is requesting a plan from the Society to meet their obligation to have operational hours. The board is reminding the Society that no one is to enter the Town Hall at this time for any reason while the building is under assessment and closed. If they need access they will need to contact Trish to make arrangements. The lower level of the Town Office is still an option for the Society to set up displays and/or store important artifacts.
6.Select Board Meeting July 9 – Town Attorney Marylou Scofield will meet with the Select Board in an executive session to review the Conflict of Interest Policy.
7.Municipal Roads Grants-In-Aid Program and Equipment Purchase – George is requesting to purchase the followings items with this funding: one leaf blower to clean out culverts and ditches; and a plate jumping jack compactor. Charlie motioned to approve the items; Ann seconded; motion carried.
8.Dog License Update – There are still two dog owners that have not registered their animals. Trish will ask Doug Mianulli to contact the owners otherwise they will face a $250 fine per animal. Both owners have already been notified by certified mail.
9.Tax Rate – The school expense has been received and the tax rate has been updated. The Homestead rate is 1.7061 and the Non-Residential rate is 1.9768. Tax bills will be printed the week of July 10th and mailed. Charlie motioned to approve the 2019 tax rate; Matt seconded; motion carried.
 
Executive Session:
Executive session V.S.A § 313: Charlie adjourned the regular meeting at 6:20 p.m. for the board to enter an Executive Session to discuss Conflict of Interest Policy and ethical conduct; Matt seconded; motion carried. Charlie motioned for the board to exit the Executive Session at 6:26 p.m.; Ann seconded; motion carried. Charlie motioned to re-open the regular Board Meeting at 6:26 p.m.; Ann seconded, motion carried. Charlie motioned to accept and adopt the Conflict of Interest Policy except for paragraph “G” under Article 5 until the town attorney can provide definitions. The Board will re-visit this if an amendment is needed; Ann seconded; motion carried.
 
Next Meeting Dates:  July 9, 2019 Special Executive Meeting; August 6, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:14 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                                                                                Recorded by:  s/Tyna Gallagher
 
s/Charles Piso
 
s/Matt Corron
 
s/Ann Kuendig
 
 
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 18, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, George Deblon, Ray & Cheryl Harvey, Dot Williamson, Susie Martin, Chuck Colton, Carl Oertel, Pam Brocklehurst
AGENDA
Agenda Modifications: Correspondence #3 – VT Leadership Summit; Old Business #5 – Hearing Recess Act 250; #6 – Historical Society Update; New Business #5 – Municipal Planning Grants; #6 – Road Repair Bids; #7 – Better Roads VT Grant
 
Minutes Approval: Regular Meeting Minutes June 6, 2019
 
Public Present:  Isabelle Green (not present)
 
Correspondence:
1.Isabelle Green Letter
2.Council Rural Development
3.VT Leadership Summit
 
Old Business:
1.Recreation Fund – Playground Funds
2.Mike LaPointe Visit
3.Town Meeting Church Update
4.TRORC Commissioner
5.Hearing Recess Act 250
6.Historical Society Update
 
New Business:
1.Town Hall Committee Minutes
2.Bridge Concerns Rt. 100
3.Town Hall Chimney Update
4.Treasurers Report
5. Municipal Planning Grants
6.Road Repair Bids
7.Better Roads VT Grant
 
Next Meeting Date:       July 2, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:01 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #3 – VT Leadership Summit; Old Business #5 – Hearing Recess Act 250; #6 – Historical Society Update; New Business #5 – Municipal Planning Grants; #6 – Road Repair Bids; #7 – Better Roads VT Grant. Charlie motioned to approve the minutes of the Regular Meeting held June 6, 2019; Matt seconded; minutes approved.
 
Correspondence:
1.Isabelle Green Letter – Expressed concern about the size of the culvert. It is the correct size but it filled with dirt and debris thus causing the washout. Culverts will be cleaned out as necessary. Road repair updates will be posted on the website.
2.Council Rural Development – Sponsor of VT Leadership Summit, see Correspondence #3.
3.VT Leadership Summit - The 2nd Annual Vermont Community Leadership Summit: Vision, Strategy and Skills for the Future will be held at Vermont Technical College, Randolph on August 12. The board will discuss nominees at next meeting to serve as a representative for the town.
 
Old Business:
1.Recreation Fund – Playground Funds have been allocated to the Recreation Fund account.
2.Mike LaPointe Visit – He is a state representative from Environmental Water Protection division and wants to set up site visit meetings with residents that were affected by the rainstorm. Charlie will get back to Mr. LaPointe with the names of the families including Borden, Abrams, Grindel and Stevens.
3.Town Meeting Church Update – Bruce Shaw asked the town if they can help offset the heating oil bill from hosting town meeting in their building. Charlie motioned to use funds from the pre-paid heating oil account after Trish verifies the remaining amount; Matt seconded; motion carried. Trish will report back to the board so they can determine an appropriate amount.
4.TRORC Commissioner – Board members will make recommendations for possible representative at the next meeting. A description of responsibilities was distributed to aid in determining likely candidates.
5.Hearing Recess Act 250 – Application #3W0405-6, Ray & Lynda Colton: District #3 Environmental Commission recessed the hearing pending submittal of additional information dated June 14, 2019. The applicant’s response is due July 18, 2019 and rebuttals are due by July 30, 2019.
6.Historical Society Update – Members of the Historical Society were present to discuss the situation with the Town Hall. The board is concerned valuable artifacts could get damaged when contractors begin work in the town hall. To determine the stability of the structure some materials have to be removed from the interior roof area including ceiling panels, foam insulation, etc. The Society does not want to move materials to the vault in the town hall or any place else, nor set-up any displays in the lower level. Carl is on also on the Town Hall committee and he is willing to help move historical items that are in the contractor’s way. Access to the town hall is restricted to contractors working on the building only. No one is to use the space to meet or use it for any other purpose, the building is closed. It is not open to the public which affects the society’s ability to share their displays and information. The board thought the Society would like to set up some items in the lower level of the Town Office and the option is still open should they change their minds. The future of the Town Hall is unknown at this point in time and it could be a year or more before the town knows what to do with the building. The Town Hall Committee is charged with presenting a report at the next regular Town Meeting.
 
