​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Pittsfield Town Office Building
Wednesday, December 19, 2018, at 7:00 p.m.
Meeting Minutes
1. Call to Order: Kris calls the meeting to order at 7:08 p.m. with Ray and A.J. present.
2. Amendments to the Agenda: None.
3. Approve Minutes of November Meeting: Ray moves to approve November 14, 2018 minutes, A.J. seconds, approved unanimously.
5. Community Engagement/Public Comment: None.
6. Action/Discussion Items
     □ New Business:
      o Payment Orders: No. 5 Woodstock Middle and High School ½ tuition 20 kids $116,660; Hannaford Regional Tech School .06 fte $716.64; Hartford School District .66 fte $1916.06: Total $119,292.70. Ray moves to approve and Kris seconds, approved unanimously.
      o Directors’ Report: Drafting the Directors’ Report, we are awaiting budget numbers from the SU and better estimate of numbers of students but otherwise have a draft ready to go. Discuss and finalize next meeting.
     □ Old Business:
    o Review and Approve Checkbook Reconciliation: September, October and November reports reviewed and Kris moves to approve and Ray seconds, approved unanimously.
     o SBE Follow-Up: Discussion that SBE allowed us to maintain status quo as stand-alone district within the WCSU. No follow up needed at this point.
     o Kris reports on last week’s WCMUUD meeting she attended for three and a half hours. Mostly internal staffing issues with no impacts on Pittsfield.
7. Agenda Setting for January Meeting: Directors’ Report finalize, budget discussion.
8. Adjournment: Kris moves to adjourn at 8:08 p.m., Ray seconds, approved unanimously.

Minutes respectfully submitted by A.J. Ruben.
​
Approved: January 9, 2019
By: s/Ray Rice; s/Kris Sperber

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, November 14, 2018, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES

1. Call to Order: Kris calls to order the meeting at 7:05 with Ray and A.J. present.

2. Amendments to the Agenda: none.

3. Approve Minutes of October 10th Meeting:  Kris moves to accept the minutes, A.J. seconds, approved unanimously. 

5. Community Engagement/Public Comment: None. 

6. Action/Discussion Items
□ New Business:
o Payment Orders: Payment Order #4:  WCSU admin costs $7500, School Treasurer stipend $133.36, $66.68 (for past and present Town Clerks respectively), Board member stipends $1050; Total $8,750.04. A.J. moves to accept and Ray seconds the Payment Order and approved unanimously.

□ Old Business:
o Review and Approve Checkbook Reconciliation: tabled until next meeting.
o SBE Follow-Up: Update that SBE issued public notice that our proposal to remain an independent school district within the Windsor Central Supervisory Union and we await the SBE final, written decision due by the end of the month.  

7. Agenda Setting for December Meeting: Same as above.

8. Adjournment: Kris moves to adjourn a 7:45 p.m. and Ray seconds and approved unanimously. 

Minutes submitted by A.J. Ruben
​Approved:  December 19, 2018  s/Kris Sperber, s/Ray Rice, s/A.J. Ruben

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, October 10, 2018, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES

1. Call to Order: Kris calls the meeting to order at 7:20 p.m. with A.J. and Richard Seaman (WSCU Finance Manager) present. Ray absent with leave. 

2. Amendments to the Agenda:  None.

3. Approve Minutes of Previous Meeting:  Kris moves to approve September 12, 2018 and A.J. seconds, approved unanimously.

5. Community Engagement/Public Comment: None.

6. Action/Discussion Items
     □ New Business:
       o Payment Orders:  No. 3 Rochester Stockbridge Unified District 3 students pre-k tuition $9,801; Orange SW UUSD 1 student                  secondary $17,121:  Total $26,922. Kris moves to approve and A.J. seconds, approved unanimously.

     □ Old Business:
       o Review and Approve Checkbook Reconciliation: Put on next agenda.
       o SBE Follow-Up:  No word yet from SBE.
       o WCSU Business Update by Richard. Things are going well with the new WCMUD but concern about what Barnard will do. Lots of hope that the SBE will allow Pittsfield to remain as it is with WCSU.  There is some concern that the WCSU may not need to exist if all the other districts are part of the single district and that may be a problem for the SBE to allow us to remain as is.  Richard thinks there could be a way to do away with the SU and still have us part of the new Union district, but it is complex. 

