DATE: April 3, 2018
PRESENT: Charles Piso, Matt Corron, Ann Kuendig via video conference, Patty Haskins, Arline and Jerry Drugonis, Herb Kuendig, George Deblon, Sarah Gallagher
Agenda Modifications: New Business #13 100 on 100 Relay race; and #14 Fenders for Loader
Minutes Approval: Regular Meeting Minutes March 20, 2018
Public Present: George Deblon
1.TRORC LEOP Reminder
3.Vermont Humanities catalog
2.Loss control checklist
3.Control Technologies Contract
4.VHCB Management plan
6.Clerk treasurer transition planning – anticipated executive session
7.Furnace room update
8.Fire house Parking letter update
9.Complete town appointments
10.Library WiFi Policy
11.Bid changes Pittsfield Fire Department
12.Review Town Audit changes
1.Bid Process Exploration Sand Shed
2.Thank you letter John Prendergast, Peter Borden and others
3.Local Emergency Operating Plan
4.Summer Buildings Projects
5.Liquor licenses Original General Store 2nd class, Vermont Farms Catering 1st class
7.Road Commissioner/Temporary Help wages
8.Petition for Reconsideration of Articles 11 and 12
9.Certificate of No Appeal or Suit Pending on 2017 Grand List
10.Sample Capital Planning Document
11.Re-designate official newspaper and 3 public places for posting
12.Summer use of The Green/Bandstand
13.100 on 100 Relay Race
14.Fenders for loader
Next Meeting Date: April 17, 2018
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:01 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Old Business #8 Library WiFi Policy; New Business #2 Road Commissioner - Temporary Help Wages, #3 Fire house parking . Charlie motioned to approve the minutes of the Regular Meeting held March 13, 2018; Ann seconded; minutes approved. Charlie recused himself from Fire department business discussions and voting.
Public Present: George Deblon – See New Business #1, #7 and #14
Arline Drugonis – See New Business #8
1.TRORC LEOP Reminder – The Local Emergency Operating Plan is updated annually and TRORC is reminding members to complete the update. See New Business #3.
2.VLCT Newsletter – April 2018 issue received.
3.Vermont Humanities catalog – Received the Spring 2018 newsletter and workshop catalog.
1.Line striping – Charlie motioned to table; Ann seconded; motion carried.
2.Loss control checklist – Charlie spoke with Wade Mazur from loss control and he recommends the Board pursue the high priority items. The items include fixing the loose bolts, fixing or replacing the slide, and address the playground surface material as it needs to be loosened and may need additional material. The board is also looking at installing a barrier such as a section of split rail fence between the parking lot and the playground.
3.Control Technologies Contract - Charlie motioned to table; Matt seconded; motion carried.
4.VHCB Management plan – Patty distributed copies for Board members to review and bring comments to the next board meeting.
5.Signs update – Charlie will add Fire Department No Parking signs and the Playground signs to the order. There are funds available in the budget line to cover the additional signs. He is still waiting for the invoice from the Corrections Department.
6.Clerk treasurer transition planning – anticipated executive session: Executive Session: Charlie motioned the Board enter Executive Session to discuss applicants for the Town Clerk/Town Treasurer position under Title 1 Section 313(a) of the VT Statutes; Matt seconded; the Board entered Executive Session at 6:35 p.m. Charlie motioned the Board exit Executive Session at 6:55 p.m.; Matt seconded; Executive Session ended. The Board decided to continue the discussion at the Special Select Board meeting in Executive Session on April 5, 2018.
7.Furnace room update - Charlie motioned to table; Matt seconded; motion carried.
8.Fire House parking letter update – Board Secretary will draft a letter to be sent to local business regarding parking in the Fire House parking lot. Businesses to include: Swiss Farm Market, CV Oil, Original General Store, Casa Bella and Greener Futures LLC.
9.Complete town appointments – Charlie motioned to appoint Cathy Capetta to the Local Emergency Planning Commission; Matt seconded; motion carried. The WRVA representative position remains unfilled at this time.
10.Library WiFi Policy – Matt motioned to approve the policy outlining the usage of Wi-Fi in the Library; Charlie seconded; motion carried.
11.Bid changes Pittsfield Fire Department – The Board will continue to review the final bid document that was updated by Caleb Hawley and work on the cover letter.
12.Review Town Audit changes – Charlie motioned to add the Fire Department and the Trustees of Public Funds to the town audit for the additional fee quoted by Jeff Bradley; Matt seconded; motion carried.
1.Bid Process Exploration Sand Shed – Draft reviewed and modified. The bid will be posted on the town website and advertised in the local papers in addition to mailing to several contractors.
2.Thank you letter John Prendergast, Peter Borden and others. Board Secretary will send a Thank You letter on behalf of the board to those that have resigned from their appointed positions.
3.Local Emergency Operating Plan – Patty and Charlie will review April 4th and present at the next board meeting for final approval.
4.Summer Buildings Projects – Matt will review the list of projects and will present priorities for work to be done at the next meeting.
5.Liquor licenses Original General Store 2nd class, Vermont Farms Catering 1st class – Charlie motioned to approve the 2nd class liquor license renewal for the Original General Store; Matt seconded; motion carried. Charlie motioned to approve the 1st class liquor license renewal for Vermont Farms Catering; Ann seconded; motion carried.
6.Clerk/Treasurer Report – Quarterly financials were reviewed and all in order.
7.Road Commissioner/Temporary Help wages – George has requested to keep his wage at the 2017 level and put his increase towards the Temporary Help wage. Charlie motioned to accept the request from George allowing the 35 cents an hour increase to be added to the Temporary Help hourly wage; Ann seconded; motion carried.
8.Petition for Reconsideration of Articles 11 and 12 – Patty received the petition March 29, 2018 and has certified that it is valid. The vote has to be held within 60 days of receipt of the petition. The Special Town Meeting is tentatively May 15, 2018 at 7:00 p.m. Patty will draft the warning and the board will finalize and sign at a Special Select Board meeting on April 5, 2018.
9.Certificate of No Appeal or Suit Pending on 2017 Grand List – There are no appeals or suits pending. The Board signed the certificate.
10.Sample Capital Planning Document – Patty shared a sample Capital Program and Budget Policy document for the Town of Coventry via e-mail to the Board members on March 19th to use as guideline for developing a policy for Pittsfield. Topic to be explored further at a future meeting.
11.Re-designate official newspaper and 3 public places for posting - Matt motioned to keep the Rutland Herald as the official newspaper and to continue using the three current bulletin boards in town (Town Clerk bulletin board, Town Office Building bulletin board and Swiss Farm Market bulletin board) for posting town business; Charlie seconded; motion carried.
12.Summer use of The Green/Bandstand – Matt was asked about using this space in the summer on Sunday afternoons for music and possibly a farmer’s market. Anyone using town facilities for private functions needs their own liability insurance. Matt will relay this information.
13.100 on 100 Relay Race – Organizers are requesting permission to ride through Pittsfield on Saturday August 18, 2018. Approved by the Board.
14.Fenders for loader – George is requesting approval to purchase hinged rear fenders for the new loader. These will help keep dirt and water from spraying all over the loader and engine compartment. Nortrax sells these for $2,200. Charlie motioned for George to purchase fenders for the loader; Matt seconded; motion carried.
Next Meeting Date: Regular Meeting scheduled for April 17, 2018 at 6:00 p.m.
Adjournment: Charlie motioned to adjourn the meeting at 8:10 p.m.; Matt seconded; meeting adjourned.
Approved: April 17, 2018
By: Charles Piso Recorded by: Tyna Gallagher