​ 
PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, please click here:  https://bit.ly/3LhTEtp
 
DATE:   September 7, 2023
 
PRESENT: Ann Kuendig, AJ Ruben (Joyce Stevens-Absent)
 
PUBLIC PRESENT:  Peter Dubois; Kevin Geiger via Teams
 
AGENDA MODIFICATIONS: NB#7 – FEMA Buyout Award
 
APPROVAL OF MINUTES:  August 17, 2023 Regular Meeting 
 
CORRESPONDENCE: 
1.  TRORC – Flood Debris Assessment
2.  VTRANS – Park & Ride Grants
3.  Act 250 – Notice & Permit
4.  Citizen Complaint/Concern – Simister Complaint
 
OLD BUSINESS:
1.  Municipal Technical Assistance Program (MTAP) –
2.  Dogs – Dubois dog hearing
3.  Village Center Designation –
4.  Insurance – Loss Control Projects Update
5.  MERP – Update
6.  Sand Shed – Final Update
7.  Citizen Concern/Complaint – Rolf-Dieter Krenz Complaint update
8.  MRPG – Inventory Invitation
 
NEW BUSINESS:
1.  Town Officials – Health Officer
2.  Financials – Treasurer’s Report July
3.  Town Office – desks and paint
4.  Town Hall – Library request
5.  Town Hall – Barrett request
6.  Financials – Performance Raises
7.  FEMA – Buyout Award
 
NEXT MEETING DATE:  Thursday, September 21, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:01pm.  AJ seconded.  All in favor.  Ann presented an Agenda Modification (see above).  AJ seconded.  All in favor.  Ann moved to take OB#1 and OB#2 out of order as the participants are present.  AJ seconded.  All in favor.
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
September 7, 2023
 
CORRESPONDENCE: 
1.  TRORC – Flood Debris Assessment.  TRORC is currently busy with flood issues.  Ann noted that the survey for Pittsfield was completed.
2.  VTRANS – Park & Ride Grants.  Ann said that the State is making more money available but certain activities are not available.  There is nothing that Pittsfield can use it for right now.  
3.  Act 250 – Notice & Permit.  This pertains to the former Country Butcher property.  This has been longstanding since 2006.  No action taken.  Ann just wanted this added to the record.
4.  Citizen Complaint/Concern – Simister Complaint.  This concerns a noise complaint made by Erica Simister regarding a neighbor.  It was determined not to be an immediate neighbor.  AJ suggested drafting a letter to the property owner and sending a blind copy to Erica Simister.  Ann agreed to AJ’s suggestion.  The Town does not currently have a noise ordinance, but the State has some guidelines.  The draft will be forwarded to the Secretary to email.
 
OLD BUSINESS:
1.  Municipal Technical Assistance Program (MTAP) –  Ann said that Kevin has a presentation on MTAP.  It was noted that at the July meeting, the Board voted to participate even though there was nothing in the works at present.  Kevin asked the Board what Pittsfield’s needs were.  He added that there is money to pay for help with projects but not for the project itself.  Ann suggested a possible project could be the renovation of the recreation area.  Housing could also be a project including makeovers of larger homes into duplexes.  AJ asked about economic development possibilities.  It was decided to get together and review ideas as to what MTAP money could be used for.
2.  Dogs – Dubois dog hearing.  Ann presented some background to this complaint.  Peter requested a hearing as he doesn’t feel that they are in violation.  Ann presented some photos of the dog on the road by Tod Jones’ property.  Peter said that the dog had a shock collar on even though it wasn’t visible in the photos.  It was agreed by all that they are allowed per ordinance.  Ann said that the Board would take this under advisement.  AJ felt this was something they could conclude tonight.  AJ moved to find no violation of the Town’s Dog Ordinance.  Ann seconded.  All in favor. Peter was thanked for attending tonight.
3.  Village Center Designation – Ann said she took a list of activities and tied them to local businesses.  Are they beneficial to downtown?  She provided copies to AJ and Martha.  The deadline is early November.  Expansion of the village center was discussed but will require a lot of work.
4.  Insurance – Loss Control Projects Update.  Ann updated the listing regarding the Fire Department truck bays, TH heating inspection service, exterior building projects, security light inspection, boiler room, combustible material, Town Office counter and gazebo.  She reported that the batteries for the lighting had died.  They will be replaced with LEDs, waiting for an estimate. They may be eligible for a refund.  The Board’s been waiting for an estimate from Carl Oertel for the gazebo.   Another estimate will be considered if Carl isn’t interested.  AJ moved to accept Richard Waterman’s $3,300 bid for the repair of the wooden steps unless Carl wants to submit a bid before the next Select Board meeting. Ann seconded.  All in favor.
5.  MERP – Update.   Ann said that the Town applied for the mini grant and resiliency grant.  The mini grant paperwork has been submitted and the money has been received.  The $4,000 is earmarked for consultation work.  There are several possibilities that the money could be used for.  There is an additional meeting of the White River Valley Climate Energy Coordinator coming up on September 14th from 4pm to 5:30.  Ann said she would try to attend.  The Energy Coordinator position is still open.  Ann said the 33-page application for the resiliency grant required a lot of preparation.  She said she received notification today that the Town has been approved for a Level 2 Energy Resilience Assessment.  They will send in a 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
September 7, 2023
 
contractor who will spend four hours in the building and perform testing on the windows and present a plan.  
6.  Sand Shed – Final Update.  Ann said an invoice from Dubois & King was received for $2,909.91.  A prior invoice has not been paid $4.888 pending some research.  The new total due is $7,798.58 for work done.  Ann said there was some redundancy.  She reviewed it with AJ.  It appears they have gone over the contracted amount.  Ann moved to prepare a draft communication pointing out some of the invoice irregularities and send it to AJ.  AJ seconded.  All in favor.
7.  Citizen Concern/Complaint – Rolf-Dieter Krenz Complaint update.  Ann said she spoke with Beth Stanton and emailed Joyce and AJ the information as well as VLCT, but they have not responded.  AJ moved that the Board approve and sign the recommendation form.  Ann seconded.  Ann said she would email the information to the Department of Health.  She also noted that Beth will continue to serve on the Board of Auditors.
8.  MRPG – Inventory Invitation.  The Board asked Martha to send George an invitation to the next meeting or October meeting to review the inventory of roads in the Municipal Roads General Permit.  She would like him to identify projects worth up to $10,000 and have a discussion.  
 
NEW BUSINESS:
1.  Town Officials – Health Officer.  See OB#7.
2.  Financials – Treasurer’s Report July.  This will be tabled until Joyce gets back.
3.  Town Office – desks and paint.  Ann said she received notification from Trish regarding standing desks,  the countertop, and paint.  Don Marshall said the painting should be done after the installation of the new countertop.  His bid for painting was for $2,800.  The desk is $2200.  Ann wanted to know why we need new desks. She felt these requests should be part of Budget deliberations and be a Capital Improvement.  Discussion.
4.  Town Hall – Library request.  The Library is requesting the use of Town Hall for October 18th from 5pm – 8 for a Vermont Reads program.  This is for young adults and adults.  The Library will also send the books to the Select Board.  Ann moved to accept the request.  AJ seconded.  All in favor.  Ann will be put on the calendar.
5.  Town Hall – Barrett request.  Amanda is requesting the use of the Town Hall for a birthday party on September 24thfrom 10am – 3pm.  Ann moved to approve the request.  AJ seconded.  All in favor.
6.  Financials – Performance Raises.  Ann said she added this to the agenda to begin discussions on whether the Board will produce performance review measures for raises for the Clerk.  She said she attended a Human Resources Seminar by VLCT recently and asked about merit raises vs Cost of Living raises.  She said The Board would like to produce some Performance standards with which to measures their annual progress and do merit raises apply to all paid town employees.  Their answer was that it depends.  Their response was discussed.  There needs to be a policy.
7.  FEMA – Buyout Award.  Ann said she received a letter today regarding the buyout.  The approved federal funding for this project is $250,371 which is 90% of the total approved project cost.  The Town would be responsible for $27,819 which would be covered by the State mitigation project.  Ann said they sent all the paperwork.  The next step is to set up an appraiser, which would be approximately $1,200.  The State will pay for this and similar inspections and demolitions.  She noted that the homeowner can back out at any time, but the Town’s expenses will still be reimbursed.  
 
