Pittsfield Select Board Special Budget Meeting Minutes-September 22, 2021

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/39RNCfH
 
 
DATE:  September 22, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben, Trish Fryer
 
 
AGENDA MODIFICATIONS: Annual Highway Financial Statement as NB#2
 
APPROVAL OF MINUTES:  none
 
New Business

1. Budget Deliberations General Fund
2. Approve Annual Highway Financial statement

 
Next budget Meeting: October 12, 2021
 
Adjourn
 
Ann called the meeting to order at 5:15pm. Joyce seconded. All in favor.
 
Agenda Modification: Ann moved that NB #2 be added to the agenda and taken out of order as the order of business. AJ seconded. All in favor.
 
New Business

1. Budget Deliberations: General fund- Trish created a template with all the budget line items and added three columns in which to put proposed income and expenses for a 6-mth budget from January to July 2022, a 12-mth budget from July 2022  to June 2023 and a 12-mth budget from January to December 2022. The Board started with proposed INCOME for the General Fund increasing dog licenses to $415; Town Clerk fees at $4,000 for 6-mth budget and $7,000 for the full year budgets; interest at $1,000 for the 6-mth budget and $2,000 for the full year budgets; CD at $700 across the three budgets; current use income which usually comes after July will add $12,500 to the yearly budgets.  Highway Income-state aid-$12,000 for 6-mth budget, $24,000 for both yearly budgets; Green Mountain National forest-$22,000 for all three budgets; interest- $500 for the 6-mth budget and $1,000 for the yearly budgets.  Cemetery Income: interest $400 for the 6-mth budget and $800 for the yearly budgets. PVF&R-General Fund Tax Disbursement: $0 for 6-mth budget, $21,875 (or new budget) for yearly budgets. EXPENSES-skip setting payroll taxes until salaries are set. Dues & Contributions: wait until after Auditors send letters to social service agencies requesting contributions for 2022; set $8,000 as the maximum amount for donations, does not include dues for VLCT, TRORC and Treasurers Association; refuse removal-$300 for 6-mth budget, $600 for yearly budgets; Legal- $2,500 for 6-mth budget, $5,000 for yearly budgets; Ambulance-$16,653 for 6-mth budget, $34,000 for yearly budgets; Printing-$1,900 across all three budgets; advertising-$250 for 6-mth budget, $500 for yearly budget; Financial audit- it has been more than three years for the required audit, plus FEMA will require an audit following disbursement of disaster funds-$10,000 for yearly budgets. Maintenance & Repairs:  Town Office-$2,250 for 6-mth budget, $4,500 for yearly budgets; Town Hall-$1,250 for 6-mth budget, $2,500 for yearly budget; Garage-$300 for 6-mth budget, $600 for yearly budgets; fire alarm-$650 for yearly budgets. Utilities:  Town Hall Electric- $575.00 for 6-mth budget, $1,150 for yearly budgets; fuel- $1,500 for yearly budgets (pre-buy). Town Office electric-$1,100 for 6-mth budget, $2,200 for yearly budgets; fuel- $3,000 for yearly budgets (pre-buy); phone/internet-$800 for 6-mth budget, $1,600 for yearly budgets. Highway Garage electric-$550 for 6-mth budget, $1,100 for yearly budgets; fuel-$600 for 6-mth budget, $1,200 for yearly budgets (pre-buy); phone/internet- $490 for 6-mth budget, $980 for yearly budgets. Street Lights: $1,050 for 6-mth budget, $2,100 for yearly budgets.

 2.     Annual Financial Statement for Highways- Ann moved to have the Board sign the required annual statement.
          Joyce  seconded. All in favor.  

Board members agreed to begin with Parks & Grounds at the next meeting.
 
Adjourn-Ann moved to adjourn the special meeting at 6:17pm. Joyce seconded. All in favor.
 
Next Meeting:  October 12 for special budget hearing
 
 Submitted by:  Ann Kuendig

Approved: October 26, 2021

​Ann Kuendig                          Joyce Stevens                     AJ Ruben