Pittsfield Select Board Emergency Meeting
Thursday, February 25, 2016
9:30 am
Town Office Building

Present: Wendy Reese, Matt Corron and Patty Haskins

The meeting was called to order by Wendy Reese at 9:30 am.

The Select Board reviewed and discussed the “Mutual Waiver of Rents, Taxes, Assessments and Liability and Release of Covenants for Property Located at 113 Park Place, Highwood, Pittsfield, Vermont.”  Matt made a motion to approve and sign the waiver.  Seconded by Wendy.  Matt signed the waiver, Wendy witnessed and Patty notarized.

Meeting adjourned at 9:40 am.

Minutes recorded by: ________________________________
   Patricia S. Haskins


Minutes approved by: ________________________________  Dated: March 8, 2016
   Matt Corron

   
   ________________________________
   Wendy Reese

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     February 23, 2016
PRESENT:               Wendy Reese, Patty Haskins, Matt Corron
 
Agenda Modifications:  OB #5 Green-Up Coordinator; NB #5 Buyout Administrator change; and NB #6 FY18 Transportation Prioritization
 
Minutes Approval:  Regular Meeting 2/2/2016
Public Present:    
Correspondence:

1. Heart of Vermont Productions
2. VLCT Spring Select Board Institute
3. VLCT News
4. VLCT VERB Trust program offering
5. Bob Ennis: FEMA Buyout
6. Agency of Natural Resources PILOT changes
7. White River Alliance

 
Old Business:

1. TH #15: update (Patty)
2. Proposed Calendar for 2016 Select Board
3. Update on Town Hall: roof and Efficiency Vermont
4. Speed Limit Request – Route 100
5. Green-Up Coordinator appointment

 
New Business:

1. Planning Commission appointment
2. Grand List – no suits pending
3. 2016 Liquor License Renewals - Clear River Tavern and Casa Bella
4. Review Town Report and preparation for Town Meeting
5. Buyout Administrator change
6. FY18 Transportation Capital Projects Prioritization

 
Next Meeting Date:   

1. TOWN MEETING March 1, 2016
2. (Proposed regular meeting date change) March 8, 2016

 
Adjournment
 
Wendy motioned to open the meeting; Matt seconded; the meeting was called to order at 6:00 p.m.
 
Agenda Modifications:  OB #5 - Green-Up Coordinator; NB #5- Buyout Administrator change; and NB #6 - FY18 Transportation Prioritization
 
Minutes Approval: Wendy motioned to approve the February 2, 2016 Regular Select Board meeting minutes; Matt seconded; minutes approved.
 
Correspondence:

1. Heart of Vermont Productions – 100x100 Relay race requesting permission to pass through Pittsfield on August 13, 2016. Board approved. Patty will return form.
2. VLCT Spring Select Board Institute is scheduled for March 12, 2016. Matt will check into alternative for getting information as he is unable to attend.
3. VLCT News – February issue received. No action.
4. VLCT VERB Trust program offering – VLCT Employment Resource and Benefits program is new and provides customized consultative support and services for health insurance related issues for a fee. No action.
5. Bob Ennis: FEMA Buyout – HMGP Administrator for 113 Park Place buyout. No action.
6. Agency of Natural Resources PILOT changes – Review pending changes for Payment In Lieu of Taxes plan. A new rate structure is to take effect in 2017. Full report available at http://tinyurl.com/grx5e52 No action.
7. White River Alliance – Implementation Plan for Solid Waste over 5 years to meet requirements of Act 148 received. One copy will be posted at Town Office. There will be public meetings in the near future.