NEXT MEETING DATE:  Thursday, September 21, 2023 at 6pm in the Town Hall.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 4
September 7, 2023
 
Ann asked if there was any further business to discuss.  As there was none, AJ moved to close the meeting at 7:51pm.  Ann seconded. 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
 
DATE:   August 17, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Carl Oertel 
 
AGENDA MODIFICATIONS:  NB#4 – Resignation: Coral Hawley
 
APPROVAL OF MINUTES:  July 13, 2023 Regular Meeting
 
CORRESPONDENCE:  
1.  Act 250 – Notice
2.  WRVA – CPR Course
3.  Grants – Municipal Planning Grants
4.  Grants – By-Law Modernization Grants
5.  Sand Shed – Final Change Order
 
OLD BUSINESS:
1.  Grants – MM Grants in Aid FY23 Construction
2.  Grants – MM Grants in Aid FY24  
3.  Village Center Designation – Application
4.  Insurance – Loss Control Inspection Report update
5.  Events – Pittsfield Bazaar
6.  Events – Village Green Concert
7.  Grants – Aid to Firefighters
8.  Buyout – FEMA 593 Route 100
9.  Grants – MERP Grant Application
10.  White River Valley Energy
 
NEW BUSINESS:
1.  Financials – June Treasurers Report; Final Financials
2.  Office – Office Typewriter.  The office has purchased a new typewriter.  
3.  Contractors – Waterman Independent Contractor paperwork.  Ann moved to approve the paperwork for Richard Waterman.  Joyce seconded.  All in favor.
4.  Resignation – Library Trustee Coral Hawley.  The Board accepted Coral’s resignation.  
5.  Executive Session 1 V.S.A. 313 (1) (E) potential for litigation
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:04pm.  Seconded by AJ.  All in favor. Joyce moved to approve the Minutes of the July 13, 2023 Regular Meeting.  Seconded by Ann.  Ann presented an Agenda Modification (see above).  Joyce moved to approve.  AJ seconded.  All in favor.  Carl was here to discuss the gazebo steps
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
August 17, 2023
 
that need replacing.  Ann explained that the steps were part of the Loss Control Inspection Report (OB4).Ann moved to take OB#4 out of order.  Joyce seconded. All in favor.
 
CORRESPONDENCE:  
1.  Act 250 – Notice.  This notice pertains to Vermont Ventures Equities, LLC, and their application to construct a covered entryway on the side of the building located at 3631 Route 100.  No action is needed by the Board.
2.  WRVA – CPR Course.  WRVA is hosting a Heartsaver CPR/AED course for Town Office staff.  Others are welcome to sign up as well.  Cost: $60.  Date: September 27th @ 3pm.  If interested, email: office@wrva.org.  This has been forwarded to all departments.  The deadline for applying is August 24th.
3.  Grants – Municipal Planning Grants.  This is information pertaining to the annual grant procedure.  Ann said that there is nothing planned at this point.  No action taken.
4.  Grants – By-Law Modernization Grants.  This notice provides information regarding this grant and includes a program description.  No action taken by the Board.
5.  Sand Shed – Final Change Order.  Ann said that we are just waiting for the last invoice which should arrive soon.
 
OLD BUSINESS:
1.  Grants – MM Grants in Aid FY23 Construction.  The deadline for any projects is September 30th.  George said he has all the materials to complete the culvert job in time.
2.  Grants – MM Grants in Aid FY24. Ann moved to execute the state grant for fy24 which would provide up to $10,000 for ditching and culvert projects under the Municipal Roads General permit program. AJ Seconded. All in Favor.
3.  Village Center Designation – Application.  The map was reviewed and updated.  Several items were noted including the need to note relevant locations, community events, infrastructure developments, and inventory of businesses with a brief description.
4.  Insurance – Loss Control Inspection Report update.  Carl advised the Board that he replaced the teeter totter.  The invoice was $511.00 and $170.00 for labor.  The steps were discussed, and Ann asked if he would prepare an estimate for the Board by the September 7th meeting.  Another estimate has been received.  There are projects noted in the report that need to be addressed.  Some have been completed, others still need completion.  Discussion. There are no High Priority items.   
5.  Events – Pittsfield Bazaar.  The bazaar will be held on September 30th starting at 9am.  Advertising will include music but not the Rusty Dewees concert.  That will be advertised separately.
6.  Events – Village Green Concert.  It was pointed out that there won’t be any advertising of this concert by Rusty Dewees until after September 6th.  He will also need to provide proof of insurance.
7.  Grants – Aid to Firefighters.  Ann said that Pittsfield was denied this due to a lack of communication.  Some information was missing regarding the new truck.  Ann said she would follow up.
8.  Buyout – FEMA 593 Route 100.  AJ said that he read the document over.  Ann explained what is needed and her concerns.  Discussion.  It was felt there is plenty of time and moved to sign this.  Joyce seconded.  All in favor.
9.  Grants – MERP Grant Application.  Ann said that this is a follow up of the energy grant presented in person several months ago.  Discussion.  It was felt that the Town should apply for the mini grant and the MERP grant, which involves extensive paperwork.  The application pertains to the Town Office Building.
Ann moved to accept.  Joyce seconded.  All in favor.
10.  White River Valley Energy.  A lot of people have shown interest in this, and surveys have been done.  More people are needed to be involved and attend meetings.  Potential candidates were discussed.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
August 17, 2023
 
NEW BUSINESS:
1.  Financials – June Treasurers Report; Final Financials.  The Board discussed some of the items including Town Hall Maintenance and some other budget items.  Discussion.  Ann expressed her confusion as to how Quick Books is handled.
2.  Office – Office Typewriter.  A new typewriter has been purchased for the Town Office.
3.  Contractors – Waterman Independent Contractor paperwork.  Ann moved to accept the paperwork submitted by Richard Waterman.  Joyce seconded.  All in favor.
4.  Resignation – Library Trustee Coral Hawley.  Ann moved to accept Coral’s resignation.  Micheline Bissell                                                                                                           has accepted an appointment to the positions. Joyce seconded.  All in favor.
4.  Executive Session 1 V.S.A. 313 (1) (E) potential for litigation.  Ann moved to enter into Executive Session at 7:24pm.
 
Ann moved to resume the public meeting at 7:36pm.  Seconded by AJ.  All in favor. 
As there was no further business to conduct, Ann moved to adjourn the meeting at 7:40pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, please click here: https://bit.ly/3rFQ2Kz
 
DATE:   July 13, 2023
 
PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: (via Teams) Susan Fox
 
AGENDA MODIFICATIONS:
 
APPROVAL OF MINUTES:  June 15, 2023 Regular Meeting; July 7, 2023 Special Meeting
 
CORRESPONDENCE: 
1.  Green Mountain National Forest – Schedule of Proposed Actions
2.  TRORC – Municipal Technical Assistance Program (MTAP)
 
OLD BUSINESS:
1.  Village Green – Use Policy/Waiver
2.  Village Center Designation – update
3.  Insurance – Loss Control Inspection Report
4.  Village Green - Concert
5.  Dogs – Delinquent Dogs update
6.  Recreation Area – Basketball Court paving update
 
NEW BUSINESS:
1.  Citizen Concern/Complaint – Rolf-Dieter Krenz complaint
2.  Citizen Concern/Complaint – Todd Jones complaint
3.  Recreation Area – Playground/Gazebo missing items
4.  Fuel – 2023 Fuel Pre-buy
5.  Appointments – WRVA Representative
 
NEXT MEETING DATE:  August 17, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:08pm.  Seconded by Joyce.  All in favor.  Joyce moved to accept the Minutes of the June 15, 2023 Regular Meeting.  Seconded by Ann.  All in favor.  AJ moved to accept the Minutes of the July 7, 2023 Special Meeting.  Seconded by Ann.  All in favor. 
 
Following Correspondence, Ann moved to take NB#1 out of order as Susan Fox, one of the complainants called in via Teams.  Seconded by Joyce.  All in favor.
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
July 13, 2023
 
CORRESPONDENCE: 
1.  Green Mountain National Forest – Schedule of Proposed Actions.  This quarterly mailing included information on Telephone Gap and General Maintenance of Open Spaces.  Those were the only items pertaining to Pittsfield. 
2.  TRORC – Municipal Technical Assistance Program (MTAP).  Regional Planning Commissions through the State of Vermont are offering small communities help with this program.  This helps small communities get projects started with funds and free assistance.  Pittsfield has nothing on the drawing board at present.  Ann made a motion that the Town agrees to participate in MTAP.  Seconded by Joyce.  All in favor.
 
