PITTSFIELD SELECT BOARD EMERGENCY MEETING MINUTES
December 23, 2015

Emergency Meeting re: roof at Town Hall
Present: Matt Corron, Dave Larkin, Wendy Reese

Wendy moved to open the meeting at 9:25 am, Matt seconded.

After receiving CN Custom Flooring’s bid to repair the roof of the north side basement entrance for $3500, the Select Board agreed to convene an emergency meeting. Charlie Howard also looked at the roof and said he would present a bid to the town. 

Dave said there is no secondary flashing which is the likely cause of the leak. Dave estimates $1400 for shingle and more for the project if using a metal roof. Dave said he could do the work the week of December 28th. Dave would have to recuse himself from any additional discussion on the matter, to which he agreed. Wendy asked him to provide a bid and Dave agreed to submit by 9 am on the 24th of December. 

Discussion was tabled until 3:30 pm to give Charlie an opportunity to submit bid.

Wendy moved to start discussion at 3:32 pm and Matt seconded. Wendy reported that Charlie had not yet submitted a bid. Dave again offered to do the work but thought there could be some time conflicts that could affect how long it took him to complete the project. The Select Board again discussed the necessity of Dave recusing himself, which he did. Wendy moved to table the discussion at 3:39 pm until Dave and Charlie submitted bids. Matt seconded.

Matt opened the discussion again on December 27th at 6:57 pm. Matt and Wendy discussed concerns with Dave doing the work and on CN Custom Flooring’s bid. No bid was received from Charlie Howard. Matt and Wendy agreed to award the bid to CN Custom Flooring even though it was not the lowest bid due to their concerns. Matt agreed to discuss with Corey our concerns on the bid and project completion date on Monday, December 29th over the phone. 

Meeting adjourned at 7:05 pm.



_________________________________
Matt Corron


_________________________________
Wendy Reese


_________________________________
David Larkin

​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     December 15, 2015
PRESENT:               Wendy Reese, Patty Haskins, Dave Larkin
 
Agenda Modifications:  New Business 1. Clerk/Treasurer Report b. Addendum to Sub-Grant/ Parmenter Place Properties; and c. Town Office Bldg Funds
 
Minutes Approval:  Regular Meeting 12/1/2015
 
Public Present:     None
 
Correspondence:

1. Request for support from Irasburg
2. Proposals for Local Investment Financing
3. Timberline Events request to use Town Garage parking area
4. VLCT News
5. VTrans/ACCD Grant Application
6. TRORC Culvert Inventory Completion
7. State of Vermont: Village Designation Approval
8. Invitation to Chiefs of Police luncheon

 
Old Business:

1. Robert Williams Driveway permit signature
2. Workers Compensation Coverage
3. Town Hall Mold/Corey Bid
4. Proposed Park Authorization to begin Phase 2
5. Trash Complaint Letter follow-up

 
New Business:

1. Clerk/ Treasurer Report

1. General Fund Budget 2016
2. Addendum to Sub-Grant/Parmenter Place Properties
3. Town Office Building Funds

 
Next Regular Meeting:  January 5, 2016 at 6:00 p.m.
 
Wendy motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m. Agenda modifications: New Business 1. Clerk/Treasurer Report b. Addendum to Sub-Grant/ Parmenter Place Properties; and c. Town Office Bldg Funds. Wendy motioned to approve the December 1, 2015 Regular Select Board meeting minutes; Dave seconded. Minutes approved.
 
Correspondence:

1. Irasburg Seeking Support – Second e-mail seeking support from other towns to make the Public Service Board and Legislature aware that towns want a voice in the decision making that affects a town.  Specifically industrial wind turbines. No action taken.
2. VLCT passing along State of Vermont’s solicitation for Local Investment Financing Proposals. No action taken.
3. Timberline Events request to use Town Garage parking area June 11, 2016 from 8:15 p.m. to 12:45 a.m. Concerns with participants crossing road to access parking area. Wendy will contact them to find out if the Village Green would work for the transition area. Residents along the Green would need to be notified. Wendy will report back to the board.
4. December VLCT News received. No action taken.
5. VTrans/Agency of Commerce & Community Development (ACCD) Grant Application received. $200,000 in grants available annually to help cities and towns to build more livable, walk-able and strong communities. Board decided to pass this year.
6. TRORC Culvert Inventory Completion Report received and on file in the Town Office
7. State of Vermont: Village Designation Approval – formal notice of approval has been received. The renewal is valid for five years, November 2020. On file in the Town Office.
8. Invitation to Chiefs of Police luncheon sponsored by VLCT received. Event is scheduled for January 8, 2016. No action taken.

 
Old Business:

1. Robert Williams Driveway Permit reviewed and submitted by Road Commissioner was approved by the Board.
2. Workers Compensation Coverage (WC) – Dave spoke with Paul Donovan from the Dept. of Labor to clarify how to proceed with insurance provider’s requirement for WC on non-employee coverage. It is a gray area, it is a statute and there are exemptions, DOL does not have any language to contribute for a policy, it is okay for non-employee service provider to include cost on their invoice or can be deducted from invoice by town. Wendy will contact PACIF again to request assistance in formulating a policy.   
3. Town Hall Mold/Corey Novotny Bid – The bid came in at $3,700 and Corey was given the job. He can start as soon as appropriate paperwork is filled out at the Town Office. Doors on shed in the back should allow for large items to be stored.
4. Proposed Park Authorization to begin Phase 2 – Matt Murawski has been given approval to move forward on the green infrastructure. The Board approved this at the December 1, 2015 meeting.
5. Trash Complaint Letter follow-up –Wendy sent a letter to the homeowner explaining options for trash removal. This was In response to Mike Wuerthele’s concern of wildlife getting into neighbor’s trash in November.

 
New Business:
1. Clerk/ Treasurer Report    
a. General Fund Budget - Reviewed line items requiring input. Patty will contact Quin-Town Seniors to find out how they determine the amount in their request. Board members will combine observations from building inspections to determine possible projects by December 22, 2015. Items to include projects for 2016 as well as any long-term projects. Bids will need to be obtained in order to provide budget request for town residents. Reviewed draft of warning for Town Meeting.

b. Addendum to Sub-Grant/Parmenter Place Properties - Extensions for sub-grant through September 30, 2016 signed by Board.
​
c. Town Office Building Funds – Patty explained this account for the Board to think about how to apply the balance of the funds towards the bond payments.
 
Meeting Schedule:  Next meeting is scheduled for Tuesday, January 5, 2016; with second meeting tentatively scheduled for Thursday, January 21, 2016.
 
Adjournment: Wendy motioned to adjourn the meeting at 7:32 p.m.; Dave seconded; meeting adjourned.
 
Approved:         January 5, 2016                   Recorded by:    Tyna Gallagher
 
David Larkin
Wendy Reese
Matt Corron not in attendance

​ PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     December 1, 2015
PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Dave Larkin
 
Agenda Modifications:  Correspondence 3
Minutes Approval:  Special Meeting 11/17/15 and Regular Meeting 11/19/2015
 
Public Present:
 
Correspondence:

1. Tweed River Drive Water Line
2. Riverside Horse Farm Act 250 Amendment
3. Community Emergency Response Team - CERT

Old Business:

1. Proposed Park
2. Workers Compensation Coverage
3. Town Hall Mold
4. RT 100 Speed Limit
5. FEMA Buyout - Peyton

New Business:

1. Clerk/ Treasurer Report

1. November Financials
2. General Fund Budget 2016

 
Next Regular Meeting:  December 15, 2015 at 6:00 p.m.
 
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 5:59 p.m. Agenda modifications:  Correspondence 3 - CERT. Matt motioned to approve the November 17, 2015 Special Select Board meeting minutes; Wendy seconded. Minutes approved. Matt motioned to approve the November 19, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.
 
Correspondence:

1. Steve and Donna Brown thank you to town for enabling them to secure a water line under Tweed River Drive dated 11/16/15. Mr. Brown shared concern he received from his neighbor Herb Kuendig regarding the road improvement by the town. Mr. Brown informed Mr. Kuendig the road is not owned by them and the town is within their jurisdiction to fill the ditching with gravel. No action required.
2. Environmental District #3 has denied Land Use Permit Application #3W0948-2 for Riverside Horse Farm to amend their Act 250 Permit to allow fireworks. Ruling will be filed.
3. Notice from Brad Salzmann regarding Community Emergency Response Team (CERT) meeting for LEPC 12 on December 9, 2015 at 7 pm at Royalton Academy building. LEPC encompasses parts of Orange and Windsor Counties. Patty has asked TRORC to advise town as Pittsfield is in Rutland County. Matt is tentatively planning on attending. Notice has been forwarded to Peter Borden.

 
Old Business:

1. Proposed Park – Patty shared her thoughts about the comments and concerns from the special meeting held November 17, 2015. In summary, privacy in that area will improve with green infrastructure and no dwellings; Parmenter Place is a town road and public, people do not need to have a reason to drive in. Residents can pursue privatizing it, thus assuming all maintenance and repair of road and bridge. Traffic/speed issue is currently being pursued with VTrans. Different type of park, more of a naturalized area for walking and relaxing by the river with minimal maintenance required. Area is a gateway to the community and would be more attractive as a planted and mowed naturalized area versus unkempt. A full copy will be at the town office in the Select Board file.

