​PITTSFIELD SELECT BOARD REGULAR AND BUDGET MEETING MINUTES

 
 
 
BUDGET
Date:  December 21, 2023
 
Present:  Ann Kuendig, Joyce Stevens, AJ Ruben
Agenda Modification: NB#1-Errors & Omissions Form 
Public Present:  Trish Abbondelo, Betty Warner, Listers;
 
Approval of Minutes:  December 14, 2023 Budget meeting
 
Old Business:
1.Budget – General Fund
2.Budget – PVF&R budget/CIP
New Business:
1.Errors & Omissions Form
 
Next Meeting Date:  Budget: Thursday, January 4, 2023 
 
Adjournment:
 
REGULAR
Agenda Modifications:  OB#2: Town Hall Rental
 
Approval of Minutes:  December 7, 2023 and December 14, 2023
 
Public Present:  NB#1: Betty Warner, Listers; OB#2: Town Hall Rental
 
Correspondence:
1.Grants – VT FPR Grant Notice
2.Grants – Grants in Aid Reimbursement
3.Grants – AFG Grant Notification
 
Old Business:
1.Grader – Funding
2.Town Hall - Rental
 
New Business:
1.Finance – November Treasurer’s Report
2.Deed – 113 Park Place Deed Restriction
 
Next Meeting Date:  Thursday, January 4, 2023
 
Adjournment:
 
 
 
Pittsfield Select Board Regular & Budget Meeting Minutes                                            page 2
December 21, 2023
 
Ann called the regular meeting to order at 4:59pm.  Joyce seconded.  All in favor. 
Ann moved to add Errors & Omissions to the Agenda and take NB#1 out of order. AJ seconded. All in favor.
 
BUDGET
Date:  December 21, 2023
 
Present:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
Public Present:  Trish Abbondelo, 
 
Approval of Minutes:  December 14, 2023.  Joyce moved to accept the Minutes of December 14, 2023.  AJ seconded. All in favor.  
 
Old Business:
1.Budget – General Fund.  
·       Trish presented information regarding a CD at Northfield Bank for the Land Trust.  Ann explained that the Land Trust was set up in the 1970’s with funds required from property owners who sold their land for municipal forest/GMNF to offset the loss of property taxes. The principal in the trust cannot be touched, but the interest is to be used as revenue. Ann is researching what the initial principal was to insure interest made over the years has been deposited as income in the GF.  It’s unknown when the Land Trust was initially set up.  Ann recommended adding a line item for Income  for this interest.

• Town Clerk Fees – reduced to $7,000
• Ambulance – increase to $41,616
• Printing – leave at $1,900
• TH Electricity – leave at $1,500
• TOB Electricity – leave at $2,500
• TOB Fuel – increase to $3,200
• TH Fuel-decrease to $500
• TOB phone/internet-increase to $1,963
• HW Electricity – leave at $1,100
• HW LP gas – leave at $1,200
• P&G Labor – leave at $3,500
• P&G Portable Toilet – reduce to $688 (June 1, 2024 start)
• NEMRC Support – reduce to $1,247 (call for verification)
• Salaries-Auditors-increase hourly rate to $15.00/annual$2,500
• Salaries – Election Officials – increase to $800
• Salaries – TC/TT – increase each 3.2%. Annual $22,035 each
• Salaries – Asst TC/TT – increase 3.2%  Annual $16,277
• Salaries – Librarian – increase 3.2%  Annual $17,692

 
Pittsfield Select Board Regular & Budget Meeting Minutes                                            page 3
December 21, 2023
 
 
1.     PVF&R budget/CIP – Joyce presented some information she got from Caleb regarding the fire department’s air compressor and what it’s used for.  She also spoke with Dave regarding some financing issues for the First Response vehicle. They indicated the department could use their donations and funds from selling the first responder’s vehicle to purchase the new $20,000 SUV.
 
New Business:
1.     Listers – Errors & Omissions Report.  Betty explained that this is an annual report to be presented to the Select Board for signing.  It shows any errors & omissions made to the Grand List.  She noted that there wasn’t any this year.  Ann moved to sign.  AJ seconded.  All in favor.
 
Next Meeting Date:  Budget: Thursday, January 4, 2023 
 
Adjournment: Ann adjourned the budget meeting at 6.33pm.  Joyce seconded.  All in favor.
 
 
REGULAR
Public Present: 
 
Agenda Modifications: OB#2: Town Hall Rental Policy
 
Approval of Minutes:  December 7, 2023 and December 14, 2023
 
Ann called the regular meeting to order at 6:34pm.  AJ seconded.  All in favor.  AJ moved to accept the Minutes of December 7 and 14, 2023.  Joyce seconded.  All in favor.  Joyce moved to approve the Agenda Modifications (see above).  AJ seconded.  All in favor.
 
Correspondence:
1.     Grants – VT FPR Grant Notice.  Applications open until December 30, 2024.
2.     Grants – Grants in Aid Reimbursement.  Follow up with George regarding reimbursement submission for $12,500 in Grants in Aid for this year. He submitted $7,620.95 which Trish confirmed has been received. Ann says Town has been awarded plus $10,000 for next year.  George will be encouraged to use all of the grant money for next year’s projects. Discussion.  Add the $10,000 to HW Grants in Aid budget line item as revenue.
3.     Grants – AFG Grant Notification.  Discussion.  Try to find out what was wrong with the application that caused the denial.  New grants open at the beginning of the year.  Possibly resubmit.
 
Old Business:
1.     Grader – Funding.  Discussion of where to get the funds if the grader is available at the beginning of the new year.  The CD isn’t available until May.  
2.     Town Hall – Rental.  Trish agreed to take care of the Town Hall rental bookings and keep calendar, submit applications to SB for special considerations and liquor license review, receiving rental and maintenance fees, separate security deposit, review of hall after use and return of security deposit.  
 
Pittsfield Select Board Regular & Budget Meeting Minutes                                            page 4
December 21, 2024
 
 
New Business:
1.     Finance – November Treasurer’s Report.  Joyce said she had a question. 
2.     Deed – 113 Park Place Deed Restriction.  FEMA says the deed doesn’t conform and their name should be added to the deed.  A sample deed was provided.  AJ was asked to look everything over and then send it to Trish.
 
Next Meeting Date:  Thursday, January 4, 2023  Regular & Budget Meeting 5pm Town Office
                                             Thursday, January 11, 2023 Budget Meeting 
Ann moved to accept these dates and times.  AJ seconded.  All in favor.
 
Adjournment:  Ann moved to adjourn the meeting at 7:12pm.  Joyce seconded.  All in favor.
 
 
 
 
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf
 
Approved: January 4, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

To listen to a recording of the meeting, please click here:  https://bit.ly/3tlKMNC
 
Date: December 14, 2023
 
 
Regular Meeting Agenda
 
Agenda Modifications:  Toasted Pecan Liquor Licenses-NB#1
 
Minutes Approval:  Regular Meeting-November 30, 2023
 
Public Present:  Scott Allen for OB#2
 
Correspondence:
 
Old Business:

1. VOREC Grant
2. Townsend Brook Rd Ext.

 
New Business:

1. Toasted Pecan Liquor Licenses

 
Next Meeting Dates:  
                                    Regular-December 21, 2023
                                    
Adjournment
 
 
Adjournment
 
 
Ann called the meeting to order at 5:42pm.  Seconded by AJ.  All in favor.  Ann presented one Agenda Modification (see above) and moved to take it out of order.  Seconded by Joyce.  All in favor.  AJ moved to accept the Minutes of the November 30, 2023 Regular Meeting.  Seconded by Joyce.  All in favor.
 