OLD BUSINESS:
1.  Village Green – Use Policy/Waiver.  AJ said he had some questions and had not prepared a document draft.  Ann asked if a motion should be made to have anyone planning to use the Green for an event and inviting vendors submit an application to the Select Board?  She cited a recent announcement on the Pittsfield Community Facebook page about an event to be held in August.  None of the Board members were aware of this.  Discussion.  Ann offered a motion that any organization wanting to reserve the Village Green or Gazebo must request approval from the Select Board and if vendors/exhibitors are to be present they must have them fill out a waiver.  Seconded by AJ with concern if this was going to be an ordinance.  He was assured this was not.  It would be a policy.  All in favor.  AJ will draft this document and send it to Ann for review.
2.  Village Center Designation – update.  TRORC will put the application together.  Ann explained the narrative she put together, and the Board added a few more items to the list.  Ann will send this to TRORC.
3.  Insurance – Loss Control Inspection Report.  This was tabled to the next meeting.
4.  Village Green – Concert.  AJ said that Rusty will contact the Board.  A logo for him to use in his advertising was mentioned.  No one has a digital copy, but George has one and will be contacted. 
5.  Dogs – Delinquent Dogs update.  Ann said that Karen Marion has taken Colby’s dog.  The dog owned by Mike Menard has still not been registered.  A letter was previously sent.  If there is no response from the owner, it will be sent to Collections.
6.  Recreation Area – Basketball Court paving update.  Ann announced that Shayd Pecor from Freshcoat
Asphalt has backed out of the contract citing issues with the berm.  Ann explained her response.   Ann said she has sought estimates and availability from Twin State Paving and Charlie Bowen.  She also spoke with the grant people, and we have until September 2024 to use the money.
 
NEW BUSINESS:
1.  Citizen Concern/Complaint – Rolf-Dieter Krenz complaint.  Ann noted that the complaint was received on July 1st and addressed the neighbor’s dog barking incessantly, junk and broken vehicles on the property, and possible fluids leaking onto the ground.  Their concern was for the health and well-being of the dog.  Susan said that the owner is not approachable.  It was also noted that there are no septic or sanitation measures to deal with human and animal waste.  She felt that there are rules to deal with this.  Some political graffiti is also visible from the road.  She said that they enjoy their time here in Pittsfield when they come but feel they cannot invite guests and expose them to all of this.  Ann thanked Susan for voicing her concerns.  The Board said they need to determine what can be done and which direction to go.  She said she would keep Susan in the loop.  Joyce asked if it appeared there was a business operating on the property.  Susan said their initial concern was for the dog.  AJ asked if any agencies had been contacted and encouraged her to contact the Department of Health.  He also voiced his concern and advised her of
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
July 13, 2023
 
options she could pursue herself.  Susan inquired about any Town ordinances that would pertain to the property.  Ann said that the Select Board would work on this and thanked her for attending.
2.  Citizen Concern/Complaint – Todd Jones complaint.  Ann explained the original complaint.  This one is a little different.  This involves the grandfather.  Discussion.  Ann moved to have Trish send a violation notice and Ann will respond to Todd Jones.
3.  Recreation Area – Playground/Gazebo missing items.  This pertains to the teeter-totter in the playground and the large flag that was hanging in the Gazebo.  The teeter-totter was cut in half and the pieces removed by someone unknown.  The flag was torn down and removed by someone unknown.  Discussion. Joyce said that a bowsaw was found in the woods.  AJ said that Otel is willing to construct another one.  Ann said she would like to get a price first.  It was also suggested was the installation of cameras on the front and back of the Town Hall.
4.  Fuel – 2023 Fuel Pre-buy.  Ann wanted to know why the Town Office Building went through as much fuel as it did when others didn’t.  Are thermostats on timers?  This will be checked on.  It was decided to buy, applying the credit to the purchase as following: Town Hall: 518 gallons $2 heating oil @ $3.45/gallon; Town Office Building: 1300 gallons LP @ $2.31/gallon;   Town Garage: 460 gallons @ $2.31/gallon; and Fire Station: 842 gallons LP @ $2.31/gallon.
5.  Appointments – WRVA Representative.  Ann said that Rachel Hunt was appointed but that there wasn’t any follow up as to when WRVA meets, etc. However, because she is on staff at WRVA, she cannot serve as Town Representative.  She asked if there were any suggestions.  Martha offered to fill the position.  Ann moved to appoint Martha as WRVA Representative.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE:  August 17, 2023
 
ADJOURNMENT: 
As there was no other business to conduct, Ann moved to adjourn the meeting at 7:19pm.  Seconded by Joyce.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES

 
To listen to a recording of the meeting please click here:  https://bit.ly/3rqmvon
 
DATE:   July 7, 2023
 
PRESENT:   Ann Kuendig, AJ Ruben (Absent: Joyce Stevens)
 
AGENDA MODIFICATIONS:  NB#3 – Sand Shed Close-Out documents
 
NEW BUSINESS:
1.  Taxes – Set 2024 Tax Rate
2.  Finance = PVF&R Paving Funds Transfer
 
NEXT REGULAR MEETING:  Thursday, July 13, 2023 @ 6pm Town Hall
 
ADJOURNMENT
 
Ann called this Special Meeting of the Select Board to order at 6:02pm.  AJ seconded.  All in favor.  Ann had one agenda modification to add (see above).  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.  Taxes – Set 2024 Tax Rate.  Ann passed out the Anticipated Tax Rate information that appears in Town Report.  She noted that the only change made was to the Grand List figure.  The revised figure is $10,788 less as Current Use and Veteran’s Exemptions figures were not accounted for.  The Resultant Tax Rate for FY’24 is Homestead $1.4678 and Non-Residential $1.8231.  Ann moved to certify the tax rate for the tax year 2024-2025.  AJ seconded the motion.  All in favor.
2.  Finance - PVF&R Paving Funds Transfer.  $20,000 was previously allocated for the paving project.  Ann made a motion to transfer the $20,000 earmarked for paving into a Paving Reserve fund.  AJ seconded.  All in favor.
3.  Sand Shed – Close-out documents.  Ann updated some of the background on the close-out process.  The finalized third change order was for $8,088.  The total cost of construction was $348,766.  Ann raised a question about one of the figures which possibly is connected to reimbursement.  Discussion.  Ann read the Local Project Certification and Acceptance and made a motion to sign it.  Seconded by AJ.  All in favor.  Ann also moved to sign the change order.  Seconded by AJ.  All in favor.  Ann said she would have a conversation regarding the difference in the amount credited. 
 
NEXT REGULAR MEETING:  Thursday, July 13, 2023 @ 6pm Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:17pm.  Seconded by AJ.  All in favor.
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  July 13, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES


To listen to a recording of the meeting, please click here:  https://bit.ly/3JnXmRe 

DATE: June 15, 2023

PRESENT:   Ann Kuendig, Joyce Stevens, AJ Ruben

PUBLIC PRESENT: Herb Kuendig, Ron & Lynda Colton, Mike Moran, Richard Gaston, Katie Styles; Brett Yates (via Teams)

AGENDA MODIFICATIONS:  C#1 – invitation from Green Mountain Economic Development Corporation ; NB#9 – Independent Contractor Paperwork for Hooker Plumbing

APPROVAL OF MINUTES:  June 1, 2023 Regular Meeting

CORRESPONDENCE:  
1.  Green Mountain Economic Development Corporation - invitation

OLD BUSINESS:
1.  Village Green – Use Policy
2.  Village Center Designation – modification
3.  Insurance – Speed Signs
4.  Insurance – Loss Control Inspection
5.  Sand Shed – Reappraisal
6.  Sand Shed – Closeout Update

NEW BUSINESS:
1.  Town Hall – Renovation Project Update & Funding
2.  VT Agency of Transportation – Certificate of Completion
3.  Permits & Licenses – Original General Store Liquor License
4.  Town Office – Septic Tank Maintenance
5.  Town Office, Town Hall – Window Cleaning
6.  Financials – Treasurer’s Report May
7.  Village Green – Summer/Fall Concert
8.  Dogs – Delinquent Dog Owners
9.  Contractors -  Hooker Plumbing Independent Contractor paperwork
10.  Executive Session – 1 V.S.A. § 313-(1) (F) Attorney – Client Communications

NEXT MEETING DATE:  July 13, 2023

ADJOURNMENT:

Ann called the meeting to order at 6:03pm.  Joyce seconded.  All in favor.  Ann presented the following Agenda Modifications: C#1 – an invitation from the Green Mountain Economic Development Corporation; NB#9 – Independent Contractor Paperwork for Hooker Plumbing.  This would move the Executive Session 

Pittsfield Select Board Regular Meeting Minutes page 2
June 15, 2023

to NB#10.  Seconded by AJ.  All in favor.  AJ moved to approve the Minutes of the June 1, 2023 Regular Meeting.  Joyce seconded.  All in favor.  Ann acknowledged the presence of the Town Hall Building Committee and Pittsfield Rescue Plan Committee .  Joyce made a motion to move NB#1 to the top of the agenda.  Ann seconded.  All in favor.