 
Wendy Reese shard her views on the proposed park by answering the 18 concerns listed in flyer handed out at the meeting titled:  ‘Say No!!! To an expensive and wasteful park proposal’ A full copy will be at the town office in the Select Board file. To summarize some key points, the area is a flood zone and proposed plans include actions to improve the flood plain; parks do not decrease property values unless they are not maintained; open spaces in towns are beneficial providing additional community gathering areas; mowed areas conducive for walking only not for recreational activities such as soccer, volleyball; low seasonal maintenance costs of approximately $150; parking area too small for trucks to use as a “truck stop”; people can urinate in a vacant lot just as easily as a well maintained area although it may be less inviting to take such action in a public place; Pittsfield Pride could include a memorial tribute to Don Flynn and Mel Colton as well a flood marker and description of the event that led to the green space. Wendy is in favor of green infrastructure and some gray infrastructure.
 
VLCT stated there would be no insurance increase to have the green spaces when Patty checked a year ago and today. A preventative loss control rep could look at the property to review if Select Board would like them to send someone. Patty will put in a request to have a rep visit.
 
Patty spoke with Garrett Baxter, Senior Staff Attorney at VLCT, about voting on the park. No matter how the town puts the matter up for vote, from the floor during Town Meeting or by Australian vote as part of the Presidential Primary election, it will be a non-binding vote. Attorney Baxter emphasized the public needs to be educated that the vote is non-binding. The Select Board can take the vote into consideration when deciding the matter however the vote in non-binding.
 
Dave thinks Marylou Scofield should be consulted. No one else supported this option as Attorney Baxter is well versed in municipal law.
 
Matt is in favor of the green infrastructure and would like to have a vote on the gray infrastructure. Dave wants a vote. Information would need to be mailed to residents and this costs money. Wendy will inquire as to whether or not grant funds can be used for such a mailing.
 
Dave does not believe Knotweed is invasive and it helped during TS Irene. Perhaps over time it will not be considered invasive. Matt stated willows are native and proven to aid in river bank stabilization.
 
Matt motioned to have the town do the green infrastructure; Wendy seconded the motion; all in favor say “yes” – 2 “yes” votes; all opposed – no one opposed; Dave abstained from the vote. Motion carried.

2. Workers Compensation (WC) Coverage – The State Statute has not changed yet and VLCT is getting push-back from towns. The requirement will go into effect next year. VLCT may or may not be able to help with policy guidance. The non-employee worker’s agreement can be used for the time being. Wendy will contact VLCT again and propose idea to have non-employee workers without WC insurance add or deduct the cost from their invoice based on insurance schedule provided by carrier.

3. Town Hall Mold – Dave unable to secure quotes from anyone so he prepared one. Wendy got an estimate from Corey Novotny. Costs were significantly different between the two estimates. Put Corey on speaker phone to clarify what his estimate encompassed. After discussion, Dave and Corey will meet Wednesday, December 2, 2015 at 7:30 a.m. to review project and determine what exactly needs to be done. Dave will ask Corey if he can have a quote ready by Thursday, December 3, 2015. Wendy motioned to accept Corey Novotny’s written estimate to repair the Town Hall mold and install the Town Office door closers if cost is less than $4,000 and he fills out non-employee paperwork prior to commencing on the project. Dave seconded. Motion carried.

4. Village Speed Limit – Tabled to a future meeting as Matt has not heard back from Rob Faley at VTrans.

5. FEMA Buyout for Peyton Property – Bob Ennis of TRORC forwarded “FEMA Voluntary Transaction Agreement” to Board for signature and date. FEMA has approved and the Peytons have signed. Board signed and dated. 

New Business:
1. Clerk/ Treasurer Report

a. November Financials – Key notes include $668,000 will be disbursed from the GF to Highway and School for second half payments; $9,664.95 Town Hall expense is for insulating project; $1,232.02 TS Irene line is progress billing for TRORC administration services for Peyton buyout; income of $4,180 in HW fund is insurance payment for York rake; and Capital Equipment Purchase amount of $7,543.75 is for the Liquid Chloride Spreader.

b. General Fund Budget 2016 – Patty went through budget line by line sharing suggested amounts based on history. Changes discussed and questions answered. Budget will be updated again when missing amounts can be filled in after the first of the year. Board members will walk around town buildings to inspect for any maintenance that may need to be added to the budget. Warning for Town Meeting will be discussed at the next board meeting. 

​Meeting Schedule:  Next meeting is scheduled for Tuesday, December 15, 2015
 
Adjournment: Wendy motioned to adjourn the meeting at 9:25 p.m.; Matt seconded; meeting adjourned.
 
Approved:    Dec. 15, 2015                                                                          Recorded by:      Tyna Gallagher

Matt Corron
 
David Larkin
 
Wendy Reese

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    November 19, 2015
PRESENT:             Matt Corron, Wendy Reese, Patty Haskins, Dave Larkin, Michael Wuerthele, Martha Beyersdorf
 
Agenda Modifications:  Old Business 4 and 5: New Business 2, 3, 4, and 5
 
Minutes Approval:  Regular Meeting November 3, 2015
 
Public Present:
1.Michael Wuerthele – Artist/Craft Fare
2.Martha Beyersdorf – Veterans Exemption
 
Correspondence:
1.VT Tennis Court Surfacing
2.Irasburg Seeking Support
3.Bears in garbage on Trillium Hill Road
4.VLCT News
5.Deputy Health Officer Appointment
6.TRORC Village Designation
7.Bond Buyer Article
8.Glen West Road Septic Permit
 
Old Business:
1.Workers Compensation Coverage
2.Pittsfield Artisan Event
3.Village Speed Limit
4.Maintenance Issues f/u
5.Town Hall Insulation
 
New Business:
1.Clerk/Treasurer Report – Payroll Budget
2.SB Secretary request for extra correspondence pay for 11/3 meeting
3.Roof Repair Town Equipment Shed
4.SB Annual Report
 
Next Regular Meeting:  December 1, 2015
 
Matt made a motion to open the meeting.  Seconded by Wendy.  The meeting was called to order at 6:00pm. 
 
Agenda Modifications: Old Business 4: Maintenance Issues f/u; 5: Town Hall Insulation.  New Business 2: SB Secretary request – extra correspondence pay for 11/3 meeting; 3: Roof Repair Town Equipment Shed; 4: SB Annual Report. 
 
Wendy motioned to approve the November 3, 2015 Regular Select Board Meeting Minutes.  Seconded by Matt.  Minutes approved.
 
Public Present:
1.Michael Wuerthele – Artist/Craft Fair.  Michael said that he has noticed that the Pitt-Stop is showing more artist/craft items.  He said he would like to hold a craft fair.  The Crafts Council holds an Open Studio Weekend over Memorial Day weekend and he would like to hold it then but not in conjunction with their event.  There are a lot of artists in Pittsfield and in surrounding towns who do not have a studio and this would give them a venue to display and sell their wares.  The cost to hold it in the Town Hall, between the rental fee and insurance makes it impossible to use that area, but if held on the Village Green, it could be much less costly.  He proposed a fee of $25.00 per vendor and will check with VLCT as to what the insurance cost might be if held there.  He said he would limit the event to 50 participants but probably wouldn’t get that many.  The Board was unanimously in favor of the event.  Michael will pursue and report monthly to the Board on his progress.
2.Martha Beyersdorf – Veterans Exemption.  Martha stated that she was approaching the Board not as the wife of a disabled veteran, but representing the Board of Listers.  She stated that currently the Town extends a $10,000 property tax exemption each year.   As of 2011, 217 towns have increased their exemptions to $40,000 following the passing of Act 207.  This leaves 27 towns extending less than that.  Using figures from the 2014 Town Report, adding $30,000 to the Grand List, increasing the exemption would not have any impact on the municipal tax rate.  Wendy made a motion to increase the exemption amount from $10,000 of appraised value to $40,000.  Seconded by Matt.  This will need to be voted on at Town Meeting 2016.
 
Correspondence:
1.VT Tennis Court Surfacing – This information will be passed on to Erica Hurd.  Patty said that she has been fundraising for the playground.  Wendy said that there is also a Recreation Grant that the Town can apply for, but the deadline is November 30th.
2.Irasburg Seeking Support – They are looking for support from other towns to make the Public Service Board and Legislature aware that towns want a voice in the decision making that affects a town.  This pertains to the industrial wind turbine project proposed for the Town of Irasburg.  They are just trying to get word out to other towns.  Brief discussion.  No action was taken.
3.Bears in garbage on Trillium Hill Road – Michael Wuerthele, a resident at 45 Trillium Hill Road, said that bears have gotten into a neighbor’s trash.  There was a trash house, and some of the trash had been there several weeks.  Michael said that he spoke with Benson’s driver and the neighbor does not get pick up from them.  He felt that a letter from the Town should be sent to the homeowner explaining the situation and include the photographs he included with his email.  There was some discussion about enforcement.  The Town will contact the homeowner.
4.VLCT News - November, 2015 issue.  No action was required.
5.Deputy Health Officer Appointment – This is the Town’s copy of the appointment of Clairetta Corron to the position.  
6.TRORC Village Designation – This is the Town’s copy.  It will be kept on file.
7.Bond Buyer Article – This email from Robert Giroux includes an article highlighting the recently negotiated federal budget deal between the House of Representatives and Administration.  Under the budget deal, sequestration will be continued for an additional year and is now set to expire in FFY 2025.  Patty explained how the sequestration has affected the Town.  She said the bonds are still a better deal than a bank loan.  It will affect the budget each year.  Dave questioned whether it was a fixed rate bond and though the Board should consult the Town’s attorney for her opinion.  Patty felt that Robert Giroux would be the first person to contact.  No action taken by the Board.
8.Glen West Road Septic Permit – Patty said that this permit will be filed but not recorded as there were some errors in parcel number and book/page that needed correction.  When the corrected copy comes, it will be recorded at that time.
 
