DRAFT - PITTSFIELD SCHOOL BOARD  MEETING MINUTES
WEDNESDAY, FEBRUARY 14, 2018, 7 p.m.

I. CALL TO ORDER - The duly warned meeting was called to order at the Pittsfield Town Offices at 7:15 p.m. by Kris with Ray present and AJ excused. 

II. PUBLIC COMMUNICATIONS AND COMMENT – None.

III. BOARD COMMUNICATIONS AND COMMENT – The board reviewed our list of students and made some additions based on recent information. All readers of these minutes are encouraged to contact one of the school board members with information about students moving in or out of Pittsfield. 

IV.  OLD BUSINESS – Check Book reconciliation – Tabled until next meeting.
Payment Orders:  Payment Order #6 – KMS - ½ tuition = $15,130; Sharon Academy - ½ year SPED = $15,264.88; Stockbridge School District - ½ year tuition = $42,115.50; Holderness School - Full year tuition = $15,130; Rutland City Public School - 504 3rd quarter = $9,215.88 & Tuition expense = $3,650; Preschool @ Killington - 3rd quarter = $1,589 = Total $103,095.26 

V. NEW BUSINESS –   

VII. POLICIES – None.
           
VIII. NEXT MONTH’S AGENDA usual agenda add Jean Colver Sofield Scholarship warning. 

IX. EXECUTIVE SESSION – None.

X. ADJOURNMENT Ray moves to adjourn and Kris seconds, meeting closed at 7:48 p.m.

Respectfully submitted by R. Rice

​PITTSFIELD SCHOOL BOARD OF DIRECTORS 
SPECIAL MEETING MINUTES

Sunday, January 14, 2018, at 7:00 p.m.
Pittsfield Town Office Building

Call to Order:  Kris calls the meeting to order at 7:00 p.m. with A.J. and Ray present.

Amendments to the Agenda: None.

Community Engagement/Public Comment: None.

Action/Discussion Items:
• Old Business:
o 2018-19 Budget: After reviewing drafts from WCSU and reviewing student lists Kris proposes and Ray seconds the following 2018-2019 budget: $1,265,601.  Approved unanimously.
o School District Warning:  Kris moves we to have the proposed budget for the warning but because we do not have the percentage increase in spending or equalized per pupil spending at tonight’s meeting we approve the warning with the budget number and Kris and Patty will get the additional numbers added to the warning this Tuesday.  Ray seconds and approved unanimously.
o Directors’ 2018 Report:  A.J. moves to approve the report and Kris seconds, approved unanimously.

Adjournment: Kris moves to adjourn at 7:45 p.m., Ray seconds, approved unanimously. 

​DRAFT MINUTES - PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, January 10, 2018 at 7:00 p.m.
Pittsfield Town Office Building

AGENDA

1. Call to Order: Kris calls the meeting to order at 7:10 p.m. with A.J. and Richard Seaman present.

2. Amendments to the Agenda:  None.

3. Approve Minutes of Previous Meeting: December 13, 2017

4. Community Engagement/Public Comment:  None.

5. Action/Discussion Items
□ New Business:
o Payment Order #5:  Ironwood School ½ secondary tuition $7,565; Sharon Academy ½ two secondary students $22,695; Addison Central School 1 secondary student $16,673; Killington preschool ¼ 2 students $1,589; US Treasury employer tax $191.25; Vermont Tech tuition 1 student $1,790: Total $50,503.25.  A.J. moves to approve, Kris seconds, so moved. 
o FY 2019 Budget Work: The board discusses Richard’s proposed budget based on prior input. We identify the potential surplus in the account as a concern and strategize as to how best to assure we are not asking for more in taxes than is required. We discuss the aspects of the education budget that are out of our control, including numbers of children, individualized costs for some children, administrative costs and state-wide tax rate decisions.  We discuss aspects that we do have control over, including assuming continuing savings from prior years for special education and administration costs and keeping track of where each student will be attending and budgeting accordingly.   Given the surplus, Kris moves to amend the budget to delete the two primary and two secondary student spots that we had in place to account for historic trends of students moving in to town during the new year.  We also deleted an excess cost special education cost that was not strictly tied to an existing child, and delete prior year (bill back) costs.  This would reduce our surplus but Richard will review costs and provide a revised budget to assure we are not carrying over more than is appropriate, about $100 to $200k.  Budget tabled until special meeting to be determined later this meeting.  

o FY 2018 Directors’ Report discussion: 

□ Old Business:
o Review and Approve Checkbook Reconciliation: Tabled until next month.

6. Reports:  None.

7. Agenda Setting for February Meeting: Town Meeting preparation. 

8. Adjournment: Kris moves to adjourn at 8:45 p.m. 
     





Respectfully submitted by A.J. Ruben