CORRESPONDENCE:  
1.  Green Mountain Economic Development Corporation – An invitation to their Member Appreciation and Annual Meeting was received.  It will be held on June 27, from 5-7pm.   There will be a presentation on Big Ideas for Business, Housing, and Childcare.

OLD BUSINESS:
1.  Village Green – Use Policy.  Ann said she followed up with VLCT and had downloaded templates from their website.  She’s like to put together a generic facility use policy similar to an ordinance.  She said she has put together a packet and asked the Board to read through it to discuss further at the next meeting.  Discussion.  AJ said he would create a document that could be used by the Fire Department for their September event as well as anyone wanting to hold an event on the Green.  Joyce pointed out that no waivers have been used in any of the last two years.  Discussion.  
2.  Village Center Designation – modification.  Ann said she has been thinking about the boundary extension and wondered what this would do to businesses?  They would get tax breaks and credits.  Any explanation would need a new application.  AJ felt this should be done by the Planning Commission.  Ann explained what is still needed for the renewal with a deadline of September 6th.  It was felt that the Town Plan would have most of the information needed.  A possible Resolution was discussed. AJ moved to approve a Resolution to renew the application for the village center designation.  Joyce seconded.  All in favor.  The Board reviewed the map and said it would need to be updated with business names.  Ann thought that 1-2 Planning Commission members should attend the next two Select Board meetings.
3.  Insurance – Speed Signs.  These have been added to the Town’s insurance.
4.  Insurance – Loss Control Inspection.  Joyce reported that the Gazebo stairs need to be replaced.  They are too steep and need a handrail.  There are some rotten boards that need replacing.  The structure is currently insured for $39,000 and the insurance inspector felt it should be more.  The Fire Department needs some ceiling GFIs where the trucks plug in.  Also needed are smoke detectors.  The turnout gear should not be older than ten years and there is an LP gas container that needs to be removed.  It was noticed that in the Town Office Building, none of the safety lights worked.  AJ suggested adding this to the maintenance list.  It was thought that they were hard-wired and not batteries.  This will be looked into.  The fire alarm company will also be contacted if needed..  It was felt by the inspector that the counter extension would be a safety issue and grant funds might be available to pay for it. There are grants available but only up to $1,500.  The elevator is okay, but old windows stored in the heating unit closet need to be removed from a room in the basement as it is a fire hazard.  Ann said that there have been no loss control reports since 2018.  Joyce said the inspector will send a report.  
5.  Sand Shed – Reappraisal.  Joyce said the inspection was short. It can only be insured for the construction costs.  As it stands now it is $250,000, will wait for appraisal report.
6.  Sand Shed – Closeout Update.  Ann said there was a meeting on May 12th and an agreement had been reached over the third change order.  Discussion.  Ann will check with VTRANS to determine if there is a deadline for filing reimbursements for the project.



Pittsfield Select Board Regular Meeting Minutes page 3
June 15, 2023

NEW BUSINESS:
1.  Town Hall – Renovation Project Update & Funding.  Herb passed out copies of the Town Hall Renovation Project Budget and provided some background to the project.  Their focus was on creating a shelter for the Town. The handout explained the projects and funds needed to obtain an occupancy permit and pay 
any outstanding invoices.  A total of $42,000 is needed to finish the building. They are looking for an additional $30,000.  Herb explained the items that were unexpected or had cost increases and results of the fire inspection.  Additional funding was not expected.  They are asking to have the Select Board allocate additional Undesignated funds originating from ARPA federal funding.  The Rescue Plan Committee had previously said they could have some of that money.  Joyce asked for specifics.  Herb said he would like to complete the building while funding is available.  Joyce felt there were other projects that could use the money.  AJ wanted to know how much could be saved if not all the items are completed, to just do the fixable items and not the aesthetics.  Discussion. It was felt it was better to complete everything now while the contractors are available.  It was pointed out that in regard to the generator, the Building Committee should be responsible for half of the cost of the generator (total cost was $27,430). It was brought to everyone’s attention that $10,000 is available in the ’23-’24 budget.  There is also the availability of the Begin Fund.  Herb said he would like to save the $10,000 budgeted amount for improvements upstairs.  He said the Building Committee would do their best to whittle down bids, etc. to save money.  AJ made a motion that the Board agree to allocate up to $20,000 out of the Undesignated  funds to cover the costs presented by the Building Committee today.  Joyce seconded.  All in favor.  
2.  VT Agency of Transportation – Certificate of Completion.  This arrived as part of a grant package and the certificate should have been sent in in February.  Ann checked with George, and we don’t qualify for the grant.  Ann said she would get it to the State.  Ann moved that the Board sign this in anticipation of George giving us a yes or no.  Seconded by AJ.  All in favor.
3.  Permits & Licenses – Original General Store Liquor License.  There was a question as to what type of license they wanted.  Katie Stiles said that they are  changing business operations and need a license to serve beer and wine in the store.  She said they hope to open a revenue stream which would allow an increase in staffing, increased hours, etc.  Ann moved to approve the application.  Joyce seconded.  All agreed.
4.  Town Office – Septic Tank Maintenance.  Ann said she had plans for the septic field and tank, but no maintenance files have been kept on this.  Hubbards can do this for $350.  Ann moved to have Trish contact Hubbards.  AJ seconded  All in favor.
5.  Town Office, Town Hall – Window Cleaning.  Ann said she has been having people look at the windows.  One said it would cost between $300 and $600 for both buildings with the windows taken apart.  She said she is still waiting for another quote.  It may be possible to use Eric’s lift.  The cleaning should be done every year.
6.  Financials – Treasurer’s Report May.  Ann said that she looked at the Income/Expenses in relation to the budget and noted that some line items don’t account for reimbursements or insurance claims.  She added that she doesn’t know how Quick Books is set up, but wondered if the Treasurer reports could note some of these inconsistencies so the Board can more accurately monitor expenditures.  This will be discussed with Trish.  Ann moved to accept the May report.  Joyce seconded.  All in favor.
7.  Village Green – Summer/Fall Concert.  AJ said he spoke with Rusty DeWees who explained how he would handle the event.  He said he would have a flat bed with a bucket requesting $20.  This would be on the honor system.  He has his own insurance.  It would be held on a Friday or Saturday, and he would do his own advertising.  The Town could also advertise.  The Board felt that Saturday might not be a good 
Pittsfield Select Board Regular Meeting Minutes page 4
June 15, 2023

day as Killington has their own music event throughout the summer.  AJ will respond to Rusty with the Board’s thoughts.  

8.  Dogs – Delinquent Dog Owners.  There are currently two dog owners that still haven’t renewed licenses: Colby Shaw and Mike Menard.  Colby has been sent two letters, Menard only one.  Ann moved to authorize the Town Clerk to send Mike Menard the second letter as thirty-five days has expired.  AJ seconded.  All in favor.
9.  Contractors – Ann moved to accept the Independent Contractors paperwork for Hooker Plumbing.  Joyce seconded.  All in favor.
10.  Executive Session – 1 V.S.A. § 313-(1) (F) Attorney – Client Communications.  Ann moved to enter into Executive Session at 8:12pm.

Ann moved to resume the public meeting at 8:20pm.  AJ seconded.  All in favor.  
As there was no further business to conduct, Ann moved to adjourn the meeting at 8:20pm.  Joyce seconded  All in favor.

NEXT MEETING DATE:  Thursday, July 13, 2023 @ 6pm Town Hal.