Old Business:
1.Workers Compensation Coverage – Dave said that he did not follow up on this after the last meeting.  Wendy said that she contacted VLCT and the non-employee contract was not valid after August, 2015, however the Statute has not changed yet.  VLCT doesn’t know how an audit at year end would go.  If audited the Town’s Attorney should probably be consulted for her opinion as there are too many loopholes.  Wendy said she will ask for a breakdown in hours from the party involved and that perhaps the Board should come up with a policy to address this situation in the future.  Wendy said she would contact VLCT for a sample policy. 
2.Pittsfield Artisan Event – see Public Present 1.
3.Village Speed Limit – Patty passed out a map showing the speed study locations in the area involved.  Discussion.  It was felt that the State would not approve the speed change.  This will be forwarded to Rita Seto of TRORC and to Robert Faley of VTrans.  Dave asked about what will happen now and how will changes be enforced.  Wendy said she will contact VLCT for clarification.
4.Maintenance Issues f/u – Door closures for the Town Office Building restrooms, mold removal and rear door installation at the Town Hall have not been done.  David said he would obtain quotes for these jobs.
5.Town Hall Insulation – David said he looked over the project and could not locate a vapor seal.  Patty pulled the original bid and it was reviewed.  David also noted that the electric boxes have been sprayed over versus removing them enough to spray behind.  The bid refers to an air seal.  Wendy composed and sent an email to Shaping Energies requesting clarification on this issue.  She said that she sent out an email to Patty and the other Board members this morning with the final invoice.  Patty said that she did not receive it.  Wendy resent it.  She said she will contact the Board members and Patty with the results of her conversation with Shaping Energies.  If the discussion is satisfactory, she will do a special order for their payment.
 
New Business:
1.Clerk/Treasurer Report – Payroll Budget – Patty outlined the duties she has performed over the years that would be handled by a Town Manager or Administrator.  She explained the history of previous Select Boards and how this had been handled in the past.  Patty and the Board discussed proposed wage increases and its overall impact to Retirement and Social Security for the Town Clerk/Treasurer and Road Foreman.  The other town positions were reviewed and discussed individually.  This part of the budget will be addressed further at the next meeting.
2.SB Secretary request for extra correspondence pay for 11/3 meeting – Matt made a motion to approve this request.  Seconded by Wendy.
3.Roof Repair Town Equipment Shed – Discussion.  Dave will contact George to discuss this repair.  Tabled for now.
4.SB Annual Report – Wendy passed out a draft of her report for inclusion in Town Report explaining that they were all new and that the report might not appear typical, but it covers most everything.  Discussion.  Wendy will finish it and submit it.
 
Next Regular Meeting: 
December 1, 2015 at 6:00pm in the Town Office.
 
Adjournment:
Matt made a motion to adjourn the meeting.  Seconded by David.  The meeting adjourned at 9:15pm.
 
Approved:      12/1/15                                                                    Recorded by:  Martha L. Beyersdorf
 

Matt Corron
 
David Larkin
 
Wendy Reese

PITTSFIELD SELECT BOARD PUBLIC PARTICIPATION MEETING MINUTES
 
DATE:                     November 17, 2015
PRESENT:               Matt Corron-Select Board, Wendy Reese-Select Board, Dave Larkin-Select Board, George Deblon-Moderator, Mary Russ from White River Partnership, Matt Murawski from DuBois & King
 
Public Present:
Attendees signed in as they entered the meeting and indicated if they were registered voters in the town of Pittsfield. 34 participants signed in with ____ noting they are registered voters.
 
The meeting opened at 6:02 p.m. The Pledge of Allegiance was recited followed by a moment of silence to remember Mel Colton who passed away earlier in the day. George reviewed the meeting guidelines. Wendy and Matt gave an overview of proposed park project, events that had led up to the proposed park, FEMA regulations and timeline of events. The purpose of the meeting is to share information about various options for the Parmenter Place buyout properties and to take public input.
 
Mary Russ from White River Partnership (WRP) explained the green components of the proposed plans consisting mainly of berm removal and tree plantings. Benefits include:

• Open space now so no houses on that space can be damaged;
• Removal of the berms will allow better water flow by slowing it down and allowing it to spread out;
• Any rocks and gravel removed could be re-used by the town if desired;
• Tree plantings will help slow erosion as they are planted on the top and sides of the bank so the roots intertwine thus aiding in stabilization;
• Trees are source locally;
• 90% of the plantings are covered by grant funding and the town would be responsible for the remaining 10% as a match. WRP would buy and arrange to have the trees planted thus providing the 10% match. Plantings occur in the spring and WRP tried to involve students from local schools to participate.

 
Matt Murawski from DuBois & King (DK) reviewed various gray components of the proposed plans. He emphasized these are just concepts and the area must remain open. Nothing has been decided. Key components/options include:

• Brush hog twice a year;
• Plant trees as a buffer;
• On the south end there could be mowed paths with a bench or sitting stone and access to the river;
• On the north end there could be 4-5 foot wide gravel paths and may be packed enough for wheelchair access and scenic stop and another bench or sitting stone;
• Gravel parking area for three vehicles and room to turnaround;
• Possibly a kiosk with information about the site;
• High water sighting tube on a post or tree

 
George opened the floor for questions and comments:
 
John McCauley lives along river and has concerns about encouraging access to the river due to debris in the water since TS Irene, especially glass. How can this be cleaned up?
A. Need to get people to go in and try to remove the debris.
 
Joyce Stevens – How do you access the river when you are not allowed to mow to the river?
A. The buffer is designed to work with the river allowing specific areas for access.
 
Who pays to mow and maintain gravel?
A. Mowing would be a couple of times a year and is the town’s responsibility. Gravel areas usually need to be scraped smooth every couple of years and also the town’s responsibility.
 
Bill Leimgruber re-confirming the paths are just gravel, correct? Brush mowing twice a year so what else would be mowed?
A. Yes gravel paths and grass paths that may need to be mowed more often depending on usage.
Steve Turner doesn’t care for the park.
  
Keith Mills lives across the river from proposed park and does not want to see people on the property; he wants to keep his yard private.
 
Joe Rivers lives on Parmenter Place and it is a private area. There are several cars a day that drive in and out with no reason to be there. Want to keep area private and concerned park will bring in more.
A.  Parking lot might aid in allowing others to turn around rather than go all the way down the road to turn around.
 
Joe Rivers is concerned that Joe Desena’s covered bridge will cause flooding on Route 100.
A.  Sarah Gray stated Joe Desena’s bridge was certified by the state’s engineers.
 
Joyce Stevens – Shoring up the banks – yes. When people bought homes on this property it was different. Why add another park when we have one already in town?
 
Sarah Gray asked how other towns are dealing with these properties.
A.  Rochester is moving along with a park that has more improvements on it; Bethel has two areas that are providing access and one also has parking.
 
Ray Colton does not want to have taxes go up to maintain this space.
 
Arlene Drugonis wants to shore up what needs to be done and brush hog the area.
 
Marion Abrams thanked the group for the presentation. She is for shoring up the banks. No need to add another recreational area as the town has the recreation areas and the green.
 
Joyce Stevens questions how the replacement bridge at Lower Michigan Road will affect this property. If access is needed to the river she suggests cutting trees behind the baseball field.
 
Rebecca Stewart asked about herbicide use and any concerns.
A.  Mary Russ stated Japanese knotweed can only be treated with water soluble herbicide, focused on each plant and in a small area
 
Rebecca asked where the high pressure flow is and is the work only being done on town property.
A. Mary explained the water gets squeezed by the berm causing higher pressure. Removing the berms slows the water down and allows the water to spread out. Yes work is only on town property.
 
Steve Turner – The water is eroding the bank and trees are getting ready to fall in, what can be done?
A. Matt stated removing the debris will help lower the water but it will not reduce it significantly.
 
Joe Fuster – Who would treat the knotweed and who pays for it?
A. Mary replied a contractor would be hired and the grant would pay for it.
Joe believes this would be an ongoing cost.
 
Teresa Stewart commented another park doesn’t make sense when the town already has one.
 
Charles Piso asked how the bridge project will affect the park, even though state says they will remediate any damage, and what are other towns doing?
A. Matt stated the bridge has no bearing on the proposed park. The temporary bridge would disrupt the parking area, path and some trees. He has had good results with VTrans fixing damages on other projects. There is no river work near the bridge. Bethel has three locations from TS Irene and all are low maintenance with one area having just a sign.
  
Matt Corron states the Select Board is looking at the green and gray components as separate pieces not as a whole.
 
Joyce Stevens – If the Select Board decides to proceed with the green component only is the town still eligible for the grant?
A. Yes and the WRP will monitor the willow stakes.
 
Mike Wuerthele verifying the bridge project is two years out.
A. Yes it is however the grant money will not be available.
 
Matt Murawski stated there is no requirement to maintain the space.
 
Bill Leimgruber confirming that if just the green component is done the funds can be used.
A. Yes.
 
Rebecca Stewart asked about birdhouses for the property.
A. Mary stated yes there are other partners that can help with birdhouses.
 
Joe Rivers – Will there be trash receptacles?
A. No.
 
Ed Herson, lives on Parmenter Place and has concerns for safety with an area that encourage more people near their homes.
 
Arlene Drugonis asked Patty Haskins how many people use the Green.
A. Patty and Vern Haskins both responded the Green and the playground are used regularly especially during nice weather.
 
