DATE:                     June 21, 2016
PRESENT:               Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Craig Bridge, Marion Abrams
 
Agenda
Agenda Modifications:  New Business #5 – Perpetual Care Funds; New Business #6 – Community Service request
 
Minutes Approval:  Regular Meetings - 5/17/16 & 6/7/16
 
Public Present:  Craig Bridge for Fast Trash; Marion Abrams for EC Fiber
 
Correspondence:

1. Green Mountain Economic Development Corporation
2. VLCT News
3. VLCT Legislative Wrap Up

 
Old Business:

1. Town Highway Structures Grant Agreement
2. Efficiency Vermont Reimbursement
3. Closing FEMA Buyout - Peyton
4. Town hall Projects
5. Subcontractor and Sole Proprietor contract
6. TH #15

 
New Business:

1. Application for Special Event Permit
2. Vermont Farms Catering Request To Cater Malt, Vinous, and/or Spirituous Liquors on dates 6/24-6/26, 7/15-7/17, 7/29,7/30, 8/5, 8/6, 8/12, 8/13, 8/19, 8/20, 8/26, 8/27
3. ECFiber
4. Fast Trash
5. Clerk/Treasurer Report – Perpetual Care Funds
6. Community Service Request

 
Next Meeting Date:  July 5, 2016
Adjournment:
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:02 p.m.  The agenda was modified to include:  New Business #5 – Perpetual Care Funds; New Business #6 – Community Service request.
 
Minutes Approval: Mona motioned to approve the May 17, 2016 minutes; Matt seconded; minutes approved. Matt motioned to approve the June 7, 2016 minutes; Dave seconded; minutes approved.
 
Correspondence:

1. Green Mountain Economic Development Corp. meeting at King Arthur Flour June 23, 2016 for anyone interested in learning more about what they do. No action.
2. VLCT News – June issue received.
3. VLCT Legislative Wrap – 2016 report received.

 
Old Business:

1. Town Highway Structures Grant Agreement – Tweed River Drive bridge grant was awarded. There is a 10% in-kind match and this is in the budget. Mona motioned to approve the grant; Matt seconded; motion carried and agreement was signed.
2. Efficiency Vermont Reimbursement – The town received $2,467.20 as a rebate for the insulation work performed in the Town Hall. No action.

     3.  Closing FEMA Buyout for Peyton property is delayed to Water Association issues. Marylou is pursuing. Patty has contacted TRORC for instructions on how to handle the buyout funds.
     4. Town Hall Projects – The Board discussed various small projects in light of the $2,500 budget. The larger painting project will not be done this year and Matt will contact Don Marshall. Mona volunteered to paint the entryway with the help of Joyce Stevens in the cooler weather. Flag pole may get painted, Connie would know how it is lowered if this project is pursued. Matt will research the VT Historic Preservation grant, briefly it is a 50% match with a maximum of $20,000 per grant, applications are due in September and it does cover structural projects. Matt will update the board at a future meeting.
     5.  Subcontractor and Sole Proprietor contract – Patty updated and customized the Contract for Services. The Board reviewed and approved sending it to VLCT for final approval.
     6.  TH #15 – Marylou will contact the Kuendigs regarding the easement they are requesting. Matt will check with George to determine if the area in question is in the town ROW. 

​New Business:

1. Application for Special Event Permit – Go America/Go Beverages dba as Whistlepig Whiskey has applied to set up a 10 x 10 tent for Farm to Fork Fondo Expo at Riverside Farm. Matt motioned to approve the application; Mona seconded; motion carried.
2. Vermont Farms Catering Request to Cater Malt, Vinous, and/or Spirituous Liquors on the following dates in 2016:  6/24-6/26, 7/15-7/17, 7/29, 7/30, 8/5, 8/6, 8/12, 8/13, 8/19, 8/20, 8/26, 8/27. All events will be done by 10:00 p.m. Mona motioned to approve all 12 requests; Matt seconded; motion carried.
3. ECFiber – Marion Abrams updated the Board on EC Fiber progress. The build from Bethel to Pittsfield is almost complete and just needs to be connected on the Pittsfield end. EC Fiber has applied for all pole permits (make-ready). The plan now includes all of Tweed River Drive rather than just the beginning of the road. EC Fiber received funds to build-out to six towns and Pittsfield came in 6th out of 24 towns. RFP have been received by seven bidders and EC Fiber hopes to start building in 2017. The build happens at no cost to the town.
4. Fast Trash – Craig Bridge explained their Fast Trash service. They need a place in town to leave two containers: 12 yard for recycling and 8 yard for bulk metal. They would have a compacting truck in town on Saturdays from 8 a.m. to noon to collect trash and recycling. Pricing is $4 for 30-33 gallon bag or for two smaller kitchen-sized bags. They typically set-up at town garages, fire departments or other areas with access in and out plus space to leave containers.
5. Clerk/Treasurer Report – Perpetual Care Funds: Patty shared information from VLCT on how these funds should be handled. The process needs to be clear. The Board will invite the Trustees of Public Funds and Cemetery Commission to the next meeting to discuss further.
6. Community Service Request – Tyna asked the Board if they would consider having someone stain/paint the Town Hall railings, stairs and windows as community service project. The town would provide the supplies and the individual would perform the work. The Board took a brief tour to look at the items that need attention and agreed to have Dave work with the person to get this work done. Patty will supply Dave with contacts to obtain supplies.

