25PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
To listen to a recording of the meeting, please click here: https://bit.ly/3zuZJiY
DATE: July 2, 2024
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Cheryl & Ray Harvey, Mike Moran; Pat & David Harvey (via Teams); members of the Recreation Commission (Anna Rayner, Matt Kopecki, Eric Huss, Mariah Katz, and Jacob Hunt)
AGENDA MODIFICATIONS: NB#4 – Town Green – request to use Town Green
APPROVAL OF MINUTES: June 20, 2024 Regular Meeting
NEW BUSINESS:
NEXT MEETING DATE: Thursday, July 18, 2024 (postponed to July 25, 2024)
ADJOURNMENT:
Ann called the meeting to order at 5:30pm. Joyce seconded. All in favor. AJ moved to approve the Minutes of June 20, 2024. Ann seconded. All in favor. Ann presented an agenda modification (see above) as NB#4. AJ seconded. All in favor. Ann moved to take NB#2 out of order.
NEW BUSINESS:
1. Tax Rate: Set rate for FY25. Ann passed out the Anticipated Tax Rate information that Trish provided. Discussion. The Municipal rate resulted in $.4130. The Resultant Tax Rate for FY25 for Homestead is $1.6879 and Non-Residential is $1.9798. Ann moved to accept the Town Treasurer’s calculation for FY25. Joyce seconded. All in favor.
2. 593 Route 100: Award Demolition Project Bid. Ann said the Board had invited four contractors to submit bids on the project. The Town purchased the property, and it is being bought up and demolished through a FEMA and State Housing Mitigation Plan. Bids were received from XCAV8 (their bid was $33,000 with a $1,000 credit if the Town removed the appliances) and Harvey’s Plumbing & Excavating (their bid $23,104.00). AJ presented his opinion that we should take the lesser bid. Ann asked each contractor when they thought they could start the project. Ray Harvey said they could probably start at the end of July/early. David Harvey said they could start as early as next week. Joyce echoed AJ’s thoughts. Ann then moved to accept the lowest bid for the demolition project to Harvey’s Plumbing and Excavating. AJ seconds. All in favor. Ann asked Cheryl Harvey if she wanted a written acceptance letter. She agreed to it. Ann said she would write up an acceptance and also enclose the asbestos report. The removal of the appliances was discussed, and Joyce said she would handle that. Both parties were thanked for bidding on the demolition.
Pittsfield Select Board Special Meeting Minutes page 2
July 2, 2024
3. Recreation: meet with Recreation Commission. Ann presented a summary of what the Commission needs to follow to run a meeting and provided a copy of the revised Open Meeting Law. The Board presented what has been done so far and what is currently being done (ex. Resurfacing the basketball court, relining the court for basketball and pickleball). AJ asked what monies were available in the Recreation Fund. They could get the figure from Trish. Ann suggested that the Commission query the townspeople to get an idea of what they would like. AJ will liaison with the Recreation Commission on behalf of the Select Board. Joyce has indicated she would also like to help. Ann said that the next step would be to decide when to meet and she would get them set up with the computer. The members discussed and decided on the 2nd & 4th Tuesdays of the month (July 9thand 23rd) at 6pm in the Town Hall. They also selected term limits for the group. Jacob Hunt and David Fenity were given a 3-yr term, Matt Kopecki and Anna Rayner 2-yr terms, and Eric Huss and Mariah Katz a 1-yr term. Officers will be decided at their next meeting. Ann said that Trish will get the financial information to the group. The Erica Hurd Memorial Fund was mentioned as a source of funding by donations. Chris Hurd will be holding a memorial service for Erica on August 11th on the Town Green. Ann moved to appoint those present as members of the Recreation Commission. Joyce seconded. All in favor. Ann also mentioned that Katrina Hotchkiss has also expressed an interest in joining.
4. Town Green: request to use Town Green. Ann said that Trish received a request from Chris & Henry Evans to use the Town Green on Saturday, July 6th from 11-3 to set up a booth to sell cookies, pancake mix and lemonade. Ann asked if they should complete the waiver form? Ann said she would send it to them and they can either drop it off at Town office or to Joyce at Swiss Farm market. Ann moved to allow the use of the Town Green by Chris & Henry Evans from 11-3 to sell their products. Joyce seconded.
