DRAFT - PITTSFIELD SCHOOL BOARD OF DIRECTORS
 
MONTHLY MEETING
 
Wednesday, June 10, 2020, at 7:00 p.m. - Pittsfield Town Office Building
Present are: Kris Sperber, Ray Rice and Pete DuBois
 
 AGENDA
 
1. Call to Order: Kris calls the meeting to order at 7:10 Ray seconds and it passes unanimously.
2. Amendments to the Agenda: Kris motions that we discuss the SPED Funds, Pete seconds and it passes unanimously. 
3. Approve Minutes- April 8, 2020 and May 13, 2020: Peter Motions to approve the meeting minutes from april and may, Ray seconds and it passes unanimously (to be signed once we meet in person)
4. Community Engagement/Public Comment
5. Action/Discussion Items: Huge thank you to Elizabeth Warner and Sarah Gallager for putting together an amazing presentation for the seniors.
o New Business:
SPED Discussion: We may not get reimbursed from the past two years of SPED costs, we need to add the past funds to this year’s SEER report. Mike already tried to submit one, they requested we wait and add it to this year’s report. If they reimburse the funds it will likely be released to Windsor Central, we will have to acquire it from them.
 
Payment Orders: None
Final balance of: $108,836.64
 
Fiscal Year End Discussion
o Old Business: 
Jean Colver Sofield scholarship: Kris thanks Peter and AJ for working together to make what was a very difficult decision this year. Both applicants were absolutely incredible (having been raised by our very own Kris and Ray). Congratulations to the two recipients! Pete motions to award Alice Sperber and Magnolia Rice for the Jean Colver Sofield scholarship, Kris seconds and it passes unanimously.
 
Review and Approve Checkbook Reconciliation: Motion made by Kris to approve, Ray seconds and it passes unanimously.
 
6. Agenda Setting for August Meeting (July off!)
7. Adjournment: Ray motions to adjourn at 7:44, Peter seconds and it passes unanimously.
 
Next Scheduled Meeting: Wednesday, August 12, 2020, at 7:00 P.M.
 

PITTSFIELD SCHOOL BOARD MEETING MINUTES
WEDNESDAY MAY 13 2020     


I. CALL TO ORDER - The duly warned meeting was called to order at the PITTSFIELD TOWN HALL offices at 7:05 p.m. by Kris with Ray present.   

II. AMENDMENTS TO THE AGENDA: Added to New Business – SPED Reimbursements

III. Approve Minutes – April 8, 2020 = Tabled for next meeting 

IV. Community Engagement/Public Comment = None

V. ACTION/DISCUSSION ITEMS:
A. New Business :
                        1. Payment Orders: Payment Order #9 = $131,534 Total = Killington
                      Elementary SPED of $78,227 + Woodstock Union Middle school SPED of $53,307 Ray made the Motion and Kris seconded. Approved Payment Order #9 Approved unanimously.
2. Jean Colver Sofield Scholarship: Two applications received. Pete Dubois and AJ Ruben are to choose because Kris and Ray recused their votes for this issue. Winner to be announced next meeting.
3. SPED AUDIT from WCSU 2017, 2018, 2019 are being double checked for any questions regarding SPED reimbursement funds.
B. Old Bussiness: 
1. Review and Approve Check Book reconciliation. Done by Kris and motion to approve by Kris, seconded by Ray Approved unanimously.

VI. AGENDA FOR NEXT MEETING JUNE 10, 2020 at 7:00pm.
A. Same agenda. Keep Jean Colver; add Fiscal Year End discussion
VII. ADJOURNMENT: Motion to adjourn by Ray at 7:35; seconded by Kris and Approved unanimously.

​PITTSFIELD SCHOOL BOARD OF DIRECTORS

MONTHLY MEETING

Wednesday, April 8, 2020, at 7:00 p.m. - Pittsfield Town Office Building
Present are: Kris Sperber, Ray Rice and Peter DuBois
AGENDA

1. Call to Order: Kris calls the meeting to order at 7:02, ray seconds and it passes unanimously.
2. Amendments to the Agenda: None
3. Approve Minutes- February 12, March 4, and March 11, 2020 (all approved)
4. Community Engagement/Public Comment: None (COVID 19)
5. Action/Discussion Items: Discussion about which schools are implementing online classes and how it seems to be going.
    o New Business: 
       Payment Orders: Killington Elementary: Correction to the invoice: $4,000
       Orange SW UUSD:½ tuition secondary student: $8,204.25
       ½ tuition for 2 elementary students: $13,081
    o Old Business: None
​
Review and Approve Checkbook Reconciliation: Approved

6. Agenda Setting for May Meeting: Jean Colver Sofield scholarship discussion (letters are due).
7. Adjournment: Ray motions to adjourn the meeting at 7:26, Kris seconds and it passes unanimously.