New Business:
1.Town Hall Committee Minutes – The minutes will be posted on the website and will be permanently stored with the Select Board Minutes. The committee is split into two groups: one group is focusing on community engagement/what do the residents want the building for; and the other group is determining what is wrong with the building and what is needed for remediation/future of the building.
2.Bridge Concerns Rt. 100 – Citizens with concerns about the detour at the bridge should contact the Agency of Transportation directly at the District 3 Office. The phone number is 802-786-5826.
3.Town Hall Chimney Update – The gap between the chimney and the building is getting wider. The oil furnace can be power vented and CV Oil has given an estimate of $1,700+/- for the project. There is an option to have the motor inside the building or outside. The Town Hall committee will discuss further at the July 1st meeting. The project consists of removing the chimney and installing a power vent system.
4.Treasurers Report – Trish reviewed the report with the board. All is in order. She has been moving ahead with department transitions and that is going well.
5. Municipal Planning Grants – FY 20 program description has been received and board members will review to determine if there are any upcoming eligible activities.
6.Road Repair Bids – George submitted a comparison of the bids received from Harvey’s and Mosher including recommendations as to which job each company should be awarded. Estimates are based on what can be determined currently however once the jobs start additional work may be needed. Ray and Cheryl Harvey were present and answered questions. There are seven job sites with Jobs 1,6 & 7 going to Mosher and Jobs 2, 3, 4 & 5 going to Harvey’s. The priority list: Liberty Hill Rd – Rochester side; Upper Michigan Rd; Hawk Mountain Rd; Hawk Run, Hawk Ln, Hawk Trail & Moose Run; Liberty Hill Rd – Pittsfield side; Guernsey Hollow Rd; and Tozier Hill Rd. Harvey’s can start June 26-28 on their jobs. George will be the point of contact. Signage will be put in place to let residents know work is in progress and information will be posted on the internet. Charlie motioned to accept the bids and awards based on George’s recommendations; Matt seconded; motion carried. The town is required to attend one of the upcoming FEMA meetings: June 25 at 10 am at the Bethel Town Office or June 27 at 10 am at the District 3 Office in Mendon. George, Trish and possibly Charlie will attend one of these meetings.  
7.Better Roads VT Grant – The town has been awarded a grant of $16,020 to fix a section of Liberty Hill Road near the Pittsfield and Rochester town lines. The grant is valid until June 2020.
 
Next Meeting Dates:  July 2, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:05 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:   July 2, 2019                                                                             Recorded by:  s/Tyna Gallagher
 
 
s/Charles Piso
 
s/Matt Corron
 
s/Ann Kuendig
 
 
 
 

​Pittsfield Select Board Regular Meeting Minutes
 
DATE: June 6, 2019
 
PRESENT: Charles Piso, Ann Kuendig, Matt Corron, Tricia Fryer
 
AGENDA:
Agenda Modifications: New Business #6 – Emergency Contact & 511 Information for the Bridge project; #7 – Select Board Secretary pay; #8 – Moment of Silence; #9 – Stabilization Fund; #10 – Summer Schedule
 
Minutes Approval: Regular Meeting May 21, 2019
 
Public Present: Herb Kuendig, Diane Krass, Mike Moran
 
Correspondence:

1.  Invitation to participate in Municipal Roads Grants-in-Aid Program SFY’20

 
Old Business:

1. Sand Shed
2. Upper Michigan Road
3. EWP Letter (Deadline June 13, 2019)
4. Town Hall update from Committee
5. Playground Update & Work Date Plan
6. Jarecki update
7. 585 Hawk Mountain Road – Krass

 
New Business:

1. Delinquent Dog List (review and approval for sending certified fine letters)
2. Personnel Policy Emergencies and Unusual Circumstances
3. Act 250 Support Letters
4. Personnel Policies
5. Executive Session
6. Contact Information Bridge
7. Select Board Secretary Pay
8. Moment of Silence
9. Stabilization Fund
10. Summer Hours

 
Next Meeting Date: June 18, 2019
 
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications:
Charles motioned to open the meeting at 6:02pm.  Seconded by Matt.  Meeting opened.
 
All were in favor of the agenda modifications: New Business - New Business #6 – Emergency Contact & 511 Information for the Bridge project; #7 – Select Board Secretary pay; #8 – Moment of Silence; #9 – Stabilization Fund; #10 – Summer Schedule
 
Charles asked for a moment of silence to commemorate D-Day.  He also noted that there are two WWII veterans living here in Pittsfield.  This was done.

Matt made a motion to approve the May 21, 2019 Regular Meeting Minutes.  Seconded by Charles.  Minutes approved by all.
 
Charles introduced the public present.
 
Correspondence:

1. Invitation to participate in Municipal Roads Grants-in-Aid Program SFY’20.  This will be forwarded to George Deblon, Road Commissioner.

