​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 18, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Erica Hurd, Ray Colton
 
Agenda
Agenda Modifications:  Old Business #3 – Green-Up Vermont, #4 – Custodian, #5 – Tax Sale Properties; New Business #5 – Town Office Building elevator maintenance and inspection, #6 – Notice of Lawsuit and Request to Waive Service of a Summons, #7 – Liquor Permit for Library
 
Minutes Approval:  Regular Meeting - 10/4/16
 
Public Present: Erica Hurd NB#7, Ray Colton NB#4
 
Correspondence:

1. VLCT News October 2016
2. VLCT Municipal Action Paper #4: Public Safety in Vermont
3. VCIL Autumn 2016 Publication
4. Elan City Radar Signs
5. ECFiber Annual Report
6. PACIF Renewal Rates

 
Old Business:

1. Riverside Farm Neighbors Update
2. VLCT PACIF Renewal Update
3. Green-Up Vermont
4. Custodian
5. Tax Sale Properties

 
New Business:

1. Bill Oren Concerns regarding refugee resettlement. He referenced this article: http://watchdog.org/277446/refugees-on-way-to-rutland-despite-unanswered-concerns/
2. Planning Commission Resignation and New Appointment
3. Asbestos Inspections for Buyout Properties
4. Town Employee Blue Cross Blue Shield
5. Town Office Building elevator maintenance and inspection
6. Notice of Lawsuit and Request to Waive Service of a Summons
7. Liquor Permit for Library

 
Next Meeting Date:  November 1, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications:  Old Business #3 – Green-Up Vermont, #4 – Custodian, #5 – Tax Sale Properties; New Business #5 – Town Office Building elevator maintenance and inspection, #6 – Notice of Lawsuit and Request to Waive Service of a Summons, #7 – Liquor Permit for Library
 
Minutes Approval: Matt motioned to approve the October 4, 2016 minutes; Dave seconded; minutes approved.
 
Correspondence:

1. VLCT News for October 2016 received, no action.
2. VLCT Municipal Action Paper #4: Public Safety in Vermont, position paper on public safety, no action.
3. VCIL Autumn 2016 Publication – Vermont Center for Independent Living news, no action.
4. Elan City Radar Signs – Pricing for portable radar signs: $2,000 plug-in, $2,400 battery, $2,500 solar. No action at this time.
5. ECFiber Annual Report – They expect to have most of the 24 eligible towns for fiber optic network services to be up and running by 2019.
6. PACIF Renewal Rates – Notice informing towns of a single digit increase in rates however they do not have specifics yet.

 
Old Business:

1. Riverside Farm Neighbors Update – Joe Naser e-mailed the town regarding noise complaint he reported to Peter Borden and Linda Mattson on October 7, 2016 at approximately 11 pm. Dave has not had any updates from the Act 250 Enforcement Officer. Matt will keep this topic on the agenda for follow-up.
2. VLCT PACIF Renewal Update – Patty spoke with Susie Benoit at VLCT on 10/12/16 regarding Certificate of Liability for those renting the Town Hall. It is for the town’s protection. Renters can get through their homeowners insurance or it can be purchased through VLCT. Rates depend on the number of attendees, is alcohol served, etc. The daily rental fee for the Town Hall is $125 plus Certificate of Liability. Patty has asked to have someone come to meet with town officials to review insurance information.
3. Green-Up Vermont – Matt motioned to appoint Zev Ruben as the Green-Up Coordinator for the May 2017 event, Mona seconded, motion carried. Zev will try to find a helper who could take over for 2018.
4. Custodian – Kerry Gilbert will meet with Patty to discuss cleaning the town office building as well as the town hall.
5. Tax Sale Properties – Matt spoke to Marylou Scofield, town attorney, about doing another tax sale where the town would consider purchasing the property. Marylou has concerns about the town doing this and recommends Patty talk to the town of Lyndon. The town cannot keep any monies over and above the sale. Lyndon said to watch out for details and their property owner became offensive to town employees. Patty will tell Janice not to go forward with a tax sale at this time. The town does not want to purchase the Hawk property.