Next Scheduled Meeting:
Pittsfield- Wednesday, May 13, 2020, at 7:00 P.M.

​PITTSFIELD SCHOOL BOARD OF DIRECTORS
 
MONTHLY MEETING
 
Wednesday, March 11,2020, at 7:00 p.m. - Pittsfield Town Office Building
 
Present are Kris Sperber and Ray Rice; Peter DuBois is ill but present via Internet
 
AGENDA
 
1. Call to Order: Kris Calls the meeting to order at 7:00
PM, Ray seconds so it passes unanimously. 
 
2. Amendments to the Agenda: None
 
3. Approve Minutes:
Approval of minutes from February 12 and from March 4 (annual district meeting) are tabled until April 8 meeting
 
4. Community Engagement/Public Comment: None tonight
 
5. Board reorganization:
            Chair: Ray nominates Kris, and Peter seconds. Kris is elected unanimously.
            Secretary: Kris nominates Peter, and Ray seconds. Peter is elected unanimously.
            Representative to WCMUUD: Peter nominates Ray, Kris seconds. Ray is elected unanimously.
 
5. Action/Discussion Items
    A.  New Business:
​         1.Payment Order #7 
                  Sharon Academy: ½ tuition for 3 secondary students: $23,899.50
                  Orange SW SD: tech center tuition, FY20: $1,549.04
                  WCMUUD: 3rd q tuition, 3 pre-K students: $2,517
                 Total: $27,965.54
Ray motions to approve the total, Kris seconds and it passes unanimously.
 
      B. Old Business: 
        Review and Approve Checkbook Reconciliation: Kris motions to approve, Ray seconds and it approves unanimously. 
       SPED: Discussed FY18, FY19 audits and grants from AOE channeled through WCSU/WCMUUD for SPED intensive. Kris continues   to work with Mike Concessi at WCSU and with Jeremy Parker at AOE to resolve.

6. Adjournment: Kris motions to adjourn the meeting at 7:35 pm Ray seconds and the motion passes.
 
Approved April 8:  s/Kris Sperber, s/Ray Rice

​PITTSFIELD SCHOOL BOARD OF DIRECTORS
SPECIAL MEETING

Wednesday, January 22, 2020, at 7:00 p.m.
Pittsfield Town Office Building

AGENDA

1. Call to Order: Kris Calls the meeting to order at 7:01, present are Kris Sperber, Ray Rice and Pete DuBois.

2. Amendments to the Agenda: None

3. Action/Discussion: Budget and Town Meeting Report

Kris motions to approve a budget for fiscal year 2021 of $1,144,825. Ray seconds the motion. 
Discussion:
SPED grants (mainstream, intensive, extraordinary, and EEE) were once sent to districts. That practice changed, and funds are only sent to Supervisory Unions. 
 
SPED reimbursement is triggered by reports submitted to the Agency of Education. For FY18, 19, and now FY20 (the current year) Pittsfield SPED expenditures have been bundled into the entire WCSU reports and the SU has been getting the reimbursement. 
 
Sherry (SPED) and Mike (Finance) at WCSU agree this has happened, and Pittsfield will be credited reimbursement on the FY20 SPED invoice. 
 
After several months of discussion we have decided to add funding for full day pre-k to the budget this year.
 
Kris moves we close discussion and vote to approve the budget. Pete seconds, and the motion passes unanimously. 
 
Kris moves to approve the School Directors Report. Ray seconds the motion. There is no discussion, and the motion passes unanimously.

4. Adjourn: Ray motions to adjourn the meeting at 7:35pm, Pete seconds and it passes unanimously.

Next Pittsfield School Board meeting: Wednesday, February 12, 2020

PITTSFIELD SCHOOL BOARD OF DIRECTORS
SPECIAL MEETING

Wednesday, January 15, 2020, at 7:00 p.m.
Pittsfield Town Office Building

AGENDA

1. Call to Order: Kris calls the meeting to order at 7:04, Present are Peter DuBois Kris Sperber and Ray Rice.

2. Amendments to the Agenda: None

3. Community Engagement/Public Comment: None

4. Action/Discussion Items
New Business: None, we were hoping to have more info to continue with the budget but we are still waiting on numbers from the state.
-We need to know if we are getting the SPED grant funds this year
-We also need the formula from the state so we can determine the tax rate, Kris plans on making a call to the state tomorrow to try to get the numbers needed.