7. Agenda Setting for November Meeting: Same as above, remind Trish of Checkbook reconciliation documentation need. 

8. Adjournment: Kris moves to adjourn and A.J. seconds, approved unanimously at 8:05 p.m.

Approved November 14, 2018
s/Ray Rice
s/AJ Ruben
​s/Kristin Sperber
     

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, September 12, 2018, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to Order:  Kris calls the meeting to order at 7 p.m. with Ray and A.J. present.

2. Amendments to the Agenda: A.J. moves to add discussion of Windsor Central Unified District (WCUD) meeting.

3. Approve Minutes of Previous Meeting:  August 6th minutes reviewed, Ray moves to approve and Kris seconds, approved            unanimously. 

5. Community Engagement/Public Comment:  None.

6. Action/Discussion Items
  □  New Business:
     o Payment Orders: #2 Killington Mtn School ½ tuition for 5 2nd students $39,045; WCSU FY 18 prior year   expenses (3 bills for admin costs @ $6k each) $18,000; SPED WSCU same back bill situation $21,000;   Sharon Academy FY 18 prior year tuition $13,800, FY 19 ½ tuition 3 2ds $23,427: Total $115,272.  A.J.  moves to approve, Kris seconds, approved unanimously.
  □  Old Business:
      o  Review and Approve Checkbook Reconciliation:  not available, put on agenda for next.
    o  Act 46 Update:  Kris reports on her and A.J. going to Montpelier to testify at the SBE hearing Aug15th. At the hearing Kris testified that PSB had contacted AOE and determined that AOE had not changed its recommendation to leave PSB as it is in terms of SU and District.  Kris offered to answer any questions or concerns the SBE might have if they were not going to agree with the AOE position. The SBE had no questions and our testimony ended pretty quickly.
     o  SBE Follow-Up:  See above.
     o  Ray discusses Windsor Central Unified District (WCUD) meeting, including discussion that Pittsfield situation vis-a-vis side by side status still to be determined by State Board of Ed. Lots of great information including data on impact of intra WCUD choice and status of infrastructure.  Minutes of the WCUD meeting are available through WCUD board/WSCU.

7. Agenda Setting for October Meeting:  SBE update, Checkbook Reconciliation.  
​
8. Adjournment:  Ray moves to adjourn at 7:40 and Kris seconds and adjourned unanimously. 

Approved: October 10, 2018
s/Kristin Sperber
​s/Ray Rice
     

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Monday, August 6, 2018, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES

1. Call to Order:   Kris calls the meeting to order at 7:03 p.m. with Ray and A.J. in attendance. No SU representative nor member of the public.  

2. Amendments to the Agenda:  None. 

3. Approve Minutes of Previous Meeting: June 6, 2018.  Kris moves to approve minutes and Ray seconds, June 6, 2018 minutes approved unanimously. 

5. Community Engagement/Public Comment:  None.

6. Action/Discussion Items
□ New Business:
o Payment Orders:  Payment Order #1 - Review Sharon Academy invoices (multiple) and Kris will follow up with TSA to clarify current balance owed. Payment Order #1 WCSU Liability Insurance$2,460, Audit (all FY17), Orange SW SU Tech Ctr $1,072.02: Total $3,732.02.  Ray moves to approve, A.J. seconds, approved unanimously. 

□ Old Business:
o Review and Approve Checkbook Reconciliation: None this month. 
o Act 46 Update/SBE Meeting preparation.  Discuss SBE meeting August 15th in the afternoon. Draft response to AOE recommendations on Section 9 proposal, plan to have memo attachments added and to SBE by deadline and PSB members will attend the SBE meeting. 

7. Agenda Setting for September Meeting:  SBE follow up, normal agenda items.   

8. Adjournment:  8:35 Kris moves to adjourn and Ray seconds and approved unanimously.

Minutes respectfully submitted by A.J. Ruben. 
Approved:  September 12, 2018
​By:  Kristin Sperber, A.J. Ruben, Raymond Rice

PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, June 6, 2018, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to Order: Kris calls the meeting to order with Ray and A.J. present at 7:00 p.m. Patty Haskins comes to last half of the meeting.

