DATE:                    November 15, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Don Bass, Sue and Mike Wuerthele, Wendy Reese, Herb Kuendig, Sarah Gallagher
 
Agenda
Agenda Modifications:  Correspondence #1 additions – Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon; Old Business #11 – Town Hall Cleaning; New Business #3 – Quintown Senior Center relocation request, #4 – Control Technologies thermostat proposal, #5 Town Clerk/Treasurer Report, #6 – Garofalo property request for EWP repair
 
Minutes Approval:  Regular Meeting - 11/1/16
Public Present: Herb Kuendig – Highwood Homeowners Association
Correspondence:

1. Letters from Annabelle Williams, Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon
2. VLCT News November 2016
3. Vermont Health Connect 2017 plan Comparison Tool
4. Act 250 Onsite Mitigation Layer
5. Griffin & Griffin Bid for Open Space
6. Public Input on TS4 General Permit
7. Public Forum “Securing Vermont’s Economic Future”

Old Business:

1. Riverside Farm Neighbors Update / Notice of Alleged Violation from Natural Resources Board
2. Notice of Lawsuit and request to waiver service of a summons
3. Town Employee Blue Cross Blue Shield
4. HRA/FSA Renewal Due
5. Snowmobile Trail Tweed River Drive
6. Snow Removal: Town Buildings
7. Highwood Homeowners Association Concerns about Parking on Tweed River Drive
8. Mutual Waiver of Rents, Taxes, Assessments and Liability and Release of Covenants 173 Park Place
9. Town Facilities User/Rental Agreement
10. Peyton House Demolition
11. Town Hall Cleaning

New Business:

1. Fairpoint Pole Placement - Silver Spring Road
2. Budgets - General Fund
3. Quin-town Senior Center relocation request
4. Control Technologies thermostat proposal
5. Town Clerk/Treasurer Report
6. Garofalo property request for EWP repair

 
Next Meeting Date:  December 6, 2016
Adjournment:
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:05 p.m.  Agenda modifications:  Correspondence #1 additions – Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon; Old Business #11 – Town Hall Cleaning; New Business #3 – Quin-town Senior Center relocation request, #4 – Control Technologies thermostat proposal, #5 Town Clerk/Treasurer Report, #6 – Garofalo property request for EWP repair
 
Minutes Approval: Matt motioned to approve the November 1, 2016 minutes; Mona seconded; minutes approved.
 
Correspondence:

1. Letters from Annabelle Williams, Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon – Letters supporting wages and health benefits for town employees at least meet the state averages.
2. VLCT News November 2016 – Received, no action
3. Vermont Health Connect 2017 plan Comparison Tool – New online tool available for consumers to compare the various health plans that are available. No action.
4. Act 250 Onsite Mitigation Layer – Vermont Dept. of Agriculture provided a link to view the Onsite Mitigation Program. The purpose of the program is to preserve the best soils in Vermont specifically for present and future agricultural endeavors. No action.
5. Griffin & Griffin Bid for Open Space – The town received a bid after the deadline and it was significantly higher than Harvey’s bid. No action.
6. Public Input on TS4 General Permit – Vermont Dept. of Environmental Conservation is holding a public meeting on December 6, 2016 from 1:00 – 3:00 p.m. at the ANR Annex in Berlin VT on the draft of General Permit 3-9007 for Stormwater Discharges from Transportation Separate Storm Sewer System (TS4 General Permit). No action.
7. Public Forum “Securing Vermont’s Economic Future” – Green Mountain Economic Development is hosting a forum on November 17, 2016 from 4:00 – 6:00 p.m. at the Quechee Club. No action.