Respectfully submitted,
Martha L. Beyersdorf, Secretary

Approved: July 13, 2023


                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben 

​

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://tinyurl.com/ysbbm29w
 
DATE:   June 1, 2023
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Harry Falconer (TRORC Planner), State Rep. Jim Harrison
 
AGENDA MODIFICATIONS:
 
APPROVAL OF MINUTES:  May 18, 2023 Regular Meeting
 
CORRESPONDENCE: 
1.  Grants in Aid
2.  VT Trans Resilience Planning Tool
 
OLD BUSINESS:
1.  Financials – Treasurer’s Report April
2.  Village Green – Use Policy
3.  Village Center Designation –
 
NEW BUSINESS:
1.  TRORC – MERP Program
2.  Legislature – Round-up
3.  Financials – Questionnaire
4.  Town Office – Renovation
5.  Gazebo (Band Stand) – Steps
6.  Financials – Dumas Account
7.  Speed Signs – Permit
8.  Insurance – Loss Control Inspection
9.  Appointment – Fire Warden
 
NEXT MEETING DATE:  June 15, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  AJ seconded.  All in favor.  Joyce proposed a change to the Minutes regarding the Rubin correspondence.  It should be noted that the pumps at the pump house were turned on and not off.  AJ moved to accept the edit and approve the Minutes.  Ann seconded.  All in favor.
Ann moved to take NB#2 out of order as he is in person now and make it NB#1.  NB#1 would then become NB#2.  Joyce seconded this.  Ann introduced Harry Falconer who is a planner with TRORC.  He presented a power point presentation on the Municipal Energy Resilience Program.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
June 1, 2023
 
CORRESPONDENCE: 
1.  Grants in Aid – This is a notification for the Agency of Transportation regarding the Letter of Intent for $10,000 in funding to pay for municipal roads grant.  It’s not known if there are any immediate plans for the grant.  It was noted that George wasn’t interested at this time.  Ann suggested going through the hydrological report as to what needs to be brought into compliance as there are different deadlines for certain numbers of projects.  TRORC used to manage this and set the priorities and classifications.  This was changed two years ago so that now TRORC can be hired to do this.  AJ moved to schedule an appointment in September with George to review the inventory list.  Joyce seconded.  All in favor.  Ann provided the link to the inventory listing. 
2.  TRORC – VT Trans Resilience Planning Tool.  This is a reminder from Rita about the workshop on June 13th.  This is a statewide web-based application that identifies bridges, culverts, and road embankments that are vulnerable from flood damage.  Ann suggested forwarding this to George and that he attends this program and become familiar with utilizing this tool.
 
OLD BUSINESS:
1.  Financials – Treasurer’s Report April.  This was tabled from the last meeting.  Ann moved to accept. Joyce seconded.  All in favor.
2.  Village Green – Use Policy.  This was discussed at the last meeting, and it was felt more information was needed.  Both Ann and AJ said he had difficulty obtaining information from VLCT.  AJ will try calling them.  Ann emailed them and received information from VLCT’s underwriter as to who is covered under the Town’s insurance and who isn’t.  Waivers help to prove that the Town is absolved from any injury, etc.  Discussion.  Ann said the Town has the ability to waive the insurance requirement based on the level of risk.  It was felt by the Board that more information is needed, and this will be worked on.
3.  Village Center Designation – Ann said that the Town Plan process is almost complete.  The next step is to renew the Village Center Designation with Housing & Community Development.  The deadline is November 6, 2023.  Joyce thought this should be passed to the Planning Commission.  Ann suggested reaching out to Peter @ TRORC.  Joyce will reach out to the Planning Commission and put on the July agenda.  The Board discussed extending the boundaries to include the post-Irene “parks” currently not included and that grants are available.  TRORC and the Planning Commission will be contacted about the expansion of the Village Center to include Swiss Farm and The Clear.  This opens up land to economic development.  It might also impact potential limit changes to the speed limits in those areas. 
 
NEW BUSINESS:
1.  TRORC – MERP Program.  Harry provided handouts on the program.  It was first established in 2022 as Act 172 and was created from $45 million in State ARPA funds.  Its goal is to reduce greenhouse gas emissions while helping towns save money on heating/cooling municipal buildings.  He went on to explain the opportunities available to Towns, their eligibility and requirements, and what buildings are eligible.  He noted that 12% of Pittsfield’s income is used for energy, as compiled by the Census.  He explained the Municipal Energy Loan Program and the Estimated Timeline and what the next steps for the Town would be.  Ann inquired about any of Pittsfield’s neighboring towns and if Harry can help with the application process, etc.  He said he wasn’t sure about other towns.  Ann also noted that the Board is having trouble getting a volunteer for the position of Energy Coordinator.  The Board felt it was a great presentation and feels motivated to move on this.  AJ suggested adding this to the next meeting’s agenda.  Joyce asked to be informed about when the application process starts.  The Board thanked him for coming.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
June 1, 2023
 
2.  Legislature – Round-up.  Rep Jim Harrison said that his main purpose in attending the meeting was to become aware of local issues.  He said that this year’s session differed in many aspects from previous ones.  He said that several vetoes were expected to be overridden when they reconvene on June 20th.  He noted that the budget touches everything the State does.  He explained that two bills were vetoed today including one on interrogation techniques and the other on H305 having to do with license fees.  Joyce asked Rep Harrison how much the State is saving on postage since they do most correspondence via email now.  This might be difficult to obtain as there are many departments involved.  The Child Care bill was discussed as well as the Housing issue.  AJ presented his view on how to correct the “system” versus the way things have been done in the past.  Rep Harrison said that regarding the Appraisal Bill, with property values rising, a CLA mechanism is needed as long as there is an Education Funding element.  As for a statewide appraisal system, the final implementation date is in 2026.  The Board thanked Rep. Harrison for attending tonight's meeting and providing an update on the Legislature.
3.  Financials – Questionnaire.  This is completed annually and certified.  Ann moved to accept the financial management questionnaire as filled out by the Town Treasurer, sign and submit it.  Joyce Seconded.  All in favor.
4.  Town Office – Renovation.  Trish sent the Board an email asking to expand the counter to the window wall.  Discussion. There was some confusion by the Board as to which window wall Trish wants the counter extended to.  It was decided to request specifics from Trish and see what monies are available that could be used for this project.
5.  Gazebo (Band Stand) – Steps.  The structure has been repainted and it was noted that two of the steps are rotted through.  Joyce said she has some steps that could be used.  Ann said she would have Mike Moran look at them and see if they might be able to be repurposed for use. 
6.  Financials – Dumas Account.  Ann said that here is currently about $600+ in the Fund and thought Connie should be made aware of this so the money can be used, and the account closed.  Trish will speak with Connie.
7.  Speed Signs – Permit.  Ann said that both signs were installed, and George had programmed them.  The permit, however, calls for the pole to be separate.  The State installed them on the speed limit sign and not a separate pole.  The permit needs to be rewritten since having it on the speed limit sign signifies the Town’s responsibility for them and their maintenance.  It was suggested that Trish check to see if they are covered by the Town’s insurance.  Ann noted the many types of reports that are available from the app associated with the signs.  This subject will be tabled for now.
8.  Insurance – Loss Control Inspection.  There is a loss control inspection for the Town Office and Band Stand scheduled for June 9th at 9:30am.  The Town Hall is not included as it is incomplete.  An inspection of the sand shed was questioned.  Ann will respond and cc Joyce.
9.  Appointment – Fire Warden.  There was no action taken on this as it was determined that this position has a five-year term.
 
OTHER BUSINESS:
Joyce expressed concern about invoices being placed directly in the Orders folder and not passing by Trish.  It was agreed that in the future all invoices would be given to Trish directly or placed on her desk.
 
NEXT MEETING DATE:  Thursday, June 15, 2023 @6pm in the Town Hall.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 4
June 1, 2023
 
ADJOURNMENT:
As there was no further business to conduct, Ann closed the meeting at 7:57pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  June 14. 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3WJzzkl
 
DATE:   May 18, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Brett Yates (via Teams)
 
AGENDA MODIFICATIONS: NB#6: Fuchs Independent Contractor paperwork; NB#7: Vermont Farms Catering - request to use the Park ‘N’ Ride;  Minutes of the May 2, 2023 Special Meeting
 
APPROVAL OF MINUTES:  May 4, 2023 Regular Meeting
 
CORRESPONDENCE:
 
OLD BUSINESS:
1.  Citizen Concern/Complaint – Green follow-up
2.  Citizen Concern/Complaint – Rubin follow-up
3.  Financials – CD investment update
4.  Construction Projects – Updates: Basketball Court; Fire House Paving
5.  Town Plan – 2023 Draft
6.  Village Center Designation –
7.  Appointments – Town Officials
8.  Town Garage – lights
 
NEW BUSINESS:
1.  Financials – Treasurer’s Report April
2.  Village Green – Use Policy
3.  Dogs – Delinquent Dog List
4.  Town Hall – Blood Drive July 29
5.  Select Board – Summer Schedule
6.  Contractors – Fuchs Independent Contractor paperwork
7.  Vermont Farms Catering – request to use the Park ‘N’ Ride for events
 
NEXT MEETING DATE:  June 1, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 5:58pm.  Joyce seconded.  All in favor.  Ann presented the Agenda Modifications (see above).  AJ moved to approve the Minutes of the May 2, 2023 Special Meeting.  Seconded by Ann.  All in favor.  AJ also moved to approve the Minutes of the May 4, 2023 Regular Meeting.  Seconded by Joyce.  All in favor. 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 1
May 18, 2023
 