 
Old Business:
-       Diana Krass, representing her parents, presented invoices for driveway repair at this property.  She stated that the repairs cost $7000.00.  She said that the culverts and ditches failed causing erosion and wants the town to reimburse them.  Charles noted that the Road Commissioner told him that the road has been graded up to the driveway and that the driveway across the street caused the issue with the Mas’.  Diana disagreed and said that she had numerous photos of the road and surroundings and that the water came from above, causing the washout.  Charles stated that similar situations occurred on Liberty Hill Road.  He also stated that roads that weren’t affected by Irene are affected now due to rain, snowmelt, and ground saturation.  Diana felt that the ditches were not maintained.  She asked if a civil engineer is working going forward.  Charles said that bids will be coming in and that the work will be done per FEMA standards.  She stated repeatedly that in all the years her parents have owned their home, this has never been a problem.  Charles stated that the Town is still waiting for the disaster declaration to be signed.  Diana noted that previous letters sent to the Town regarding this have never been responded to. She asked who the Town’s attorney was.  Charles said that any correspondence should be sent to the Town and would be forwarded to the attorney upon approval of the expense.  She said she was very disappointed and left. 
 
1.    Sand Shed: Ann stated that Peter Fellows from TRORC has prepared a second bid.  She said that she and George have been comparing it with the first one noting two differences.  The first being the requirement of a geotechnical investigation and the second that subconsultant services are not anticipated.  TRORC and VTrans had told them that for the rebid the geotechnical investigation may not be needed. However, when TRORC spoke with VTrans, it was determined that they would be required. They have asked for further clarification and are waiting for a response from Mr. Fellows. The size of the selection committee was discussed.
2.    Upper Michigan Road.  Tricia stated that she heard from Kricket McCuster of T.R. Fellows Engineering contacted Richard Lunna and that he has performed the work and submitted an invoice to the Town.
3.    EWP Letter (Deadline June 13, 2019).  Ann said she spoke with Pete Fellows and asked if when the Town submits the letter requesting Federal funding, is the Town obligated to take on any projects that a property owner applies for.  Charles said that he has never
received a clear answer as to what the Town is ultimately responsible for.  The letter about the Emergency Watershed Protection Program (EWP) was discussed and what would happen after the Town signs and submits it.  Charles made a motion to sign the letter to participate in the EWP program.  Seconded by Matt. 
4.    Town Hall update from Committee.  Ann said that the meetings have been great and that there has been good conversation.  Citizens Advisory Committee has indicated that the
chimney needs immediate attention.  Discussion of power venting vs replacing the chimney. Charlie from CV Oil came and discussed power venting and that will be looked into.  Charlie Martin will prepare an estimate.  Removal of the chimney was discussed.  In the meantime, the furnace has been turned off, the LP tank moved, and caution tape has been erected for safety concerns. The status of the Historical Society regarding moving their property from the building was also discussed.  It’s the feeling now that they are not going to move anything even though they got an estimate for the moving.  Some work inside the building will be starting and it could cause damage to their displays, etc. Charles made a motion to have the Select Board send an official letter to the Society inviting them to the next Regular Select Board meeting and that in the meantime they should prepare a plan of action and send it to the Board ASAP.  Seconded by Ann. Motion approved. Also include in the letter that there are volunteers willing to help with the move.
5.    Playground Update & Work Date Plan.  Charles said that he has the part for the swings.  The sand still needs to be rototilled and George has said that he will get more sand. Connie has been contacted and there will be a work session planned for leaf blowing and repainting of the lines in the parking lot.  Connie has indicated she will take care of the bees.  She will also price out the split rail fencing.  Four sections will be needed.  A work session will be planned for June 30th.
6.    Jarecki update.  It was felt that things should not be addressed on Facebook or other media.  Ann felt that the Board should look at the positives from this experience.  It was felt the recent postings do not require an official response.  Mike Moran asked if $7000 couldn’t be submitted for the damage.  Ann stated that FEMA doesn’t pay for repairs on private property.  There are several programs available to property owners that the Board is looking into.  Mike Moran asked if the Sheriff could have been called to run the plate.  The Board responded that this is no longer possible due to privacy issues.
7.    585 Hawk Mountain Road – Krass.  Discussed earlier in meeting.
 
New Business:
1.    Delinquent Dog List (review and approval for sending certified fine letters).  The list was reviewed.  Charles made a motion to accept the list and send out the letters.  Ann seconded.  Motion passed.
2.    Personnel Policy Emergencies and Unusual Circumstances.  This concerned overtime pay submitted by the Town Clerk/Treasurer relating to work performed regarding storm damage.  Charles read the policy including how the rate of pay is calculated.  Charles felt that the Select Board should have known about this policy beforehand.  Discussion as to how to determine a clear way of delineating time between the appointed position and her salaried position. There should be a clear accountability as to what gets compensated and what doesn’t, Charles made a motion to approve the overtime.  Matt seconded.  Charles also made a second motion to determine what constitutes “unusual circumstance.”  Both seconded by Matt.   Vote was 2 yes, 1 no.  Both motions passed.
3.    Act 250 Support Letters.  Ann said she would like to send letters of support both Colton Enterprises and CV Oil following the recent Act 250 hearings even though they would not be considered evidence at this point.  Discussion.  The letter should take into consideration respect for the business and neighboring properties if affected.  Charles made a motion to not send letters at this time, but if Act 250 is reopened for CV Oil or Colton Enterprises, that letters would be sent and included as evidence.  Ann seconded.  Motion passed
4.    Personnel Policies.  Charles stated that this is different than New Business #2.  He suggested putting together a small committee to develop a personnel policy that covers elected, appointed, and employees.  Clear job descriptions, codes of ethics and confidentiality are needed.  It was suggested that they look at existing documents and make them applicable to the above categories.  Charles made a motion to execute a conflict of interest and ask department heads for a job description for all elected officials, appointees, and employees by July 1st. and   Ann seconded.  Motion passed.
5.    Contact Information Bridge. This document, titled Highway Division/Construction & Materials Bureau/Regional Section Emergency Contact & 511 Information Input Form.  This will be kept in the office while the bridge construction is ongoing.
6.    Select Board Secretary Pay. Select Board Secretary Pay.  Charles made a motion that Martha should be paid for tonight’s meeting the same as Tyna.  Seconded by Ann.  Motion passed
7.    Moment of Silence.  Addressed earlier in the meeting.
8.    Stabilization Fund. The Contingency Fund has been reduced due to flood expenses.  It was suggested by Charles that the Town open a Stabilization Fund using a portion of the Undesignated Funds at the end of the year.  This fund would only be used for a specified expense, such as helping to offset taxes, whereas the Contingency Fund can be used for most anything.    Charles made a motion to have Trish research how much might be available in Undesignated Funds at the end of this year.  Matt seconded.  The motion passed.
9.    Summer Hours. Tricia stated that the Education Fund tax rate at the end of June and then the Board can set the tax rate at their next meeting on July 2nd.  She also said she plans to send the tax bills out tentatively July 11.  The Board will continue with the once-a-month meeting in July and August. 
 