Old Business:

1. VOREC Grant- AJ says Meghan Asbury TRORC has set up the online portal to submit the application she and AJ have drafted for the VOREC grant. Members reviewed the application and three letters of support from PCC, Original General Store and CV Oil. Pittsfield is seeking approximately $63,000  in grants based on the estimate from one recreation consulting firm. AJ has sent an RFP to two other firms and is awaiting a 

 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
December 14, 2023
 
response. AJ moved to approve and sign the application which Meghan will submit December 15, 2023, the date the application is due.

1. Townsend Brook Road Ext.- AJ reviewed state statutes that outline legal steps for a Select Board to decommission a class 4 road and offered to set up a timeline for action, review 2009 SB minutes when the decision was made to extend the Town’s Right of Way to this section of Townsend Brook and come up with an estimate of costs to decommission road. AJ will submit documents at January 4, 2024 SB meeting. Scott Allen again offered to grant the town and snowmobile club an easement in order to avoid all this paperwork.

 
New Business:

1. Toasted Pecan Liquor Licenses- the new restaurant has submitted applications for a first and third class license to sell beer, wine and liquor. Ann moved to approve and sign applications. AJ seconded. All in favor. 

 
Ann moved to adjourn regular meeting at 6:11pm. AJ seconded. All in favor.
 
 
BUDGET AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Budget Meeting-November 30, 2023
 
Public Present:  Trish Abbondelo, PVF&R Representatives, Cindy Bryant, Betty Warren-Library
 
Correspondence:
 
Old Business:

1. GF Budget

 
New Business:

1. PVF&R budget/CIP
2. Library Budget/CIP

 
Next Meeting Dates:  
                                    Budget-December 21, 2023
                                    
Ann called the Budget Meeting to order at 6:12pm. Joyce seconded. All in favor. AJ moved to accept the budget meeting minutes of November 30, 2023. Joyce seconded. All in favor.
 
 
 
Ann moved to take New Business #2 out of order as Cyndi and Betty  were present. AJ seconded. All in Favor.
 
Old Business: 

1. GF Budget-tabled to next regular meeting. Board agreed to add budget meeting to Regular Meeting and start at 5:00pm in Town Offices.

 
New Business:

1. PVF&R Budget/CIP-Board reviewed PVF&R proposed budget and subtracted $1,000 from the maintenance line item to $1,900 (same as FY24). Members had questions regarding PVF&R CIP requests for $105,000 for Truck Capital Fund to pay-off new truck expected to be delivered April 2025 and $6,000 for Equipment Capital Fund to purchase two sets of turnout gear. Joyce questioned whether PVF&R plans on using their fundraised donations on purchasing another rescue vehicle. Joyce will talk with Caleb to clarify.
2. Library Budget/CIP-Cynthia and Betty presented the Library’s proposed FY 25 budget. Board reduced Technical Services line item to $500 from $1,000. Board discussed Library CIP requests for more shelving, circulation desk addition, computer/printer replacement, librarian chair. Joyce noted that she has two tables to donate to cover Library’s request for multipurpose tables. Ann noted request to replace hardwood flooring in 2028 is a Town building issue and shouldn’t be part of the Library CIP.  Board agreed to keep it on the list as a reminder to Select Board building chair.

 
 
 
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn the meeting at 7:44pm.  Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Ann Kuendig for Martha L. Beyersdorf
 
Approved: 
​December 21, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, please click here: https://bit.ly/47VAYJ4
 
DATE:  December 7, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Scott Allen, Beth Stanton
 
MINUTES APPROVAL:  November 16, 2023 Regular Meeting
 
AGENDA MODIFICATIONS:  NB#4 – Scott Allen re: Townsend Brook Road Ext.
 
CORRESPONDENCE:
1.Appointment – TRORC Representative
2.Village Center – Designation
3.VT Attorney General – Contractor Registration
4.250th Anniversary Commission
5.VT Community Broadband – listening sessions
6.VT Climate Action – Public Forums
 
OLD BUSINESS:
1.Grants – VOREC Grant update
2.WRV Energy Consortium – Coordinator Presentation
3.Town Hall – Rental Procedure
4.Financials – Treasurer’s Report October
5.Town Hall – Project Contract Closeout
 
NEW BUSINESS:
1.Town Report – timeline 
2.FEMA Buyout – appraisal
3.Insurance – Health Insurance renewal
4.Scott Allen – Townsend Brook Road Ext.
 
NEXT MEETING DATES:
     Budget – December 14, 2023
     Regular – December 21, 2023
 
ADJOURNMENT:
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
December 7, 2023
 
Ann called the meeting to order at 5:59pm.  Seconded by AJ.  All in favor.  Ann presented one Agenda Modification (see above) and moved to take it and Beth Stanton out of order.  Seconded by AJ.  All in favor.  Joyce moved to accept the Minutes of the November 16, 2023 Regular Meeting.  Seconded by Ann.  All in favor.
 
CORRESPONDENCE:
1.     Appointment – TRORC Representative.  No replacement has been found for Sarah Gallagher.  Ann asked that Joyce and AJ give some thought for a replacement.  A notice will be put on the website.
2.     Village Center – Designation.  The Village Center application has been accepted.  Ann expressed concern about the map as it is from 2015.  She has asked TRORC to have an updated map to include in the business packet.  The Board will revisit in the new year.
3.     VT Attorney General – Contractor Registration.  This is a notice that contractors with a project over $10,000 need to register with the Secretary of State.  Joyce will post on the Swiss Farm Boards
4.     250th Anniversary Commission -  This notice invites every community to participate in the statewide commemoration of the American Revolution.  Events will be held between 2025-27.  
The Commission would like every town to sign an anniversary resolution.  Ann moved that the Board sign the resolution and send the information to the Historical Society.  Seconded by AJ.  All in favor.  AJ asked to have the information posted on the website.
5.     VT Community Broadband – listening sessions.  This is an announcement that the next listening session will be held on December 14th at 6:30pm.  They will also be going to be holding focus groups.  Ann moved to post on the website.  Seconded by AJ.  All in favor.
6.     VT Climate Action – Public Forums.  You can register to attend and learn about federal climate funding.  It will be held December 11th and 12th via Zoom.  Ann moved to have this posted on the boards.  AJ seconded.  All in favor.
 