Wendy Reese speaking as a resident walks from town to Townsend Brook Road and the traffic moves very fast. Believes the park allows pedestrians a safer route in that area.
Kathy Peta has walked into town and doesn’t believe the park will help; a sidewalk would be better.
Someone else commented fast moving traffic is an issue.
 
Dot Williamson commented the new bridge may widen the road.
 
Dave Larkin – What is a shrub willow?
A. Mary stated shrub willows grow about 20 feet tall; they cut branches; stick into the river bank and the willow grows again. The willow stakes are harvested locally and it is a native plant that holds on river banks. Knotweed is not a native plant and it does not hold the bank, roots are very shallow.
 
Patty Haskins – Will the plantings provide more privacy for the neighbors.
A. Mary states yes there would be lots of vegetation, approximately 35 feet wide along the bank. In 5 to 10 years there will be a nice visual buffer.
 
Sarah Gray – Sounds like a consensus – we don’t want people.
 
George read the following written comments/questions that were submitted:

• Herbicides – what are the long-term effects?
• Keep it simple, low maintenance, brush hog area
• How can anyone object to a park? Get a life.

 
George took a non-binding poll from the group on the following choices:

• Remediation – approximately 25
• Walking paths and sitting stones – 8
• Against entire project – 9

Some voted more than once and there were non-registered voters in the poll.
 
Is there any circumstance where the grant money has to be paid back?
A. Mary states no, the town may use any portion of the grant funding and match just that portion.
 
Matt Corron speaking for the Select Board said they deliberate the project at the December 1, 2015 meeting and the board is leaning towards the green component. The Town Plan has flood mitigation as an on-going action item therefore this property needs to be addressed. There will be no gray components without a town vote. The board will continue to take comments
 
Charlie Piso suggests the plan have a clear delineation between green components and gray components.
 
Joyce Stevens asked if the project could be a separate vote.
A. Wendy stated a separate vote would require 45 days. Patty Haskins will check with VLCT on the voting at town meeting as she believes it has to be done on the floor.
 
George commended the Select Board as they are all new to serving on it and have put in a great deal of time and effort.
 
Adjournment: Matt motioned to adjourn the meeting at 7:15 p.m.; Wendy seconded; meeting adjourned.
 
Meeting Schedule:  The next regular Select Board meeting will be held Thursday, November 19, 2015 at 7:00 p.m. in the Town Office.
 
Approved:    12/1/15                                                                                                         Recorded by:  Tyna Gallagher

Matt Corron
 
David Larkin
 
Wendy Reese

DATE:                     November 3, 2015
PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Dave Larkin, Henry Hotchkiss
 
Agenda Modifications: Old Business 9 & 10; New Business 3
Minutes Approval:  Regular Meeting 10/20/2015
 
Public Present:

1. Michael Wuerthele - Artist/Craft Fair
2. Henry Hotchkiss – Logging Operations

Correspondence:

1. Executive Session Use
2. 2016 VLCT Municipal Policy
3. Preservation Trust of Vermont
4. Assistance from Senator Patrick Leahy
5. Howards Fire Control
6. Central Vermont Council on Aging
7. Glen West Rd. Septic System Replacement

Old Business:

1. Workers Compensation Coverage
2. Pittsfield Artisan Event
3. Village Speed Limit
4. Proposed Park
5. Proposed Park  Flood Mitigation
6. Health Insurance Renewal
7. Advertising for 11/17 Proposed Park Presentation
8. Review Appendix A: Plan Implementation Matrix Update
9. CDBG Sub-grant Agreement – Buyout Amendment
10. Rules of Procedure – Vice Chair

               
New Business:

1. Appoint Green up Coordinator
2. Clerk/ Treasurer Report

1. October Financials
2. Asst. Clerk/Treasurer
3. Cemetery Budget 2016
4. Highway Budget 2016

1. Chloride Spreader

 
Other

1. Shaping Energies contract

Next Regular Meeting:  Thursday, November 19, 2015 at 7:00 p.m.
 
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 6:00 p.m. Agenda modifications: Old Business 9. CDBG Sub-grant Agreement – Buyout Amendment; 10. Rules of Procedure – Vice Chair;
New Business 3. Chloride Spreader. Matt motioned to approve the October 20, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.
 
Public Present:

1. Michael Wuerthele - Artist/Craft Fair: Mr. Wuerthele could not attend and will re-schedule.
2. Henry Hotchkiss – Logging Operations: Jason Carrara has started a logging operation off of Fellows Road and Mr. Hotchkiss is concerned with ruts the trucks are creating near the bridge and over the embankment. The trucks have a difficult time negotiating the turn. Mr. Hotchkiss shared a video of the trucks traveling through this section. The logger does have a proper permit and is responsible for repairing any damages. Mr. Hotchkiss is concerned the ruts will cause erosion at the river bank and heavy rains could cause more damage. George is checking on the operations periodically. The Board recommends Mr. Hotchkiss document how the area looks now and then document any damage.

 
Correspondence:

1. Executive Session Use – Bill Oren contacted the Board stating they are using Executive Sessions improperly, specifically October 6, 2015 meeting. Wendy verified that proper procedures were followed and the issue was the exact wording of the motion in the minutes. The exact the wording is as follows: “I move that we go into executive session to discuss a disciplinary matter involving a public official, in accordance with Title 1, Section 313(a)(4).” No further action required.
2. 2016 VLCT Municipal Policy – received via e-mail October 16. No action.
3. Preservation Trust of Vermont – requesting support against the proposed development of farmland in Randolph near Exit 4. No action.
4. Assistance from Senator Patrick Leahy – literature highlighting several types of assistance available. No action.
5. Howards Fire Control – is now part of the Royal Group. No action.
6. Central Vermont Council on Aging – newsletter received. No action.
7. Glen West Rd. Septic System Replacement – Wynne Paterson application has been received by Dept. of Environmental Conservation, project #W-3-5785.

Old Business:

1. Workers Compensation Coverage – VLCT supports this change to protect towns. More information is still needed in order to craft a policy. Dave to contact VLCT to find out what the workers compensation class codes and rates are for sole proprietorships. Table until next meeting.
2. Pittsfield Artisan Event – tabled until Mike Wuerthele can attend a meeting.
3. Village Speed Limit – Rita Seto, TRORC, sent a map with suggested speed limits through Pittsfield. Patty noted additional speed limit suggestions and will ask Rita to add various landmarks such as the proposed park and Swiss Farm Inn, as well as the Village designation area to the map. The board will review again before sending to VTrans.
4. Proposed Park – Wendy will invite Mary Russ and a rep from CDBG to attend November 17th meeting. Wendy shared proposed meeting guidelines for review. These will be handed out to attendees as well as read at the beginning of the meeting. Matt will find out if George Deblon is available to moderate the meeting. Wendy will encourage people to visit proposed park area in the Mountain Times update. Comment forms will be available at the Town Office for residents to provide input as well. Matt Murawski asked permission to send the electronic version of the map to Bill Leimgruber. The Board approved the request and Patty will inform Matt. Wendy moved to sign revised DuBois & King contract for the final design, bid and construction engineering of the buyout properties; Matt seconded; motion carried. Dave wants to have a firm answer as to whether the proposed park will be voted on at Town Meeting. Both Wendy and Matt want to wait until after the November 17th meeting.
5. Proposed Park Flood Mitigation – Wendy supports shoring up the banks of the river as it addresses part of the Hazard Mitigation plan adopted by the town. Dave does not believe it will help with water flow and erosion. Wendy will ask Mary Russ for scientific information that documents the effectiveness.
6. Health Insurance Renewal – George would like to stay with the plan he is currently enrolled in with no changes. Matt motioned to approve the health insurance renewal; Dave seconded; motion carried.
7. Advertising for 11/17 Proposed Park Presentation – DuBois & King has installed a sign at the site of the proposed park as discussed at the October 20th meeting. Patty will put information on website and also a poster of the map will be posted around town. Add text stating registered voters may submit written questions/comments to be addressed at the meeting.
8. Review Appendix A: Plan Implementation Matrix Update – Tabled for now; address at a future meeting.
9. CDBG Sub-grant Agreement – Buyout Amendment – Peyton property buyout modification for additional funds has been approved by FEMA. Town needs to approve for CDBG funds to cover balance. Matt motioned to approve additional CDBG funds for the Peyton property buyout; Wendy seconded; motion carried.
10. Rules of Procedure – Vice Chair: Dave motioned to elect Wendy as the Vice Chair of the Select Board; Matt seconded; motion carried. Sue Wuerthele, Health Officer, can contact Wendy in Matt’s absence as needed.

New Business:

1. Appoint Green up Coordinator – Matt will ask Becky Ruben if Zev is interested in taking this position.
2. Clerk/ Treasurer Report

a. October Financials – Distributed and reviewed. Time Line for Town Report and Town Meeting distributed as well. Board secretary will send letters to request year-end summary reports from Town Officials and service organizations to be turned in by December 1, 2015. Secretary will also include a reminder to service organizations to submit financial reports by January 7, 2016. b. Asst. Clerk/Treasurer – Patty has completed interviews and has three strong candidates for the position. Soo will continue to help when she can as this is a busy time of year in the office.
c. Cemetery Budget 2016 – Connie has no changes; Patty updated on proposed budget without wage information.

d. Highway Budget 2016 – George submitted his recommendations; Patty updated on proposed budget without wage information.
 