On a sidebar, Ann asked if an insert could be included with the tax bill that includes some background about the Town Hall issue and a link to a survey.  The Board agreed to this. Also discussed was the history of taping the meetings.  Martha will research this and find out why the practice was discontinued.
 
10.  Executive Session. Charles adjourned the regular meeting at 8:58pm and the Board entered Executive Session to discuss a possible discipline/personnel issue. Matt made a motion to reopen the regular Board meeting at 9:45pm.  Seconded by Charles. Motion made by Charles that the Board seek legal advice from the Town Lawyer regarding a personnel issue.  Matt seconded.  Ann abstained.  Motion passed 2 to 1.
 
Next Meeting Date: July 2, 2019
 
Adjournment. Charles made a motion to adjourn the meeting at 9:46pm.  Matt seconded.  Motion passed.
 
Approved Date:                                                                       Recorded by:
                                                           
s/Charles Piso                                                                          s/ Martha L. Beyersdorf
 
s/Ann Kuendig                                                                          
 
s/Matt Corron

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 21, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig via phone, Trish Fryer, Janice Stumpf, George Deblon, Jeff Hegewald, Dave Larkin, Paul Grindel, Trish & Ken Jarecki)
 
AGENDA
Agenda Modifications: Correspondence #2 – Peter Fellows, TRORC; #3 – (2) Act 250 Notices; #4 – Resignation; #5 – Resignation; #6 – US Census; #7 - GMEDC Green Mountain Economic Development Grant; Old Business #7 – Trish Jarecki Letter; New Business #7 – Delinquent Tax Properties; #8 - Appointments to fulfill resignations
 
Minutes Approval: Regular Meeting Minutes May 7, 2019
 
Public Present:  Janice Stumpf
 
Correspondence:
1.VLCT News
2.Peter Fellows, TRORC
3.(2) Act 250 Notices
4.Resignation
5.Resignation
6.US Census
7.GMEDC Green Mountain Economic Development Grant
 
Old Business:
1.TRORC TAC Representative
2.Letter from Jo and Sandy Mas Re: 585 Hawk Mountain Rd.
3.Mascoma Note for Flood Repair
4.Upper Michigan Rd. – Update
5.Flood Repair Jobs-George Deblon
6.Chimney Request -Town Hall Citizens Advisory Committee
7.Trish Jarecki Letter
 
New Business:
1.100 on 100 Relay
2.Financial Management Questionnaire – Signature needed
3.EWP Letter
4.Generator Quote
5.Treasurer Reports – March and April
6.Executive session V.S.A § 313
7.Delinquent Tax Properties
8.Appointments to fulfill resignations
 
Next Meeting Date:       June 6, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Matt seconded, meeting opened. Ann is participating via phone.  All in favor of the agenda modifications: Correspondence #2 – Peter Fellows, TRORC; #3 – (2) Act 250 Notices; #4 – Resignation; #5 – Resignation; #6 – US Census; #7 - GMEDC Green Mountain Economic Development Grant; Old Business #7 – Trish Jarecki Letter; New Business #7 – Delinquent Tax Properties; #8 - Appointments to fulfill resignations. Charlie motioned to approve the minutes of the Regular Meeting held May 7, 2019; Ann seconded; minutes approved.
 
Correspondence:
1.VLCT News – May issue on file at town office
2.Peter Fellows, TRORC – He provided an update via e-mail indicating the state will make a disaster declaration to FEMA and should hear back later in July.
3.(2) Act 250 Notices: The Act 250 Meeting for Colton Enterprises is scheduled for May 29, 2019 in regards to summer operations, insulation project and wood chipping. The Act 250 Meeting for CV Oil is scheduled for June 5, 2019 in regards to tank storage.
4.Resignation – Herb Kuendig has resigned as Emergency Management Co-coordinator.
5.Resignation – Herb Kuendig has resigned as TRORC Representative.
6.US Census – Information on new construction of infrastructure. Materials are being forwarded to the Planning Commission.
7.GMEDC Green Mountain Economic Development Grant – They have grants available for businesses suffering from disasters. Trish will post the information.
 
