PITTSFIELD SCHOOL BOARD OF DIRECTORS
SPECIAL MEETING

Wednesday, January 15, 2020, at 7:00 p.m.
Pittsfield Town Office Building

AGENDA

1. Call to Order: Kris calls the meeting to order at 7:04, Present are Peter DuBois Kris Sperber and Ray Rice.

2. Amendments to the Agenda: None

3. Community Engagement/Public Comment: None

4. Action/Discussion Items
New Business: None, we were hoping to have more info to continue with the budget but we are still waiting on numbers from the state.
-We need to know if we are getting the SPED grant funds this year
-We also need the formula from the state so we can determine the tax rate, Kris plans on making a call to the state tomorrow to try to get the numbers needed.

Old Business: 
-2020 Annual School District Meeting and Budget
-PreK Tuition

5. Adjourn: Kris moves that we adjourn at 7:19 Ray seconds and it passes unanimously.

Next Pittsfield School Board meeting: Monday, January 20, 2020

Submitted by: Peter DuBois

 December 11, 2019, Minutes of the Pittsfield School Board of Directors
 
1. Call to Order. Meeting called to order at 7:08 pm. Present are Kris Sperber and Ray Rice.
2. Amendments to the Agenda
                Add in “Pre-K tuition discussion” to Old Business
3. Approve Minutes: November 20, 2019
Approved as amended to reflect postponed meeting date. Kris moved, Ray seconded.
Motion passed.
4. Community Engagement/Public Comment
                No public at the meeting
5. Action/Discussion Items
New Business: 
Payment Order #4. Payment to WCSMUUD for pre-K tuition ($5034). To WUHMS for secondary tuition ($216,000). To KES for elementary tuition ($155,000). To White River Unified District for elementary tuition ($8,212.50). Total $385,496.50. Moved by Ray, seconded by Kris. Motion passes.
Old Business: 
Review and Approve Checkbook Reconciliation
Pre-K tuition. Kris will meet with new WCSU finance director next week to discuss this and other budget matters.
6. Adjournment. Ray moved we adjourn, Kris seconds, motion passes at 8:00pm
 
Next Agenda:
Old business: Pre-K tuition
New Business: 2020 annual school district meeting and budget, payment orders
Next  Pittsfield School Board meeting: Wednesday, January 8, 2020

PITTSFIELD SCHOOL BOARD OF DIRECTORS
 MONTHLY MEETING
 
Wednesday, November 20, 2019
at 7:00 p.m. Pittsfield Town Office Building
 
Present are: Ray Rice, Kris Sperber and Peter DuBois
 
AGENDA
 
1. Call to Order:
Ray calls the meeting to order at 7:00PM Peter seconds and it passes unanimously

2. Amendments to the Agenda: 
None

3. Approve Minutes: October 9, 2019
Approved unanimously 

4. Community Engagement/Public Comment:
Received a notice from the auditor about the timeline for the town meeting.
​We will strive to have everything completed in a timely manner. 

5. Action/Discussion Items

1. New Business: 

           Payment Orders:    Town of Hartford-HACTC tuition: $2,562.00
               Orange SW Unified Union-½ tuition secondary student: $8,204.25, ½ tuition secondary student: $8,560.50.
 
     2.  Old Business:Continued the discussion about covering Pre-K students tuition.
          We will seek info from the new Windsor Central finance director to continue the discussion next meeting as well.

Review and Approve Checkbook Reconciliation:
Approved unanimously

6. Adjournment 
Peter motions to adjourn the meeting at 7:51PM, Ray seconds and it passes unanimously.
 
Next Pittsfield School Board meeting: Wednesday, December 11, 2019

Approved December 11, 2011

s/Kristin Sperber

s/Ray Rice

​Peter Dubois

PITTSFIELD SCHOOL BOARD OF DIRECTORS MONTHLY MEETING
Wednesday, October 9, 2019, at 7:00pm – Pittsfield Town Office Building
 
Present are: Kris Sperber and Peter DuBois
 
AGENDA
 
1. Kris motions to call the meeting to order at 7:00PM, Peter second and it passes unanimously.
 
2. Amendments to the Agenda: None
 
3. Approve Minutes: September 11, 2019 Minutes were approved unanimously.
 
4. No community engagement tonight

5. Action/Discussion Items
     A.  New Business:
                Payment Orders – Waiting on confirmation of residency before paying the latest payment order for a new student.
     B. Old Business:
                Review and Approve Checkbook Reconciliation: Approved
                We have tabled discussions about paying full tuition for Pre-k students because Ray is not    present.
 
