PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: June 26, 2018
PRESENT: Ann Kuendig, Matt Corron, Charlie Piso via telephone, Patty Haskins, George Deblon
AGENDA
Agenda Modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire
Minutes Approval: Regular Meeting Minutes June 12, 2018
Public Present: George Deblon
Correspondence:
1.Vermont Storm Water Mitigation Program
2.Warranty letter from Harvey’s
3.VTrans right of way
Old Business:
1.Signage update
2.Line striping
3.Loss control checklist and playground update
4.Rocks at 113 Park Place
5.Capital planning project- start process
6.Parking, plot plan review
7.Finalize appointment letter for Tricia
8.Highway Sand Shed
9.Rototiller Rental
New Business:
1.2018 Municipal tax rate
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.)
3.Select Board Summer Schedule
4.Financial Management Questionnaire
Next Meeting Dates: July 10, 2018 and August 7, 2018
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Charlie seconded, meeting opened. Charlie will participate in the meeting via telephone. All in favor of the agenda modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire. Matt motioned to approve the minutes of the Regular Meeting held June 12, 2018; Ann seconded; minutes approved.
Correspondence
1.Vermont Storm Water Mitigation Program – Funding information from VTrans regarding storm water. Forward information to George.
2.Warranty letter from Harvey’s – Green Haven guaranteed the original trees for one year. The replacement trees are not guaranteed. Matt will contact Green Haven and Harvey’s about watering the trees and to clarify the warranty. Depending on what Matt finds out the board may need to ask the Fire department to water the trees.
3.VTrans right of way – Eric Furs is asking to make changes to bridge project. The board will send a letter asking Eric to attend a meeting to discuss the bridge and Quit Claim Deed. Charlie will draft letter and send to board secretary to finalize. Charlie will also reach out to the engineer responsible for the Route 100 paving project.
Old Business:
1.Signage update- The signs are due August 6, 2018. The board will ask George and the Fire Department for installation assistance.
2.Line striping – Charlie will pursue purchasing the wheel and paint. The board approved $200 for this project at the May 22 meeting. He will plan to do striping on the same day they rototill the playground sand area.
3.Loss control checklist and playground update – Charlie found bolts needed for the playground and ordered on-line.
4.Rocks at 113 Park Place – Charlie will follow up with Casella’s on June 28.
5.Capital planning project- start process – Tabled to a future meeting as the board needs time to determine what the process will be and type of items are considered capital purchases.
6.Parking, plot plan review – This is the information regarding the easement for the road between the Fire House and Swiss Farm Market. The easement states it is for persons on foot and passage of vehicles but not for parking. Someone needs to interpret the plan to determine the lines. The Original General Store does have a sign posted letting patrons know there is no parking across the road at the Fire House. According to the Act 250 permit it is their responsibility to enforce compliance. The board will wait until the new signs are installed and monitor the situation before making any further decisions on the situation.
7.Finalize appointment letter for Tricia – Revisions were discussed and board secretary will forward another draft to the board via e-mail before mailing the letter.
8.Highway Sand Shed – George has reached out to one vendor several times but has not received any responses. The sand shed grant is due July 13 for 2019 funding. George is working with Rita of TRORC to complete the application. George plans to only fill the shed halfway this winter and haul in more sand as needed. There was a discussion on re-engineering the plan to reduce costs however George would like to have it done properly and use rebar in the concrete floor. Grants will be awarded in September. Matt made a motion to give Charlie the Board Chair the authority to sign-off on the grant application; Ann seconded; motion carried.
9.Rototiller Rental – Charlie will rent from Green Mountain Rentals at a cost of $53.64 for 24-hours. Matt motioned to approve the rototiller rental; Ann seconded; motion carried. The board and other volunteers will rototill the playground sand area on the same day they plan to re-stripe the parking area lines.
New Business:
1.2018 Municipal tax rate – The municipal tax rate will be .4910. The education tax rate is due by June 30. The timing is very tight for getting tax bills out and meeting the 30 days before payments are due. The due dates may need to be adjusted according to when the tax bills can be mailed. Matt motioned to approve the municipal tax rate pending no other changes on the Grand List prior to the tax bill mailing; Ann seconded; motion carried.
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.) – Mr. Garofalo has placed large rocks along the roadside of his property within the town ROW. George did hit some when plowing this winter and Mr. Garofalo is requesting to have the rocks moved back in place. A letter will be drafted to Mr. Garofalo informing him the rocks will need to be moved back out of the ROW.
3.Select Board Summer Schedule – The board will meet July 10 and will need to find someone else to cover the minutes as the board secretary is unavailable. The August meeting is scheduled for the 7th.
4.Financial Management Questionnaire – Patty filled out the questionnaire; the board members reviewed the information. Matt motioned to approve the questionnaire; Ann seconded; motion carried.
Next Meeting Dates: July 10, 2018 and August 7, 2018 at 6:00 p.m.
Adjournment: Matt motioned to adjourn the meeting at 7:41 p.m.; Ann seconded; meeting adjourned.