Old Business:
1. TRORC TAC Representative – George Deblon is still the TAC Representative for the town.
2. Letter from Joe and Sandy Mas Re: 585 Hawk Mountain Rd. – They would like to know what the town is doing about the storm damage. The road has been re-stored to condition prior to the storm. The Mas’ believe the town is responsible for their driveway damage and want the town to pay for the repair work.
3. Mascoma Note for Flood Repair – Mascoma offers the best rate which is 2% on funds that are used. By statute the town has to repair roads. Marylou Scofield, town attorney, reviewed and approved the line of credit note. Charlie motioned to sign the line credit up to one million dollars valid for one year at time of signature; Matt seconded; motion carried.
4. Upper Michigan Rd. – Update on proposal from Kricket at TR Fellows. Richard Lunna survey estimate is $2,200; Kricket estimates 40 hours at $115/ hour for design, specs and ready to bid the project for $4,600; bringing total estimate to $6,800. The plan includes lowering the roadway, modifying the drainage, re-grading of crown and recommendations for possible additional storm drains, culverts and addressing Route 100 re-paving. Still need a time frame for the work to be completed. Charlie motioned to approve the $6,800 for the engineering design; Matt seconded; motion carried.
5. Flood Repair Jobs-George Deblon: George provided the board with description of needed road repairs. There are 7 Jobs of roads to be addressed with some having numerous sites to be remedied. The Jobs are: 1-Liberty Hill/Rochester Side with eight sites identified; 2-Upper Michigan Road with nine sites identified; 3-Hawk Mountain Road with four sites identified; 4-Hawk Run, Hawk Lane, Hawk Trail & Moose Run with five sites identified; 5-Liberty Hill Road, entire road needs repairs and it has 32 culverts to be inspected and cleaned as needed; 6-Guernsey Hollow Road; and 7-Tozier Hill Road. The rough estimate on road repairs id $690,000 plus river repairs. The town has spent $47,000+ so far. Funds already spent can be re-couped through FEMA as long as the declaration goes through. George has Liberty Hill Road as the number one priority. The town needs at least two written estimates for each job. Ann would like to see procurement verbiage included as boilerplate for estimate requests. George will work with Trish and plan to submit cover letter and jobs to three contractors: Mosher, Dave Colton and Harvey’s. Estimates will be due in one week. George will review and give his recommendations to the board. Victoria Littlefield of TRORC has provided a clear checklist of items needed to qualify for FEMA reimbursement.
6. Chimney Request -Town Hall Citizens Advisory Committee: Per Dave Larkin the committee has concerns about the stability of the chimney. This is the first item the committee believes should be addressed. Ann will contact the contractors that evaluated the chimney in the fall. Charlie motioned to allow the committee to use Town Hall Maintenance funds, not to exceed the balance of $4,691 to verify the safety of the chimney and conduct further inspections; Matt seconded; motion carried.
7. Trish Jarecki Letter – Mrs. Jarecki presented a letter to the Board that she wants entered into the record in reference to the towing issue that was discussed at the May 7, 2019 meeting. The letter is on file at the town office.
 
New Business:
1. 100 on 100 Relay – Andy Ellis is requesting permission to go through Pittsfield on August 17, 2019 for the relay. Matt motion to approve the request; Charlie seconded; motion carried.
2. Financial Management Questionnaire – Signature needed: The Treasurer fills out annually to be sure the town has checks and balances in place. Charlie motioned to approve the questionnaire; Matt seconded; motion carried.
3. EWP Letter –The Natural Resources Conservation Service sent the town a letter seeking approval to join the Emergency Watershed Protection Program (EWP). They sponsor specific types of river repairs and cover 75% of the cost with the remaining 25% paid by the landowner in cash or in-kind donation. The Board would like more information so Ann will contact Peter Fellows at TRORC to learn more. Charlie motioned to wait until the board receives clarification of the program; Matt seconded; motion carried.
4. Generator Quote – The town receive a quote of $11,026 from Brook Field Service for a generator to service the Town Office. This price does not include various options or maintenance. Charlie motioned to have the Planning Commission pursue and present grant opportunities to help offset the cost; Matt seconded; motion carried.
5. Treasurer Reports – March and April: New account lines were added for the new Fire Truck and for the April 2019 Flood Damage to help track expenses accurately. Connie Martin does not believe a split rail fence would work well along the roadway to the lower section of the cemetery. She will look into other options and make recommendations to the Board.
6. Executive session V.S.A § 313: Charlie adjourned the regular meeting at 8:07 p.m. for the board to enter an Executive Session; Matt seconded; motion carried. Executive Session began at 8:08 p.m.  Charlie motioned for the board to exit the Executive Session at 8:33 p.m.; Matt seconded; motion carried. Charlie motioned to re-open the regular Board Meeting at 8:34 p.m.; Matt seconded, motion carried. Charlie motioned that the board explore developing a Human Resource Policy for all elected, appointed, paid and volunteer town  personnel to be executed by the end of August 2019; Matt seconded; motion carried. There is a Human Resource Employment Law workshop sponsored by VLCT in Stowe June 5, 2019. Trish and board members will look into attending this workshop.
7. Delinquent Tax Properties – Janice reported there are three properties that have been on the list for a very long time: BHH Associates; Tiffany and Harry Watkins et al. All have gone up for tax sale in the past with no results. Janice will write up a description of the properties and the unique situations to be distributed to the board members for review. Kevin O’Toole is a resource that she would like to contact about what to do with the three properties. The board would like Janice to find out what it would cost to hire him. Also, there is one property that is over due by two years with no payments made. Janice would like to wait another year before pursuing further.
8. Appointments to fulfill resignations – The Board will work on finding new appointees for the two positions that Herb Kuendig recently vacated. The positions are Emergency Management Co-coordinator and TRORC Representative.