6. Peter motions to adjourn the meeting  at 7:37PM and it passes unanimously.
 
Next Pittsfield School Board meeting: Wednesday, November 13, 2019
 
Approved: November 20, 2019
 
s/Kris Sperber
 
s/Peter Dubois

PITTSFIELD SCHOOL BOARD OF DIRECTORS
MONTHLY MEETING
Wednesday, September 11, 2019
7:00pm – Pittsfield Town Office Building
 
Present are: Kris Sperber and Peter DuBois
 
AGENDA
 
1. Call to Order: Kris motions to call the meeting to order at 7:06 PM. Peter seconds and it passes unanimously.
 
2. Amendments to the Agenda: None
 
3. Approve Minutes from June 12, 2019 & August 14, 2019
 
4. Community Engagement/Public Comment: None
 
5. Action/Discussion Items

• New Business:

          Payment Orders
                Orange Southwest School District, Tudition charge from 2018-2019 (prior year expense) $1,372.24.
                Consideration of paying full tuition for pre-k students.

• Old Business:

           Peter motions to approve checkbook reconciliation, Kris seconds and it passes unanimously.
 
6. Kris motions to adjourn the meeting at 7:35, Peter seconds and it passes unanimously.
 
Next Pittsfield School Board meeting: Wednesday, October 9, 2019
 
Approved: October 9, 2019
 
s/Kris Sperber
 
s/Peter Dubois

​​PITTSFIELD SCHOOL BOARD OF DIRECTORS
MONTHLY MEETING
Wednesday, August 14, 2019 at 7:00pm
Pittsfield Town Office Building

AGENDA

Present are: Kris sperber, Peter DuBois and Ray Rice

1. Kris motions to call the meeting to order at 7:03pm.  Peter seconds and it passes unanimously.

2. Amendments to the Agenda: None

3. Approve Minutes: June 12, 2019 (Tabled until next meeting)

4. Community Engagement/Public Comment: We received a thank you note from Peter Borden III, regarding his receiving the jean        Colver Scofield award.

5. Action/Discussion Items
    a. New Business
       i. Payment Orders:

• Killington Mountain School: 1/2 Tuition 3 Students Secondary Tuition: $23,515.50.
• Sharon Academy: 1/2 Tuition 3 Students Secondary Tuition: $28,899.50.
  
• Addison Central SU: Tuition for technical center: $500.19.
• Total: $47,917.19

    b. Old Business
        i. Review and Approve Checkbook Reconcilliation: Ray motions to approve, Kris seconds and it passes unanimously.

6. Kris motions to adjourn at 7:45pm, Ray seconds and it passes unanimously.

Next Pittsfield School Board Meeting: Wednesday, September 11, 2019

Approved: September 11, 2019

s/Kris Sperber
​s/Ray Rice

         

​PITTSFIELD SCHOOL BOARD OF DIRECTORS
MONTHLY MEETING
 
Wednesday, June 12, 2019 at 7:00pm
Pittsfield Town Office Building
 
Attendance: Peter DuBois and Ray Rice
 
1.  Call to Order: Peter calls the meeting to order at 7:03pm.  Ray seconds and it passes   unanimously.
 
2.  Amendments to the Agenda: None
 
3.  Approve Minutes: Ray motions to approve the minutes from April 24, 2019 and May 15, 2019.  Peter seconds and it passes unanimously.
 
4.  Community Engagement/Public Comment: None
 
5.  Action/Discussion Items:
     a.  New Business:
         i.  Payment Order #10 for Woodstock Union Middle and High School 1/3 tuition and partial tuition for 21 secondary students                 $128,596.00.
         ii.  WCSU Liability Insurance $2,460.
         Iii  Audit Expenses $1,200.
        iv. Admin costs (payment 3 and 4) $15,000.
        v.  SPED admin costs $13,500.
        vi. Killington Elementary School: 1/3 tuition and partial tuition for 13 primary students $82,228.57.
        vii. WCSU SPED excess costs, 4 students $75,651.53.
             Ray motions to approve the total of $318,636.53, Peter seconds and it passes unanimously.
    b.  Old Business: Review and approve checkbook reconciliation: Ray motions to approve.  Pete seconds and it passes
​         unanimously.
 
6.  Adjournment: Peter motions to adjourn the meeting at 7:30pm.  Ray seconds and the motion passes.
 
Next Pittsfield School Board meeting: Wednesday, August 14, 2019

Approved: September 11, 2019

s/Kristin Sperber
s/Ray Rice

PITTSFIELD SCHOOL BOARD OF DIRECTORS

MONTHLY MEETING

Wednesday, May 15, 2019, at 7:00 p.m. - Pittsfield Town Office Building

Kris Sperber, Ray Rice and Peter DuBois are all present, as well as Caleb Hawley from the public.