Job descriptions, 6-year wage guidelines and wage comparison report distributed. Patty would like descriptions to be reviewed and updated as needed. She would like board to consider the position of Town Administrator in the future based on the types of tasks being performed in the clerk’s role. Also may want to consider re-instating the Custodian position and think about what building maintenance needs could be included such as snow removal, office cleaning, check heat in buildings, etc.
 
Wage guidelines document has a 6-year history to help board to determine wages for upcoming budget.
 
Wage Comparison report compares current rate for Pittsfield with the 2015 VT Municipal Compensation Report. The report includes an average and median rate with difference between Pittsfield and VT average. Board will review the information.
 
   3.  Chloride Spreader – George requests Board approval to sell the town’s old chloride spreader and bagged chloride to Harvey’s Plumbing and Excavating for a total of $1,518. The town has a liquid spreader and no longer needs the equipment or supplies. Matt motioned to approve the sale; Wendy seconded; motion carried

Other

1. Wendy has Shaping Energies contract for Town Hall insulation project. They can start November 16th however board will change start date to November 18th due to public meeting scheduled for the 17th. Contract requires a 50% deposit to start project with the remaining 50% due upon completion of the project. Matt motioned to approve the contract; Dave seconded; motion carried.

 
Meeting Schedule:
Public Participation Meeting on proposed park is Tuesday, November 17, 2015 at 6:00 p.m. in the Town Hall.
Regular Select Board meeting will be held Thursday, November 19, 2015 at 7:00 p.m. in the Town Office.
 
Adjournment: Matt motioned to adjourn the meeting at 10:05 p.m.; Wendy seconded; meeting adjourned.
 
Approved:        November 19, 2015                                                                           Recorded by: Tyna Gallagher
                                                                                                                                                            
Matt Corron

David Larkin

Wendy Reese

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     October 20, 2015
PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Sue Wuerthele, George Deblon, Dave
Larkin, Bill Leimgruber, Melissa Borgornie, Marion Abrams, Matt Murawski
 
Agenda Modifications: Correspondence 9; Old Business 6; New Business 8.b; 8.c., and 9
Minutes Approval:  Regular Meeting 10/6/2015
 
Public Present:

1. Bill Oren - Rules and Regulations
2. Sue Wuerthele - Pittsfield Health Officer
3. Marion Abrams - EC Fiber

Correspondence:

1. Capstone Community Action 50th Anniversary
2. The Independent: Publication for Elders and People with Disabilities
3. Blue Cross Blue Shield Community Meeting
4. GMP Solar Powered EV Charging Station Grants
5. Secretary of State Jim Condos Transparency Tour
6. Riverside Horse Farm Act 250
7. Pittsfield Radon test
8. VLCT News
9. Fire Department coin drop

Old Business:

1. Village Speed Limit Update
2. Health Officer Appointment
3. Town Hall Insulating Project - Update
4. Charging Station - Update
5. Review Appendix A: Plan Implementation Matrix Update
6. Matt Murawski, DuBois & King, re: proposed park

                       
New Business:

1. Insurance Requirements for Functions on Town Green
2. Workers Compensation Coverage
3. Health Insurance Renewal
4. EC Fiber Update
5. FPF Contribution
6. Town York Rake
7. Winter Snow Removal - Town Office and Town Hall Shoveling
8. Clerk/ Treasurer Report
   1. HRA Questionnaire
   2. Authority to open deposit account
   3. Job posting

1. Village designation renewal

 
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 6:01 p.m. Agenda modifications: Correspondence 9. Fire Dept. Coin Drop; Old Business 6. Matt Murawski from DuBois & King; New Business 8.b. Opening deposit account; 8.c. job posting; 9. Village designation renewal. Matt motioned to approve the October 6, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.
 
Public Present:

1. Bill Oren - Rules and Regulations – Mr. Oren did not attend.
2. Sue Wuerthele - Pittsfield Health Officer: Sue shared information from recent Health Officer training. The primary function of the position is to investigate public health hazards including documentation. The local Board of Health is comprised of the Health Officer and members of the Select Board. If Sue has to handle a Health Order she will report and update the Board at the next scheduled meeting; if there is an Emergency Health Order she will contact Matt, and in turn he would alert the other Select Board members. Wendy motioned to have Matt as the primary contact; Dave seconded; motion carried.
3. Marion Abrams – EC Fiber: Reviewed the Resolution Requesting Membership in the East Central Vermont Telecommunications District form and its purpose. EC Fiber is making an organizational transition to be more recognizable to potential large-scale investors. As with the previous structure it cannot be supported from municipal taxes, therefore no tax liability to the town. There is funding now to place fiber from Stockbridge to Tweed River Road along Route 100 with possible installation beginning in the Spring of 2016. Matt motioned to join the district; Wendy seconded; motion carried. Matt motioned to appoint Marion Abrams as the town’s representative on the governing board and appoint Peter Borden as the alternate; Wendy seconded; motion carried. 

Correspondence:

1. Capstone Community Action 50th Anniversary: Invitation to the 50th Anniversary Celebration on Monday, October 19, 2015 in Randolph. No action required.
2. The Independent: Publication for Elders and People with Disabilities: Autumn 2015 issue received. No action.
3. Blue Cross Blue Shield invitation to attend Community Meeting on Tuesday, October 27, 2015 at 7:30 a.m. in Rutland. Presentation includes overview of the changing health care landscape and seeks the perspectives and opinions of Vermont business leaders. No action required.
4. GMP Solar Powered EV Charging Station Grants: Four separate grants totally $50,000 to install solar-powered EV Charging Stations available. Applications accepted until 10/23/15. No action required.
5. Secretary of State Jim Condos Transparency Tour schedule for 12 events. The discussion will focus on Vermont’s public records and open meeting laws. He will be in Rutland on November 17 at 6 pm in the library. No action required.
6. Riverside Horse Farm Act 250: Kenlan, Schwiebert, Facey & Goss, P.C. forwarded their response to the Hearing Recess Order and Certificate of Service for #3W0948-2 via e-mail on October 6, 2015. Natural Resource Board, District #2&3 responded with a memo dated October 8, 2015 informing all parties they may respond to the most recent submittal by the applicant related to the fireworks display until October 19, 2015. No action required.
7. Pittsfield Radon test: VT Dept. of Health letter stating the radon measurement in the Town Office is below the EPA and Health Department’s recommended action level. No action required.
8. VLCT News October 2015 issue received. No action required.
9. Fire Department held a coin drop over Columbus Day weekend: Brian Sanderson, Project Manager-District 3, VTrans sent e-mail to inform the town a coin-drop activity requires a permit from VTrans. Mr. Sanderson attached the form for a Coin-Drop Permit Application and requested contact information for the Fire Department for his records. Patty will  forward information to Dave Colton.

 
Old Business:

1. Village Speed Limit Update: Patty has been in contact with Robert Faley of VTrans. He is asking where are the Village lines, what does the town want for a speed limit and how far out from the town center. Matt will follow-up with Mr. Faley. Rita from TRORC removed the traffic counters for the speed study due to early snow and can resume in the spring.
2. Health Officer Appointment: The State recommends appointing a Deputy Town Health Officer to back up Sue. Matt motioned to appoint Clairetta Corron to this position; Wendy seconded; motion carried.
3. Town Hall Insulating Project – Dave was not able to connect with Brian Merrill until last night therefore he does not have a comparable quote for the project. The Board compared Shaping Energies and Central Vermont Insulation bids, with quotes of $7,785 and $16,500 respectively. Dave expressed concern about the weight however Mr. Reuter did a site visit and is a Mechanical Engineer. Matt motioned to contract Shaping Energies, LLC to perform the Town Hall insulation project; Dave seconded; motions carried. Wendy will contact Shaping Energies, LLC about starting the project.
4. Electric Vehicle Charging Station – Wendy updated the board on pricing and requirements for a station. $4,500 to purchase plus $5,000 to install, grants up to $25,000. Units are also available to rent. One reference is a business owner in Waitsfield. He offers the service free because it fits his business model and brings him customers. The city of Barre has two metered stations that are used regularly plus they have EV’s as part of their fleet so it is a good fit for them. Applications for the grants are due 10/31/15. After discussing pros and cons; possible increase in tourism versus maintenance of stations, snow removal, location; the board decided this is not something the town should pursue at this time. Wendy will inform the Planning Commission.
5. Review Appendix A: Plan Implementation Matrix Update: Tabled for a future meeting.
6. Matt Murawski, DuBois & King, present to discuss changes to the proposed park contract and set date(s) for public participation meeting(s). The meeting will be held November 17, 2015 at 6:00 p.m. in the Town Hall. The goal is to collect input and come up with plans for the townspeople to make an informed decision. Mr. Murawski will lead the discussion and Matt Corron will facilitate for the Board. Future meetings will be determined as needed. South Royalton is currently going through a similar process. Mr. Leimgruber is concerned townspeople will not know about the meeting. It will be posted in the usual locations around town, posted on the website, Wendy will include for the Mountain Times opinion editorial and Mr. Murawski will have a laminated map with meeting information posted at the site of the proposed park. Mr. Murawski will re-work the contract and will contact Mary Russ to find out if this will affect any of the funding. Wendy thanked Mr. Leimgruber for his participation. 

