DATE: March 20, 2018
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Patty Haskins, Bill Oren, Dave Colton,
Agenda Modifications: Old Business #8 Library Wi-Fi Policy; New Business #2 Road Commissioner -Temporary Help Wages, #3 Fire house parking
Minutes Approval: Regular Meeting Minutes March 13, 2018
Public Present: Bill Oren – Parking in front of firehouse
Dave Colton & Caleb Hawley – Bid Process Exploration
1.Act 250 Amendment application
2.Control Technologies HVAC price increase
3.Norwich Solar Tech
4.VT Rural Fire Protection Task Force
2.Loss control checklist
4.VHCB Management plan
6.Clerk/Treasurer transition planning
7.Furnace room update
8.Library Wi-Fi Policy
1.Bid Process exploration
2.Road Commissioner - Temporary Help Wages
3.Fire house parking
Next Meeting Date: April 3, 2018
Agenda Modifications & Minutes Approval:
Charlie motioned to open the meeting at 6:01 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications: Old Business #8 Library WiFi Policy; New Business #2 Road Commissioner - Temporary Help Wages, #3 Fire house parking . Charlie motioned to approve the minutes of the Regular Meeting held March 13, 2018; Ann seconded; minutes approved. Charlie recused himself from Fire department business discussions and voting.
Public Present: Bill Oren – Parking in front of firehouse – see New Business #3
Dave Colton & Caleb Hawley – see New Business #1 Bid process exploration
1.Act 250 Amendment Application – Attorneys representing Joe and Ellen Naser submitted a response to the Commission regarding Riverside Farm application on February 13, 2018. Donna Brown also submitted a response to the Commission on March 1, 2018.
2.Control Technologies HVAC price increase – Hourly rates will be increasing effective 4/1/2018.
3.Norwich Solar Tech – Solicitation, pass along to the Planning Commission.
4.VT Rural Fire Protection Task Force – 2018 Hydrant grant program information received.
1.Line striping – Charlie has contacted a possible vendor. He will also contact Peter Borden and Roger or Joyce Stevens to find out who they use for this service. Pursue possible cost savings by grouping all projects together.
2.Loss control checklist – Charlie motioned to table the topic; Matt seconded; tabled.
3.Control Technologies – They are concerned the town thinks they made the mess in the furnace room. Charlie is still waiting to hear back from EC Fiber.
4.VHCB Management plan – Peter forwarded to Patty. It has been distributed to the board for review before the next meeting. Charlie motioned to table the topic; Ann seconded; tabled.
5.Signs update – Still waiting for the invoice from the State.
6.Clerk/Treasurer transition planning – Executive Session: Ann motioned the Board enter Executive Session to review applicants for the Town Clerk/Town Treasurer position under Title 1 Section 313(a) of the VT Statutes; Matt seconded; the Board entered Executive Session at 9:30 p.m. Charlie motioned the Board exit Executive Session at 10:10 p.m.; Matt seconded; Executive Session ended. Charlie motioned to re-open the regular meeting session at 10:10 p.m.; Matt seconded; the regular meeting session resumed. Charlie motioned to run another round of ads and include the VT Standard; Ann seconded; motion carried. Patty will update the ad noting applications will be accepted until the position is filled. She will post with the Mountain Times, The Herald of Randolph and the VT Standard; and update the ad on the town website. Charlie will contact the applicants to start the interview process on March 27, 2018. Board members will review interview materials and formulate questions. Charlie will contact VLCT about background checks on applicants.
7.Furnace room update – see Old Business #3
8.Library Wi-Fi Policy - Charlie motioned to table the topic; Matt seconded; tabled.
1.Bid Process exploration – This discussion took over 2 hours thus the reason for several items to be tabled. The board reviewed a two page document of items to clarify with Dave and Caleb in order to work on a draft bid letter to accompany the bid document. Charlie recused himself from the discussion. They also compared and updated information in the bid document. Caleb will provide an updated document. Ann motioned to have the town attorney review the draft bid letter; Matt seconded; motion carried. Dates will be set after the attorney approves the bid letter. Ann will contact VLCT to find out what they recommend for the title, registration and insurance of the fire truck.
2.Road Commissioner - Temporary Help Wages - Charlie motioned to table the topic; Matt seconded; tabled.
3.Fire house parking – Bill states vehicles are parked in front of the fire house regularly and it is a liability. He suggests more signs and put in some type of barrier (railroad ties) to block access. Caleb has contacted the State Police to no avail. The town does not have police enforcement. A barrier would impede PVFD personnel. PVFD will discuss at their meeting, will verify signage and will talk to Killington Towing about swinging by fire house when they are in town to tow violators. The board discussed sending a letter to local businesses to inform their patrons not to park at the fire house.
Next Meeting Date: Regular Meeting scheduled for April 3, 2018 at 6:00 p.m.
Adjournment: Charlie motioned to adjourn the meeting at 10:20 p.m.; Ann seconded; meeting adjourned.
Approved: April 3, 2018 Recorded by: Tyna Gallagher