OLD BUSINESS:
1.     Grants – VOREC Grant update.  AJ said this is moving along and everything is working out.  He said he has another meeting with Megan from TRORC and the application is basically written and they got some more letters of support.  AJ said that if we get the grant before we contract with the SC Group, bids might have to be requested again.  
2.     WRV Energy Consortium – Coordinator Presentation.  Ann passed out a handout outlining the presentation. The regional committee has produced a presentation to present to various Select Boards.  Ann said they are looking for questions before they take a final vote.  The Coordinator would be hired by TRORC.  Pittsfield’s participation could be an Article in the Warning and let the Town decide.  This is a professional position hosted by TRORC.  Funding was briefly discussed.  A formal vote will be scheduled for the next meeting.
3.     Town Hall – Rental Procedure.  Tabled.
4.     Financials – Treasurer’s Report October.  Ann moved to accept.  Seconded by Joyce.  All in favor.
5.     Town Hall – Project Contract Closeout.  Ann read the invoice and said she felt it should not be paid and explained why.  A few parts of the contract were not done.  It was decided to send a letter to Vermont Home Improvement Specialists noting that we are not paying.  Discussion.  AJ dictated a note for Ann to type up and mail.  Ann moved to send it.  AJ seconded.  All in favor.
 

Pittsfield Select Board Regular Meeting Minutes                                                           page 3
December 7, 2023
 
NEW BUSINESS:
1.     Town Report – timeline.  Beth, an Auditor, presented the timeline and it was reviewed.  Ann said that she changed a few of the dates that didn’t pertain directly to the Auditors (date of Warn, last day to accept voter backed petition to Town Clerk, and date to mail).  Beth asked when the final budget 
might be ready.  Joyce said she would like to see the end of December, but Ann felt the second meeting in January might be more realistic.  Beth presented possible covers and was asked if she had received many reports.  She was asked to send out reminder letters.  Beth reviewed the printing bids with the Board and Ann moved to hire Spaulding Press to do this year’s report.  Seconded by AJ.  All in favor.  Beth was thanked for coming.
2.     FEMA Buyout – appraisal.  Ann said that the appraisal came to $125,000 which is considerably less than the current FEMA program appraisal.  It has been sent to the owner.  Ann moved to pay $1,200 for the service and direct the Town Treasurer to submit it and any other previous expenses to state mitigation office for reimbursement.  Joyce seconded.  All in favor.
3.     Insurance – Health Insurance renewal.  Discussion.  Ann moved to renew the health insurance for our employees at the new rate of $944.14, that we keep the HRA deposit the same at $2,000, and that the surplus money in the HRA account will go towards the premiums.  Joyce seconded.  All in favor.
4.     Scott Allen – Townsend Brook Road Ext.  Ann held up a packet of correspondence from Facey Goss & McPhee, PC who Scott hired to do a land record search.  Ann said the Board read it but wasn’t really sure what the problem was.  Scott was invited to attend and clarify this.  The Select Board in 2009 approved extending the Townsend Brook right of way to an ancient road.  Scott explained that Richard Lunna did a survey in 2016 and determined that Scott owned the section of road in question. According to Scott, his land was made a Class 4 road, and it shouldn’t have been.  The Forest Service is involved due to the Telephone Gap project and their needing potential access.for logging.  It was determined that the Select Board will have to do research on how to decommission a town roadway. AJ offered to research statutes and Ann will look at regulations for class 4 policy and guidance. Further discussion to take place at the next budget meeting.  It was noted that the law firm is also the Town’s Attorney, but it was felt there was no conflict of interest between what was done and what might need to be done.  The common goal is to protect the road and possible solutions were noted.  Scott was thanked for attending and clarifying what he wanted done.  
 
NEXT MEETING DATES:
     Budget – December 14, 2023
     Regular – December 21, 2023
 

Pittsfield Select Board Regular Meeting Minutes                                                           page 4
December 7, 2023
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn the meeting at 7:49pm.  Joyce seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf
 
Approved: 
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING

To listen to a recording of the meetings please click here:  https://bit.ly/3RuqA5x
 
REGULAR MEETING:
DATE:  November 30, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
OLD BUSINESS:
1.Grant – VORIC grant
2.Town Hall/Town Office – Fire Alarm inspection
3.Grant – Grants in Aid Technical Assistance
 
ADJOURNMENT:
 
Ann moved to open the meeting at 5:52pm.  Joyce seconded.  All in favor.
 
OLD BUSINESS:
1.     Grant: VORIC grant.  Ann said there have been no public comments so far.  AJ said he has reached out and spoken with some people.  AJ reviewed what he had done so far. He solicited bids from two more recreation planning consulting firms and will meet with Meghan from TRORC in filling out the application for the VOREC planning grant that is due December 15, 2023.
2.     Town Hall/Town Office: Fire Alarm inspection.  Ann moved to accept the bid for the fire alarm inspection at $6029.10 plus $5.00 for ten fire extinguishers.  $50.00 was added.  Joyce seconded.  All in favor.
3.     Better Roads Grant – Grant and technical assistance.  Ann said that the grants and awards are due December 20, 2024 for FY25.  Part of the grant can be used for technical assistance from TRORC to help George identify and document road segments that need to be brought into state compliance.   The scope of work includes: a pre-construction site visit with town staff and a report, a sketch map of the proposed work and photograph. Discussion.  Ann moved to reach out to Rita at TRORC and sign the contract.  Joyce seconded.  All in favor.
 
Ann moved to adjourn at 6:05pm.  AJ seconded.  All in favor.
 
BUDGET MEETING:
PUBLIC PRESENT:  George Deblon
 
Ann moved to open the Special Budget Meeting at 6:05pm.  Joyce seconded.  All in favor.  Ann said there is no agenda modifications  AJ moved to approve the November 9, 2023 Budget Meeting Minutes.  Joyce seconded.  All in favor.  Ann moved to take George out of order as New Business #1  Seconded by Joyce.  All in favor.
OLD BUSINESS
1.     GF Budget. (tabled to next budget meeting)
 
NEW BUSINESS:  Highway Budget (Budget PDF)
 
Pittsfield Select Board Regular & Special Budget Meeting Minutes                                page 2
November 30, 2023
 
 
George and the Board went through the various items in the proposed budget.  These included Fuels, Hired Equipment, Materials, Employee Benefits, Other, and Repairs.  Changes and/or additions to the FY 25 proposed Highway budget:
 
 
·       Temporary Help:-increase to $5,250
·       All Other:- increase to $7,000. (this includes $5,500 for canopy trimming on Lookout Road)
·       Salt:-decrease to $0
·       Guardrail/signs:  decrease to $1,500. (may revisit once George gets an estimate for installing guard rail on Liberty Hill road)
·       George also requested that the word International be dropped from all line items as we no longer have that truck.
 
There was discussion on several items such as the work exchange with Stockbridge regarding Tweed River Drive vs South Hill Road.  There was concern that it be equitable. George will talk with Stockbridge Road commissioner.   Also discussed was roadside mowing equipment and the grader. George will look into other places to rent a mower for next summer. George said he would like to add a line item to the budget for tree trimming. The board decided to include tree trimming under Other in Hired Equipment. He added that he didn’t see any emergency projects that need to be done but did recommend continuing the Upper Michigan Road project that was started a few years ago.  Harvey’s did the work on that job by the general store.  He said he would like to continue it up past Sandy Robinson’s in the future.  The Board asked George to get an estimate on the cost of the project.
 