New Business:

1. Insurance Requirements for Functions on Town Green: Mike Wuerthele inquiring about use of the Green for a 2-day Arts Event as the insurance coverage to use the Town Hall is too expensive. His goal is to bring in more people to town at a different time from the bazaar. On a case by case basis the Board could require an Insurance Certificate for functions. The Board is not opposed to Mr. Wuerthele’s event and it is okay for him to continue with planning.
2. Workers Compensation Coverage – VLCT PACIF 2016 Renewal Application memo states towns have two choices: (1.) Towns need to hire someone with a certificate of insurance or (2.) Town will have to pay workers comp coverage for anyone without a certificate of insurance. The memo lists various rates based on the type of work. Fees for this coverage will be charged to the town after the 2016 audit. Wendy will pursue policy samples for the Board to review.
3. Health Insurance Renewal: Open enrollment to make changes is December 1, 2015. Patty will check with George to find out if he wants to make any changes. She may consider the health insurance as well.
4. EC Fiber Update: See Public Present #3 – Marion Abrams
5. FPF Contribution: Front Porch Forum is seeking contributions from towns to help support the website. Currently the library uses the Forum. Table for budgeting meetings.
6. Town York Rake: George reported Buck Kendall logging backed over the York rake in the Town Garage parking lot on October 7, 2015. He parks there when Colton Enterprises is closed. Mr. Kendall said he would pay to repair it, upon further investigation it was determined the rake had to be replace. The rake was 25 years old and the repair estimate is $3,000 compared to $5,180 to purchase a new one. Mr. Kendall’s insurance company will pay for the new rake and reimburse the deductible. Matt motioned to approve the purchase of a new unit; Wendy seconded; motion carried.
7. Winter Snow Removal - Town Office and Town Hall Shoveling: Job will be posted at $10 per shovel; Wendy will put job on Front Porch Forum (FPF); and Patty will ask the new Assistant Town Clerk/Treasurer when one is hired but it is not a requirement of the position.
8. Clerk/ Treasurer Report  

8a. HRA Questionnaire: The Board completed the questionnaire for the Health Reimbursement Account coverage.
8b. Authority to open deposit account: The best rate to invest the General Fund monies short term, but still keep it available is a 7-day CD account. Wendy motioned to authorize Patty to open the deposit account to get the best interest rate; Matt seconded; motion carried.
8c. Patty would like to do another round of ads for Assistant Town Clerk/Treasurer as she only had two interviews and one candidate was only temporary. Additional locations to post include Craigslist, FPF, Clear River Tavern and Original General Store bulletin boards.
8d. Village designation renewal: Matt motioned to renew the Village Designation for Pittsfield; Wendy seconded; motion carried. 

Meeting Schedule: Tuesday, November 3, 2015 at 6:00 p.m and Thursday, November 19, 2015 at 7:00 p.m. in the Town Office;
Public Participation Meeting on park is Tuesday, November 17, 2015 at 6:00 p.m. in the Town Hall.
 
Adjournment: Matt motioned to adjourn the meeting at 8:35 p.m.; Wendy seconded; meeting adjourned.
 
Approved:   11/3/2015                                                                                         Recorded by:    Tyna Gallagher

Matt Corron
 
David Larkin
 
Wendy Reese

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     October 6, 2015
PRESENT:               Matt Corron, Wendy Reese via Google Chat, Patty Haskins, Robert Salmeri, Bill Oren, Dave
Larkin, Bill Leimgruber, Suana Rubin, Marsha Hopkins
 
Next Meeting Date:  October 20, 2015
 
Agenda Modifications: New Business 4.d. HRA Renewal 
Minutes Approval:  Regular Meeting 9/15/2015
 
Public Present:

1. Matt Murawski from Dubois and King
2. Bill Oren - Fireworks, and sign on town property

 
Correspondence:

1. Riverside Horse Farm Act 250 Hearing Recess Order
2. TRORC Town Plan Approval
3. Bill Leimgruber Letter to Select Board & Petition
4. VLCT Legislative Priorities
5. VLCT Fall Planning and Zoning Forum
6. Comcast Renewal of Certificate of Public Good
7. Bridge 126 Preliminary Plans
8. TRORC Regional Plan

       
Old Business:

1. Town Hall Insulating Project - Update
2. Salmeri Property Memorandum
3. Charging Station - Update
4. Review Appendix A: Plan Implementation Matrix

               
New Business:

1. Thank You Letter to Erica Hurd
2. Back up Health Officer Appointment
3. Joanna Mills Town Auditor Resignation
4. Clerk/ Treasurer Report
5. September Financials
6. Assistant town Clerk position
7. VLCT PACIF Insurance Renewal
8. HRA Renewal

 
Next Meeting Date:  October 20, 2015
 
Wendy motioned to open the meeting; Matt seconded; the meeting was called to order at 6:02 p.m. Agenda modifications: New Business 4.d. Matt motioned to approve the September 15, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.
 
Public Present:

1. Matt Murawski from Dubois and King – unable to attend the meeting. Patty reviewed e-mail and contract from DuBois & King. The Board will review and discuss at next meeting. Dave will invite Matt to the next meeting and he will have Matt add public input meetings to the contract as well as correct the errors.
2. Bill Oren - Fireworks, and sign on town property. Mr. Oren expressed his concerns with the town advertising private businesses on the sandwich board sign on The Green. Specifically the Spartan Race, Wi-Fi and food at local establishments. He suggested the Board read Chapter 3 of the Select Board Handbook. The Board thanked him for bringing this to their attention. Mr. Oren stated he attended the Act 250 hearing regarding Riverside Farm’s Act 250 Minor application to add six firework displays in a year. Mr. Oren is pursuing further action with the State and the Federal Government to investigate the effect of fireworks on the elderly and animals. Mr. Oren states the town should do something about fireworks through an ordinance. He will continue to monitor activity and document it.

 
Mr. Salmeri stated the town of Killington has a policy regarding the use of fireworks and requires liability insurance to protect neighboring properties against fire. Mr. Salmeri lives next to Riverside Farm and states there is a lot more noise and traffic from the business and an ordinance could help.
 
Correspondence:

1. Riverside Horse Farm Act 250 Hearing Recess Order for application #3W0948-2 to allow fireworks dated 9/21/15. The hearing has been recessed pending additional information from Riverside. No action required.
2. TRORC Town Plan Approval – The Pittsfield Town Plan has been approved with no additional changes. No action required.
3. Bill Leimgruber Letter to Select Board & Petition – Mr. Leimgruber presented the following petition with 35 names regarding the proposed park for the Parmenter Place buyout properties: “Petition summary and background: With all the Public lands in and around our town of Pittsfield, Vermont. Would you like to pay for another with additional tax dollars for maintenance, trash removal ext… For access to the Tweed River????
   Action petitioned for: We, the undersigned, are concerned citizens who urge our Select Board Members and Planning Commission To hear our Voice and stop the forward progress of this park. Simply Said ‘it’s a bad idea’ This is our second attempt so thank You all who signed the first petition and this as well.” {sic} Patty stated the names on the petition will need to be verified against the legal voting list. Mr. Leimgruber also sent an e-mail to the Board stating his first petition did not accomplish anything and the Board has gone ahead with the proposed park. Matt assured Mr. Leimgruber that no decision had been made. DuBois & King is working on final design options for public input from townspeople ranging from do nothing with the properties to putting in a small parking lot with signage and plantings. The Board also believes Mr. Leimgruber’s first petition has helped with getting more townspeople involved with the project. Suana and Marsha suggest sending out a survey with choices. Patty stated the Board may decide on mitigation to protect the town. It is also up to the Board to decide how much mitigation is needed, if any, to protect town property and surrounding property owners. Topic to be discussed further at next meeting.
4. VLCT Legislative Priorities – Letter received outlining the various topics to be discussed at Town Fair so that town officials can provide input to VLCT.  No action required.
5. VLCT Fall Planning and Zoning Forum is schedule for October 28, 2015. No one is attending.
6. Comcast Renewal of Certificate of Public Good – Letter regarding their application to Public Service Board. The application is to continue providing cable TV service in the State of Vermont and to extend services to additional areas in accordance with its line extension policy. Application letter on file in Town Office for public review.
7. Bridge 126 Preliminary Plans - Received a letter from Douglas Bonneau, Structures Project Manager for VTrans, stating the plans are available on-line (link provided), estimated project cost is $1,480,000 and they will start contacting local property owners about the project. This is the bridge by Lower Michigan Road. No action required.
8. TRORC Regional Plan – The town has received a copy of the plan on a thumb drive that will be kept on file in the Town Office.

 
Old Business:

1. Town Hall Insulating Project – Board reviewed all quotes and agreed Central Vermont Insulation (CVI) provided the most comprehensive estimate. There is a wide range of pricing between the 5 quotes. Wendy will ask Shaping Energies to provide a line-by-line estimate with all the items CVI provided and Dave will ask R-Factor to do the same. This way the Board will have a fair comparison before making a decision. Tabled for next meeting.

 
          Wendy expressed concern about black mold in the ceiling and walls of the entryway located on the north side of the building            going down the stairs. Patty suggests the Board looks into this further to help decide if the resolution needs to happen now or          if it can be put in next year’s budget. Dave will look into this and report back to the Board. 

2.  Salmeri Property Memorandum – Sarah Gray and Mr. Salmeri met to review what he needed for the insurance company. She did send him a detailed letter that outlined the situation. Mr. Salmeri needs a short statement from Sarah on town letterhead for his insurance company. Patty left a message on Sarah’s voicemail about getting the revised letter written. The Board will sign the letter; Patty will notarize it and will call Mr. Salmeri as soon as it is ready.