 
Old Business:

1. Riverside Farm Neighbors Update / Notice of Alleged Violation from Natural Resources Board – Alleged violations are related to Conditions 1, 7 and 18 of Land Use Permit WW-3-0763-1. No action.
2. Notice of Lawsuit and request to waiver service of a summons – Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board entered at 7:45 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board exited at 7:50 pm.
3. Town Employee Blue Cross Blue Shield – The Board opened the floor for comments from attendees. Mike, Sue, Wendy and Sarah were all in favor of the paying 100% of the premium. The Board discussed their preferences which ranged from paying 100% to setting cap on the amount the Town would contribute. Matt motioned for a vote on continuing with the Platinum Plan at 100% coverage. Motion approved by vote, 2 to 1.
4. HRA/FSA Renewal Due – Discussion included keeping the HRA at $1,250 per employee and replenish each year to keep at that level; and continue to rollover any unused funds. The fund balance can be reviewed yearly and changes made if necessary.  Any unused funds stay with the town, not the employee. Matt motioned for a vote on rolling over the $1,250 per employee each year. Motion approved by vote, 2 to 1.
5. Snowmobile Trail Tweed River Drive – The Road Commissioner shared his concerns about snowmobiles traveling on town roads via e-mail. The Board will invite Dot Williamson to the next meeting to discuss further. The letter to Dot will request that she obtain written agreement from affected landowners and/or residents along the new route to aid the Board in making a final decision.
6. Snow Removal: Town Buildings – Patty contacted David Pezetti about giving the town a quote on snow removal. In general he shovels when there is 3 inches or more snow. He is contracted with Wintergreen and could do the town buildings at the same time. The town has not yet received a cost proposal from David. Matt will do snow removal until this is resolved.
7. Highwood Homeowners Association Concerns about Parking on Tweed River Drive – The Road Commissioner addressed this concern via e-mail with the Board and does not have any issues with the occasional parking that occurs in this location. A follow-up will be sent to Mr. Shor.
8. Mutual Waiver of Rents, Taxes, Assessments and Liability and Release of Covenants 173 Park Place – Marylou Scofield forwarded this to the town to finalize. It is for the McAdams property and should have been completed at the closing. Motion to sign waiver. Moved: Matt Corron. Seconded: Mona Colton. Motion carried, document signed, witnessed and notarized.
9. Town Facilities User/Rental Agreement – Patty shared a draft with the Board to review. Revised agreement approved.
10. Peyton House Demolition – Herb Kuendig on behalf of the Highwood Homeowners Association requests the foundation remain in place to help stabilize the embankment. They are concerned the land in this area will erode, thus creating other issues in the development. Matt will contact Kevin Geiger at TRORC on the matter.
11. Town Hall Cleaning – Kerry Gilbert has agreed to clean the Town Office twice a month and will do the initial cleaning of the Town Hall if she can have someone help her. The Board approved the request. The Town Hall will be cleaned quarterly after the initial cleaning.

 
 New Business:

1. FairPoint Pole Placement on Silver Spring Road – Petition and Approval of Orders for Right-of-Way for utility work. Matt will look at the location and contact George if necessary to determine how to proceed with this request.
2. Budgets - General Fund – Patty will provide more information after November bills are received. Discussed possible building repairs, obtaining estimates and information; articles to warn for town meeting. Patty suggested an Audit as it has been three years. Motion to not include an audit in the upcoming budget. Moved: Dave Larkin. Seconded: Mona Colton. Motion carried.
3. Quin-town Senior Center relocation request – They are seeking a temporary location for January and February 2017 for their office and cooking activities. The facility needs to be handicapped accessible. Patty will forward the User/Rental Agreement form for their review.
4. Control Technologies (CT) thermostat proposal – The thermostat is not controlling the heat in the basement. A possible solution costs $396 and contractor is not sure it will work. CT would like to bring in a specific technician to troubleshoot the issue. Patty will find out if there is a fee.
5. Town Clerk/Treasurer Report – Reviewed October financials.
6. Garofalo property request for EWP repair – Requesting the town to sponsor him so EWP can address a possible sinkhole. Tate Jeffrey, Civil Engineer with USDA Natural Resources Conservation suggests the town meet with Rich and look at area of concern. The EWP program does not cover Operations and Maintenance of property. Dave and George will go meet with Rich and visit the site for photos. Then the Board can review and discuss a course of action.