On a side-bar Ann updated the board about the Sand Shed re-bidding process. The town is waiting for Peter Fellows of TRORC to re-write the bid so it can be sent out again. George requests eliminating the wording, “bid will go to the lowest bidder”.
Next Meeting Dates:  June 4, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:40 p.m.; Matt seconded; meeting adjourned.                                                                        
 Approved Date:      June 6, 2019                                                                          Recorded by:  s/ Tyna Gallagher
 
 
s/Charles Piso
 
s/Matt Corron
 
s/Ann Kuendig
 
 
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 7, 2019
 
PRESENT:             Charles Piso, Ann Kuendig, Trish Fryer, Martha Beyersdorf, Wilbur & Max Abrams, Dave Larkin, Paul Grindel, Steve Turner, Diana & Peter Krass, Trish & Ken Jarecki, Peter Fellows (TRORC)
 
AGENDA
Agenda Modifications: New Business #6 – Jarecki towing issue; #7 – Original General Store Liquor License; #8 – Adopt NRCS (Natural Resource Conservation Service) program
 
Minutes Approval: Regular Meeting Minutes April 15, 2019
 
Public Present:  Peter Fellows of TRORC, Wilbur Abrams, Martha Beyersdorf, Trish Jarecki, Janice Stumpf, Peter Borden
 
Correspondence:

1. Green Letter
2. Abrams Letter
3. Krass Letter
4. Wilcox Letter
5. TRORC Transportation Advisory Committee
6. 2019 VTrans Bicycle and Pedestrian Program

Old Business:

1. NEMRC Proposal (Martha)
2. LEMP Adoption
3. Sand Shed Discussion
4. Fire Truck Payment – Update (Treasurer)
5. Personnel Policy-conflict of Interest
6. Appointment Updates
7. Upper Michigan Road-Update

New Business:

1. Contractor Paperwork- Bryon Fryer Lawn Care & Landscaping LLC
2. River Corridor Adoption (Project)
3. Road Repairs –Update
4. Delinquent Tax Properties (Janice)
5. Line of Credit
6. Jarecki towing issue
7. Original General Store Liquor License
8. Adopt NRCS (Natural Resource Conservation Service) program

 
Next Meeting Date:       May 21, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:01 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #6 – Jarecki towing issue; #7 – Original General Store Liquor License; #8 – Adopt NRCS (Natural Resource Conservation Service) program. Charlie motioned to approve the minutes of the Regular Meeting held April 15, 2019; Ann seconded; minutes approved.

Correspondence:

1. Green Letter – See New Business #3 – Road Repairs
2. Abrams Letter – See New Business #3 – Road Repairs
3. Krass Letter – See New Business #3 – Road Repairs
4. Wilcox Letter – See New Business #3 – Road Repairs
5. TRORC Transportation Advisory Committee – Tabled to future meeting.
6. 2019 VTrans Bicycle and Pedestrian Program – Trish will forward to the Planning Commission.

Old Business:

1. NEMRC Proposal (Martha) – The Listers received three bids within the budget range for the mapping segment of the re-appraisal project. The Listers recommend using NEMRC as the mapping company for a fee of $3,210. Charlie motioned to accept the Listers recommendation to contract with NEMRC for mapping; Ann seconded; motion carried.
2. LEMP Adoption – Local Emergency Management Plan updates have been made. Charlie signed the cover letter so the plan can be submitted to TRORC for review and any changes can be finalized.
3. Sand Shed Discussion – Ann shared information on how the bidding was handled. Working with TRORC they determined two options: Negotiate a contract with one of the bidders and select items to eliminate; or re-bid the project by excluding unwanted items (new RFP). The project would not start until next year (2020) and Peter Fellows of TRORC said construction could get pushed back from spring to late summer if the town elects to re-bid. Peter had a third option by doing a Request of qualifications however this would delay the project further. Charlie motioned to re-bid the project; Ann seconded; motion carried.
4. Fire Truck Payment – Update (Treasurer) – Trish made payment of $11,000 on the new fire truck.
5. Personnel Policy-conflict of Interest – Tabled until Matt can be present for discussion.
6. Appointment Updates – No additional appointments at this time.
7. Upper Michigan Road-Update – Kricket McCusker of T.R. Fellows Engineering has contacted Richard Lunna to provide an estimate for road elevation surveys.

New Business:

1. Contractor Paperwork- Bryon Fryer Lawn Care & Landscaping LLC – Charlie motioned to accept Bryon’s application; Ann seconded; motion carried.
2. River Corridor Adoption (Project) – Tabled until after the meeting with the River Corridor group.
3. Road Repairs –Update: The board is waiting for estimates from the Road Commissioner and contractors to submit to FEMA. The roads are passable and the town used $40,000 from the Contingency fund to cover these costs. A line of credit is needed and the board needs estimates to complete the application. The FEMA pre-inspection team has been through the county and thresholds have been met for FEMA to make a declaration.  The board has 60 days from the date of the disaster to submit funding request. The board expected a list of priorities for the next two weeks for road repairs to be delivered before tonight’s meeting but they did not receive it. The Abrams need the FEMA declaration to move forward with their claim. The Krass’s cannot drive up their driveway and would like written response to their letter. Their driveway does not have an existing culvert. Peter Fellows from TRORC is present to share information about available aid and processes for dealing with this disaster. Peter believes the town will receive the Declaration within two weeks. The USDA has assistance for stream bank repair (rip rap) of 75% when the property has specific threats (potential loss of septic, well, etc.)The EWP can also help with stream bank issues. A buy-out by the state and federal government is another option that is complicated and can take a few years. Usually property owner gets 75% of pre-flood value and the balance of 25% is up to the homeowner or finding another agency to subsidize. Flood insurance only covers the house and contents. Peter recommends to the homeowners to take pictures of the current damage, gather documentation of property status pre-Irene, what was done to repair damage, and any photos of changes to property/stream that has occurred over time, etc. The process requires the town to write a letter to FEMA, get the declaration, and then available funds are appropriated. Peter gave the town officials kudos for being the first town to contact the state Emergency Operations Commission about the storm damage and getting the ball rolling for assistance.
4. Delinquent Tax Properties (Janice) – Tabled as Janice is not present.
5. Line of Credit – The town needs a line of credit once the figures are set by FEMA. Charlie motioned to forward the application to the town attorney, Marylou Scoffield, once the declaration comes through from FEMA for review; Ann seconded; motion carried.
6. Jarecki towing issue – One of their vehicles was parked overnight in the Park and Ride shortly after the April 15 storm that damaged the roads. It was towed because the town was unable to determine who the vehicle belonged and there was no note attached to the vehicle explaining why it was parked after hours. The Jarecki’s would like the town to reimburse them for the towing. The original fee was $250 however the towing company gave Mr. Jarecki $100 discount and revised the fee to $150. The board offered to split the fee and pay $75. The Jarecki’s want the town to pay $125 towards the fee because the original fee was $250 and the discount was theirs. The board offered $75 and the Jarecki’s did not accept.
7. Original General Store Liquor License – License renewal approved by the board
8. Adopt NRCS (Natural Resource Conservation Service) program – Charlie motioned to apply for assistance through NRCS and sign the acceptance letter when it is ready; Ann seconded; motion carried.