AGENDA
1. Call to Order: Kris calls the meeting to order at 7:04PM
2. Amendments to the Agenda: Ray motions to add approving the Town Meeting Minutes from
    3/5/19, Kris seconds and it passes unanimously.
3. Approve Minutes:
     a. February 13, 2019
     b. March 13, 2019 
     c. April 24, 2019
         Ray motions to approve the February and March minutes, Kris seconds and it approved unanimously.
     d. Town Meeting Minutes: Kris Motions to approve, Ray seconds and it approved  unanimously.
4. Community Engagement/Public Comment
    Caleb discussed his approval of the idea to fully fund preschool aged students, citing getting our youth into education as early
    as possible. He also thinks it can help bring more youthful families into the town; a good way to promote a sense of community.
5. Action/Discussion Items
   a.  New Business:
       -Payment Orders: NONE
       -Prekindergarten Tuition: After a lengthy discussion about pre-kindergarten tuition, including public engagement,
         and input from Rayna Bishop (the District Act 166 Coordinator); we agree and would like to add this to the
         Town Meeting Agenda. 
    b. Old Business:
       -Review and Approve Checkbook Reconciliation: Kris motions to approve, Peter seconds, it approves unanimously. 
        -Jean Colver Scofield Award Update: Ray motions to nominate Peter Borden III to be the recipient of the Jean
         Colver Scofield Award, Peter Seconds and it passes unanimously.    Congratulations Peter!
        -VSBA Code of Ethics: Kris motions to accept the VSBA Code of Ethics, Ray seconds and it passed unanimously.
6. Agenda Setting for June Meeting
7. Adjournment: Peter motions to adjourn at 7:56PM, Ray seconds and it passes unanimously.

Approved:

Kristen Sperber

s/Ray Rice

s/Peter Dubois

​PITTSFIELD SCHOOL BOARD OF DIRECTORS

MONTHLY MEETING

Wednesday, April 24, 2019, at 7:00 p.m. - Pittsfield Town Office Building

AGENDA:

1. Call to Order: Kris Calls the meeting to order @ 7:05

2. Amendments to the Agenda: None

3. Approve Minutes:
  February 13, 2019 - Tabled until next meeting
  March 13, 2019 - Tabled until next meeting

4. Community Engagement/Public Comment: No interest in our children's education.

5. Action/Discussion Items
    A.New Business:
    a. Payment Orders-Kris makes a motion to approve the following payment order. KMS: 1 Tuition Secondary Student ($13,487). Holderness: 1 Tuition Secondary Student ($15,130). Hartford School District: 1 Tuition Secondary Student ($2028.76). Ray seconds the motion and it passes unanimously.
    B.  Old Business:
      a.Review and Approve Checkbook Reconciliation. Ray makes a motion to approve, Peter seconds and it approves unanimously.
      b.Jean Colver Scofield Award Update: Letters are due for May meeting.
      c. VSBA Code of Ethics: Tabling

6. Agenda Setting for May Meeting:
    A. Discuss paying full tuition for preschool students

7. Adjournment: Peter motions to adjourn the meeting, Ray seconds and it passes unanimously at 8:10.

Next Scheduled Meeting: Wednesday, May 15, 2019.

Approved June 12, 2019

s/Ray Rice
​s/Peter Dubois

​Pittsfield School Board of Directors Monthly Meeting
Wednesday, March 13, 2019, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to order: Mary Beth calls the meeting to order at 7:08
2. Elections and Appointments:
     A. Ray nominates Kris as Chairperson 
          a. Peter Seconds
          b. Passes unanimously
     B.  Kris Nominates Peter DuBois as secretary 
          a. Ray seconds 
          b. Passes unanimously
     C.  Kris nominates Ray to be representative at the WCSU Board
          a. Peter Seconds 
          b. Passes unanimously 
3. Operational Decisions:
     A.  Approve regular meetings: 7pm On the second Wednesday of each month.
     B.  Minutes for the meetings are posted in the display board outside the town office  building as well as at the post office.
     C.  We will use Robert’s Rules for the small meetings
     D.  We do not need to post our meetings in the newspaper
     E.  We will research the Code of Ethics on the VTVSBA.org website to adopt at the next meeting.
 
-Motion made by Ray to follow through on items a-d and Peter Seconds it, passes unanimously.

-We we have tabled item E until the next meeting.

4. No amendments to the agenda
5. Table the minutes from February 13, 2019
6. No public comments
7. Action/Discussion Items
     A. New Business:
          a. Payment Order #7: Orange SW Unified Union School District 1 Secondary Student, $17,121; WCSU ¼ Admin Cost $7,500;                      WCSU 21 Students Secondary ⅓ tuition $113,549; 19 Students Primary ⅓ tuition $95,000; Killington Mountain School 5                        Students Secondary tuition and 1 Student for 25 Days $41,276; IRS SS+Med Tax $194.17. Total: $274,637.17.  Ray moves to                   approve and Peter seconds, it approved unanimously. 
          b. Letters are out for Jean Colver Scofield Award.
     B. Old Business:
          a. Approved the Checkbook reconciliation 
8.  No update for the agenda in April.
9. Kris motions to adjournment 
     A. Ray seconds
     B. Passed unanimously. 

Approved: May 15, 2019
By: s/Ray Rice   s/Kristen Sperber