Dec. 15, 2015 Pittsfield Select Board Regular Meeting Minutes

​DRAFT - PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                     December 15, 2015
PRESENT:               Wendy Reese, Patty Haskins, Dave Larkin
 
Agenda Modifications:  New Business 1. Clerk/Treasurer Report b. Addendum to Sub-Grant/ Parmenter Place Properties; and c. Town Office Bldg Funds
 
Minutes Approval:  Regular Meeting 12/1/2015
 
Public Present:     None
 
Correspondence:

1. Request for support from Irasburg
2. Proposals for Local Investment Financing
3. Timberline Events request to use Town Garage parking area
4. VLCT News
5. VTrans/ACCD Grant Application
6. TRORC Culvert Inventory Completion
7. State of Vermont: Village Designation Approval
8. Invitation to Chiefs of Police luncheon

 
Old Business:

1. Robert Williams Driveway permit signature
2. Workers Compensation Coverage
3. Town Hall Mold/Corey Bid
4. Proposed Park Authorization to begin Phase 2
5. Trash Complaint Letter follow-up

 
New Business:

1. Clerk/ Treasurer Report

1. General Fund Budget 2016
2. Addendum to Sub-Grant/Parmenter Place Properties
3. Town Office Building Funds

 
Next Regular Meeting:  January 5, 2016 at 6:00 p.m.
 
Wendy motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m. Agenda modifications: New Business 1. Clerk/Treasurer Report b. Addendum to Sub-Grant/ Parmenter Place Properties; and c. Town Office Bldg Funds. Wendy motioned to approve the December 1, 2015 Regular Select Board meeting minutes; Dave seconded. Minutes approved.
 
Correspondence:

1. Irasburg Seeking Support – Second e-mail seeking support from other towns to make the Public Service Board and Legislature aware that towns want a voice in the decision making that affects a town.  Specifically industrial wind turbines. No action taken.
2. VLCT passing along State of Vermont’s solicitation for Local Investment Financing Proposals. No action taken.
3. Timberline Events request to use Town Garage parking area June 11, 2016 from 8:15 p.m. to 12:45 a.m. Concerns with participants crossing road to access parking area. Wendy will contact them to find out if the Village Green would work for the transition area. Residents along the Green would need to be notified. Wendy will report back to the board.
4. December VLCT News received. No action taken.
5. VTrans/Agency of Commerce & Community Development (ACCD) Grant Application received. $200,000 in grants available annually to help cities and towns to build more livable, walk-able and strong communities. Board decided to pass this year.
6. TRORC Culvert Inventory Completion Report received and on file in the Town Office
7. State of Vermont: Village Designation Approval – formal notice of approval has been received. The renewal is valid for five years, November 2020. On file in the Town Office.
8. Invitation to Chiefs of Police luncheon sponsored by VLCT received. Event is scheduled for January 8, 2016. No action taken.

 
Old Business:

1. Robert Williams Driveway Permit reviewed and submitted by Road Commissioner was approved by the Board.
2. Workers Compensation Coverage (WC) – Dave spoke with Paul Donovan from the Dept. of Labor to clarify how to proceed with insurance provider’s requirement for WC on non-employee coverage. It is a gray area, it is a statute and there are exemptions, DOL does not have any language to contribute for a policy, it is okay for non-employee service provider to include cost on their invoice or can be deducted from invoice by town. Wendy will contact PACIF again to request assistance in formulating a policy.   
3. Town Hall Mold/Corey Novotny Bid – The bid came in at $3,700 and Corey was given the job. He can start as soon as appropriate paperwork is filled out at the Town Office. Doors on shed in the back should allow for large items to be stored.
4. Proposed Park Authorization to begin Phase 2 – Matt Murawski has been given approval to move forward on the green infrastructure. The Board approved this at the December 1, 2015 meeting.
5. Trash Complaint Letter follow-up –Wendy sent a letter to the homeowner explaining options for trash removal. This was In response to Mike Wuerthele’s concern of wildlife getting into neighbor’s trash in November.

 
New Business:
1. Clerk/ Treasurer Report    
a. General Fund Budget - Reviewed line items requiring input. Patty will contact Quin-Town Seniors to find out how they determine the amount in their request. Board members will combine observations from building inspections to determine possible projects by December 22, 2015. Items to include projects for 2016 as well as any long-term projects. Bids will need to be obtained in order to provide budget request for town residents. Reviewed draft of warning for Town Meeting.

b. Addendum to Sub-Grant/Parmenter Place Properties - Extensions for sub-grant through September 30, 2016 signed by Board.
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c. Town Office Building Funds – Patty explained this account for the Board to think about how to apply the balance of the funds towards the bond payments.
 
Meeting Schedule:  Next meeting is scheduled for Tuesday, January 5, 2016; with second meeting tentatively scheduled for Thursday, January 21, 2016.
 
Adjournment: Wendy motioned to adjourn the meeting at 7:32 p.m.; Dave seconded; meeting adjourned.
 
Approved:         January 5, 2016                   Recorded by:    Tyna Gallagher
 
David Larkin
Wendy Reese
Matt Corron not in attendance