Next Meeting Dates:  May 21, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:03 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:  May 21, 2019                                                               Recorded by:   s/Tyna Gallagher
 
 
s/Charles Piso
 
s/Ann Kuendig
 
 
 
 

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 15, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer
 
AGENDA
Agenda Modifications: Old Business #4 – Sand Shed
 
Minutes Approval: Regular Meeting Minutes April 2, 2019
Public Present:  Rita Soto, TRORC
Correspondence:
1.VLCT News “Road Round Tables”
2.Occupational Statistics Report
3.2020 Census New Construction Program
4.Vermont Adaptive-Charity Ride
Old Business:
1.Upper Michigan Road-Update
2.A.B.L.E  Waste-Response to proposal
3.Green Up Day
4.Sand Shed
New Business:
1.Constituent Department Procedure
2.Treasurer Report
3.Discussion on current road damage and power outage
Next Meeting Date:       May 7, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Public Present – Rita Soto from TRORC to be re-scheduled; Old Business #4 – Sand Shed; New Business #3 - Discussion on current road damage and power outage. Charlie motioned to approve the minutes of the Regular Meeting held April 2, 2019; Ann seconded; minutes approved. The power was out all day in Pittsfield and came back on around 6:45 pm due to flooding throughout the region.
 
Correspondence:
1.VLCT News “Road Round Tables” – There are trainings that may be of interest to George. Trish will forward the information to George.
2.Occupational Statistics Report – VT Dept. of Labor requesting updated contact information. Trish will respond.
3.2020 Census New Construction Program – U.S. Dept. of Commerce information. Trish will forward to the Listers.
4.Vermont Adaptive-Charity Ride – Requesting permission to pass through Pittsfield for their annual charity ride. The board approves and Trish will respond.
 
Old Business:
1.Upper Michigan Road-Update: Kricket from TR Fellows would like to sub-contract Richard Lunna to do road survey. Trish will contact Kricket to get an estimate for this work.
2.A.B.L.E Waste-Response to proposal – At this time the board is not interested in contracting for this service.
3.Green Up Day – Saturday May 4, 2019 is green-up day. Rebecca Steward is the coordinator.
4.Sand Shed – There is too much disparity in how the bids were submitted. Ann said there are two alternatives to discuss on how to proceed: Re-bid the project with revised criteria or go with TRORC’s choice and negotiate various pieces of the project. Ann will contact TRORC to find a date this can be discussed further with the board.
 
New Business:
1.Constituent Department Procedure – Trish submitted a draft procedure for the board to review. Charlie motioned to accept the procedure; Matt seconded; motion carried.
2.Treasurer Report – tabled due to power outage.
3.Discussion on current road damage and power outage: The Emergency Operations Center (EOC) was contacted to document the situation for possible assistance/funding for repairs. Several roads in town were damaged by flooding including Upper Michigan at Manning's and Hawk Mountain; Liberty Hill and Guernsey Hollow. Charlie motioned to have George place ‘road closed/local traffic only’ signs on Upper Michigan Road and Liberty Hill; Ann seconded; motion carried. The town office does not have a generator which makes operations difficult in emergency situations. The board would like to pursue a generator and two-way radios due to intermittent cell phone coverage. The two way radios would be used by Emergency Management Coordinators, the Road Commissioner and one Select Board member. Trish will contact EOC for grants/funding for these items and Ann will ask Herb to contact TRORC for possible grants/funding.
 
Next Meeting Dates:  May 7, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:05 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:                                                                                Recorded by:   Tyna Gallagher
 
 
Matt Corron
 
 
s/Ann Kuendig
 
 
s/Charles Piso
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 2, 2019
 
PRESENT:             Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, George Deblon, Peter Borden, Katie Stiles, Kevin Lasko, Craig Bridge from Able Waste, Michael Clark from Winterset
 
AGENDA
Agenda Modifications: Delete NB #1 from original agenda “Town Constituent Departments Policy/Procedures”. Old Business #6 Zoning Permit – Colton Enterprises; #7 Bridge 126 Pittsfield;
#8 Accounting Question; New Business #5 Cemetery Fence; #6 Driveway Permit, #7 Constable-Tim Hunt.
 