ADJOURNMENT:
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:39pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf
 
Approved: 
​December 14, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here:  https://bit.ly/416eVgt
 
DATE: November 16, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Vaughn Micciche,  Meghan Asbury from TRORC (via Teams)
 
AGENDA MODIFICATIONS: CD renewal – OB#3; Resignation – NB#5
 
APPROVAL OF MINUTES:  November 2, 2023 Regular Meeting
 
CORRESPONDENCE: 
 
OLD BUSINESS:  
1.White River Valley Regional Energy – Coordinator
2.Grants – VT Recreational Grant Consultant
3.Finance – CD renewal
 
NEW BUSINESS:
1.Town Hall – Rental Policy
2.Gazebo – decorations
3.Listers – Computer
4.Resignations – Pittsfield Town Hall Building Committee
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client
 
NEXT MEETING DATE: 

• Budget – November 31, 2023 @ 6pm Town Office
• Regular – December 7, 2023 @ 6pm Town Hall

 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  AJ seconded.  All in favor.  Ann introduced the agenda modification (see above).  Seconded by AJ.  All in favor.  AJ moved to approve the Minutes of November 2, 2023.  Seconded by Joyce.  All in favor.  Ann proceeded to introduce Vaughn Micciche who will address Old Business #1 and Meghan Asbury from TRORC to address Old Business #2.
 
OLD BUSINESS:
1.     White River Valley Regional Energy – Coordinator.  Vaughn said that he has attended several meetings, and it seems that it isn’t clear what the coordinator would be doing.  What is clear is that he wouldn’t be servicing individuals in the towns.  They would like someone to be able to find grants, write grant proposals that bring money into the towns.  He mentioned what the towns would be responsible for to support this position.  The question of how this person would be employed for mentioned.  A business would have to be created as he would not be able to be  
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
November 16, 2023
employed by the five towns.  TRORC has offered to be the employer and explained how that      would work.  The proposed salary would be based on how many towns are involved.  Ann talked about the role of the coordinator and what he does for the community.  Involvement of the Town Plan in energy was also discussed.  Vaughn was thanked for attending tonight and invited to stay for the  meeting.
2.AJ brought this all together in an effort to try and apply using a recreational grant consultant.  TRORC can help with the paperwork.  It’s a low risk move for the town and costs the town nothing.  Ann wanted to know if there was enough time to do this before the deadline.  AJ said he can get bids.  AJ secured a recreational consultant, and they sent a contract.  Meghan Asbury, a Planner and Zone Agent with TRORC explained how TRORC can be involved.  Ann thanked Meghan for attending.Ann moved that the town sign a scope of work with TRORC to begin work on filling out the application for VOREC planning grant. AJ seconded. All in favor.
3.     Finance – CD renewal.  Ann said that the CD was due to be renewed on the 17th and wanted this on the record.  AJ moved to approve.  Joyce seconded.  All in favor.
NEW BUSINESS:
1.Town Hall – Rental Policy.  Ann said she has received two requests.  A decision needs to be made and an edit needs to be made to the policy.  Also, how does word get out and who will run it?  Joyce felt it should be Trish or Randy since money is involved.  Ann suggested that the rental policy and calendar should be posted on the website.  AJ said this should be tabled until the Board has had a chance to speak with Trish.   Ann moved to table this to the next meeting.  AJ seconded.  All in favor.
 
2.Gazebo – decorations.  Ann said that the existing decorations are all disintegrating.  She said she has been pricing out decorations and live greens and felt $450 would cover garland, a tree, and lights.  Ann said she would like permission to spend money from the fund.  The tree lighting will be held on December 3rd and has five volunteers lined up.  Joyce seconded.  All in favor.
 
3.Listers – Computer.  A new computer has been ordered for $1,159.  This should have come before the Board prior to ordering.  The tax on the invoice needs to be waived because it’s a municipality.  Ann suggested having Trish speak with Brian.  Ann moved to approve the amount of $1,233 knowing that we need to try and get the tax waived.  Joyce seconded.  All in favor.
 
4.Resignations – Pittsfield Town Hall Building Committee.  Three members of the committee are resigning: Herb Kuendig, Richard Gaston, and Ann Kuendig.  Ann moved to accept the resignations.  Joyce seconded.  All in favor.
 
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client.  Ann moved to adjourn the regular meeting at 7:07pm and enter Executive Session.  AJ seconded.  All in favor.
 
NEXT MEETING DATE: 

• Budget – November 31, 2023 @ 6pm Town Office
• Regular – December 7, 2023 @ 6pm Town Hall

 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
November 16, 2023
 
ADJOURNMENT:
Ann moved to resume the regular meeting at 7:33pm.  Joyce seconded.  All in favor.  Ann then moved to adjourn at 7:34pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf
 
Approved: December 7, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING

 
To listen to a recording of the meeting, please click here: https://bit.ly/3ue1PkH
 
DATE:  November 9, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Betty Warner, Trish Abbondelo
 
NEW BUSINESS:  
1.Board of Listers: proposed budget & CIP
2.Budget: General Fund
 
NEXT MEETING DATES:  Regular: Thursday, November 16, 2023 @6pm Town Hall
                                    Budget: Thursday, November 30, 2023 @6pm Town Office
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:18pm.  Second by Joyce.  All in favor.  Ann presented Betty Warner from the Board of Listers to present their proposed budget for FY25.
 
NEW BUSINESS:
1.Board of Listers: proposed budget & CIP.  Handouts of the budget were given out.  Betty said that the proposal is pretty straightforward and is pretty much the same as last year with a few exceptions.  
User Fee of Cloud App: $600
Lister-Contractor/Assessor: $13,150
Migrate NEMRC to Cloud: 
Postage:  $200
Supplies: $500
Computer Support: $2,100  (1/3 of $6,300 for 3 computers)
License Fees & Dues:  increased to  $350
Miscellaneous:  $100
NEMRC Support:  $1,247
Mapping Annual Support:  $1,000
            Total:                                        $19,247
 
Reappraisal Fund:  $2,000 for now and revisit 
There was some discussion about potential changes in reassessment if the State goes ahead with their plans and it would eliminate the money the Town gets from the State for reappraisal purposes.  Also, discussion regarding the recent purchase of a new computer and the reasons for it.
2.Budget: General Fund
Income: looking at items with plugged in figures

• State Rabies Fee/Neuter Surcharge:  $300
• Liquor licenses:  $525

 
Pittsfield Select Board Special Budget Meeting                                                              page 2
November 9, 2023
 

• Town Clerk Fees: $11,000
• Interest-General Fund:  $11,000
• Interest-Restricted Funds:  $12,000
• Current Use Payment:  $9,000 (reduced due to properties being removed from the program)                                                                                                                                                                                                                                                                                                                                                                                                                                                   

There was some discussion regarding interest rates and CD’s.  There was also discussion about the Land Trust CD and its history.  Ann said she would research that, and no one was sure about its purpose.
Budget: Highway Fund

• State Aid:  $24,000
• Green Mountain National Forest:  $24,000
• Interest:  $1,800

The GMNF money was questioned as to what that had to do with Highway.  It was felt that it had to do with the number of highway miles in the Town.
Budget: Cemetery Fund.  

