December 23, 2015
Emergency Meeting re: roof at Town Hall
Present: Matt Corron, Dave Larkin, Wendy Reese
Wendy moved to open the meeting at 9:25 am, Matt seconded.
After receiving CN Custom Flooring’s bid to repair the roof of the north side basement entrance for $3500, the Select Board agreed to convene an emergency meeting. Charlie Howard also looked at the roof and said he would present a bid to the town.
Dave said there is no secondary flashing which is the likely cause of the leak. Dave estimates $1400 for shingle and more for the project if using a metal roof. Dave said he could do the work the week of December 28th. Dave would have to recuse himself from any additional discussion on the matter, to which he agreed. Wendy asked him to provide a bid and Dave agreed to submit by 9 am on the 24th of December.
Discussion was tabled until 3:30 pm to give Charlie an opportunity to submit bid.
Wendy moved to start discussion at 3:32 pm and Matt seconded. Wendy reported that Charlie had not yet submitted a bid. Dave again offered to do the work but thought there could be some time conflicts that could affect how long it took him to complete the project. The Select Board again discussed the necessity of Dave recusing himself, which he did. Wendy moved to table the discussion at 3:39 pm until Dave and Charlie submitted bids. Matt seconded.
Matt opened the discussion again on December 27th at 6:57 pm. Matt and Wendy discussed concerns with Dave doing the work and on CN Custom Flooring’s bid. No bid was received from Charlie Howard. Matt and Wendy agreed to award the bid to CN Custom Flooring even though it was not the lowest bid due to their concerns. Matt agreed to discuss with Corey our concerns on the bid and project completion date on Monday, December 29th over the phone.
Meeting adjourned at 7:05 pm.