NEXT MEETING DATE: Thursday, July 18, 2024
ADJOURNMENT: Ann said that as there was no further business to discuss, she moved to adjourn the meeting at 6:31pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: July 25, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
To listen to a recording of the meeting, please click here: https://bit.ly/3zuZJiY
DATE: July 2, 2024
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Cheryl & Ray Harvey, Mike Moran; Pat & David Harvey (via Teams); members of the Recreation Commission (Anna Rayner, Matt Kopecki, Eric Huss, Mariah Katz, and Jacob Hunt)
AGENDA MODIFICATIONS: NB#4 – Town Green – request to use Town Green
APPROVAL OF MINUTES: June 20, 2024 Regular Meeting
NEW BUSINESS:
- Tax Rate: Set rate for FY25
- 593 Route 100: Award Demolition Project Bid
- Recreation: meet with Recreation Commission
- Town Green: rental request
NEXT MEETING DATE: Thursday, July 18, 2024 (postponed to July 25, 2024)
ADJOURNMENT:
Ann called the meeting to order at 5:30pm. Joyce seconded. All in favor. AJ moved to approve the Minutes of June 20, 2024. Ann seconded. All in favor. Ann presented an agenda modification (see above) as NB#4. AJ seconded. All in favor. Ann moved to take NB#2 out of order.
NEW BUSINESS:
1. Tax Rate: Set rate for FY25. Ann passed out the Anticipated Tax Rate information that Trish provided. Discussion. The Municipal rate resulted in $.4130. The Resultant Tax Rate for FY25 for Homestead is $1.6879 and Non-Residential is $1.9798. Ann moved to accept the Town Treasurer’s calculation for FY25. Joyce seconded. All in favor.
2. 593 Route 100: Award Demolition Project Bid. Ann said the Board had invited four contractors to submit bids on the project. The Town purchased the property, and it is being bought up and demolished through a FEMA and State Housing Mitigation Plan. Bids were received from XCAV8 (their bid was $33,000 with a $1,000 credit if the Town removed the appliances) and Harvey’s Plumbing & Excavating (their bid $23,104.00). AJ presented his opinion that we should take the lesser bid. Ann asked each contractor when they thought they could start the project. Ray Harvey said they could probably start at the end of July/early. David Harvey said they could start as early as next week. Joyce echoed AJ’s thoughts. Ann then moved to accept the lowest bid for the demolition project to Harvey’s Plumbing and Excavating. AJ seconds. All in favor. Ann asked Cheryl Harvey if she wanted a written acceptance letter. She agreed to it. Ann said she would write up an acceptance and also enclose the asbestos report. The removal of the appliances was discussed, and Joyce said she would handle that. Both parties were thanked for bidding on the demolition.
Pittsfield Select Board Special Meeting Minutes page 2
July 2, 2024
3. Recreation: meet with Recreation Commission. Ann presented a summary of what the Commission needs to follow to run a meeting and provided a copy of the revised Open Meeting Law. The Board presented what has been done so far and what is currently being done (ex. Resurfacing the basketball court, relining the court for basketball and pickleball). AJ asked what monies were available in the Recreation Fund. They could get the figure from Trish. Ann suggested that the Commission query the townspeople to get an idea of what they would like. AJ will liaison with the Recreation Commission on behalf of the Select Board. Joyce has indicated she would also like to help. Ann said that the next step would be to decide when to meet and she would get them set up with the computer. The members discussed and decided on the 2nd & 4th Tuesdays of the month (July 9thand 23rd) at 6pm in the Town Hall. They also selected term limits for the group. Jacob Hunt and David Fenity were given a 3-yr term, Matt Kopecki and Anna Rayner 2-yr terms, and Eric Huss and Mariah Katz a 1-yr term. Officers will be decided at their next meeting. Ann said that Trish will get the financial information to the group. The Erica Hurd Memorial Fund was mentioned as a source of funding by donations. Chris Hurd will be holding a memorial service for Erica on August 11th on the Town Green. Ann moved to appoint those present as members of the Recreation Commission. Joyce seconded. All in favor. Ann also mentioned that Katrina Hotchkiss has also expressed an interest in joining.
4. Town Green: request to use Town Green. Ann said that Trish received a request from Chris & Henry Evans to use the Town Green on Saturday, July 6th from 11-3 to set up a booth to sell cookies, pancake mix and lemonade. Ann asked if they should complete the waiver form? Ann said she would send it to them and they can either drop it off at Town office or to Joyce at Swiss Farm market. Ann moved to allow the use of the Town Green by Chris & Henry Evans from 11-3 to sell their products. Joyce seconded.
NEXT MEETING DATE: Thursday, July 18, 2024
ADJOURNMENT: Ann said that as there was no further business to discuss, she moved to adjourn the meeting at 6:31pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: July 25, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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