2. Amendments to the Agenda: Kris moves to add Act 46 discussion to old business.  Ray seconds and approved unanimously.

3. Approve Minutes of Previous Meeting: May 9, 2018. Ray moves to accept minutes, Kris seconds, approved unanimously.

5. Community Engagement/Public Comment:  None.

6. Action/Discussion Items
□ New Business:
o Payment Orders: ##10  WCSU SPED elementary 4 ($82,890.88) and high 1 $8,794: Total $91,684.88.  A.J. moves to accept, and Kris seconds, approved unanimously.

Approve Board Meeting Schedule for Publication and Posting. Kris moves to reestablish our second Wednesday of the month at 7 p.m. at the Town Office and publication according to law. 

Jean Colver Scofield Award Update:  Review of the two applications received. Each was complete and very compelling.  After much consideration the Board determined that Kiara Buker is the 2018 recipient of the Award. Ray will follow up with the recipient, the school and the plaque.

6.  Old Business:
□ Review and Approve Checkbook Reconciliation- A.J. moves to table as we don’t have this month’s documents. 
□ Act 46 discussion:  review recent report putting us on notice that the AOE is not sure what they will recommend for our District. We note the AOE report may be wrongly asserting historically PSD kids went to other than WCSU schools. Kris will review but we believe this is not a recent historical fact, perhaps in the distant past.  We discuss the AOE’s concluding statements that they may decide to force Pittsfield to join a different District, likely Granville/Hancock (full choice) or a different Supervisory Union, but for now they are not making any recommendation to change our structure.  
 
7. Identify Agenda Items for August (typically no July meeting) Check book reconciliation from May/June.  Act 46 update.

8. Adjournment: Ray moves to adjourn, A.J. seconds, Kris calls the meeting to a close at 8:25 p.m.

Meeting minutes respectfully submitted by A.J. Ruben
​Approved August 6, 2018 by Kris Sperber and Ray Rice

PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, May 9, 2018, at 7:00 p.m.
Pittsfield Town Office Building (outdoor)

Minutes

1. Call to Order: Kris, Ray and A.J. present. Meeting called to order at 7:00 p.m.

2. Amendments to the Agenda:  none.

3. Approve Minutes of Previous Meeting: March 14, 2018 (tabled) and April 11, 2018: Kris moves to approve both sets of minutes and Ray seconds and approved unanimously. 

5. Community Engagement/Public Comment:  None.

6. Action/Discussion Items
New Business:

• Payment Orders:  Kris notes that PSB has not been billed from some schools, such as Killington Elementary, nor the full bill from WCSU and we have contacted the WCSU business manager about this concern.
  
• Payment Order #9:  Killington preschool 2 students $1,589; Woodstock Union High School. 2/3 20 students $219,740; Killington Elem. 2/3 29 students $254,910: Total $476,239. A.J. moves to approve, Ray seconds, approved unanimously.
  
• Jean Colver Scofield Award update. Ray has sent the letters out to graduating seniors. May 25th is the due date for applications.   We will have a special meeting to make decision at next month’s meeting, which we’ll set for June 6th. Kris moves to do that and Ray seconds, approved unanimously.

Old Business:

• Review and Approve Checkbook Reconciliation:  Kris moves to approve and Ray seconds and approved unanimously.

7. Agenda Setting for June Meeting: Jean Colver Scofield Update.

8. Adjournment: Kris moves and Ray seconds adjourned at 8 p.m.
     
NEXT MEETING Pittsfield- Wednesday, June 6, 2018, at 7:00 P.M. at the Pittsfield Town Office Building

​Minutes of Pittsfield School Board Meeting Wednesday April 11, 2018

Meeting was, as always, at the Town Office building and started late this time at 7:10 p.m., Kris and A.J. present, Ray absent with leave (Good Luck Charlie at Copper Mountain!).

Minutes from last meeting not approved, tabled until next meeting. 

No reports.  No public input.

We discussed the meeting with Secretary of Education Holcombe, Brad James, and Donna Russo-Savage of AOE on March 20th. We emphasized our hope to join WMUUD as a 3:1 side by side and we are not sure if our concerns were fully acknowledged. Of note is that the Secretary resigned soon after our meeting. We await the AOE’s statewide plan for redistricting in order to learn what they will recommend happens to Pittsfield’s school district. Their plan is due by the end of June. 
Payment Order #8: Rutland City schools 4th Qtr tuition and 504 expense $12,867.66; Hartford School Tuition $2,111.95 total of $14,979.61. Kris moves A.J. seconds, approved unanimously.

Checkbook reconciliation. Kris moves and A.J. seconds, approved unanimously.
 
