Pittsfield Select Board Regular Meeting Minutes January 2, 2018

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    January 2, 2018
PRESENT:             Peter Borden, Charles Piso, Patty Haskins, Caleb Hawley, Dave Colton
AGENDA
Agenda Modifications: Minutes Approval – TH #15 Hearing Minutes; New Business #3 – Sheetrock and pipe insulation in TO boiler room
 
Minutes Approval:  Regular Meeting December 19, 2017; and TH #15 Hearing December 19, 2017
 
Public Present:  Pittsfield Fire Dept. personnel
 
Correspondence:

1. Equalization study results
2. Efficiency Vermont Better Buildings By Design
3. Rutland Chamber
4. District 2 and 3 Environmental Commission Memo
5. VLCT Sarah Jarvis 

Old Business:

1. Rt 100 paving project update
2. Fire Department Apparatus report
3. EC Fiber update

 
New Business:

1. Clerk Treasurer Report
2. Budget preparation
3. Sheetrock and pipe insulation in TO boiler room

 
Next Meeting Date:  To be determined, 2018
 
Charlie motioned to open the meeting at 5:58 p.m., Peter seconded, meeting opened. Matt will not be able to attend tonight’s meeting. Agenda modifications – Minutes Approval – TH #15 Hearing Minutes; New Business #3 – Sheetrock and pipe insulation in TO boiler room . Charlie motioned to approve the minutes of the Regular Meeting held December 19, 2017; Peter seconded; minutes approved. Peter motioned to approve the minutes for TH #15 Hearing held December 19, 2017; Charlie seconded; minutes approved.
 
Public Present:  
1.Pittsfield Fire Dept. personnel – Dave Colton and Caleb present on behalf of the Pittsfield Fire and Rescue (PFR). Charlie informed them that Matt is not present tonight so if anything regarding this topic requires a vote it will have to wait until Matt is present. This way there’s no conflict of interest. PFR changed some of the specs on the truck which lowered the price by $5,000 bringing it to $245,916. PFR shared interest rates that they were able to get. VTEC is in the 3.5-3.8% range depending on whether it is for 5 years, 7 years or 10 years. Mascoma Savings had the best rates ranging from 2.7-2.9% for a 5 year lease. Northfield Savings was 3.2%; Heritage Family Credit Union was 5.9% and Lake Sunapee would not quote. The Board would like PFR to get comparative quotes from other vendors with at least three bids to consider. Patty suggested they send out a bid letter listing specs with a bid opening date at a Select Board meeting. She offered to help with the letter. Dave and Caleb will work on this and come up with a list of vendors to contact. The board will include an article in the Town Meeting warning for funds to go towards a new pumper/tanker for the townspeople to vote on. An actual vote to replace the tanker may not occur until August or November.
 
Correspondence:

1. Equalization study results – Received from VT Department of Taxes. Common level of appraisal is 112.62%; coefficient of dispersion is 16.33; Education Grand List is $101,504,800 and the Equalized Education Grand List is $90,130,560.
2. Efficiency Vermont Better Buildings By Design – Workshops are being held February 7 & 8, 2018.
3. Rutland Chamber is seeking a representative from Pittsfield to serve on the Quality of Life Committee that is associated with the Killington Valley Initiative. The board is not going to recommend anyone at this time and Peter will inform the chamber.
4. District 2 and 3 Environmental Commission Memo – A hearing will be held January 16, 2018 at 9:00 a.m. concerning Riverside Farm’s Act 250 application. The following criteria will be addressed:
   

• Criteria 5 – Traffic Safety and Congestion
• Criteria 8 – Proposed added traffic and parking
• Criteria 9K – Impact on Public Investments
• The meeting will be held in the Pittsfield Town Office Building meeting room. 
  
• 5.VLCT Sarah Jarvis – If a lease is more than five years then the town has to use the “bond process” for financing. It does work differently from a regular bond. Ms. Jarvis is checking on the required number of Constables.

Old Business:

1. Rt 100 paving project update – Charlie has the contact information for the new engineer on the paving project. He will put a list together of topics to discuss including the water that flows across Route 100 from Upper Michigan Road, the flooding in the north end of the Green and the Fire Department pond. Plan to invite the engineer to an April meeting.
2. Fire Department Apparatus report – see Public Present #1
3. EC Fiber update – Per Charlie no one has pursued switching to EC Fiber at the Fire Department (PFR). The Board will keep the budget as presented by PFR.

New Business:

1. Clerk Treasurer Report – there is no report for this meeting as the Board is going through the budget figures for 2018-19 again tonight.
2. Budget preparation – Funds approved at previous Town Meetings can be re-allocated. The request must be in the form of an Article on the Town Warning. Peter has the Town Hall and Town Office quote broken out by project. He will share the documents with the rest of the Board and will verify the maintenance funding needed for the Town Hall. Reviewed the current proposed budget based on updated figures. There are still a few figures that need to be updated.
3. Sheetrock and pipe insulation in TO boiler room – Someone cut holes in the sheetrock on the ceiling and ripped out pipe insulation. Patty does not know who did this as whoever it was never checked in with the office. It may have been EC Fiber so Charlie will contact them to find out.

Next Meeting Date:  January 16, 2018
Adjournment:  Peter motioned to adjourn the meeting at 8:15 p.m.; Charlie seconded; meeting adjourned.
 
Approved:  January 16, 2018                                                       Recorded by:  Tyna Gallagher    
 
Charles Piso
 
Peter Borden