• Interest:  $70 (reduced from last year)
• Dividends:  $600 (increased from last year)

Expense: General Fund
 

• Legal:  $5,000
• Printing:  $2,000
• Advertising:  $500
• Maintenance and Repairs:

Town Office Building:  $6,000
Town Hall:  $3,000
Band Stand: $750
Garage:  $600
Fire Alarm Yearly Inspection-Ann will touch base with 4-Security to see if their bid for inspections of the alarm and 10 fire extinguishers is still good
 
Ann moved to adjourn the meeting at 7:47pm  Joyce seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha Beyersdorf
 
Approved: November 30. 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

​ 
PITTSFIELD SELECT BOARD MEETING MINUTES 

 
To listen to a recording of the meeting, please click here:  https://bit.ly/47p4kiB
 
Date:  November 2, 2023  
 
Agenda
 
Agenda Modifications:  
 
Minutes Approval:  Regular Meeting-October 19, 2023
 
Present:  Ann Kuendig, AJ Ruben ,Joyce Stevens 
 
Public Present:  Tommy Van Epps, Joe Kelly- The contractors on the Town Hall exterior attended to complain about the hold-back/punch list and final payment on the contract. Board members will meet with the Town Hall Building Committee to review the hold-back items.
 
Correspondence:

1. Climate Infrastructure Financing Webinars
2. Mile a Minute Weed Release
3. FPR Move Forward Release
4. Czaplicki Communication

 
Old Business:

1. VT Recreation Grants Follow-up-Consultants
2. FEMA Buy-Out-next steps
3. MRGP Documents/Better Roads  Manual
4. Better Roads Grant Deadline

 
New Business:

1. Budget Hearings Preparation-Budget Comps, Dept reminder, Salary Book, Insurance Rates

 
Next Meeting Dates:  Budget- November 9, 2023
                                    Regular-November 16, 2023
Adjournment
 
 
Ann called the meeting to order at 6:05pm.  Seconded by AJ.  All in favor. 
AJ moved to accept the October 19, 2023 minutes. Joyce seconded. All in favor.  
 
Correspondence:

1. Climate Infrastructure Financing Webinars-The state Treasurers Office is holding a series of informational meetings with municipalities to get information on climate financing needs  so the state legislature can draft legislation to request federal funding. Comment period closes November 3, 2023. No action.
2. Mile a Minute Weed Release-The Department of Forest Parks and Recreation is asking Vermont residents to be on the lookout for the  invasive mile a minute weed that has now been documented in Chittenden Country. AJ will put a warning poster together to be posted at Swiss Farm.
3. FPR Move Forward Release-The Department of Forests, Parks and Recreation announced a new planning effort to collect information on where to focus resources for outdoor recreation in Vermont communities. DFPR will be sending out surveys for recreation providers and draft a plan for public comment in June 2024.
4. Czaplicki Communication-Katherine Czaplicki notified the board that she flagged down a tractor trailer attempting to use Upper Michigan to get to Chittenden and directed the driver to the turn around. Although this tractor travel is infrequent, the board will ask the Original General store to post a notice to their delivery drivers that Upper Michigan is a deadend while the board investigates posting a permanent road sign at the beginning of Upper Michigan,

 
 
 
Old Business:

1. VT Recreation Grants Follow-up-Consultants-AJ contacted VLCT and Killington Recreation to get local contacts for recreation planners so the Board can apply for up to $20,000 the state is offering communities to pay for recreation planning. The application is due by December 15, 2023. AJ spoke with SORF which will send an invoice. AJ will also followup with TRORC Kevin Geiger for help filling out the application through the MTAP program.
2. FEMA Buy-Out-next steps-The appraiser accepted the contract and will deliver the appraisal report November 30, 2023. The property owner has been notified of the next steps and protocols to follow if the house is occupied. Ann will follow-up with the owner to confirm that the closing could take place in the winter if she accepts the buyout appraisal and to plan on vacating the home accordingly.
3. MRGP Documents/Better Roads  Manual-Ann provided copies of the VT Better roads manual and 2019 agreement in which Pittsfield adopted state standards for the MRGP, river crossings and town highway construction, repair and maintenance. 
4. Better Roads Grant Deadline. Application for Better Roads 2025 grants to implement the MRGP are due December 20, 2023. Ann will forward the application to George to identify road segments that need to be brought into compliance with the MRPG and request help from TRORC in filling out the application.

 
New Business:

1. Budget Hearings Preparation-Budget Comps, Dept reminder, Salary Book, Insurance Rates-Ann circulated the first budget comparisons for members to review before the first budget hearing November 9, and reviewed health insurance premium increases. Martha was asked to send out a reminder notice to all departments except the Library to submit their proposed budgets and Capital Improvement Plans before the first budget meeting and request presentation time before the board.

 
 
 
NEXT REGULAR MEETING: Thursday, November 16, 2023 @6pm Town Hall
 
ADJOURNMENT:
Ann asked if there was any further business to discuss.  As there was none, Ann moved to close the meeting at 7:32pm.  Joyce seconded.  All in favor.
Respectfully submitted,
                                                                                    
Ann Kuendig
 
Approved: November 16, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 
 
 

 
PITTSFIELD SELECT BOARD MEETING MINUTES 

 
To listen to a recording of the meeting, please click here:  https://bit.ly/409rOFH

Date:  October 19, 2023  
 
Agenda
 
Agenda Modifications:  MERP Agereement-NB#6; Historical Society-C#2
 
Minutes Approval:  Regular Meeting-October 5, 2023
 
Present:  Ann Kuendig, AJ Ruben ,Joyce Stevens (remotely TEAMS)
 
Public Present:  George Deblon
 
Correspondence:

1. Governor VT Recreation Grants
2. Historical Society

 
Old Business:

1. Village Center Designation-Map Descriptions
2. Loss Control Projects Update- Town Office Counter, Emergency Lights
3. Sand Shed Final Reimbursement
4. FEMA Buy-Out Appraiser Contract
5. Unemployment Mandate Info
6. Town Meeting Day Change
7. Town Hall Chairs

 
New Business:

1. MRGP Road Inventory Review
2. Fire Warden Appointment
3. Brookfield Service Agreement
4. PACIF Insurance Change
5. Treasurers Report-September Financials
6. MERP Agreement

 
Next Meeting Dates:     Regular- November 2, 2023
              Budget- November 9, 2023
 
Adjournment
 
 
Ann called the meeting to order at 6:04pm.  Seconded by AJ.  All in favor.  Ann moved to add two items to the Agenda (see above) AJ seconded. All in favor. 
AJ moved to accept the October 5, 2023 minutes. Joyce seconded. All in favor.  
Ann welcomed Pittsfield Road Commissioner George Deblon and moved to take NB1 MRGP road inventory out of order. AJ seconded. All in favor.
 
Correspondence:

1. Governor VT Recreation Grants-The state is making $6 million in grant money available to municipalities to develop recreation areas, either fund projects already planned or fund consultants to identify and develop plans. Applications open until December 15. AJ will take information and solicit consultants for estimates. Ann suggested contacting Rutland and Killington Recreation for leads.

 

1. Historical Society-the Historical Society returned the $200 donation from the town and requested it instead be put in the Town Hall Reserve Fund. AJ moved to deposit the donation into the Town Hall fund. Ann seconded. All in favor.

 
Old Business:

1. Village Center Designation-Map Descriptions-Ann edited the document of map descriptions and forwarded to Sydney at TRORC who will add this to the application to recertify the village center designation and submit to the Downtown Board by the November deadline.