3. Charging Station – Wendy is waiting for more information from Green Mountain Power. Table until next meeting.

4. Review Appendix A: Plan Implementation Matrix – Wendy reviewed both the Town Plan and Hazard Mitigation Plan to pull out actions specific to the Select Board. She provided detailed notes for the Board to discuss and determine who will pursue.
​ 
Housing – Innovative energy efficiency standards and practices: Matt will pursue
Utilities/Facilities – Work with Planning Commission to develop a Capital Budget and Program for future municipal investments in utilities and facilities: Matt will talk with Suana
Utilities/Facilities – Expand broadband and cell service to town: Matt will contact Marion Abrams for an update as she is the town’s EC Fibernet rep.
Health & Emergency Services – Red Cross designation: Dave will pursue
Flood Resilience – Work with VTrans and Regional Planning: George should be point person.
Flood Resilience – Continue to develop mitigation plans: Peter Borden
 
The Board will continue at the next meeting with Watershed-level planning.
New Business:

1. Thank You Letter to Erica Hurd – Matt read letter Wendy drafted; Board in agreement; letter signed and ready to mail.
2. Back up Health Officer Appointment – The Board has appointed Clairetta Corron as the back-up Health Officer.
3. Joanne Mills Town Auditor Resignation – The Board accepted Joanne’s resignation. Matt motioned to appoint Erica Hurd to fulfill the position until Town Meeting; Dave seconded; motion carried.
4. Clerk/ Treasurer Report
5. September Financials – Monthly and quarterly reports reviewed page by page.
6. Assistant town Clerk position – Patty has advertised for two weeks in the newspaper and received a few responses. She will begin interviewing. Soo continues to help one day a week which is very helpful.
7. VLCT PACIF Insurance Renewal – Patty requesting Board input on renewing with PACIF. There is a new requirement for non-employee Worker’s Compensation coverage. Patty will check further into what this new requirement means. Matt motioned to renew with PACIF; Wendy seconded; motion carried.
8. HRA Renewal – This is the Health Reimbursement Account for town employees. It only affects George. Wendy motioned to change the benefit to a rollover account so the funds accumulate year-to-year; Matt seconded; motion carried.

 
Executive Session:
At 8:17 p.m Wendy motioned to enter into an Executive Session to discuss and clarify procedures; Matt seconded. At 8:25 p.m. Wendy motioned to close the Executive Session; Matt seconded.
 
Adjournment: Matt motioned to adjourn the meeting at 8:45 p.m.; Dave seconded; meeting adjourned.
 
Approved: 10/20/15                                                                                                          Recorded by:  Tyna Gallagher

Matt Corron
 
David Larkin
 
Wendy Reese

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

DATE:                     September 15, 2015

PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Robert Salmeri, Jay Strand, Christopher Mattrick, Dave
Larkin, Bill Leimgruber, Brian Merrill, Suana Rubin

AGENDA
Agenda Modifications: Public Present - 2. Robert Salmeri, 3. Suana Rubin; Old Business - 5. Equipment Grant, 6.Local Hazard Mitigation Plan, 7. Act 250 Hearing Riverside Farm, 8. VLCT Loss Prevention Survey, 9. Speed Ordinance


Minutes Approval:  Regular Select Board Meeting 9/1/2015

Public Present:

1. Jay Strand, GMNF - Proposed Robinson Integrated Resource Project
2. Robert Salmeri – Property documents for insurance
3. Suana Rubin – Electric car charging stations

Correspondence:

1. VLCT VERB Annual Meeting Announcement
2. PACIF Annual Meeting Announcement
3. TRORC Public Hearing Notice
4. VCIL Thank You Letter
5. American Red Cross Thank You Letter

Old Business:

1. Tax Sale Road parcel – follow up with Scofield
2. Traffic/Speed Downtown Pittsfield - Update
3. Town Hall Insulating Project - Update
4. Proposed Park Questions
5. Equipment Grant re: liquid calcium
6. Local Hazard Mitigation Plan approval
7. Act 250 Hearing re: Riverside Farm
8. VLCT Loss Prevention Survey update
9. Town speed ordinance

New Business:

1. State of Vermont Grant Agreement Documentation
2. Proposed Robinson Integrated Resources Project
3. Pittsfield Planning Commission Resignation and Appointment
4. Town Health Officer Appointment
5. Town Service Officer Appointment
6. Clerk/Treasurer Report

Next Meeting Date:  October 6, 2015
Adjournment
 
Minutes
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 6:00 p.m. Agenda modifications announced. Matt motioned to approve the September 1, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.

Public Present:
1.       Jay Strand and Christopher Mattrick of the US Forest Service, Rochester Ranger District, were present to share information on the proposed Robinson Integrated Resource Project (IRP). Planning efforts will take several years with anticipated project implementation to begin in 2018. Management activities considered include projects designed to improve wildlife and fish habitat, enhance forest health, provide timber products, control non-native invasive plants, restore soil and water conditions, increase recreation and scenery viewing opportunities, improve the trail and road network, and protect or enhance heritage sites throughout the area. The IRP strategy includes public collaboration that builds trust and creates partnerships in order to achieve common resource management objectives across ownership boundaries. The entire process can take 7-10 years. Maps of the area and possible activities are in the town office for public viewing. Public hearings will start in 2016. White River Partnership leading the Quintown Collaborative for flood resiliency and VT State Fish & Wildlife “Staying Connected” program for protecting and maintaining wildlife corridors are in communication with the Forest Service to determine common projects/goals. No action needed at this time.

2.       Robert Salmeri needs several documents from the town. FEMA and his insurance company state he is not in compliance therefore his insurance rate is going up significantly. He needs three documents:

a.        A copy of building and demolition permits. The town does not require.

b.       Certificate of Occupancy or letter stating the house is in compliance with the town’s flood hazard area regulations. It is elevated 8 feet.

c.        A letter stating the cost of repairs to the damaged home from the flood exceeded 50% of the market value.

Patty spoke to Sarah Gray about this today and Sarah did supply letters as requested to address issues as they came up. The insurance company is saying the town stated in a letter that Sal was not in compliance. The town did not supply such a letter and the insurance company cannot produce the letter either. The Select Board will work with Sarah Gray to draft letter and documents for Sal to provide to FEMA and his insurance carrier.

3.       Suana Rubin reviewed the grant information for electric car charging stations and thinks it is a terrific idea for the town to pursue. It requires two specially marked parking spaces; the charging stations can be metered; grant has a 25% match that can be in kind. Will need to determine if the town’s Park and Ride area requires a specific number of spaces to be available. Suana and Wendy think the stations add value to the town, another reason for travelers to stop, good for marketing the town. Dave doesn’t believe it benefits the town and it will cost the town money. Wendy suggests Dave check out information about this on the Green Mountain Power website. Topic tabled for next meeting.

Correspondence

1. VLCT VERB Annual Meeting Announcement – VT Employment Benefit Trust meeting will be held October 8, 2015 at VLCT’s Town Fair. No action required.
2. PACIF Annual Meeting Announcement – PACIF’s meeting will be held October 8, 2015 at VLCT’s Town Fair. No action required.
3. TRORC Public Hearing Notice – Will be held Sept. 23, 2015 at 6:30 pm at the Thompson Senior Center in Woodstock. Matt plans to attend.
4. VCIL Thank You Letter – VT Center for Independent Living donation thank you. No action required.

5.       American Red Cross Thank You Letter – Donation thank you. No action required.

Old Business

1. Tax Sale Road parcel – Marylou Scofield’s update states the town could go after the owners (heirs) in small claims court. Is there any way to divide the parcel among the home owner’s? Patty will respond to Marylou. The Watkins and Tiffany properties could be pursued through Superior Court and may take a year. The Board would like to hold off for now.
2. Traffic/Speed Downtown Pittsfield – Rita at TRORC is working on permit to get speed counters to conduct a speed study and do an analysis. She will contact Robert Faley at VTrans District 3 Office. The small speed monitors located on the Killington Road and in Rochester resulted from speed studies.
3. Town Hall Insulating Project – Brian Merrill of R-Factor reviewed the Energy Audit Report and checked out the building. Attic is major area to be addressed. Suggests removing the old insulation and replace with open cell insulation to reduce weight. Believes putting more foam over existing insulation will add too much weight and will not resolve cold air drafting up through the building. An electrician would be needed to remove some items for spray foam to seal completely. Basement does not have much between ceiling and upper floor. Recommends blocking off with an air barrier that may need to be fire retardant, would have to check code. Windows between ceiling and floor should be covered up/sealed off from the inside. Brian advised group to stay away from soy-based foam as mice like it. Wendy presented quotes from Shaping Energies LLC and McKernon Group, both using closed cell spray versus open cell spray as recommended by R-Factor. She will ask both to provide quotes using same open cell spray foam as R-Factor. Dave is meeting Dayco on Tuesday Sept. 22nd to inspect building and provide a quote as well. Efficiency Vermont rebates need to be considered as well to save the town money.
4. Proposed Park Questions – Patty spoke with VLCT regarding the petition.  It is more of a political matter than a case law matter.  There is no state law that allows a petition to contest this and require a town vote.  The properties are now town properties and the town cannot restrict access to them.  Ultimately the petition did achieve its objective – it brought additional attention to the proposed park and got more public involved in the process.  That being said the Select Board does want to continue to take input from the public.  The town will have DuBois and King continue to move forward with the planning process which includes public hearings and gathering more public input.  The Select Board would also like to educate the public on the need for some mitigation to take place on the site to help protect the town and surrounding properties from future flooding.  The Select Board will decide how best to move forward based on public input.  There is discussion on a possible vote taking place at town meeting.
5. Equipment Grant re: liquid calcium – The town was awarded a 50 % grant towards the purchase of a $7,000.00 liquid chloride spreader.
6. Local Hazard Mitigation Plan approval – FEMA has approved the town’s plan and is valid for five years. The plan is updated continually in order to meet the 5-year requirement.
7. Act 250 Amendment Hearing re: Riverside Farm fireworks – A site visit and meeting will be held Monday, September 21, 2015 at 9:30 a.m.  Representative(s) from the Planning Commission plan to attend.
8. VLCT Loss Prevention Survey update – George is pursuing the required electrical work and ceiling fan replacement identified in the survey.
9. Town speed ordinance – Two officers from the Sheriff’s department stopped in the office to review the town’s speed ordinance dated 1972. It states the town controls speed of town roads except Route 100. They suggest contacting Sheriff Bernard for examples of other ordinances. This may help the town revise the ordinance in order to receive more fees from traffic violations. Wendy will stop by the Sheriff’s Office on 9/16/15 to follow-up.