Minutes Approval: Regular Meeting Minutes March 19, 2019; Special Meeting Minutes March 20, 2019
 
Public Present:  Craig from ABLE Waste; Michael Clark from Winterset (bridge project)
 
Correspondence:
1.EV Charging Stations Grant Application
2.AOT Grant Monitoring
 
Old Business:
1.Upper Michigan Road
2.Sand Shed-Update and Vote
3.Zoning Administrator Appointment Update
4.Appointment Letters Follow-up
5.Minutes Index
6.Zoning Permit – Colton Enterprises
7.Bridge 126 Pittsfield
8.Accounting Question
 
New Business:
1.Town Constituent Departments Policy/Procedure
2.Able Waste
3.Ditching Update and Timeline
4.Town Hall Committee Letter Update

1. Cemetery Fence
2. Driveway Permit
3. Constable-Tim Hunt

 
Next Meeting Date:       April 16, 2019
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Delete NB #1 from original agenda “Town Constituent Departments Policy/Procedures”. Old Business #6 Zoning Permit – Colton Enterprises; #7 Bridge 126 Pittsfield;
#8 Accounting Question; New Business #5 Cemetery Fence; #6 Driveway Permit, #7 Constable-Tim Hunt. Charlie motioned to approve the minutes of the Regular Meeting held March 19, 2019; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held March 20, 2019; Ann seconded; minutes approved.

Correspondence
1.EV Charging Stations Grant Application - Grants are available for EV pods. The cost to install and provide electricity is responsibility of the town. No action at this time.
2.AOT Grant Monitoring – The report for the audited grants was received and all is in order.
 
Old Business:
1.Upper Michigan Road – George has some concerns with the recommendation from Kristin (Kricket) McCusker of T.R. Fellows Engineering. Trish will contact Kricket to do elevations and a plan for George and the board to review to determine the next step.
2.Sand Shed-Update and Vote – Engineering bids for the project were received and reviewed by Ann, George and TRORC personnel. Holden Engineering & Surveying bid $15,671; DeWolfe Engineering Associates bid $43,400; Dubois & King bid $43,858; and Otter Creek Engineering bid $49,907. The number of hours to complete a task and what type of personnel varied greatly between the bidders. Ann and George evaluated all the bids and presented the information to the board. Charlie motioned to accept Ann and George’s recommendation to go with Holden Engineering & Surveying; Matt seconded; motion carried. Ann will contact TRORC.
3.Zoning Administrator Appointment Update – Sarah Gray recommends finding someone who is a lawyer to fulfill the position. Matt will check with a possible candidate.
4.Appointment Letters Follow-up – There are two vacancies: EC Fiber Delegate and Zoning Board of Adjustment. Ann will check with a possible candidate.
5.Minutes Index – Charlie finds the document helpful and appreciates it.
6.Zoning Permit – Colton Enterprises: Dept. of Environmental Conservation/Regional Floodplain Manager stated the insulation project is okay as it is being installed in upper area of the building. Trish will inform the Regional Manager the permit has been approved by the Interim Zoning Administrator and will ask if there are any other steps to complete.
7.Bridge 126 Pittsfield - Michael Clark from Winterset said work on the project will start the end of April or early May. They need a staging area for their construction trailers and request permission to place them at the Tweed River Open Space. This will require some of the trees to be temporarily re-located. Winterset will move the trees to the permanent location when the project is done and will guarantee them for a year. There is a new engineer for VTrans on the project and he is working on ensuring the project meets FEMA regulations. Charlie motioned to sign the permission request; Ann seconded; motion carried.
8.Accounting Question – New appropriations to town departments will happen in August like they normally do.
 
New Business:
1.Town Constituent Departments Policy/Procedure
2.Able Waste – Craig Bridge proposes the town share the Fast Trash service that Stockbridge uses. They set-up for two hours, twice a month and this could be split with one Saturday at the Stockbridge town office parking lot and one Saturday at the CV Oil plant. Residents from either town could use the service at both locations. The town would pay $260 per month; customers pay $3 per tall kitchen bag, $6 for contractor-size bag, and recycling is free. Able Waste also offers curb service if anyone is interested and it is available weekly or twice a month. The board will discuss this option further.
3.Ditching Update and Timeline – George reported there are two more locations to be done before the June deadline: Tweed River Road and a section in Hawk Mountain. The projects involve ditching and adding stone to improve run-off water quality into nearby waterways.
4.Town Hall Committee Letter Update – Ann shared a draft of the letter. The meeting is scheduled for April 23 at 6 pm. She will do some preliminary research to help get the committee up to speed and assist with organizing the group.
5. Cemetery Fence – The board approved using funds from the Dumas Cemetery Fund for a fence to be installed along the roadway between the two levels. Trish will ask Connie to work on pricing out the project.
6. Driveway Permit – Ron Thompson submitted a driveway permit request for Moose Run Road. It is a new driveway with a culvert and George has approved the plan. Charlie motioned to approve the permit; Ann seconded; motion carried.
7. Constable-Tim Hunt: Trish needs Tim to stop by the office to take the oath. The board secretary will get a message to him. 

Executive Session: Charlie motioned the Board enter Executive Session to discuss media request under Title 1 Section 313(a) of the VT Statutes; Ann seconded; the Board entered Executive Session at 8:03p.m. Charlie motioned the Board exit Executive Session at 8:10 p.m.; Matt seconded; Executive Session ended. Charlie motioned to re-open the regular meeting session at 8:10 p.m.; Matt seconded; the regular meeting session resumed. Trish will respond to the media inquiry.

Next Meeting Dates:  April 16, 2019 Regular Meeting
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:11 p.m.; Matt seconded; meeting adjourned.                                                                        
 Approved Date:      April 15, 2019                                                                          Recorded by:   Tyna Gallagher
 
 Matt Corron 
s/Ann Kuendig 
s/Charles Piso