 

1. Loss Control Projects Update- Town Office Counter, Emergency Lights-the latest estimate to extend the Town Office countertop across the office came in only $30 less than the original estimate. Ann says the building committee will work with the contractor to redesign in an attempt to bring down the cost and see if Denny Veilleux or Eric Schambach will bid on the project. Mike Juris submitted an estimate to replace the emergency lights at Town Office and Town Hall upstairs and replace the GFI outlet outside Town Office. $1,750 for labor. Devices will be ordered on Amazon $373.97. Dave Mckinnon’s estimate came in at $2,725 and did not include three devices at town hall and the GFI outlet. AJ moved to accept the Juris estimate. Ann seconded. All in favor.  All but $600 of the estimate will be paid out of the Town Office Reserve Fund. The $600 will be paid from the GF Town Hall maintenance.

 

1. Sand Shed Final Reimbursement-All of the forms needed to submit for the final reimbursement of the Sand Shed grant have been completed. Ann moved to have the chair sign the requisition letter and certificate of completion. AJ seconded. All in favor. Ann will submit to VTRANS October 20.

 

1. FEMA Buy-Out Appraiser Contract-RFP ‘s went out to four appraisers. Only Sargeant Appraisers submitted a contract to appraise the property that is slated for a FEMA buyout. Ann moved to accept the contract which will cost $1,200. AJ seconded. All in favor. Ann spoke with the state mitigation officer who is handling the buyout and she indicated that  even though the contract is more than the $1,000 allocated for getting an appraisal, the state will pay the extra cost.

 

1. Unemployment Mandate Info-Ann received information from VLCT that Pittsfield participates in their unemployment program as a reimbursable entity where there are more advantages to being in the pool rather than pay the state quarterly payments for unemployment insurance. The board would like the Clerk to clarify how the town gets notified if an employee files an unemployment insurance claim and if a claim can be contested.

 

1. Town Meeting Day Change-Ann moved to change the date of Pittsfield Town Meeting to Saturday March 9, 2024 at 9am because of a conflict with the election primary which takes place on Town Meeting day.  Joyce seconded. All in Favor.  Special COVID legislation passed last year which expires July 1, 2024, gives local legislative boards the authority to delay town meeting.

 

1. Town Hall Chairs-Steve Frankel is offering to sell the town 100 padded folding chairs for $1,200 and six new plastic 5-ft round tables for $75 apiece. Ann presented this as an opportunity for considerable savings knowing that in the next year or two, town hall chairs and tables will need to be replaced.  The board decided not to purchase at this time.

 
New Business:

1. MRGP Road Inventory Review-Ann provided an overview of the MRGP program to bring hydrologically connected road segments into compliance with state road standards to protect all water sources by the year 2036. The first assessment of Pittsfield’s roads was completed in 2017. George has worked with TRORC over the past three years to identify segments for remediation and submit invoices for reimbursement through the Better Roads grant program.  Ann says the state is urging municipalities to take over all reporting that is required-applying for grant money, reviewing and updating the inventory and filing the annual report and permit fees every April.  George says most of the remediation work requires filling ditches with gravel which makes cleanouts very difficult to maintain. The board asked George to work with Rita and Pete at TRORC to identify 14 segments that may only need crown  or bank work and/or culverts to bring Pittsfield into compliance by the end of next year. The board will revisit this topic in January 2024.

George also requested that residents be reminded not to ditch their leaves. Ann will put a notice in the Pittsfield Community Facebook page.  George also requested help in getting Consolidated to fix sagging telephone wires on Hawk Mountain Road that are at risk for being dragged down by trucks. He has been notifying them for three months with no response. The Board will draft a letter to Consolidated.

1. Fire Warden Appointment-Ray Colton was appointed Fire Warden with a term that expires June 30, 2027.  This is a duplicate appointment as ANR never received the appointment form last October. Ann moved to appoint Colton. AJ seconded. All in favor.

 

1. Brookfield Service Agreement-Ann moved to accept annual maintenance contract for the generator which covers one visit. Joyce seconded. All in favor.  Ann will put the invoice in orders so it can be paid before November 1 for a discount.

 

1. PACIF Insurance Change- Ann moved to have the Town Clerk DocuSign the PACIF directive on uninsured/underinsured vehicle coverage to indicate the Town wants the $250,000 coverage limits. AJ seconded. All in favor.

 

1. Treasurers Report-September Financials-Ann pointed out that the Mack truck had more than $12,000 in repairs going over budget just three months into the fiscal year. Joyce asked about the $10,000 paving line item in the highway budget. Ann questioned why there were two charges for heat annual cleaning, (one for an oil burner) at the Fire Department. Joyce will find out what the oil charge was for. Ann moved to accept treasurers report for September as well as August.  AJ seconded. All in favor.

 

1. MERP Agreement- Ann moved to accept and sign the Memorandum of Acceptance for the MERP program energy audit that will be conducted at Town Office. Under the terms of the MERP grant, the state will pay the contractor directly for their services. Joyce seconded. All in favor.  The board is waiting for a date to be scheduled but has requested a Monday or Friday as the office will have to be closed for at least four hours.  In connection with the MERP program, Joyce asked Vaughn Micchie if he would be interested in attending the regional energy resilience meetings that 14 communities in the White River Valley are engaged in.  Ann will send Vaughn background on the meetings and goals of the group to hire a regional coordinator to work with communities on developing and deploying energy saving projects and policies.

 
NEXT REGULAR MEETING: Thursday, November 2, 2023 @6pm Town Hall
 
ADJOURNMENT:
Ann asked if there was any further business to discuss.  As there was none, Ann moved to close the meeting at 8:02pm.  Joyce seconded.  All in favor.
                                                                                                  Respectfully submitted,
                                                                                    
                                                                                                   Ann Kuendig
 
Approved: November 2, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
To listen to a recording of the meeting, please click here: https://bit.ly/45sbJfo
 
DATE:   October 5, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Mark Shea, Breanna Franzoni-RCSWD
 
AGENDA MODIFICATIONS:  GMNF – Schedule of Proposed Actions: C2
 
APPROVAL OF MINUTES:  September 21, 2023 Regular Meeting
 
CORRESPONDENCE:
1.VT Agency of Natural Resources (ANR) – Wastewater Grants
2.Green Mountain National Forest (GMNF) – Schedule of Proposed Actions
 
OLD BUSINESS:
1.Citizen Concern/Complaint – Dietch letter follow-up
2.Village Center Designation – Map Assignments
3.Insurance – Loss Control Projects Update (Town Office Counter, Emergency Lights)
4.Sand Shed – Final Reimbursement
5.FEMA – Buy-out Appraiser
6.Insurance – Unemployment Mandate information
7.Town Property – Town Office Litter Update
8.MERP – Town Office Audit Update
9.Financials – August Treasurer’s Report
 
NEW BUSINESS:
1.Rutland County Solid Waste District (RCSWD) – Project Final Meeting
2.Budget – Hearing Schedule & Department Invitations
3.Town Meeting – Conflict with Primary Election
4.Events – Trunk or Treat Event
5.Town Property – Folding Chair sale
6.Town Property – Tree Trimming
 
NEXT REGULAR MEETING: Thursday, October 19, 2023 @6pm Town Hall
 
Ann called the meeting to order at 6:01pm.  Seconded by AJ.  All in favor.  Ann presented Mark Shea, RCSWD’s District Manager and Breanna Franzoni ,RCSWD Progam mgr, who were here to present a close-out of the Outreach Program begun in April. 
Ann made a motion to take NB1 out of order.  Seconded by AJ.  All in favor. 
 