 
New Business

1. State of Vermont Grant Agreement Documentation – Various payments from the State, such as the “Payment in lieu of taxes” were automatically sent to the town. Now the payments will be considered grants and the state is requiring towns to apply for the grants on-line. Wendy motioned to allow Patty and Soo to request and sign for the grants; Matt seconded; motion carried.
2. Proposed Robinson Integrated Resources Project – See Public Present #1
3. Pittsfield Planning Commission Resignation and Appointment – Shawn Jarecki has tendered his resignation from the Planning Commission as he has moved out of the area. The Planning Commission suggests the Select Board appoint Bruce Shaw to the vacancy. Matt motioned to appoint Bruce Shaw to fulfill Shawn’s term on the Planning Commission; Dave seconded; motion carried. An appointment letter will be sent to Bruce.
4. Town Health Officer Appointment – Wendy motioned to recommend Sue Wuerthele to the State as the town’s Health Officer; Matt seconded; motion carried and Patty will submit to the State.
5. Town Service Officer Appointment – Matt motioned to appoint Clairetta Corron to fulfill the Town Service Officer position; Wendy seconded; motion carried. An appointment letter will be sent to Clairetta.
6. Clerk/Treasurer Report – Patty does not have anything to report.

Next Meeting Date:  October 6, 2015 – Wendy will join the meeting via Skype

Adjournment
Matt motioned to adjourn the meeting at 8:40 p.m.; Dave seconded; meeting adjourned.

 
Approved:        10/6/2015                                                               Recorded by:      Tyna Gallagher


Matt Corron

David Larkin

Wendy Reese

 

 

 

 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

DATE:                     September 1, 2015
PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Dave Larkin
AGENDA
Agenda Modifications: New Business 5. D. Tax Sale; 6. BCBS Rates; 7. MVP Rates; 8. Grants-Electric Vehicle Charging Stations
Minutes Approval:  Town Plan Hearing 8/18/15 and Regular Select Board Meeting 8/18/2015
Public Present:

1. Katie Stiles - Corrected Liquor License

 Correspondence:

1. Citizens for Property Rights
2. Municipal Budgeting and Borrowing: Preparing for Town Meeting Workshop
3. Riverside Horse Farm Act 250 Minor Application
4. Cahill Rd Lot Division Act 250 JO
5. Town Plan Sent for Review by TRORC

 
Old Business:

1. Tax Sale Road parcel – follow up with Scofield
2. Town Hall Insulating Project - Update
3. Traffic/Speed Downtown Pittsfield - Update

  
New Business:

1. Soil Quality Survey
2. Health Officer And Service Officer Resignation & Appointments
3. Municipal Planning Grant Resolution
4. Pittsfield Highway Garage Hazard Identification Survey
5. Clerk/Treasurer Report

a.        August Financials
b.       Update - Hi Tech Plumbing and Heating Invoice
c.        Vault Shelving
d.       Tax Sale

6.       BCBS 2016 Health exchange brochures and rates
7.       MVP 2016 Health exchange brochures and rates
8.       Grants – Electric vehicle charging stations

Next Meeting Date:  September 15, 2015
Adjournment:

MINUTES
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 6:05 p.m. Agenda modifications announced. Matt motioned to approve the August 18, 2015 Town Plan Hearing minutes; Wendy seconded. Minutes approved. Matt motioned to approve the August 18, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.

Public Present:

1.       Katie Stiles - Corrected Liquor License – Did not appear at the meeting.

Correspondence:

1. Citizens for Property Rights – Letter received informing towns to be aware of Agency of Natural Resources GIS mapping activities. Could potentially interfere with town’s ability to maintain its own authority over land use regulations. No action needed.
   
2. Municipal Budgeting and Borrowing: Preparing for Town Meeting Workshop is being held September 30, 2015 in Montpelier. Wendy has registered and Matt is considering it.
   
3. Riverside Horse Farm Act 250 Minor Application #3W0948-2 – Commission has ruled no hearing will be held and a permit may be issued unless on or before 9/9/15 a person notifies the Commission of an issue or issues requiring presentation of evidence at a hearing or the Commission sets the matter for hearing on its own motion. No action needed.
   
4. Act 250 Jurisdictional Opinion for 300 Cahill Road in Pittsfield received. Kelly Friend requesting to divide an 18-acre parcel into four residential lots. No Act 250 Permit is required when creating fewer than six lots in a five year period in Pittsfield. No action needed.
   
5. Patty sent the Town Plan to TRORC for review.
   

 
Old Business:

1. Tax Sale Road parcel – Patty followed up with Marylou Scofield. Marylou reported the town cannot force the property owners to buy the road. The homeowners have a permanent right-of-way/easement in common with others for access and egress. Marylou will contact VLCT to find out if any other towns have had this situation and if so, how did they resolve it.
2. Town Hall Insulating Project – Dave has not received any firm quotes for this project and is not able to easily reach any contractor to speak with, only able to leave a message. Wendy offered to have the contractors call her as she has phone access most of the time. Dave did speak with Dayco about the insulation and needs to prepare information for next meeting. Dave has not received any other quotes/nor return phone calls for wall project either. Matt spoke to Ed Sanborn and Ed is not taking on any more projects right now. Board would like at least one other quote for the wall project; Dave to work on this for next meeting. Dave said he knows contractors outside of Pittsfield. Both Wendy and Matt are okay with Dave getting quote(s) from these contacts.
3. Traffic/Speed Downtown Pittsfield – Matt e-mailed Robert Faley at VTrans District 3 Office asking for assistance on lowering the speed limit through town and ideas for traffic calming options. Mr. Faley requests a formal letter so he can initiate the process for a speed reduction study. Patty shared a draft letter that the Board approved. She will send to Mr. Faley. As far as traffic calming options, Mr. Faley suggests the town contact our Regional Planning Commission. Patty will send a copy of the VTrans letter to TRORC so they can be involved.

 
New Business:
1.       Soil Quality Survey – Environmental Conservation Department consent form to obtain a soil sample from the Town Green pursuant to Vermont Wastewater Management Act 10 V.S.A. § 6601 et. Seq. Consent is valid for one year. Matt motioned to approve the consent; Dave seconded; consent form signed.

2.       Health Officer And Service Officer Resignation & Appointments – Sandy Begin has resigned from both positions. Matt is serving temporarily while other appointees are determined. Wendy has talked to one person who is considering the Health Officer position. Matt will talk to someone else who may be willing to fill the Service Officer position. Re-visit at next Board Meeting.

3.       Municipal Planning Grant Resolution – New authorizing officials are needed for on-line grant applications used by the Planning Commission. Wendy will be the primary official and Matt will be the alternate.

4.       Pittsfield Highway Garage Hazard Identification Survey – Town insurance provider, PACIF, submitted report from their inspection of the Town Garage. No critical issues identified however several lower level items were listed. Patty will ask George to review the report and put a plan together that includes his recommendations, costs, dates and any items that may need funds to be allocated in next year’s budget for the Select Board.

5.       Clerk/Treasurer Report

a.       August Financials – School Board has paid back their loan; all approved donations have been disbursed; some funds have been distributed to various departments; several questions about Sheriff fees, tickets, funds back to the town were raised.

b.       Update - Hi Tech Plumbing and Heating Invoice – Patty found a site visit report from the engineering company when Hi Tech consulted on the HVAC issues. The town has paid the invoice.

c.        Vault Shelving – Two different sizes are needed and the cost is $3,255 for the two units. There are funds for this and still enough leftover to pay for new map system Matt motioned to approve the purchase; Wendy seconded; expense request approved. Patty will finalize exactly what is needed.

d.       The Tax Sale is scheduled for September 2, 2015 at 10:00 a.m. in Town Office. Several parties are interested in some of the properties.

6.       BCBS 2016 Health exchange brochures and rates received. Platinum plan is $656 per month versus $624 per month this year. Patty will put in budgeting folder.

7.       MVP 2016 Health exchange brochures and rates received and are higher than BCBS. Patty will put in budgeting folder.

8.       Grants for electric vehicle charging stations with a 25% match are available and due October 31, 2015. Wendy will gather some additional information and pass along to the Planning Commission along with the Grant information for their next meeting on September 8, 2015.

Other
Wendy will write a letter of thanks to Erica Hurd for all her Pittsfield Picnic and recreation area fundraising efforts.

Next Meeting Date:  September 15, 2015

Adjournment: Matt motioned to adjourn the meeting at 7:30 p.m.; Wendy seconded. Meeting adjourned.

Approved:           September 15, 2015                                                                         Recorded by:  Tyna Gallagher
   
Matt Corron

David Larkin

Wendy Reese