 
Next Meeting Date:  July 5, 2016
Adjournment: Matt motioned to adjourn the meeting at 7:30 p.m.; Mona seconded; motion carried.
Approved: 7/5/16
                                                                                                                                Recorded by:   Tyna Gallagher
Matt Corron                                         
Mona Colton
 Dave Larkin

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     June 7, 2016
PRESENT:               Matt Corron, Dave Larkin, Patty Haskins, Suana Rubin, Emily Jarecki, Kevin Geiger, Ann and Herb Kuendig
Agenda
Minutes Approval:  Regular Meeting 5/3/2016 & 5/17/16
Public Present:  Kevin Geiger and/or Peter Fellows from TRORC
Correspondence:

1. Spartan Agoge Event
2. VNH Connect  
3. Howards Fire Control Services
4. Long Trail Century Ride
5. Draft TRORC Energy Implementation Plan
6. Pittsfield Audit Review Letter

 
Old Business:

1. River corridor bylaw update for ERAF
2. Update paint contractor regarding town hall project
3. TH#15

 
New Business:

1. Late Dogs
2. 2017 Building Community Grants
3. Effective Date Pay Raises
4. Clerk/Treasurer Report

a.Monthly Financials
b.Professional training - June 8

​    5. Documenting Subcontractors and Sole Proprietors for 2016 Workers Comp Audits 

Next Meeting Date:  June 21, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:05 p.m.
 
Minutes Approval: May 17, 2016 minutes approval tabled until both Matt and Mona are present to sign. Matt motioned to approve the May 3, 2016 minutes; Dave seconded; minutes approved.
 
Correspondence:

1. Spartan Agoge Event – June 16 – 18, 2016 with registration starting at 6:00 a.m. Expect 150 attendees at Riverside Farm. Act 250 Project Review requires attendees to close vehicle doors quietly due to early morning hours. No action.
2. VNH Connect – newsletter, no action.
3. Howards Fire Control Services – update on services, no action.
4. Long Trail Century Ride – June 25, 2016 bicycle ride passing through town; it is a fun leisurely tour, not a race. No action.
5. Draft TRORC Energy Implementation Plan – Three Regional Planning Commissions have completed the pilot program. They developed model pathways to 90% renewable energy within respective regions. Draft sent to Dept. of Public Services and more information is available on-line through TRORC energy-implementation link. No action.
6. Pittsfield Audit Review Letter – TRORC no longer needs letter from town. Information was obtained from VT Agency of Commerce & Community Development.

Old Business:

1. River corridor bylaw update for ERAF – Kevin Geiger from TRORC explained the bylaw and what it means. In summary it will restrict where structures and the like can be built based on where the corridor is located; get higher percentage of ERAF back in an emergency; and helps people know where it is safer to build.
2. Update paint contractor regarding town hall project – Matt will contact Don Marshall. Projects will be reviewed at next Board meeting.
3. TH#15 – Matt shared estimate from George for materials and labor for the Kuendigs driveway. The town will supply labor and trucking of materials; and owners are to pay for materials; approximately $750 for each party. The town will also ‘throw up’ the road. The Kuendigs will think it over and reply in writing. The Kuendigs state the Browns have an easement over the property, not under it, therefore they want another easement. Matt will contact town’s attorney about the easement and will ask George about a timeline to do the driveway.

 
New Business:

1. Late Dogs – Board authorized sending certified letters referencing $250 fine. Patty will send.
2. 2017 Building Community Grants – VT Historic Preservation has matching grants available. Matt will look into this further regarding the Town Hall.
3. Effective Date Pay Raises – Raises occur the second week after town meeting for hourly personnel. Salaried personnel are paid retroactively as their pay is an annual amount. Developing a Personnel Policy Handbook would have this type of information. Patty and Matt will work on template provided by VLCT. VLCT states it is the Board’s responsibility to set the policies however the clerk typically pulls most of the information together. Patty will forward the template to Dave and Mona as well.
4. Clerk/Treasurer Report

a.Monthly Financials – The board would like the tree work invoice to be paid from the cemetery fund.
b.Professional training - June 8: The office will be closed so Patty and Sarah can attend a symposium on accounting. No one was available to cover the office.

     5.  Documenting Subcontractors and Sole Proprietors for 2016 Workers Comp Audits – VLCT PACIF provided Patty with a checklist of items their auditors will be looking for when conducting audits. They provided a template and Patty modified to reflect town information. Board will review and discuss further at June 21, 2016 meeting. 

Next Meeting Date:  June 21, 2016; and tentatively July 5, 2016 and August 2, 2016.
 
Adjournment: Matt motioned to adjourn the meeting at 8:24 p.m.; Dave seconded; motion carried.
 
 
Approved:    June 21, 2016                                                                               Recorded by:   Tyna Gallagher
                 
Matt Corron
 
Dave Larkin