CORRESPONDENCE:
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
October 5, 2023
 
1.     VT Agency of Natural Resources (ANR) – Wastewater Grants.  Ann explained that there was money available for properties with water or wastewater issues not connected to the flood.  This information will be posted.
 
2.     Green Mountain National Forest (GMNF) – Schedule of Proposed Actions.  Ann pointed out that there were only a few.  The Telephone Gap project is still scoping, and the Forest-wide Open Management project is ongoing in all towns.  No action taken.
 
OLD BUSINESS:
1.     Citizen Concern/Complaint – Dietch letter follow-up.  The Secretary said that the letter went out this week.  A copy of the letter will be hand delivered to Erica Simister.
2.     Village Center Designation – Map Assignments.  Joyce and AJ both said that they still have some businesses to complete.  It was decided to have them completed and turn in next week.
3.     Insurance – Loss Control Projects Update (Town Office Counter, Emergency Lights).  Ann said that Mike Juris was consulted about the town office emergency lighting and it was decided that 18 need replacing.  He will further check the code for other requirements.  He will also provide the cost of labor for the replacements.  Ann said that the Town’s Amazon account could be used for the purchase of the fixtures.  This could be compared with McKinnon’s cost estimate.  The Town Hall and Town Office lights would be on separate bills.  Ann said she met with Richard about the countertop.  He said the whole countertop would be replaced.  Discussion.  Of concern were the Lister’s area and the location of the copier.  The design should be simplified to save on costs.  Also noted was the completion of the new steps on the gazebo.  There was some discussion about funding for that project.
4.     Sand Shed – Final Reimbursement.  Ann said that she had reviewed the invoice and had questions regarding several items.  Discussion.  She has asked Trish for copies of the invoices.
5.     FEMA – Buy-out Appraiser.  Grant money for the appraiser has been received and letters to four appraisers have been sent.  She will also contract two others. She noted that she and Trish have a meeting scheduled with State’s Hazard Mitigation on the next steps that need to be taken.
6.     Insurance – Unemployment Mandate information.  Ann said she is still waiting on Trish for this information.
7.     Town Property – Town Office Litter Update.  Joyce said she has spoken with several people and the suggestion of a trash can was presented.  The Board is not in favor of that option.  If it continues, a photo will be posted on the Town’s Facebook page.  Joyce said she would post signage tomorrow.
8.     MERP – Town Office Audit Update.  Ann said she is waiting for TRORC to advise her of the name of a vendor and the date.  It was noted that this cannot be done when the office is open.
9.     Financials – August Treasurer’s Report.  Ann pointed out a few things.  Town Clerk fees are running ahead, interest has increased, and is the figure for the fire alarm for one or two buildings?  She also wondered how the fuel prebuy fits into the budget.  Also in question are the portable toilet cost, office supplies, and service charge.  Some items in Highway were reviewed and discussed.  
 
NEW BUSINESS:
1.     Rutland County Solid Waste District (RCSWD) – Project Final Meeting.  Ann reviewed what the program was about.  Mark presented a handout of the 2023 Extended Outreach Grant Program.  It included a summary of Pittsfield’s participation which included an initial survey, a webinar, and 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
October 5, 2023
a concluding survey which would then permit the purchase at a reduced cost of a recycling bin or composter.  He explained that direct mailings were used for the first time this year and emails were sent to those who had purchased permits.  Town needs were identified, and tracking was discussed.  A question that was raised was whether there has been a change in thinking regarding
trash, recycling, etc. and was distance a factor that prevented participation in the program.  Mark presented Breanna who is the Program Manager, and she presented date information in the handout regarding recycling, composting, etc.  In summary, Pittsfield’s participation was better than average over comparable towns.  They were both thanked for attending tonight.
2.     Budget – Hearing Schedule & Department Invitations.  The schedule was discussed and to meet on the “off” Thursdays from regular meetings.  The dates decided so far are November 9 and 30; December 14 and 21; and January 11 (if needed).  All would be at 6pm.  The Secretary was asked to send letters out to all departments requesting their proposed budget for FY2024-3025, their choice of dates to present their budget to the SB on Nov. 9, 30, or Dec. 14, what they have spent money on and what activities they have participated in, if any.
3.     Town Meeting – Conflict with Primary Election.  Ann said she would check with VLCT about holding the Town Meeting on a Saturday because of the Tuesday conflict. 
4.     Events – Trunk or Treat Event.  Jordan Stevens has expressed an interest in organizing this event on Halloween.  The Board approved Tuesday, October 31 from 5-7pm on the Green with set-up beginning at 4pm.  Parking was discussed, traffic cones will be needed as well as traffic control.  Information on the event will be posted on the Pittsfield and Stockbridge Facebook pages.  The Board is happy to help in any way needed.  Ann made a motion to allow the organizers to use the Village Green on October 31st for Trunk of Treat.  Joyce seconded.  All in favor.   Ann also noted that the event will be included in the regional Halloween events.
5.     Town Property – Folding Chair sale.  Ann said that Steve Frankle has offered to sell folding chairs for $12 per chair.  She brought one to the meeting to show the Board.  She felt 100 chairs would be sufficient and offer $10/chair.  Discussion.  It was decided that the Board would think about it, and this was tabled for now.  
6.     Town Property – Tree Trimming.  This project should be performed before the snow season.  Currently there is enough money to do Heritage Heights, but the budget would have to be looked at to see if more money is available.  Joyce suggested speaking with George.  Ann said she would reach out to George.
 
NEXT REGULAR MEETING: Thursday, October 19, 2023 @6pm Town Hall
 
ADJOURNMENT:
Ann asked if there was any further business to discuss.  As there was none, Ann moved to close the meeting at 8:06pm.  Joyce seconded.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: October 19, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, please click here: https://bit.ly/3PxlQtp
 
DATE:   September 21, 2023
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Trish Abbondelo
 
AGENDA MODIFICATIONS:
 
APPROVAL OF MINUTES:  September 7, 2023 Regular Meeting
 
CORRESPONDENCE:
1.  Tax Sale – Hummel communication
2.  VT Agency of Commerce and Community Development – Performance Report
3.  VT Agency of Natural Resources – Municipal Day
 
OLD BUSINESS:
1.  Citizen Concern/Complaint – Simister complaint draft letter
2.  Village Center Designation – Application update
3.  Insurance – Loss Control Projects Update (Tree Trimming, Town Office Counter, Emergency Lights)
4.  Sand Shed – Final Payment
5.  Citizen Concern/Complaint – Rolf-Dieter Krenz complaint update
6.  Finance – Employee Compensation Policy 
7.  FEMA – Buy-out Appraiser
8.  Regional Energy Committee – update
9.  Financials – Treasurer’s Report July
 
NEW BUSINESS:
1.  Financials - Treasurer's Report August
2.  Town Office – Land Record Digitization Project 
3.  Finance – Unemployment Mandate 
4.  Permits & Licenses – Driveway Permit for Olsen
5.  Town Property – Town Office Lot & Playground Litter 
 
NEXT REGULAR MEETING:  Thursday, October 5, 2023 at 6pm Town Hall
 
ADJOURNMENT:
 
Ann called the meeting to order at 6:00pm.  AJ seconded.  All in favor.  There were no Agenda Modifications.  Ann said that Trish has requested that her topic be tabled to the next meeting. AJ had a question about an item in the Minutes of the last meeting regarding employee benefits.  Ann said the discussion was about merit raises.  AJ moved to accept the Minutes of the September 7, 2023 Regular Meeting.  Ann seconded.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
September 21, 2023
 
Betty Warner was not on the Agenda but had stopped by to present free copies of a book to each Board member on behalf of Vermont Reads.  She briefly explained the program and encouraged them to read the book.  She added that additional copies of the book were available in the Library.  
 