Closed meeting  at 735 p.m.  

Minutes respectfully submitted by A.J. Ruben

Approved May 9, 2018
By: Kris Sperber, Ray Rice, AJ Ruben

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, March 14, 2018, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES

DISTRICT REORGANIZATION:

1.Call to Order (Superintendent or rep):  Kris, Ray and A.J. present, meeting called to order at 7:20 p.m..
2.Elections and Appointments (Superintendent or rep) No SU Rep so A.J. moves to appoint Kris as chair and Ray as WCSU representative and A.J. as clerk, Kris seconds and approved unanimously.  
3.Amendments to the Agenda: Notified by town of new procurement policy per Kris and PSB will review to refer to in the future.
4.Approve Minutes of Previous Meeting: February 14, 2018 and Annual Meeting minutes. Kris moves to approve and Ray seconds, approved with edits unanimously. 
5.Community Engagement/Public Comment: Kris and Ray report on one family that has questions on whether PSB will pay tuition but there is question as to when they established residency. We review forms and information from Patty regarding what the Town records indicate.  Kris sends the family an email indicating that PSB needs additional information on when they established residency in Pittsfield due to conflicting information.  Based on email with the family PSB determined residency as of November 2017 and will pay tuition bills accordingly. 
6.Action/Discussion Items
     □New Business:
oPayment Orders No.  7:  Rutland City 2d semester Stafford $518.92; KMS ½ year $20,173.34.  Ray moves accept, A.J. seconds and approved unanimously.  Kris communicates with TSA on request for $20k from last year and requests additional details. 
     □Old Business:
        oReview and Approve Checkbook Reconciliation: Kris moves to approve after review and Ray seconds, approved unanimously.
        oAct 46/49 Update:  Kris reports she and A.J. going to meeting with AOE next Tuesday, we discuss the AOE letter recommending rejecting our 3:1 proposal. 
7.Reports: No one from SU present and no report submitted.
8.Agenda Setting for April Meeting: normal stuff plus update on AOE meeting. 
9.Adjournment: Kris moves to adjourn at 8:25 p.m., Ray seconds and adjourned.

Minutes respectfully submitted by A.J. Ruben

Approved: May 9, 2018
By: Kris Sperber. Ray Rice, A.J. Ruben
     

​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, March 14, 2018, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES

DISTRICT REORGANIZATION:

1.Call to Order (Superintendent or rep):  Kris, Ray and A.J. present, meeting called to order at 7:20 p.m..
2.Elections and Appointments (Superintendent or rep) No SU Rep so A.J. moves to appoint Kris as chair and Ray as WCSU representative and A.J. as clerk, Kris seconds and approved unanimously.  
3.Amendments to the Agenda: Notified by town of new procurement policy per Kris and PSB will review to refer to in the future.
4.Approve Minutes of Previous Meeting: February 14, 2018 and Annual Meeting minutes. Kris moves to approve and Ray seconds, approved with edits unanimously. 
5.Community Engagement/Public Comment: Kris and Ray report on one family that has questions on whether PSB will pay tuition but there is question as to when they established residency. We review forms and information from Patty regarding what the Town records indicate.  Kris sends the family an email indicating that PSB needs additional information on when they established residency in Pittsfield due to conflicting information.  Based on email with the family PSB determined residency as of November 2017 and will pay tuition bills accordingly. 
6.Action/Discussion Items
     □New Business:
oPayment Orders No.  7:  Rutland City 2d semester Stafford $518.92; KMS ½ year $20,173.34.  Ray moves accept, A.J. seconds and approved unanimously.  Kris communicates with TSA on request for $20k from last year and requests additional details. 
     □Old Business:
        oReview and Approve Checkbook Reconciliation: Kris moves to approve after review and Ray seconds, approved unanimously.
        oAct 46/49 Update:  Kris reports she and A.J. going to meeting with AOE next Tuesday, we discuss the AOE letter recommending rejecting our 3:1 proposal. 
7.Reports: No one from SU present and no report submitted.
8.Agenda Setting for April Meeting: normal stuff plus update on AOE meeting. 
9.Adjournment: Kris moves to adjourn at 8:25 p.m., Ray seconds and adjourned.

Minutes respectfully submitted by A.J. Ruben

Approved: May 9, 2018
s/Kris Sperber
s/Ray Rice
​s/A.J. Ruben