Sept. 1, 2015 Pittsfield Select Board Regular Meeting Minutes

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

DATE:                     September 1, 2015
PRESENT:               Matt Corron, Wendy Reese, Patty Haskins, Dave Larkin
AGENDA
Agenda Modifications: New Business 5. D. Tax Sale; 6. BCBS Rates; 7. MVP Rates; 8. Grants-Electric Vehicle Charging Stations
Minutes Approval:  Town Plan Hearing 8/18/15 and Regular Select Board Meeting 8/18/2015
Public Present:

1. Katie Stiles - Corrected Liquor License

 Correspondence:

1. Citizens for Property Rights
2. Municipal Budgeting and Borrowing: Preparing for Town Meeting Workshop
3. Riverside Horse Farm Act 250 Minor Application
4. Cahill Rd Lot Division Act 250 JO
5. Town Plan Sent for Review by TRORC

 
Old Business:

1. Tax Sale Road parcel – follow up with Scofield
2. Town Hall Insulating Project - Update
3. Traffic/Speed Downtown Pittsfield - Update

  
New Business:

1. Soil Quality Survey
2. Health Officer And Service Officer Resignation & Appointments
3. Municipal Planning Grant Resolution
4. Pittsfield Highway Garage Hazard Identification Survey
5. Clerk/Treasurer Report

a.        August Financials
b.       Update - Hi Tech Plumbing and Heating Invoice
c.        Vault Shelving
d.       Tax Sale

6.       BCBS 2016 Health exchange brochures and rates
7.       MVP 2016 Health exchange brochures and rates
8.       Grants – Electric vehicle charging stations

Next Meeting Date:  September 15, 2015
Adjournment:

MINUTES
Matt motioned to open the meeting; Wendy seconded; the meeting was called to order at 6:05 p.m. Agenda modifications announced. Matt motioned to approve the August 18, 2015 Town Plan Hearing minutes; Wendy seconded. Minutes approved. Matt motioned to approve the August 18, 2015 Regular Select Board meeting minutes; Wendy seconded. Minutes approved.

Public Present:

1.       Katie Stiles - Corrected Liquor License – Did not appear at the meeting.

Correspondence:

1. Citizens for Property Rights – Letter received informing towns to be aware of Agency of Natural Resources GIS mapping activities. Could potentially interfere with town’s ability to maintain its own authority over land use regulations. No action needed.
   
2. Municipal Budgeting and Borrowing: Preparing for Town Meeting Workshop is being held September 30, 2015 in Montpelier. Wendy has registered and Matt is considering it.
   
3. Riverside Horse Farm Act 250 Minor Application #3W0948-2 – Commission has ruled no hearing will be held and a permit may be issued unless on or before 9/9/15 a person notifies the Commission of an issue or issues requiring presentation of evidence at a hearing or the Commission sets the matter for hearing on its own motion. No action needed.
   
4. Act 250 Jurisdictional Opinion for 300 Cahill Road in Pittsfield received. Kelly Friend requesting to divide an 18-acre parcel into four residential lots. No Act 250 Permit is required when creating fewer than six lots in a five year period in Pittsfield. No action needed.
   
5. Patty sent the Town Plan to TRORC for review.
   

 
Old Business:

1. Tax Sale Road parcel – Patty followed up with Marylou Scofield. Marylou reported the town cannot force the property owners to buy the road. The homeowners have a permanent right-of-way/easement in common with others for access and egress. Marylou will contact VLCT to find out if any other towns have had this situation and if so, how did they resolve it.
2. Town Hall Insulating Project – Dave has not received any firm quotes for this project and is not able to easily reach any contractor to speak with, only able to leave a message. Wendy offered to have the contractors call her as she has phone access most of the time. Dave did speak with Dayco about the insulation and needs to prepare information for next meeting. Dave has not received any other quotes/nor return phone calls for wall project either. Matt spoke to Ed Sanborn and Ed is not taking on any more projects right now. Board would like at least one other quote for the wall project; Dave to work on this for next meeting. Dave said he knows contractors outside of Pittsfield. Both Wendy and Matt are okay with Dave getting quote(s) from these contacts.
3. Traffic/Speed Downtown Pittsfield – Matt e-mailed Robert Faley at VTrans District 3 Office asking for assistance on lowering the speed limit through town and ideas for traffic calming options. Mr. Faley requests a formal letter so he can initiate the process for a speed reduction study. Patty shared a draft letter that the Board approved. She will send to Mr. Faley. As far as traffic calming options, Mr. Faley suggests the town contact our Regional Planning Commission. Patty will send a copy of the VTrans letter to TRORC so they can be involved.

 
New Business:
1.       Soil Quality Survey – Environmental Conservation Department consent form to obtain a soil sample from the Town Green pursuant to Vermont Wastewater Management Act 10 V.S.A. § 6601 et. Seq. Consent is valid for one year. Matt motioned to approve the consent; Dave seconded; consent form signed.

2.       Health Officer And Service Officer Resignation & Appointments – Sandy Begin has resigned from both positions. Matt is serving temporarily while other appointees are determined. Wendy has talked to one person who is considering the Health Officer position. Matt will talk to someone else who may be willing to fill the Service Officer position. Re-visit at next Board Meeting.

3.       Municipal Planning Grant Resolution – New authorizing officials are needed for on-line grant applications used by the Planning Commission. Wendy will be the primary official and Matt will be the alternate.

4.       Pittsfield Highway Garage Hazard Identification Survey – Town insurance provider, PACIF, submitted report from their inspection of the Town Garage. No critical issues identified however several lower level items were listed. Patty will ask George to review the report and put a plan together that includes his recommendations, costs, dates and any items that may need funds to be allocated in next year’s budget for the Select Board.

5.       Clerk/Treasurer Report

a.       August Financials – School Board has paid back their loan; all approved donations have been disbursed; some funds have been distributed to various departments; several questions about Sheriff fees, tickets, funds back to the town were raised.

b.       Update - Hi Tech Plumbing and Heating Invoice – Patty found a site visit report from the engineering company when Hi Tech consulted on the HVAC issues. The town has paid the invoice.

c.        Vault Shelving – Two different sizes are needed and the cost is $3,255 for the two units. There are funds for this and still enough leftover to pay for new map system Matt motioned to approve the purchase; Wendy seconded; expense request approved. Patty will finalize exactly what is needed.

d.       The Tax Sale is scheduled for September 2, 2015 at 10:00 a.m. in Town Office. Several parties are interested in some of the properties.

6.       BCBS 2016 Health exchange brochures and rates received. Platinum plan is $656 per month versus $624 per month this year. Patty will put in budgeting folder.

7.       MVP 2016 Health exchange brochures and rates received and are higher than BCBS. Patty will put in budgeting folder.

8.       Grants for electric vehicle charging stations with a 25% match are available and due October 31, 2015. Wendy will gather some additional information and pass along to the Planning Commission along with the Grant information for their next meeting on September 8, 2015.

Other
Wendy will write a letter of thanks to Erica Hurd for all her Pittsfield Picnic and recreation area fundraising efforts.

Next Meeting Date:  September 15, 2015

Adjournment: Matt motioned to adjourn the meeting at 7:30 p.m.; Wendy seconded. Meeting adjourned.

Approved:           September 15, 2015                                                                         Recorded by:  Tyna Gallagher
   
Matt Corron

David Larkin

Wendy Reese