CORRESPONDENCE:
1.  Tax Sale – Hummel communication.  Ann explained that this was in regard to the Cahill tax sale and a notice about a late transfer tax penalty that was due.  The date on the return was incorrect and the closing attorney requested a new date.  No action is needed by the Board.
2.  VT Agency of Commerce and Community Development – Performance Report.  This is a review of their programs and request for comments.  Ann moved to have Trish post on the bulletin boards.  AJ seconded.  All in favor.
3.  VT Agency of Natural Resources – Municipal Day.  This is a notification about an event where governments cooperate and participate in a day of workshops on October 20th.  Ann noted that most of the workshops deal with the flood.  No action is needed by the Board.
 
OLD BUSINESS:
1.  Citizen Concern/Complaint – Simister complaint draft letter.  AJ sent members the draft of the letter to send to Brad Dietz.  Ann said that she had made some suggestions.  Ann moved to have the secretary send it to Brad with a copy to the Simisters.  AJ seconded.  All in favor.
2.  Village Center Designation – Application update.  Ann said that she sent the latest version of locations.  Further correspondence from Sydney requests a sentence or two describing each of the locations listed and its value to the town.  Discussion.  The list was reviewed, and each Board member will comment on three to four locations each.  This will be due at the next meeting.
3.  Insurance – Loss Control Projects Update (Tree Trimming, Town Office Counter, Emergency Lights).  It was noted that great progress has been made on the gazebo steps.  The tree trimming refers to low lying limbs on the Green and limbs that hang over village Green scraping the school busses. It was decided to have George and Connie identify the limbs, then have Trees, Inc. come and remove them.  The emergency lighting in the Town Office contain back-up batteries.  Since they were all installed at the same time, they all need replacing at the same time.  Discussion.  It was suggested that since the replacement batteries are no longer made, the entire light fixture should be replaced with LEDS .  There was some discussion on the cost that 4- Security provided.  Ann noted that Amazon carried the fixtures and are a bit less expensive.  Ann said she would also contact Mike Juris for an estimate.  Joyce questioned the number of lights needed as a few were installed in spaces that didn’t really need them.  It was noted that to custom laminate the new countertop in the Office would be expensive  Ann suggested sending Richard Waterman to Home Depot for an estimate.  She also noted that he tends to overestimate material costs.  Don Marshall has provided an estimate for painting the Office.   The counter-top project will be revisited when a new estimate is obtained.   The boiler inspection was discussed, and it was determined that the State is responsible for inspecting it every two years at no cost to the Town.  Four of the old windows have been set aside for Trish.  She wants to create a barrier over the new counter between her and customers.  Joyce asked about which fund was going to pay for the new gazebo stairs.  Discussion.  It was decided to look at all the funds to see what is available for projects.  Ann said that she has submitted the application for the $1,500 PACIF grant to pay for the stairs.  She said they should get an answer next week.
4.  Sand Shed – Final Payment.  Ann moved to approve the final payment of $3,989.58 and add it to next week’s orders.  Joyce seconded.  All in favor.  Ann noted that the reimbursement process is a lot of work 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
September 21, 2023
 
 
and explained what is needed for documentation.  She is submitting $13,347 and expects reimbursement to be $10.678.  Ann moved to sign the document.  AJ seconded.  All in favor.  
 
5.  Citizen Concern/Complaint – Rolf-Dieter Krenz complaint update.  Ann reviewed what has been done so far and noted that Beth Stanton has been appointed as the Town’s Health Officer, but her term doesn’t begin until October 1st.  Discussion.  It was felt that Beth should not attempt to visit the property citing safety concerns.  She should however have all the documentation on the complaint and what’s been done so far to bring her up to date.  It was decided to have a Board member follow up with the complainant and see if they were able to contact the VT Department of Environmental Conservation.  
6.  Finance – Employee Compensation Policy.  Ann said that conversation on this was just beginning.  She explained the responses she received when she asked about this at a seminar.  AJ felt that only using COLA and nothing else was the best option.  Ann talked about COLA and a bonus policy.  It was decided to review the VLCT annual survey when doing budget deliberations this fall.  No action. 
7.  FEMA – Buy-out Appraiser.  Ann said they have received an award for the hiring of an appraiser and noted that the latest reappraisal figure would not be accepted.  It was also noted that the house needs to be vacant when the Town takes possession.  Ann moved to send a request to three companies.  Joyce seconded.  All in favor.
8.  Regional Energy Committee – update.  Ann said that she has been attending the regional meetings.  They are attempting to put together a job description for a Regional Energy Resilience Coordinator that would work for all of the 14 towns.  They have also come up with three financial plans.  Each town except for two has received $4,000 in MERP grants to fund this.  It would be a one-year contract.  She outlined the duties and responsibilities of this position.  Joyce was asked if she would speak with Vaughn to see if he would be willing to represent the Town at the meetings.  
9.  Financials – Treasurer’s Report July.  Ann moved to accept.  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.  Financials - Treasurer's Report August.  Ann questioned two items.  This was tabled until the next meeting.
2.  Town Office – Land Record Digitization Project.  This was tabled.
3.  Finance – Unemployment Mandate.  This is a taxable or reimbursable entity.  It was asked how this would be paid.  Ann would like to know how unemployment works.  Joyce will ask Trish for an explanation.  
4.  Permits & Licenses – Driveway Permit for Olsen.  This is located at 219 Heritage Heights.  Ann moved to accept George’s recommendation and approve the permit.  Joyce seconded.  All in favor.
5.  Town Property – Town Office Lot & Playground Litter.  There was discussion about ways to deter the issue from happening again: a sign, a sand bucket, and/or speak with the person.  It was decided to start with signage and Joyce was asked to make one up.
 
OTHER:  Joyce said that Jordan would like to organize a Trunk or Treat on the Green for Halloween.  Ann said she would add it to the next meeting’s agenda.  Additionally, there needs to be some follow-up with Denis Veilleux regarding siding and independent contractor paperwork.
 
NEXT REGULAR MEETING:  Thursday, October 5, 2023 at 6pm Town Hall
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 4
September 21, 2023
 
ADJOURNMENT:
Ann asked if there was any further business to discuss.  As there was none, Ann moved to close the meeting at 7:54pm.  Joyce seconded.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: October 5, 2023
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben