Pittsfield Select Board Regular Meeting Minutes April 12, 2016

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     April 12, 2016
 
PRESENT:               Matt Corron, Mona Colton, Dave Larkin, Patty Haskins, Don Bass
 
Agenda
Agenda Modifications: NB #3 Buyout Sites/Phase I Environmental Assessment; NB #4 Clerk/Treasurer Report; NB #4a. March Financials; NB #4b. Special Town Meeting Deadlines; NB #4c. Credit Card-Certificate of Authority for Municipalities; NB #5 Town Personnel policy and written benefit package
 
Minutes Approval:  Regular Meeting 3/29/2016 & 4/5/2016
 
Correspondence:

1. Enman Kesselring Consulting Engineers
2. VLCT News
3. R.F. Lunna Associates, P.C. Land Survey
4. Vermont Rural Fire Protection Task Force Grant Program
5. Stagecoach 2015 Annual Report
6. Green Mountain National Forest Monitoring plan proposed changes

 
Old Business:

1. Tweed River Open Space Loss Control
2. LEOP Board Approval and Updates
3. 2016 Pittsfield Budget
4. Bridge #11. Review estimates and Dave/ George site visit follow up
5. Tweed River Open Space Sign

 
New Business:

1. Should the Town Sign up for ECFiber
2. White River Partnership Culvert and Bridge Assessment
3. Buyout Sites/Phase I Environmental Assessment
4. Clerk/Treasurer Report

a.        March Financials
b.       Special Town Meeting Deadlines
c.        Credit Card-Certificate of Authority for Municipalities
5. Town Personnel policy and written benefit package 

Next Meeting Date:  April 19, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:03 p.m.
 
Minutes Approval: Matt motioned to approve the March 29, 2016 Regular Select Board meeting minutes; Mona has additional changes; Board Secretary did not receive the revisions; minutes will be updated and reviewed at next meeting. April 5, 2016 Special Meeting Minutes not ready for approval; add to April 19, 2016 agenda.
 
Agenda Modifications: NB #3 Buyout Sites/Phase I Environmental Assessment; NB #4 Clerk/Treasurer Report; NB #4a. March Financials; NB #4b. Special Town Meeting Deadlines; NB #4c. Credit Card-Certificate of Authority for Municipalities; NB #5 Town Personnel policy and written benefit package

Correspondence:

1. Enman Kesselring Consulting Engineers – information on services. Mona questioned need to review all mail (junk mail) that comes in, discussion ensued, some items are pertinent to other departments of the town.
2. VLCT News – April 2016 Issue. No action.
3. R.F. Lunna Associates, P.C. Land Survey – conducting a boundary survey of the former Gardner/Baker property on Route 100. Property abuts town land. No action.
4. Vermont Rural Fire Protection Task Force Grant Program – grants of $4,000 with 25% match for dry hydrants and rural water supplies. No action.
5. Stagecoach 2015 Annual Report was received, no action.
6. Green Mountain National Forest Monitoring plan proposed changes are open for comments to improve on the changes are due April 29, 2016. More information can be found on-line.

 
Old Business:

1. Tweed River Open Space Loss Control – VLCT would like an update from town regarding their recommendations from a loss control perspective (health and safety issues). Matt will follow-up with Matt Murawski and Jeff Tucker of DuBois & King.
2. LEOP Board Approval and Updates – Select Board members updated, no additional changes, Patty will forward to TRORC.
3. 2016 Pittsfield Budget – Mona made several calls to WRVA and has not heard back from director yet. The fee is based on per capita so town cannot send a reduced amount. Need to verify if WRVA is required for Pittsfield FAST Squad. Rutland County Sheriff’s contract has been cancelled. Town Office Maintenance may be reduced to $3,000; keep projects at Town Hall to a minimum, only fix lights that are not operable, Mona volunteered to paint railings and sills if Town purchases the paint.
4. Bridge #11. Review estimates and Dave/ George site visit follow up. Dave found bids are not comparable, amount of material required varies; and all three bids have different solutions with no drawings or engineering observations. Dave suggests having the project engineered with estimated cost of $10,000. Fees could be rolled into the grant. Mona will invite George to next meeting to discuss further.
5. Tweed River Open Space Sign – Matt Murawski wants to confirm what type of sign. Matt Corron to follow-up regarding high water marker and town does not want a sign.

 
New Business:

1. Should the Town Sign up for ECFiber – no, not at this time.
2. White River Partnership Culvert and Bridge Assessment – Patty forwarded report to George and Rita Seto at TRORC. Mary Russ would like to discuss with the Board and will attend April 19 meeting. Mona will invite George to attend meeting for this discussion as well.
3. Buyout Sites/Phase I Environmental Assessment – TRORC found old records indicating a 1959 Ford was buried on the property for septic. Harvey’s did not find anything when they cleared out the area. Dave Colton will check their records for any information regarding excavation they performed on the property.  Mona will update board at next meeting.
4. Clerk/Treasurer Report

a.        March Financial Reports  - no questions, no action.
b.       Special Town Meeting Deadlines – Voters must be notified by April 30, 2016. VLCT recommends sending the revised budget before the meeting so residents have time to review. Patty suggests the Board include a narrative of what changed. All materials must be to Patty by April 26, 2016. May 4, 2016 is last day to register as a voter for this meeting.
c.        Credit Card-Certificate of Authority for Municipalities – Mascoma charges $2 per month for a debit card, a limit can be set and changed as needed. Disputed charges require a form and institution will investigate to recoup funds. Citizens Bank verified a debit card gives direct access to the account. If unauthorized funds are taken, a form must be filed and institution will investigate to recoup funds. A credit card allows customer to dispute charge before paying. Patty prefers to have the credit card with a limit of $3,000. This complies with the town’s written policy. The Board signed authorization to open account. Town Clerk and Assistant are the only authorized signatures for purchases.

5. Town Personnel policy and written benefit package – Dave did some research and pulled information on job descriptions. Patty provided a copy of VLCT’s personnel policy information for the board to review. Matt took the information for a future discussion. 
​
Next Meeting Date:  April 19, 2016
 
Adjournment: Matt motioned to adjourn the meeting at 8:10 p.m.; Mona seconded; motion carried.
 
Approved:   April 19, 2016                                                                                          Recorded by:   Tyna Gallagher
 
__________________________                  
Matt Corron
 
__________________________
Mona Colton
 
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David Larkin