Old Business:

1. TH #15 – Patty updated board on town attorney Marylou Scofield’s research. The Brown’s already have an easement for the driveway. Marylou recommends discontinuing that portion of the road; accept the survey provided by Mr. & Mrs. Kuendig’s surveyor; Marylou can write up description for discontinuance; and town can update next highway map. Marylou suggested the town provide labor to gravel the remainder of Mr. & Mrs. Kuendig’s driveway if the Kuendig’s provide the gravel. Wendy motioned to accept the survey and authorize Marylou to draw up description for paperwork; Matt seconded; motion carried. Patty will contact Marylou. Matt will ask George to estimate the cost of gravel for the Kuendig’s.
2. Proposed Calendar for 2016 Select Board – Wendy prepared a chart with standard Action items to help next Board. She will forward chart so new Board can update as needed.
3. Update on Town Hall: Roof and Efficiency Vermont (EV) – Corey will complete final touches before Town Meeting. Shaping Energies now has paperwork to request EV rebates.
4. Speed Limit Request for Route 100 – VTrans verified speeders through town and they have forwarded their recommendations to the VT Traffic Committee for the March 7, 2016 meeting. VTrans recommends using electronic speed detector signs on each end of town. Patty will contact TRORC about borrowing small speed warning signs.
5. Green-Up Coordinator appointment – Wendy motioned to appoint Zev Ruben; Matt seconded; motion carried. Board Secretary will send appointment letter.

New Business:

1. Planning Commission appointment – Wendy motioned to appoint Emily Jarecki to the vacant position; Matt seconded; motion carried. Board secretary will send appointment letter with a 3-year term ending 2019.
2. Grand List – no suits pending: Wendy motioned to sign the Grand List that there were no suits pending; Matt seconded; board members signed Grand List.
3. 2016 Liquor License Renewal - Clear River Tavern and Casa Bella: Clear River Tavern submitted renewals for a 1st Class Restaurant and Bar license and Outside Consumption license. Wendy motioned to approve both renewals; Matt seconded; motion carried. Casa Bella submitted renewals for a 1st Class Restaurant and Bar license and Outside Consumption license. Wendy motioned to approve both renewals; Matt seconded; motion carried. Casa Bella’s licenses are pending due to required re-certification for enforcement.
4. Review Town Report and preparation for Town Meeting – Board members reviewed materials for upcoming Town Meeting.
5. Buyout Administrator change – Bob Ennis is no longer with TRORC. Kevin Geiger is now the administrator of record for 113 Park Place FEMA buyout project.
6. FY18 Transportation Capital Projects Prioritization – TAC committee from TRORC provided the Fiscal Year 2018 list. Total of 24 projects and are requesting input on the priorities. Paving Route 100 from Killington to Stockbridge is #7; replacement of bridge at Lower Michigan is #16. No action.

Meeting Schedule:  

1. TOWN MEETING March 1, 2016
2. (Proposed regular meeting date change) March 8, 2016 – Possibly move to March 3, 2016 and second meeting on March 22, 2016. Matt will check his schedule.

Adjournment: Wendy motioned to adjourn the meeting at 7:40 p.m.; Matt seconded; meeting adjourned.
 
Approved: March 8, 2016                                                           Recorded by:   Tyna Gallagher
 
__________________________
Matt Corron
 
__________________________
Wendy Reese
 
Dave Larkin not in attendance

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     February 2, 2016
PRESENT:               Wendy Reese, Patty Haskins, Matt Corron, Janice Stumpf, Jennifer Howard
 
Agenda Modifications:  NB #2a. January Financials; NB #2b. Boiler repair; and NB #2c. Planning Commission resignation
 
Minutes Approval:  Regular Meeting 1/21/2016
 
Public Present:    

1. Janice Stumpf, Delinquent Tax Collector

 
Correspondence:

1. Tyler Wren re: Farm to Fork Fondo 2016

 
Old Business:

1. TH #15

                       
New Business:

1. Select Board Policy on responsibilities
2. Town Clerk/Treasurer   

          a. January Financials
          b. Boiler repair
          c. Planning Commission resignation​

Next Meeting Date:   February 16, 2016
 
Wendy motioned to open the meeting; Matt seconded; the meeting was called to order at 6:03 p.m.
 