 
Next Meeting Date:  December 6, 2016
Adjournment: Matt motioned to adjourn the meeting at 8:24 p.m.; Dave seconded; motion carried.
 
Approved:       12/6/2016                                                                                   Recorded by:     Tyna Gallagher
         
Matt Corron
Dave Larkin
Mona Colton

DATE:                    November 1, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Erica Hurd, Ray Colton, Don Bass, Dot Williamson, Joyce Stevens, Mike Hildenbrand - DuBois & King
 
Agenda
Agenda Modifications:  Correspondence #8 – TRORC Clean Water Advisory Committee, Old Business #6 – Independent Contractor Documentation and #7 – Discontinuance Town Highway #15
 
Minutes Approval:  Regular Meeting - 10/18/16
 
Public Present: Dot Williamson-NB #1 Snowmobile Trail Tweed River Drive
 
Correspondence:

1. EC Fiber Informational Meeting
2. TRORC Offer of assistance for enhanced energy planning
3. Methods and Tools for Transportation Resilience Planning Workshop
4. Roads Scholar Workshop: Vermont Local Roads
5. VLCT Municipal Action Paper No. 6 Water Quality: Keeping it clean
6. CV Oil New Office Project Review Sheet
7. WW - 3- 2619 Permit for CV Oil
8. TRORC Clean Water Advisory Committee

 
Old Business:

1. Riverside Farm Neighbors Update
2. Asbestos Inspections for Buyout Properties
3. Notice of Lawsuit and request to waiver service of a summons
4. Liquor Permit for Library
5. Town Employee Blue Cross Blue Shield
6. Independent Contractor Documentation
7. Discontinuance Town Highway #15

 
New Business:

1. Snowmobile Trail Tweed River Drive
2. Town Hall Inspection - Board members will inspect town hall for potential repairs to budget for
3. Snow Removal: Town Buildings
4. Highwood Homeowners Association Concerns about Parking on Tweed River Drive
5. HRS/FSA Renewal Due
6. Town Cemetery Budget and Town Highway Budget
7. Tweed River Open Space Bids

 
Next Meeting Date:  November 15, 2016
Adjournment:
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications:  Correspondence #8 – TRORC Clean Water Advisory Committee, Old Business #6 – Independent Contractor Documentation and #7 – Discontinuance Town Highway #15.
 
Minutes Approval: Matt motioned to approve the October 18, 2016 minutes; Mona seconded; minutes approved.

Correspondence:

1. EC Fiber Informational Meeting in the Library November 3, 2016 at 6:30 p.m.
2. TRORC offers assistance for enhanced energy planning that certifies the town is energy compliant. Information to be forwarded to the Planning Commission.
3. Methods and Tools for Transportation Resilience Planning Workshop offered by TRORC on December 7, 2016 from 10:30 a.m. to 12:30 p.m. Information to be forwarded to George.
4. VTrans Roads Scholar Workshop: Vermont Local Roads – three workshops offered in November in different locations around the state. Information to be forwarded to George.
5. VLCT Municipal Action Paper No. 6 Water Quality: Keeping it clean – no action required.
6. CV Oil New Office Project Review Sheet from the Agency of Natural Resources. Request to sub-divide 60 acres into two lots: Lot 1 consisting of 10.07 acres for a new office and garage; and Lot 2 consisting of 49.97 acres. No action required.
7. WW - 3- 2619 Permit for CV Oil from the Agency of Natural Resources for sub-division and development plans of 60 acre parcel requires Act 250 permit. No action required.
8. TRORC Clean Water Advisory Committee – Pittsfield needs a representative on the committee. Matt will post opening to try to find an interested citizen.