OLD BUSINESS:
1.  Citizen Concern/Complaint – Green follow-up.  Joyce reported that George checked out the ditches and cleaned them out.  Ann will send a response to Isabelle.
2.  Citizen Concern/Complaint – Rubin follow-up.  Joyce reported that the pump house was turned off, but is now on.  She said there is a slight overflow but is not a problem and not causing any visible damage to the Rubin driveway.  Ann said she would send a response to Suana. 
3.  Financials – CD investment update.  Three 6-month CDs have been opened at Mascoma Bank.  Monthly reports will be sent to Trish.
4.  Construction Projects – Updates: Basketball Court; Fire House Paving.  A tentative date to pave the basketball court is mid to late June.   George has removed the fencing in preparation.  The fence guy and painter is on stand-by.  Joyce said the Fire House paving estimate has increased by $3,000.00 for a total of $18,562 and may include line painting and will be done in early June.  Independent Contractor paperwork needs to be completed.
5.  Town Plan – 2023 Draft.  The draft has been submitted to TRORC and a vote has been scheduled for May 24th.  Ann read to the Board the Energy Compliance Resolution which needs to be included in the Plan.  Ann moved to pass and sign the Energy Compliance Resolution.  Seconded by AJ.  All in favor.
6.  Village Center Designation – Ann said that the Board needs to wait for the official vote.  She also noted that the state’s Emergency Management has approved the LEMP.  This will be put on the next meeting’s agenda.
7.  Appointments – Town Officials.  AJ made a motion to reduce the number of Zoning Board of Adjustment members from five to three.  Joyce seconded.  All in favor.  Joyce said she spoke with Don Bass and he has agreed to step down.
8.  Town Garage – lights.  Ann noted that the purchase of lights was approved last summer at a cost of $1,080.00 for the replacement of six lights.  Mike Juris has said he could replace all nine for $1,632.00.  Ann said she checked with Efficiency Vermont regarding any rebate, but unfortunately it expired on April 30, 2023.  The Highway budget will be reviewed to see where the money was put last year and come up with the difference.  Ann moved to accept the amount of $1632.00.  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.  Financials – Treasurer’s Report April.  This was tabled to the next meeting.
2.  Village Green – Use Policy.  Ann felt that a broader discussion was needed.  There doesn’t appear to be anything regarding the Green’s useage.  The Fire Department has indicated they would like to bring back the Bazaar but doesn’t want to deal with the waivers.  Discussion.  Ann said she checked with VLCT and they suggested that it would depend on what the event was.  The other issue is the Fire Department is a Town department.  This will be discussed further at the next meeting.
3.  Dogs – Delinquent Dog List.  Ann reported that there is only one unlicensed dog.  There was a question on how the late fees appear on the monthly financial report.  Discussion.  The Board authorized the Town Clerk to send a letter with the fine to the owner.
4.  Town Hall – Blood Drive July 29.  The Red Cross needs another blood drive.  DelRay Merrill was asked to oversee the event.  The Town Hall could be used as it has a lift and air conditioning.  AJ moved to approve the use of the Town Hall.  Joyce seconded.  All in favor.
5.  Select Board – Summer Schedule. Dates were discussed.  The next meeting will be June 1st with the second meeting on the 15th if needed.  July’s meeting will be on the 13th and August’s on the 17th.  The regular schedule will resume in September.  AJ moved to approve the summer schedule.  Seconded by Joyce.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
May 18, 2023
 
6.  Contractors – Fuchs Independent Contractor paperwork.  Ann moved to approve and sign.  Joyce seconded.  All in favor.
7.  Vermont Farms Catering – request to use the Park ‘N’ Ride for events.  AJ moved to approve their request.  Joyce seconded.  All in favor.
 
NEXT MEETING DATE:  Thursday, June 1, 2023 @ 6pm in the Town Hall
 
ADJOURNMENT:
As there was no further business to conduct, Ann moved to adjourn the meeting at 6:55pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  june 1, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:   https://bit.ly/3AUO9vb 
DATE:   May 4, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Nicole Cyr (via Teams), Marsha Hopkins
 
AGENDA MODIFICATIONS:  C-4: Village Center Designation renewal reminder; C-5: FEMA public notice
 
APPROVAL OF MINUTES:  April 20, 2023 Regular Meeting
 
CORRESPONDENCE:
1.  White River Valley Consortium – Home Creators Expo 2023 information
2.  Citizen Concern/Complaint –  Isabelle Green correspondence
3.  MRGP – Road Erosion Inventory update
4.  Village Center Designation – renewal reminder
5.  FEMA  – public notice re: 593 Route 100 buy-out
 
OLD BUSINESS:
1.  Financials – CD Investments
2.  Financials – Treasurer’s Report March
3.  Construction Projects – Update
·       Basketball Court
·       Fire House paving
4.  PVR&R New Pumper/Rescue Truck – purchase contract
 
 
NEW BUSINESS:
1.  Bethel Energy Committee – Discussion
2.  Town Plan – 2023 Draft
3.  Town Hall – Invoice for front door
4.  Executive Session – 1 V.S.A. § 313-(1) (A) Contracts
 
NEXT MEETING DATE:  Thursday, May 18, 2023 @ 6pm in the Town Hall
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:03pm.  AJ seconded.  All in favor.  Ann presented two Agenda Modifications (see above).  AJ moved to accept the Minutes of the April 20, 2023 Regular Meeting.  Joyce seconded.  All in favor.  Ann welcomed Nicole Cyr, co-chair of the Bethel Energy Committee to the meeting.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
May 4, 2023
 
CORRESPONDENCE:
1.  White River Valley Consortium – Home Creators Expo 2023 information – This was sent by Sarah Damle.  This expo will be held at the Hartford Area Career and Technology Center on Saturday, May 6th.  The topic will be Accessory Dwelling Units (ADU) and how these units can become affordable housing by adding on to existing homes or newly constructed on existing home properties.  How these units can benefit our communities will also be discussed.  This presentation is in partnership with the Town of Hartford, TRORC, and Vital Communities.  This correspondence will be sent to Joyce to forward to Jordan as a White River Valley Consortium representative.
2.  Citizen Concern/Complaint – Isabelle Green correspondence.  Ann wanted this to be put onto the record.  Isabelle expressed concern regarding silt from Hawk Mountain Road and Upper Michigan Road collecting close to her property.  Ann said that this was forwarded to George and Joyce said she would follow up with him as to what he might be planning to do.  The Board will respond to Isabelle.
Joyce also said she would follow up with Greg Martin and Dave Colton about the Mt Wilcox Water issue. 
3. MRGP – Road Erosion Inventory update.  There is a deadline to update the implementation table database.  Ann said she couldn’t determine this information.  Discussion.  Ann said she would send it to Joyce and George for possible action.
4.  Village Center Designation – renewal reminder.  Ann said this expires on November 6th.  Ann reviewed an enclosed checklist of what needs to be done with the Board.  She added that Peter Gregory at TRORC is happy to work with the town.  Martha was asked to place this item on the Tickler File for June and July.
5.  FEMA – public notice re: 593 Route 100 buy-out.  Ann said we have received this from Brian McWalters.  Attached is a public notice for the project which needs to be distributed to the local newspaper.  This published notice then needs to be sent to FEMA, so they have it for their records.  The public notice as a 15-day comment period after which FEMA will address any comments.  Ann said she forwarded this to Trish.
 
OLD BUSINESS:
1.  Financials – CD Investments.  Ann reviewed what had previously been decided.  There was a question as to how much is covered by insurance and protected.  Discussion.  Trish received information from Mascoma Bank and forwarded it to the Board.  Ann said that $219,000 would be placed in the Highway Equipment Fund, $163,000 for the PVR Truck Fund,  and $63,000 for the Paving, Reappraisal and Record Preservation Funds.  Interest would go back into the appropriate accounts.  Ann moved to accept this proposed investment plan.  Joyce seconded.  All in favor.
2.  Financials – Treasurer’s Report March.  Joyce said she had some questions on this report regarding overbudgeting on Highway: Administrative HRF fees and guard rails and Town Office Maintenance.  Discussion.  Joyce said she would follow up with Trish. 
3.  Construction Projects – Update
·       Basketball Court.  Joyce said she was able to contact Shayd Pecor with FreshCoat Paving and they have several projects ahead of us.    Ann said the fencing is on stand-by.  Someone has been found to paint the lines for the basketball/pickleball court.  His estimate is between $500 and $800.  As an aside Ann said the dumpster will be arriving next week and the parking blocked off for the town hall front exterior work.
·       Fire House paving.  Charlie Bowen was asked for an estimate. She also spoke with Charlie Bowen, and he can begin paving the Fire House driveway entrance in June.  Dave Colton will be doing a lot of the work thus keeping the cost down.
4
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
May 4, 2023
 
 
4.  PVR&R New Pumper/Rescue Truck – purchase contract.  The Board reviewed the contract.  It was noted that the results of the grant should be available sometime this month.  Ann looked over what needed to be signed.  Ann moved to approve the investment plan. Joyce seconded. All in Favor.
 