Agenda Modifications: New Business 2a. January Financials; NB #2b. Boiler repair; and NB #2c. Planning Commission resignation
 
Minutes Approval: Wendy motioned to approve the February 21, 2016 Regular Select Board meeting minutes; Matt seconded; minutes approved.
 
Public Present:    

1. Janice Stumpf, Delinquent Tax Collector: Janice will not be able to attend Town Meeting and would like to be nominated to fulfill the position again. She updated the Board on delinquent tax items should any questions come up at Town Meeting. Janice has mapped out a plan for resolving three ongoing tax issues that would require Marylou Scofield’s expertise. Wendy moved the Board supports the Delinquent Tax Collector to contact the town attorney for help on resolving the three ongoing tax issues; Matt seconded; motion carried.

 
Correspondence:

1. Tyler Wren re: Farm to Fork Fondo 2016 – Scheduled for July 17, 2016 at Riverside Farm. He requested a letter of support from the Select Board in order to obtain state approval to allow 2 bicyclists abreast to enter the state highway at the start of the event. Wendy moved to have Tyler pursue approval with the state; Matt seconded; motion carried.

 
Old Business:

1. TH #15 – Patty researched records from 1972 and forward to determine if the property in question by the Kuendigs was discontinued and now part of their property. Maps and minutes are not clear. The Board reviewed the information and the exact location of the .03 section of TH #15 is unclear. Wendy moved to have Patty pursue the following items with the town attorney Marylou Scofield: What/where is TH #15; easement issues; and who is responsible for the driveway/who owns it; Matt seconded; motion carried.

 
New Business:

1. Select Board Policy on responsibilities – Matt, Wendy, and Patty had not received notice from Dave regarding who would be fulfilling his building duties while he was away. Nor did he give any estimate for length of time away. Neglect of duties has been discussed previously by the board. Wendy conferred with Garrett Baxter, Senior Staff Attorney at VLCT regarding adopting a specific policy for the board on responsibilities and consequences of not meeting the responsibilities. Referring to page 13 of the VLCT Selectboard Handbook, it states: Notwithstanding that there is no provision for removing a local official from office, keep in mind that selectboard members who willfully neglect to perform the express or implied duties imposed upon them by law may be imprisoned for up to one year or fined up to $1,000 or both, 13 V.S.A. § 3006, and town officers who neglect their duties, whether willfully or not, may be fined up to $100. 24 V.S.A. § 902. Vermont courts have found a selectperson personally liable for “ordinary and simple neglect to perform his duties. State v. Baldwin, 116 Vt. 112, 70 A.2d 242 (1949). The board decided that no action will be taken at this time, however in light of Dave’s absence and lack of communication Wendy moved the board re-organize assignment of duties; Matt seconded; motion carried. Wendy and Matt will share responsibility of town buildings until Town Meeting. The board will discuss further at future meetings.
2. Town Clerk/Treasurer

• a. January Financials – reviewed, no questions.
• b. Boiler repair – heat was not working 2/1/16. Patty contacted CV Oil and found a valve error. They re-started it and recommend waiting on replacing the valve. It’s an expensive part and may not need to be replaced yet.
• c. Planning Commission resignation – Bruce Shaw resigned the position. He is away for work too much to be able to contribute to the commission. They are looking for a replacement.

 
Other:  Wendy spoke with Corey Novotny on status of completing the Town Hall entrance. He should be finished Thursday February 4, 2016. Patty suggested the Board add sealing and painting the cinder block and concrete steps in this entryway area to the building maintenance list. The area looks really good now and doing this would put the finishing touches on it.
 
Meeting Schedule:  Next meeting is scheduled for Tuesday, February 16, 2016.
 
Adjournment: Wendy motioned to adjourn the meeting at 7:06 p.m.; Matt seconded; meeting adjourned.
 
Approved: 2/23/2016                                                                                             Recorded by:      Tyna Gallagher
 
__________________________
Matt Corron
 
__________________________
Wendy Reese
 
Dave Larkin not in attendance