DATE: February 20, 2018
PRESENT: Peter Borden, Charles Piso, Matt Corron, Patty Haskins, Jeremy Rayner
Agenda Modifications: Old Business #5 EC Fiber-Library & Town Office; Old Business #6 Town Meeting Preparations; Old Business #7 Boulders at 113 Park Place; Old Business #8 Loss Control-Playground; Old Business #9 Route 100 & Village Green water solution; New Business #5 Red Cross Blood Drive
Minutes Approval: Regular Meeting Minutes February 6, 2018
1.Spring Select Board Institute
2.District 3 Environmental Commission
3.Planning Commission letter
4.VT State Highway Quit Claim
5.Town of Pittsfield perpetual care donations
1.VHCB Management plan
2.Waste water system permit
3.Update Control Technologies and sign off contract
4.Clerk /Treasurer position and posting discussion
5.EC Fiber-Library & Town Office
6.Town Meeting Preparations
7.Boulders at 113 Park Place
9.Route 100 & Village Green water solution
1.Procurement policy discussion - Department Dissemination
2.Richard Luna Stockbridge Surveyor
3.Contracting of arborist for open space
5.Red Cross Blood Drive
Next Meeting Date: To be determined
Agenda Modifications & Minutes Approval:
Charlie motioned to open the meeting at 6:05 p.m., Peter seconded, meeting opened. Agenda modifications added: Old Business #5 EC Fiber-Library & Town Office; Old Business #6 Town Meeting Preparations; Old Business #7 Boulders at 113 Park Place; Old Business #8 Loss Control-Playground; Old Business #9 Route 100 & Village Green water solution; and New Business #5 Red Cross Blood Drive. Peter motioned to approve the minutes of the Regular Meeting held February 6, 2018; Charlie seconded; minutes approved.
1.Spring Select Board Institute – Will be held March 24th and Charlie plans to attend. Needs to register.
2.District 3 Environmental Commission – Riverside Farm submitted responses to Hearing Recess Order #2 regarding the design of the Groom’s Cabin, the design of proposed fence and designation of parking area. Documents to be filed.
3.Planning Commission letter – Request to Agency of Transportation to lower the Village speed limit must come from the Select Board. Suana provided information to include with the request. Secretary will craft letter and forward to Patty for the board to sign and then she will send electronically to Amy Gamble, Traffic Operations Engineer.
4.VT State Highway Quit Claim – Regarding the Open Space trees: State is requiring the town to contract with an insured arborist to warranty the trees. Matt will contact the company that has been caring for the trees.
5.Town of Pittsfield perpetual care donations – The funds will go in as revenue to the cemetery. Henry has provided Patty with the amount for this year along with an estimate for next year.
1.VHCB Management plan – Peter had outlined a plan. He will locate the document and share with the board to review and finalize at a future meeting.
2.Waste water system permit – WW3-2762 for 2238 Upper Michigan Road to subdivide property into two parcels. File.
3.Update Control Technologies and sign off contract – Charlie contacted them again to look at damage and clean it up. The board will not sign off on a contract until this is resolved.
4.Clerk /Treasurer position and posting discussion - The Board will have a working meeting at 8:00 a.m. on Thursday February 22, 2018 to review job descriptions, print and electronic ads, application form and holidays.
5.EC Fiber-Library & Town Office – Becky Donnet received a response stating one ONT modem is used however each location has a port. Patty will ask Becky for a translation to be sure this will be secure for the town.
6.Town Meeting Preparations – The Board will have a working meeting at 8 am on Thursday February 22, 2018 to review materials and the town report if it is back from the printer. Peter motioned to allow Charlie to speak to the media on their behalf; Matt seconded; motion carried.
7.Boulders at 113 Park Place – Boulders are still staged. Charlie has been in contact with Casella’s. They have been waiting for the ground to settle. Re-visit this at the end of April/early May. Need to coordinate with George to move tree that is blocking access.
8.Loss Control-Playground – Peter and Charlie have talked to George about the fence. They will work on other items that need to be addressed to be in compliance and eligible for PACIF Grants.
9.Route 100 & Village Green water solution – Re-visit setting up a meeting with AOT engineer to review issues in this area so the state can include solutions in paving plan. Set for May.
1.Procurement policy discussion - Department Dissemination: The process began in April 2017 and the policy was adopted by the Board in January 2018. Patty will distribute the policy to all departments including highway, cemetery, parks and recreation, fire and rescue, library, planning commission, listers and the health officer.
2.Richard Luna Stockbridge Surveyor – He is working on project researching the Stockbridge line. This means he will need to research the Pittsfield side as well. He is willing to share the information if the board will waive the $2/hour research fee and $1/copy fee. Charlie motioned to waive the fees in exchange for the information; Peter seconded; motion carried.
3.Contracting of arborist for open space – See Correspondence #4
4.Clerk/Treasurer Report – Reviewed new colored ballot system for Town Meeting.
5.Red Cross Blood Drive – DelRae contacted Matt about hosting a blood drive in town. The board is in support of this and Matt will contact DelRae to ahead with scheduling one possibly in May.
Next Meeting Date: Regular Meetings are scheduled for March 13 and 20, 2018 at 6:00 p.m.
Adjournment: Peter motioned to adjourn the meeting at 7:28 p.m.; Charlie seconded; meeting adjourned.
Approved: March 13, 2018 Recorded by: Tyna Gallagher