 
 New Business:

1. Bill Oren Concerns regarding refugee resettlement. He referenced this article: http://watchdog.org/277446/refugees-on-way-to-rutland-despite-unanswered-concerns/ - Bill wanted the Board to be aware the refugees can re-settle within 50 miles of Rutland.
2. Planning Commission Resignation and New Appointment – Emily Jarecki has resigned her position on the commission. Sarah Gallagher expressed interest in filling position. Matt motioned to appoint Sarah to the vacancy on the commission, Mona seconded, motion carried.
3. Asbestos Inspections for Buyout Properties – Kevin Geiger, TRORC, sent out RFP’s to three contractors for Asbestos Inspection and received two bids. KAS bid $1,418 if both properties were inspected the same day; or $1,699 if inspected on two separate days. KD’s bid only mentions Park Place for $950. Mona motioned to go with KD as long as they include the Route 100 property (formerly Halligan) and it is less than KAS bids; Matt seconded; motion carried. Patty will call KD Associates.
   
4. Town Employee Blue Cross Blue Shield – Ray Colton states employees pay a percentage of their health insurance. He would like to know what other towns offer. Patty stated the report from VLCT will be out soon and she can have the information for the next Board meeting. Patty distributed the BC/BS insurance plan options to the Board for review. Currently the town rolls over the HRA of $1,250 per employee each year. Ray is concerned about the rollover and Mona states it is unusual to rollover. Note any unused monies stay with the town.
   
5. Town Office Building elevator maintenance and inspection – Maintenance and inspection has been done on both lifts. VT Elevator did not pass Town Offices due to inoperable telephone battery. Accessibility Systems came to fix it however the telephone was fine. VT Elevator tested it improperly. Bottom line – VT Elevator said they would pay Accessibility Systems (AS) invoice for the service call. Mona told Patty to hold off paying VT Elevator to be sure they pay AS.
   
6. Notice of Lawsuit and Request to Waive Service of a Summons – Kalyn Stephens is the complainant. Patty got permission from Matt to consult Marylou Scofield. The documents have been forwarded to VLCT to review and respond on course of action.
   
7. Liquor Permit for Library – Erica shared with the Board information about Bill S138 that allows VT public libraries, museums, etc. to serve beer and wine for charitable events. Erica has submitted her application for a liquor license as the Library is interested in trying this for their upcoming event “Soup & Paint” November 14th. Patty stated verified the Library is covered under the town’s liability insurance. VLCT will review the law and get back to Patty. 

 
Next Meeting Date:  November 1, 2016 – The Board will do a survey of buildings at the beginning of the meeting in order to identify items that need quotes for budgeting purposes.
 
Adjournment: Matt motioned to adjourn the meeting at 7:25 p.m.; Dave seconded; motion carried.
 
Approved:          11/1/2016                                                            Recorded by:     Tyna Gallagher
__________________________          
Matt Corron
 
__________________________
Dave Larkin
 
__________________________
Mona Colton

DATE:                    October 4, 2016
PRESENT:             Matt Corron, Dave Larkin, Patty Haskins
 
Agenda
Agenda Modifications:  Correspondence #9 – GMNF Field Visit Itinerary; Old Business #5 – Irene Buyout Grant Extension, #6 – VLCT Loss Control Visit, #7 – Delinquent Dog Owner; New Business #2 – Leimgruber Fence, #3 – VLCT PACIF Renewal, #4 – Town Hall
Minutes Approval:  Regular Meeting - 9/20/16
Public Present:
 
Correspondence:

1. VLCT Municipal Action Paper #1
2. VLCT Municipal Action Paper #2
3. VLCT Municipal Action Paper #3
4. VLCT Fall Planning and Zoning Forum
5. GMNF Invitation to comment on Peak.com Special Use Permit
6. Green Up Vermont Fund Request
7. Central Vermont Council on Aging Newsletter
8. TRORC Re: Public Information Regarding LEOPs
9. GMNF Field Visit Itinerary

 
Old Business:

1. Park Place Buyout Property Update
2. Vtrans Right of way Acquisition Update
3. Riverside Farm Neighbors Update
4. Tweed River Park Plans Update
5. Irene Buyout Grant Extension
6. VLCT Loss Control Visit
7. Delinquent Dog Owner

 
New Business:

1. Clerk/Treasurer Report
2. Leimgruber Fence
3. VLCT PACIF Renewal
4. Town Hall

 
Next Meeting Date:  October 18, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:04 p.m.  Agenda modifications:  Correspondence #9 – GMNF Field Visit Itinerary; Old Business #5 – Irene Buyout Grant Extension, #6 – VLCT Loss Control Visit, #7 – Delinquent Dog Owner; New Business #2 – Leimgruber Fence, #3 – VLCT PACIF Renewal, #4 – Town Hall
 
Minutes Approval: Matt motioned to approve the September 20, 2016 minutes; Dave seconded; minutes approved.