NEW BUSINESS:
1.  Bethel Energy Committee – Discussion.  Nicole Cyr has been meeting with the Vermont Council on Rural Development to work on the 2022 Energy Plan and made her presentation explaining what has been done over the years and who has been involved.  Ann explained what Pittsfield has done on the subject, however she also stated that they haven’t been able to look further into various energy topics such as charging stations, etc. because of a lack of volunteers and resources.  At present, the Town does not have an Energy Coordinator.  A question was raised about possibly contacting TRORC to see if a municipal planning grant could be used to help with this.  Discussion.  Nicole was asked to send a schedule for the Bethel Energy Committee so that Pittsfield could decide how to move forward.  Marsha also presented some information on things that have been done in the past.  There was also some discussion on how Pittsfield energy rating is determined. 
2.  Town Plan – 2023 Draft.  There was some discussion about adding a line under Natural Resources and what was the best way to add the statement about the maps not reflecting accurate private property boundaries.  The land uses have not been changed in the Plan and the language used has been from TRORC with a few exceptions.  Ann briefly mentioned the changes.  AJ moved to approve and adopt the draft of 2023 Pittsfield Town Plan with one final revision.  Joyce seconded.  All in favor.  It was also noted that the Title Page would be changed to reflect the year 2023.
3.  Town Hall – Invoice for front door.  The invoice for the door is $3,500.00.  $1,000.00 has already been paid.  Ann said she would put this in the folder for payment.  Discussion about the lock and inside panic hardware.  She added that the electrical and fire inspections have been completed.  Ann moved to approve the final payment for the door.  AJ seconded.  All in favor.
4.  Executive Session – 1 V.S.A. § 313-(1) (A) Contracts.  Ann adjourned the Regular Meeting at 7:23pm and moved to enter into Executive Session.  Ann moved to come out of Executive Session at 7:29pm.  Joyce seconded.  All in favor.
 
NEXT MEETING DATE:  Thursday, May 18, 2023 @ 6pm in the Town Hall
 
ADJOURNMENT:
As there was no further business to conduct, Ann moved to adjourn the meeting at 7:29pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved:  May 18, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3nH309g
 
DATE:   May 2, 2023
 
PRESENT:  Ann Kuendig, AJ Ruben  (absent: Joyce Stevens)
 
PUBLIC PRESENT:  Vaughn Micciche, Marsha Hopkins, Katie Stiles, Amy Alton
 
OLD BUSINESS:  Review Select Board revisions of Town Plan
 
NEW BUSINESS:  Accept/Review public comments on Town Plan Revisions
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:07pm.  Seconded by AJ.  All in favor.  This public hearing is for the purpose of hearing additional proposed revisions to the Pittsfield Town Plan.
 
OLD BUSINESS:
Ann reviewed the changes made by the Select Board and TRORC with those present.    She explained that major changes were made to the following categories: Utilities and Facilities, Energy Scarcities and Cost, Economic Development, Maps, Table of Contents, and Energy Appendix. The disability language was updated as well.  When asked, there were no additional comments.       
 
NEW BUSINESS:
Ann asked if anyone had any comments.  Vaughn asked about property borders and expressed concern about wildlife areas.  He said that there were disparities in the maps.  It was explained to him that no changes to the maps could be made as they come from the State.  The only thing that can be added is a statement.  Discussion.  It was decided to add a statement to the maps indicating that they may not reflect accurate private property boundaries.  Vaughn also expressed his concern about land use.  Discussion.  It was felt that changes should be considered in the next review of the Town Plan.  A change could be in the definition of land uses. 
 
Ann asked if there were any more public comments.  She said that the next step going forward is for the Select Board to review the public comments, decide whether to add them or not, and to approve the revisions.  Ann asked Marsha (from the Planning Commission) if she had anything to add.  Marsha cited her concern over deadlines and that people should be aware of them. 
 
NEXT MEETING DATE:  Thursday, May 4, 2023 @ 6pm in the Town Hall – Regular Meeting
 
 
 
 
 
 
 
Pittsfield Select Board Special Meeting Minutes                                                            page 2
May 2, 2023
 
ADJOURNMENT:
As there was no further business to conduct, Ann moved to adjourn this Special Meeting at 7:04pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                   
Martha L. Beyersdorf, Secretary
 
Approved: May 18, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://bit.ly/3LwbsBG
 
DATE:    April 20, 2023
 
PRESENT:  Ann Kuendig, AJ Ruben, via Teams: Joyce Stevens
 
PUBLIC PRESENT:  David Colton & Caleb Hawley, Pittsfield Fire Department
                               Nicole Cyr, Bethel Energy Committee Co-Chair
 
AGENDA MODIFICATIONS:  NB#9 – Mike Juris, Independent Contractor paperwork
 
APPROVAL OF MINUTES:  April 6, 2023 Regular Meeting
 
CORRESPONDENCE:
1.  Preservation Trust of Vermont – Village Meet-Up
2.  VT Department of Housing and Community Development – 2023 Downtown and Village Center Tax Credit Program Application Guidelines
 
OLD BUSINESS:
1.  PVF&R New Pumper/Rescue Truck Recommendation
2.  Appointments – Town Officers Update
3.  Financials – CD Rates/Investments
4.  Citizen Concern/Complaint – Rubin Complaint f/u Inspection
5.  US Treasury – 2023 Final ARPA Report
 
NEW BUSINESS:
1.  Bethel Energy Committee – Discussion
2.  Dogs – Wood License Hearing
3.  Town Plan – LEMP Certification
4.  TRORC – Cooling Facilities Survey
5.  Recreation Area – Porta-Potty request
6.  Financials – Treasurer’s Report March
7.  Town Hall – Exterior Project
8.  Contractors – VT Home Improvement Specialists Independent Contractor paperwork
9.  Contractors – Mike Juris Independent Contractor paperwork
 
NEXT MEETING DATE:  May 4, 2023
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:23pm.  Seconded by Joyce.  All in favor.  There is one Agenda Modification (see above).  Seconded by AJ.  All in favor.  AJ moved to accept the Minutes of the April 6, 2023 Regular Meeting.  Joyce seconded.  All in favor.  Ann welcomed Dave and Caleb representing the Pittsfield Fire Department.  Nicole Cyr, originally scheduled for tonight via Teams, will be invited to
 
Pittsfield Select Board Regular Meeting Minutes                                                                      page 2
April 20, 2023
 
reschedule to the next meeting due to computer issues this evening.  Ann moved to take NB#1 out of order and make it the first order of business.  Joyce seconded.  All in favor.
 
CORRESPONDENCE:
1.  Preservation Trust of Vermont – Village Meet-Up.  This is an email invitation from Preservation Trust of Vermont and the Department of Housing and Community Development addressed to Designated Village Centers to join in the first-ever “Village Meet-Up” hosted by the Town of Strafford on Tuesday, June 6, 2023.  To learn more and register:
https://ptvermont.org/village-meet-up-in-strafford-vermonttuesday-june-6-2023/.  This will be forwarded to the Planning Commission.
2.  VT Department of Housing and Community Development – 2023 Downtown and Village Center Tax Credit Program Application Guidelines.  The Downtown and Village Center tax credit program helps to stimulate private investment and create jobs. It supports the creation and improvement of rental housing. Tax credits can restore buildings and jump start revitalization in Vermont communities. Successful projects range from modest renovations in small centers to multimillion-dollar downtown redevelopments. Projects must be within a Designated Downtown, Village Center, or Neighborhood Development Area. Credits support general rehabilitation and code compliance work. The program also funds flood mitigation upgrades and exterior façade improvements.
Applications are due Monday, July 3, 2023, by close of business (4:30 pm).
The Secretary was asked to forward this information to the following local businesses in the Village: Swiss Farm Market,  The Original General Store, CV Oil Company, and Vision Builders, Inc. 
 