Old Business: 
-2020 Annual School District Meeting and Budget
-PreK Tuition

5. Adjourn: Kris moves that we adjourn at 7:19 Ray seconds and it passes unanimously.

Next Pittsfield School Board meeting: Monday, January 20, 2020

Submitted by: Peter DuBois

 December 11, 2019, Minutes of the Pittsfield School Board of Directors
 
1. Call to Order. Meeting called to order at 7:08 pm. Present are Kris Sperber and Ray Rice.
2. Amendments to the Agenda
                Add in “Pre-K tuition discussion” to Old Business
3. Approve Minutes: November 20, 2019
Approved as amended to reflect postponed meeting date. Kris moved, Ray seconded.
Motion passed.
4. Community Engagement/Public Comment
                No public at the meeting
5. Action/Discussion Items
New Business: 
Payment Order #4. Payment to WCSMUUD for pre-K tuition ($5034). To WUHMS for secondary tuition ($216,000). To KES for elementary tuition ($155,000). To White River Unified District for elementary tuition ($8,212.50). Total $385,496.50. Moved by Ray, seconded by Kris. Motion passes.
Old Business: 
Review and Approve Checkbook Reconciliation
Pre-K tuition. Kris will meet with new WCSU finance director next week to discuss this and other budget matters.
6. Adjournment. Ray moved we adjourn, Kris seconds, motion passes at 8:00pm
 
Next Agenda:
Old business: Pre-K tuition
New Business: 2020 annual school district meeting and budget, payment orders
Next  Pittsfield School Board meeting: Wednesday, January 8, 2020

PITTSFIELD SCHOOL BOARD OF DIRECTORS
 MONTHLY MEETING
 
Wednesday, November 20, 2019
at 7:00 p.m. Pittsfield Town Office Building
 
Present are: Ray Rice, Kris Sperber and Peter DuBois
 
AGENDA
 
1. Call to Order:
Ray calls the meeting to order at 7:00PM Peter seconds and it passes unanimously

2. Amendments to the Agenda: 
None

3. Approve Minutes: October 9, 2019
Approved unanimously 

4. Community Engagement/Public Comment:
Received a notice from the auditor about the timeline for the town meeting.
​We will strive to have everything completed in a timely manner. 

5. Action/Discussion Items

1. New Business: 

           Payment Orders:    Town of Hartford-HACTC tuition: $2,562.00
               Orange SW Unified Union-½ tuition secondary student: $8,204.25, ½ tuition secondary student: $8,560.50.
 
     2.  Old Business:Continued the discussion about covering Pre-K students tuition.
          We will seek info from the new Windsor Central finance director to continue the discussion next meeting as well.

Review and Approve Checkbook Reconciliation:
Approved unanimously

6. Adjournment 
Peter motions to adjourn the meeting at 7:51PM, Ray seconds and it passes unanimously.
 
Next Pittsfield School Board meeting: Wednesday, December 11, 2019

Approved December 11, 2011

s/Kristin Sperber

s/Ray Rice

​Peter Dubois

PITTSFIELD SCHOOL BOARD OF DIRECTORS MONTHLY MEETING
Wednesday, October 9, 2019, at 7:00pm – Pittsfield Town Office Building
 
Present are: Kris Sperber and Peter DuBois
 
AGENDA
 
1. Kris motions to call the meeting to order at 7:00PM, Peter second and it passes unanimously.
 
2. Amendments to the Agenda: None
 
3. Approve Minutes: September 11, 2019 Minutes were approved unanimously.
 
4. No community engagement tonight

5. Action/Discussion Items
     A.  New Business:
                Payment Orders – Waiting on confirmation of residency before paying the latest payment order for a new student.
     B. Old Business:
                Review and Approve Checkbook Reconciliation: Approved
                We have tabled discussions about paying full tuition for Pre-k students because Ray is not    present.
 
6. Peter motions to adjourn the meeting  at 7:37PM and it passes unanimously.
 
Next Pittsfield School Board meeting: Wednesday, November 13, 2019
 
Approved: November 20, 2019
 
s/Kris Sperber
 
s/Peter Dubois