Correspondence:

1. VLCT Municipal Action Paper #1 – Position paper on self-governance, no action.
2. VLCT Municipal Action Paper #2 – Position paper on transportation issues, no action.
3. VLCT Municipal Action Paper #3 – Position paper on Land Use and Energy, no action.
4. VLCT Fall Planning and Zoning Forum – Will be held November 2, 2016 and information has been forwarded to George.
5. GMNF Invitation to comment on Peak.com Special Use Permit – Green Mountain National Forest invites comments regarding Peak.com’s request for a 5 Year Special Use Permit. They operate two endurance races a year. One race with a maximum of 50 entrants runs in May and the other race with a maximum of 125 entrants runs in June. Comments due by September 27, 2016. No action.
6. Green Up Vermont Fund Request – Annual request for $50 donation to be discussed during budgeting sessions. Also requesting town to appoint a coordinator. Patty will contact Zev Rubin about coordinating again in 2017.
7. Central Vermont Council on Aging Newsletter – no action.
8. TRORC Re: Public Information Regarding LEOPs – Memo from Secretary of State Jim Condos informing towns LEOP information is public information and will be posted on-line with all private and personal information redacted. No action.
9. GMNF Field Visit Itinerary – Invitation to join the Recreation Opportunities Public Field Visit regarding the Robinson Integrated Resources Project  on October 6, 2016 from 9 a.m. to 2 p.m. Review of potential trail opportunities, improved campsites and possible shelters. No action.

 
Old Business:

1. Park Place Buyout Property Update – Patty spoke with TRORC and they are contacting three qualified contractors to bid on the demolition and removal of the Peyton house. The goal is have this done before winter.
2. VTrans Right of Way Acquisition Update – Matt and George met with Eric Furs from VTrans to review and discuss proposed utilities ROW and guardrail placement. Eric will pass along the town’s questions and concerns regarding the proposal.
3. Riverside Farm Neighbors Update – Dave has not heard anything further from the Aaron the Enforcement Officer. Dave will message Aaron for an update.
4. Tweed River Park Plans Update – table until the town hears from VTrans regarding questions and concerns over proposed plan as noted in Old Business #2 .
5. Irene Buyout Grant Extension – Reviewed and signed TRORC sub-grant extension agreement for September 30, 2016 through June 30, 2017. CDBG wants to wrap up all grants by 6/30/17. Patty informed the Board that all invoices are up-to-date. Matt motioned to sign agreement; Dave seconded; motion carried.
6. VLCT Loss Control Visit – They visited 113 and 173 Park Place on 9/8/16 and did not have any recommendations from a loss control perspective. They suggested keeping the Peyton house closed up and post a couple of “No Trespassing” signs. Matt will pick up some signs and post.
7. Delinquent Dog Owner – John Durney has not registered his dog yet. Arrangements were made so his dog could get vaccinated locally at no charge. He has not followed through on the rabies or dog license. Patty will send another non-compliance “fine” letter.

New Business:

1. Clerk/Treasurer Report – Monthly and quarterly financials were reviewed.
2. Leimgruber Fence – George met with Bill to measure distance from center of the road to the fence. It is 21 feet from centerline. The Town right-of-way is 25 feet however George does not see where the fence will interfere with any road maintenance.
3. VLCT PACIF Renewal – Workers’ Compensation, Property and Vehicle insurance is through PACIF. Patty reviewed questions and verified answers with the Board. More research needs to be done on valuation of certain items however the policy will be returned as is and can be updated at a later date. The liquid chloride trailer needs to be added and George will register with DMV to get a VIN for it.
4. Town Hall – Trash after the Bazaar presented a challenge. Other events have also created a trash issue in light of Act 148. The Town Hall Agreement will be updated to include the removal of trash in compliance with Act 148. Patty will check into the “Certificate of Liability” listed in the agreement. Patty will try to find someone interested in cleaning the Town Hall. Patty would like to see the Town Hall used more. Dave will look into window cleaning for the Town Hall and Town Office for budgeting purposes. Dave will also check into getting quotes from commercial cleaners for the Town Hall.

 
Next Meeting Date:  October 18, 2016 – The Board will do a survey of buildings at the beginning of the meeting in order to identify items that need quotes for budgeting purposes.
 
Adjournment: Matt motioned to adjourn the meeting at 7:31 p.m.; Dave seconded; motion carried.
 
Approved:       10/18/2016                                                                                   Recorded by:    Tyna Gallagher
    
Matt Corron
 
Dave Larkin