 
Old Business:

1. Riverside Farm Neighbors Update – Dave had not had any updates from Act 250 Compliance Officer. Matt will keep on agenda for future updates.
2. Asbestos Inspections for Buyout Properties – Matt will meet with KD Associates on Wednesday November 2, 2016 at 1:00 p.m. to show them the buildings.
3. Notice of Lawsuit and request to waiver service of a summons – The Town received a second one from the same person. VLCT is looking into it and will determine if they will litigate. Patty is waiting to hear back.
4. Liquor Permit for Library special event – The Board decided not to authorize a Liquor Permit for this event. Vicky Bair, an underwriter with VLCT said the liability falls under the town’s insurance. The Board does not want to take the risk.
5. Town Employee Blue Cross Blue Shield – Patty prepared Health Plan summary from the 2015 VLCT survey as the 2016 information is not available yet. The Board reviewed the information and will take it into consideration when deciding on the health plan benefit.
6. Independent Contractor Documentation – Harvey’s Plumbing and Excavation submitted documents for Board review and approval. Matt motioned to approve Harvey’s as an independent contractor; Dave seconded; motion carried. Don Marshall painting submitted documents for Board review and approval. Matt motioned to approve Don as an independent contractor; Mona seconded; motion carried.
7. Discontinuance Town Highway #15 – Marylou Scofield, town attorney, has provided the property description for the discontinuance of the segment of Town Highway #15 as it relates to the Kuendig property. Patty noted this will need to be addressed when the town gets the annual highway mileage verification from the state.

 
 New Business:

1. Snowmobile Trail Tweed River Drive – Dot Williamson is working on re-routing the snowmobile trail now that Joe Desena has closed down the access across his Riverside property. The trail would run along the Nubers property on Lower Michigan onto the road, then across Route 100 onto Parmenter. Mona suggests Dot should talk to the landowners along the route. The trail will be marked with a curfew as it is primarily for snowmobilers to access services. Dot will speak to the landowners.
2. Town Hall Inspection - Board members will inspect the town hall for potential repairs in order to have estimates for upcoming budget. The Board will meet at 7:00 a.m. on Friday, November 4, 2016. Patty will warn the meeting; Matt will take minutes.
3. Snow Removal: Town Buildings – Patty will post job again this year. The Board discussed looking into finding a property maintenance contractor. It was suggested David Pezetti might be worth contacting. Dave to pursue contractor options.
4. Highwood Homeowners Association (HHA) Concerns about Parking on Tweed River Drive – Michael Shor, a director on HHA board, sent an e-mail October 23, 2016 sharing homeowner concerns about parking along the lower portion of the road by Riverside Farm and the mailboxes for Highwood. They are inquiring about parking restrictions and if there use to be “No Parking” signs. Patty will give to George to investigate signs. Tyna will respond to Mr. Shor.
5. HRS/FSA Renewal Due – The chart Patty prepared for Old Business #5 has a summary of HRA coverage. Mona states a rollover of funds is highly unusual. She suggests the amount is kept at $1,250 without rolling over. The Board will discuss further when determining the health plan benefit.
6. Town Cemetery Budget and Town Highway Budget – Patty shared figures she received from Connie for the Cemetery budget and from George for the Highway budget. Some figures were adjusted.
7. Tweed River Open Space Bids – One bid was received for the project even though there were 5 to 6 contractors at the pre-bid meeting. Harvey’s Plumbing and Excavating submitted a bid of $54,928 that includes $34,000 for two inches of topsoil over the entire area. Mike Hildenbrand reviewed bid for completeness and found it to be correct. Mike clarified that the top soil can be reduced, the willow stakes will not be planted and the two gravel berms will be removed. Matt motioned to accept the bid from Harvey’s for the open space project; Mona seconded the motion; motion carried.

 
Next Meeting Date:  November 15, 2016
 
Adjournment: Matt motioned to adjourn the meeting at 8:03 p.m.; Dave seconded; motion carried.
 
Approved:        November 15, 2016                                                               Recorded by:     Tyna Gallagher
        
Matt Corron
 
Dave Larkin
 
Mona Colton