Approved September 13, 2018 Recorded by: Tyna Gallagher
By: s/Charlie Piso
s/Ann Kuendig
DATE: June 26, 2018
PRESENT: Ann Kuendig, Matt Corron, Charlie Piso via telephone, Patty Haskins, George Deblon
AGENDA
Agenda Modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire
Minutes Approval: Regular Meeting Minutes June 12, 2018
Public Present: George Deblon
Correspondence:
1.Vermont Storm Water Mitigation Program
2.Warranty letter from Harvey’s
3.VTrans right of way
Old Business:
1.Signage update
2.Line striping
3.Loss control checklist and playground update
4.Rocks at 113 Park Place
5.Capital planning project- start process
6.Parking, plot plan review
7.Finalize appointment letter for Tricia
8.Highway Sand Shed
9.Rototiller Rental
New Business:
1.2018 Municipal tax rate
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.)
3.Select Board Summer Schedule
4.Financial Management Questionnaire
Next Meeting Dates: July 10, 2018 and August 7, 2018
Adjournment
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Charlie seconded, meeting opened. Charlie will participate in the meeting via telephone. All in favor of the agenda modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire. Matt motioned to approve the minutes of the Regular Meeting held June 12, 2018; Ann seconded; minutes approved.
Correspondence
1.Vermont Storm Water Mitigation Program – Funding information from VTrans regarding storm water. Forward information to George.
2.Warranty letter from Harvey’s – Green Haven guaranteed the original trees for one year. The replacement trees are not guaranteed. Matt will contact Green Haven and Harvey’s about watering the trees and to clarify the warranty. Depending on what Matt finds out the board may need to ask the Fire department to water the trees.
3.VTrans right of way – Eric Furs is asking to make changes to bridge project. The board will send a letter asking Eric to attend a meeting to discuss the bridge and Quit Claim Deed. Charlie will draft letter and send to board secretary to finalize. Charlie will also reach out to the engineer responsible for the Route 100 paving project.
Old Business:
1.Signage update- The signs are due August 6, 2018. The board will ask George and the Fire Department for installation assistance.
2.Line striping – Charlie will pursue purchasing the wheel and paint. The board approved $200 for this project at the May 22 meeting. He will plan to do striping on the same day they rototill the playground sand area.
3.Loss control checklist and playground update – Charlie found bolts needed for the playground and ordered on-line.
4.Rocks at 113 Park Place – Charlie will follow up with Casella’s on June 28.
5.Capital planning project- start process – Tabled to a future meeting as the board needs time to determine what the process will be and type of items are considered capital purchases.
6.Parking, plot plan review – This is the information regarding the easement for the road between the Fire House and Swiss Farm Market. The easement states it is for persons on foot and passage of vehicles but not for parking. Someone needs to interpret the plan to determine the lines. The Original General Store does have a sign posted letting patrons know there is no parking across the road at the Fire House. According to the Act 250 permit it is their responsibility to enforce compliance. The board will wait until the new signs are installed and monitor the situation before making any further decisions on the situation.
7.Finalize appointment letter for Tricia – Revisions were discussed and board secretary will forward another draft to the board via e-mail before mailing the letter.
8.Highway Sand Shed – George has reached out to one vendor several times but has not received any responses. The sand shed grant is due July 13 for 2019 funding. George is working with Rita of TRORC to complete the application. George plans to only fill the shed halfway this winter and haul in more sand as needed. There was a discussion on re-engineering the plan to reduce costs however George would like to have it done properly and use rebar in the concrete floor. Grants will be awarded in September. Matt made a motion to give Charlie the Board Chair the authority to sign-off on the grant application; Ann seconded; motion carried.
9.Rototiller Rental – Charlie will rent from Green Mountain Rentals at a cost of $53.64 for 24-hours. Matt motioned to approve the rototiller rental; Ann seconded; motion carried. The board and other volunteers will rototill the playground sand area on the same day they plan to re-stripe the parking area lines.
New Business:
1.2018 Municipal tax rate – The municipal tax rate will be .4910. The education tax rate is due by June 30. The timing is very tight for getting tax bills out and meeting the 30 days before payments are due. The due dates may need to be adjusted according to when the tax bills can be mailed. Matt motioned to approve the municipal tax rate pending no other changes on the Grand List prior to the tax bill mailing; Ann seconded; motion carried.
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.) – Mr. Garofalo has placed large rocks along the roadside of his property within the town ROW. George did hit some when plowing this winter and Mr. Garofalo is requesting to have the rocks moved back in place. A letter will be drafted to Mr. Garofalo informing him the rocks will need to be moved back out of the ROW.
3.Select Board Summer Schedule – The board will meet July 10 and will need to find someone else to cover the minutes as the board secretary is unavailable. The August meeting is scheduled for the 7th.
4.Financial Management Questionnaire – Patty filled out the questionnaire; the board members reviewed the information. Matt motioned to approve the questionnaire; Ann seconded; motion carried.
Next Meeting Dates: July 10, 2018 and August 7, 2018 at 6:00 p.m.
Adjournment: Matt motioned to adjourn the meeting at 7:41 p.m.; Ann seconded; meeting adjourned.
Approved September 13, 2018 Recorded by: Tyna Gallagher
By: s/Charlie Piso
s/Ann Kuendig
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