OLD BUSINESS:
1.  PVF&R New Pumper/Rescue Truck Recommendation.  Ann turned the presentation over to Caleb and Dave.  Caleb said that as a result of a lot of work, they have narrowed the selection down to two vendors: E-One and Dingee.  He passed out copies of the specs to the Board.  Caleb said that they felt that E-One was the best manufacturer for the truck they are looking for.  The other company is smaller and felt they didn’t offer the quality that the E-One company did.  David pointed out that their 1994 Pumper is an E-One and other than a lightbulb or something, they have not had any problems and have been very satisfied with it.  E-One bought Pomfret’s truck which is similar to what is wanted and were impressed with the quality of the product.  Some of the specs were pointed out as being of good quality and ones the department is familiar with.  The access to foam has been updated from the old pumper and they are pleased with that.  More time was spent nailing down the definites with E-One.  Their quote is more but there is more included on the truck than with the other company.  Caleb pointed out that plug-ins and receiver mounts for potable winches are on all four sides.  Dingee is a small company, and E-One is a larger distributor of fire trucks.  E-One’s body, trays, and pump-in build is locked in.  The cabin chassis is the only thing variable in price.  Caleb was able to lock down a possible 6.5% increase for two years for $79,000.00.  Ann asked about what comes first.  Caleb said the cabin chassis, Ford 550, pump, and tank, but with possible delays, when other parts become available.  David explained that the truck won’t be ordered now.  Manufacturing is 2 – 2 ½ years out. Caleb said that Desorcie is the local distributor for E-One.  Dave added that once they start building the truck it will take about three weeks to complete.  Joyce asked if the Town gets the grant, would they get the truck sooner.  The department would be committing to getting in line.  Caleb said that E-One’s bottom line is $337,680.00.  There would be some equipment that would be needed outside of the known figure, and it would be around $20,000.00.  The Dingy quote came to $318,000 and that’s only for 30 days.  Ann asked about financing.  David said that no money would be due
Pittsfield Select Board Regular Meeting Minutes                                                                       page 3
April 20, 2023
 
until they took delivery of the truck.  Some other scenarios including if truck is ready, but the money isn’t or if another similar truck became available somewhere else, were discussed.  Caleb said he would inquire as to whether there were any issues or penalties, etc. if the money isn’t available for the final purchase.  Caleb pointed out that there will be some funds available from the sale of the old truck plus they have some of their own money.  Caleb pointed out that if they do get the grant, that one of the stipulations was that the truck couldn’t be sold to another fire service.  It would have to be taken out of service but could be sold to a contractor or farmer.  Ann asked for a motion from the Board to approve the recommendation to purchase the new mini pumper from E-One.  AJ so moved and Joyce seconded.  All in favor.  Caleb will wait for the information before responding to the vendor.  Ann said that they did a great job and appreciated the diligence they did. 
2.  Appointments – Town Officers Update.  Ann said that she reached out to the VLCT regarding downsizing the size of the Zoning Board of Adjustment from five members to three.  The Select Board does have the authority to reduce the number of members to an odd number of no less than three.  Joyce said she would speak with Don Bass to see if he would be willing to resign from the Board.  Rachel Hunt is the WRVR Representative.  Sarah Gallagher has declined to take on the TAC Representative.  George has served in the past.  AJ moved to appoint George.  Joyce seconded.  All in favor.  The Secretary will be asked to send an appointment letter to George.  Kris Sperber is the Tree Warden.  The Health Officer position remains open.  Ann said she would send this listing over to Trish.  The Town’s Forest Fire Warden is a one-year term that expires June 23rd.  Currently Ray Colton has that position.  A note will be placed in the Tickler File to add this to the June agenda for re-appointment.
3.  Financials – CD Rates/Investments.  Ann asked if Joyce and AJ had a chance to look over the information they had received.  Discussion of banks/companies and rates.  Ann made the motion to have the Treasurer invest  half of the proposed funds ($445,000.00) with Edward Jones in a 6-month CD and the remainder with Mascoma Bank in a 6-month CD.  AJ seconded.  All in favor.
4.  Citizen Concern/Complaint – Rubin Complaint f/u Inspection.  Ann summarized the concern to David and Caleb explaining that the Board was planning to inspect the site of the Mt Wilcox Water supply.  Ann said that she has researched the water association in the Minutes of past meetings and had a pretty good idea of what happened and who owns it.  David suggested that he, Caleb, and Greg Martin go up and look it over.  There are valves and pumps that might be a problem.  The Board appreciated their offer.
5.  US Treasury – 2023 Final ARPA Report.  Ann wanted to put on the record that Trish has filed the Town’s compliance report with the US Treasury over how the funds that were sent to the Town were utilized and have filed a report noting that all funds ($165,345.07) have been allocated, used, and spent.  The monies have been spent on revenue replacement in the provision of government services for the following:
·       Town Hall Shelter: $57,178.51
·       New Mower: $16,274.39
·       Speed Warning signs: $6,542.00
·       Generator: $27,430.00
·       Snowmobile for PVF&R: $13,497.00
·       Salaries for Town :Officials $44,423.17
-          Town Clerk & Treasurer $41,411.04
-          Assistant Town Clerk & Treasurer: $2384.12
-          Election Officials: $628.01
Ann clarified that even though the report to U.S. Treasury included $44,423.17 that was used as revenue replacement for salaries, these funds are still available to be used for one -time projects or purchases 
Pittsfield Select Board Regular Meeting Minutes                                                                       page 4
April 20, 2023
 
 
 
 
 
recommended by the Pittsfield Rescue Plan Committee.  She said that there needs to be a discussion with Trish about how to enter these future purchases into QuickBooks and whether it should be added or not or whether it should be a side note.  Joyce explained how it would be noted.  It won’t balance in any case.
 
NEW BUSINESS:
1.  Bethel Energy Committee – Discussion.  (see above)
2.  Dogs – Wood License Hearing.  Ann said that a friend of Barb Wood’s said that Barb had received the Notice of Violation.  Ann said she is taking this as a request for a hearing and a request to waive the penalty of $50 ($25 settlement),  for health reasons.  Ann moved to waive the penalty.  Joyce seconded.  All in favor.  Ann said she would inform Trish.
3.  Town Plan – LEMP Certification.  Ann said that she sent out a copy of the draft and the comments received to Joyce and AJ.  Joyce pointed out that there were two names that could be removed as they have either moved out of Pittsfield or passed away.  Ann said she would update the Plan and get a signature from one of the Emergency Management co-directors.  Ann moved to approve the updated 2023 Local Emergency Management Plan. Seconded by Joyce.  All in favor.  She will forward this to TRORC.
4.  TRORC – Cooling Facilities Survey.  Ann said that she has received and completed the survey except for a few questions. She noted that she also added the cooling center to the LEMP.  
·       One question was about how you would like the cooling site to be displayed on the public cooling site map?  Display it being available any time to the public during regularly scheduled hours? 
This is the Town Hall and there are no regularly scheduled hours.  Display to the public only when a heat advisory warning has been issued?
It will be open when a heat advisory warning has been issued.
·       Allow pets?  No pets will be allowed except for service animals.   
5.  Recreation Area – Porta-Potty request.  Ann said it needs to be decided when to rent it and where to put it.  George will be taking down the fencing soon.  Several possible sites were suggested.  It was decided to rent it from mid-May to mid-October and place it on the pavement by the south wall of the Town Hall by the heat pump condenser unit.
6.  Financials – Treasurer’s Report March.  This was tabled to the next meeting.
7.  Town Hall – Exterior Project.  The Building Committee has come up with a recommendation for the exterior project.  After reviewing all the available taxpayer funds that are in the Town Hall Reserve Fund and Begin Fund, Vermont Renovation Specialists was selected.  They will only be addressing the front and stairs of the building.  This will save some funds for the projects that are ongoing.  Joyce asked about the door.  Ann said it was there now.  Discussion about the finish such as marine varnish for sun protection.  Joyce made a motion to accept the $50,000.00 estimate for the Town Hall recommendation and allow the invoice for deposit to be paid.  AJ seconded.  All in favor.  Ann went over the projects that are being done now. 
8.  Contractors – Tom Van Epps – VT Home Improvement Specialists independent contractor paperwork.   Ann moved to approve the paperwork.  Joyce seconded.  All in favor. 
9.  Contractors – Mike Juris – J-5 Electric independent contractor paperwork.  Joyce moved to accept the paperwork.  Ann seconded.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                                       page 5
April 20, 2023
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:51pm.  Joyce seconded.  All in favor.
 
NEXT MEETING DATE:  May 4, 2023 @ 6:00pm in the Town Hall
 
 Respectfully submitted,
                                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved:  May 4, 2023
​   Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben